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Item N5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 17, 2013 Division: Monroe County BulkItem: Yes XX No Department: Fixed Asset Surplus Staff Contact Person:-JJ Geramw AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A BUDGETED: Yes No COST TO COUNTY:- N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: aW� AAUZUS, (Tom Ravenel, Finance Director) DOCUMENTATION: DISPOSITION: Included Yes Not Required AGENDA ITEM # Revised 8/08 Board of County Commissioners April 17, 2013 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID Description Value value— need approval to- 2875 Sony Projector Old/Outdated $ 4,207.13 $0,00 remove from inventory and dispose 2982 Cisco Bridge Old/Outdated, Unable to Locate $ 1,300.50 $0.00 remove from inventory 4693 Video Scan Old/Outdated, Unable to Locate $ 1,699.81 $0.00 remove from inventory 2984 Cisco Bridge Old/Outdated, Unable to Locate $ 1,300.50 $0.00 remove from inventory 4186 LifePak 12 Defibrillator Trade-in $ 15,933.36 $0.00 remove from inventory and trade-in 4162 LifePak 12 Defibrillator Trade-in $ 15,933.36 $0,00 remove from inventory and trade-in 5152 Dell Precision 380 Old/Outdated $ 1,581.73 1 $0.00 remove from inventory and dispose 4004 Laserjet Printer Old/Outdated $ 1,527.00 $0.00 remove from inventory and dispose 2687 Projector Broke $ 3,790.00 $0.00 remove from inventory and dispose 6636 Dell T5400 Broke $ 1,433,97 $0.00 remove from inventory and dispose 6810 Pal ell toll system Replaced $ 3,354.45 $50.00 remove from inventory and dispose 6811 Po( ell toll system Replaced $ 3,354.45 $50.00 remove from inventory and dispose 6812 Po ell tolls stem Replaced $ 3,354.45 $50.00 remove from inventory and dispose 5404 52" Panasonic TV Unusable, Beyond Repair $ 2,184,99 $0.00 remove from inventory and dispose 1650 Mobile Radio Obsolete UHF radio $ 1,063.00 $0.00 remove from inventory and dispose 1670 Mobile Radio Obsolete UHF radio $ 1,07030 $0.00 remove from inventory and dispose 1673 Mobile Radio Obsolete UHF radio $ 1,070.30 $0,00 remove from inventory and dispose 1683 Mobile Radio Obsolete UHF radio $ 1,070.30 $0.00 remove from inventory and dispose 2108 Mobile Radio Obsolete UHF radio $ 1,070.30. $0.00 remove from inventory and dispose 2121 Mobile Radio Obsolete UHF radio $ 1,070.30 $0.00 remove from inventory and dispose 1113 Base Radio Obsolete UHF radio $ 2,158.85 1 $0.00 remove from inventory and dispose 1507 Mobile Radio Obsolete UHF radio $ 1,187.76 $0.00 remove from inventory and dispose 1421 Mobile Radio Obsolete UHF radio $ 1,187.76 $0.00 remove from inventory and dispose 2129 Mobile Radio Obsolete UHF radio $ 1,070.30 WOO remove from inventory and dispose 2130 Base Radio Obsolete UHF radio $ 2,907.00 $0.00 remove from inventory and dispose 2144 Mobile Radio Obsolete UHF radio $ 1,070.00 $0.00 remove from inventory and dispose 2146 Mobile Radio Obsolete UHF radio $ 1,070.30 $0.00 remove from inventory and dispose 2148 Mobile Radio Obsolete UHF radio $ 1,06100 $0,00 remove from inventory and dispose 2190 Mobile Radio Obsolete UHF radio $ 1,538.56 $0.00 remove from inventory and dispose 1215 Mobile Radio Obsolete UHF radio $ 1,063.00 $0,00 remove from inventory and dispose 1647 Mobile Radio Obsolete UHF radio $ 1,006.50 $0.00 remove from inventory and dispose 6754 Dell Latitude E5500 Beyond Economical Repair $ 1,398,10 $0.00 remove from inventory and dispose 5000 Pumpout Boattengine/trailer Beyond Lifespan $ 100,495.00 $5,000.00 approval to advertise for bids 1 $ 184,586.33 F:\JGERAWAY\BOCC'13\Agenda Surplus April 2013.xlsx MONROE COUNTY Rewhw COMPUTER RELATED EQUIPMENT MAR 15 2013 INVENTORY DELETION REQUEST ftn"Wow f TO: -JJ Geraway, Property Clerk FROM: Information Technology Finance Dept., Stop 8 DATE: March 07, 2013 N LD. ICI SerW Number Asset Deserb titan Date Purchased , � Est 'Present V*fte 2875 v' S01 — 00111278 SONY PROJECTOR 4-30-2002 4207.13 CHECK ONE (1) APPROPRIATE LINE BELOW: REASON FOR REQUEST: OUTDATED / OLD / In Marathon It dept. Jimmy PREPARED BY: a)NA DATE: Signature MARIA GUERRA Printed Name DIVISION DIRECTOR APPROVAL: ature March 7, 2013 DEBBIE FREDERICK Printed Name DEBBIE FREDERICK -ROBERT WARD Printed Name ROBERT WARD Director of IT MONROE COUNTY Rweived COMPUTER RELATED EQUIPMENT MAR 15 2013 INVENTORY DELETION REQUEST sonwtom TO: JJ Geraway, Property Clerk FROM: Information Technology Finance Dept., Stop 8 DATE: 3 — 07 — 2013 �?W*lbev 4 Saw N'llulber Asset Deser,44100 Date Purebased vxbw 2982 SVDF0633S27lU CISCO BRIDGE 9 -13 -2002 $1300.50 / $000.00 4693 VSC100GX Ode o man 9- 0-1999 $1699.81 / $000.00 2984 SVDF0633S27V CISCO BRIDGE 9-13-2002 $1300.50/ $000.00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: CAN'T FIND / OLD OUTDATED C)L,— V�*�m 9 PREPARED BY: DATE: Signature MARIA GUERRA Printed Name Cx a /, C//,/, Signature / 7 !mWame: JORGtvwP�R March 7, 2013 Robert Ward Printed Name ROBERT WARD / Director of IT OMB FORM REVISED 03/12 MONROE COUNTY TO: _JJ Geraway — Stop #8 FROM: Harvey Hillman Property Clerk, Finance Dept. DATE: tDate W UZ o7l"! Or � go 4186 13451839 LifePak 12 Defibrillator 9 /alp Trade-in $5,500.00 ?-33, 34. 4162 13451840 LifePak 12 Defibrillator Trade-in $5,500.00 .................. CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: The LP-500 AED is damaged and would cost more to repair than it's worth. The two LP-12 defibrillators — units are being used as trade-in for upgrade to LP -I 5. PREPARED BY: ,; Z11 PRINT NAMJiHarvey Hillman DIVISION DIRECTOR APPROVAL: PRINT NAME DATE: 03/11/2013 PAM OMB FORM REVISED 10/28/2003 To: JJ Getaway, Property Manager Check one appropriate line below: From: Clerk's MIS Department Date: March 11, 2013 APPROVAL TO ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Old obsolete equipment that no longer work. PREPARED BY: Ij y-le, xz-4-4. DATE: Yy6ure 67 JJ Geraway APPROVAL: U W Signature Tangela Thurston, IT Manager ONM FORM REVISED 03/12 MONROE COUNTY MAR 0 8 2013 INVENTORY DELETION REQUEST FIname Dept TO: Stop #8 JJ Geraway FROM: Supervisor of Elections 292.3416 Property Clerk, Finance Dept. DATE: Phone: 292-3457 M.C. I.D. Number Serial Asset. Number Descri t ctn Date rurOhasiii 'l Oriinai "hit'viine Q— CHECK ONE (1) APPROPRIATE LINE BELOW, APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: PREPARED BY: DATE: �� ) PRINT NAME DIVISION DIRECTOR APPRUTAL: PUNT NAME OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Stop #8 JJ Geraway FROM: Supervisor of Elections 292,3416 Property Clerk, Finance Dept. DATE: Phone: 292-3457 , M.C. Serial AssetDateON anif , & Est. al 'cb A uI- e ,',, Des ase I.D. Number Number, �Iec v (AV Ac-r CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT, APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: -1011\j �3 PREPARED BY: DATE: PRINT NAy— DIVISION DIRECTOR APPROVAL: PRINT NAME OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: 1-5 G-e--KAw-0,)fp #8 FROM: Propertv Clerk, Finance Dept. DATE: March 1, 20 t 3 - M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 6810 802401 Polywell toll system 1/6/10 3354.,45/50,00 6811 802402 Polywel I toll system 1/6/10 3354.45/50.00 6812 802403 Polywelf toll system 1/6/10 3354.47/50,00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: These toll computers have been replaced with improved equipment. PREPARED BY: ATE. March 1 t 3 ---.4 - &4 . — PRINT ao I *Ta' DIVISION DIREC 0PRC0'1-X?.- C (7::>A<1 6MAV Z91 PRINT NAME F7 Lj OMB FORM REVISED 10/2812003 MONROE COUNTY INVENTORY DELETION REQUEST MAR 0 7 2013 TO: -JJ Geraway, Property Clerk FROM: Finance Dept., Stop 8 DATE: M.C. I.D. Number Serial Number Asset Description Date Original & Est. Purchased Present Vglue L 3;7 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: DATE: 4;;�? 7 Signature Printed Name DIVISION DIRECTOR APPROVAL: 9S I', Printed Namel OVIB FORM REVISED 03,12 MAR 0 12013 MONROE COUNTY INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk Finance Dept., Stop 8 FROM: ROY SANCHEZ DATE: 2/13/13 I= a �-7- M.C. I.D. Number Serial Number And Desqiktion Date Purchased Original & Est Present Value 1650 776TBNO735 MOBILE RADIO 9/28/01 S 1,063.00/SALVAGE 1670 776TUW0583 MOBILE RADIO 2/8/95 $1,070.30/SALVAGE 1673 776TOW0439 MOBILE RADIO 2/8/95 $1,070.30/SALVAGE 1683 776AUQ0699 MOBILE RADIO 9/14/94 $1,070.30/SALVAGE 2108 776AUQ0700 MOBILE RADIO 9/14/94 $1,070,30/SALVAGE 2121 776TUW0447 MOBILE RADIO 2/8/95 S 1,070.30/SALVAGE 1113 816478142 BASE RADIO 9/30,190 $2.158.85/SALVAGE 1507 1421 776TUC2372 776TWWO976 MOBILE RADIO MOBILE RADIO 5/1,197 5/l/97 i $1,187.76/SALVAGE $1,187.76/SALVAGE CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO REMOVE FROM INVENTORY AND/OR DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASJ(-N.FQR_RE-QUFST- County's Mobile Radio System was determined obsolete several years ago and has since been discontinued. County radios including some of those listed above have been removed from county vehicles, boxed up and put in storage, utilized for parts salvaging, and in some cases have already been disposed of. PREPARED BY: 2/13/13 DATE: Si a e Roy Sanchez Printed Name DIVISION DIRECTOR APPROVAL, tgna)ure Kevin Wilson Printed Name OMB FORM REVISED03:12 AU"A MCI] W110 319131 V 1111C111,11 I TO: JJ Geraway, Property Clerk Finance Dept., Stop 8 FROM: ROY SANCHEZ DATE: 2/13113 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est Present Value 2129 776AUQ0703 MOBILE RADIO 9114/94 SI,070.30/SALVAGE 2130 740CQU21293 BASE RADIO 8/8/84 $2,907.00/SALVAGE 2144 776TUW0455 MOBILE RADIO 2/8/95 $1,070.00/'SALVAGE 1146 776AUQ0704 MOBILE RADIO 9/14/94 $1,070.30/SAI,VAGE 2148 776TBQ0670 MOBILE RADIO 12/12/01 S I,063.00/SALV A(jt-- 2190 7609041 MOBILE RADIO 3/14/89 SI,538.56/SALVAGE 1215 776TBNO628 MOBILE RADIO 8/17/01 SI,063.00,'SALVAGE' 1647 _J776TAE0043 MOBILE RADIO 3/31/00 6.50/SALVAGE CHECK ONES 1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: County's Mobile Radio System was determined obsolete several years ago and has since been discontinued. County radios including some of those listed above have been removed from county vehicles, boxed up and put in storage. were utilized for part.,; salvaging, and in some cases have already been disposed of PREPARED BY: DATE: Sigfature Roy Sanchez Printed Name DIVISION DIRECTOR APPROVAL: qgnafule- Kevin Wilson Printed Name 2/13/13 OMB FORM REVISED (13,12 MONROE COUNTY Rea*md J A � (I r - COMPUTER RELATED EQUIPMENT tv!r-1 -'J' Ls --� - INVENTORY DELETION REQUEST ftanca Dept TO: AJ Geraway, Property Clerk FROM: Rosa Washington Finance Dept., Stop 8 DATE: M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 6754 35086835521 Latitude E5500 Laptop Model PP32LB CHECK ONE (1) APPROPRIATE LINE BELOW: Received APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. MAR 18 2013 APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Fllnar4e Dept REASON FOR REQUEST: Computer Refreshl &Y60 4 ee-cnwKIC4 , CeP4 1'r I PREPARED BY: f� Signature Printed Name 1 1 041- 14, N ,,EC OVE 102mon DATE: e7 4 ignature IZIIJJ AJ/5&A) Name,� .1 lilt 3 Signature bJ Printed Name OMB FOR N VISED 03/12 M.ONROE COUNTY ml 2xm 19 " j[xW W R#rl' A TO: -JJ Geraway, Property Clerk Finance Dept, Stop 8 DATE: April 19 2013 Mn IT ap P, FS rA', h" Au uic 5000-27 OPQ2705OH506 Pumpout goat/engine/trailer 9/22/2005 Original $100,495.00 Estimated $5,000 CHECK ONE (1) APPROPRIATE LINE BELOW: xxxx APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUE5T-, BEYOND ANTICIPATED LIFESPAN-NO LONGER NEEDED 04/01/2013 DATE: q- Signature Richard Jones Printed am( DIVISION DIRECTOR APPROVAL: Acting Division Director TownslU Schwab Townsley Schwab Printed Name OMB FORM REVISED 03/12