4th Amendment 05/15/2013 fu
l
, - .�� CLERK OF CIRCUIT COURT & COMPTROLLER
- �,% MONROE COUNTY FLORIDA
d) A gn
DATE: May 29, 2013
TO: Judy Clarke, PE
Director of Engineering
ATTN: Tina Losacco
FROM: Pamela G. Hanc ck, 19.C.
At the May 15, 2013, Board of County Commissioners meeting, the Board granted approval and
authorized execution of the following:
Item C23 Amendment 1 to the Interlocal Agreement (ILA) with the City of Marathon to provide
another year of funding at 7.5% of the contract amount or $18,750, whichever is less, to fund the Pigeon
Key Ferry for the annual term commencing on July 1, 2013.
Item C26 Contract with Kisinger Campo and Associates (KCA), the highest ranked RFQ
respondent, for engineering design and permitting services for the Card Sound Bridge Repair project.
The engineering design and permitting services will be funded by Florida Department of Transportation
(FDOT) through a Local Agency Program (LAP) Agreement.
V'Item J6 Amendment 4 with Government Services Group, Inc. (GSG) for the development and
administration of the Non -Ad Valorem Assessment Program for Centralized Cudjoe Regional
Supplemental Services (Vacant Venture Out with Water Service, Expanded Areas as of 16 January
2013, and Pre - Capacity Fee Development.
Enclosed is a duplicate original of each of the above - mentioned for your handling. Should you
have any questions, please do not hesitate to contact our office.
cc: County Attorney
Finance
File)
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
FOURTH AMENDMENT TO CONTRACT
FOR CONSULTING SERVICES FOR
DEVELOPMENT AND ADMINISTRATION OF NON AD- VALOREM ASSESSMENT
PROGRAM
This Amendment is made and entered into this 15th day of May, 2013, by and between
Monroe County (" the County")and Government Services Group, Inc. ( "GSG "), in order to
amend the Agreement between the parties dated April 15, 2009 and the First Amendment
between the parties dated January 19, 2011, the Second Amendment dated April 18, 2012, and
the Third Amendment dated August 15, 2012 for non -ad valorem assessment services.
WITNESSETH:
WHEREAS, on April 15, 2009 the parties entered into the AGREEMENT FOR
CONSULTING SERVICES for Development and Administration of Non -Ad Valorem
Assessment Programs herein referred to as GSG Agreement; and
WHEREAS, the County and GSG have executed First, Second, and Third Amendments
for Consulting Services for Development and Administration of Non -Ad Valorem Wastewater
Assessment Programs; and
WHEREAS, additional consulting work to complete supplemental assessments covering
properties added or newly developed in the Cudjoe Regional, Big Coppitt, and Duck Key service
areas is needed to ensure system capacity fees are collected for those properties for which
capacity was included in the projects and
WHEREAS, the GSG Agreement Scope of Basic Services Task 6 included an option to
extend the annual services for 5 years; and
WHEREAS, the secondary contact under the NOTICE REQUIREMENT provided in
Section 2.3 as the Monroe County Senior Administrator, Sewer Projects has been changed; and
IN CONSIDERATION of the mutual promises contained herein, the parties hereby agree
as follows:
Monroe County has requested and GSG will complete the Second Amendment Tasks 1-
5 necessary for the development and implementation of the non -ad valorem assessment
program for the Cudjoe Regional Outer Islands Service Area on the 2013 tax bill in
accordance with the Scope of Services, fees and payment schedule provided in
Attachment A; and
2. Monroe County has requested and GSG will complete the Second Amendment Task 6
necessary to certify Stock Island, Big Coppitt, Duck Key, and Cudjoe Regional Inner
Islands Non -Ad Valorem Assessment Rolls for Fiscal Year 2013 -14 in accordance with
the Scope of Services, fees and payment schedule provided in Attachment A; and
3. Monroe County has requested and GSG will complete the Second Amendment Task 7
necessary for the development and implementation of the Supplemental Non -Ad
Valorem Assessment Program for the Big Coppitt and Duck Key Services Areas for
Fiscal Year 2013 -14 in accordance with the Scope of Services, fees and payment
schedule provided in Attachment A; and
4. Monroe County agrees to extend the Task 6 annual services to certify and deliver the tax
rolls for Fiscal Year 2014 -15 through Fiscal Year 2018 -19 in accordance with the Scope
of Services, fees and payment schedule provided in Attachment A; and
5. Monroe County's secondary contact is:
Kevin G. Wilson, P.E.
Monroe County, Director Public Works and Engineering
1100 Simonton Street
Suite 2 -216
Key West, FL 33040
6. All other provisions of the GSG Agreement entered into April 15, 2009 as amended by
the First, Second, and Thins Amendments dated January 19, 2011, April 18, 2012, and
August 15, 2012 respectively for non -ad valorem assessment services which are not
inconsistent herewith shall remain in full force and effect.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
(SEAL)
Attest: Amy Heavilin, Clerk
By
Deputy Clerk
Date: X115 /Z° (:3
(Seal)
Attest:
BY:
Title Administrative Assistant
C
•
CD
U
�.
w
g
Lk�
w
M
L
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayof/Chairmth
CONSULTANT
By:
Title: Chief Executive Officer
END OF AGREEMENT
CZ
Attachment A
GSG Fourth Amendment
Scope of Services and Payment Schedule
Fiscal Year 2013 -14 Scope of Services, Fees and Payment Schedule (includes re- stated
tasks and fees embodied in GSG Second Amendment):
1. Monroe County agrees to pay $18,000 for completion of the Second Amendment Tasks
1 -5 necessary for the development and implementation of the non -ad valorem
assessment program for the Cudjoe Regional Outer Islands Service Area on the 2013
tax bill plus any expenses related to the mailing of prepayment notices in 2013.
2. Monroe County agrees to pay $29,750 for completion of the Second Amendment Task 6
necessary to certify Stock Island, Big Coppitt, Duck Key, and Cudjoe Regional Inner
Islands Non -Ad Valorem Assessment Rolls for Fiscal Year 2013 -14.
3. Monroe County agrees to pay $3,000 for completion of the Second Amendment Task 7
necessary for the development and implementation of the Supplemental Non -Ad
Valorem Assessment Program for the Big Coppitt and Duck Key Services Areas for
Fiscal Year 2013 -14 plus any expenses related to the mailing of first class notices and
prepayment notices in 2013.
4. Monroe County agrees to pay $4,000 for completion of this Fourth Amendment Task 9
necessary for the development and implementation of the Supplemental Non -Ad
Valorem Assessment Program for the Centralized Cudjoe Regional Service Area
(Vacant Venture Out with Water Service, Expanded Areas as of January 16, 2013 and
System Capacity Fees for properties developed after the initial assessment rolls were
implemented) for Fiscal Year 2013 -14 plus any expenses related to the mailing of first
class notices and prepayment notices in 2013.
Fiscal Year 2013 -14 Fees:
Professional Fees
Annual work (includes Cudjoe Inner implemented in 2o22)
s
29,750
Cudjoe Outer (work for implementation for 2o23)
$
28,000
BQDK Supplemental
s
Excluded Venture Out
3,000
$
2,000
Cudjoe Inner Supplemental
$
:4500
Cudjoe Outer Supplemental
$
2,500
Subtotal
$
54#75
Estimated Mailing Costs
Cudjoe Outer Prepayment Notices $ 5,953
All Supplemental First Class Notices s 66o
All Supplemental Prepayment Notices s 66o
Subtotal
$ 7,273
Grand Total s 62,023
Fiscal Year 2013 -14 Payment Schedule:
Payment Due
Professional Fees January 2013 April 2oi3 July 2013 September 203.3
Annual work $ 7,437.50 $7s437-50 $7#437-50 s 7,437-SO
Cudjoe Outer
BC /DK Supplemental
Excluded Venture Out
4600.00 $4,500-00 $4600.00 S 4600.00
$ 1,500.00 $ 1,500.00
S 500.00 $ 500.00
Cudjoe Inner Supplemental S 750.00 $ 750.00
Cudjoe Outer Supplemental s 750-00 $ 750 00
Subtotal $ 11,938.00 $ 1 5,43 8 - 0 0 $ 11 ,93 8 -00 $ 1 5,438 00
Estimated Mailin0 Costs
Cudjoe Outer Prepayment Notices
All Supplemental First Class Notices
5,953 .00
66o.00
All Supplemental Prepayment Notices $ 66o.00
Subtotal s - $ - $ 6 613.00 $ 66o.00
Grand Total $ 11,938.00 S 2 5,43 8 - 0 0 $ 18,55100 s 16,o98 oo
Fiscal Year 2014 -15 through Fiscal Year 2018 -19 Scope of Services, Fees and Payment
Schedule
1. Monroe County agrees to pay $43,000 each year for completion of the Second
Amendment Task 6 necessary for the annual certification, maintenance, on -line
databases and certification of Stock Island, Big Coppitt, Duck Key, and Cudjoe Regional
Inner Islands Non -Ad Valorem Assessment Rolls (including all supplemental
assessment rolls) for Fiscal Year 2014 -15 through Fiscal Year 2018 -19.
Fiscal Year 2014 -15 through Fiscal Year 2018 -19 Fees and Payment Schedule:
Payment Due Each Year
Professional Fees Total January April July September
Annual work $ 41000.00 $ 10 ,750-00 $ 10 ,750-00 $ 20 #750-00 $ 10,750.00