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Item M5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meetiniz Date: August 21, 2013 Bulk Item: Yes XX No Division: Monroe County Department: Fixed Asset Surplus Staff Contact Person: JJ Geraway AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A BUDGETED: Yes No COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: — - — ------ (Michele Huss, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Included Yes Not Required AGENDA ITEM # Revised 8/08 Board of County Commissioners August 21, 2013 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID A Description Value value need approval to- 5019 Dell Dimension 3000 Obsolete and Beyond Repair $ 1,654.28 $0.00 remove from inventory and dispose 5854 Dell Inspirion 2010 Obsolete and Beyond Repair $ 3,865.75 $0.00 remove from inventory and dispose 3050 Dell Dimension 4100 Obsolete and Beyond Repair $ 2,062.00 $0.00 remove from inventory and dispose 3202 Dell Dimension 4600 Obsolete and Beyond Repair $ 1,757.00 $0.00 remove from inventory and trade in 6205 Dell Optiplex 745 Obsolete and Beyond Repair $ 1,334.60 $0,00 remove from inventory and trade in 6009 Dell Optiplex 745 Obsolete and Beyond Repair $ 1,334.60 $0.00 remove from inventory and trade in 5704 Dell Latitude D830 Obsolete and Beyond Repair $ 1,168,00 $0.00 remove from inventory and trade in 6206 Dell Optiplex 745 Obsolete and Beyond Repair $ 1,334.60 $0.00 remove from inventory and trade in 2863 Microphone Mixer Obsolete and Beyond Repair $ 1,250,00 $0.00 remove from inventory and trade in 2862 Microphone Mixer Obsolete and Beyond Repair $ 1,250.00 $0.00 remove from inventory and trade in 5589 Microphone Mixer Obsolete and Beyond Repair $ 1,250.00 $0.00 remove from inventory and trade in 4691 Microphone Mixer Obsolete and Beyond Repair $ 1,260.00 $0.00 remove from inventory and dispose 2987 Microphone Mixer Obsolete and Beyond Repair $ 1,781.25 $0.00 remove from inventory and dispose 4886 Panasonic Video Mixer Obsolete and Beyond Repair $ 3,895.62 $0.00 remove from inventory and dispose 2990 Panasonic Video Mixer Obsolete and Beyond Repair $ 4,115.65 $0.00 remove from inventory and dispose 6820 Dell Precision T3400 Obsolete and Beyond Repair $ 1,249.00 $0.00 remove from inventory and dispose 2992 Tech Electronics Controller Obsolete and Beyond Repair $ 1,780.75 $0.00 remove from inventory and dispose 2981 Microphone Receiver Obsolete and Beyond Repair $ 1,022.30 $0.00 remove from inventory and dispose 2991 AMX Touch Panel Obsolete and Beyond Repair $ 9,720.00 $0.00 remove from inventory and dispose NIA Dell Optiplex 745 Obsolete and Beyond Repair $ - $0.00 remove from inventory and dispose N/A Dell Optiplex 745 Obsolete and Beyond Repair $ - $0.00 remove from inventory and dispose 5752 Dell Optiplex GX520 Obsolete and Beyond Repair $ 1,396.64 $0.00 remove from inventory and dispose 5860 HP Workstation Obsolete and Beyond Repair $ 4,604.70 $0.00 remove from inventory and dispose 6808 Super Micro Encoder Obsolete and Beyond Repair $ 3,845.00 $0.00 remove from inventory and dispose 6809 Super Micro Encoder Obsolete and Beyond Repair $ 3,845.00 $0.00 remove from inventory and dispose 3000 Elmo Visual Presenter Obsolete and Beyond Repair $ 4,200.00 $0.00 remove from inventory and dispose 5843 Minolta Copier Obsolete and Beyond Repair $ 4,495.00 $0.00 remove from inventory and dispose 5337 Dell Optiplex GX520 Obsolete and Beyond Repair $ 1,588.16 WOO remove from inventory and dispose 5247 Dell Optiplex GX520 Obsolete and Beyond Repair $ 1,588.16 $0.00 remove from inventory and dispose 5241 Dell Optiplex GX520 Obsolete and Beyond Repair $ 1,588.16 $0.00 remove from inventory and dispose 5264 Dell Optiplex GX520 Obsolete and Beyond Repair $ 1,588.16 $0.00 remove from inventory and dispose 2438 Dell Optiplex GX280 Obsolete and Beyond Repair $ 1,525.60 $0.00 remove from inventory and dispose 0970-191 Mobile Radio Obsolete and Beyond Repair N/A WOO approval to dispose 0976-18 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose N/A Mobile Radio Obsolete and Beyond Repair NIA $0.00 approval to dispose N/A Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose N/A Mobile Radio Obsolete and Beyond Repair N/A WOO approval to dispose 0977-024 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 0977-023 Mobile Radio Obsolete and Beyond Repair NIA $0.00 approval to dispose 1 0970-203 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 0901-94 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 0903-631 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 1559 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 0903-952 Mobile Radio Obsolete and Beyond Repair N/A $0.00 approval to dispose 4157 Helicopter Searchlight Obsolete and Beyond Repair $ 17,240.21 $0.00 remove from inventory and donate 4246 Starburst Helo Light Mount Obsolete and Beyond Repair $ 1,813.32 $0.00 remove from inventory and donate $ 92,393.51 ROcelved MONROE COUNTY Finance Dept. "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: J. Geraway -Stop #8 Property Clerk, Finance Dept. DATE: J uly 30, 2013 FROM: Cheryl Alfonso Court Operations Manager M.C. Number Serial Number Asset Desc Lion - Date Purchased Original & Est. Present Value — I.D. 5019 FHY7J8I DELL /DIMENSION 3000 09/19/2005 1654.28/0 5854 CSWR4C I DELL INSPIRION 2010 12/11/2006 3865.75/0 3050 8TPICII DELL /DIMENSION 4100 04/17/2002 2062.00/0 3202 68JXX41 DELL/DIMENSION 4600 05/23/2004 1757.00/0 CHECK ONE (1) APPROPRIATE LME BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF I APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST. Old computers and beyond usefulness/repair for court, APPROVED BY: PRINT NAME:— Gerald Land, Chief Technol_og 1; 0 a a 1 0 • TECHNICAL SERVICES APPROVA PRINT NAME: OMB FORM REVISED 11/99 DATE: 07/J0/2013 MONROE COUNTY INVENTORY DELETION REQUEST Here is the screen shot showing the check was cashed TO: JJ Geraway FROM: Andrew Bulla — Stop #8 — Stop #2 Property Clerk, Finance Dept. Business Operations Rm 10 DATE: 07/22/2013 2000-6205 65RSOF1 . . ........ . . 0i WE Dell Optiplex 745 11/15/2007 1334.60/0.00 2000-6009 BlBJ4Dl Dell Optiplex 745 07/06/2007 1334.60/0.00 2000-5704 881JLB1 Dell Latitude D830 08/09/2006 1168.00/0.00 2000-6206 66RSOF1 Dell Optiplex 745 11/15/2007 1334.60/0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF FF. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Equipment is defective, obsolete and not cost effective to repair. PREPARED BY: ANDREW BULLA DATE: 07/22/2013 PRINT NAME WIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK PRINT NAME I OMB FORM REVISED 10128/2003 1 A-� MONROE COUNTY COMPUTER RELATED EQUIPMENT Received INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept Finance Dept., Stop 8 DATE: July 11, 2013 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2863 N/A Microphone Mixer 8-9-2000 $1250.00 / 0.00 2862 N/A Microphone Mixer 8-9-2000 $1250.00 / 0.00 5589 N/A Microphone Mixer 8-9-2000 $1250.00 / 0.00 4691 N/A Microphone Mixer 8-9-2000 $1250.00 / 0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. 9:21 REASON FOR REOUEST: PREPARED BY: :�d DATE: _� _ l Signature Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: Signature Pripk0'&arne TECHNICAL SERVICES APPROVAL: Signature Robert Ward Received Printed Name: OMB FORM REVISED 03112 Finance Dept MONROE COUNTY COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk Finance Dept., Stop 8 FROM: Maria Guerra �- t 6 -13 Received Finance Dept DATE: July 11, 2013 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2987 N/A Microphone Mixer 8-14-1997 $1781.25 /0.00 4886 N/A Panasonic Video Mixer 1-24-2001 $3895.62 / 0.00 2990 N/A Panasonic Video Mixer 8-14-1997 $4115.65 / 0.00 6820 J_WlTVLl Dell Precision Workstation 2-2-2010 $1249.00 / 0.00 MUM m a 1 •1 I f KIN • REASON FOR REQUEST: DATE: " I — t I — I Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: Signature Triiiied Nap TECHNICAL SERVICES APPROVAL: W ?h Signature 7 — 7 Robert Ward Printed Name: Wcelved OMB FORM REVISED 03/12 Finance Dept MONROE COUNTY COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: AJ Geraway, Property Clerk Finance Dept., Stop 8 FROM: Maria Guerra --- 16 ) -; Received Finance Dept. DATE: Julv 11. 2013 M.C. J.D. Number Serial Number Asset Description Date Purchased Original & Est Present Value 2992 N/A Tech Electronics Controller 10 -29 -2000 $1780.7510.00 2981 N/A Microphone Receiver 7-28-1999 $1022.30 / 0.00 2991 9072518 AMX Touch Panel 8-14-1997 $9720.00 / 0.00 ----AA1X - S - - - rT - -Tg - 9 - 7 -- 1TJ720-.004-4k0— CHECK ONE (1) APPROPRIATE LINE BELOW: Fit WMIFfe i ffljg: • i C �f 1:0 PREPARED BY: DATE: Z Signature ' Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: Signature V Printe Signature Robert Ward ---aecelved Printed Name: OMB FORM REVISED 03112 Finance Dept MONROE COUNTY COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 Received Finance Dept, DATE: July 11, 2013 M.C. I.D. Number Serial Number Asset Dewription Date Purchased 0r1gktd & Est. ft"ext value N/A 2HG52DI Dell Optiplex 745 N/A /0.00 N/A 4BF52D1 Dell Optiplex 745 N/A /0.00 5752 C2G3W81 Dell Optiplex GX 520 11 -23 -2005 1 $1396.64 / 0.00 /0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: a fimffiff• i • w 0 9 0 a I •& I i i I W 1 1•um"T 1.1 W1 1 4:13y REASON FOR REQUEST: Signature Maria Guerra Printed Name TECHNICAL SERVICES APPROVAL: DATE: — 1 L — I a ;9--T Signature f/ P 7ri n a e 'Signature Robert Ward Remind Printed Name: OMB FORM REVISED 03/12 Dept. -- 7 MONROE COUNTY Received COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST Finance Dept TO: AJ Geraway, Property Clerk Finance Dept., Stop 8 DATE: July 11, 2013 M.C. I.D. Number Serial Number Asset Description Date Purchased orighw & ESL #iesoutvalve 5860 S2UA641 I DTQ Hewlett Packard Workstation 12-22-2006 $4604.70 / 0.00 6808 C813MO622GI0058 Super Micro Encoder 12-21 -2009 $3845.00 / 0.00 6809 C813MO622GI0059 Super Micro Encoder 12-21-2009 $3845.00 / 0.00 3000 174 448 Elmo Visual Presenter 8-14-1997 $4200.00 / 0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: F.3 a 9 4"TOWN = 01 'A a 3 16IN a a M REASON FOR REOUEST: Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: FROM: Maria Guerra DATE: — I I — 13 Signature nte;d Signature Robert Ward ReceW Printed Name: OMB FORM REVISED 03/12 Riance DepL RGOGIVed INVENTORY DELETION REQUEST Finance Dept, From: Pamela Johnson July 10, 2013 Monroe County LD. Number Serial Number Asset Descr*tion Date Purchased Original and FAtinuged Present Value 5843 31758897 Minolta Copy Machine Oct $4,495.00 Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Copy Machine was purchased used in 2006 and has outlived its useful life. PREPARED BY: iaw�l1 lx'X4�� DATE: July 10, 2013 Signaturey Parnela, Johnson Printed Name DIVISION DIRECTOR APPROVAL: Signature V x7 e 5 - ` t t,%; � 'J j�% OMB FORM REVISED 03/12 Printed Name Received R 2! I I i ki I i MONROE COUNTY finance Dept Finance D WMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM Finance Dept., Stop 8 DATE: -- 7 I.D. NuMbir SeriaU: Num r - be J ............ S' Na 5337 44HIS81 Dell GX 520 01-04-2006 1588.1610 5247 1MG1S8I Dell GX 520 01-04-2006 1588.1610 5241 13HIS81 Dell GX 520 01-04-2006 1588.1610 5264 4PGIS81 Dell GX 520 01-04-2006 1588,1610 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Obsolete equipment for MC Engineering needs - NOTE: - THE INFORMATION IN THE FINANCE DATA BASE STATES ON INVENTORY DATE 07-02-12 THESE WERE IN "GOOD" CONDITION — THEY HAVE BEEN STORED UNDER A DESK, UNUSED SINCE PRIOR TO 03- 2011 - ri PREPARED BY: _71�2-113 DATE: m C-1-11 I Sig re ' _ Printed DIVIS1. D C TOR APPRQVAL 1 T'Ud 1 1_rKTTf 1 AT 0107DAn VO AUDDI'lWAT T �� ea / 1 7- ignakre _145'uw ll lPrinted Name griture \6w '(\C� Received ii MONROE COUNTY Finance Dept, (.,"OMPt,jl'ER RELATED EQUIPMENT i INVEN'roRy DELETION REQUEST TO: JJ (..era-way. Propem Clerk F14OM: Kathrine CarnerlSolitt Wwste fitiatwe Dept.. Stop 8 DATE,: 25.1unc 2013 T B 11,C)"', All APPROVAI I �)ADVLX VISL 1"OR BIDS APPROVAI It) RINIOVI APPROVAI R! %sl I-OR 141 ol I S I FR l� 01 + 1 DA TTD AND I 1AS IllfN Rf,-PLACH) PrInted Name D1\ VtiI()N APPR(A'Al I ?r Vd/9 L n I " * 1 1 17/ 1 6 V( r nted - mw ... . ...... signature Printed Name MONROE COUNTY RecOed INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: ROY SANCHEZ Finance Dept, Stop 8 DATE: 2/13113 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: COUNTY RADIO SYSTEM WAS DETERMINED OBSOLETE SEVERAL YEARS AGO AND HAS SINCE BEEN DISCONTINUED. RADIOS LISTED ABOVE WERE PUT IN STORAGE TO BE USED FOR PARTS OR WERE NEVER REMOVED FROM OLDER VEHICLES, AND ALL HAVE ALREADY BEEN REMOVED FROM COUNTY INVENTORY. PREPARED BY: 2/13/13 DATE: Signature Roy Sanchez Printed Name DIVISION DIRECTOR APPROVAL: Kevin Wilson re.Tlm- 1r, I mW OMB FORM REVISED 03112 0! F - E o " "M MEN 0970-191 N/A MOBILE RADIO N/A N/A - SALVAGE N/A MOBILE RADIO N/A N/A - SALVAGE 0976-18 N/A 428ATY2472 MOBILE RADIO N/A N/A - SALVAGE N/A 428ATE2145 MOBILE RADIO N/A N/A - SALVAGE N/A OOITFQ1640 MOBILE RADIO N/A N/A - SALVAGE 0977-024 N/A MOBILE RADIO N/A N/A - SALVAGE 0977-023 N/A MOBILE RADIO N/A N/A - SALVAGE 0970-203 N/A MOBIL RADIO N/A N/A - SALVAGE CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: COUNTY RADIO SYSTEM WAS DETERMINED OBSOLETE SEVERAL YEARS AGO AND HAS SINCE BEEN DISCONTINUED. RADIOS LISTED ABOVE WERE PUT IN STORAGE TO BE USED FOR PARTS OR WERE NEVER REMOVED FROM OLDER VEHICLES, AND ALL HAVE ALREADY BEEN REMOVED FROM COUNTY INVENTORY. PREPARED BY: 2/13/13 DATE: Signature Roy Sanchez Printed Name DIVISION DIRECTOR APPROVAL: Kevin Wilson re.Tlm- 1r, I mW OMB FORM REVISED 03112 MONROE COUNTY INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: ROY SANCHEZ Finance Dept, Stop 8 DATE: 2/13/13 81 "% km 0 11111 ........ .... W m --11-1 1 ' 0901-94 740CQR5336 BASE RADIO N/A N/A - SALVAGE 9796161 HAND HELD RADIO N/A N/A - SALVAGE 0903-531 1559 428AVS1320 BASE RADIO N/A N/A - SALVAGE 0903-952 355AZJ3463 Z HAND HELD RADIO N/A N/A - SALVAGE CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: COUNTY RADIO SYSTEM WAS DETERMINED OBSOLETE SEVERAL YEARS AGO AND HAS SINCE BEEN DISCONTINUED. RADIOS LISTED ABOVE HAVE ALREADY BEEN REMOVED FROM COUNTYINVENTORY. PREPARED BY: DATE: / Signature Roy Sanchez Printed Name Signature Kevin Wilson 2/13/13 Printed Name OMB FORM REVISED 03112 Received MONROE COUNTY J Wh 10 2013 INVENTORY DELETION REQUEST Finance Dept. TO: Jj Geraway, Property Clerk FROM: Fire Rescue Lyyww,� sAap-- Finance Dept., Stop 8 DATE: 6-05-13 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 4157 927 Helicopter searchlight 10-23-2001 17,240.21 lgc> - 4246 876 Starburst Helo Light mount 07-11-2001 1813.32 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: (�CSC) S"ef =4- 0 v;v=i CIE mail i 1% PREPARED BY: DATE: y Signature OMB FORM REVISED 03112 MONROE COUNTY SHERIFFS OFFICE ��. RICH A . R SHERIFF t- . V MONROE COUNTY FIRE RESCUE, The Monroe County Sheriff's Office Aviation unit will take possession of two items from your inventory. One Starburst quick mount and one Starburst SX5 night sun. Both are nonoperational at this time and must be inspected for serviceable. We will be able to use some parts from the both units for our aircraft. Thank You Thomas G O'Dea MCSO Aviation Unit 10100 Overseas Hwy Marathon, A 33050 5525 COLLEGE ROAD, KEY T, Ft 33040 * * * (505)292 WWW. MYSSO.NET 10