04/16/2014 AgendaREVISED AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Any person who wishes to be heard shall provide the Clerk with his or her name and residence
and the agenda item on which he or she wishes to be heard. Such information shall be on a card
provided by the County. Once public input begins, there will be no further speaker cards
allowed to be submitted to the Clerk for that subject. An individual has three minutes and a
person representing an organization has five minutes to address the Board (except that
individuals wishing to speak during public hearings pertaining to land use issues will have five
minutes). The first person representing the organization will be allowed the five minutes.
Subsequently, all other speakers on behalf of that organization have three�minutes to address the
Board. Once an individual has addressed the Board, he or she will not be permitted to return to
the podium for follow -up comments, unless the issue involved is quasi judicial in nature. In that
case, the applicant may return to the podium to conclude his or her position at the end of the
public hearing.
ADA ASSISTANCE. If you are a person with a disability who needs special accommodations
in order to participate in this proceeding, please contact the County Administrator's Office, by
phoning (305) 292 -4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5)
calendar days prior to the scheduled meeting, if you are hearing or voice impaired, call "711 ".
Please note that all time approximate items are listed in bold.
Wednesday, April 16, 2014
The Harvey Government Center
at Historic Truman School
1200 Truman Avenue
Key West, Florida
N/9:OOA.M. - Regular Meeting
v/9:15 A.M - Land Authority Governing Board
✓9:30 A.M. - Fire & Ambulance District 1
Board of Governors
3:00 P.M. - Public Hearings
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. CALL TO ORDER
SALUTE TO FLAG
J �
ADDITIONS, CORRECTIONS, DELETIONS
P SENTATION OF AWARDS
Mayor's Proclamation recognizing the Visiting Nurse Association
& Hospice of the Florida Keys for their 30 years of service. VIEW
Mayor's Proclamation declaring the month of April to be Fair
Housing Month. VIEW
Mayor's Proclamation declaring the week of April 6 -11 to be
Guardian ad Litem Week. VIEW
Mayor's Proclamation declaring the week of April 6 -12, 2014 to
be National Crime Victims' Rights Week. VIEW
J� Mayor's Proclamation declaring the week of May 18 -24, 2014 to
be Emergency Services Week. VIEW
K APPROVALS — MAYOR MURPHY
Approval of a Wastewater Treatment Plant Maintenance Renewal
Agreement with Conch Waste Water, Inc. for the Florida Keys
Marathon Airport at a monthly cost of $603.32. VIEW
Approval of a Customs Service Agreement between Monroe
County and the Marathon Jet Center to establish the financial and
operational responsibilities associated with the operation of a U.S.
Customs and Border Protection service at the Florida Keys
Marathon Airport. VIEW
Approval of a Lease Extension And Amendment for South Shore
Aviation Associates (dba- Marathon General Aviation) to facilitate
the construction of a 7000 sq. ft. enclosed hangar. The lease
extension will become effective upon the date of issuance of the
new hangar's Certificate of Occupancy (COO) and the Amendment
includes an increase in fuel flowage fees from 4 cents per gallon to
10 cents per gallon. VIEW
Request approval of Amendment #001 to the Alliance for Aging,
Inc. Standard Contract, Older Americans Act (OAA) Contract AA-
1429 between the Alliance for Aging, Inc. (AAA) and the Monroe
County Board of County Commissioners (Social Services /In Home
and Nutrition programs) for the current contract period of 1/1/14 to
12/31/14. VIEW
Approval of State of Florida Department of Economic Opportunity
Federally - Funded Weatherization Assistance Program Agreement,
Contract # 14WX- OG- 11 -54 -01 -039 between Monroe County
Board of County Commissioners (Monroe County Social Services)
and the State of Florida, Department of Economic Opportunity.
VIEW
K APPROVALS — CONTINUED
Approval of revocable license agreement with the City of Key
West to use City property for related shelter operation. VIEW
Approval of 5th amendment to agreement with Humane Animal
Care Coalition, Inc. for operation of the Key Largo Animal
Shelter.. VIEW
Approval to purchase one (1) Tractor boom mower with buzz bar
cutter for $90,686 for the Road Department- utilizing Florida
Sheriff Contract Bid Award 13 -11 -0904. VIEW
Approval to advertise for bids to demolish the existing Road
Department office trailer located at the Public Works Complex,
3583'S. Roosevelt Blvd., Key West, and replace it with a new
modular office including new foundation, stairs, and deck. VIEW
Approval to temporarily extend the park hours at Big Pine Park
_
from the beginning of the Monroe County School District's
j ( 9
Summer Vacation which at this time is scheduled to be June 6,
2014, until the First Monday after Labor Day. VIEW
Approval to advertise for bids for janitorial services at the
Marathon Courthouse, the Marathon Government Center and the
Marathon Government Annex. VIEW
Approval of a Month to Month agreement with Miami Janitorial
Supplies, Inc., for janitorial services at the Big Pine Library. VIEW
Approval of month to month agreement with Miami Janitorial
Supplies, Inc. for janitorial services at the George Dolezal Library
f
— Marathon. VIEW
Approval of a Month to Month agreement with Miami Janitorial
Supplies, Inc., for janitorial services at the Islamorada Library.
'
VIEW
Approval of a Month to Month agreement with Miami Janitorial
Supplies, Inc., for janitorial services at the Key Largo Library.
VIEW
Pp of Memorandum of A g
Approval A Agreement with the State of Florida
Department of Environmental Protection, Division of Recreation
and Parks, (DRP) regarding habitat restoration work at the Dagny
Johnson Key Largo Botanical State Park and John Pennekamp
^ f ,f
Coral Reef State Park. Park. VIEW T
Approval to Pub ii�ve. i- 1.4—ne Attetien t6eri2rfer
utili� , s c
the Ceui4y Ells - nand equipme lis ted - en attaehed
skeet. Approval to try a new concept utilizing Public Surplus
Internet Auctions to offer for sale the Coun surplus vehicles and
equipment listed VIEW } �G
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on attached sheet.
Approval to award bid and enter into a contract with SeaTech Inc.
of the Florida Keys for the purchase of two (2) free standing
Hazardous Material Pre - fabricated Steel Storage Sheds
manufactured, delivered and installed. One shed will be located at
cl
the Long Key Transfer Station and the other will be located at the
Cudjoe Transfer Station. VIEW
APPROVALS — CONTINUED
Approval to reject the second round of bids for the Wayfinding
Sign Program and notify FDOT to delete this project from their 5-
Year Work Program. VIEW
Approval to negotiate a contract with Parsons Brinckerhoff, Inc.,
the highest ranked respondent, for construction engineering and
inspection (CEI) services for the No Name Key Bridge Repair
Project. If successful negotiations cannot be reached, approval to'
negotiate a contract with the next highest ranked respondent until
successful negotiations are reached. VIEW
Receipt of monthly report on change orders reviewed by the
County Administrator's Office. VIEW
Ratification of the contract for emergency repairs at Bayshore
Manor to SeaTech of the Florida Keys, Inc. in the amount of
$158,166.00. VIEW
Approval of a 1st Amendment to Contract with William P. Horn
Architect, P.A. for professional services for major repair work at
the Senior Meal Site at Harvey Government Center. This project is
,- 'funded from the one -cent infrastructure tax. VIEW
Approval of a Contract with Currie Sowards Aguila Architects for
professional services associated with the Freeman Justice Center
Acoustic Renovation. Funding for this project will come from
Fund 30-7 304 in the amount of $19,400.00. VIEW
Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. VIEW
,� rn,n►ss�one�'� Approval of an amendment to -the contract with Guidance /Care
Center, replacing Attachment D, which concerns sub - contracted
✓o-t7 Baker Act transportation Services. VIEW
Approval to enter into an agreement between Academy Bus, LLC.
and Monroe County Board of County Commissioners, to provide
additional emergency transportation services to Monroe County
residents, guests, workforce and their appropriately caged or crated
pets during the evacuation, re -entry and recovery phase of an
emergency as determined by Monroe County Emergency
Management, and authorization for the County Administrator to
execute any other required documentation. VIEW
Approval to enter into an Employment Agreement/Contract
fulfilling the newly created Billing Specialist position, and
authorization for the County Administrator / Fire Chief to execute
all necessary documents. VIEW
Approval to release lien held by County's Health Insurance Plan in
return for $5,000 of insurance proceeds received by covered
employee. VIEW
4
-,! PA �, C,; � �v
BULK APPROVALS — CONTINUED
Approval to accept proposal from Arthur J. Gallagher for General
and Professional Liability Insurance for Bayshore Manor —
Assisted Living Facility with Colony Insurance Company at a cost
of $12,955.63, with staff signing the necessary forms. VIEW
Approval to accept proposal from Marsh USA for Pollution
Liability Insurance Package through Ironshore Insurance Company
at the cost of $76,436, with staff signing the necessary forms.
VIEW
Approval to accept proposal from Marsh USA for Property
Insurance package through Lexington Insurance Company and
Landmark American Insurance Company at an annual premium of
$793,498, with staff signing the necessary forms. VIEW
Approval of an agreement with AT &T for AT &T Connect Event
Services to provide operator hosting services for conference calls
conducted by Emergency Management during an activation of our
Emergency Operations Center (EOC) and other events at an annual
cost of $129.00 per year plus billed for services based on the
attached pricing schedule for services. VIEW
Approval of Consent of Assignment of Lease from Conch Flyer,
Inc. to Conch Flyer Concessions, LLC. VIEW
Approval of an amendment to the Conch Flyer Concessions LLC
<'
lease. VIEW
Approval of Amendment #003 to the Alzheimer's Disease
Initiative Program (ADI) Contract #KZ1397 between the Alliance
for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners (Social Services /In Home Services) for the
1--!7
contract period of 7/1/13 - 6/30/14. VIEW
Approval to purchase a 400 KW generator for $103,480.00 from
Tradewinds Power Corp. (utilizing Florida Sheriff's Association
Contract No. 13 -11 -0904) and associated cabling for $55,605
(from current County generator contractor All Power Generators
Corp.) for the Murray E. Nelson Govermnent and Cultural Center.
VIEW
TOURIST DEVELOPMENT COUNCIL
Approval of an amendment to agreement with Instituto Patriotico
Y Docente San Carlos, Inc. (San Carlos Patriotic and Educational
Institute, Inc.) to extend the termination date of the agreement to
April 30, 2014 to allow time for submission of invoices for work
completed for the Minor Repairs and Upgrades project. VIEW
TOURIST DEVELOPMENT COUNCIL - CONTINUED
Approval of an amendment to Destination Agreement with Lazy
Lakes, LLC covering Keystock Music Festival to revise date of
event from March 2014 to May 2014. VIEW
o Approval of a TDC procedure to address revisions to event funding
,* agreements. VIEW
Approval of an amendment to agreement with the Lower Keys
Chamber of Commerce, Inc. for the Big Pine & Lower Keys Island
Art Festival for the revision of Exhibit C — Schedule of Activities
to allow for chan ge for the timing of the event. VIEW
-� Approval to exercise option within original agreement with Tinsley
Advertising & Marketing, Inc. to extend agreement for an
additional two year period to September 30, 2016; provide for a
revision under the section referring to Key Personnel; provide for
new public records language. VIEW
Approval of a Destination event funding agreement with Upper
Keys Community Pool, Inc. covering Orange Bowl Swim Classic
and Winter Training in December 2014 through January 2015 in an
amount not to exceed $35,000, DAC V, FY 2014 Event Resources.
1 VIEW
Approval of an Agreement with Florida Keys Wild Bird
Rehabilitation Center, Inc. to cover the Wild Bird Rehabilitation &
Education Center Property Purchase in an amount not to exceed
$265,000 (DAC V = $160,000 and DAC IV = $105,000), FY 2014
Capital Resources. VIEW
Announcement of one vacant position on the Tourist Development
Council District II Advisory Committee "At Large" appointment.
VIEW
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STAFF REPORTS
AIRPORTS CPC-W-1- t-tuv4VP1)
�O 1 BUDGET & FINANCE (-TikgA t�can)
�p EMERGENCY SERVICES t{ti'y G ai*
EMPLOYEE SERVICES GTCrcsa
PUBLIC WORKS / ENGINEERING /PROJECT MANAGEMENTG W
GROWTH MANAGEMENT (C k 1vi 9 - h v %-C rhA, 14q)
INTERGOVERNMENTAL AFFAIRS ('sGL TGV1 ✓1 vjs ov►) u
INFORMATION TECHNOLOGY (E�Dlo W A.rA)
ADJOURNMENT
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LARD AUTHORITY GOVERNING BOARD
Approval of the minutes for the March 19, 2014 meeting. VIEW
Approval of the 2014 Acquisition List. VIEW /-I;-
6 ��
LAND AUTHORITY GOVERNING BOARD - CONTINUED
Approval of contracts to purchase property for conservation.
a) Key Largo Acreage RE #00089200 - 000000 VIEW
b) Block 7, Lot 22, Big Pine Shores, Big Pine Key; Block 4,
Lots 2 -3; Block 8, Lots 6 -9; and Block 9, Lot 5,
Thompsons, Key Largo; and Block 14, Lots 5 -9, Sunset
Cove, Key Largo VIEW
c) Block 10, Lot 5, Center Island, Duck Key VIEW
d) Block 45, Lots 3 and 4, Sands, Big Pine Key VIEW
e) Block 45, Lots 10 -13, Sands, Big Pine Key VIEW
f) Block 47, Lots 17 and 18, Sands, Big Pine Key VIEW
g) Block 57, Lot 6, Port Pine Heights 2 nd Addition, Big Pine
Key VIEW
Approval of a resolution authorizing the subordination of a
mortgage loan encumbering a portion of Poinciana Plaza in Key
West. VIEW
Update regarding the potential use of Land Authority funds
collected within the City of Key West for the acquisition of a
homeless shelter site in Key West. VIEW
ADJOURNMENT
-940 *.Ni- G- FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
Report
Approval to enter into an Employment Agreement /Contract
fulfilling the newly created Billing Specialist position, and
authorization for the County Administrator / Fire Chief to
execute all necessary documents. VIEW N t " C ter' GCdW7--
ADJOURNMENT
DIVISION OF GROWTH MANAGEMENT BULK APPROVALS
Approval of Amendment No. 11 to the 2006 Agreement with DRC
Emergency Services, LLC (DRC) providing for public records
retention and access requirements. Pursuant to F.S. §119.0701.
VIEW
Approval to re- appoint Mr. Chris Sante to one additional three -
year term to the Contractors' Examining Board beginning May 1,
2014 and ending May 1, 2017. VIEW
' Approval of refund to Habitat for Humanity for building permit
fees paid on February 7, 2014 in the amount totaling $1,500.00.
VIEW
H. GROWTH MANAGEMENT - BULK APPROVALS - CONTINUED
Approval of refund to Drive In Homebuilders, LLC, a.k.a. Islander
Village Development for permit fees ($28,120.00) paid for 15
single family house permits and impact fees ($13,806.00) for 9
single family houses due to a contractor misunderstanding that
inspections are required every 180 days after permit issuance even
though the development has a conditional use permit, for a total
refund amount of $41,926.00. VIEW
PUBLIC WORKS
/ 1 1 Approval of long -term agreement to provide animal control
and enforcement services in Key West and the Lower Keys in
exchange for contractor building a new animal shelter on
College Road, Stock Island, to be used exclusively for animal
care and control services. VIEW W< AXV-C Oda* 0M -k:: XZOLP�&'-
IWO
. PROJECT MANAGEMENT
C o V A and direction regarding the Redevelopment of
— MM = zmk / Bernstein Park. Presentation from the Architect, William
V
_ Horn, discussing various site plans and improvements to the
V I on n park. VIEW A/C h AV G Ohz p9,0 14'C, U'pt�t./tr.
y Cr4
1:30 P.M. / ,K. * CLOSED S SION
A Att ne li t ose Ses on t affep/of f n
itc 11 d a e M' the S. on a CXUny, 5ijrte9d1h
Ju cial irc it C se N . C -12 486. IE W DE L E
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L. MONROE COUNTY SHERIFF DEPARTMENT
.: Approval of request. for expenditure from the Law Enforcement
Trust Fund. VIEW
M. O MISSIONERS' ITEMS
COMMISSIONER KOLHAGE - Discussion of potential use of
the Hickory House Property. VIEW {1p PtCbWG U peaXW
COMMISSIONER RICE - Approval to appoint
Rick Sherman to the Duck Key Security District Advisory Board
for a fulfill Donna Flammang's term through April 2015. VIEW
COMMISSIONER CARRUTHERS - Update and discussion- on
property insurance crisis in Monroe County including the status of
FIRM'S Windstorm Analysis Study. VIEW
XA � COMMISSIONER NEUGENT - Approval of a resolution of the
Board of County ommissioners of Monroe County, tY Y�
supporting the renaming of "Little Basin" (also known as "Little
Basin Flat ") located in Upper Matecumbe Key, Islamorada,
Monroe County, Florida, to "Two George Flat ". VIEW
jc�
C MISSIONERS' ITEMS -CONTINUED COMMISSIONER NEUGENT — Report on Derelict Vessel
Processing, Derelict Vessel Prevention/Solutions and review of
Florida State DV Statues. VIEW
COMMISSIONER RICE — Discussion of critical workforce
D transportation issues. VIEW
COUNTY CLERK
/ 1! 5
Report
Official approval of the Board of County Commissioners minutes
from the March 12th, 2014 special meeting and March 19th, 2014
regular meeting (previously distributed).
/a
Approval of Warrants for the month of March, 2014. VIEW
Approval of Tourist Development Council expenditures for the
month of March, 2014. VIEW
�
Approval to remove surplus equipment from inventory. VIEW
O. COUNTY ADMINISTRATOR
1.
Report VIEW
--�: -�
Update on energy consumption and greenhouse gas inventory
for County operations and community- scale, as well as
progress update and recommendation for continued action on
energy reduction strategies. VIEW
Approval of the reappointment of David Makepeace of the Florida
Keys National Marine Sanctuary Advisory Council (SAC) to the
Marine & Port Advisory Committee with term to expire October
2016. VIEW
Authorize a Task Order with HDR Engineering, Inc. to provide
professional consulting services for the County's yard waste
`solicitation. VIEW We 4 kA Ire P� U'& upelaX2VS
�,l
Approval of Amendment No. 3 to the contract with AMEC for the
Selection of Canal Demonstration Projects to provide additional
services related to obtaining homeowner approvals for
implementation of the demonstration projects, a time extension of
ninety (90) days, and an increase in the budget of $28,159.25.
Total contract value including this Amendment $97,275.38. VIEW
— 1 . , "."T.
Discussion, recommendation and direction on the County's
canal demonstration program regarding the homeowners
approval process. VIEW We d 0 GLR,V4 ptuo UGspeA -9 CYf
Approval to enter into Amendment No. 1 to the contract with Erin
L. Deady, PA for development of a Sustamability Action Plan with
Climate Change and Energy Savings to reflect slight modifications
to the deliverables and due dates as outlined below. VIEW
P. COUNTY ATTORNEY
1. Report
2. Request to hold an Attorney - Client Closed Session in the matter of
Monroe County v. Stand Up For Animals, Inc., CA K 10 -1050 at
the 5/21/14 BOCC special meeting in Key Largo, FL. VIEW
Ratification of collective bargaining agreement with Teamsters
Local 769. VIE ?�O ipea' iii
3:00 P.M. Q. PU LIC HEARINGS
A public hearing to consider an ordinance by the BOCC to
amend the Land Use District (Zoning) Map designation of the
subject property from Urban Residential Mobile Home (URM)
to Mixed Use (MU). The subject property is legally described
as Block 31, Lot 17, Maloney Sub (Plat Book 1, Page 55), Stock
Island, Monroe County, Florida having Real Estate
#00124510.000000. (Quasi - Judicial Proceeding). VIEW
Public Hearing to consider approval of resolution accepting
dedication to Monroe County of 4th Avenue West, Cudjoe
Gardens Eighth Addition subdivision, Cudjoe, as recorded in
Plat Book 7 Page 16 of the public records of Monroe County,
Florida. VIEW
y- _-t - - - ' �'
10 P
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Wednesday, April 16, 2014
TIMES APPROXIMATE
. � Board of County Commissioners Regular Meeting
",,► F 1 /F5: Land Authority
06 R "OaL ' w dm2r 1
-9: bf- G1 /G2: Board of Governors - Katf Jo'ot
bCQll the kv/1.
✓M5: Commissioner Neugent (Derelict Vessels)
A . ✓ J1: Project Management (Bernstien Park)
VI 1: Public Works (Animal Control) ,p#.
\//v ('.v/ i ftm:tyl J pq L f .
" Nf - ✓06: County A (Canal Demo Program) ppJ,
P.N Lunch Break
02: County Administrator (Update on Energy Consumption) p y. q
Q 1 /Q2: Public Hearings p q. /0