04/16/2014 Operator Hosting ServicesAMY REAVILIN, CPA
CLERK Of CIRCUIT COURT &COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: April 28, 2014
TO: Bob Ward, Director
Information Technology
ATTN.• Maria Guerra
Sr. Administrative Assistant
FROM: Vitia Fernandez, D.
At the April 16, 2014, Board oh: ounty Commissioner's meeting the Board granted approval and
authorized execution of Item C33 Agreement with AT &T for AT &T Connect Event Services to provide
operator hosting services for conference calls conducted by Emergency Management during an
activation of our Emergency Operations Center (EOC) and other events at an annual cost of $129.00 per
year plus billed for services based on the attached pricing schedule for services.
Enclosed is a duplicate original of the above mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finan e
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
AT &T Connect Event Services
Inibaf order creation. Mar 20, 2014
t ast modification Mar 31, 2014
Today: Mar 31. 2014
Company:
Monroe County, FL
Name:
Bob Ward
Title:
Director
Email:
wand - bob @monroecounty -fi.gov
Phone:
305 295 -5101
AccounVEvent Services Order
Multiple Event
nt03312014bc01 -000
BJC001422
Name:
Bob Ward
Title:
Director
Email:
ward- bob@monroecounty -fi.gov
Phone:
305 295 -5101
Prepared by: Brian Cicero
585 203 -1931
This is a Master Provisioning Order AT &T Connect Event Services confeiencing (web and phone) accounts required for — scheduling of
AT &T Connect webinars and teleconferences. AT &T Conned Event Services are available for event hosting, operator and speaker
sub-confarence management, recording format conversion and event management for conducting registratior ►,based, impodAnvite -based
andior teleconference attendance reporting (by name and duration).
An AT &T Connect Event Services specialist will assist with the proper selection and configuration of services. Teleconferences may be
resenred4cheduled via email, web, or via direct request to AT &T Conned Event Services organization. Products and services included
below are for reference only. Products and services delivered are determined by each individual event scheduling request Agency may
request estima costs prior to scheduling of an event.
This is a Master Order for provisioning of service only. Customer will be billed after the
completion of a conference for per minute web, phone, and event services used. This
pre -order includes the US per minute dial 4h access rate. Aq AT &T Connect conferences
indude intemational dial-in access. A complete list of intemedonal dial in rates will be
provided upon request
Associate all billing to the following PO (Optional):
Pot
If no Purchase Order is provided aq event services will
be billed monthly via standard AT &T invoicing
procedures. Acceptance of this Oder is customers
Irrevocable commitment to pay.
Event Services Estimate
See Page 2 for detail
Estimate: $0.00
Company: Monroe unty, F
By:
Printed _ S Min, �J-` Murphy , Mayor
Date: , 4 1 lQ I Iq
cu eoets Including a(I consumption based or per minute based costs for Services All usage and services are
billed aGcoldi t accounts. ATTCES host accounts maybe provisioned for Indtvlduals, departments or cost centers as nel
to allocate ATTCES costs.
Send �prgy NG oco p �-1 s @attces corn or fax to: 301 - 208 -676 ONROE COUNTY ATTORNEY Page 1 of 3
APPROVED AS TO FORM:
0603M X03 031IJ .L/s?if�41�� d / �!�
CIiRISTINMBER - BARROWS
ASSISTANT COUNTY ATTORNEY
Date
x
AT &T Connect Event Services
Event Services Order Detail
Multiple Event
nt03312014bc01-
BJCOQ1422
03/20/14
This services listed below are for reference only and
representative of the most commonly used
conferencing and event services. Events may be
scheduled using any of the services listed in the AT&T
Connect Event Services SOW.
Description
Qty Unit Ptice Ext Price
AT&T Connect Conferencing Account Provisioning
Inta6c-010 AT&T Connect Large Event Host Account Provisioning
AT&T Connect Provisioning is an annual account fee
AT &T Connect Web and Phone Conferencing
Infalh -150 AT &T Connect Phone Usage - USA
Intath-100 AT&T Connect Large Event per Web Minute Usage
Above represents the US per minute (web and phone) conferencing rates All events
have US and international phone access All Intemahonal dial -m is billed at the
established contract rate A complete list of mtemahonal dial -in rates will be provided
upon request
AT &T Connect Moderation/Operator Services (Hourly)
111 -100 Event Producer— Hourly Services
Operator services are provided by trained event producers Event producers are billed at
an hourly rate with a minimum charge of 30- minutes. The first hour charge covers the
early entry time of 15- minutes for standard events
Inisex -110 Speaker Sub- Cor>ference Administration/Management
Conferences that require a speaker sub-conference must be managed by an event
producer Speaker sub - conferences provide the ability for multiple (concurrent) speakers
as well as the ability to conduct private pre- and post - conference discussions The first
hour of an operator assisted speaker sub - conference covers early entry time up to
30- minutes
AT &T Connect Event Production (Packages)
Intim-002 Gold Event Producer Package (Optionan
Event production services includes pre -event planning, dry run and speaker training,
dedicated on- the -air event moderator and post event analysis/reporting. Packages base(
on a planned event duration of 60- minutes. Recommended for first -time event organizers
unfamiliar with conducting conferences with AT &T Connect
Intssx-003 Silver Event Producer Package (Optlonan
Event production services includes. basic pre -event planning on- the -air event event
moderator, and post event analys(srreporhng Packages based on planned event duration
of 60- minutes. Recommended for event organizers familiar with conducting conferences
with AT &T Connect that need assistance with the planning/execution of an event
Optional Service — Recording and Archive Production
Inbsax -012 Additional archive formats (Optional)
AT &T Connect conferences (phone) are recorded in the AT &T Connect recording format
Recording format conversion is required to convert the AT &T Connect format to mp3
wav, or Flash audiolodeo file formats
Inbssx-010 Archive Production Package (Optionan
Archive production includes up to one hour of archive editing, conversion to Flash video
and using a standard HTML player
Optional Service — AT &T Connect Training (for self managed conferences)
Consumption $129.000 $0.00
Consumption $0.039
Consumption $0.070
$0.00
$0.00
Consumption $309.000
Consumption $388.000
Consumption $1,442.000
Consumption $875.000
Consumption $155.000
Consumption $588.000
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
03/31/14 AT &T Connect Event Services — ORDER _ Page 2 of 3
AT &T Connect Event Services
Event Services Order Detail
Multiple Event
nt03312014bc01-
BJCOQ1422
03/20/14
This services listed below are for reference only and
representative of the most commonly used
conferencing and event services. Events may be
scheduled using any of the services listed in the AT &T
Connect Event Services SOW.
Dcscriptton
Qty Unit Price Ext. Price
Inbsx-400
AT &T Conned Speaker Training (Optional)
Consumption $566.000 $0.00
An AT &T Connect training session is highly recommended for anyone that will utilize the
AT &T Connect web interface to manage a web or audio conferences Training for up to 6
students for 90- minutes.
Optional Service — Reghnration/Attendance based conferences
Conferences that require controlled access and attendance reporting of who was on the
conference and for how long require the use of the Intellor Event Management System
(EMS) The Intellor EMS provides registratron -based and import- invite based conference
management
intshx -100
Provisioning Intellor EMS Standard (Core) Template (OptlonaQ
Consumption $644.000
A one -time setup fee to provision an event template that can be used to conduct a
registration -based orimportinvrte -based conferences.
intshh -200
Intellor EMS Per Event Usage - Small Event (OptionaQ
Consumption $322.000
$0.00
A per conference usage charge for conferences with less than 100 registrationslnvitatrons
InIshh -210
Intellor EMS Per Event Usage - Medium Event (Optional)
Consumption $644
A per conference usage charge for conferences with up to 500 registrations /nvitations
Intehh -220
Intellor EMS Per Event Usage - Large Event (Optional)
Consumption $1,287.000
A per conference usage charge for conferences with more than 500
$0.00
registrationsfinvitations
Total $0.00
Accepted by: r
(Initial)
Page 3 of 3
03/31/14
AT &T Connect Event Servion — ORDER