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04/17/2013 Agenda r REVISED AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard. Such information shall be on a card provided by the County. Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. ADA ASSISTANCE. If you are a person With a disability Who needs special accommodations in order to participate in this proceeding,please Contact the County Administrator's Office, by phoning (305) 292-4441, between the hours of 8.30 a.m. - 5.00 p.m., no later than five (5) calendar days prior to the scheduled meeting; f you are hearing or voice Impaired, call '711'. Please note that all time approximate items are listed in bold. Wednesday, April 17, 2013 The Harvey Government Center at Historic Truman School 1200 Truman Avenue Key West, Florida 9:00 A.M. - Regular Meeting 9:15 A.M - Land Authority Governing Board 3:00 P.M. - Public Hearings 5:01 P.M. -Public Hearings TIME APPROXIMATE REGULAR MEETING 9:00 A.M. CALL TO ORDER SALUTE TO FLAG A. ADDITIONS, CORRECTIONS, DELETIONS B. *SENTATION OF AWARDS V/I Presentation of proclamation declaring April 14-20, 2013 as National Library Week. V'11'EW Presen n tatio of procl amation declaring the month of May, 2013 as 'Motorcycle Safety Awareness Month. .V.'.J.EW., YPresentation of proclarnation declaring May 6-12, 2013 as National V Nurses Week" Delivering Quality and Innovation to Patient Care"., V-1.EW 4. 1� Presentation of proclamation declaring the month of May, 2013 as I reen Pregnancy Prevention and Sexual Health Awareness Month. VIEW C. BIJI.X APPROVALS -COMMISSIONER RICE Approval of revised Library Policy sections 2.03.A.5-6. Vl Approval of a memorandum of agreement between. the American Hurnane Association and Monroe (.,ounty Board of County Commissioners to provide animal sheltering assistance, to help with. care for animal victims of disasters both natural and manmade, and to provide preparedness training to first responders and animal care agencies, at no cost to the county; and allrthorization for the County Adi-ninistrator to execute any other req,uired documentation in relation to the application process. VIEW Approval of various resolUtrions for the transfer of ftmds and resolutions for the receipt of unanticipated revenue. VIEW m. ............ Approval to extend the existing contract with Keys Security Irrc, z on a month to month basis, with the same rate of$16.00 per hour, and approval to advertise foi sealed bids for security patrols and t.A 2 services to the Duck Key Security District. VIEW "111"' 5 , V rovall of a resolution to arnend the Personnel policies and Procedures Mmival to allow staff to establish Emergency Disaster positions on a year to year basis without the prior approval of the "Wr .4-0- Approval of a resolution to aniend the Personnel Policies and Procedures Manual addressing salary increases and posting/advertising of Conunissioner Aide positions,, VIEW'Approval to accept proposal from Marsh USA to provide Professional Uability Insurance for Air Ambulance Nurses with Arch Specialty Insurance Company at a cost of$20,000. VIEW Approval, to accept proposal from Arthur J. Gallagher to provide General and Professional 'Liability insurance for Bayshore Manor Assisted Living Facilit)y with Colony Insurance Company at a cost of $18,477.27. V[E-W Approval to accept, proposal from Marsh USA for Property Insurance package through Lexington Insurance Company and Landmark American Insurance Comlmny at an annual prcmiurn of $827,491 VIEW 2 �V/ C. BULK APPROVALS —CONTINUED 00. Approval of a Workers' Compensation settlement in the amount of $245,000.00, inclusive of attorney fees and costs for file #WC951110-GH which is to be reimbursed by the County's excess insurer. VIEW 161. Approval of Supplemental Joint Participation Agreement Number One for Contract #AQ931 by and between the State of Florida Department of Transportation and Monroe County- Florida Keys Marathon Airport and Key West International Airport, amended to include both airports. VIEW Approval of Budget Increase for USA Parking for their FY2012 (Dec. 1, 2011 thru Nov. 30, 2012) Budget. VI:'W Approval of Amendment 002 to the Community Care for the Elderly (CCE) Contract KC-1271 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe County Board of County Commissioners (Social Services/In-Home Services) for fiscal year 7/1/12 to 6/30/13. VIEW Approval of Amendment 002 to the Home Care for the Elderly (HCE) Contract KH-1272 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe County Board of County Commissioners (Social Services/In-Home Services) for the period of 7/1/12 to 6/30/13. VIEW Request approval of Settlement Agreement (reference US-1251 NSIP Nutrition Services Incentive Program) Contract between the Alliance for Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In-Home and nutrition programs). )JEW Request approval of Amendment 002 to Contract US-1351 between the Alliance for Aging, Inc. and Monroe County Board of County Commissioners. This amendment decreases the contracted amount by $908.14 for a total allocation of$28,029.24, as a result of a reduction funding by the USDA. Vlf�,W f$7. Request approval of Utility Payment Agreement between Monroe County Board of County Commissioners/Social Services and Utility Board of the City of Key West, FL. D/B/A Keys Energy Services. VIEW 68. Request approval to rescind 1/16/2013 Board approved agenda item C-3, Amendment #002 to Contract US-1251 between the Alliance For Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In-Home and nutrition programs). KLIL.W C. BULK APPROVALS — CONTINUED 19. Approval of Modification #008 to the Weatherization Assistance Program, American Recovery and Reinvestment Act Sub-grant Agreement (ARRA WAP), Contract #IOWX-7X-11-54-01-719 between Monroe County Board of County Commissioners (Community Services/Social Services) and the State of Florida, Department of Economic Opportunity to extend expiration date of contract to 6/30/2013. VIEW 30. Request approval to rescind 8/15/2012 Board approved agenda item C-3, Amendment #001 to Contract US-1251 between the Alliance for Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In-Home and nutrition programs). �Ll L��W, f32 1. Approval of Modification #004 to Weatherization Assistance-Low Income Home Energy Assistance Program, Sub-grant Agreement (WAP-LIHEAP), Contract # 12LH-9Z-1 1-54-01-039 between Monroe County Board of County Commissioners (Community Services/Social Services) and the State of Florida, Department of Economic Opportunity. VlFW 22 Approval by resolution of Amendment One to the Joint Participation Agreement (JPA) with Florida Department of Transportation (FDOT) to increase the total contract amount by $125,000 to fund operation of the Pigeon Key Ferry through June 2014. VIEW Approval to execute updated Exhibit A to Traffic Signal Maintenance and Compensation Agreement A-PP06 with Florida Department of Transportation (FDOT) to reflect compensation amount for 7/l/2013 to 6/30/2014 term. VIEW Approval to advertise for construction bids for Bridge #904310 Old SR 940 Leg A (Watson Boulevard) Bridge Repair project; construction is funded by Florida Department of Transportation (FDOT) Local Agency Program (LAP) Agreement. 'V I EW Approval of supplemental agreement #1 to the Local Agency Program (LAP) Agreement with Florida Department of Transportation (FDOT) to fund design, construction and construction engineering and inspection (CEI) services for the All American Road Wayfinding Sign Project. The supplemental agreement extends the project deadline until June 30, 2014 and adds $80,000 additional funds for CEI services. VIE\A ?6�> Approval to advertise a request for qualifications (RFQ) for construction engineering and inspection (CEI) services for the All American Road Wayfinding Sign Project. The project is funded through a Local Agency Program (LAP) agreement with Florida Department of Transportation (FDOT). VIE",W 4 C. BULK APPROVALS -CONTINUED Approval of a resolution to construct and maintain the Wayfinding Sign, Prog,rwrn and to accept the wayfinding sign criteria established in Rule 14-51.030 FAC for future wayfinding signs (Rule 14-51.030 FAC attached for reference)., I.E.W Approval of Modification #7 to the State Funded Sub grant Agreement forte Design and Construction of the proposed 1,'mergency Operations Center in Marathon to extend the State funding from June 30, 2013 to December 31, 2015. VIEW, f69. Approval to negotiate a contract including price with the apparent low proposer for the ADA Compliance Segment#4 project, to stay within the budgetary limit provided by the Community, Development Block Grant (CDBG) and permission go back out for competitive bid if unable to negotiate a contract within the budgetary limit under the grant. VIEW ............................ ?�10. Approval of Change Order No. 5 to Pedro Falcon Electrical Contractor's Inc. for the Renovation and Addition of the Conch Key Fire Station. mVIEW' Approval to advertise a Request for Qualification (RFQ) for the Redevelopment of Benistein,Park. Funding is expected to be from the one-cent infrastructure tax. VlfeW Auffiorization for Project Management to negotiate a contract with William P. Hom Architect for Design and Construction Drawings for a walking path with exercise stations as indicated in the Higgs Beach. Master Plan (Jan. 19th , 2011). Horn has a Continuing Co�nt:rant with Monroe County for design, of prQjects with construction costs of less than two million dollars. VIEAA1' 49. Receipt of monthly report on change orders reviewed by the County Administrator's Office. VIEWr ............................_..' 34. Approval to execute Amendment 4 with Governnient Services Group, Inc. (GSG) for the development and administration of the Non-Ad Varlorem Assessment Program Xa&­9......tntr—ali-z"ed CudJoe Regional Syp-plementat-S, 6rvices (Vacant Venture Out with �- C6 4t E� V _S'ervr ' paraded Areas as of 16 Jan 2013, and Pre- Capacity Fee Development , VIEW 8. Approval to advertise public hearings for the adoption of the Cuqjoe Regional Centrali7ed Service Area Supplemental Program Initial Assessment Resolutions (IA.Rs) and Final. Assessment Resolutions (FARs) including vacant venture out parcels with. water service, expanded area parcels as of 16 January 2013, and parcels developed prior to the collection of capacity fees. VJL.fi(., Approval of a resolution establishing the wastewater capacity fee for properties developed within the Cud.joe Regional Centralized Outer Islands Service Area after the levy of the non-ad valorem wastewater assessments; providing for a method of adjusting for inflation; providing for a method of collection., and providing for an effective date. VIEW 5 �V/ C. BULK APPROVALS — CONTINUED 37. Approval of a Resolution authorizing agents of an Animal Control �) Contractor to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida Statutes, and to issue citations for violations of the Monroe County Code including requiring appearance for disposition in County Court. VIEW Request approval of negotiated agreement with Siemens Industry, Inc. for Fire Detection and Alarm System Replacement at the Monroe County Detention Center on Stock Island. VIEW d39 Approval of a Lease Agreement with the Early LearningSoalition of Miami-Dade/Monroe for additionat...Dffi-ee...spi!76 and a 25% redaction'dUction in the $37.66 per square foot at the Gglo-BuilTinf—g—JI-100 Simonton Street, Key West, Florida. .VfEW 40. Approval to execute a land lease with The Lower Keys Chamber of Commerce, Inc., a Florida non-profit corporation, to provide for purposes of operating a community center building used by the public for community purposes, and for a public park area. VIEW 1. Approval for Solid Waste staff to reduce tipping fees from $123.50 per ton to $89 per ton, for retrieval/disposal of traps, illegal fishing gear and debris that remains in the water during closed season. This project represents a partnership between the Florida Fish and Wildlife Conservation Commission and the Organized Fishermen of Florida. This is a statewide program operated by the Florida Fish and Wildlife Conservation Commission. VII`1 W Approval of amendment #1 to the easement between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (successor to the Utility Board of the City of Key West as owner), Clear Channel Broadcasting, Inc., and Monroe County to allow access over the easement parcel to the Cudjoe Transfer Station and Landfill. The amendment revises the easement to allow installation of wastewater lines within the easement. VIEW Approval of Participating Addendum Under the Wc,4,en States ("ontracting Alliance Wireless (WSCA) W_iPeftd'�,7s'_S_e'rvices Master Price Agreement Contract NL111JX,,F--PT67 between Monroe County BOCC and Ce]Ico_,P-4r14-ien,,fi­ip d/b/a Verizon Wireless lot- cellular and other services at a cost of $5,760 per y efr-.—V I E W, D. TOURIST DEVELOPMENT COUNCIL 1. Approval to rescind agreement with Charlie's Coconuts, LLC for the Coconuts Dolphin Tournament in May, 2013. due to cancellation of event by event sponsor. VfEW, 2. Approval of an amendment to agreement with the City of Marathon to extend agreement to December 31, 2013 to allow for permitting and completion of the Observation Boardwalk and Tiki Hut project at Oceanfront Park. VIE.w 6 D. TOURIST DEVELOPMENT COUNCIL—CONTINUED 3. Approval of an Amendment to Agreement with the City of Key West for the Rest Beach Renourishment project to revise Exhibit A to delete a portion of the scope of services. V-JEW 4. Approval of an Agreement with JDO Insights, Inc. (d.b.a Insights, Inc.) to provide Visitor Profile Survey Services for the Monroe County Tourist Development Council commencing June 1, 2013 and terminating on September 30, 2016. VIEW 5. Approval of the reappointment of Mr. Ralph Lucignano as an "At Large" appointment to the Tourist Development Council District III Advisory Committee. VIEW, A E. STAFF REPORTS AIRPORTS BUDGET & FINANCE EMERGENCY SERVICES EMPLOYEE SERVICES PROJECT MANAGEMENT GROWTH MANAGEMENT INTERGOVERNMENTAL AFFAIRS INFORMATION TECHNOLOGY ADJOURNMENT 9:15 A.M. F. LAND AUTHORITY GOVERNING BOARD 1. Approval of the minutes for the March 20, 2013 meeting. / VIEW 2.. Approval of the 2013 Acquisition List. VIEW Approval of contracts to purchase property for conservation. a) Lot 33, Whispering Pines,Big Pine Key. VIEW b) Block 7, Lot 22, Ramrod Shores Marina Section, Ramrod Key. VIEW c) Part of Lot 29, Surnmerland Estates, Surnmerland Key.VIE, G. DIVISION OF GROWTH MANAGEMENT—BULK APPROVALS I Approval of Amendment No. 9 to the 2006 Agreement with DRC Emergency Services, LLC extending the Agreement through February 28, 2014, providing for continuous marine debris removal services by the same vendor throughout the entirety of the 2013 hurricane season, and providing for the execution of future marine debris recovery agreements and amendments to occur outside of hurricane season. VIEW 2. Approval of a resolution by the Monroe County Board of County Commissioners amending the Building Department Fee Schedule updating fees for Hurricane Shutters and Floodplain Administration. VIEW 7 G. DIVISION OF GROWT.1i MANAGEMENT- ,CON,rINUED 3, Approval of Supplemental #1 to Joint Participation AgTeement J3 (JPA) AQN-53 with the Florida Department of Transportation to increase the JPA funding from $150,000 to $380,000 for the County's Transportation Planning Pro rare. The FDO"I" share is 87.5% ($332,500), Monroe County is required to pr°ovide in-kind match of 12.5% ($47,500). yll W 4. Approval of selection of contractors for the "Removal, Refloating E5 and/or Demolition and Disposal. of Derelict Vessels, Floating Structures and Marine Debris", including: Lower Keys Marine Towing and Salvage, Inc., Adventure Environmental, Inc., C'offin Marine Services, Inc., Blue Water Marine Services, Inc., ASAP, Inc., Arnold's Auto & Marine Relmir, Inc., Upper Keys Marine C,onstruction, Inc., and Coral Marine, Construction, LLC. VIEW ...................... 5m Approval. of an Impact Fee Expenoi -Mor County-wide TranspoTlation Veiiin and per it a new alignment for Atlas tie-K6ulevard between. Reynolds Street and White Street in-K6 West. VIEW ..............�.............. 6. Approval, to advertise a Request for Qualifications, (RFQ) for engineering design and permitting senrices and to complete federal documentation requirements for the Scenic Ifighway overlook grant project® The services will be funded by the Florida Department of Transportation (FDOT) at 100% up to $150,000 through a Local Agency Prograrn (LAP)Agreement. V IE.W H. MONROE COVJNTY 1101..JSING AUTHORrry 1® A resolution. of the hoard of county conarnissioners of monroe county, florida approving the local housing assi.istance plan as required by the state housing initiatives partnership program act, subsections 420,907- 420.9079, florida statutes; and rule chapter 67-37, florida adrninistrative code; authorizing and directing the mayor to execute any necessary documents and certifications needed by the state; authorizing the submission of the local housing assistance plan for review and approval. by the florida housing finance corporation; and providing an effective date. VIEW 1. EMPLOYEE Sll.,R.Vl(IES 10:00 A.M. 1. Report of 12 month savings on health plan expenses and potential future costs resulting from Health Care Reform. VIEW 8 1. EMPL, YEE SERVICES - CONTINIJE.D 2w Approval to amend". the current contract. with Gallao?,ier Benefit Se rvices,rvices, Inc. to provide Employee Benefits consulting services with the same terms and conditions for one year with the option to renew up to two additional years. VI ,W ............. I Discussion and direction to staff regarding the need to issue a Request for Proposal or a Request for Qualifications to hire an independent consulting firm to conduct a Job Classification & Compensation Study.Y!L- 1:30 CLOSED SESSION 1. An Attorney-Client Closed Session in the matter of Venture Out at Cudjoe Cay, Inc.v. Florida Keys Aqueduct Authority and Monroe County, Case No. 201.3-CA.-204-K. VIEW K. ROE COI. NT"Y SHERIFF DEPA RTNIf.�'.NT Approval. of FY 2013 recom mendations of the Monroe ("ounty Shared Assefforf6ture Fund Advisory. VIE) 2.. Approval of request for expenditure from the Law Enforcement 71'rust Fund. V11.7.-W. ' ............................. L. I,,NGINEERING 10:30 A.M. 1. Discussion and approval to provide $87,500 for the one year 'A -*v period beginning July 1, 2013 to assist with funding the Temporary Ferry Service between Marathon and Pigeon Key. This amount represents 7® % of the total annual cost of the ferry service. VIEW' M. COMMISSIONERS' ITEMS I MAYOR NEUGENT - Request support of the Board of Commissioners with the Florida National Marine Sanctuary for a project to restore charine:l and bank habitats in the Florida Keys as proposed by one fish. and Tarpon Trust in partners],iip with CSA Ocean Scienices, Inc. �Vl[,'.W. N. X)UNTY CLERK Report 2. Of approval of the .Board of County Commissioners minutes from the February 20,2013 Regular Meeting and the February 26, 2013 Special Meeting(previously distributed). .3. Approval of Warrants. IN./LE.W. L17) Approval, of Tourist Development Council expenditures for the month of January, 2013. .VIEW ........................... 5 Approval to remove surplus equipment from inventory via disposal. Vf) or advertise for bid. VIEW 9 0. C�)UNTY ADMINISTRATOR Report VIEW 2. Approval of Interlocal Agreement (ILA) among Broward, Martin, Mliami-Dade, Monroe and Palm each. Counties relating; to South z1orida Cultural Consortium. The ILA. formalizes thglong-Aanding relationship between th os a pose is to enhance, encou5r ��Ld-tu unhd public expenditures in. support of. sand caffilie between the counties. VIEW ............ ........... ­ 3. Discussion,and direction of Hickory 11ouse proposal. VIEW 4. pproval to obtain appraisals oftracts I and 2, Highland Shores Subdivision and adjoining Parcels A and B (formerly Rowell's Marina) to determine the feasibility and value of the property. XIEW P. G . UNTY ATTORNEY lZeport 2 Approval of a resolution amending Resolution No. 094-2013 to i3 prohibit all Monroe County Restore. Act Advisory Committee members, including goven iment agency members., from voting on projects that benefit their agencies. VIEW. 3,,,-7 Approval of Conservation Easement from Monroe County to South Florida Water Management District as required by District Permit No. 44-00225. MEW. Approval to enter into retainer a eenient, with Alen, Norton & Blue to serve as outside counsel for labor and employment law matters. VIEW 0 Approval of a new Professional. Services contract with the firm of Nabors, Giblin & Nickerson, P.A. to serve as bond counsel[ and other related issues for the County. Yffi W 6. Approval to advertise a public hearing to consider an ordinance arnending Monroe County Code Chapter 23, Article 111, Sec. 23- 78, Forms, etc. and Sec. 23-111, Vending machines, in order to eliminate the issuance of paper business tax receipts and stickers and decals, as well as remove the requirements that the aforementioned receipts be displayed at the place of business or on the vending machines. V11"'W .......... PUO LICE HEARINGS Public hearing regarding issuance of a Class A Certificate of Public Convenience and Necessity (COPCN) to "Falck Southeast 11 Corp. d/b/a Care Ambulance". VIEW 2. A public hearing to consider an Ordinance to amend Sections V1102-185 and 1.02-215 of the Monroe County Code to clarify certain appellate procedures that are set forth in the Monroe County Code. .VIEW 10 3:00 P.M. Q. PUBLIC" HEARINGS - CONTINUED 3., A public hearing to consider an Ordinance by the Monroe County Board of County Commissioners amending the Monroe County Code establishing 2 Commercial Districts; amending Section 130-2, Land Use Districts Establish; creating Section 130-51, Purpose of the Commercial 1 District (C1); creating Section 130-52, Purpose of the Commercial 2 District (C2); creating within Article III Permitted and Conditional Uses, Section 130-102, Commercial 1 District (C1), and Section 130-103, Commercial 2 District (C2); and amending Section 130-164, Maximum Nonresidential Land Use Intensities and District Open Space. (First of 2 hearings - No vote at this meeting)Y E 4. A public hearing to consider an Ordinance to amend regulations within MCC Chapter 138, Article III, which concern the Nonresidential Rate of Growth Ordinance (NROGO) to simplify the NROGO permit allocation system process; allow applicants to acquire NROGO awards in less time (up to 4 x a year vs. up to 2 x a year); increase the maximum amount of de minimis expansion from 100 sq. ft. to 1,000 sq. ft. for new and existing nonresidential developments with an allocation awarded by building permit (no competition); and increase the maximum amount of a NROGO allocation from 2,500 sq. ft. to 10,000 sq. ft. per allocation quarter. VIEW . A public hearing to consider an Ordinance to amend regulations within MCC Chapter 138, Article 111, which concern the Nonresidential Rate of Growth Ordinance (NROGO). The main intent of the ordinance is to establish a codified mechanism to allocate nonresidential floor area that went unallocated in previous years or has been reclaimed. VIEW 5:01 P.M. R. PUBLIC HEARINGS 1. The second of two required public hearings to consider an Ordinance establishing Section 130-131 of the Monroe County Code, creating a new overlay district, entitled the Rockland Key Commercial Retail Center Overlay District, and its associated regulations. VIEW II 5:01 P.M. R. PUBLIC HEARINGS - CONTINUED 2. A public hearing to consider an Ordinance amending the Land Use District (Zoning) Map by establishing the boundaries of a new overlay district, entitled the Rockland Key Commercial Retail Center Overlay District, on property having a legal description of parcels of land in Part of Government Lot 7, Section 21, Township 67 South, Range 26 East and having real estate (RE) numbers 00122070.000200, 00122070.000201, 00122070.0004009 00122070.0005009 00122070.0006009 00122080.0002009 00122080.0003009 00122080.000303 and 00122080.000304. VIEW 12 I AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Wednesday, April 17, 2013 TIMES APPROXIMATE :00 A.M. Board of County Commissioners Regular Meeting M. Fl-F3: Land Authority 10:00 A.M. 11: Employe'e Servic• es (1-1ealth Plari E'xpenscs) Request to Ilear 12 immediately t'ollowing 11 V4'030 A. LI: Engineering (fligeon Key Ferry Service) Request to hear ('22 with this item V 2:00 P.M. Lunch Break v :3 P.M. JI: Closed Session 1-00 l� c 3:00 PXX4. Q I-Q5: Public Hearings 5:00 P.M. RI-R2: Public Hearing