1st Addendum to Lease 03/20/2013 AMY HEA VILIN
CLERK OF THE CIRCUIT COURT
DATE: January 25, 2013
TO: Judy Clarke, PE
Director of Engineering
ATTN: Tina Losacco
FROM: Pamela G. Hanc o ce1 I. C.
At the March 20, 2013, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item C10 Contract with IMS Infrastructure Management Services, LLC the highest ranked
respondent, for Asphalt Pavement Evaluation and Management Services. The contract amount is
$103,484.00. Enclosed is a duplicate original for your handling.
Item C11 Consent to Assignment to assign Contract between Monroe County and Oce
Financial Services, Inc. for financing of lease for Colorwave 300 plotter to Canon Financial
Services, Inc. Enclosed is a duplicate original for your handling.
Item C12 Consent to Assignment to assign Contract between Monroe County and Oce
North America, Inc. for maintenance of Colorwave 300 plotter to Canon Solutions America, Inc.
Enclosed is a duplicate original for your handling.
Item C13 Addendum to Lease Agreement # 200 - 5031993 -000 between Monroe County and
Canon Financial Services, Inc. (successor in interest to Oce Financial Services, Inc.), in order to
change effective date from 1/1/2013 to 2/1/2013 and in order to change expiration date from
1/1/2018 to 2/1/2018. Enclosed are three duplicate originals, executed on behalf of Monroe
County, for your handling. Please be sure to return the two copies marked "Monroe County
Finance Department" and "Monroe County Clerk's Office" as soon as possible.
Should you have any questions, please do not hesitate to contact our office.
Cc: County Attorney
Finance
File
Note: I apologize for the time stamps on Items C10, C11 & C12 — I know it made the paperwork appear
very sloppy — it was done in error by someone assisting in the office.
` , r �
I'r le.7 V�' P si
3 CPA
CLERK OF CIRCUIT COURT
& COMPTROLLER
MONROE COUNTY, FLORIDA
70 1i - fi l l"' -
DATE: May 13, 2013
TO: Thomas P. Ravenel, Director
Finance Department
FROM: Pamela G. Hancecbc,
At the March 20, 2013, Board of County Commissioner's meeting the Board granted approval
and authorized execution of Item C13 Addendum to Lease Agreement # 200 - 5031993 -000 between
Monroe County and Canon Financial Services, Inc. (successor in interest to Oce Financial Services,
Inc.), in order to change effective date from 1/1/2013 to 2/1/2013 and in order to change expiration date
from 1/1/2018 to 2/1/2018.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you have
any questions, please feel free to contact our office.
cc: County Attorney w/o document
File
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500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
Canon
Canon Financial Services, Inc.
b4�1 cc�
Addendum to Lease Agreement
Lease Number: 200 - 5031993 -000
WHEREAS, Canon Financial Services, Inc. C' CFS') as successor in interest to Oce Financial Services, Inc.,
( "OFSI' , and County of Monroe ("Customer") have determined that it is for their mutual benefit to enter into this
Addendum ("Addendum ") to the Lease Agreement entered into between OFSI and Customer, (whether
designated a Lease, Rental Agreement, Master Lease, Term Lease, or otherwise) ("Agreement') for the lease or
rental of certain equipment ( "Equipment's.
NOW, THEREFORE, for good and valuable consideration, intending to be legally bound, the parties hereto
hereby agree as follows:
It is expressly agreed by the parties that this Addendum is supplemental to the Agreement and that the
provisions thereof, unless specifically modified herein, shall remain in full force and effect and shall apply to this
Addendum as though they were expressly set forth herein.
In the event of any conflict or inconsistency between the provisions of this Addendum and any provisions of the
Agreement, the provisions of this Addendum shall in all respect govern and control.
The terms and conditions paragraph(s) in the Agreement (whether designated a Lease, Rental Agreement,
Master Lease, Term Lease, or otherwise) are changed as follows;
1. All references to Oce Financial Services, Inc. or "OFSI" are hereby changed to 4
Tad C�noaFinagcial
Services, Inc. or "CFS ", as the context requires.
2. The contract referenced above originally commenced on 01/01/2013. Due to equ. t/serV
issues with the equipment, CFS hereby agrees to make the following changes to this contract p
Updated/New Commencement Date: 02/01/2013
Updated/New Expiration Date: 02/01/2018 -
Updated/New First Payment Due Date: 03/01/2013 (payments are in arrears)
Customer agrees that CFS may accept a facsimile copy of this Addendum as an original, and that such
facsimile copy will be treated as an original for all purposes. THIS ADDENDUM SHALL BE EFFECTIVE WHEN
IT HAS BEEN SIGNED BY CUSTOMER AND ACCEPTED BY CFS.
COUNTY OF MONROE
By: A,,
Printed name; George R. Neugent
Title:
Date:
AT — 11 °... My Page 1 of 1
BY,
DEPU� a' Ct.TRK
SERVICES, INC.
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MONROE COUNTY ATTORNEY
AP �OVD AS 0
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ASSISTANT COUNTY AT TORNEY
IN CASE OF NEED CONTACT NOT NEGOTIABLE
P.O. Box 80520 AREA CODE(260)429-3801
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FREIGHT CLASSIFICATIONS: A)LOOSE OR CARTONED ITFMS UNDER 80 LBS. B)ITEMS SKIDDED SECURED
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and signature]
Please note: Your e-mail communication may be subject to public
disclosure.
Florida has a very broad public records law. Most written
communications to or from the County are public record, available to
the public and media upon request
From: Guzman, Ken [mai Ito:ken.guzman(d)oce.com]
Sent: Friday, November 09, 2012 11:52 AM
To: LoSacco-Tina
Cc: Bracke, Steve
Subject: Delivery
Tina,
Please send the contact for the IT person for delivery on Dec 12th
Ken Guzman
Senior Account Manager
Oce North America • a Canon Group Company
Wide Format Printing Systems
8529 South Park Circle Ste.100 • Orlando, FI 32819• USA
Telephone 407 355 0215 Mobile 321 287 0616 Fax 407 363 0896
Email ken. uzmangoce.com
Web site www.oceusa.com
This message and attachment(s) are intended solely for use by the addressee and may contain
information that is privileged, confidential or otherwise exempt from disclosure under
applicable law. If you are not the intended recipient or agent thereof responsible for
delivering this message to the intended recipient,you are hereby notified that any
dissemination, distribution or copying of this communication is strictly prohibited. If you
have received this communication in error, please notify the sender immediately by telephone
and with a 'reply' message. Thank you for your co-operation.
This message and attachment(s) are intended solely for use by the addressee and
may contain information that is privileged, confidential or otherwise exempt from
disclosure under applicable law. If you are not the intended recipient or agent
thereof responsible for delivering this message to the intended recipient, you are
hereby notified that any dissemination, distribution or copying of this communication
is strictly prohibited. If you have received this communication in error, please notify
the sender immediately by telephone and with a 'reply' message. Thank you for your
co-operation.
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From: Guzman, Ken
To: LoSacco-Tina
Cc: Swabv-Jorae; Bracke. Steve
Subject: RE: Delivery
Date: Friday,December 14,2012 7:43:45 AM
Tina,
When the tech arrives on Tuesday, he will have the machine up and running to a minimum standard.
Steve can assist with your IT department before hand to have the drives, scan functions and software
load before and/or after the installation. This will have you printing and scanning. We are working on
his schedule to come down for the training and any further installation that needs to be done.
Please have your IT department email Steve Bracke (Oce System Consultant) with a contact number
so they can connect to discuss setup and what's needed by both parties.
Prep Steps for Colorowave 300 working with Oce System Consultant:
• Send and/or direct where to downdload the correct windows driver for colorwave 300
• Ask question regarding permission need for server
a Drviers load on each machine or on the network
a SMB scanning to Network or scanning to the controller
• How does County of Monroe want to set scan destination?
• How are they printing?
o Do they want to download the job submittle utliite.
These are some of the questions that the SC will go over and work with your IT department to make
sure that things are setup and run smoothly. Please do not hesitate to contact for any further
questions.
INSTALLATION DATE:
TUESDAY 18 at Noon.
Ken Guzman
Senior Account Manager
Oce North America • a Canon Group Company
Wide Format Printing Systems
8529 South Park Circle Ste.100 • Orlando, FI 32819• USA
Telephone 407 355 0215 Mobile 321 287 0616 Fax 407 363 0896
Email ken.guzman@oce.com
Web site www.oceusa.com
From: LoSacco-Tina [mailto:LoSacco-Tina@MonroeCounty-FL.Gov]
Sent: Thursday, December 13, 2012 4:06 PM
To: Guzman, Ken
Cc: Swaby-Jorge
Subject: RE: Delivery
Ken,
Per your request I am sending our IT departments contact information to you again.
Jorge Swaby—swaby_jorgelcDmonroecounty-fl.gov
Please email him for telephone number as I'm not sitting at my KW desk.
As I stated earlier when we spoke, I was heading into a meeting and I would like to confirm what I
believe I heard.
The technician scheduled to be at the delivery on December 12, 2012 will not be able to make it to
our office until Tuesday, December 18th, (do we have an ETA?)This technician is an installation
technician and not your Network or technology or Information Services technician, correct? Which,
in turn, means that although the machine will be moved to the correct office on Tuesday the 18th
the machine still will not be up and running until you or your counter-part becomes available which
is after the New Year, correct?
Tina LoSacco
305-292-4426
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From: LoSacco-Tina
Sent: Friday, November 09, 2012 11:55 AM
To: 'Guzman, Ken'
Cc: Swaby-Jorge
Subject: RE: Delivery
Ken,
Our IT person is Jorge Swaby, I have cc'd him on this email.
I have confirmed the delivery date of Dec. 12th with OCE delivery, MC Public Works and MC IT
department.
Engineering is looking forward to our new Wide Format Plotter!
305-292-4426
Before printing this e-mail message,ask yourself whether you really
need a hard copy.
From: kouzman(@csa.canon.com
To: LoSacco-Tina
Subject: [BULK]Re: training ...
Date: Friday,January 25,2013 1:52:27 PM
Importance: Low
Tina,
Just called him he will be there around 2:30.
Sincerely,
Ken Guzman
Senior Account Executive/Large Format Solutions
Canon Solutions America
8529 SouthPark Circle Ste 100 Orlando, Fl 321-287-0616
Phone: 407-355-0215 Cell: 321-287-0616 Fax: 407-363-0896
Email: kguzman(j4csa.canon,com-Web: www.csa.canon.com
-----LoSacco-Tina <LoSacco-Tina@MonroeCounty-FL.Gov> wrote: -----
To: "Guzman, Ken (ken.guzman@oce.com)" <ken.guzman@oce.com>
From: LoSacco-Tina <LoSacco-Tina@MonroeCounty-FL.Gov>
Date: 01/25/2013 01:41PM
Subject: training ...
F.Y.I.
Santo called yesterday and set the appt. for his 21d appointment today, his 11t was at
9:00/9:30 with expectation that it would take an +/- hour. I still haven't heard
anything from him. I hope he's ok.
Senior 'echnician - Engineering
Monroe County BOCC
iioo Simonton St., Suite 2-216
Xey Nest, F.L. 33040
305-292-4426