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05/15/2013 Contract - fr , ) 4, A Mk, / t Amy HEAvILIN cpA 0 CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: May 29, 2013 TO: Jerry Barnett, Director Project Management ATTN: Ann Riger FROM: Pamela G. Hanc D.C. At the May 15, 2013, Board of County Commissioner's meeting the Board granted approval and authorized execution of the following: Item C28 Contract with MBI/K2M Architecture Inc. to provide professional services as required to prepare construction drawings to route the sanitary sewer from the Marathon Courthouse, Marathon Sheriff s Sub - station, and the Marathon Library, to U.S. Highway 1 and connect to the City of Marathon's sewer system. This contract is funded by the one -cent infrastructure tax. Enclosed is a copy for your handling. Item C30 Contract with Pedro Falcon Electrical Contractors Inc. for the ADA Compliance Segment #4 project. This ADA Segment is funded by a Community Development Block Grant (CDBG). Enclosed is a duplicate original for your handling. Item C31 Contract with William P. Horn Architect, P.A. for Professional Services for the Design through Construction Administration of a Fitness Trail at Higgs Beach. Funding will be from the one- cent infrastructure tax. Enclosed is a duplicate original for your handling. Should you have any questions, please feel free to contact me. cc: County Attorney Finance File ✓ 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305 -295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 CONTRACT FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECUENGINEER HIGGS BEACH FITNESS TRAIL THIS CONTRACT made as of the 15` day of May, 2013, FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT/ENGINEER (the "Contract" or "Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY COMMISSIOENRS ( "Owner" or "County "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns through the Monroe County Board of County Commissioners (`BOCC "), and WILLIAM P. HORN ARCHITECT, P.A. ( "Architect "), whose address is 915 Eaton Street, Key West, FL 33040, its successors and assigns. WITNESSETH WHEREAS, on the 16 day of December, 2009, the parties entered in a continuing contract for projects in which the estimated construction costs of each individual project under the contract does not exceed Two Million dollars ($2,000,000.00), or for study activity if the fee for professional services for each individual study under the contact does not exceed Two Hundred Thousand Dollars ($200,000.00); and WHEREAS, the Architect completed Phase 1 of a Higgs Beach Master Plan which includes a design of the fitness trail, and completed Phase II by obtaining all County and City approvals for the Master Plan as needed; and WHEREAS, Community organizations including the Friends of Higgs Beach would like to seek sponsors to fund the equipment and cost of installation at the exercise stations along the walking path. The Friends of Higgs Beach Board of Directors determined a primary goal for 2013 to raise funds in sponsorship for the walking path exercise equipment; and WHEREAS, Architect would need to create construction drawings, and provide bidding and construction services; now therefore IN CONSIDERATION of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which hereby acknowledged, the Owner and the Architect agree: �. SCOPE OF SERVICES C) professional Services including design through construction administration for the a 4 Ltew Higgs Beach Fitness Trail. The fitness trail design from the master plan will be modified as required to fit within the existing site conditions. Architect will c I search for equipment and signage options, and produce the construction >— -documents and specifications for bidding and construction. �= L The Scope of Work will consist of the following: Design and Construction Document Phase: • Verify existing conditions • Research equipment and signage options • Modify Fitness Trail based on existing site • Develop construction drawings and specifications for the trail, equipment, signage and possible lighting. Bidding Phase: • Pre -bid meeting and bid review Construction Administration Phase: • Pre - Construction meeting • Shop drawings reviews • Draw request review and approval • Site visits to review construction (limited to three site visits) 2. PAYMENTS Professional services will be a total of Fifteen Thousand Five Hundred Dollars and 00 /100 ($15,500.00) as follows: Design, Construction Documents, & Specifications $12,500.00 Bidding Phase 1,000.00 Construction Administration 2,000.00 Total &U.500.00 Invoicing will be monthly on a percentage of completion basis. 3. SCHEDULE The Architect shall complete the Design and Construction Document Phase within ninety (90) days of commencement. The Bidding; Phase and Construction Administration Phase shall not commence until funding for equipment and installation is procured by Community Organizations including the Friends of Higgs Beach. The County will notify the Architect if and when the funding has been obtained and will give written instruction to proceed with the Bidding and Construction Administration Phase to Architect. 4. The Architect shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the services performed by Architect or other information to which the Architect has had access during the Term of the Continuing Contract without the prior written approval of the County, during the Term of the Continuing Contract and for a period of two years after the termination of the Continuing Contract. 5. Should the County receive a request for documents pursuant to Chapter 119, Florida Statutes, Architect shall cooperate with the County to facilitate the County's compliance with Chapter 119, Florida Statutes. Should the Architect assert any exemptions to the requirements of Chapter 119 and related statutes, the burden of establishing such exemption, by way of injunctive or other relief as provided by law, shall be upon the Architect. Failure by the Architect to cooperate with the County in connection with a Public Records request shall be grounds for immediate unilateral cancellation of the Continuing Contract by the County. 6. All of the terms and conditions of the Continuing Contract dated December 16, 2009, shall apply to this contract as if written herein in their entirety. If the terms of this contract differ with the terms of the contract dated December 16, 2009, the terms of this contract shall take precedence. IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) Attest: AMY HEAVILIN, Clerk By: eputy Clerk Witnesses Witness 1: Print Name Date: 5 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA �� •die. mot/ By: Mayor /Chairman Architect/Engineer: ARCHITECT/ENEER � � William P. Ho rchitect. P.A. I MfOR RV FROM By: Print Name Title: murvrsut WUNIFY ATTORNEY A PPROVED AS TO FO " �� ,,ez NATILEENE W. CASSEL STATE OF FLO A ASSISTANT COUNTY ATTORNEY Date COUNTY OF C On this day of Aqv 13, before me, the undersigned notary public, personally appeared KAI known to me to be the person whose name is subscribed above, or who produced as identification, and acknowledged that he /she is the person who executed the above Contract with Monroe County for Architect/Engineering services for the Higgs Beach Fitness Trail, for the purposes therein contained. 'um upoN RU01aN 40n9n11 popupg �,.�sio "o ►t18tZ 33 # u0in"U 3 21hft 19 9 1 2 19 - 31Wd AMON 3 cfr' U301N 'W NNV " ""'' Key West, Florida April 3, 2013 To: Monroe County Board of County Commissioners Fr: Friends of Higgs Beach, Inc . Friends of Higgs Beach Board of Directors has within its mission to spearhead fundraising efforts for the revitalization of the beach park. We fully endorse and ask for you to favorably support funds towards the design of the athletic trail at Higgs Beach Park. The Friends of Higgs Beach Board of Directors has determined that a primary goal for year 2013 is to raise funds in sponsorship for the walking path exercise equipment as example of our private /public partnership. Respectfully, 6a_ ael Behmke Chair, Friends of Higgs Beach fi� Y f $. R + Y 4 - %F q 2 � � .. -fit` � •)' 5 0 ,, z pulic workshops, the Design Team listened to many participants y, t iTM sthe'status of the existing children's playground. The primary concern was tha safety of chilcirPn_ the R R. Located on the northern boundary of the park is a Par Fitness Course. The course is comprised of solitary stations located at intervals along a path. The core concepts of par fitness courses are for the equipment to blend into the outdoor environment and to keep it simple. Par course exercise equipment includes strength training, plyometric and stretching stations. The course has been located intentionally away from the beach area in order to encourage use by all shapes and sizes of people. HIGGS BEACH PARK — MASTER PLAN 1 PAR FITNESS COURSE » : \z.' . \ } - =i » \z.' CITY OF KEY WE FLORIDA Business Tax Receipt This Document is a business tax receipt Holder must meet all City zoning and use provisions. P.O. Box 1409, Key West, Florida 33040 (305) 809 -3955 Business Name HORN, WILLIAM Ct1Nbr:0003377 Location Addr 915 EATON.ST Lic NBR /Class 13- 00006982 SERVICE - PROFESSIONAL Issue Date: September 07, 2012 Expiration Dat e:September 30, 2013 License Fee $309.75 Add. Charges $0.00 Penalty $0.00 Total $309.75 Comments: ARCHITECT This HORN, WILLIAM 915 EATON ST KEY WEST FL 33040 t must be prominently displayed. HORN, WILLIAM P ; vrre: ui: Drawer: I l)it: §4i1jr :c�} 1 { ? i7¢: l07424 :;r; §a • §: .5. Q09.75 Waa; date: - 3/10/12 Tice: 10:59:34 I' I: Lo li m 0 O Ln O N r-I N 0 �+ w z 0 0 Ln O N H z cn cq • H H d 3� U O o U w H bdEn to W rn CH WU2 W'A 1 I� aQ I zo OH OH U1W Q wH I < I y VIIW Cll , Q J G a`� O • W uj LL U. uj N C3 f LL. H f U. g w W top � f .s n ` sr Q ~ zx� Ki` «k S6s�.. • 0 Mpg • a +j�1 sS W ► �� - FH gx'�- rr^^ • �r4 W Ln 4.3 Ln • P40 m U o A ro p Ha ri I a ov 1 P40 ; z . Pa I • a .. � U Qw �� ! r4o: a � ao A IM � `�°iui U x U oo I ! H H • H H U H W �+ Q N a ow PoN +�W UO (� N W4 0A-rl � W3 �� 1 Q7 Ri.Q 4.) 0r�-IM CFA - o 'd N x a% W a E-1 0 I u •ri (1) m- x 0 C) �z0w _� > 41 Q 0 z� i .. �. N j-i H O of w z vY I' I: Lo li m 0 O Ln O N r-I N �+ z 0 ?+ z cn • H �� I o ChH W rn 1 I� aQ I OH I < I VIIW Cll „ z jR � ggBrA Q J <' ml • W R y+ uj N O 4 U. • U . Ki` «k S6s�.. • 0 Mpg ' t" sS W 'ME- t t r f ti Q P40 ; z . . r4o: a � ao IM H w O c4' x U ! H H w'0E-4113 W �+ a ow j PQ U a E-1 0 I u •ri (1) m- x _� > 41 0 z� .. �. N j-i H O of w z vY N' N H oa14 a p N (�� ()0 r4 Hr4 w O Hea3 H0 CD o cv x a� x •ri C.) A aJ as a OLO >q x I I Co Q N x C) ri C H z -0 W Q 2012 / 2013 MONROE COUNTY BUSINESS TAX RECEIPT EXPIRES SEPTEMBER 30, 2013 Business Name: WILLIAM P HORN ARCHITECT RECEIPT# 46110 -61429 Owner Name: WILLIAM P HORN Business Location: 915 EATON ST Mailing Address: 915 EATON ST KEY WEST, FL 33040 KEY WEST, FL 33040 Business Phone: 305- 296 -8302 Business Type: PROFESSIONALS (PROFESSIONAL. ARCHITECT) Rooms Seats Employees Machines Stalls STATE LICENSE: AR 0013537 NumhPr of Marhinac- For Vending Business Only Tax Amount Transfer Fee Sub -Total Penalty v ti!lVlt ttj 1 ypc. Prior Years Collection Cost Total Paid 30.00 0.00_ _ 30.00 0.00 O.QO O.OQ 30.00 Paid 118 - 11- 00004010 09/06/2012 30.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND /OR MUNICIPALITY PLANNING AND ZONING REQUIREMENTS Client#. 8905 CURRSOW3 ACORD. CERTIFICATE OF LIABILITY INSURANCE F O O Z THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(3 }, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IM RTANT. If the certificate holder Is an - ADDITIONAL INSURED, the pollcy(las) must be endorsed. If SUBROOATION IS WAIVIED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsementfsL SunCoast Insurance, div of USI "" P.O. Box 22668 813 269.5200 arc Ne 813 Tampa, FL 33622 -2668 NMI 813 289 -5200 cuffrommiDe: INSURED INSURER(S) AFFORDING COVERAGE INSURER A. MSA In Company Currie Sowards Agulia Architects inc INSURER a: Travelers Casualty B Surety Co Del ray Beach, FL 33444 NE let Avenue INatlraeRC; XI. Specialty Insurance Company Del COVERAGES CERTIFICATE NUMBER: REVISIO NUMBER: I rns I, I v % r-n I IrT THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSIR SIR TYPE OF INSURANCE POLICY NUMBER LIMITS A GENERAL LWKnY BPG98835 811712012 08!171201 EAcHoccuRRENCE $100 X COMMERCIAL GENERAL LIABILITY PREMISES $SOO 000 c r�nce CLAIMS -MADE OCCUR I ^I MEDE(P An one person) $5 000 PERSONAL aAOVINJURY $1 GENERAL AGGREGATE ,2 000 000 GENL AGGREGATE LIMIT APPLIES PEP mws- COL1P/OPAGG s2,000,000 PRO­ POLICY jpCT LOC $ A AUrOMOBILE us koluTY BPG98835 8117/2012 08117/201 COMBINED SINGLE LIMB ANY AUTO (Es accident) 1000 000 BODILY INJURY (Perpereon) $ ALL OWNED AUTOS • BODILY INJURY (Per ac klwt) $ SCHEDULED AUTOS Ap C M PROPERTY DAMAGE $ X HIRED AUTOS �Y D �` (Peraccident) $ X NON- OWNEDAUTOS /� ++� $ UMBRELLA LIAR OCCU R EACH OCCURRENCE $ AGGREGATE s EXCESS LIAB CLAIMS-MADE DEDUCTIBLE $ $ RETENTION B WO RKERS COMPENSATION AND EMPLOYERS• LIABILITY X U65438Y349 0110112012 01101/201 X wC STATU- OTH- YIN ANY PROPRETORIPARTNER)El(EC OFFICERIMBIBEREXCLUDED? UT� N/A E.L. EACH ACCIDENT $1,000 E.L. DISEASE - EA E MPLOYEE $1. 000.000 Imo daw b � . describ e under E.L. DISEASE - POLICY LIMIT $ 1.000, 000 DEZS CRIPTION O DESF OPERATIONS below C Professional DPS9702761 08124/2012 0812412011 $1,000,000 per claim Liabtlt $1,000,000 anni a gar. DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attsch ACORD 101, Additional Remarks Schedule, ff mom space Is required) Professional Liability coverage is written on a claims -made and reported basis. Monroe County is an additional Insured with respect to General Liability and Auto Liability. CERTIFICATE HOLDER CANCELLATION Monroe County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1100 Simonton St THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Room 2 -216 Key West, FL 33040 AUTHORIZED REPRESENTATFIE pC9jr 'f 06-01.. AO.r---. 01988.2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) 1 of 1 The ACORD name and logo are registered marks of ACORD #S402861/M402843 KEB CERTIFICATE OF LIABILITY INSURANCE DAT01102113 Y) 01102t THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFECATEE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES SKOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUARER(Sj AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT N the "010cats holder Is alt ADDITIONAL INSURED. the pollcy(lee) must be endorse!. N SLEROOATION iS WAIVED, mAjact to the term, and con II - of the policy, certain Poilclse may regtdre an ondoreematt A Statement an this owdlicals does not confer righfa to the cord kilt holder in Ilau of such endo ^tDwj 305- 2844877 VAL The Fullers, trio 306-2924641 � 1432 Kennedy Drive Key West. FL 33040 am Norman Fuller HORNW -1 e esuRao YYllilam P Horn Architect PA elsureR A : Florida Retail Federation Bill Horn 915 Eaton St oft"M Key West, FL 33040 enWRaROI D• elwRSR a COVERAGE C ERTIFICATE NURIIBER: REVORON NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAND ABOVE FOR THE POLICY PERIOD INDICATED NOTWITNMTANDING ANY REQuNw ENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES: LIMITS SHOWN MAY HAVE OEM REDUCED BY PAID CLAIM. TYPEOPISSURAWS Policy NUMBER uwrs GENERAL LWOUTY EAM OCCURRENCE f OOMWER OLGENtsMLIMLLRY Ee9 1AAM L C -wm F OCCUR MED EV Vww one pman i PERSONAL 8 ADV INJURY e OENRRAL AGGREGATE s OWL AGGREGATE LUrAPPLFAPER: PRODtlCTe- COMPIOPAGO i POLICY I P Loa i AUTOMOBILELWSILITY ANY AUTO ALLOYYNEOAUTOS SCHEDULEDAUTOS HIRED AUTOS NED SINGLE Low i BODILY SLRIRY(PwpKson) $ BODILY KKMY (Perattcld" S PROPERTYOAVAGE "ea,dent) i i NOR-0NMED AUT08 i UMBRELLA tJAB OCCUR EACH OCCLWRBNOE i AGGREGATE e E1B:EiiLWa CLAVASAIADE DEDUCTBLE i Pzmwrlow S A iNORKMRBCOMPHtfATtON AM SUPLUnM LUMMM YIN ANYPROPRIETORIPAR NEROSOUTIUE r-- OFF ZMA MEEREKCLUOED? (Lrenda"IANuuHddttxx H �A& �OFOPERATIONShMew NIA 2040146 01101/13 01MI1114 YYCETATW X CLEACHACCIDENT S 1,000,0 E.LOISEABE- EAEMPLOVE i 1.01,0 E.LOISFASE- 1 1B�00 DESCRIPTION OF oPERATiONe / LOCATtORSt VEHICLES g1Map ACORO tit. AddltlaeW Relant.a 8ebodute, Hn,e,e epee Is Negated) CER TIFICATE CANCELLATION MONRCON SHOULD ANY OF THE ABOVE DESCRMED POLICIES BE CANCELLED BEFORE Monroe County Board of County ty Commlasioners THE 9MRAT10N DATE THEREOF, NOTICE YyILL BE DELIVERE IN ACCORDANCE THE POLICYPROVISEONS. 1100 Slmonton Street Key West, FL 33040 AUTHORIM PP Norman Fulle 01 Or CORD CORPORATION. All rights reserved. ACORD 25 (2005!09) The ACORD name and logo are registered marks f A RD WILLIAM P. HORN ARCHITECT, P.A. License No. AA 0003040 915 EATON STREET, KEY WEST, FLORIDA 33040 PHONE: ±05 -296 -8302 FAx:305- 296 -1033 Date: 4/18/13 To: Jerry Barnett, Director Project Management Dept. Monroe County 1100 Simonton Street Key West, Florida 33040 Re: Architectural Fee Estimate Higgs Beach Fitness Trail Key West, Florida Dear Mr. Barnett, This letter is to propose cost estimates for the architectural & engineering services needed for the new Higgs Beach Fitness Trail located at Higgs Beach, Key West, Florida. The project consists mainly of using the fitness trial design from the master plan and redesigning it as required to fit within the existing site conditions, equipment and signage research and selections and producing the construction documents and specifications for bidding and construction. Our scope of work will consist of the following: Design and Construction Document Phase: Verify existing conditions. Research equipment and signage options. Redesign Fitness Trail based on existing site. Develop construction drawings and specifications for the trail, equipment, signage and possible lighting. Bidding Phase: Pre -bid meeting and bid review Construction Administration Phase: Pre construction meeting Shop drawing reviews Draw request review and approval Site visits to review construction (limited to three site visits) The cost estimates for our work is as follows:. Design, Construction Documents & Specifications Fee = $12,500.00 Bidding Phase Fee= $1,000.00 Construction Administration Fee= $2,000.00 Total Fee- $15,500.00 Please call if you have any questions. We are looking forward to working with you on tips project. Si P. HORN ARCHITECT, P.A. William P. Horn, Principal