06/19/2013 Task OrderAMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
TO. Christine Hurley, Director
Growth Management Division
ATTN.• Mayra Tezanos
Executive Assistants
FROM. • Pamela G. Hanc4. C.
At the June 19, 2013, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following:
Item G4 Contract with Coffin Marine Services, Inc. to provide derelict vessel, floating structures
and marine debris removal and disposal services.
Item G5 Contract with Upper Keys Marine Construction, Inc. to provide derelict vessel, floating
structure and marine debris removal and disposal services.
Item G6 Contract with Blue Water Marine Services, Inc. to provide derelict vessel, floating
structure and marine debris removal and disposal services.
✓Item GI I Task Order in the amount of $15,983.76 for URS Corporation Southern to conduct a
school zone analysis on US 1 adjacent to the Big Pine Academy. This task is funded at 87.5%
($13,985.79) by the FDOT through JPA AQN -53. A 12.5% ($1,997.97) county match is required.
FDOT has received this task order.
Enclosed is a duplicate original of each of the above - mentioned for your handling. Should you
have any questions, please feel free to contact our office.
cc: County Attorney
Finan e
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
DATE: July 1, 2013
0i �L%l
SCOPE OF SERVICES FOR
School Crossing Study - Big Pine Academy
URS Corporation Southern proposes to provide the services identified below for the task
entitled "Big Pine Academy - US 1 School Crossing Study ", pursuant to its Professional Service
Agreement with Monroe County for 'Transportation Planning', dated March 16, 2011.
PURPOSE
The purpose of this document is to describe the scope of work and the responsibilities of the
CONSULTANT and the COUNTY in connection with the development of a school crossing
study across US 1, at or near the Big Pine Academy in Big Pine Key. The CONSULTANT will
perform the necessary planning and engineering services required to prepare the study.
Specifically, the CONSULTANT will use the Florida Department of Transportation (FDOT)
criteria and standards to be used in establishing school zones and school crossings on the
State Highway System roadways that surround schools, both public and private as defined
under Topic No. 750 - 010 -027 -h Establishing School Zones and School Crossings.
The final product of this task will be a Study Report. If a school crossing is justified, the report
will identify specific justifications for recommending the school crossing, type of crossing,
and an appropriate location across US 1 near the Big Pine Academy. Concept sketch (s) of
proposed school crossing will accompany the report. If a crossing is not recommended,
reasons should be clearly stated in the report. The report will also document the probable
cost. It will be the CONSULTANT'S responsibility to utilize the standard engineering judgment,
practices and principles possible during the prosecution of the work commissioned under
this task.
The CONSULTANT will demonstrate good project management practices while working on
this task. These include communication with the COUNTY and others as necessary;
management of time and resources, and documentation. The CONSULTANT should make
every effort to make use of all past studies and information gathered, and not repeat tasks
that have been completed through other studies.
The COUNTY will provide contract administration, management services, and technical
reviews of all work associated with the development of this Study and the concept plans.
The COUNTY will provide job specific information and /or functions as outlined in this
agreement.
1. BACKGROUND RESEARCH
The CONSULTANT will investigate and compile existing relevant data, studies and roadway
plans, including as -built plans. The existing studies include planning, and engineering
documentation which is readily attainable.
2. COLLECT NEW DATA
Two types of new data will be collected to perform this study:
i. Field Data - Field observations and roadway geometric data will be collected
along US 1 near Big Pine Academy to perform the engineering analysis.
URS Corporation Southern
The Congress Centre
7800 Congress Avenue, Suite 200
Boca Raton, F133487 -1350
Tel: 561.994.6500
Fax: 561.994.6524
URS School Crossing Study — Big Pine Academy
April 16, 2013
Page 2 Of 4
Traffic Data - Directional vehicle speeds, traffic volumes, and vehicle gaps data
will be collected, as a minimum for a period of 24 hrs. along US 1 near the Big Pine
Academy. Pedestrian movement across US 1 near Big Pine Academy will be
recorded, including the number of pedestrians during the beginning and the
ending of the school times.
3. PERFORM TRAFFIC OPERATIONAL ANALYSIS
The Synchro traffic operational analysis tool will be utilized to perform the analysis. The field
observations, geometric data, and traffic data collected in tasks 1 and 2 will be utilized for
the analysis.
4. PERFORM TRAFFIC SAFETY ANALYSIS
The CONSULTANT will gather most recent 3 years of crash data from FDOT for the study
segment of US 1. The crash data will be used to prepare collision diagrams and perform the
safety analysis to identify and support potential school crossing.
5. IDENTIFY AND DEVELOP RECOMMENDATIONS
The CONSULTANT will develop justification for potential school crossing across US 1 near Big
Pine Academy. Upon justifying the school crossing, the CONSULTANT will identify and
evaluate potential locations for school crossing.
6. DEVELOP CONCEPT SKETCHES
The CONSULTANT will develop concept sketch(s) for the proposed school crossing. The
sketches will be at a 1 " =20' scale and is not intended to be design plans. The concept
sketches will include approximate right of way and above ground utility information. The
below ground utilities will have to be addressed during the design phase.
7. DOCUMENTATION
The CONSULTANT will document the findings in a report. The report will be submitted to the
COUNTY, initially in a DRAFT format to solicit input prior to submitting the FINAL report.
Deliverables:
Two (2) deliverables are anticipated to accomplish this project. They are:
1. DRAFT Report.
2. FINAL Report.
Each submittal to the COUNTY will include ten (10) sets of 11 "x17" plans and /or 8
written documents for review and circulation. The final submittal will include six signed and
sealed reports, along with six copies of calculations report, if any, signed and sealed.
Project Schedule:
Within ninety (90) calendar days after the Notice -To- Proceed, the CONSULTANT will submit
the DRAFT report to the COUNTY. Within fourteen (14) calendar days upon receiving
comments on the initial submittal, the CONSULTANT shall submit the FINAL report
Quality Control:
The CONSULTANT will be responsible for the professional quality, technical accuracy and
coordination of all submittals and other services furnished by the CONSULTANT under this task
in accordance with the standard of care in the industry and based on the circumstances of
the work.
School Crossing Study – Big Pine Academy
April 16, 2013
Page 3 of 4
The CONSULTANT may rely upon and use in the performance of its services information
supplied to it by the County or its consultants or agents without independent verification and
CONSULTANT will not be responsible for defects in its services attributable to its reliance upon
or use of such information.
Any cost opinions or estimates provided by CONSULTANT will be on a basis of experience
and judgment, but since CONSULTANT has no control over market conditions or bidding
procedures, CONSULTANT cannot and does not warrant that bids, ultimate construction
cost, or project economics will not vary from such opinions or estimates. Neither the
Agreement nor the services provided hereunder will constitute or provide for, and
CONSULTANT shall not be considered to have rendered, any legal or financial opinion(s)
regarding the feasibility of this project or any other project matter.
Compensation for Services
The Consultant shall be paid a lump -sum amount of $15,983.76 forsatisfactory performance
of work as stated in this scope of services. The staff -hour estimates and the fee are attached.
Invoices will be submitted monthly, reflecting the compensation for proportional completion
of the task.
Acceptance and approval of this Work Order by both parties by signatories below
constitute authorization for the Consultant to proceed.
ACCEPTED AND APPROVED ACCEPTED AND #PPROVED
Monroe County URS C "po d o Southern
A nr.� : Z �14,94. V /
(Signature) (Signs re)
George R. Neugent, Mayor
(Name 8 Title) (Name & Title)
June 19, 2013 3
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MONROE COUNTY ATTORNEY
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School Crossing Study — Big Pine Academy
April 16, 2013
Part, 4 of 4
Study Tasks and Staff Hours Estimate
School Crossing Study • Big Pine Academy
TASK
Project Mngr. Senior Eng.
Eng.
Tech. Clerical
TT.7.ours
Budget by
TASK —1: BACKGROUND RESEARCH
Task
1. Collect relevant available data 8 Coordination.
1
4
4
1
10
$1.416.76
SUBTOTAL
1
4
4
0 1
10
$1,416.76
TASK —2: COLLECT NEW DATA
1. Fleld Observation for Traffic
4
4
8
$1.111,20
2. Collect Traffic Data
2
20 20
42
$4.311.22
SUBTOTAL
0 6
20 24 0
50
$5,422.42
TASK — 3: PERFORM TRAFFIC OPERATIONAL ANALYSIS
1. Perform operational analysis
4
4
8
$1.143,44
SUBTOTAL
0
4
4 0 0
8
$1,143.44
TASK —4: PERFORM TRAFFIC SAFETY ANALYSIS
1. Prepare Collision Diagrams and Crash Tables
2
8
10
$1.123.14
2. Perform Crash Analysis
4
4
$732.84
SUBTOTAL
0
8
0 8 0
14
$1,855.98
TASK —5: IDENTIFY AND DEVELOP RECOMMENDATIONS
1. Crossing justification and potent Iocatlon
4
4
$410.60
TAL
0
0
1 4
1 0 0
4
$410.60
TASK -6: DEVELOP CONCEPT SKETCHES
1. Develop concept plans and Desi n A roach 5
2
2
4
8
$950.08
0
2
2
4
1 0
8 $950.08
TASK -7: DOCUMENTATION
1. Deve lop DRAFT Report
2. Develop FINAL Report
2
4
8
4
18
22
$2.370.36
$2,414.12
3
2
8
2
7
SUBTOTAL
5
6
16
6
7
40 $4,784.48
TOTAL STAFF HOURS
6
28
50
42
8
134 134
Contract Hourly Rates
$218.98 $183.21 8102.65 $94.59 $54.34
TOTAL BUDGET
$1,313.88 $5,129.88 $5,132.50 $3,972.78 1 $434.72
$15,983.76
515,983.76