05/01/2014 SpecialMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Special Meeting
Board of County Commissioners
Thursday, May 1 2014
Key West, Florida
A Special Meeting of the Monroe County Board of County Commissioners convened
at 10:00 A.M., at the Harvey Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Danny Kolhage, Commissioner George
Neugent, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting
were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy Heavilin,
Clerk of Court; Vitia Fernandez, Deputy Clerk; County Staff, members of the press and radio;
and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item A There were no Additions, Corrections and Deletions to the Agenda.
PUBLIC WORKS
Item B 1 The Board discussed the approval of an Off - System Construction and
Maintenance Agreement between Florida Department of Transportation (FDOT) and Monroe
County to allow FDOT to fund and construct repairs to Monroe County Bridge #904120
Similar Sound Bridge on Geiger Key. After discussion, a motion was made by Commissioner
Neugent and seconded by Commissioner Rice granting approval of the item. Motion carried
unanimously.
Item B2 The Board discussed the approval of long -term Agreement with the Florida
Keys SPCA to provide animal control and enforcement services in Key West and the Lower
Keys in exchange for contractor building a new animal shelter on College Road, Stock
Island, to be used exclusively for animal care and control services. After discussion, a
motion was made by Commissioner Neugent and seconded by Commissioner Carruthers
granting approval of the item. Motion carried unanimously.
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EMPLOYEE SERVICES
Item C1 Presentation discussion, and direction to staff on recommendations for fiscal
year 2015 (Option 1 or 2), 2016, and 2017 for County subsidies of employee and dependent
health insurance premium amounts and /or department rate changes from $790 per month to
various optional rate changes to maintain an adequate fund balance. The following
individuals addressed the Board: Roly Pina, representing Teamsters Local 769; Joyce Griffin,
Supervisor of Elections and Matthew Dowling, representing FOP. Rich Capizzi, Mary Kay
Lantz and Glen Volk, all representing Gallagher Benefit Services. Christine Hurley, Director
of Growth Management and Roman Gastesi, County Administrator. After discussion, the
Board directed staff to do the following:
• For all dependents to become subsidy at 50 %.
• Retain the Fund Balance at 6 months.
• Existing employees will pay $50 or less to go toward their health coverage and also
look into the possibility of doing it percentage based.
• Increase the amount of funding the county puts into the health insurance fund for each
employee. The current amount is $790.00.
• Decrease the maximum out of pocket.
Item C2 The Board discussed the approval to advertise a Solicitation for Proposals for
Medical Stop Loss Insurance with staff signing the necessary forms. After discussion, a
motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage to
approve staff recommendation, which is not to approve solicitation for proposals. Motion
carried unanimously.
Item C3 Teresa Aguiar, Director of Employee Services; Mike Rice, MCSO Bureau
Chief, Cynthia Hall, Assistant County Attorney and Roman Gastesi, County Administrator
addressed the Board regarding the approval to implement a non - tobacco use policy for
all new BOCC hires on or after January 1, 2015. A surcharge for newly hired County
employees, dependents, new retirees, newly elected officials (including County
Commissioners and Constitutional Officers), newly hired Constitutional office employees and
their dependents enrolled into the Medical and Prescription Health Plan who are tobacco
users. After discussion, a motion was made by Commissioner Carruthers and seconded by
Commissioner Rice that as of January 1 2015 the County will no longer hire anyone who
smokes as amended. Said amendment is as follows: to approve staff recommendation but
changing the monthly assessment from $100.00 to $50.00. Roll call vote was taken with the
following results:
Commissioner Carruthers Yes
Commissioner Kolhage Yes
Commissioner Neugent Yes
Commissioner Rice Yes
Mayor Murphy Yes
Motion carried.
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After further discussion, a motion was made by Commissioner Carruthers and seconded by
Commissioner Neugent for all existing employees that as of January 1s 2016 if they continue
to smoke, they are subject to the same monthly assessment as those hired after January 1s
2015. Roll call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
No
Commissioner Neugent
Yes
Commissioner Rice
No
Mayor Murphy
No
Motion failed.
Item C4 Presentation and approval of findings and recommendations of
Classification and Compensation Study Report from Evergreen Solutions, LLC. The
following individuals addressed the Board: Brian Wolf, representing Evergreen Solutions;
Christine Hurley, Director of Growth Management and Amy Heavilin, Clerk of Court. After
discussion, a motion was made by Commissioner Carruthers and seconded by Mayor Murphy
to implement the grades /ranges and bring employees to minimum at the beginning of a pay
cycle, as soon as practical. Motion carried unanimously.
After further discussion, a motion was made by Commissioner Carruthers and seconded by
Commissioner Rice to move staff recommendation which is not to the cost of parity
adjustments. Motion carried unanimously.
Item C5 Roman Gastesi, County Administrator; Sheryl Graham, Director of Social
Services; Cynthia Hall, Assistant County Attorney and Bob Shillinger, County Attorney
addressed the Board concerning the discussion to revise the Personnel Policies and
Procedures Manual to modify the holidays which are to be observed by all County offices.
After discussion, a motion was made by Commissioner Rice and seconded by Commissioner
Kolhage to deny the item. Roll call vote was taken with the following results:
Commissioner Carruthers No
Commissioner Kolhage Yes
Commissioner Neugent Yes
Commissioner Rice Yes
Mayor Murphy No
Motion carried.
After further discussion, a motion was made by Mayor Murphy to change the policy
removing Good Friday as a holiday, making it a personal day and giving staff Christmas Eve
off. Motion dies for lack of a second.
The Board also discussed the Funeral Leave Policy. After discussion, the Board directed staff
to take the Funeral Leave Policy to the Policy Board.
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Item C6 Discussion to revise the Personnel Policies and Procedures Manual to modify
the excess annual leave policy. The following individual addressed the Board: Roly Pina,
representing Teamsters Local 769. After discussion, a motion was made by Mayor Murphy
and seconded by Commissioner Carruthers to change the Annual Leave Policy to "Use it or
lose it ". Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage No
Commissioner Neugent Yes
Commissioner Rice Yes
Mayor Murphy Yes
Motion carried.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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