FY2013 1st Amendment 02/20/2013 AMY HEA VILIN
CLERK OF THE CIRCUIT COURT
DATE: February 27, 2013
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Hanc% 1 140 .C.
At the February 20, 2013, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the Item D8 an Amendment to Agreement with Islamorada
Charterboat Association, Inc. to revise date of event for the Islamorada Dolphin Tournament
from May /June 2013 to July 2013.
The electronic copy is attached.
cc: County Attorney w/o document
Finance
File
ti
THIS AMENDMENT to agreement dated the
g J - day of r 2013, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Islamorada Charterboat Association, Inc. ( "Event Sponsor")
WHEREAS, there was an agreement entered into on October 17, 2012 between the parties,
awarding $6,500 to Islamorada Charterboat Association, Inc. for the Islamorada Dolphin Tournament
in May /June, 2013; and
WHEREAS, it has become necessary to amend the date of the event to July, 2013, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read: County shall pay a sum not to exceed
$6,500 (Six Thousand and Five Hundred Dollars — TDC District IV Funding Allocation) for
promotion and related expenditures effective October 17, 2012, as described in the event
budget, attached hereto as Exhibit "D ", for production of the Islamorada Dolphin
Tournament in July, 2013 ( "Event "). No amendments shall be made to Exhibit "D" after
approval of contract. Payment will be made only after Event Contractor submits invoices
and support documentation acceptable to the County's Finance Department. The advertising
and promotion budget using County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing
the total dollar amount and without requiring a written amendment to this agreement. The
general non - allocated section of an Umbrella event budget shall not exceed 15% of the total
budget and may be utilized for unforeseen permissible expenditures and for those budget lines
that may require additional funds. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the County.
2. Paragraph 3 of the agreement shall be revised to read: Invoicing Event Contractor agrees to
submit all invoices and support documentation as required by the County's Finance
Department rules and policies no later than September 30, 2013. Event Contractor shall not
be reimbursed nor will Event Contractor's vendors be paid directly for any invoices
received by the County after September 30, 2013, and the County shall not be obligated to
pay for any services provided by Event Contractor under this agreement if documentation as
noted above is not received on or before this termination date. To be eligible for
reimbursement, the request for reimbursement and supporting documents (checks, invoices,
credit card statements, bank statements, etc.) must show that the items were paid for directly
by the same entity named on the contract with the County.
3. In all other respects, the remaining provisions of the agreement dated October 17, 2012 shall
remain in full force and effect.
Amendment # 1
Islamorada Dolphin Tournament
ID# 1043
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL) AMY HEAVILIlN, ClorkBoard of County Commissioners
Attestl3an of Monroe County
Deputy Clerk
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
Date:
Mayor /Chairman
isiamorada Charterboat Association, Inc.
By --
President .
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OR TWO WITNESSES (only necessary If the President does not sign)
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Print Name
Date:
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(2)
Print Name
Date:
M OE COUNTY ATTORNEY
&PR D AO
CYNTHIA L. ATL
ASST ANT OV TY �RNEY
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Amendment #1
Idamorsda Dolphin Tournament
1D# 1043