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HomeMy WebLinkAbout11/20/2013 ContractAMY REAVILIN, CPA a CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: December 23, 2013 TO: David Hill, Director Project Management ATTN.- Ann Riger FROM: Vitia Fernandez, D. At the November 20, 2013, Board of County Commissioner's meeting the Board granted approval of Item G50 Board granted approval of a Contract with Currie Sowards Aguila Architects for the final Design through Construction Administration services for the conversion of the recycling center on Magnolia Street in Key Largo to Public Works offices. This project is funded by Ad Valorem. Enclosed is CL. duplicate original of the above - mentioned for your handling. Should you have any questions, please feel free to contact our office. cc: County Attorney Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305- 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 - 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 S 4 CONTRACT FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECUENGINEER PUBLIC WORKS OFFICES ON MAGNOLIA STREET THIS CONTRACT made as of the 20` day of November 2013, FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT/ENGINEER (the "Contract" or "Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY COMMISSIOENRS ( "Owner" or "County "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns through the Monroe County Board of County Commissioners ( "BOCC "), and CURRIE SOWARDS AGUILA ARCHITECTS ( "Architect "), whose address is 185 NE 4 Avenue, Suite 101, Delray Beach, FL 33483, its successors and assigns. WITNESSETH WHEREAS, on the 20 day of January 2010, the parties entered in a continuing contract for projects in which the estimated construction costs of each individual project under the contract does not exceed Two Million dollars ($2,000,000.00), or for study activity if the fee for professional services for each individual study under the contact does not exceed Two Hundred Thousand Dollars ($200,000.00); and WHEREAS, the Upper Keys Public Works Division is to relocate to the site on Magnolia Street in Key Largo that was previously used as a recycling center; and WHEREAS, on June 19, 2013 the Owner and Architect entered into a Contract for a Site Analysis and Conceptual Design of the Magnolia Street Facility proposing a final site plan, floor plan, and exterior elevations; now therefore IN CONSIDERATION of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which hereby acknowledged, the Owner and the Architect agree: 1. SCOPE OF SERVICES Task 1. Base Plan Preparation - Architect will prepare the final base plan. It will be necessary for the design team to visit the site and field measure all existing conditions and document visible existing systems in order to prepare base plans for future use in the preparation of the bid and permit documents. Task 2. Construction Documents Preparation - Architect shall prepare the bidding and permit documents, providing the County eight signed and sealed sets of drawings and specifications and one electronic version. The bidding and permit documents shall be sufficient for the County's use in obtaining bids from selected general contractors and obtaining a building permit from the local jurisdiction for construction. Disciplines will include architecture, structural engineering, and Public Works Offices, Magnolia Street • is MEP engineering as needed. Architect shall also provide a Construction Cost estimate to the County. Task 3. Construction Administration - Architect shall provide Construction Administration Services to include attendance to an initial pre - construction meeting, review of contractor's submittals, responses to Request for Information (RFI's), review of monthly applications for payment, and up to three site visits at progress meetings during construction, including a final review. 2. EXCLUSIONS The following specific items are excluded from the Scope of Work and may be added if requested for an additional fee: • Site Plan Approval services • Environmental surveys or abatement specifications • Interior design services • TeleData Systems or Security • Fire Protection design • Civil engineering • Landscape or irrigation design • Geotechnical services • Furniture, Fixtures, and Equipment selection • LEED Commissioning • Roof condition Evaluation 3. PAYMENTS The fee for professional services shall be as follows: • Task 1 — Base Plan Preparation $ 5,675.00 • Task 2 — Construction Document Preparation $36,800.00 • Task 3 — Construction Administration $9,725.00 Total $52,200.00 Invoices will be monthly on a percentage of completion basis. 4. REIMBURSABLE EXPENSES Five site visits, one visit in Task 1 and four visits in Task 3 (pre- construction meeting, and three on -site progress meetings), are included in the above fee. Printing expenses are included in the above fee. Allowable reimbursable expenses are as follows: • Travel expenses beyond the five required by this Contract, if authorized by the County, but only to the extent and in the amounts authorized by Section 112.061 Florida Statutes. • Reproductions as requested only by the County beyond the eight (8) signed and sealed sets, and one electronic copy. • Renderings and models requested by the County. 5. SCHEDULE Public Works Offices, Magnolia Street The Architect shall perform its services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. 6. Consultant shall have in place and active the insurance requirements in the continuing contract and all insurance related obligations as set out in the continuing contract. 7. The CONSULTANT is professionally qualified to act as the CONSULTANT for the Project and is licensed to provide the designated services by the State of Florida having jurisdiction over the CONSULTANT and the Project. The CONSULTANT is professionally qualified to act as the CONSULTANT for the Project and is licensed to provide the designated services by the State of Florida having jurisdiction over the CONSULTANT and the Project. 8. The CONSULTANT assumes full responsibility to the extent allowed by law with regards to his performance and those directly under his employ. The CONSULTANT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The CONSULTANT shall submit, for the COUNTY'S and its representative's information, a schedule for the performance of the CONSULTANT'S services which may be adjusted as the Project proceeds if approved by the COUNTY, and shall include allowances for periods of time required for the COUNTY'S review, and for approval of submission by authorities having jurisdiction over the Project. Time limits established by this schedule and approved by the COUNTY may not be exceeded by the CONSULTANT except for delay caused by events not within the control of the CONSULTANT or foreseeable by him. 9. The Architect shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the services performed by Architect or other information to which the Architect has had access during the Term of the Continuing Contract without the prior written approval of the County, during the Term of the Continuing Contract and for a period of two years after the termination of the Continuing Contract. 10. Should the County receive a request for documents pursuant to Chapter 119, Florida Statutes, Architect shall cooperate with the County to facilitate the County's compliance with Chapter 119, Florida Statutes. Should the Architect assert any exemptions to the requirements of Chapter 119 and related statutes, the burden of establishing such exemption, by way of injunctive or other relief as provided by law, shall be upon the Architect. Failure by the Architect to cooperate with the County in connection with a Public Records request shall be grounds for immediate unilateral cancellation of the Continuing Contract by the County. Public Works Offices, Magnolia Street 11. All other terms and conditions of this Contract shall be in accordance to the Continuing Contract of January 20, 2010, which is attached hereto as Exhibit 1. IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. BOARD OF COUNTY COMMISSIONERS AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA By: Deputy Clerk Ma r /Chairman Witnesses Witness 1: Print Nara Date: Witness V Print Name - _U s M, SD%WA I Date: MC 13 STATE OF FLORIDA ARCHITECT/ENGINEER Currie Sowards Aguila Architects By: Print N Title: IPA I Date: COUNTY OF PALJM 6EW-W On this _ day of WM&M�ER , 2013, before me, the undersigned notary public, personally appeared - MEN 14 GUILA , known to me to be the person whose name is subscribed above, or who produced as identification, and acknowledged that he /she is the person who executed the above Contract with Monroe County for Architect/Engineering services for the Public Works Offices on Magnolia Street, for the purposes therein contained. Public Works Offices, Magnolia Street MONROE COUNTY ATTORNEY PROVED AS TO F ATILEENE W. CASSEL A COUNTY ATTORNEY Date 4 ,yn: "r J. WHITLEY Commission # EE 032097 o Expires November 20, 2014 J �'f„ Bonded Thu Ty FW In." 800 -385.7019 p r , LLJ o ce N v G O lil - �- N ._ Public Works Offices, Magnolia Street MONROE COUNTY ATTORNEY PROVED AS TO F ATILEENE W. CASSEL A COUNTY ATTORNEY Date 4 Client#: 1049229 CURRISOW ACORD,. CERTIFICATE OF LIABILITY INSURANCE r ATE (MM/DD /YYYY) 11/05/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemengs). PRODUCER USI Insurance Services, LLC, 1715 N. Westshore Blvd. Suite 700 CONTACT NAME PHONE 813 321 -7500 FAX WE Ne A/C No) 813 321 -7525 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Tampa, FL 33607 INSURERA: MSA Insurance Company 11066 INSURED INSURER B Travelers Casualty $ Surety Co 31194 Currie Sowards Aquila Architects Inc XL Special Insurance Comp INSURER C : p •7 Pa Y 37885 185 NE 4th Ave Suite 101 INSURER D: s500,000 CLAIMS -MADE Fx_] OCCUR Delray Beach, FL 33483 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE D INSR UB W YD POLICY NUMBER POLICY EFF MM/D POLICY EXP MM/DD LIMITS A _ GENERAL LIABILITY X BPG98835 8/17/2013 08/17/2014 EACH OCCURRENCE $ X COMMERCIAL GENERAL LIABILITY PREMISES occurrence) s500,000 CLAIMS -MADE Fx_] OCCUR MED EXP (Any one person) s 5, 000 PERSONAL & ADV INJURY $ 1 ,000,M GENERAL AGGREGATE $2,0 00,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY n JET LOC $— A AUTOMOBILE LIABILITY X BPG98835 D 811712013 08/17/201 COMBINED SINGLE LIMIT Ea accidern $1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ X HIRED AUTOS Ix NON -OWNED X HIRED AUTOS AUTOS UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE DED F RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? ❑ N/A X UB5436Y349 110112013 01/011201 X �JC STATU- OTH- El. EACH ACCIDENT $1,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 (Mandatory in NH) if DESCRIPTION ES OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 C Professional DPS9711454 0812412013 081241201 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Professional Liability coverage is written on a claims -made basis. RE: Public Works Offices, Magnolia Street, Monroe County is an additional insured with mspectto General Liability and Auto Liability. JPP R NAGEMENT t WAIVER N/A _)L_ Y CERTIFICATE HOLDER CANCELLATION Monroe County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1100 Simonton St. ACCORDANCE WITH THE POLICY PROVISIONS. Room 2 -216 AUTHORIZED REPRESENTATIVE Key West, FL 33040 OLA:o e © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD #S11222425/M10819821 KEBEW FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION LICENSES STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE 3 INTERIOR DESIGN AA00022I1 The ARCHITECT CORPORATION Named below IS CERTIFIED Under the provisions of Chapter 481 FS Expiration date FEB 28, 2015 qt ✓,' CORRIESOWARDSA CH1fEC7S INC a 185 NE 4TH AVENUE, SUITE 101 t� r.. _. LIELRAY BEACH FL 33483 4 ; 3 i' ❑ BFI HgUAsQ� RICK SCOTT ISSWIY 02A Will SEO I L1302050001613 KEN LAWSON GOVERNOR DISPLAY AS REQUIRED BYLAW SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN 4RWCr9 The ARCHITECT T Named below IS LICENSED Q Under the provisions of Chapter 481 FS - - V*plratl0n date. FEB 28 2016 '. 185 NE 4THAVFNUE, SUITE 10 OELRAY BEACH FL 33483 RICK ISSUED OL062013 SEOe L13D20W(X)14$6 KEN LAWSON G�OQ DISPLAY AS REQUIRED BY LAW SECRETARY STATE OF FLORIDA DEPARTMENT Of BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE d INTERIOR DESIGN Y • Fr ,. �. r AR1013205 The ARCHITECT Named below IS LICENSED Q, Under the povis�ons of Chapter 481 FS ! ExppraRCndate FE828.2015 1.. r 185 NE 4TH AVE STE 101 ~�'� �• �. DELRAY BEACH �; FL 33483 .' Cif / RICK SCOTT ISSUED 02n3013 SE0 a L130a13DDDd679 KEN LAWSON GOVERNOR DISPLAY AS REQUIRED BY LAW SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION I]� BOAR OF ARCHITECTURE d INTE DES 1 AR0015349 _.____ The ARCHITECT - Named below IS LICENSED Under the povwomS of Chapter 481 FS. _ Expxation date FEB 28. 2015 AGU1LA JOSE 'N • '"_ NE d A �(7,..�.�- v DELRAY 33483 1 xN ,: 1111 RM�StE RICK SCOTT ISSUE. WIOVM13 5603 L1302DWW1403 KEN LAWSON GOVERNOR DISPLAY AS REQUIRED BY LAW SECRETARY