FY2013 1st Amendment 01/16/2014 NEAVILIN, CPA
�_- CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COMM FLORIDA
DATE: January 27, 2014
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Vitia Fernandez, D. .
At the December 11, 2013, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following items:
Item DI Amendment to Agreement with Florida Keys Community Concert Band, Inc. covering the Pops
in the Park to revise Exhibit C—Schedule of Events.
Item D2 Assignment of a Destination Event Funding Agreement for the Heroes Welcome Weekend from
BH/NV Hawk's Cay Property Holdings, LLC, d.b.a. Hawk's Cay Resort to Keys Hotel Operator, Inc. d.b.a
Hawk's Cay Resort.
V Item D3 Amendment to a Fishing Agreement with Saltwater Fishing Connection LLC to revise the name
of the Islamorada All Tackle Bonefish World Championship to Islamorada Fall All Tackle Bonefish and Permit
Championship,and amend the invoice submission date to January 31, 2014.
Item D4 Amendment to Agreement with Old Island Restoration Foundation, Inc. for the Oldest House
Museum Lift Station/Restroom Plumbing Upgrades project to revise scope of services in Exhibit A and reduce
project cost.
Item D5 Agreement with AT&T to provide long distance telephone services to the Tourist Development
Council.
The electronic copy is attached for your handling. Should you have any questions,please,feel free to contact our
office.
cc: County Attorney
Financ
le
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax 305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key, FL 33070 Phone:852-7145 Fox:305-852-7146
AMENDMENT (1st AMENDMENT) TO AGREEMENT
U
THIS AMENDMENT to agreement dated the/[/ —day of 014, is entered into by
and between the Board of County Commissioners for Monroe ounty on behalf of the Tourist
Development Council, and Saltwater Fishing Connection LLC ("Event Sponsor")
WHEREAS, there was an agreement entered into on October 17, 2012 between the parties,
awarding $2,000 to Saltwater Fishing Connection LLC for the Islamorada All Tackle Bonefish World
Championship; and
WHEREAS, it has become necessary to revise the name of the event to the Islamorada Fall
All Tackle Bonefish and Permit Championship to allow for payment of invoices showing event name
which differed from the original agreement, and
WHEREAS, There was a scriveners error in paragraph 3 of the agreement that should read
that invoices should be submitted prior to January 31, 2014.
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read: County shall pay a sum not to
exceed $2,000 (Two Thousand Dollars — TDC District IV Funding Allocation) for promotion and
related expenditures effective October 17, 2012, as described in the event budget, attached hereto
as Exhibit "D", for production of the Islamorada Fall All Tackle Bonefish and Permit
Championship in October, 2013 ("Event"). No amendments shall be made to Exhibit "D" after
approval of contract. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department within ninety (90) days of the
conclusion of the Event. Funding under this agreement terminates ninety days after the conclusion
of the Event. The advertising and promotion budget for County funding may be altered as to the
individual line items, or components, within 10% of the amount stated for that item or component,
without increasing the total dollar amount and without requiring a written amendment to this
agreement. The general non-allocated section of the Event budget shall not exceed 15% of the
total budget and may be utilized for unforeseen allowable expenditures and for those budget
lines that may require additional funds, according to County guidelines. Monroe County's
performance and obligation to pay under this agreement is contingent upon an annual appropriation
by the County.
2. Paragraph 3 of the agreement shall be revised to read: Event Sponsor shall provide
promotion and related services as described in the Sponsor's Schedule of Events, Exhibit "C",
attached hereto. All advertising and public relations services or supervision of advertising and public
relations will be provided through the contracted agencies of the TDC and County. The agencies of
record, shall receive payment of work in progress upon submission of documented invoices
associated with the Event. Event Sponsor fully understands that funding is obtained from tourist
development taxes for which the fiscal year ends September 30, 2013. Event Sponsor also
understands that the funding process through which this Agreement is made available by
County requires event sponsors to submit their payment requests within ninety (90) days of
the conclusion of the event. In order for the tourist development taxes to be utilized most effectively
Amendment#1
Islamorada All Tackle Bonefish World Championship: Revised name to Islamorada Fall All Tackle Bonefish and Permit
Championship
ID# 1033
•
for the purpose for which they were authorized, attracting and promoting tourism, the budgeting
process of the County requires the Events funding to be concluded In a timely marrer. In
recognition that the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stabity of the tourist-based economy, Event Sponsor agrees to
submit within
bnnhtsety(90) days of the conclusion of the Event an invokes and support documentation
as required ntys Finance Department rules and policies. Event Sponsor shall not be
reimbursed nor vow Event Sponsors vendors be paid directly for any Invoices received by the County
after January 31. 2014, A list of Acceptable Event Marketing Expenses Is attached to the
original contract as Exhibit"A".
a In all other respects,the remaining provisions of the agreement dated October 17,2012
shall remain In full force and effect.
r4 ,,WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
7` t i Board d County Commbsiorners
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MONROE COUNTY ATTORNEY
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Detail by Entity Name Page 1 of 2
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Detail by Entity Name
Florida Limited Liability Company
SALTWATER FISHING CONNECTION, LLC
Flllno Information
Document Number L11000130364
FEI/EIN Number N/A
Date Flied 11/14/2011
State FL
Status ACTIVE
Principal Address
125 RIVIERA DRIVE
TAVERNIER, FL 33070
Changed: 04/27/2012
Mallin*Address
P.O. BOX 1168
TAVERNIER, FL 33070
Reolstered Mont Name&Addree{
BULLARD, ELIZABETH NMS
125 RIVIERA DRIVE
TAVERNIER, FL 33070
Name Changed: 04/27/2012
Address Changed: 04/27/2012
Authorized Person(*) Detal(
Name&Address
Title MGR
BULLARD, ELIZABETH N
125 RIVIERA DRIVE
TAVERNIER, FL 33070
Annual Reports
Report Year Flied Date
2012 04/27/2012
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/EntityName/flal-I1... 1/27/2014
Detail by Entity Name Page 2 of 2
2013 04/03/2013
Document Images
04/03/2013—ANNUAL REPORT View Image in PDF tomtit
04/27/2012—ANNUAL REPORT Yew image in PDF format
11/14/2011 —Florida Limited Liability view image in PDF tonnat
autism o and Pm,ct pmeee
State of Dodds,Department of Rate
http://search.sunbiz.org/Inquiry/CorporationSearcb/SearchResultDetail/EntityName/flat-11... 1/27/2014