1st Renewal 02/19/2014SCANNED
AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: March 25, 2014
TO: Chief James Callahan
ATTN. Darice Horachek
FROM: Vitia Fernandez, D. C.
At the February 19, 2014 Board of Co4'nty Commissioner's meeting the Board granted approval and
authorized execution of Item G2 Renewal option, for a One (1) Year Tenn Effective March 1, 2014
Through February 28, 2015, To The Current Agreement Between The Board Of Governors And Ro
Kha nn (Individual) For The Maintenance On All Monroe County Fire Rescue Ambulances And
Other Vehicles, Including Quarterly Inspections, Preventative Maintenance, And Unscheduled
Maintenance Resulting From Malfunction Or Failure; Monroe County Fire Rescue Acknowledges
This Is The Only Renewal Option On The Current Agreement, And A Request For Proposals (RFP)
Must Be Issued Resulting In A New Contract Signed For Next Year.
Attached is an electronic copy of the above -mentioned for your handling. Should you have any
questions, please feel free to contact our office.
CC: County Attorney (electronic copy)
Finance (electronic copy)
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax. 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
RENEWAL AGREEMENT
This AGREEMENT dated the 191h day of February, 2014, by and between the Board of Governors of Fire and
Ambulance District 1 of Monroe County, Florida, hereinafter referred to as "DISTRICT" and Roy Khanna, hereinafter
referred to as "CONTRACTOR".
WITNES SETH:
WHEREAS, the parties hereto did enter into an agreement effective March 1, 2011 through February 28, 2014 for the
maintenance on all Monroe County Fire Rescue ambulances and other vehicles, including quarterly inspections,
preventative maintenance, and unscheduled maintenance resulting from malfunction or failure o
WHEREAS, said agreement provided to the DISTRICT one renewal option, for a one (1) year term; �gd
N O
WHEREAS, the DISTRICT has elected to exercise said option for the continuation of the' riiaintenangon all' Monroe
County Fire Rescue fire rescue ambulances and other vehicles, including quarterly inspectigs; prevetiv
maintenance, and unscheduled maintenance resulting from malfunction or failure; now therefore
o
IN CONSIDERATION of the mutual covenants and obligations contained herein, the parties agree as"&OIR
1. The DISTRICT elects to renew the contract for the one renewal option, for a one (1) year term pursuant to Section
B, page 1 of the agreement entered March 1, 2011.
2. A new paragraph W is added to the Agreement, to read as follows:
W. Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the
State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in
order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that Monroe County would
provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost; to Monroe County all public
records in possession of the contractor upon termination of the contract and destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure requirements. All records
stored electronically must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
3. The effective date of this amendment is March 1, 2014 and shall extend through February 28, 2015. Except as
amended herein, all other terms and conditions of the prior Agreement remain in full force and effect.
_ - — - MONROE COUNTY ATTORNEY
CONTRACTOR: APP VED AS TO,FjOBIVI.
C NTHIA L. HALL
ASSISTANT COUNTY ATTORNEY
By: !S� i Date /`a - 0201
hanna Date
HEAVILIN, CLERK
_.------......................... .-----_..._..___...._..._..M__
BOARD OF GOVERNORS OF FIRE AND
AMBULANCE DISTRICT 1 OF MONROE
COUNTY, FL
By:vw���
Mayor / Chairman
Organization Code Expenditure Detail Item Budget grouped by Organization Code, Account Object
Monroe County Board of County Commissioners Fiscal Year 2014
Service FY 2014 FY 2016 FY 2016 FY 2017 FY 2016
Expenditure Detail Item Description Level Issue # Budget Budget Budget Budget Budget
13001 Lk & Mk Ambulance
530440 Rentals And Leases
13001 Lk & Mk Ambulance
530440 Rentals And Leases
Notes: Total Lease contract $6,596 shared by 4 cost centers:
$1,649 (13001 )
$1,649 ( 12000 )
$1,649 (12001 )
$1,649 ( 13500 )
530440 Rentals And Leases
45,297
45,297
45,297
0 0
13001 Lk & Mk Ambulance
45,297
45,297
46,297
0 0
530440 Rentals And Leases
45,297
45,297
45,297
0 0
530460 Repair And Maintenance
13001 Lk & Mk Ambulance
530460 Repair And Maintenance
01) Stretchers 1
5,000
5,000
5,000
0 0
Notes: Historical experience
02) LifePak 15 1
23,000
23,000
23,000
0 0
Notes: All Monitors and Defibrillators
- Mandated by Joint Committee Accreditation of Hospitals (JCAH)
03) [AED] Automatic External Defibrillators 1
3,000
3,000
3,000
0 0
Notes: Historical experience
04) ALS Trainer Manikins 1
2,000
2,000
2,000
0 0
Notes: Replacement Parts
530460 Repair And Maintenance
33,000
33,000
33,000
0 0
13001 Lk & Mk Ambulance
33,000
33,000
33,000
0 0
530460 Repair And Maintenance
33,000
33,000
33,000
0 0
530462 Vehicle Maint
13001 Lk & Mk Ambulance
530462 Vehicle Maint__
01) EMS Units Vehicles
120000J
120,000
120,000
0 0
Notes: Projected increase over FY13 - Aging Equipment
Rescue Units, USAR vehicles, etc.
Semi -Annual Level I Maintenance
Annual Level 11 Maintenance
Annual Pump Testing
Overall Repairs
02) Tires 1
5,000
5,000
5,000
0 0
Notes: Projected increase over FY13
03) Towing 1
2,500
2,500
2,500
0 0
Notes: Breakdowns of Rescue Units, USAR vehicles, etc.
04) Maintenance Supplies 1
2,000
2,000
2,000
0 0
Notes: Oil, Wash & Wax, Window Washer Fluid, etc.
530462 Vehicle Maint
129,500
129,500
129,500
0 • 0
13001 Lk & Mk Ambulance
129,600
129,500
129,500
0 0
530462 Vehicle Maint
129,500
129,500
129,500
0 0
530470 Printing And Binding
13001 Lk & Mk Ambulance
530470 Printing And Binding
01) Forms, etc. 1
2,000
2,000
2,000
0 0
Notes: Projected increase over FY13
13001 Lk & Mk Ambulance
2,000
2,000
2,000
0 0
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