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Item K1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 19, 2013 Division: Monroe County Sheriff's Office Bulk Item: Yes X No Department: Grants Staff Contact Person/Phone #: Tamara Snider / 292-7092 AGENDA ITEM WORDING: Approval of Second Amendment to the Memorandum of Understanding dated April 18, 2012, regarding FY 2010 Urban Area Security Initiative ("UASI") funds, to grant the Monroe County Sheriffs Office an additional $394,000.00, and also to reinstate and extend the MOU to June 30, 2013. The additional UASI Grant amount of $394,000.00 will be used to purchase law enforcement equipment, as well as other equipment approved by the granting agency. ITEM BACKGROUND: Transaction will be reported on FY2013 financials for both the Sheriff and the BOCC PREVIOUS RELEVANT BOCC ACTION: On January 4, 2012 the BOCC entered into a Memorandum of Agreement with the City of Miami in order to receive funds from the Urban Area Security Initiative (UASI) Grant Program for FY 2010. The BOCC met on February 15, 2012 and approved the grant document. On April 18, 2012 the BOCC entered into a MOU with Sheriff's Office and for the transfer of one half of the grant funds, or $156,720.49. On February 20, 2013 the BOCC approved the First Amendment to the MOU, to grant the remaining funds in the grant to the Sheriff. CONTRACT/AGREEMENT CHANGES: Adds $394,000.00 to total grant amount; reinstates and extends the 2010 UASI grant agreement to June 30, 2013. STAFF RECOMMENDATIONS: Approval TOTAL COST: $707,440.99 BUDGETED: Yes X No _ (additional $394,000.00 in this amendment) COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2010 UASI REVENUE PRODUCING: Yes _ No X�AMOUNT PER MONTH Year APPROVED BY: County Atty O1VIB/Purchasing Risk Managemenfi _ DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe County Sheriff Effective Date: 10/01/2010 Expiration Date: 06/30/2013 Contract Purpose/Description: Second Amendment to the Memorandum of Understanding dated April 18, 2012, regarding FY 2010 Urban Area Security Initiative ("UASI") funds, to grant the Monroe County Sheriff's Office an additional $394,000.00, and to reinstate and extend the MOU to June 30, 2013. The additional funds will be used to purchase law enforcement equipment, as well as other equipment approved by the granting agency. Contract Manager: Tamara Snider 6065 Monroe County Sheriff's Office (Name) (Ext.) (Department) for BOCC meeting on: June 19, 2013 Agenda Deadline: June 4, 2013 CONTRACT COSTS Total Dollar Value of Contract: $707,440.99 Current Year Portion: $707,440.99 (additional amount for this amendment: $394,000.00) Budgeted? Yes X No Account Codes: 125- - - _XXXXXX Grant: $707,440.99 County Match: $0.00 ADDITIONAL COSTS Estimated Ongoing Costs: $0.00 For: Staff support -filing reports, oversight (Not included in dollar value above) (e_Q_ Ma;ntenancP „t;lit;Pc ;anrtnrial calariaa At, CONTRACT REVIEW Changes Date Out D to In Needed v ewer Division Director 61W Yes❑ Risk Management �)�YesE]NoEa//P.F��e 0.M.B./Purchasing Ah013 Yes[] No[Er fle"4" (r 2a(3 County Attorney Yes[:] No© �p d0 / 3 Comments: vivin rvrm lWvlsea Y/ 11/YJ NVIX IFL SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND MONROE COUNTY SHERIFF'S OFFICE (FY 2010 UASI GRANT) THIS SECOND AMENDMENT ("Second Amendment") TO THE MEMORANDUM OF UNDERSTANDING dated April 18, 2012 ("MOU") by and between Monroe County Board of County Commissioners (hereinafter, "COUNTY") and Monroe County Sheriff's Office (hereinafter, "SHERIFF") regarding the FY 2010 Urban Area Security Initiative ("UASI") grant is made and entered into this - day of , 2013. WITNESSETH WHEREAS, on January 4, 2012 the COUNTY entered into an agreement with the City of Miami, by which the City of Miami sub -granted the sum of three hundred thirteen thousand four hundred forty dollars and ninety-nine cents ($313,440.99), of which one hundred fifty-six thousand seven hundred twenty dollar and 49 cents ($156,720.49) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, with the balance to be used by the COUNTY for similar items; and WHEREAS, on April 18, 2012 the COUNTY entered into a MOU in order to grant use of $156,720.49 from FY 2010 UASI funds to the SHERIFF pursuant to the terms of the agreement between the County and the City of Miami; and WHEREAS, on February 20, 2013, the BOCC approved the First Amendment to the MOU, in order to grant the Monroe County Sheriff's Office the right to use the balance of funds in the grant, an additional one hundred fifty-six thousand seven hundred twenty dollar and fifty cents ($156,720.50) in order to purchase emergency management radio equipment, as well as other equipment approved by the granting agency; and WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami that an additional Three hundred ninety-four thousand dollars ($394,000.00) in 2010 UASI grant funding was made available for disbursement to the COUNTY, and the COUNTY wishes to disburse the additional funds to the SHERIFF and the SHERIFF wishes to accept the grant award, and will use the funding to purchase law enforcement equipment. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows: 1. TERM — The original term of this Agreement was from October 1, 2010, through April 30, 2013. The MOU is reinstated and the term of the MOU extended to June 30, 2013, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. All purchases under the MOU must be completed by the SHERIFF and requests for reimbursement submitted by the SHERIFF to the COUNTY by that date. 2. Paragraph 4 of the MOU is amended to read as follows: 4. FUNDS - The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of $707,440.99. The total sum represents federal grant support in the amount of $707,440.99 and matching funds in the amount of $0.00. All funds shall be expended in accordance with the grant agreement. Monroe County Sheriffs Office - Second Amendment to MOU UASI FY 2010 — Radio/SWAT EQUIPMENT Page 1 of 2 3. All other terms and conditions of the MOU between the parties dated April 18, 2012 as amended on February 20, 2013 remain in full force and effect. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) ATTEST: AMY L. HEAVILIN, Clerk By: Deputy Clerk Witness BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Chairman MONROE COUNTY SHERIFF'S OFFICE MONROE COU ®ATE: IERIFF'S OFFICE TO FORM: J. MCCU MONK E COUNTY ATTORNEY APFROVFAD AS T XT YNTHIA L. RALL ASSIS NT COU(`jTY ATTORNEY Date it I ;L C? Monroe County Sheriffs Office — Second Amendment to MOU UASI FY 2010 — Radio/SWAT EQUIPMENT Page 2 of 2