12/14-20 Faraldo Circle RenovationAMY REAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: November 6, 2013
TO: Peter Horton,
Director of Airports
ATTN: Judy Layne, Senior Coordinator
Airport Grants and Finance
FROM: vitia Fernandez, D. Y/
At the October 16, 2013, Board of County Commissioners meeting, the Board granted
approval and execution of Item C1 Jacob Project Management Co.'s Task Order #12/14 -20 for the
Faraldo Circle Rehabilitation- Construction Support Services at the Key West International Airport.
Attached is a duplicate original of the above - mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney (w /o documents)
Finance
File
500 Whitehead Street Suite 101, PO�Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
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By
Mayor /Chairman
CONSULTANT:
TASK ORDER FORM
Upon the date approved
Effective Date by the County Mayor Task Order No. 12/14 -20
or his desigHt!e
Client Project No.
Engineer Project No. E9Y16720
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ( "Client ") and JACOBS PROJECT
MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 . ( "Agreement "). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: Faraldo Circle Rehabilitation — Construction Support Services
Client authorizes Consultant to perform the Construction Support Services described in Exhibit A
attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No.
and consists of 6 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 96,200.00
N/A Other (Describe):
Schedule
Services may commence on Execution
far Days
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BOARD OF COUNTY COMMISSIONERS
K OF MONROE COUNTY, FLORIDA
Witness W
Title5�
File: MSTR APS — Monroe County
RECEIVEI
AUG 2 2013
BY:
Page 1
JACOBS PROJECT MANAGEMENT CO
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Exhibit A — Scope of Work (12114 -20)
Monroe County
Key West International Airport
Rehabilitation of Faraldo Circle
Construction Support Services — PSO # 20
SCOPE OF WORK
Jacobs will provide construction support services for the rehabilitation of Faraldo Circle at Key
West International Airport (EYW). These construction support services will provide the following:
ASSUMPTIONS
• Construction phase services are based on 15 calendar days. In the event the
construction duration exceeds 15 calendar days, Jacobs reserves the right to revise our
proposal.
• Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
• All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard
copy (printed) format.
• Construction support services are based upon the following: 15 shop drawings / product
submittals. Our assumption is 80% of submittals will be approved on the first review and
20% will require re- submittal for a total of 18 submittal reviews.
ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES
1. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor. Review the
Contractor's construction schedule.
2. Prepare for and attend Pre - Construction conference.
3. Review all shop drawing submittals for conformance to the plans and specifications and
respond to the CONTRACTOR and owner with detailed summary of the applicability and
acceptability of the shop drawing.
4. Attend site visits and project related meetings. Observe work in progress and provide
reports to Owner. Assume one (1) site visit throughout the course of the construction
project.
5. Prepare written or verbal directives to the Contractor.
6. Prepare construction management plan.
7. Prepare scope of work for QA services.
RECEI'VEb i Page 1 of
i
AUG 2 7 2013
FBY: r--
8. Prepare Field Sketches, as necessary.
9. Provide general supervision and administrative support for resident engineer.
10. Review and approve estimates submitted by the Contractor for progress /final payments.
11. Prepare and negotiate change orders, as necessary.
12. Attend final inspection meeting.
13. Review Closeout Documentation.
14. Review quality assurance testing performed by the Contractor and review results.
Services for Article D will be provided under a lump sum basis.
ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Coordinate and attend progress meetings with the contractor, Airport, and any other
interested parties, as required prior to construction (e.g. Staging area coordination, setting
up Contractor's trailer.).
2. Attend pre- construction conference.
3. Provide full -time RPR services for the work associated with the project. The RPR for the
project shall have field experience in the type of work to be performed, be fully qualified to
make interpretations, decisions, field computations, and have knowledge of testing
requirements and procedures.
The RPR shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work, which is in non-
compliance.
• Ensure that tests are performed at the frequency stated in the specifications.
• Review certifications for conformance with the specifications.
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare "As-
Built" drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
Page 2 of 6
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction or
for safety precautions and programs in connection with the work, since these are solely
the CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes
the work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
C. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Attend final inspection and create punch list.
5. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Item
Duration (Calendar Days)
Pre - Construction Meeting /Mobilization 30
Construction 15
Punch List - Closeout 30
Page 3 of 6
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
Rehabilitation of Faraldo Circle - Construction Services
FEE SUMMARY
BASIC SERVICES
Article A:Data Collection
Article B: Design, Specifications and Meetings
Article C :Bidding Phase Services
Article D:Construction Phase Services
Article E:RPR Services
JOB HOUR AND FEE ESTIMATE
Hours Fee DBE AMOUNT
0 $ -
0 $ $
0 $
42 $ 39,500 $ 29,446.00
250 $ 56,700 $ 15,033
Total Basic Services Lump Sum Fee 292 $ 96,200 $ 44,479
DBE Percentage 46.24%
Page 4 of 6
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
JOB HOUR AND FEE ESTIMATE
Key West International Airport
Rehabilitation of Faraldo Circle - Construction Services
Task Expenses:
R OR6 ITEM
Proj.
Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
I Engineer
Designer
I Sr. CADD
Tech
Clerical
TOTAL
275.00
O%erall Project Management
S
10
12 Mileage (480 miles round trip @ $0.565 /mi)
$
275.00
Lodgmg/Meals Per Diem
$
221.00
10
1
Issue Notice to Proceed
Total Expenses
2
1,864.00
Subconsultants
2
2
Prepare for and attend Pre- Construction Conf.
AID
to
Total Subs
$
29,446.00
I
3
Review shop drawings and submittals
See AID Below
3a
Respond to RFI's
See AID Below
4
Attend Site Visits and Weekly Job Meetings
(Assume 1)
10
10
5
Prepare written or verbal directives to the
Contractor
See AID Below
6
Prepare Construction Management Plan
See AID Below
7
Prepare SOW for QA Services
See AID Below
8
Prepare Field Sketches
See AID Below
9
General Supervision and Support to RPR
SeeALD Below
0
10
Review and Approve Contractor Pay Req
SeeAID Below
11
Prepare and Negotiate Change Orders
See AID Below
12
Attend Final Inspection
10
10
13
Review Closeout Documentation
See AID Below
0
14
Review QA test results
See AID Below
15
Prepare and Submit Record Drawings
Set AID Below
TOTAL HOURS
0
42
0
0
01
01
01
42
RATE 1
$ 220.00 1
S 195.00
1 $ 140.00 1
S 123.001
S 90.001
S 85.001
S 90.00
$ 58.00
—
PAYROLL ESTIMATE I
S
s 8,190
S
S
S
S
s
S
s 8,190
Task Expenses:
2 Mileage (480 miles round trip @ $0.565 /mi)
$
275.00
Lodging/Meals Per Diem
$
221.00
4 Mileage (480 miles round trip @ $0.565/mi)
$
275.00
Lodging/Meals Per Diem
S
221.00
12 Mileage (480 miles round trip @ $0.565 /mi)
$
275.00
Lodgmg/Meals Per Diem
$
221.00
Misc.
$
376.00
Total Expenses
$
1,864.00
Subconsultants
Hitters Elect
S
2,000.00
AID
$ 27,446.00
Total Subs
$
29,446.00
TOTAL PAYROLL $ 8
Subconsultants $29,446
Expenses S 1
Lump Sum Fee Total S 39,500
Page 5 of 6
TOTAL FEE S 39,500
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
Rehabilitation of Faraldo Circle - Construction Services
JOB HOUR AND F
Tierra
NVORK ITEM
Proj.
Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
Desii4ner
Sr. CA DD
Tech
Clerical
TOTAL
1
Coordinate and Attend Meetings
$
221.00
3 Lodging/Meals Per Diem
10
4,420
Mileage (4x$565/Trip)
$
2,260
10
$
Attend Pre - Construction Meeting
4 Mileage($565/Trip)
$
565.00
10
$
221.00
5 Mileage ($565/Trip)x 2
$
10
3
Perform full -time resident inspection services 4 weeks
(7. 5 days per week 10 hr/ day)
442.00
Misc.
$
200
Total Expenses
$
10,917
200
4
.attend Final Inspection
10
10
=
Attend Punch List Follow Up Inspections (Assume 2)
20
20
6
Provide QA Testing
See Tierra Below
0
0
0
0
0
0
0
0
TOTAL HOURS
0
0
0
250
0
0
250
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00
$ 90.00
$ 85.00
i s
$ 90.00
$ 58.00
PAYROLL ESTIMATE
$ -
$ -
$ -
$ 30,750
$
S 307150
Tierra
$
15,033
Total Subs
$
15,033
T ask Expenses:
$
10,917
2 Mileage ($565/Trip)
$
565.00
Lodging/Meals Per Diem
$
221.00
3 Lodging/Meals Per Diem
$
4,420
Mileage (4x$565/Trip)
$
2,260
Car Rental
$
800
4 Mileage($565/Trip)
$
565.00
Lodging/Meals Per Diem
$
221.00
5 Mileage ($565/Trip)x 2
$
1,130.00
Lodging/Meals Per Diem x 2
$
442.00
Misc.
$
293.00
Total Expenses
$
10,917
TOTAL PAYROLL
$
30,750
Subconsultants
$
15,033
Expenses
$
10,917
Lump Sum Fee Total
$
56,700
TOTAL FEE $ 56,700
Page 6 of 6
'0
EXHIBIT A AMERICAN •
SCOPE OF SERVICES INFRASTRUCTURE
DEVELOPMENT, INC.
Pavement Rehabilitation
Faraldo Circle
Key West International Airport
Scope of Services
American Infrastructure Development, Inc. (AID) will provide Professional Services to JACOBS
for the construction phase of the rehabilitation of the asphalt pavement along Faraldo Circle at
Key West International Airport (EYW).
CONSTRUCTION SUPPORT SERVICES
• Prepare for and attend Pre - Construction conference.
• Prepare Construction Management Plan
• Coordinate on the preparation of a scope of work for Q/A Services
• Review all shop drawings submitted by the contractors and all materials used in the
construction of the project.
• Respond to RFI's and prepare field sketches as necessary.
• Issue Field Directives and Exhibits as necessary
• Attend site visits and project related meetings. Assume one (1) site visit throughout the
course of the construction project.
• Coordinate with Jacob's RPR during construction
• Review close out documentation.
• Edit electronic drawing files to produce as -built drawings from marked drawings provided
by the Contractor and EYW.
• Review and approve estimates submitted by the Contractor for progress /final payments.
These services will be provided on a lump sum basis.
PROJECT SCHEDULE
The tentative complete project schedule is as follows:
Item Duration (Calendar Days)
Pre - Construction Meeting /Mobilization 30
Construction 15
Punch List — Closeout 30
Exhibit A 6/17/13
Pavement Rehabilitation of Faraldo Circle Page 1
EXHIBIT B PAVEMENT REHABILITATION
FEE BREAKDOWN FERALDO CIRCLE �wnrwa
KEY WEST INTERNATIONAL AIRPORT oerecwerrr�i�c
Project Project Senior Senior
Technician Clerical
TASK Principal Manager Engineer Designer Totals
$178.00 1 $169.00 1 $156.00 $93.00 1 $61.00 1 $59.00
Construction Administration Services
1
Coordinate with EYW and Jacobs
2
Prepare Construction Management Plan
3
Prepare Scope of Work for Q/A Services
4
Prepare for and Attend Pre - Construction Conf
5
Review Shop Drawings /Submittals
6
Respond to RFI's
7
Issue Field Directives and Exhibits
8
Assist in Preparing Change Orders
9
Coordinate with Jacob's RPR During Construction
10
Periodic Site Visits (one)
11
Weekly Progress Meetings (Tele /Web Conf)
12
Review Q/A Test Results
13
Review Periodic Payment Requests
14
Perform Final Inspection /Prepare Punch list
15
Review Close -out Documents
16
Prepare and Submit Record Drawings
Total Labor Hours:
Total Labor Costs:
Total Expenses:
Total Construction Administration Services:
Total Labor and Expenses Fees (Lump Sum):
$27,446.00
8/15/2013 Page 1 of 1
$8,112.00 $14,040.00 $2,232.00 $1,062.00 $25,446.00
$2,000.00
$27,446.00
t ierra
SOUTH F L O R I DA
060moswcomamm MWOMIMM IMMMSOMM
June 25, 2013
Jacobs
3300 PGA Boulevard, Suite #780
Palm Beach Gardens, Florida 33410
Attention: Mr. Ryan A. Forney, P.E.
Senior Project Manager
Subject: Proposal for Construction Material Testing and Inspection Services
Key West International Airport (EYW)
Taxiway & Faraldo Circle Rehabilitation
Key West, Florida
TSF Proposal No. 1306 -259
Dear Ryan:
TIERRA SOUTH FLORIDA (TSF), Inc. is pleased to submit the proposal for providing
construction material testing and inspection services for the above referenced project in Key
West, Florida.
Our proposal is based on information provided to this office. We understand that the project in
general consists of rehabilitation of Taxiway EYW and Faraldo Circle, including milling,
bituminous overlay, sing structure, sidewalks and curb. . The following scope of services will
be required at this project:
• Inspection of asphalt plant supplier prior to starting construction;
• Density tests (using nuclear density methods) on existing base material, along with
representative Proctor test;
• Provide Building Inspector to observe structure foundation bottoms
• Provide senior engineering technician for concrete sampling and testing
• Provide engineering technician for concrete cylinder pick -up
• Provide senior engineering technician to assist with asphalt plant inspections and testing
during production;
TSF will provide experienced technical personnel to perform the necessary testing and inspection
services in accordance with the project specifications. We propose to accomplish the scope of our
services on a lump sum basis in accordance with the attached rate schedule. TSF's fees will be
determined by the actual amount of technical time expended for this project and the amount of
laboratory testing performed.
2765 VISTA PARKWAY. SUITE 10 WEST PAL'vt BEACH, FLORIDA 33411
(561) 687 -853 FAX (561) 687 -8570
State of fiorida Professioaa? Engineers Lkense #28073
Key West International Airport
Taxiway EYW- Faraldo Circle - Rehabilitation
TSF Proposal No. 1306 -259
TSF's laboratory and personnel fully comply with the standards of ASTM, ACI, AASHTO,
AISC, AWS and FAA standards. Our laboratory maintains CMEC and FDOT certification and
is staffed by experienced and certified field and laboratory personnel. In addition, we are
currently providing similar services in vicinity airports and are very familiar with the general site
conditions as well as the local construction practices.
ESTIMATED COST
We proposed to accomplish the above services on a rate schedule basis using the attached rates
with a not to exceed amount of $15,033.
We appreciate the opportunity to offer our services for your project. Should you have any
questions or need additional information, do not hesitate to contact me at (561) 687 -8536.
Respectfully submitted,
TIE SOUTH FLORIDA, INC.
ama mar Vedula, P`.E.
Principal Engineer
Attachments: Unit Fee Schedule
Key West International Airport
Taxiway EYW- Faraldo Circle- Rehabilitation
TSF Proposal No. 1306 -259
Fees Breakdown for
Construction Materials Testing Services
Laboratory Testing Services
Moisture - Density (Modified Proctor Test), 1 test @ $105.00 /each $ 105.00
SUBTOTAL: $ 105.00
II Construction Services -Soil & Concrete Testing
Nuclear Density Tests, 40 hours @ $65.00 /each $ 2,600.00
Concrete Testing, 40 hours @ $65.00 /hour $ 2,600.00
Concrete Cylinder pick -up, 18 @ $55.00/hour 990.00
SUBTOTAL: $ 6,190.00
III Construction Services Asphalt Inspection/Testing/Professional Services
Building Inspector, 12 hours @ $65.00/hour $ 780.00
Asphalt Plant Facility Inspection, 8 hours @ $86.00/hour $ 688.00
Asphalt Plant Inspection- During production, 70 hours @ $86.00/hour $ 6,020.00
Senior Engineer, P.E, 10 hours @ $125.00/hour $ 1.250.00
SUBTOTAL: $ 8,738.00
TOTAL CONSTRUCTION MATERIALS TESTING SERVICES: $15,033.00
H E E
HILLERS ELECTRICAL EArGIA_EERIArG, TVC,.
June 12, 2013
Mr. Ryan A. Forney, AIA
JACOBS
3300 PGA Boulevard, Suite 780
Palm Beach Gardens, Florida 33410
Subject: Electrical Construction Services Fee Proposal for the Monroe County -
Key West International Airport (Airport) Faraldo Circle Roadway Lighted
Sign Electrical System Design.
Dear Ryan:
Hillers Electrical Engineering, Inc. (HEE) is pleased to provide JACOBS (JB) an
electrical design services fee proposal for the Airport Roadway Lighted Sign Electrical
System. Scope based on JACOBS provided information.
The following items are included in our design phase scope:
• Does not include Notice to Proceed meeting.
• Includes Shop Submittal Reviews and Approvals.
• Includes RFI- Responses.
• Does not include review of change orders.
• Includes - (1) periodic site observation visit.
• Includes 1- final acceptance testing & inspection.
• Does not include "Record drawings" per Contractors Red Line mark -ups.
Our proposed lump -sum fee for electrical construction services is: $ 2,000.
Sincerely,
Thomas Doran, Vice — President
23251 State Poad 7. Siiite 100. Roca Katon. Florida 33 128 561 -k51 -9165 Fax: 561 - 451 -48136