08/17/2013 Task AssignmentAMY REAVIIIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
NbMROE COUNTY, FLORIDA
DATE: October 7, 2013
TO: Christine Hurley, Director
Growth Management Division
ATTN. Mayra Tezanos
Executive Assistant
FROM: Vitia Fernandez, D. C.
At the August 21, 2013, Board of County Commissioner's meeting the Board granted approval
and authorized execution
Item G5 Amendment No. 2 to Contract between Dot Palm Landscaping, Inc. to and Monroe
County, extending contract to May 16,2014 at an additional cost of $65,000.
Item G6 , Task assignment in the amount of $79,659.30 for URS Corporation Southern to conduct a
Capacity Improvement Feasibility Analysis to evaluate potential improvements for Level of Service
(LOS) on US 1.
Item G7 First amendment to Contract for Professional Services between Monroe County and
Maximus Consulting Services, Inc. to conduct development approval fee analysis to include a
comparison of other jurisdiction's fees.
Enclosed is a certified copy of each of the above - mentioned for your handling. Should you have
any questions, please feel free to contact our office.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 -289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
uRs
SCOPE OF SERVICES FOR
MONROE COUNTY - US 1 CAPACITY IMPROVEMENTS FESABILITY STUDY
URS Corporation Southern proposes to provide the services identified below for the task entitled
"Monroe County - US 1 Capacity Improvements Feasibility Study ", pursuant to its Professional
Service Agreement with Monroe County for 'Transportation Planning', dated March 16, 2011.
PURPOSE
In Monroe County, the LOS on individual segments of US 1 is measured by comparing the travel
speeds to the weighted average posted speeds. The difference between the LOS C speed
and the travel speed is referred to as 'reserve speed'. If the reserve speed is equal to or less
than 3 mph, then the area where that particular segment is located is considered 'Area of
Concern'. Following the 2013 Travel Time Delay Study (TTDS), 8 of the 24 segments were
categorized as within 'Areas of Concern,'- the 8 segments and the respective reserve speeds
are listed below:
- Saddle Bunch (MM 10.5 to MM 16.5) - 2.1 mph
- Grassy (MM 54.0 to MM 60.5) - 2.5 mph
- Duck (MM 60.5 to MM 63.0 - ( -) 2.7 mph
- Long Key Br. (MM 63.0 to MM 73.0 - 2.3 mph
- L Matecumbe (MM 73.0 to MM 77.5) - ( -) 0.6 mph
- Tea Table (MM 77.5 to MM 79.5) - ( -) 3.5 mph
- U. Matecumbe (MM 79.5 to MM 84.0) - ( -) 1.7 mph
- Windley (MM 84.0 to MM 86.0) - 0.7 mph
Of the 8 segments categorized as 'Area of Concern', 3 segments are located within
unincorporated Monroe County, 4 segments are within the Village of Islamorada, and 1
segment is within the city limits of Marathon. All 3 segments in the unincorporated areas of the
Monroe County have had a historical trend of being categorized as 'Area of Concern' (see
Figure 1). The 3 segments identified in the 2013 TTDS and 2 other segments (Big Coppitt and Big
Pine Key) that had historically shown a trend of being within the area of concern are included
in this study (a total length of 17.5 miles).
The CONSULTANT will perform planning and engineering services required to identify
appropriate improvements to address the capacity deficiencies and evaluate the feasibility,
including the environmental impacts associated with the potential improvements for these 5
segments. These segment limits may be extended to develop segments with rational limits for
analysis purposes.
The final product of this task will be a Feasibility Study Report. The report will identify specific
locations of US 1 (within the 5 segments) in unincorporated Monroe County requiring capacity
improvements to sustain anticipated future growth (20 year horizon) in traffic. The report will
also document the feasibility of implementing the potential improvements, including the
environmental impacts and the cost. The potential improvements will be presented on
concept sketches. It will be the CONSULTANT'S responsibility to utilize the standard engineering
judgment, practices and principles possible during the prosecution of the work commissioned
under this task.
URS Corporation Southern
The Congress Centre
7800 Congress Avenue, Suite 200
Boca Raton, Fl 33487 -1350
Tel: 561.994.6500
Fax: 561.994.6524
EXHIBIT A Scope of Services: US 1 / Overseas Highway Capacity Improvements Feasibility Study
August 14, 2013
Page 2 of 5
i ne UUNSULI ANT will demonstrate good project management practices while working on this
task. These include communication with the COUNTY and others as necessary; management
of time and resources, and documentation. The CONSULTANT should make every effort to
make use of all past studies and information gathered, and not repeat tasks that have been
completed through other studies.
The County will provide contract administration, management services, and technical reviews
of all work associated with the development of this Feasibility Study and the concept plans. The
County will provide job specific information and /or functions as outlined in this agreement.
1. BACKGROUND RESEARCH
The CONSULTANT will investigate and compile existing relevant data, studies and roadway
plans, including as -built plans related to the 5 study segments. The existing studies include
planning, engineering, and environmental resource permits and any ancillary documentation
which is readily attainable.
2. COLLECT NEW DATA
Two types of new data will be collected to perform this study:
i. Field Data - Field observations and roadway geometric data to perform the
engineering analysis, and a cursory desktop review of the potential environmental
constraints; such as protected species and regulated habitats within each of the 5
segments.
ii. Traffic Data - Directional vehicle speed and volume data will be collected, as a
minimum for a period of 24 hrs. for all 5 segments. Additional data will be collected if
there are speed limit changes and potential volume changes are anticipated within
each segment.
3. PERFORM TRAFFIC OPERATIONAL ANALYSIS
The CONSULTANT will develop a methodology to project future LOS anticipated along the 5
study segments. The beginning year for the analysis will be 2013 and the horizon year will be
2023. Because a nontraditional methodology is used to measure the LOS along US 1, the
proposed LOS projection methodology will be a collaborative effort between the
CONSULTANT, COUNTY, FDOT, and other agencies the COUNTY deem necessary to be part of
the process.
The Synchro /SimTraffic traffic operational analysis tool will be utilized to perform the analysis.
The field observations, geometric data, and traffic data collected in tasks 1 and 2 will be
utilized to simulate the existing speeds and to develop speed projections to determine the
future LOS.
4. PERFORM TRAFFIC SAFETY ANALYSIS
The CONSULTANT will gather most recent 3 years of crash data from FDOT for the 5 study
segments of US 1. The crash data will be used to prepare collision diagrams and perform the
safety analysis to identify and support potential roadway improvements.
5. IDENTIFY AND DEVELOP POTENTIAL GEOMETRIC IMPROVEMENTS
The CONSULTANT will identify and evaluate potential geometric improvements to mitigate the
operational deficiencies. Potential improvements may include change in speed limits, access
management /shared access, roadway widening, including bridge widening, addition of turn
lanes, intersection improvements, etc. A meeting will be held with the County staff to review
the potential improvements and solicit feed -back necessary to move forward with the
selected improvements for the 5 segments.
EXHIBIT A Scope of Services: US 1 / Overseas Highway Capacity Improvements Feasibility Study
August 14, 2013
Page 3 of 5
6. DEVELOP CONCEPT SKETCHES
The CONSULTANT will develop concept sketches for the proposed roadway improvements
consistent with FDOT Plans Preparation Manual (PPM). The sketches will be at a 1 " =100' scale
and is not intended to be design plans. When necessary, blow -up of specific improvements will
be provided at 1 " =20' scale to present the details. The concept sketches will include
approximate right of way and above ground utility information. The below ground utilities will
have to be addressed during the design phase.
7. PERFORM ENVIRONMENTAL ANALYSIS OF PRPOSED IMPROVEMENTS
The CONSULTANT is very familiar with the habitats, resources and environmental constraints
within Monroe County and The Florida Keys through our 12 years of work as the Florida
Department of Transportation, District VI Districtwide Environmental Permits Consultant. The
CONSULTANT will conduct a cursory desktop analysis to identify potential impacts to regulated
resources and habitats within the study areas. The CONSULTANT will document the findings and
prepare an impact matrix for submittal to the COUNTY as part of the reporting documentation.
In addition, the CONSULTANT will prepare a preliminary list of the anticipated environmental
resource permits -that will likely be required for the proposed improvements.
8. ATTEND AND PRESENT THE PLANS
The COUNTY will schedule, invite the appropriate agencies, and conduct a meeting to review
the proposed conceptual improvements. The CONSULTANT will provide large scale sketches of
the proposed improvements and present the findings at the meeting.
9. DOCUMENTATION
The CONSULTANT will document the findings in a report. The report will be submitted to the
COUNTY, initially in a DRAFT format to solicit input prior to submitting the FINAL report. The
report will also include a probable cost estimation of proposed improvements. The report will
identify potential constraints - engineering, environmental, and policy, and potential mitigation
measures.
Deliverables:
Three (3) deliverables are anticipated to accomplish this project. They are:
1. Preliminary identification of potential improvements by location.
2. DRAFT Report.
3. FINAL Report.
Each submittal to the COUNTY will include ten (10) sets of 11 "x17" plans and /or 8 1 /2"xI 1 "written
documents for review and circulation. The final submittal will include six signed and sealed
reports, along with six copies of calculations report, if any, signed and sealed.
Project Schedule:
Within seven (7) days after the Notice -To- Proceed, the CONSULTANT will provide a schedule of
calendar deadlines. The schedule will be prepared in a format prescribed by the COUNTY. See
attached for a tentative.project schedule.
EXHIBIT A Scope of Services: US 1 / Overseas Highway Capacity Improvements Feasibility Study
August 14, 2013
Page 4 of 5
Meetings and Presentations:
Three (3) meetings are anticipated during the course of this study:
i. A meeting to review preliminary improvements and locations identified by the
CONSULTANT.
ii. A meeting to present and solicit input to the proposed conceptual improvements;
and
iii. An additional meeting as necessary.
Quality Control:
The CONSULTANT will be responsible for the professional quality, technical accuracy and
coordination of all submittals and other services furnished by the CONSULTANT under this task in
accordance with the standard of care in the industry and based on the circumstances of the
work.
The CONSULTANT may rely upon and use in the performance of its services information
supplied to it by the County or its consultants or agents without independent verification and
CONSULTANT will not be responsible for defects in its services attributable to its reliance upon or
use of such information.
Any cost opinions or estimates provided by CONSULTANT will be on a basis of experience and
judgment, but since CONSULTANT has no control over market conditions or bidding
procedures, CONSULTANT cannot and does not warrant that bids, ultimate construction cost, or
project economics will not vary from such opinions or estimates. Neither the Agreement nor
the services provided hereunder will constitute or provide for, and CONSULTANT shall not be
considered to have rendered, any legal or financial opinion(s) regarding the feasibility of this
project or any other project matter.
Compensation for Services
The Consultant shall be paid a lump -sum amount of $79,659.30 forsatisfactory performance of
work as stated in this scope of services. The staff -hour estimates and the fee are attached.
Invoices will be submitted monthly, reflecting the compensation for proportional completion of
the task.
Acceptance and approval of this Work Order by both parties by signatories below constitute
authorization for the Consultant to proceed.
ACCEPTED AND APPROVE[
Monroe County
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g;STAN T COUNTY ATTORNEY
EXHIBIT A Scope of Services:US 1 I Overseas Highway Capacity Improvements Feasibility Study
August 14,2013
Page 5 of 5
Preliminary Project Schedule:
Notice to Proceed: 27 September 2013
Kick-Off Meeting: 30 September 2013
Preliminary Review Meeting: Week of December 2, 2013
Pre-DRAFT submittal Meeting: Week of January 6, 2014
DRAFT Report Submittal: 10 February 2014
FINAL Submittal: 10 March 2014
Study Tasks and Staff Hours Estimate
3R-5/Overseas Highway-Monroe County
Capacity Improvements Feasibility Study
TASK Project Mngr. Senior Eng. Eng. Tech. Clerical Total Hours Budget by
TASK-1:BACKGROUND RESEARCH Task
1. Collect relavent available data. 2 8 4 2 16 $2,422.92
SUB101AL _ 2 i 8 4 0 2 16 $2,422.92
TASK-2:COLLECT NEW DATA
1. Field Observation for Traffic(5) 2 I 20 20 I 42 _ $5,993.96
2. Collect Traffic Data(5) 2 5 40 40 ; 87 $9,243.61
3. Cursory Environmental Data Review(5) 2 _ 4 12 12 8 38 $3,972 40
SUBTOTAL 6 29 52 72 8 167 $19,209.97
TASK-3:PERFORM TRAFFIC OPERATIONAL ANALYSIS
1. Develop traffic volumefspeed projection methodology _ 8 8 _ 8 1 24 $3.974.24
2. Create SimTraffic models specific to each segment 5
9 (_� 10 20 20 50 $5,776.90
3. Calibrate the Traffic Analysis Models(5) 10 40 50 $5.938.10
4. Perform existing conditions(2013)analysis(5) 2 4 16
22 $2,813.20
5. Perform future conditions(2033)analysis(5) 2 4 16 22 $2,813.20
W SUOIAL 12 36 92 - 28 0 168 621,315.64
TASK-4:PERFORM TRAFFIC SAFETY ANALYSIS
1. Prepare Colloslon Diagrams and Crash Tables(5) 1 1. 2 20 23 82,477 20
2. Perform Crash Analysis(5) 15 15 $2,748.15
SUBTOTAL 1 A 17 0 -
20 0 38 65,225.35
TASK-5:IDENTIFY POTENTIAL IMPROVEMENTS&PERFORM TRAFFIC OPERATIONAL ANALYSIS
1. Identify Potential Improvemnts for each segment(5) 2 I 10 4 16 $2680.66
2. Perform existing traffic(2013)operational analysis(5) f— 4 10 14 S1.759.34
3. Perform future traffic(2013)operational analysis(5) 1 4 10
14 $1,759.34
SUBTOTAL 2 t 18 24 0 0 44 6,6,199.34
TASK-6:DEVELOP CONCEPT SKETCHES
1. Develop concept plans and Design Approach(5) _ _2 5 20 40 1 67 $7,190.61
SUBTOTAL 2 5 20 40 ( 0 67 $7,190.61
TASK-7:PERFORM ENVIRONMENTAL ANALYSIS
1. Perform Environmental Analysis of Selected Alternatives(5) 10 20 I 30 $3,885.10
SUBTOTAL 0 10 _ 20 0 0 30 $3,885,10
TASK-8:DOCUMENTATION
1. Develop DRAFT Report 4 16 12 8 8 30 $3,770.58
2. Develop FINAL Report 4 8 6 4
i 8 30 $3,770.58
SUBTOTAL _ 8 24 18 12 16 78 810,001.10
MEETINGS
1. Meetings(3) 15 12 6 33 $4.209.27
SUBTOTAL 0 j 15 0 12 , 6 33 $4,209.27
TOTAL STAFF HOURS 33 j 182 230 184 32 641 641
Contract Hourly Rates $218.98 $183.21 $102.65 $94.59 $54.34
4111si_ TOTAL BUDGET F,$7r,26.34 L$29,880.02 $23,609.50 $17,404.56 ! 61,738.88 $79,659.30 1 $79,659.30
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