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2nd Renewal 05/15/2013CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: May 23, 2013 TO: Dent Pierce, Director Public Works Division ATTN: Beth Leto, Assistant Director Public Works Division FROM: Pamela G. Hanc ck C. At the May 15, 2013, Board of County Commissioner's meeting, the Board granted approval and authorized execution of the following: Item C36 Second option to renew with U. S. Water Services Corporation for the operation and maintenance of wastewater treatment plant for the Roth Building, Monroe County. ✓ Item C38 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at the Big Pine Key Library. Item C39 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at the George Dolezal Marathon Library. ✓ Item C40 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at the Islamorada Library. 'Item C41 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at the Key Largo Library. Enclosed is a duplicate original of each of the above - mentioned for your handling. Should you have any questions, please do not hesitate to contact this office. cc: County Attorney Finance File ✓ x'.a -.. i"lnS qN' tai�lF. 1NCRW' �' R'< OfG1iYNA6bRYNA `85bEt'N6:i141R'hA� '.Wit:'sMYNgYSWuf .fie +M�r.25a— ��..tc.*RLi..w" 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 -289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 SECOND RENEWAL AGREEMENT JANITORIAL SERVICES - - BIG PINE KEY LIBRARY MONROE COUNTY, FLORIDA THIS AMENDMENT AND RENEWAL AGREEMENT is entered into this h +" day of Ma , 2013, between MONROE COUNTY (hereinafter "County" or "Owner "), a politick subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and BEST JANITORIAL & SUPPLIES, INC. ( "CONTRACTOR "), a Florida corporation, whose address is 6900 NW 37th Avenue, Miami, Florida 33147. WHEREAS, on May 18, 2011, the parties entered into an agreement to provide janitorial services four (4) days per week for the BIG PINE KEY LIBRARY, Monroe County (hereinafter "Original Agreement "); and WHEREAS, on September 15, 2011, the County extended the number of days the library is open; and WHEREAS, on March 21, 2012, the parties hereto did amend the contract to add one additional day per week of janitorial services at the library, increasing the monthly fee and exercise the first renewal option,; and WHEREAS, the parties have found the Original Agreement as amended, to be mutually beneficial; and WHEREAS, the parties have found the First renewal Agreement to be mutually beneficial; and WHEREAS, in accordance with the terms of the original contract and amendments, the parties wish to exercise the second renewal option, extending the contract term for one additional year and increasing the monthly contract cost for the renewal term by 1.7% CPI -U; NOW THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. Item 3, Payments to Contractor, subparagraph B shall read as follows: B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Contract amount shall be One Thousand Two Hundred Twenty Seven and 68/100 Dollars (1,227.68) per month. 2. Item 4, Term of Agreement, shall read as follows: In accordance with Paragraph 4 of the Original Agreement, the County exercises the option to renew the Original Agreement as amended for the second of the two (2) one -year terms. This agreement shall commence on June 1, 2013 and end on May 31, 2014, unless terminated earlier under paragraph 18 of this Agreement. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI -U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI -U computation at December 31 of the previous year. 3. Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement as amended shall remain in full force and effect. r IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (SEAL) ATT : AMY I EAVILIN, CLERK B Deputy Clerk Witnesses for CONTRACTOR: 64� Signature Date & 147- off -a4./3 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By /'-�OoM dyZi/CffafrFersb i BEST JANITORIAL & SUPPLIES, INC. By 1 a Print Name Address: it/. Telephone Number: '286 r qv1Y - ,-5 — ,9© Date r 3 r.a 0 —c N W u 3 rn N C'7 •• O