2nd Amendment 11/20/2013AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
ram cowrn, FLORIDA
DATE: December 14, 2013
TO: Roman Gastesi, County Administrator
ATTN: Connie Cyr, Aide to
County Administrator
FROM: Vitia Fernandez, D.
..
•
At the Novermber 20, 20VBoard of County Commissioner's meeting the Board granted
approval and authorized execution of Item U l l Amendment No. 2 to a contract with AMEC
Environment & Infrastructure, Inc. in the amount of $31,391.13 to provide a six month extension of time
to June 30, 2014 and additional services to provide assistance in obtaining homeowner approvals for
implementation of the demonstration projects and to update the canal management master plan data base
with new information regarding the demonstration canals and other canals.
Enclosed is an original of the above - mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 195 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 -289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
A!ME%(D MIENT NO.2
TO THE CONTRACT FOR ENGINEERING SERVICES
FOR THE
SELECTION OF CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO.2 dated //r - 90, 260 to that Contract dated the 15 day of May, 2013,
as amended September 17, 2013 by and between Monroe County, "COUNTY," and ANIEC Environment
& Infrastructure, Inc., "CONSULTANT';
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to test various
methods for canal restoration techniques to verify the applicability, feasibility, effectiveness and costs in
real time of the techniques on the canals; and
WHEREAS, much progress has been made under this CONTRACT; and
WHEREAS, additional services and an extension of time is needed to coordinate the participation of the
homeowners in the demonstration projects; and
WHEREAS, the Canal Management Master Plan needs to be updated with information related to the
demonstration canals.
NOW, THEREFORE, in consideration of mutual promises, covenants and agrees as stated herein, and for
other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and
CONSULTANT agree as follows:
1. Article 2.1.1 of the CONTRACT and Amendment NO. 1 shall be deleted and replaced with the
following:
2.1.1 The CONSULTANT will complete all services for the COUNTY no later than 1 year 46 days
from execution of the CONTRACT. This CONTRACT shall expire June 30, 2014.
2. Article 3.4 shall be ADDED, as follows:
3.1 The County desires additional services to be added to this AMENDMENT NO. 2. AMEC shall
provide assistance in obtaining homeowner approvals for implementation of the demonstration projects
and updating the canal management master plan data base with new information about the demonstration
canals and other canals as specified in Exhibit "24" to this ADDENDUM No. 2.
3. Article 7.3.1 shall be DELETED and REPLACED with the following:
73.1 A. This Amendment No. 2 adds an additional Thirty -One Thousand Three Hundred and
Ninety-One Dollars and Thirty -One Cents ($31,391.13) to the Project cost plus
reimbursable costs as described below.
B. The CONSULTANT shall be reimbursed on a cost reimbursement basis for all eligible
project costs upon the completion, submittal and approval of deliverables identified in
Page 1
Exhibit 2 -1, in accordance with the schedule therein. All bills for amounts due under
this CONTRACT shall be submitted in detail sufficient for a proper pre -audit and post -
audit thereof. A final payment request shall be submitted to the COUNTY no later than
June 30, 2014.
C. The Payment Request Form shall be accompanied by supporting documentation and
other requirements of law or ordinance as follows for each deliverable:
••
-- Reimbursement requests for payments to CONSULTANT must be substantiated
CD
by copies of invoices with backup documentation identical to that required from
w -= the CONSULTANT. Payments for direct salaries shall clearly identify the
personnel involved, salary rate per hour, and hours/time spent on the project. All
C:) multipliers used (Le. fringe benefits, overhead, and/or general and administrative
rates) shall be supported by audit. If the COUNTY determines that multipliers
charged by any contractor exceeded the rates supported by audit. the
J o , CONSULTANT shall be required to reimburse such funds to the COUNTY
within thirty (30) days of written notification. Interest on the excessive charges
shall be calculated based on the prevailing rate used by the State Board of
Administration.
4. In all other respects, the original Contract and Amendment No. 1, remain unchanged.
IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 2, to be executed by its duly
ad year first above written.
AMEC ENVIRONNMW &
INFRASTR �, INC.
By:
Print Name
Title: na Y
Date:
MONROE COUNTY ATTORNEY
PPROVED AS TO FO .
NA ILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Date 0 - -2 30 1 2
BOARD OF COUNTY COM[MMIONERS
OF MONROE CO FLORIDA
By:
el Iayor
Date: 1 I� aol abI:L
Nk-
WITMS to AMEC
Print Nam g
Date.
WI to
Print Name r e c '
Date: I I • g - 1
Page 2
EXHIBIT 2 -1
SCOPE OF SERyias
TASK 1: ASSISTANCE WITH OBTAINING HOMEOWNER APPRovALs FOR IMPLEMENTATION OF CANAL
RESTORATION DEMONSTRATION PROJECTS
There are numerous tasks that are required to obtain the necessary homeowner approvals for
implementing the Monroe County funded Canal Demonstration Projects. AMEC will work
closely with Monroe County staff, including the Sustainability Program Manager and the office of
the County Attorney to complete these tasks. Due to the complexity of the project and the
anticipated unforeseen circumstances AMEC and County Staff will reevaluate their respective
duties and amend the contract when necessary.
Letter of Interest
AMEC will work with the Office of the County Attorney to develop a letter of interest to send to
homeowners to obtain an initial documentation of their interest in participating in the
demonstration project. AMEC will provide details of the proposed restoration, homeowner
contact information, and information about operation and maintenance. AMEC will answer
county staff questions and teleconference when needed to address issues. The cost estimate
does not include the actual mailing and certified postage for the mailing to homeowners.
AMEC will attempt to contact property owners on the demonstration canals by phone or in
person for each demonstration canal as a follow up to the interest letters. AMEC will provide
homeowners information concerning the proposed restorations and try to answer all their
questions concerning the program. The Monroe County Board of County Commissioners has
decreed that if signed Interest letters from all property owners granting approval for restoration
are not obtained within 90 days of mailing, then that canal will be eliminated from the
demonstration project and the next ranked canal will be contacted.
Identification of Ownership
AMEC will work with County staff, Office of the County Attorney and State agencies to identify
the owners of the properties that will require approvals for the restorations. AMEC will assist
County staff with obtaining appropriate authority from the property owners to allow Monroe
County and its contractors to perform any proposed canal restoration work, including but not
limited to, the following:
• Canal submerged lands
• Property owners of areas within the footprint of the proposed restorations
• Canal water front property owners
• Equipment staging area properties
• Properties where equipment will be constructed and remain in operation.
• Roadway Rights -of -Way required for culvert installation.
Page 1 of Exhibit 2 -1
Owner Approval Agreements
AMEC will obtain the required homeowner approvals for authorization to implement the canal
demonstration projects. AMEC's assistance will be provided in obtaining the homeowner
agreement forms required for the South Florida Water Management District Environmental
Resource Permit, United States Corp of Engineer's Permit and Florida Keys National Marine
Sanctuary Permit, and other agencies who have jurisdiction over the project area AMEC will
provide the maps showing proposed equipment staging areas and construction areas and
provide conceptual design details of the proposed construction. AMEC will communicate and/or
meet with homeowners to answer their questions related to the restorations. If after 90 days,
approvals have not been obtained, AMEC will seek guidance from the County staff as to how to
proceed before expending further effort
DELIVERABLE: Monthly activity reports summarizing work completed that month, next
month's action Items and projected schedule.
Due to the unknown and variable nature of the scope of work contained in this task (e.g. first
time setting up these agreements in Monroe County, inaccessible homeowners) AMEC will
perform these serves on a time and material basis not to exceed the authorized amount. The
attached spreadsheet, Exhibit 2 — 2, provides the estimated hours per each staff level. If
additional hours are required to complete the tasks a change order will be provided to Monroe
County for approval.
Total Task 1: $24,989.13
TASK 2: CANAL MANAGEMENT MASTER PLAN DATA BASE UPDATING
AMEC will obtain additional information related to the demonstration canals as well as other
canals and compile that information into the central Canal Management Master Plan data base
for access to all interested parties. AMEC will update the Canal Management Master Plan
attribute table with new information related to canal information, homeowner contacts,
appropriate restorations, and water quality information. AMEC will provide the above data base
services up to 24 hours for Wendy Blondin (Project Manager), 16 hr Stephen Hanks (GIS), 12
hours Maggie Kanakis (Admin/Data entry), and 4 hours Jose Milian (CADD).
DELIVERABLE: CO with Updated Canal Database
Task 2 Total: $6,402.00
Total Project Cost: $ 31,391.13
Page 2 of Exhibit 2 -1
Cost Estimate
Monroe County Homeowner Approval Coordination and Data Base Management Updating
Labor Title
Labor Category Contract Rate tours I oral %Fosz
Senior Project Manager
A
$159.00
4
$638.00
Principal/Project Manager
A
$155.00
100
$15,500.00
Senior Engineer
A
$109.00
24
$2,616.00
Staff I
A
$71.00
24
$1,704.00
Staff II
A
$77.00
24
$1,848.00
GIS/CADD I
B
$66.00
26
$1,716.00
Admin li
B
$52.00
15
$780.00
Expenses
Misc (copying, postage)
Subtotal
Unit
per report
Labor:
Rate Quantity
$0.00
$24,800.00
Total Cost
$0.
Mileage
per mile
$0.445
425
$189.13
Per Diem
per day
$36.00
$0.00
Hotel
per night
$145.00
$0.00
Subtotal
Expenses: $189.13
TASK 1 TOTAL: $24,989.13
Task 2: Updating of Canal Database
Estimated
Labor Title Labor Category Contract Rate Hours Total Cost
Senior Project Manager
A $159.00 0
$0.00
PrincipaWroject Manager
A $155.00 24
$3,720.00
Senior Engineer
A $109.00 16
$1,744.00
Staff 11
A $77.00 0
$0.00
Senior Tech I
B $60.00 0
$0.
Admin 11
B $52.00 12
$624.00
CADD 1
_+
B $66.00 4
$254.00
Expense
Misc
Subtotal Labor:
Unit Rate Quantity
1.00 $50.00 1
$6,352.00
Total Cost
$50.00
0.00 $50.00
TASK 2 TOTAL: $ + 402 - 00
TOTAL PROJECT COST: $31,391.13
I GM12013 2:04 PM