1st Change Order 12/10/2013MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: December 9, 2013
RE: Change Order
Attached is a proposed change order for Bob Hilson &Company. (Change Order #1 is for
an increase of $15,961.00 for a time extension of 10 days, from August 21, 2013 to
January 24, 2014).
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits.
Change orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends t pro thi han e order on Tuesday, December 10, 2013.
Debbie Frederick
Deputy County Administrator
DF :cac
M E M O R A N D U M
DATE: December 10, 2013
TO: Vitia Fernandez, Deputy Clerk
FROM: Beth Leto, Public Works
RE: CO #1 wBob Hilson & Company
Enclosed please find fully- executed original of Change Order No. 001 increasing the
contract by $15,691 and extending contract time /completion date by ten (10) days to
January 24, 2014, as executed by Debbie Frederick, Deputy County Administrator, in
accordance with Ordinance 026 -1998.
Should you have any questions, please feel free to contact me at x4560.
cc: Bob Stone
Ann Riger
Amy Haas
MEMORANDUM
DATE: DECEMBER 6, 2013
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR Q
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR -A
RE: ROOFING IMPROVEMENTS - MARATHON DETENTION
CENTER
Attached for approval is Change Order No. 1, executed by the Contractor
for the project referenced above. Due to a discovered unforeseen
condition, the roof's top layer of modified bitumen membrane is now
required to be removed as determined by the Marathon Building
Department. Due to the removal of the top membrane, removal of
perimeter insulation and installation of a new wood nailer and
continuous galvanized drip edge cleat will also be required. This
deviates from the original scope of work, which is to install the new
barrier board and new single ply membrane, after proper prep,
directly over the modified bitumen membrane, utilizing the existing
drip edge as a cleat.
In preparing the roof for installation of the new membrane, Hilson
discovered a single ply material approximately three inches above the
existing roof deck of which indicated the presence of a second roof
covering. The depth of the existing roof system varies from six inches
to ten inches. The Florida Building Code does not allow the
installation of a third roof covering. This single ply material of which
is less than thirty- second of an inch thick was not discovered during
pre- design investigations and fastener pull tests. The determination
of two roof coverings was made by the Building Official during a
requested site - visit.
The cost of this negotiated change order is $15,691.00 and its approval is
recommended. Please know that no separate consultant fees have
been expended on this project. Please also note that $90,000 was
originally budgeted for this project with two bidders coming in above
$100,000 and Hilson 8s Co. was awarded the bid at $75,890.
Please let me know if there are any questions or more information is
desired.
MONROE COUNTY PUBLIC WORKS
PROJECT:
Monroe County, FL — MCSO
Roofing Improvements -
Marathon Detention Center
CONTRACTOR:
Bob Hilson & Company
522 W. Mowry Drive
Homestead, Florida 33030
Change Order
----------------------------------------------
CHANGE ORDER NUMBER: 001
DATE: December 6, 2013
PROJECT NUMBER: PWD -50 -0 -2013
CONTRACT DATE: August 21, 2013
NOTICE TO PROCEED: September 16, 2013
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
Due to an unforeseen condition and to comply with the Florida Building Code, remove and properly
dispose the existing roof's top layer of modified bitumen membrane along with installing a new wood
nailer at entire perimeter and new 24ga. galvanized drip edge cleat. Please note that the contract time has
been increased by ten days.
The original Contract Sum was $75,890.00
The net change by previously authorized Change Orders $0 ----------
The Contract Sum prior to this Change Order was $75,890 .00
The Contract Sum will be changed by this Change Order in the amount of $15,691.00
The new Contract Sum including this Change Order will be $91,581.00
The Contract Time will be increased by (10) ten days.
The date of Substantial Completion as of the date of this Change Order therefore, is January 24, 2014.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
Robert A. Stone MCPw Bob Hilson & Company. Monroe County, FL
Owner's Representative Contractor Owner
10600 Aviation Blvd., Marathon, FL
Marathon, FL 33050
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522 Mowry Drive
Homestead, FL 33030
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1100 Simonton Street
Key West FL 33040
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