1st Amendment 06/19/2013AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE. June 26, 2013
TO: Sheryl Graham, Director
Social Services
FROM. • Pamela G. Han oc D. C.
At the June 19, 2013, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following:
Item C6 Community Care for the Elderly (CCE) Contract #KC 1371 between the Alliance for
Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home
Services) for the contract period of 7/1/13 to 6/30/14.
Item C7 Home Care for the Elderly (HCE) Contract WE 1372 between the Alliance for Aging,
Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services)
for the contract period of 7/1/13 to 6/30/14.
Item C8 Alzheimers' Disease Initiative (ADI) Contract #KZ 1397 between the Alliance for Aging,
Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services)
for the contract period of 7/1/13 to 6/30/14.
Item C9 Amendment #0001 to Florida Department of Children and Families Standard Grant
Agreement #KPZ06, Emergency Solutions Grant formerly known as: 2011 ESG/Prevention Grant
Solicitation #LPZ06 between Monroe County Board of County Commissioners (Community
Services/Social Services) and the State of Florida, Department of Children and Families to increase
funding by $11,608.00.
Enclosed are five duplicate originals of each of the above -mentioned, executed on behalf of
Monroe County, for your handling. Please be sure to return two fully executed originals of each for the
Clerk's record and the Finance Department. Should you have any questions, please feel free to contact
my office.
cc: County Attorney w/o documents
Finance
File /
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-36634
3117Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
� ONGINAL
Grant Agreement #KPZ06 Amendment #0001
Date: 06/01/2013
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "Department" and Monroe County, hereinafter referred to
as the "Recipient," amends Grant Agreement KPZ06.
1. Page 4, Standard Grant Agreement, Section II, paragraph A. (1), is hereby amended to
read:
(1) The Department shall provide financial assistance to the Recipient in an amount not
to exceed $111,608.00, in accordance with the deliverables indicated in the Recipient's Project
Summary, Attachment I. The State of Florida's obligation to pay this amount is contingent
upon an annual appropriation by the Legislature and the availability of funds. The Department
shall reimburse the Recipient on the basis of monthly requests for payment submitted to the grant
manager using Attachment V, Request for Reimbursement. The Recipient shall provide
records to the Department evidencing that all funds provided by this agreement have been used
for the purposes, and in the amounts, described in the Recipient's proposed budget. The
Recipient shall vary from the Budget, Attachment VI, only with the prior written consent of the
Department which must be obtained in each separate instance. Upon change of representatives
(names, addresses, telephone numbers and e-mail addresses) by either party, notice shall be
provided in writing to the other party and the notification attached to the originals of this
agreement. The Recipient shall promptly return to the Department any overpayments due to
unearned funds, disallowed or ineligible expenditures, or accounting or record keeping errors.
The Recipient shall return such excess funds immediately upon discovery by it or its employees
or upon receiving written notice from the Department.
2. Page 6, Attachment I, Project Summary, is deleted in its entirety and Revised Page 6,
Revised Attachment I, Project Summary, dated 6/01/2013, is inserted in lieu thereof and
attached hereto.
3. Page 45, Attachment V, Request for Reimbursement, is hereby deleted in its entirety
and Revised Page 45, Revised Attachment V, Request for Reimbursement, dated
6/01/2013, is inserted in lieu thereof and attached hereto.
4. Page 46, Attachment VI, Budget, is hereby deleted in its entirety and Revised Page 46,
Revised Attachment VI, Budget Form, dated 6/1/2013, is inserted in lieu thereof and
attached hereto.
Grant Agreement #KPZ06
Amendment #0001
Date: 06/01/2013
This amendment shall begin on June 1. 2013, or the date on which the amendment has been
signed by both parties, whichever is later. All provisions in the grant agreement and any
attachments thereto in conflict with this amendment shall be and are hereby changed to conform
with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the grant agreement.
This amendment and all its attachments are hereby made a part of the grant agreement.
IN WITNESS THEREOF, the parties hereto have caused this five (5) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER:
MONROE COUNTY.
STATE OF FLORIDA
DEPARTMENT OF
CHILDREN AND FAMILIES
SIGNED SIGNED
BY: _ �'' � z- BY:
NAME: George R. Neugent NAME: Esther Jacobo
TITLE: Mayor
TITLE:
Regional Managing Lector ° -2
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DATE , 9 2a 13 DATE:
FEDERAa NUMBER: 59- 6000749
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PROVED AS TO FORM
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Counsel I tDati
(SEAL)
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MAY 242013
Revised Attachment I
Project Summary
Grant #
KPZ06
Provider
Monroe County (Social Services)
1100 Simonton Street
Key West, Florida 33040
Grant Period
December 1, 2012 —June 30, 2014
Project Activities
• Assist with past due rental and / or utility assistance
• Assist with short-term rental and /or utility assistance
• Assist with other relocation costs such as security deposits
• Case management and overall administrative oversight of the project, including
support of the Homeless Management Information System (HMIS)
Project Outcome
47 households will be served
Project Performance
• Reduce the number of households with children, both sheltered and
Measures
unsheltered, in the Continuum of Care
• 50% of households served will remain in permanent housing six months after
the last assistance has been provided
Project Budget
Rapid Re- Housing
Rental Assistance $ 1,000
Financial Assistance Costs $ 3,000
Services Costs $ -
Homeless Prevention
Rental Assistance $ 91,258
Financial Assistance Costs $ 6,750
Services Costs $ 5,600
HMIS $ 1,500
Administrative Costs $ 2,500
Total Budget $111,608
Project Match
100% / $111,608 — can be cash or in -kind services, reported quarterly
Project Reporting
• Monthly Activity Report to be submitted to contract manager with each invoice
• Quarterly Status Report due to contract manager and Office on Homelessness
by the 15 day following the end of the quarter
06/01/2013
Revised
06
REQUEST FOR REIMBURSEMENT REVISED ATTACHMENT V
Agency: MONROE COUNTY
500 Whitehead Street
Key West, FL 33040
Grant Period: 12/0112012 - 6/3012014
Reimbursement Period:
DESCRIPTION CONTRACT CURRENT YTD CONTRACT
FUNDING EXPENDITURES EXPENDITURES BALANCE
RAPID RE- HOUSING
Rental Assistance
$
1,000.00
$
1,000.00
Financial Assistance Costs
$
3,000.00
$
3,000.00
Services Costs
$
-
$
-
HOMELESS PREVENTION
Rental Assistance
$
91,258.00
$
91,258.00
Financial Assistance Costs
$
6,750.00
$
6,750.00
Services Costs
$
5,600.00
$
5,600.00
HMIS
$
1,500.00
$
1,500.00
ADMINISTRATIVE COSTS
$
2,500.00
$
2,500.00
TOTAL $ 111,608.00 $ 111,608.00
By signing below, I certify this to be true and correct as reflected in our books and records.
Prepared by:
Approved by:
6!112013
Revised 45
Revised Attachment VI
Emergency Solutions Grant
Budget Form
Prevention and Re- Housing
Eligible Activity
Grant $
Match $
1. Rapid Re- Housing
A. Rental Assistance
$ 1
$ 956.00
B. Housing Relocation and Stabilization
i. Financial Assistance Costs
$ 3,000.00
$ 581.00
ii Services Costs
$ -
$ 13,570.00
2. Homeless Prevention
A. Rental Assistance
$ 91,258.00
'; $111,608.00
B. ! Housino Relocation and Stabilization
....
$ 6,750.00 $ 15,000.00
$ 5,600.00 $ 24,430.00
$ 1,500.00 $ 15, 581.00
. ...... ............. ..... :............ .............. .
06/01/2013
Revised
46
t Rick Scott
State of Florida Govemor
a 5 ' Department of Children and Families
x� David E. Wilkins
Secretary
MEMORANDUM OF NEGOTIATION — KPZ06 / Monroe County
Emergency Shelter Grant (ESG) Grant Agreement
AMENDMENT #0001
Introduction
A. Participants: Sheryl Graham, Social Services Director
Kim Wean, Grants Coordinator
Theresa Phelan, DCF Contract Manager
B. Meeting Date: May 17, 2013 @ 9:30 AM
C. Meeting Location: DCF Office, 1111 12 Street, Key West, Florida 33040 & via telephone
II. Procurement History
This ESG grant is awarded through a competitive process that began with Application Instructions issued by
the DCF Office on Homelessness. Applications were reviewed, scores collected and averaged and then the
final ranking was determined by the Office on Homelessness. Agreements are then managed at the
regional level.
Ill. Narrative Summary of the Negotiations
Monroe County is successfully administering these homeless prevention funds. Through circumstances
beyond their control, staff at Star of the Sea Foundation, another prevention provider in the Keys, is unable
to continue with their project and has requested that the balance be managed by Monroe County. The
Office on Homelessness has determined this to be appropriate and thus the grant agreement with Monroe
County will be increased by $11,608. These additional funds must be spent by June 30, 2013 and the
match requirement will increase by the amount of the additional funds, to $111,608.
111. Conclusion
This prevention grant will cover the period from December 1, 2012 through June 3,0, 2014. Total grant
funding is now $111,608, $71,608 for FY 2012 -2013 and $40,000 for FT 2013 -2014.
VI. Signat
Provider S
Title:
Date: l3 _
Department Signature
Tide: Contract Manager
Date:
- /1 - 7 /13
, ,
Mission: Protect the Vulnerable, Promote Strong and Economically Self - Sufficient Families, and
Advance Personal and Family Recovery and Resiliency
AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT 8 COMPTROLLER
MONROE COUNTY, FLORIDA
June 27, 2013
Department of Children & Families
1111 12 Street #304
Key West FL 33040
To Whom It May Concern:
I, Pamela G. Hancock, hereby acknowledge that Amendment #0001 to Florida Department of
Children & Families Standard Grant Agreement #KPZ06, Emergency Solutions Grant f/k/a 2011
ESG/Prevention Grant Solicitation #LPZ06 between Monroe County Board of County Commissioners
(Community Services /Social Services) and that State of Florida, Department of Children & Families to
increase funding by $11,608.00 was stamped using Chairman of the Board of County Commissioners
George R. Neugent's authorized facsimile signature by me and I have the requisite authority to impress
his authorized facsimile signature upon this document.
Should you have any further questions, please feel free to contact me.
Sincerely,
Pamela G. kricock, D.C.
cc: County Attorney
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146