04/17/2013 to 04/16/2015 04/17/2013CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: May 2, 2013
TO: Sheryl Graham, Director
Social Services
ATTN.- Kim Wilkes Wean, Senior
Grants Coordinator
FROM: Pamela G. Hanc . C.
At the April 17, 2013, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following:
Item C16 Amendment 002 to Contract US -1351 between the Alliance for Aging, Inc. and Monroe
County Board of County Commissioners. This amendment decreases the contracted amount by $908.14
for a total allocation of $28,029.24, as a result of a reduction funding by the USDA. Enclosed are five
duplicate originals, executed on behalf of Monroe County, for your handling. Please be sure to return
two fully executed duplicate originals as soon as possible.
Item C 17 Utility Payment Agreement between Monroe County Board of County
Commissioners /Social Services and Utility Board of the City of Key West, FL d/b /a Keys Energy
Services. Enclosed are three duplicate originals for your handling.
Should you have any questions, please feel free to contact our office.
cc: County Attorney w/o C 16
Finance
File V
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 -195 -3130 Fax: 305- 195 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6017 Fax: 305- 289 -6015
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSITANCE PROGRAM
UTILITY PAYMENT AGREEMENT
Z] ORIGINAL
WITH
UTILITY BOARD OF THE CITY OF KEY WEST, FL D /B /A KEYS ENERGY SERVICES.
P.O. BOX 6100
KEY WEST, FLORIDA 33040
(305) 295 -1020
FAX: (305) 295 -1034
The undersigned home energy supplier hereby agrees to the following conditions in order to
receive utility payments from the Low Income Home Energy Assistance Program ( LIHEAP):
1. This agreement will begin on (APRIL 17 2013) and will end on (APRIL 16 2015) The
agreement will be reviewed /renewed no later than (MARCH 31 2015)
2. The Recipient agrees to provide the Utility with a list of names and contact information
for all agency personnel authorized to commit LIHEAP funds. The Utility will only
accept payment commitment from authorized Recipient personnel. Changes
(additions /deletions) to the authorized personnel list must be approved in writing by an
authorized Recipient representative.
3. The Utility agrees to provide the Recipient with a list of names and contact information
of all Utility representatives authorized to resolve the LIHEAP eligible customer's energy
payment crisis.
4. The Recipient agrees to provide energy payments directly to the Utility on behalf of the
LIHEAP eligible customer.
5. The Utility assures that no customer receiving LIHEAP assistance will be treated
adversely because of such assistance under applicable provisions of state law or public
regulatory requirements.
6. The Utility receiving direct payments on behalf of a customer agrees that the eligible
customer will not to be treated differently than any other KEYS customer, either in the
cost of goods supplied or the services provided.
7. The Utility understands that only energy related elements of a utility bill are to be paid
with LIHEAP funds. No water or sewage charges may be paid except if required by the
Utility to resolve the crisis.
The Utility understands that only direct costs of energy related elements of a utility bill
are allowed. No charges that result from illegal activities such as bad checks or meter
tampering will be paid with LIHEAP funds. The Utility is aware that such charges are
the responsibility of the customer and it is the Recipient's responsibility to identify such
charges and exclude them from their payment to the Utility.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSITANCE PROGRAM
UTILITY PAYMENT AGREEMENT
WITH
UTILITY BOARD OF THE CITY OF KEY WEST, FL D /B /A KEYS ENERGY SERVICES.
9. The Utility understands that when the LIHEAP benefit amount does not pay for the
complete charges owed by the customer, that the customer is responsible for the
remaining balance owed.
10. The Utility agrees to assist the Recipient in verifying the LIHEAP customer's account
information. Subject to the Utility's privacy requirements, the Utility agrees to provide
the Recipient with the following detailed customer account information: (1) current
amount owed, (2) due date /disconnect dates and (3) amount necessary to resolve the
crisis situation.
11. The Recipient agrees to provide a purchase order or payment transmittal sheet, which is a
binding commitment to pay, to the Utility within 10 days from the date of the Recipient's
promise to pay. The Recipient shall provide payment to the Utility within 30 days from
the issuance of the purchase order or payment transmittal sheet.
12. This Utility agreement will be signed by Recipient and Utility upper level management
with authority to enter into such commitments.
13. If a LIHEAP payment to the Utility cannot be applied to a customer's account, the funds
will be returned to the Recipient.
RECIPIENT
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
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P.O. BOX 6100
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