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Home My WebLink AboutFY2013 3rd Adjustment 12/11/2013AMY REAVILIN, CLERK OF CIRCUR COURT 8 CON Moxnoe cawmr, FLORIDA DATE. January 10, 2013 TO. Tina Boan, Director Office of Budget & Management CPA ATTN.- Laura DeLoach-Hartle FROM. Vitia Fernandez, D. At the December 11, 2013, Board of County Commissioner's meeting the Board granted approval and authorized execution of the following items: Item C28 Ratification of grant adjustment submission to FDLE JAG sub -grant to account for unexpended funds of $99.07. V/1tem C29 Ratification of grant adjustment submission to FDLE JAG sub-gr t to account for unexpended funds of $6,406.14. 7 Enclosed is a duplicate original of the above -mentioned for your handling. Shou d you have any questions, please feel free to contact our office. cc: County Attorney (w/o documents) Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295- 130 Fax: 305-295-3663 3117Overseas Highway, Marathon, FL 33050 Phone: 305-289- 027 Fax: 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 145 Fax: 305-852-7146 Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Justice Assistance Grant - County -wide 1 j ,£' IV RZ a Subgrantee: Monroe County Board of Commissioners Project Title: BOYS AND GIRLS CLUB: KEY WEST SMART MOVES PRE ENTION PROGRAM Grant Number: 2013-JAGC-MONR-5-D7-126 Adjustment Number: 3 Nature of Adjustment: REVISED BUDGET/CLOSEOUT To Subgrantee: Pursuant to your request of 11/15/2013, the following change, amendment or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below. Retain this Grant Adjustment Notice as part of official project records. Electronically Signed By: Petrina Herring Date 11 /20/2013 Authorized Official Clayton H. Wilder Administrator The following revised budget is approved: Current New Approved Approved Budget Category Budget Difference Budget Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $16,499.00 ($6,406.14) $1 ,092.86 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Indirect Costs $0.00 $0.00 $0.00 Total Project Costs $16,499.00 ($6,406.14) $ 0,092.86 Federal Match Total Funds New Approved Budget $10,092.86 $0.00 $ 0,092.86 OCJG Adjustment Memo: Based on your final expenditures, the revised budget reflects a change in the Contractual Service Category and a reduction in the federal award in the amount of $6,406.14. NOTE: Retain this grant Adjustment Notice as part of official project records. Application Ref 2013-JAGC-1990 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-020 (rev. June 2012) il Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide All of the funds awarded were not expended. The balance of the grant is $6,406.1 By electronically submitting this adjustment, I hereby certify that I have revi4 changes and find them necessary for program activities. I am the signing at have been delegated as such by the appropriate official. Information regard signing authority is available for review. Electronically Signed By, 11/15/2013 George Neugent Date Authorized Official or Designated Representative Application Ref # 2013-JAGC-1990 U, d the rity or the 6.A Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide s General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $10,092.86 $0.00 10,092.86 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $10,092.86 $0.00 $10,092.86 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2013-JAGC-1990 Section #4 Pa e 1 of 3 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: CONTRACTUAL SERVICES The Boys and Girls Club of the Keys Area will provide approx. 543.211 hours (service units) of afterschool (including before school and weekend) prevention programming for at -risk youth in Monroe County. Services will be provided approximately 24 hours per week for 37 weeks. The services will be provided by a Program Director and Prevention/Activity Coordinators. Unit: 1 Hour Unit Cost: $18.58 (*The unit cost is lower than last year's unit cost for this service du to decreases in staff hourly rates.) Unit Cost Budget: 543.211 Unit of afterschool prevention programs and activities @ $1.58 per hour = $10,092.86 Unit Cost Calculation: 543.211 x $18.58= $10,092.86 Total Budget: $10,092.86 Unit Cost was established by contracted service provider in June 2012. Contract: Monroe County will execute a contract with the Boys and Girls Club of the Keys Area fc SMART MOVES program for the period of Oct 1, 2012 through September 30, 2013 to grant period. A copy of the contract will be sent to FDLE. Application Ref # 2013-JAGC-1990 the Section #4 Page 2 of the Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: NA Question: If benefits are to be included, are they reflected in the budget narrative? Answer: NA Question: Indicate the Operating Capital Outlay threshold established by the subgrar tee or implementing agency, if it is the sheriffs office. Answer: Monroe County's OCO threshold is $1,000. Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g percent of salaries and benefits), and provide documentation of the appropriate apprc val of this plan. Answer: NA Question: If the budget includes services based on unit costs, provide a definition an cost for each service as part of the budget narrative for contractual services. Incluc a the basis for the unit costs and how recently the basis was established or updated. Answer: The basis for the unit cost is staff salaries assigned to the program (plus a amount for supplies.) Program Director = $4,354.34 Prevention Activity Coordinators = $5,452.94 Supplies= $285.58 (Last year, supplies were funded via a different grant is not available this year.) Total Budget = $10,092.86 Total Units = 543.211 Total Cost per Unit = $18.58 Application Ref # 2013-JAGC-1990 , that Section #4 Pao63of 33 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) 0 Vitia Fernandez From: Limbert-Christine <Limbert-Christine@MonroeCounty-FL.Gov> Sent: Thursday, January 09, 2014 4:42 PM To: Peters -Katherine; Vitia Fernandez Cc: DeloachHartle-Laura Subject: RE: OMB Grant Items C-18 through C-29: BOCC 12/11/13 -Clerk documentation re execution on C-29 and C-28 for BOCC records Attachments: FDLE Grant Adjustments Yes, at the November 20, 2012 BOCC meeting the board approved the attached agenda item, whi( "approval to authorize the Grants Administrator to process routine grant adjustment to FDLE gran are required to be done electronically and must be signed by the Mayor as the chief official of the to 11/20/2012 agenda item, the electronic signature was done in the same way as current item. TI electronic signature as included in the agenda back-up is legally sufficient for grant adjustment sul Thanks all! ;747 C11 Y, ( LOCAL Y & L AL l `ERNA4ENT LAW Christine M. Limbert-Barrows Asst. County Attorney Monroe County Attorney's Office 1111 12th Street, Suite 408 Key West, FL 33040 (305)292-3470 (305) 292-3516 (fax) From: Peters -Katherine Sent: Thursday, January 09, 2014 3:18 PM To: Limbert-Christine; 'Vitia Fernandez' Cc: DeloachHartle-Laura Subject: RE: OMB Grant Items C-18 through C-29: BOCC 12/11/13 - Clerk needs written do C-29 and C-28 for BOCC records Thank you Christine. I think we have now sorted these items out pretty much but the Clerk still n documentation for BOCC records re (C-29 and C-28) documenting that the execution is legally sufi with any applicable grant/auditing regulations, i.e. "electronically signed" by typing in the Mayor' electronically submitted (C-29 and C-28). These 2 items were ratified 12/11/13 but the Clerk just writing to record with the documents in BOCC records for auditing purposes, etc. needs written provides for '. These submission ►unty. In the back-up "typed in" fission to FDLE. re execution on !eds written cient and compliant name and seeds something in I don't recall ever seeing the Mayor's execution done this way before — especially with a typed nae and not an actual electronic signature - but then possibly these just never routed through me before. Had sent yo a separate email after speaking with Pam Hancock earlier today. C-29 Ratification of grant adjustment FDLE JAG subgrant $6,406.14 . "ELECTRONICALLY SIGN[ "GEORGE NEUGENT" typed on signature line in agenda backup — need written documentation for auditing purposes that this "typed in" electronic signature is legally sufficient. C-28 Ratification of grant adjustment FDLE JAG subgrant $99.07. "ELECTRONICALLY SIGNED" NEUGENT" typed on signature line in agenda backup — need written documentation for BOCC rec purposes that this "typed in" electronic signature is legal sufficient. D" with name of BOCC records for ✓ith name of "GEORGE Ards for auditing From: Limbert-Christine Sent: Thursday, January 09, 2014 3:05 PM To: Peters -Katherine; 'Vitia Fernandez' Cc: DeloachHartle-Laura Subject: RE: OMB Grant Items C-18 through C-29: BOCC 12/11/13 - Review of backup Thank you Kathy! Do you need me to do anything on these items? R1 CE �i t . LOCAL QP'+tEFtNVENT LAW Christine M. Limbert-Barrows Asst. County Attorney Monroe County Attorney's Office 1111 12th Street, Suite 408 Key West, FL 33040 (305)292-3470 (305) 292-3516 (fax) From: Peters -Katherine Sent: Thursday, January 09, 2014 12:07 PM To: 'Vitia Fernandez' Cc: DeloachHartle-Laura; Limbert-Christine Subject: OMB Grant Items C-18 through C-29: BOCC 12/11/13 - Review of backup Vitia —per our phone conversation this morning re: OMB grant Items C-18 through C-29, I have pu reference copies (received in 3 separate packets) and the agenda backup posted for each of the 12 following: — nnly ennies nr AiN wio assixnea ffj - Vitia w/ note only on 12/20/13 (no transmittal memo) C-26 Approval for Mayor to execute Certificate of Acceptance Subgrant Award Guidance/Care Housed Drug Abuse Treatment Program $66,667- MAYOR NEEDS TO EXECUTE CERTIFICATE — ALRI CHRISTINE AND SIGNED BY OTHER PARTY IN BACKUP — (correlating MOU C-27) C-20 Ratification of execution — Certificate of Acceptance of Subgrant Award FL Keys Outreach Housing: Substance Abuse Education and Relapse Prevention project $7,508 CERTIFICATE ALREF MAYOR IN BACKUP DATED 11/27/13 — NO CLERKS ATTEST /APPARENTLY CIRCUMVENTED CLI RATIFIED BY BOCC CLERK JUST RECEIVES AS PRESENTED FOR BOCC RECORDS/NO ATTEST (per Parr 21) C-24 Ratification of execution — Certificate of Acceptance of Subgrant Award Guidance/Care CE Housed Drug Abuse Treatment Program $28,544 CERTIFICATE ALREADY EXECUTED BY MAYOR IN 11/27/13 — NO CLERKS ATTEST / APPARENTLY CIRCUMVENTED CLERK BUT SINCE RATIFIED BY E RECEIVES AS PRESENTED FOR BOCC RECORDS/NO ATTEST (per Pam) (correlating MOU C-25) — C-22 Ratification of execution — Certificate of Acceptance of Subgrant Award US Fellowship of Supported Living: supportive housing to prevent recidivism $18,780 544 CERTIFICATE ALREADY E IN BACKUP DATED 11/27/13 — NO CLERKS ATTEST/APPARENTLY CIRCUMVENTED CLERK BUT_ BOCC CLERK JUST RECEIVES AS PRESENTED FOR BOCC RECORDS/NO ATTEST (per Pam) (correlatir C-18 Ratification of execution — Certificate of Acceptance of Subgrant Award Be The Change IV Challenge Anti -Bullying and Violence Prevention Project— FDLE Edward Byrne $28,543 CERTIFIC EXECUTED BY MAYOR IN BACKUP DATED 11/27/13 — NO CLERKS ATTEST /APPARENTLY CIRCi SINCE RATIFIED BY BOCC CLERK JUST RECEIVES AS PRESENTED FOR BOCC RECORDS/NO ATTEST(p MOU C-19) reviewed my s and found the Center: Men's Jail ADY STAMPED BY balition Supportive )Y EXECUTED BY RK BUT SINCE L(correlating MOU C- r: Women's Jail KUP DATED L dba Heron -Peacock ECUTED BY MAYOR INCE RATIFIED BY g MOU C-23) Dnroe Youth %TE ALREADY )MVENTED CLERK BUT �r Pam _ (correlating 2 Packet #2: no a ends item numbers included — only copies of AIS w/o assi nea iF - rcva 1c l0 13 TrUHI LCIUFa — W Vitia w/ note only on 12/20/13 (no transmittal memo) C-29 Ratification of grant adjustment FDLE JAG subgrant $6,406.14 . "ELECTRONICALLY SIGNED' with name of "GEORGE NEUGENT" typed on signature line in agenda backup — need written documentation for B CC records for auditing purposes that this "typed in" "electronic signature is legally sufficient. C-28 Ratification of grant adjustment FDLE JAG subgrant $99.07. "ELECTRONICALLY SIGNED" with name of "GEORGE NEUGENT" typed on signature line in agenda backup — need written documentation for BOCC records for auditing purposes that this "typed in" "electronic signature is legal sufficient. C-25 Authorization for Mayor to execute MOU Guidance/Care Center Women's Jail Housed Drug Abuse Treatment Program - $28,544 — MAYOR NEEDS TO EXECUTE — MOU IN AGENDA BACKUP STAMPED BY CHRISTI N E/ALREADY SIGNED BY OTHER PARTY C-27 Authorization for Mayor to execute MOU Guidance/Care Center Men's Jail Housed Drug Abuse Treatment Program $66,667 — MAYOR NEEDS TO EXECUTE — MOU IN AGENDA BACKUP STAMPED BY CHRISTIN /ALREADY SIGNED BY OTHER PARTY Packet #3 no agenda item numbers included — only co ies of AIS w o assi nea a - rcva 1c 1b 13 rroM Laura - w villa w/ note only on 12/20/18 (no transmittal memo) C-21 Authorization for Mayor to execute MOU FL Keys Outreach Coalition Supportive Housing Substance Abuse Ed and Relapse Prevention Project $7,508 — MAYOR NEEDS TO EXECUTE — MOU IN AGENDA BACKUP STAMPED BY CHRISTINE/ALREADY SIGNED BY OTHER PARTY C-19 Authorization for Mayor to execute MOU Be The Change Monroe Youth Challenge Anti-B Ilying and Violence Prevention Project— FDLE Edward Byrne $28,543 —MAYOR NEEDS TO EXECUTE — MOU IN AGENDA BACKUP STAMPED BY CHRISTINE/ALREADY SIGNED BY OTHER PARTY C-23 Authorization for Mayor to execute MOU US Fellowship of FL dba Heron -Peacock Support d Living: supportive housing to prevent recidivism $18,780 —MAYOR NEEDS TO EXECUTE — MOU IN AGENDA BACKUP TAMPEDBY CHRISTINE/ALREADY SIGNED BY OTHER PARTY Katherine Peters, Paralegal/ Administrative Liaison Monroe County Attorney's Office 111112th Street, Suite #408 Key West, FL 33040 Courier Stop #7 (305) 292-3470 Vitia Fernandez From: DeloachHartle- Laura <DeloachHartle-Laura@MonroeCounty-FL.GI Sent: Wednesday, November 13, 2013 2:35 PM To: Limbert-Christine Subject: FDLE Grant Adjustments Attachments: NOV20, 2012 AIS GRNT ADJMTS.PDF Here is the referenced agenda item. Thank you, Laura deLoach-Hartle Sr. Administrator Grants & Special Projects Monroe County BOCC Office of Management & Budget iioo Simonton Street, Room 2-285 Key West, FL 33040 Phone: 305.292.4482 Email: deloachhartle-laura(a)monroecounty-fl.gov The ovaU persow you are desewtol to becow�e is the persow oou decide to be. — Ralph Waldo ewtrsow BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2012 Division: OMB Bulk Item: _X_ No ^ Department: Grants Staff Contact /Phone #: Lisa Tennyson x 4444 AGENDA ITEM WORDING: Ratification of grant adjustment submission to FDLE JAG sub -grant to account for unexpended funds of $2.5 1, and approval to authorize the Grants Administrator to process routine grant adjustments to FDLE grants. ITEM BACKGROUND: Per FDLE JAG grant requirements, formal grant adjustments must be made to address routine grant management tasks, (for example, if the subcontractor does not spend all of the allotted funding.) Currently grant adjustments must be submitted in the FDLE online grant management system by the "Chief Official," requiring that we bring these grant adjustments to the BOCC for approval first, often creating timing issues with reporting and closeout deadlines. Grant adjustments that affect contract terms or amounts will continue to be brought to the BOCC. PREVIOUS RELEVANT BOCC ACTION: FDLE contracts and MOUs with the providers were all approved at the November 16, 2011 BOCC meeting. CONTRACT/AGREEMENT CHANGES: The funding not spent will be decreased from the overall grant award changing the FDLE JAG grant to Heron Peacock to $29,8.56.49. STAFF RECOMMENDATIONS: Approval TOTAL COST: $ 0 INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY: $0 SOURCE OF FUNDS: NA REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year OMB/Purchasing Risk Management( APPROVED BY: County Atty DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM # Revised 7/09 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide All of the funds were not expended. The balance of the grant is $2.61. By electronically submitting this adjustment, I hereby certify that I have reviewed th changes and find them necessary for program activities. I am the signing authority have been delegated as such by the appropriate official. Information regarding the signing authority is available for review. Electronically Signed By: 10/30/2012 David Rice Date Authorized Official or Designated Representative Ref # 2012-JAGC-1768 Contract 2012-JAGC-MONR-2-C4-246 Rule Re`ereme I 1 D-9 006 QCJG-005 (rev April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officei of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match TC tal Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $29,856.49 $0.00 $29, 56.49 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $29,866.49 $0.00 $290 56.49 Percentage 100.0 0.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2012-JAGC-1768 Section #4 Page 1 Contract 2012-JAGC-MONR-2-C4-246 Rule Reference 11 D-9 006 OCJG-005 (rev Apni 2005) 100.0 of Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: TOTAL BUDGET: $ 29,856.49 CONTRACTUAL SERVICES: Heron -Peacock will provide approximately 1,800 hours of services to clients. The service will include: assessments, case management, drug testing, substance abuse counseling and rec services. Unit: 1 Service hour Units to be provided: 1,800 (approximately) Unit Cost: 16.59 (rounded) 1,800 units x 16,59 per unit = 29,856.49 TOTAL PROJECT = $ 29,856.49 CONTRACT: Monroe County will execute a contract with US Fellowship DBA Heron -Peacock Supported for the period of Oct 1, 2011 thru Sept 30, 2012 to cover the grant period. A copy of the exe contract will be sent to FDLE. Application Ref # 2012-JAGC-1768 Contract 2012-JAGC-MONR-2-C4-246 Section #4 Page 2 51 Rwe Reference 11C-9.006 OCJG-005 (rev April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in implementing agency, is there a net personnel increase, or a continued net increase from the previous Byrne program? Answer: NA/Services provided by contracted provider. Question: If benefits are to be included, are they reflected in the budget narrative? Answer: NA/Services provided by contracted provider. Question: Indicate the Operating Capital Outlay threshold established by the subgrantee implementing agency, if it is the sheriffs office. Answer: 1,000 Question: Answer: or If indirect cost is included in the budget, indicate the basis for the plan (e.g. *cent of salaries and benefits), and provide documentation of the appropriate approval of this plan. NA Question If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: Unit Cost based on the following budget: Salaries and Benefits: Site Manager: 8,725 Team Leader: 8,936 FT Support Worker: 7,555 PT Support Worker: 3,643 Sub -total Sal/Ben: 28,859 Expenses: Drug Test Kits and Gloves: 1,000 TOTAL: $29,859 Unit cost = 1 service hour Total units = 1800 (approximately) Unit cost = 16.59 (rounded) 1.800 units x 16.59 = $29,859. TOTAL PROJECT = $29,859 "All funds were not expended. The balance of the grant was $2.51. Application Ref # 2012-JAGC-1768 Section #4 Page of Contract 2012-JAGC-MONR-2•C4-246 Rine Reference 11 D-J 006 OCJG-005 ;rev April 2005? C-aq BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: December 110 2013 Division: OMB Bulk Item: Yes ® No ❑ Deparl Staff C AGENDA ITEM WORDING: Ratification of grant adjus account for unexpended funds of $6,4o6.14. ITEM BACKGROUND: Per FDLE JAG grant requiren- must be reconciled before a final closeout can be cc to reduce the award amount to the actual amour adjustments must be submitted in the FDLE online the designated "Chief Official". Due to reporting < was submitted electronically by the Grant Administri O '\ u'i VL-tCoRU11? to ,es ,nt int as ,-nt PREVIOUS RELEVANT BOCC ACTION: At the November zo, luiz IIRMLu1b -L-.- _ ted approval authorizing the Grants Administrator to process routine grant adjustor nt s to FDLE grants. The FDLE contract and the MOU for Boys and Girls Club: Key West mart Moves Prevention Program were both approved at the November 20, 2012 BOCC meeting. CONTRACT/AGREEMENT CHANGES: The unspent funds are decreased from the F LE JAG grant award. The adjusted award amount is now $10,092.86. STAFF RECOMMENDATION: Approval TOTAL COST: o o COST TO COUNTY: $ o.00 INDIRECT COST: $ o oo SOURCE OF FUNDS: BUDGETED: Yes ® No ❑ DIFFERENTIAL OF LOCAL PREFERENCE: N/A REVENUE PRODUCING: Yes ❑]No ® AMOUNT PER MONTH: NIA APPROVED BY: COUNTY ATTI" � OMB/PURCHASING M RISK MANAGEMEN- DOCUMENTATION: INCLUDED: ® NOT REQUIRED: ❑ DISPOSITION: AGENDA ITEM #: YEAR: NIA