12/14-21 Emergency Drainage DesignAMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE. December 23, 2013
TO: Peter Horton,
Director of Airports
ATTN.- Judy Layne, Senior Coordinator
Airport Grants and Finance ,
FROM. Vitia Fernandez, D.C.
At the December 11, 2013, Board Iyounty Commissioners meeting, the Board granted approval and
execution of Item CI I Task Order 12/14-11 for professional services with Jacobs Project Management
Co. for Services Authorized: Emergency Drainage Design & Construction Phase Services — EYW PSO
#21.
Enclosed is a- duplicate original of the above - mentioned for your handling. Should you
have any questions, please feel free to contact our office.
cc: County Attorney (w /o documents)
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax: 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
I
• G-Unlur -
.t'
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Upon the Date Approved
by the Couty Mayor
Effective Date os his desi Task Order No. _12/14 -21
404- 630176- 560630—
Client Project No.G AKA158- 530310 Engineer Project No. E9Y16721.
This Professional Services Task Order (PSTO) is entered into on the effective date noted above pursuant
to the "Master Agreement for Professional Services" between Monroe County, Florida ( "Client ")
and JACOBS PROJECT MANAGEMENT CO. ( "Consultant "), dated November 16, 2011
( "Agreement "). The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized: Emergency Drainage Design & Construction Phase Services - EYW
Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 89,868.00
C:)
U_
N/A Other (Describe):
Schedule
Services may commence on Execution
will cease by 365 days
BOARD OF COUNTY COMMISSIONERS
AMY HEAVILfNrP OF MO E C FLORIDA
WA OA a �
By Mayor /Chairman
_ = U
ors
CIO
CJ
Lc.J
O
Witnes
' IN- . ST CST
Title
File: MSTR APS — Monroe County
A N_ Ucy(s� C TTZvCtu�
Page 1 of 1 � I
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CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By 1!i ���
Exhibit A Scope of Work
Monroe County
Key West International Airport (EYW)
CONSTRUCTION DOCUMENTS for IMPLEMENTATION of
EMERGENCY DRAINAGE CORRECTIVE ACTION PLAN - EYW
SCOPE OF WORK
INTRODUCTION
Jacobs was issued PSTO 12/14 -12, titled "Emergency Drainage Corrective Action Plan"
( EDCAP). EDCAP performed an assessment of the existing stormwater management system at
Key West International Airport (EYW) and outlined a phased program for stormwater
improvements for EYW. EDCAP was initiated to address needs as identified in the Federal
Aviation Administration (FAA). On June 21 -22, 2012 the FAA conducted an inspection to
determine compliance with 14 CFR part 139. They wrote the following regarding drainage in their
Letter of Correction to the Airport:
1. 139.305 (a)(6) - Paved areas
Taxiway and ramp pavement is not properly drained to prevent ponding. Taxiway C
centerline, holding position markings, and surface painted signs were obscured by water.
Excessive ponding was present on the general aviation ramp, along the edges of Taxiway A at
the West side of the airfield, at the Taxiway C holding position, Taxiway A 1 -A4, Taxiway A7
and A8, and along the West side of the Taxiway E holding position marking.
2. 139.309 (b)(2) - Safety areas
The Runway 9 -27 safety area on the South side of the runway is not properly drained.
Excessive water accumulation was present almost the entire length of the runway between
the runway pavement and Taxiway A.
Jacob's recommendation was to pursue a phased implementation of Alternatives. The first phase
would be for improvements that could be implemented with minor permitting consequences in
both time and effort. The following list the recommended Phased Improvements:
Phase 1
• Phase 1 Permitting
o SFWNID Letter modification of the existing ERP for Phase 1 Improvements.
o Facility wide permit for the operation of the 19 wells on the Airport property with
FDEP. The area wide permit will require the evaluation of each drainage well's
physical characteristics and current condition. The existing drainage wells require
routine maintenance and inspections to verify that the sedimentation basins, prior
to the wells, and that each well is cleaned and operating properly.
Perform routine maintenance and inspection of existing drainage wells to verify each
drainage well's physical characteristics and current condition. Clean each well and
sedimentation basin as required.
• Grade / maintain infield areas in accordance with FAA advisory circular 150/5300 -13A.
• Construct Exfiltration trenches to expedite the removal stormwater runoff for the airfield
Page 2 of 6
and reduce the volume of stormwater that overflows to the adjacent salt ponds.
Phase 2
• Develop plans and Letter Modification permit documents for Interconnection of existing
drainage basins. This will connect the runway infield areas with taxiway infield areas
which will allow for a connection to the phase 1 exfiltration trenches and the phase 3
pumped drainage wells.
Phase 3
• Develop plans and Full Permit Modification documents for purnped drainage wells and
low berms at fence perimeter.
DETAILED SCOPE OF DESIGN SERVICES FOR PHASE 1
Jacobs will provide planning and design services for the following:
Article A — SFWMD Permit
Jacobs will prepare an SFWMD Letter modification of the existing ERP for Phase A
Improvements.
Services for Article A will be provided under a lump sum basis.
Article B — Design Plans and Specifications
Jacobs will prepare plans and specifications for:
Obtaining drainage well physical characteristics and current condition, for nineteen
drainage wells. The plans will also address routine maintenance and cleaning of the
wells as required.
2 Backflow devices for twelve gravity drainage wells.
3 Two exfiltration trenches, approximately 800 feet in total length.
Drawings and Specifications will be prepared for 90% and final contract document. Design will
be developed for all elements identified in this scope of work.
• Develop technical specifications using the FAA's standard specifications for
construction.
• Coordinate and incorporate Monroe County provided contract document /frontend
specifications into the final contract bid documents. (i.e. Notice to Bidders,
Invitation to Bidders, Contract, etc.)
• Prepare for and attend two (2) meetings at the Airport to discuss project progress and
review the design submittals.
• Prepare for and attend one (1) meeting at the Airport to discuss construction
phasing with Airport Staff and Tenants.
• Provide a detailed construction cost estimate for the project at the 90% and at final
contract document design levels
Page 3 of 6
• Prepare FAA construction management plan
• Develop the following anticipated plans.
o Title Sheet (1)
o General Plan (2)
o Notes and Summary of Quantities (1)
o Existing Conditions Plan(1)
o Proposed Works plan (3)
o Drainage & Miscellaneous Details Plan (1)
o Drainage/Erosion Control Plan (1)
o Drainage/Erosion Control Details (1)
o General Phasing and Safety Plan (2)
o Detailed Phasing and Safety Plan (2)
Total 15 Sheets
o Coordinate, distribute and print the following copies of the preliminary construction
documents (plans, specifications, and construction cost estimate for review by
Monroe County, FAA, and FDOT
Preliminary Submission (90 %, Final Contract Documents)
Monroe County 2 copies of plans (1 full size, 1 half size); 2 copies of
specifications; 2 copies of estimate for each submission.
FAA 2 half size copies of plans and a CD containing the drawings,
specifications, and engineer's estimate for each submission
FDOT 2 half size copies of plans and a CD containing the drawings,
specifications, and engineer's estimate for each submission.
• Conduct an in -house QA /QC review prior to each submission. The in -house QA /QC
check will involve an experienced independent individual, depending on each
discipline, to conduct a comprehensive check on all documents to be submitted (i.e.
plans, specifications, estimates, etc.). Time will be required for engineers and
CADD technicians to correct items listed under the in -house QA/QC review.
• Address final comments from 90% design for final contract documents.
Services for Article B will be provided under a lump sum basis
Article C - FDEP Drainage Wells Permit
Utilizing the information obtained from Article B, item 1, Jacobs will prepare an application
for an FDEP area wide permit, for the operation of the nineteen drainage wells on the Airport
property.
Page 4 of 6
Services for Article C will be provided under a lump sum basis.
Article D — Advertising and Bidding Services
Supply electronic copy of plans and specifications for use in the County's electronic
bidding system.
2. Prepare an "Invitation to Bid ", all forms for advertisement, bid proposals, contract
bonds, labor and DBE requirements and other contract documents needed to
solicit public bids for the construction of the project. The Owner shall be responsible for
the cost and placement of all public advertisements required including all newspapers in
which the advertisement is placed.
3. Prepare for and attend the Pre -Bid Conference, one (1) day.
4. Prepare and respond to Bidders questions.
5. Issue necessary Addenda and Directives to Bidders. One (1) addendum is
assumed.
6. Review the bids received, prepare the final bid tabulation, and make
recommendations /rejections of award of the Contract to the Owner.
7. Prepare construction contract drawings and specifications.
Services for Article D will be provided under a lump sum basis.
Article E — Post Design Construction and RPR Services
Jacobs will provide a part time RPR for daily inspection and coordination with Airport Staff. The
RPR is estimated to be required an average 4 hours /day for the 4 week construction period, with
coordination time before start of construction and for closing out the project after construction
completion. Jacobs will perform Construction Contract Administration with RPR services being
provided through sub consultant Perez Engineering & Development Inc. The construction phase
will commence with the award of the contract for construction services. The construction- related
services include the following services:
• Provide office administrative support in order to respond to contractor RFI's, Change
Orders, Pay Requests, and Request for Field Modifications.
• Assistance with processing of pay request and change orders.
• Attendance at a pre - construction meeting.
• Review of shop drawings.
• Assist County regarding resolution of construction issues.
• Review record drawings prepared by the Contractor.
• Attend final walk through with Contractor.
• Prepare final punch list and Statement of Completion of construction documents.
• Coordinate as required for Government Agency sign -off and Permit Certifications
Page 5 of 6
Jacobs will not be responsible for construction means, methods, techniques, sequences, or
procedures, for safety precautions and programs in connection with the work, or for the acts or
omissions of the contractor.
See attached proposal / Scope of work from Perez Engineering & Development Inc. for RPR
services
Services for Article E will be provided under a lump sum basis.
ADDITIONAL SERVICES
Services not included and not anticipated in the scope of work, include, but are not limited to the
following:
• Design and permitting of Phase 2 and Phase 3 of the EMERGENCY DRAINAGE
CORRECTIVE ACTION PLAN TECHNICAL MEMORANDUM, dated May 30,
2013.
• Building Department Permitting.
• No offsite Roadway improvements are anticipated.
• No offsite utility improvements are anticipated.
• It is not anticipated that wetlands, wildlife habitat or soil / groundwater contamination
will affect the design or construction on the site or that any government agency
permitting or mitigation will be required for these environmental concerns by Jacobs.
Government Agency cost for all building and engineering permit fees are not included in this
proposal. Jacob's assume the owner will supply signatures for permits or designate a
responsible entity for such.
Items identified as not included or limited in the scope of services can be provided or expanded
upon as additional services under a separate agreement or supplemental to this agreement.
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Item Date
Begin Design / Permitting at NTP
Complete Design
30 days from NTP
Advertise for Bids 90 days from NTP
Page 6 of 6
JACOBS ENGINEERING GROUP
JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Emergency Drainage Corrective Action Plan - Phase
1 (12114 -21)
FEE SUMMARY
BASIC SERV ICES
Hours
Fee
DBE AMOUNT
Article A: SFWMD Permit
32
$
3,897
Article B: Design Plans Specifications and Meetings
198
$
39,322
$ 12,040
Article C: FDEP Drainage Wells Permit
62
$
8,549
Article D: Advertising and Bidding Services
104
$
12,304
Article E: Post Design Construction and RPR Services
109
$
25,797
$ 12,850
Total Basic Services Lump Sum Fee
505
$
89,868
$ 24,890
DBE Percentage
27.70%
G:1CNil SdeUobsWonme County AirporWE9V167XX Drainage Improvement Ph 1\ 100PRCOMEYW -EDCAP Phase 1 Design - Construction sernces fee_2013- 09- 23.xlsx Page 1 of 6
JACOBS ENGINEERING GROUP
Airport:
Project:
Emergency Drainage Corrective Action Plan - Phase 1 (12/14 -21)
Monroe County
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Task Subconsultants
WORK ITEM
Proj.
Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Ingineer
Designer
Sr., CADD
ech
Clerical
TOTAL
I
St %\,\I[) l)-no
4
10
10
8
32
Total Subconsultants
$ -
Subconsultants
$
-
0
3
S
23
Task Expenses:
Cost Plus Fee Total
$
3,897
0
a
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
0
-
Per Diem Lodging & Meal (X visits @ $xxx/day)
Airfare (X trips @ $xxx/trip)
0
6
Misc / Printing
J123.00
Total Expenses
L$1
0
TOTAL HOURS
01
41
10
3,897
j
0
8
32
RATE
$ 220.00
$ 195.00
$ 140.00
$ 85.00
$ 58.00
LABOR ESTIMATE
$
$ 780
$ 1400
$ -
$ 464
3874
Task Subconsultants
TOTAL LABOR
$
3,874
N/A
$
N/A
$
Total Subconsultants
$ -
Subconsultants
$
-
Expenses
S
23
Task Expenses:
Cost Plus Fee Total
$
3,897
1 Mileage (40 miles round trip @ $0.565/mi ) x I trip
S 22.60
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits @ $xxx/day)
Airfare (X trips @ $xxx/trip)
Misc / Printing
Total Expenses
$ 23
TOTAL FEE
$
3,897
G1CivBSR,U,b VAO CaurryAvpoNa1E9r18]%X Oraire9eImprwerrerlPIi1 \t00PRCONEVW- EDCAPPba 1 pesign- COnstrvCionurvicestee_2013 23z Page 2 of 6
JACOBS ENGINEERING GROUP
Airport:
Project:
Article B: Design Plans Specifications and Meetings
Monroe County
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Emergency Drainage Corrective Action Plan - Phase 1 (12/14 -21)
Task Subconsultants
4 Tierra South Florida
N/A
Total Subconsultants
Task Expenses:
2 Mileage (480 miles round trip @ $.565/mi) x 3
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits @ $xxx/day)
Airfare (X trips @ $xxx/trip)
Misc / Printing
Total Expenses
$ 12,040.00 (DBE)
S
$ 12,040.00
TOTAL LABOR
Subconsultants
Expenses
Cost Plus Fee Total
$ 26,018
$ 813.60
$ 450.00
$ 1,264
$ 12,040
$ 1,264
$ 39,322
TOTAL FEE $ 39,322
G'. - SRetIOMVA .County A1 V% D,,iw lmpro -t Pli1l100PRCONa:VW -EDCAP Mh 1Dealpn- Cmcbuction w. w.. a lw201 23� Page 3of6
WORK ITEM
Proj. Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
Designer
Sr. CADD
Tech
Clerical
TOTAL
I
Prepare Plans and Specifications
4
12
32
32
4tl
16
136
2
Meetings
30
20
�0
3
Cost Estimate
4
S
12
4
Perform Geotechnical Investigation
See Tierra South Florida, Inc. belo,
0
6
0
TOTAL HOURS
4
42
36
60
0
0
40
16
198
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00
1 90.00
1 85.00
1 90.00
1 58.00
OR ESTIMATE
$ 880.00
$ 8,190.00
$ 5,040.00
$ 7,380.00
$
$
$ 3,600.00
$ 928.00
$ 26,018.00
Task Subconsultants
4 Tierra South Florida
N/A
Total Subconsultants
Task Expenses:
2 Mileage (480 miles round trip @ $.565/mi) x 3
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits @ $xxx/day)
Airfare (X trips @ $xxx/trip)
Misc / Printing
Total Expenses
$ 12,040.00 (DBE)
S
$ 12,040.00
TOTAL LABOR
Subconsultants
Expenses
Cost Plus Fee Total
$ 26,018
$ 813.60
$ 450.00
$ 1,264
$ 12,040
$ 1,264
$ 39,322
TOTAL FEE $ 39,322
G'. - SRetIOMVA .County A1 V% D,,iw lmpro -t Pli1l100PRCONa:VW -EDCAP Mh 1Dealpn- Cmcbuction w. w.. a lw201 23� Page 3of6
JACOBS ENGINEERING GROUP
Airport:
Project:
article CA FDEP Drainage \N ells Permit
Monroe County
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Emergency Drainage Corrective Action Plan - Phase 1 (12/14 -21)
Task Subconsultants
YORK 1101
Proj.
Director
Sr. Pruj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
I Designer
Sr. CADD
Tech
Clerical
I TOTA I,
1
FDEP Drainage Wells Permit
2
1_
16
12
Total Subconsultants $ -
62
2
-
Expenses
$
253
Task Expenses:
Cost Plus Fee Total
0
3
1 Mileage (320 miles round trip @ $0.5651mi ) x 1 trip $ 203.40
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
0
4
Per Diem Lodging & Meal (X visits @ Sxxx/day)
Airfare (X trips @ $xxx/trip)
0
5
Total Expenses $ 253
TOTAL FEE
S
0
6
0
TOTAL HOURS
2
121
16
121
0
01
62
RATE
S 220.00
$ 195.00
$ 140.00
1 $ 123.00
1 $ 90.001$
85.00
$ 90.00
$ 58.00
LABOR ESTIMATE
$ 440
$ 2
$ 2,240
1 $ 1
-
I $ -
$ 1,800 1
$
8296
Task Subconsultants
TOTAL LABOR
8296
N/A $
N/A $
Total Subconsultants $ -
Subconsultants
$
-
Expenses
$
253
Task Expenses:
Cost Plus Fee Total
$
8,549
1 Mileage (320 miles round trip @ $0.5651mi ) x 1 trip $ 203.40
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits @ Sxxx/day)
Airfare (X trips @ $xxx/trip)
N isc / Printing $ 50
Total Expenses $ 253
TOTAL FEE
S
8,549
G 1CivJ SMeJoesV.twroe Co ��4Y .x nramaga Improvemer6 Pa1 COMEYW£O Place 1 nespn-Co aervl[ee Iw_2011D923s4v Page 4 of 6
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Emergency Drainage Corrective Action Plan - Phase 1 (12/14 -21)
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Task Subconsultmts
WORK ITEM
Pruj.
Director
Sr. Proj.
Manager
S
Engin eer
Project
Engineer
Engineer
Designer
Sr. CADD
Tech
Clerical
TOTAL
I
Prepare for and attend the Pre -Bid Conference
4
10
S -
10
0
4
28
Prepare responses to RFIs/lssue Addenda
4
$ -
Subconsultants
8
-
6
4
22
3
Revisions to Bid Drawings
Task Expenses:
4
Cost Plus Fee Total
$
4
1 Mileage (480 miles round trip ® $.565/mi) x 3
8
4
20
4
Review Bids for Responsiveness
2
8
8
4
22
Per Diem Lodging & Meal (X visits Q $xxx/day)
Prepare a Bid Tabulation
2
Airfare (X trips @ $xxx/tnp)
2
2
6
6
Make Reeotummendation for Award
2
Total Expenses
$ 814
2
2
6
TOTAL FEE
TOTAL HOURS
6
30
0
01
34
14
104
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00
$ 90.00
S 85.00
$ 90.00
$ 58.00
- --
LABOR ESTIMATE
$ 1 320
$ 5,850
$ -
$ -
$ 3,060
$ 1,260
S 11,490
Task Subconsultmts
TOTAL LABOR
$
11,490
N/A
$
N/A
$
S -
Total Subconsultants
$ -
Subconsultants
S
-
Expenses
$
814
Task Expenses:
Cost Plus Fee Total
$
12,304
1 Mileage (480 miles round trip ® $.565/mi) x 3
S 813.60
Rental Car (X weeks @ $xxx/week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits Q $xxx/day)
Airfare (X trips @ $xxx/tnp)
Misc /Printing
Total Expenses
$ 814
TOTAL FEE
$
12 304
G:�Crvtl SlteUabzVAOnroe CeurLY Aspons E9Vi61%X Aanage Impove 1 \1"RCGMEY c£ PPha 1 201 23A. Page of
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Emergency Drainage Corrective Action Plan - Phase 1 (12/14 -21)
Task Subconsultants
WORK ITEM
I Proj. Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
I Designer
Sr. CADD
Tech
Clerical
TOTAL
1
Prepare for and attend the Pre - Construction
Conference
$
to
S
4
14
2
Prepare Construction Mgmt Plan
_
4
Total Subconsultants
$ 12,850.00
6
3
Prepare responses to RFIs
2
Expenses
4
814
4
_
12
4
Review Contractor Submittals
25,797
21
S
813.60
6
Rental Car (X weeks @ $xxx / week)
8
5
Issue Field Directives
1
Gas for Car Rental On -Site =
4
2
7
6
Prepare Change Orders
2
Airfare (X trips @ Sxxx/trip)
4
6
7
Coordinate and Review QA Testing
2
6
$
814
8
8
QA Testing
See Tierra South Florida, Inc. below
9
Provide Part Time RPR Services
See Perez Engineering & Development Inc. below
10
Review Requests for Payment
2
4
2
8
11
Attend progress meetings (0)
0
12
Perform Final Inspection/ Prepare Punch List
If)
4
14
13
Review Close -out Documents
2
v
2
10
14
Prepare and Submit Record Drawings
2
4
8
2
16
TOTAL 1IOURS
0
27
0
0
52
0
14
16
109
RATE
$ 220.00
$ 195.00
S 140.00
$ 123.00
$ 90.00
$ 85.00
$ 90.00
$ 58.00
---
PAYROLL ESTIDIATE
$ -
$ 5,265
$ -
$ -
$ 4,680
S -
S 1,260
$ 928
S 12,133
Task Subconsultants
TOTAL LABOR
$
12,133
8 Tierra South Florida
$
2,950.00 (DBE)
9 Perez Engineering & Development Inc. - RPR
$
9,900.00 (DBE)
S
$
Total Subconsultants
$ 12,850.00
Subconsultants
$
12,850
Expenses
$
814
Task Expenses:
Cost Plus Fee Total
$
25,797
1 Mileage (480 miles round trip @ $.565/mi) x 3
S
813.60
Rental Car (X weeks @ $xxx / week)
Gas for Car Rental On -Site =
Per Diem Lodging & Meal (X visits @ $xxx/day)
Airfare (X trips @ Sxxx/trip)
Misc / Printing
Total Expenses
$
814
TOTAL FEE
$
25,797
G'-16YetbESN9onrm C— yAi,pa6EW16M manage ImPp— Ph1 WPRC0— YW -EDCAP Phase1 neslgn- Cmsteunon senras lee_20130923.ASr Page 6of6
t ierra
SOUTH FLORIDA
June 21, 2013
Jacobs
3300 PGA Boulevard, Suite #780
Palm Beach Gardens, Florida 33410
Attention: Mr. Ryan A. Forney, P.E.
Senior Project Manager
Re: Proposal for Bore Hole Permeability Tests
Key West International Airport
Monroe County, Florida
TSF Proposal No.: 1306 -261
Dear Ryan:
As requested, Tierra South Florida, Inc. (TSF) is pleased to submit this revised proposal for
the above - referenced project. The proposal is based on information provided by Jacobs. It is our
understanding that Bore Hole Permeability (BHP) tests by FDOT method will be required
PROPOSED SCOPE OF WORK
As requested, we will perform a total of twelve (12) BHP tests in four test holes per FDOT
method as described in FDOT "Drainage Handbook Exfiltration Systems ". BHP tests will be
performed at depths of 10 feet, 15 feet, and 20 feet in each test hole (i.e. three BHP tests in each
test hole). The BHP tests will be performed at the approximate locations provided or approved
by Jacobs. BHP test locations will be located in the field by Jacobs.
Prior to drilling at the project site, TSF will notify the local utility companies and request that
underground utilities be marked. Our experience, however, is that the utility companies will not
mark privately owned utilities. We have included Ground Penetrating Radar (GPR) in our
estimate to clear utilities at the boring locations. It is important to note that while the use of GPR
will minimize the potential of striking utilities, it is not a 100% accurate. Therefore, private
utilities will be the owner's /Airport's responsibility. We believe that significant coordination will
likely be required to perform the field operations. As we understand, the all work will be
conducted in the day time. It is our understanding that Jacobs or the Department of Aviation will
provide an escort to the test locations.
BHP test results will be provided upon completion of the field work.
ESTIMATED FEES
It is proposed that the fee for the performance of the services outlined above is determined on a
unit price basis in accordance with the attached Fee Schedule and that the work be performed
2765 VISTA PARKWAY, SUITE 10 WEST PALM BEACH, FLORIDA 33411
(561) 687 -8539 FAX (561) 687 -8570
State of Florida Professional Engineers License ##28073
Jacobs
TSF Proposal: 1306 -261
Page 2
pursuant to TSF's General Conditions enclosed herewith and incorporated into this proposal. On
the basis of the proposed quantities, it is estimated that the total fee will be approximately
$12,040.00.
Our estimate covers the work needed to present the results. Not included are reviews of
drawings, preparation of construction specifications, special conferences and any other work
requested after submittal of our report.
SCHEDULE AND AUTHORIZATION
TSF will proceed with the work after receipt of a signed copy of this proposal. With our present
schedule, we can commence work within several days of project approval (weather permitting)
and fieldwork is expected take about 2 to 3 days to complete. The results can be submitted in
about two weeks after completion of the field work.
We at TSF appreciate the opportunity to submit this proposal and look forward to working with
you on this project. If you should have any questions concerning our proposal, please contact
our office.
Respectfully submitted,
TIERRA TH FLORIDA, INC.
Raj ishnasamy, P.E.
President
Attachments: 1. TSF General Conditions
2. Fee Estimate
AUTHORIZED BY:
INVOICE TO:
Name:
Firm:
Title:
Name:
Date:
Address:
TIERRA SOUTH FLORIDA, INC.
UNIT RATE FEE SCHEDULE
Page 1 of 1
Unit
# of Units
Unit Price
Total
I. FIELD INVESTIGATION
Mobilization of Men and Equipment
Truck - Mounted Equipment
LS
1
$
350.00
$ 350.00
Specialized ATV/Mudbug
LS
0
$
720.00
$ 0.00
Support Vehicle
DAY
2
$
150.00
$ 300.00
Standard Penetration Test Borings
-
(By Truck - Mounted Equipment)
Land: 0 - 50 ft depth
L. F.
0
$
12.00
$ 0.00
50 - 100 It depth
L. F.
0
$
14.00
$ 0.00
Grout -Seal Boreholes
(By Truck - Mounted Equipment)
Land: 0 - 50 ft depth
L. F.
0
$
5.50
$ 0.00
50 - 100 ft depth
L. F.
0
$
6.50
$ 0.00
Casing
(By Truck - Mounted Equipment)
Land: 0 - 50 It depth
L. F.
0
$
7.00
$ 0.00
50 - 100 ft depth
L.F.
0
$
8.50
$ 0.00
Double Ring Infiltration Test
Test
0
$
500.00
$ 0.00
Field Permeability Tests (FDOT)
Test
12
$
650.00
$ 7,800.00
Pavement Cores, Asphalt
Each
0
$
100.00
$ 0.00
Pavement Core Equipment
day
0
$
100.00
$ 0.00
GPR
day
1
$
1500.00
$ 1,500.00
II. LABORATORY TESTING
Visual Examination /Stratify
Per Hour
3
$
100.00
$ 300.00
Natural Moisture Content Tests
Test
0
$
10.00
$ 0.00
Grain -Size Analysis - Full Gradation
Test
0
$
65.00
$ 0.00
Grain -Size Analysis - Single Sieve
Test
0
$
35.00
$ 0.00
Organic Content Tests
Test
0
$
35.00
$ 0.00
Atterberg Limit Tests
Test
0
$
75.00
$ 0.00
Liquid Limit Tests (Only)
Test
0
$
52.00
$ 0.00
Plastic Limit Tests (Only)
Test
0
$
33.50
$ 0.00
Laboratory CBR + Sampling
Test
0
$
500.00
$ 0.00
Grain -Size with Hydrometer
Test
0
$
115.00
$ 0.00
Proctor Test a) Modified
Test
0
$
108.00
$ 0.00
b) Standard
Test
0
$
102.00
$ 0.00
Bitumen Extraction
Test
0
$
150.00
$ 0.00
Bitumen Gradation
Test
0
$
150.00
$ 0.00
III ENGINEERINGICOORDINATIONIMANAGEMENT
Project Manager
Hour
1
$
165.00
$ 165.00
Principal Engineer
Hour
0
$
150.00
$ 0.00
Senior Engineer
Hour
0
$
125.00
$ 0.00
Project Engineer
Hour
8
$
100.00
$ 800.00
Senior Technician
Hour
10
$
75.00
$ 750.00
CADD
Hour
1
$
75.00
$ 75.00
Badging/training
Hour
0
$
65.00
$ 0.00
$ 12,040.00
Page 1 of 1
t ierra
SOUTH FLORI DA
GE T(13* PI e*C4M1ePM Mfl eWL TESTING NSPEMON SCAYKES
September 16, 2013
Jacobs
3300 PGA Boulevard, Suite 780
Palm Beach Gardens, FL 33410
Attention: Mr. Ryan Forney, AIA
Subject: Proposal for Construction Material Testing Services
Key West International Airport (EYW)
Emergency Drainage Corrective Action
Key West, Florida
TSF Proposal No. 1309 -406
Dear Ryan:
TIERRA SOUTH FLORIDA (TSF), Inc. is pleased to submit the proposal for providing
construction material testing services for the above referenced project in Key West, Florida.
Our proposal is based on information provided to this office. We understand that the project in
general consists of two runs of 500 feet long exfiltration trenches. Nuclear density tests will be
taken per lift, upper 2 feet above water table. The following scope of services will be required at
this project:
• Density tests (using nuclear density methods) on backfill material, along with
representative Proctor test;
• Provide engineering technician for Gradation/Proctor pick -up
TSF will provide experienced technical personnel to perform the necessary testing and inspection
services in accordance with the project specifications. We propose to accomplish the scope of our
services on a lump sum basis in accordance with the attached rate schedule. TSF's fees will be
determined by the actual amount of technical time expended for this project and the amount of
laboratory testing performed.
TSF's laboratory and personnel fully comply with the standards of ASTM, ACI, AASHTO,
AISC, AWS and FAA standards. Our laboratory maintains CMEC and FDOT certification and
is staffed by experienced and certified field and laboratory personnel. In addition, we are
currently providing similar services in vicinity airports and are very familiar with the general site
conditions as well as the local construction practices.
2765 VISTA PARKWAY, SUITE 10 • WEST PALM BEACH, FLORIDA 33411
(561) 687 -8539 • FAX (561) 687 -8570
State of Florida Professional Engineers License ##28073
Key West International Airport
Emergency Drainage Corrective Action
TSF Proposal No. 1309 -406
ESTIMATED COST
We proposed to accomplish the above services on a rate schedule basis using the attached rates
with a not to exceed amount of $2,950.
We appreciate the opportunity to offer our services for your project. Should you have any
questions or need additional information, do not hesitate to contact me at (561) 687 -8536.
submitted,
SOUTH FLORIDA, INC.
g F ancois Th as, P.E.
incipal
Attachments: Unit Fee Schedule
Key West International Airport
Emergency Drainage Corrective Action
TSF Proposal No. 1309 -406
Fees Breakdown for
Construction Materials Testing Services
I Laboratory Testing Services
Moisture - Density (Modified Proctor Test), I test @ $105.00 /each $ 105.00
Aggregate Gradation Test, 1 test @ $250.00 /each 250.00
SUBTOTAL: $ 355.00
H Construction Services -Soil & Concrete Testing
Nuclear Density Tests, 24 hours @ $65.00 /each $ 1,560.00
Sample pick -up, 12 @ $55.00/hour 660.00
SUBTOTAL: $ 2,220.00
III Construction Services Asphalt Inspection/Testing /Professional Services
Senior Engineer, P.E, 3 hours @ $125.00/hour $ 375.00
SUBTOTAL: $ 375.00
TOTAL CONSTRUCTION MATERIALS TESTING SERVICES: $2,950.00
ENGINEERING
& DEVELOPMENT, INC
September 11, 2013
Mr. Stephen D. Williams, Sr., P.E.
Jacobs
245 Riverside Avenue, Suite # 300
Jacksonville, FL 32202
RE: Key West International Airport — Phase I Emergency Drainage Improvements
Proposal for Resident Inspector Services
Dear Steve:
Perez Engineering & Development, Inc. has been requested to assist your staff and
County personnel with the construction phase services for Key West International Airport
Phase I Emergency Drainage Improvements. We shall provide a resident inspector who
is qualified to make interpretations, decisions, field computations, etc. and has knowledge
of testing requirements and procedures.
ITEM 1 — SCOPE OF SERVICES
1. Prepare for and attend a pre - construction meeting.
2. Check activities to ensure compliance with the plans and specifications. Inform
the County and Jacobs of any work that is non - compliant.
3. Ensure that all testing required by the specifications are a performed. Ensure that
all materials used are accompanied by the numerical test results or a certification
from the manufacturer that the material meets the applicable standards.
4. Ensure material tests are performed at the frequency stated in the specifications
and witness the tests as they are performed; as required.
5. Review the test reports and certifications for conformance with the specifications
and maintain a file for all reports and certifications.
6. Inform the County and Jacobs of deficiencies so corrections can be made and
retesting performed.
7. Document quantities of materials used on the project by actual field measurements
and computations in a field book.
8. Review pay request applications from the contractor.
9. We shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction
or for safety precautions and programs in connection with the work, since these
are solely the CONTRACTOR'S responsibility under the contract for
construction.
Key West Office:
1010 Kennedy Dr. Suite 201 • Key West, Florida 33040
tel: (305) 293 -9440 Fax: (305)296 -0243
Mr. Stephen D. Williams, Sr., P.E.
September 11, 2013
Page 2
10. We shall make every reasonable effort to ensure that the CONTRACTOR
completes the work in accordance with the current approved schedule and carries
out the work in accordance with the contract documents.
11. Prepare for and attend progress meetings on a bi- weekly basis.
12. Attend final inspection, create a punch list and attend follow up site visit to
confirm completion of punch list items.
ITEM 2 - INDEMNIFICATION
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold
the Consultant harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the CLIENT's negligent acts, errors or
omissions and those of anyone whom the CLIENT is legally liable, and arising from
the project that is the subject of this Agreement.
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold
the CLIENT harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the Consultants negligent acts, errors or
omissions in the performance of professional services under this Agreement.
ITEM 3 - TERMINATION
The CLIENT, through written notice to Perez Engineering & Development, Inc.
may terminate this agreement in whole or in part (without cause) for the owner's
convenience. This agreement is not a guaranteed total fee. If such a termination
takes place, Perez Engineering & Development, Inc. will receive payment for all
work performed prior to receiving notice to cease work. Perez Engineering &
Development, Inc. will also be paid for any costs incurred in association with their
stopping work on the project.
ITEM 4 — COMPENSATION
The services summarized above shall be provided for a total lump sum fee of
$9,900. The construction contract length for this project is six (6) weeks.
If you have any questions or need additional information, please do not hesitate to
contact us.
Sincerely,
Allen E. Perez, P.E.
President
CLIENT
Date