2nd Renewal 05/15/2013CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: May 23, 2013
TO: Dent Pierce, Director
Public Works Division
ATTN: Beth Leto, Assistant Director
Public Works Division
FROM: Pamela G. Hanc ck C.
At the May 15, 2013, Board of County Commissioner's meeting, the Board granted approval and
authorized execution of the following:
Item C36 Second option to renew with U. S. Water Services Corporation for the operation and
maintenance of wastewater treatment plant for the Roth Building, Monroe County.
✓ Item C38 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at
the Big Pine Key Library.
Item C39 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at
the George Dolezal Marathon Library.
✓ Item C40 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at
the Islamorada Library.
'Item C41 Second Renewal Agreement with Best Janitorial & Supplies, Inc. for janitorial services at
the Key Largo Library.
Enclosed is a duplicate original of each of the above - mentioned for your handling. Should you
have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File ✓
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500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 -289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
SECOND RENEWAL AGREEMENT
JANITORIAL SERVICES - ISLAMORADA LIBRARY
MONROE COUNTY, FLORIDA
THIS AMENDMENT AND RENEWAL AGREEMENT is made and entered into this
/5'A day of Mt , 2013, between MONROE COUNTY (hereinafter "County" or
"Owner "), a political ubdivision of the State of Florida, whose address is 1100 Simonton Street, Key
West, Florida 33040, and BEST JANITORIAL & SUPPLIES, INC. ( "CONTRACTOR "), a Florida
corporation, whose address is 6900 NW 37th Avenue, Miami, Florida 33147.
WHEREAS, the parties hereto did on May 18, 2011 enter into an agreement to provide
janitorial services four (4) days per week for ISLAMORADA LIBRARY, Monroe County
(hereinafter "Original Agreement "); and
WHEREAS, the Board of County Commissioners did on September 15, 2011 extend the
number of days the library is to be open
WHEREAS, on March 21, 2012, the parties hereto did amend the contract to add one
additional day per week of janitorial services at the library, increasing the monthly fee and exercise
the first renewal option,; and
and
WHEREAS, the parties have found the Original Agreement as amended, to be mutually beneficial;
WHEREAS, the parties have found the First renewal Agreement to be mutually beneficial; and
WHEREAS, in accordance with the terms of the original contract and amendments, the
parties wish to exercise the second renewal option, extending the contract term for one additional
year and increasing the monthly contract cost for the renewal term by 1.7% CPI -U;
NOW THEREFORE, in consideration of the mutual promises and covenants set forth below,
the parties agree as follows:
1. Item 3, Payments to Contractor, subparagraph B shall read as follows:
B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation
acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is
based on generally accepted accounting principles and such laws, rules and regulations
as may govern the Clerk's disbursal of funds. The Contract amount shall be One
Thousand Two Hundred Thirty Two and 92/100 Dollars (1,232.92) per month.
2. Item 4, Term of Agreement, shall read as follows:
In accordance with Paragraph 4 of the Original Agreement, the County exercises
the option to renew the Original Agreement as amended for the second of the two (2)
one -year terms.
This agreement shall commence on June 1, 2013 and end on May 31, 2014, unless
terminated earlier under paragraph 18 of this Agreement.
The Contract amount may be adjusted annually in accordance with the percentage
change in the U.S. Department of Commerce Consumer Price Index (CPI -U) for all
Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be
based upon the CPI -U computation at December 31 of the previous year.
3. Except as set forth above, in all other respects, the terms and conditions set forth in the
Original Agreement as amended shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
first above written.
(SEAL)
ATTEST: AMY HEAVILIN, CLERK
B
Deputy Clerk
Witnesses for CONTRACTOR:
04
Signature
Date
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Signat
Date
BOARD OF COUNTY
COMMISSIONERS
OF MONROE COUNTY, FLORIDA
B J
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Mayor /Chairperson
BEST JANITORIAL & SUPPLIES, INC.
By / C 1 D/A 2
Print Name
Address: 9 0 0 111,W
Telephone Number: "28 � - ,5 -0 0 I f
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