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07/17/2013 AgendaREVISED AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard. Such information shall be on a card provided by the County. Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow -up comments, unless the issue involved is quasi judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. ADA ASSISTANCE. If you are a person with a disability who needs special accommodations in order to participate in this proceeding, please contact the County Administrator's Office, by phoning (305) 292 -4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5) calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711 ". Please note that all time approximate items are listed in bold. Wednesday, July 17, 2013 The Harvey Government Center at Historic Truman School 1200 Truman Avenue Key West, Florida 9:OOA.M. - Regular Meeting 9:30 A.M. - Fire & Ambulance District 1 Board of Governors 3:00 P.M. - Public Hearings TIME APPROXIMATE 9:00 A.M. CALL TO ORDER SALUTE TO FLAG REGULAR MEETING A. ADDITIONS, CORRECTIONS, DELETIONS B. P SENTATION OF AWARDS 1 Presentation of Mayor's Proclamation declaring Monroe County as the southernmost county in the United States honoring Purple Heart recipients on this day of July 17, 2013. VIEW a.- 6� C. J3ULK APPROVALS - COMMISSIONER CARRUTHERS Approval to advertise a public hearing for an ordinance amending Section 21 -72 to authorize County Administrator designee to suspend or revoke specialty hauler license and amending Section 21 -77 to also allow enforcement of violations relating to specialty haulers by the County Code compliance department. VIEW Approval of Resolution to authorize the submission of the Consolidated Small County Waste Management Grant Application to the Florida Department of Environmental Protection (DEP) for Fiscal Year 2013/2014. VIEW Approval of Resolution to adopt tentative Residential Solid Waste Collection, Disposal and Recycling rates for Fiscal Year 2013/14. VIEW Approval of a Resolution to adopt tentative Solid Waste Collection, Disposal and Recycling rates for commercial waste generators for Fiscal Year 2013/14. VIEW v1 Approval to advertise for bids to install new tile and carpet within the Marathon Government Center. VIEW Approval of Consent to Assignment agreement with Best Janitorial & Supplies, Inc., hereafter ASSIGNOR and Miami Janitorial Supplies, Inc., hereafter ASSIGNEE for janitorial services at the Big Pine Key Library. VIEW Approval of Consent to Assignment agreement with Best Janitorial & Supplies, Inc., hereafter ASSIGNOR and Miami Janitorial Supplies, Inc., hereafter ASSIGNEE for janitorial services at the n- George Dolezal Library - Marathon. VIEW Approval of Consent to Assignment agreement with Best Janitorial t� & Supplies, Inc., hereafter ASSIGNOR and Miami Janitorial Supplies, Inc., hereafter ASSIGNEE for janitorial services at the Islamorada Library. VIEW Approval of Consent to Assignment agreement with Best Janitorial & Supplies, Inc., hereafter ASSIGNOR and Miami Janitorial Supplies, Inc., hereafter ASSIGNEE for janitorial services at the J Key Largo Library. VIEW Approval to award bid and enter into a contract with Maverick United Elevator LLC for complete elevator service maintenance for Monroe County. VIEW 2 C. IRULK APPROVALS — CONTINUED J Approval to award contract to American Bridge Company in the amount of $630,415.26 for the Old SR 940 Leg A (Watson Boulevard) Bridge repair project. This project is funded by Florida Department of Transportation (FDOT) through a Local Agency Program (LAP) Agreement. VIEW �Z Approval of a contract with Parsons Brinckerhoff, Inc. for Construction Engineering and Inspection (CEI) services for the Old SR 940 Leg A (Watson Boulevard) Bridge repair project. This project is funded by Florida Department of Transportation (FDOT) through a Local Agency (LAP) Agreement. VIEW Ml'3,1 Approval to ratify a contract with American Bridge Company in VV the amount of $29,019.20 for the Truman Bridge Emergency Repairs project. VIEW Approval of Modification #8 to the State Funded Subgrant Agreement for the Design and Construction of the proposed Emergency Operations Center in Marathon to extend Federal funding from June 30, 2013 to June 30, 2014. VIEW Approval of the Higgs Beach Development Agreement in the same form as approved by the City of Key West. This item is to correct scrivener's errors in the agreement passed by the County and to conform the documents to each other as originally intended. VIEW V Approval of a First Amendment to the Agreement with Pedro Falcon Electrical Contractors, Inc. for ADA Compliance Segment #4, correcting a scriveners error in the original Scope of Work. VIEW Approval of a 1st Amendment to Contract with Currie Sowards Aguila Architects for the Lobby Expansion at the main entrance of the Freeman Justice Center. This project is funded by Ad Valorem. VIEW Receipt of monthly report on change orders reviewed by the County Administrator's Office. VIEW 19 Approval for expansion of the Upper Sugarloaf Central Sewer collection system to include an additional six (6) parcels at a cost of $122,010 ($20,335/EDU) less the assessment revenue of 6 $27,000. VIEW V Approval for submission of an FDEP variance from the requirement for a certified survey as part of a Class V, Group 3 wastewater disposal well abandonment. VIEW J Approval for use of County owned parcel RE# 00169200 - 000000 by FKAA for installation of a neighborhood lift station, BOCC direction to the County Attorney to prepare appropriate documents permitting that use, and approval for the County Administrator to execute those documents. VIEW 3 C. ULK APPROVALS — CONTINUED / Approval of a resolution of the Board of County Commissioners of Monroe County, Florida, providing a revised method for collection of wastewater capacity fees in the Big Coppitt/Duck Key and Cudjoe Regional Centralized Wastewater Treatment Systems for those properties not already included in the Final Assessment Resolution for their service area, and providing for repeal of Section 3.0 in each of the following previously enacted capacity fee resolutions: 365 -2011, 331 -2012, and 125 -2013. VIEW 3 Approval to negotiate a contract with CSA Central, Inc., who was the highest ranked respondent to the Request for Qualifications (RFQ) for Construction Engineering and Inspection (CEI) Services for the All American Road Wayfinding Sign Project. VIEW Approval of Purchase /Service Order # PSO 2013 -1 with Feher Environmental Consulting, Inc. for RSA Wetlands Mitigation Monitoring (Fiscal Year 2014). VIEW i/ Approval of Agreement For The Purchase Of Lands at the east end of the Key West International Airport runway. VIEW Approval of Lease Buyout Agreement between Robert W. Carew and Monroe County. VIEW Approval of Lease Buyout Agreement between Steven Strobbe and Monroe County. VIEW Approval of Hangar Lease Agreement between Robert W. Carew and Monroe County in reference to the replacement hangars at the Florida Keys Marathon Airport. VIEW Approval of Hangar Lease Agreement between Steven Strobbe and Monroe County in reference to the replacement hangars at the Florida Keys Marathon Airport. VIEW Approval to Continue the Contract with Jayne's Cleaning Service on a Month to Month basis until a contract renewal agreement can be drafted. VIEW Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. VIEW Approval of a resolution authorizing the submission of grant application to the Florida Department of Law Enforcement (FDLE) for the Edward Byrne Memorial FY 2013 -14 Justice Assistance Grant (JAG) and approval of allocation of the Clerk's Drug Abuse Trust Fund (DATF) amount, based upon the recommendations of the Substance Abuse Policy Advisory Board, and authorization for the County Administrator to execute the applications. VIEW Authorization for the Mayor to execute the Edward Byrne Memorial Justice Assistance funding distribution letter with the Florida Department of Law Enforcement for fiscal year 2013 -2014 (Oct. 1, 2013 through Sept. 30, 2014), whereby Monroe County agrees to the distribution of $78,864 in program funds in the County. VIEW 4 C. PULK APPROVALS — CONTINUED V0 Approval to submit application U.S Department of Justice for FYI Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation award for $12,096 on behalf of the Monroe County Drug Court and for County Administrator to execute required documents and contract when/if awarded. VIEW Request to issue a request for proposal (RFP) for Purchasing Medical Supplies and Pharmaceuticals. VIEW Approval of an Emergency Management Performance Grant FYI Federally Funded Subgrant Agreement 14 -FG- - 11-54-01 -111 in the amount of $65,115.00, fully grant funded and no county match, and authorization for the County Administrator to execute any other required documentation in relation to the application process. VIEW v Approval of an agreement with the State of Florida, Division of Emergency Management concerning an Emergency Management Base Grant (Contract # 14 -BG- - 11 -54 -01 -044) in the amount of $105,806, fully grant funded and no county match; and authorization for the County Administrator to execute any other required documentation in relation to the application process. VIEW Approval of Modification #1 to the FYI State Homeland Security Grant Program Agreement (SHSGP) 11DS- 9Z- 11 -54 -01 -330 to extend expiration date to July 30, 2013 and to accept additional funds in the amount of $48,000.00, no county match; and authorization for the County Administrator to execute any other required documentation in relation to the application process. All VIEW Issuance (renewal) of a Certificate of Public Convenience and Necessity (COPCN) to National Health Transport, Inc. for the operation of an ALS transport ambulance service for the period August 17, 2013 through August 16, 2015. VIEW Approval of a three (3) year renewal term for Microsoft Volume License Agreement 00275474/01 E73214 under the State of Florida Contract# 252- 001 -09 -1 from SID International Corp.as provided in quotation #6748804. Total cost for 36 month term is $272,000.22. VIEW �1 Approval of a three (3) year renewal term for Microsoft Volume License Agreement under the State of Florida Contract# 252 -001- 09-1 from SHI International Corp. as provided in quotation #6707604 for Fire Rescue and Emergency Management. Total cost for 36 month term is $37,695. VIEW C. BULK APPROVALS — CONTINUED Request Approval to terminate Agreement for Disposal of Remains yy dated 2/21/2001 between Monroe County and Martin -Vegue and McCluney Funeral Home, and to allow Sheryl Graham, Director of Social Services to create and sign the official written termination notice. VIEW Approval of Modification #009 to the Weatherization Assistance Program, American Recovery and Reinvestment Act Sub -grant Agreement (ARRA WAP), Contract # l OWX- 7X- 11 -54 -01 -719 between Monroe County Board of County Commissioners (Community Services /Social Services) and the State of Florida, Department of Economic Opportunity to extend contract end date to 08/15/2013. VIEW ✓� Approval of Modification #005 to the Weatherization Assistance Program, Low Income Home Energy Assistance Program (WAP- LIHEAP), Contract # 12LH- 9Z- 11 -54 -01 -039 between Monroe County Board of County Commissioners (Community Services /Social Services) and the State of Florida, Department of Economic Opportunity to extend contract end date to 08/31/2013. VIEW Approval for Monroe County Bayshore Manor to re- enroll in a Provider Agreement for participation in the Title XIX Institutional n— Florida Medicaid Program. VIEW '/fg Request approval to terminate Agreement for Disposal of Remains ����//// dated 08/21/2002, as Amended on 2/18/2004, between Monroe County and Seven Seas Funeral Home, Cemetery and Cremation Services, Inc., and to allow Sheryl Graham, Director of Social Services to create and sign the official written termination notice. / VIEW J 7. Approval of amendment #005 of the Alliance for Aging, Inc Standard Contract, Older Americans Act (OAA) Contraat AA- 1329 Between the Alliance For Aging, Inc. (AAA) and the Monreo County Board of County Commissioners (Social Services /In home and nutrition programs) for the current contract period of 1/1/13 to 12/31/13. VIEW D. OURIST DEVELOPMENT COUNCIL Approval of an Amendment to Agreement with Upper Keys Community Pool, Inc. to revise Exhibit A scope of services; compensation, and termination date of the agreement. VIEW C E. AFF REPORTS (O AIRPORTS S La1(0L(1.aAXd EMPLOYEE SERVICES szdcsc�•�.:a PUBLIC WORKS /ENGINEERING /PROJECT MANAGEMENT W JIs ✓ GROWTH MANAGEMENTw�sh �TTL'D(` t ITT1LT1 T'`liT'T A A TTT(' � 1V1L1V 1 t1L� SSA 8. 'gvlo 1,�. -ref 9:30 A.M. F. FIRE & AMBULANCE DISTRICT 1 V BA OF GOVERNORS eport equest to issue a request for proposal (RFP) for Purchasing Medical Supplies and Pharmaceuticals. VIEW MENT 2:00 P.M. G. M NROE COUNTY TAX COLLECTOR 1 Approval of the recap of the 2012 tax roll and the list of errors and insolvencies for the 2012 tax roll, and approval to extend the 2013 tax roll and the bills be mailed prior to completion of Value Adjustment Board Hearings. VIEW H. QIVISION OF GROWTH MANAGEMENT — BULK APPROVALS r/ Approval of a grant task assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive a $50,000 grant for the removal of invasive exotic plants from conservation lands that are owned or managed by Monroe County. VIEW Approval of a grant task assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive a $75,000 grant that will allow the County to continue employing part-time, temporary invasive exotic plant control technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe County. VIEW Approval of an Inter -Local Agreement (ILA) between Monroe County and the Village of Islamorada (City) reimbursing the City in an amount up to $20,000 from Boating Improvement Funds (BIF) for costs to be incurred by the City during Fy' 14 for ✓ regulatory buoy maintenance. VIEW Approval of an Inter -Local Agreement (ILA) between Monroe J County and the City of Marathon (City) reimbursing the City in an amount up to $25,000 from Boating Improvement Funds (BIF) for costs to be incurred by the City during FY' 14 for improvements to the Dodge Lake boat ramp. VIEW H. fijROWTH MANAGEMENT — BULK APPROVALS - CONTINUED Approval of correction of a drafting error contained within the Text of Ordinance #003 -2013, concerning off - street parking requirements. VIEW 1j Approval of an Agreement between Monroe County, Florida and !/ Little Palm Cottages, LLC to reserve affordable housing ROGO allocations, formalize an alternative compliance to the inclusionary s: housing requirements, linkage of project plan, and provide Little Palm Cottages, LLC with authorization to qualify applicants for affordable housing occupancy. VIEW Approval of reservation of nineteen (19) affordable housing allocations for Little Palm Cottages LLC for off -site affordable housing units until December 31, 2021. VIEW n Approval of selection of a Boating Improvement Funds (BIF) ✓ ✓ ✓✓ funding request submitted by Key West totaling $37,100 and direction for staff to draft an Inter -Local Agreement with the City of Key West providing for reimbursement for mooring field related work to be performed in FY' 14. VIEW Approval to file an action in circuit court seeking an injunction to compel the property owner Magnolia 101 LLC, Brian Lindback Manager, and Atlantic Trash & Transfer LLC, Brian Lindback r anager, to comply with various county ordinances, cease prohibited unlawful activities, secure necessary approvals and correct the code violations of Code Enforcement Case(s) CE10070169; CE10070148; CE10070167 and CE13050096. VIEW Approval of Amendment No.2 to the Agreement between Monroe County (County) and Pumpout USA, Inc. (Contractor) for Keys- Wide Mobile Vessel Pumpout Service, continuing to provide • quarterly payments, but deleting the required monthly and ,AQ quarterly pumpout quota and associated per unit pumpout price, providing for a slip for the Contractor's pumpout boat at the •d: Murray Nelson Government Center in Key Largo, and prove ing for evaluation of the Contractor's performance in January, 2014. VIEW C. 1 P� I. D ISION OF GROWTH MANAGEMENT Discussion and direction on the requirement of Administration Commission Rule to adopt the Tier Overlay Zoning Maps into the Comprehensive Plan. VIEW 8 � V 1 J GOWWTH MANAGEMENT — CONTINUED A discussion and direction to consider adoption of a proposed County Ordinance amending Section 17 -2 and Section 17 -6, of the Monroe County Code to clarify prohibitions regarding the parking and storage of vehicles; watercraft; and/or wrecked, inoperative or partially dismantle vehicles and watercraft on County roads, rights - of -ways, on private property and in residential districts throughout Monroe County. VIEW STEWATER ISSUES __�- K�o Approval for Amendment #7 for the Interlocal Agreement (ILA) with the Florida Keys Aqueduct Authority to establish a revised method for determining the cash advance scheduling " for the project. VIEW w rl, - V Update on construction and financial status of the Cudjoe Regional Wastewater project. VIEW ,� (,CC- C, K. V SUPERVISOR OF ELECTIONS Approval to advertise for Request for Proposal for purchase of new voting Tabulation Equipment, hardware and software, necessary for the Supervisor of Elections. Present voting equipment needs to be replaced. The cost for voting equipment shall be paid from the Supervisor of Elections Budget. VIEW I OSED SESSION An Attorney - Client Closed Session in the matter of Monroe County Board of County Commissioners vs. Gonzalez Architects, et al, Case No.07- CA- 1428K/2008 -CA -458 -K Consolidated at the July 17, 2013 BOCC meeting. VIEW M. MISSIONERS' ITEMS MAYOR NEUGENT — Approval of a resolution of support, endorsement, and recognition that the establishment of coral reef nurseries as zoological parks in Florida Keys National Marine Sanctuary waters nurturing and growing coral for the replanting of reefs which have be decimated by run -off, nutrient loaded waters, ship groundings and other damaging impacts. The Monroe County 9J� Board of County Commissioners recognizes the negative impact to tourism that an unhealthy coral reef system could have on our visiting tourist bed tax and impact to our overall Keys economy. VIEW i M. ✓ OMMISSIONERS' ITEMS COMMISSIONER MURPHY - Approval to reappoint Captain & Mike teal to the Florida Keys Council for People with /� Disabilities Committee. His term will expire May 1, 2016. VIEW COMMISSIONER MURPHY - Approval to reappoint Anna Nickerson to the Community Development Block Grant (CDBG) � CATF. Her term will expire January 1, 2017. VIEW COMMISSIONER MURPHY - Approval to reappoint Mimi Stafford to the Marine & Port Advisory Committee. Her term will begin July 1, 2013 and expire November 1, 2016. VIEW S e-e col — vv�s N. _ 1rTY CLERK /> Report J Official approval of the Board of County Commissioners minutes from the May 15, 2013 regular meeting (previously distributed). Approval of Warrants for the month of June, 2013. VIEW Approval of Tourist Development Council expenditures for the month of June, 2013. VIEW Approval to remove surplus equipment from inventory via disposal or advertise for bid. VIEW O. C TY ADMINISTRATOR Report VIEW ,/ Approval to reschedule the September 18, 2013 BOCC regular meeting to Tuesday, September 17, 2013. VIEW Approve of the Resolution endorsing the Southeast Florida j Mayors' Climate Action Pledge, urging municipal mayors in Monroe County to join the Action Pledge, and reaffirming support for the Southeast Florida Regional Climate Change Compact and �f. collaborative implementation of the Regional Climate Action Plan. VIEW Approval to adopt the Clean Air Act resolution for 2013. VIEW Approval to advertise a Request for Proposals for development of a comprehensive Sustainability Action Plan with climate change and X energy savings initiatives. VIEW J� 6' Approval and ratification of a Settlement Agreement with the FL epartment of Environmental Protection (FDEP) for work performed under Grant S0640 for bathymetric s rveys and collection and analysis of soil samples. VIA — ' �OO .M. Ap proval of Monroe County RESTORE Act Local Advisory Committee's project funding application form and timetable. VIEW Approval to submit County projects for RESTORE Act funding in local and consortium pots. VIEW 10 r i O. � COUNTY ADMINISTRATOR - CONTINUED Approval for the running of the 5th Annual Key Largo Bridge Run for Saturday, November 9, 2013 from 5:15 A . to 10:45 A.M. and to waive the toll fees at the Card Sound Bridge during this time period. VIEW 9:10 A.M. Presentation & Overview for the Proposed Fiscal Year 2014 Budget. P. C UNTY ATTORNEY Report ` f Approval of contract with Erin L Deady„ P.A. as outside legal counsel for issues related to the RESTORE Act and other issues as s2ecifically assigned in writing by the County Attorney. This contract has a ceiling of Fifteen Thousand Dollars and No /cents ($15,000) for attorney fees. Any additional fees must be accomplished by written amendment approved by the Board of County Commissioners. VIEW 3:00 P.M. R. P BLIC HEARINGS Public Hearing to adopt the Final Assessment Resolution (FAR) describing the method of assessment for properties in the Big Coppitt/Duck Key Supplemental Assessment area. This item has been continued from the June 19, 2013 meeting so that some properties in the Duck Key area that were overlooked with the original mailing could receive their 1st class notices and be notified of the 3:00 pm Public Hearing at the July 17th meeting. VIEW �l A public hearing to consider an Ordinance amending Monroe County Code (MCC) Section 130 -160 pertaining to transferable development rights (TDR's) by revising the provisions of the section to be consistent with Monroe County Comprehensive Plan (CP) Policy 101.13.4. VIEW A public hearing to consider an ordinance establishing Monroe County Code Section 130 -102, Horses and other livestock, establishing regulations related to the keeping of horses and other livestock in Monroe County. VIEW 3:00 P.M. R. P BLIC HEARINGS - CONTINUED A public hearing to consider a County Ordinance amending Monroe County Code, Chapter 6, Section 6 -23 clarifying the definition of normal maintenance or ordinary minor repair work; amending Monroe County Code, Chapter 6, Section 6- 100(a) increasing the dollar amount of the building permit exception for minor repairs from the current amount of $1,000 p� to $2,500; clarifying the applicability, and limitations of this section; clarifying the exception for work in areas subject to floodplain management requirements; removing tool sheds n from the listed exceptions with an effective date of July 1, 2013; (( and removing shutters from the listed exceptions. VIEW VA4� A public hearing to consider a County Ordinance amending Monroe County Code, Chapter 6, Section 6- 237(a)(1) clarifying the method in which a contractor's Certificate of Competenc may be obtained; and providing deadlines for an applicant to take and pass all required examinations (s) for his/her desired (UJ discipline. VIEW ¢ A public hearing to consider a County Ordinance amending l/ Monroe County Code, Chapter 6, Sections 6- 240(a); 6- 240(b) and 6 -242 clarifying the powers and the duties of the Contractors' Examining Board (CEB) regarding license renewals and reinstatement of lapsed Certificates of Competency; providing for a grace period and late renewal penalty. VIEW A public hearing to receive comments on the Noise Compatibility Program for the Key West International Airport Part 150 Noise Study. VIEW M A public hearing to consider adoption of an ordinance creating Sec. 2 -28, Monroe County Code setting the public official bond amounts for County Commissioners and Constitutional 3 � Officers pursuant to Chapters 137, 28 and 30, Florida Statutes ' and providing an insurance alternative if insurance coverage is purchased in excess of the public official bond amount required. VIEW public hearing to consider an ordinance creating Monroe County Code Chapter 23 -42, creating an additional S homestead exemption to certain persons 65 or older, as allowed pursuant to F.S. 196.075, as voted on by the citizens of Florida in the November 2012 elections. VIEW 10. A public hearing for an ordinance amending Section 19 -33 of the Monroe County Code to provide an exception for homeowner's associations to obtain a permit for limited landscaping around wastewater lift stations in County public L A right -of -way when the homeowner's association agrees to be responsible for the maintenance of the landscaping. VIEW DO- AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Wednesday, July 17, 2013 TIMES APPROXIMATE 9:00 A.M. 9:10 A.M. V 9:30 A.M. 10:00 A.M. V 11:00 A.M. 12:00 P.M. V 1:30 P.M. 2:00 P.M. " 3:00 P.M. " Board of County Commissioners Regular Meeting O 10: County Administrator (Presentation of Proposed 2014Budget Books) F 1 /F2: Board of Governors 07: County Administrator (RESTORE Act) J1: Wastewater (ILA w/ FKAA) Lunch Break L1: Closed Session G1: Tax Collector R1 -R10: Public Hearings