11-DS-9Z-11-54-01-330 1st Modification 07/17/2013 1
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3 ' a CLERK OF CIRCUIT COURT & COMPTROLLER
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DATE: July 17, 2013
TO: Jose' Tezanos,
Emergency Management Planner
ATTN: Holly Pftester
FROM: Vitia Fernandez, D.C.
At the July 17, 2013, Board of County Commissioner's meeting,the Board granted approval and
authorized execution of Item C38 Modification#1 to the FY10(State.Homeland:b-ecurityGrant Program
Agreement (SHSGP) 11DS-9Z-11-54-01-330 to extend expiration date to July 30, 2013 and to accept
additional funds in the amount of$48,000.00, no county match; and authorization for the County
Administrator to execute any other required documentation in relation to the application process.
Enclosed please find-two-duplicate originals of the above-mentioned for your handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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490 63rd St. Ocean
Monroe , Suite 150
County ��
Marathon, FL 33050
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Emergency e�°Y `'�G� Ph: 305-289-6018
Management O x Fax: 305-289-6333
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MEMORANDUM
DATE: 7/29/2013 RECEIVED
'JUL 3 0 2013
TO: Kathy Peters
County Attorney MONROE COUNTY ATTORNEY
FROM: Jose Tezanos
SUBJECT: Executed Modification #1 of FDEM Agreement
11 DS-9Z-11-54-01-330
Hi Kathy, enclosed are two (2) original executed copies of the above subject
Agreement for safekeeping by the Clerk of the Court.
Thank you for any assistance you may provide,
Jose, //
MODIFICATION #1 TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
MONROE COUNTY EMERGENGENCY MANAGEMENT
This Modification is made and entered into by and between the State of Florida, Division of
Emergency Management ( "the Division "), and Monroe County Emergency Management ( "Recipient ") to
modify Contract Number 11DS- 9Z- 11 -54 -01 -330 which began on October 1, 2010 ( "the Agreement ").
WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which the
Division has provided a subgrant to Recipient under the State Homeland Security Grant program of $8,500
and
WHEREAS, the Division and the Recipient desire to modify the Agreement;
WHEREAS, the Agreement expired on April 30, 2013; and
WHEREAS, the Division and the Recipient desire to reinstate the Agreement, extend the terms of
the Agreement.
WHEREAS, the Division and Recipient desire to increase funds by $48,000;
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree as follows:
1. The agreement is hereby reinstated and extended as though it had never expired.
2. Paragraph 3 of the Agreement is hereby amended to read as follows:
This Agreement shall begin October 1, 2010 and shall end July 31, 2013, unless
terminated earlier in accordance with the provisions of Paragraph (12) of this
Agreement.
3. The funds to be disbursed under this Agreement are increased by the sum of $48,000 so
that the total funding hereunder is an amount not to exceed $56,500. The funds being
subgranted to the Recipient under this Modification must be used in accordance with the
requirements as outlined in the Agreement.
4. Paragraph 17 of the Agreement is hereby amended to read as follows:
FUNDING /CONSIDERATION
(a) This is a cost - reimbursement Agreement. The Recipient shall be reimbursed
for costs incurred in the satisfactory performance of work hereunder in an
amount not to exceed $56,500 subject to availability of funds.
The Scope of Work, Attachment A to the Agreement, is hereby modified as set forth in
Revised Attachment A to this Modification, which is attached hereto and incorporated
herein by reference.
6. The Budget, Attachment A to the Agreement, is hereby modified as set forth in Revised
Attachment A to this Modification, which is attached hereto and incorporated herein by
reference.
7. All provisions of the Agreement being modified and any attachments thereto in conflict
with this Modification shall be and are hereby changed to conform with this Modification,
effective as of the date of the last execution of this Modification by both parties.
8. All provisions not in conflict with this Modification remain in full force and effect, and are to
be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set out
below.
RECIPIENT: MOI
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By: lz�
Name and
COUNTY EMERGENCY MANAGEMENT
Date: 1 , Q—o
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DIVISION OF EMERGENCY MANAGEMENT
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By:
Ia A me and Title: Bryan W. Koon, Director
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Revised
Attachment A
Proposed Program Budget
.4 Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to
utilize the"Proposed Program Budget"as a guide for completing the"Budget Detail Worksheet"below.
+6 The equipment category will require a"Detailed Budget Worksheet"including the proposed equipment to be purchased and
the corresponding Authorized Equipment List(AEL)reference number.The AEL can be found at www.rkb.us.
i The transfer of funds between the categories listed in the"Proposed Program Budget"is permitted. However,the transfer
of funds between Issues is strictly prohibited.
4 If applicable,Issue 2,5 and 16 Management and Administration costs corresponds to 3%of the Issue allocation. This
allocation is in addition to the total issue award and has been added to the overall award amount. Management and
Administration funds allocated may be put towards Programmatic costs instead.
i Management and Administration costs are not allowed unless identified in the Proposed Program Budget below.
56,500
FY 2010-State Homeland Security E.uipment—I3-379
Grant Program—Issue 10 Monroe County -
Budget Detail Worksheet
The Recipient is required to provide a completed budget detail worksheet,to the Division,which accounts for the total award amount
as described in the"Proposed Program Budget".
If any changes need to be made to the"Budget Detail Worksheet",after the execution of this contract,contact the grant manager listed
in this agreement via email or letter.
Budget Detail Worksheet—Eligible Activities
Issue
Overtime and backfill for emergency preparedness and
response personnel attending FEMA-sponsored and
approved training classes.
Overtime and backfill expenses for partOtime and
volunteer emergency response personnel participating in
FEMA training.
Training Workshops and Conferences
Full or Part-Time Staff or Contractors/Consultants
Travel
Supplies
Tuition for higher education
Other items
A complete list of FEMA approved courses may be found at www.oip.usdoi.gov/FEMA/does/Eilieible Federal Courses.pdf
Allowable Equipment Acquisition Costs
The table below highlights the allowable equipment
categories for this award. A comprehensive listing of
these allowable equipment categories,and specific
equipment eligible under each category,can be found on
the web-based Authorized Equipment List at: Issue
Quantity Unit Cost Total Cost
http://w«-w.rkb.us Number
4 Click on"Authorized Equipment List(AEL)
4 If you wish to purchase a piece of equipment from
any category below,then,in the space given below
that category,put the"AEL item number"and
"title"
Personal protective equipment
Explosive device mitigation and remediation equipment
CBRNE operational search and rescue equipment
Information technology
WTG XTM 1520 FIREWALL—05NP-00 FWAL 1 3653.00
5 3.00 7306.000 10
Watchguard XTM 1520—05NP-00 FWAL 2 36 51.0 76151.0 I 0
WTG XTM 1250 FIREWALL—05NP-00 FWAL 1 16151.00 16151.00 10
Cyber security enhancement equipment
Interoperable communications equipment
800 MHz Radio Chargers—21 GN-00-OCEQ 14 607.14285 8500.00 10
Detection Equipment
Decontamination Equipment
Medical supplies
Power equipment
CBRNE reference materials
CBRNE incident response vehicles
Terrorism incident prevention equipment
Physical security enhancement equipment
Inspection and Screening systems
Agriculture Terrorism Prevention,Response,and Mitigation Equipment
CBRNE Response watercraft
CBRNE Aviation Equipment
CBRNE logistical support equipment
Intervention equipment
Other authorized equipment costs(include any construction or renovation costs in this category;Written approval must be
provided by FEMA prior to the use of any funds for construction or renovation)
TOTAL 56,500.00