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07/07/2014 AuditAMY NEAVII1.-01N. "PA CLERK OF CIRCUR COURT & COMPTROLLER MONROE COUNTY, FLORIDA July 7, 2014 The Honorable Amy Heavilin, CPA CIerk of the Circuit Court & Comptroller Re: Audit Report of the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Dear Mrs. Heavilin, The Clerk's Internal Audit Department started an audit of the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures in December 2013, that audit is now complete. The audit objectives were to assess compliance with the Monroe County Board of County Commissioners' policies, procedures, resolutions and agreements. Other objectives were to evaluate whether internal controls have been established and are being followed, where management controls failed and whether the results accomplish the goal of safeguarding the County assets. This audit was conducted with the assistance of Trisha Schroff, Internal Auditor. The accompanying audit report is provided for your information. Additional copies of the report will be provided upon your request. Sincerely, Pamela Limbert Sellers, CFE Director of Internal Audit Cc: Board of County Commissioners (5) Roman Gastesi, County Administrator Tina Boan, Purchasing Card Administrator Amanda Cochran, Clerk's Finance Director Bob Shillinger, County Attorney 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax. 305-295-3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 AUDIT REPORT OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY AND PROCEDURES July 7, 2014 Prepared by: Internal Audit Department Clerk of the Circuit Court and Comptroller Amy Heavilin, CPA, CFE Monroe County, Florida AUDIT REPORT OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY AND PROCEDURES TABLE OF CONTENTS Page I. OBJECTIVES AND SCOPE 1 II. METHODOLOGY 1-2 III. BACKGROUND INFORMATION 3-5 IV. AUDIT FINDINGS A. Seven (7) Cardholders purchased twenty-nine (29) items that were disallowed or lacking proper documentation. These charges have been resolved or reimbursed by the Cardholders. 6-9 B. Six (6) Cardholders purchased Sixteen (16) items that were disallowed or lacking proper documentation. These charges remain unresolved and/or unpaid by the Cardholders. 10-13 C. Three (3) Cardholders made fourteen (14) purchases that have not been validated because of missing receipts and/or other required documentation. 14-16 D. Cardholders are allowing Florida Sales and Use Tax to be charged on their Purchasing Card when making tax exempt purchases. 17-18 E. Payment on a Gato Building Office Lessee's U-Verse account 19-20 F. Cardholders failed to make proper notifications when he or she had a Lost/Stolen Purchasing Card. 21-22 G. Missing executed "Cardholder Agreements" for Cardholders. 23-24 H. Missing "Request for Purchasing Card" Forms for Cardholders. 25-26 I. Absence of Proper Approval/Authorization on "Request for Purchasing Card" Forms. 27 J. Property/Equipment Tracking Form Missing for Current Cardholders. 28-29 K. Absence of proper approval of "Daily Purchasing Card Purchase Report." 30-31 L. The Submission of Monthly Bank of America Purchase Card Statement and supporting documentation for payment to the Clerk's Office is not occurring in a timely manner. 32-34 M. The Clerk's Office is not receiving monthly statements from Bank of America for Purchase Card account. 35 N. Some Cardholders have been assigned more than one (1) Purchase Card and Account Number. 36-37 O. Purchasing Cards were not deactivated immediately upon Employee Separation/Retirement. 38-39 P. The Internal Control of an Annual Inventory of Purchasing Cards did not accomplish it's intended goal. 40 Q. Airfare credits due to Monroe County. 41 V. EXHIBITS 1. Board of County Commissioners Purchasing Card Policy and Procedures. 2. State of Florida Purchasing Card Guidelines. 3. Purchasing Card Administrator's Response to Request for Information. 4. Disallowed Purchases. 5. Unresolved/Unpaid Charges. 6. Missing Receipts/Documentation for Charges. 7. Florida Sales Tax Exempt Purchases. 8. U-Verse Payment on BOCC Purchasing Card & Lease. 9. Bank of America Lost/Stolen Report. 10. County Administrator's Response to Request for Information. 11. Monroe County Administrative Instruction 4725, dated June 18, 2012. 12. Employee Services Director's Response to Request for Information. 13. "Daily Purchase Card Purchase Report" Forms. 14. Timeliness of Submission of Monthly Statement and Documentation for Payment to the Clerk's Finance Department. 15. Cardholders assigned more than one Card/Account Number. 16. Purchasing Card not deactivated upon employee separation/retirement. 17. Airfare Credits. 18. Bank of America Card Status Report. 19. Purchasing Card Administrator's Information re: P-Card Audit Meeting of May 23, 2014. 20. E-mail Correspondence from Director of Internal Audit re: P-Card Audit Meeting & Follow Up Information Provided. 21. County Administrator's Response to Draft Audit Report. AUDIT REPORT OF MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY AND PROCEDURES I. OBJECTIVES AND SCOPE At the request of the Monroe County Clerk of the Circuit Court and Comptroller, the Internal Audit Department has completed an audit of the purchasing card policy, procedures and related Bank of America Purchasing Card account. The audit objectives were to assess compliance with the Monroe County Board of County Commissioners' policies, procedures, resolutions and agreements. Other objectives were to evaluate whether • the assets of the County are being safeguarded; • internal controls have been establish; • internal controls are being followed, and • the results of the controls accomplish the goals of the County's intended purpose and policy. II. METHODOLOGY A. Internal Audit interviewed the following personnel to obtain information about the Purchasing Card Program: 1. Roman Gastesi, Jr., County Administrator 2. Tina Boan, Budget Director & Purchasing Card Administrator 3. Teresa Aguiar, Employee Services Director 4. Employee Services Staff 5. Honorable County Commissioner Danny Kolhage, Prior Clerk of the Circuit Court 6. County Attorney and Staff 7. The Clerk's Finance Department Staff 8. Bank of America Staff B. Internal Audit examined the following documents: 1. Monroe County Board of County Commissioners Purchasing Card Policy and Procedures approved April 19, 2006. 2. State of Florida Purchasing Card Policy. 3. Monroe County Personnel Policies and Procedures Manual, revised April 17, 2013 4. Monroe County Administrative Instruction 4725, dated June 18, 2012. 5. Monroe County Purchasing Card Program Training Materials. 6. Monroe County Board of County Commissioners "Request for Purchasing Card." 7. Monroe County Board of County Commissioners "Cardholder Agreement". 8. Monroe County Board of County Commissioners "Daily Purchase Card Purchase Report". 9. Bank of America "Cardholder Statement of Disputed Item." 10. Monroe County Board of County Commissioners "Purchasing Card Telephone Order Form." 11. Monroe County Property/Equipment Tracking Form. 12. Monroe County Incident Report Form. 13. Monroe County Personnel Action Form. 14. Billing and Payments to Bank of America Purchasing Card Account. 15. Records obtained from Bank of America online account access related to Monroe County Purchasing Card Account. 16. Bank of America Purchasing Card Account Statements. 17. Monroe County Board of County Commissioners Audit Slip for Vendor: Bank of America. 18. State of Florida Voucher for Reimbursement of Travel Expense. 19. Correspondence of BOCC Staff. 20. Correspondence of Monroe County Clerk of the Circuit Court and Comptroller Staff. 21. Payments to the Bank of America Purchase Card Account Ending in 9215. 22. Clerk's Internal Audit Department's Review of Bank of America Purchasing Card Account Ending 9215 dated January 9, 2014. 23. Memorandums from the Clerk's Finance Staff to the Clerk. C. Internal Audit reviewed Monroe County Board of County Commissioners Purchasing Card Policy and Procedures to ensure that all terms and conditions were being complied with as documented. D. Internal Audit reviewed Administrative Instruction 4725 to ensure that all terms and conditions were being complied with as documented within the instruction. E. Internal Audit reviewed Bank of America Purchasing Card Statements/Purchases for proper approvals according to Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. F. Internal Audit reviewed Bank of America Purchasing Card Statements, Purchases, and transactions for appropriateness and accuracy of payment. G. Internal Audit reviewed and traced payments for Bank of America Purchasing Card Statements to Monroe County financial records. 2 III. BACKGROUND INFORMATION On April 19, 2006, the Monroe County Board of County Commissioners approved the existing Monroe County Purchasing Card Policy and Procedures. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures state: "PURPOSE: To establish those procedures under which departments will control the use of Purchase Cards assigned to and utilized by Board of County Commissioners (BOCC) employees for purchasing non restricted commodities and services on behalf of the BOCC. These procedures are intended to accomplish the following: To enhance productivity, significantly reduce paperwork, improve controls, and overall cost associated with purchases. To ensure appropriate internal controls are established within each department procuring with Purchasing Cards so that they are used only for authorized purposes. To provide a convenient method for purchase, consolidate payments, improve customer service, reduce transaction cost, streamline processes, and capture spending information." The Policy further states, "the success of the BOCC Purchasing Card Program relies on the cooperation and professionalism of all personnel associated with this initiative. The most important participant is the Cardholder. The individual user is the key element in making this program successful." Exhibit 1 - Board of County Commissioners Purchasing Card Policy and Procedures. The Policy requires all Cardholders complete training and sign a Cardholder Agreement before they are issued a Purchasing Card. Each Cardholder is required to execute a Cardholder Agreement which states "I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." The Purchasing Card Policy further states "Monroe County Board of County Commissioners Purchasing Card Policy and Procedures must be incorporated with the State of Florida Purchasing Card Guidelines, where applicable." The State of Florida Purchasing Card Guidelines state "Each cardholder is responsible for the purchases made on their card. They are required to adhere to applicable Florida purchasing laws, rules and regulations...." The State of Florida Guidelines further states "Misuse of the purchasing card may result in disciplinary action up to and including termination of the employment and prosecution to the extent permitted by law." Exhibit 2 — State of Florida Purchasing Card Guidelines. Internal Audit examined the Monroe County BOCC Bank of America Purchase Card Account for the period of October 26, 2010 through February 25, 2014. During the audit period, Internal Audit found numerous acts by Cardholders which violate the BOCC Purchasing Card Policy and Procedures, Cardholder Agreement and State of Florida Purchasing Card Guidelines. Some Cardholders are not providing the required documentation to 3 substantiate their charges/purchases. There are instances that lack proper approval of required documentation. Some Cardholders are repeatedly violating the policy and procedures by purchasing disallowed products and services. The Purchasing Card Policy and Procedure defines what purchases are disallowed; the list below are specific examples: • entertainment • meals • personal use • alcoholic beverages and • non -work or personal use items and services. Some of these disallowed purchases have not been reimbursed by the Cardholders. Even when these disallowed charges are reimbursed, it is still a violation of the BOCC Purchasing Card Policy and Procedure as well as the Cardholder Agreement and State of Florida Purchasing Card Guidelines. Internal Audit asked the Purchasing Card Administrator if she was "aware of any abuses of the Purchasing Card by any Cardholder?" she responded ' 6Ylbile it's tecbnically a violation, the BOCC does not consider it a violation of their own policy. " Although numerous violations occurred during the audit period, the Purchasing Card Administrator reported that she was not aware of any abuses by Cardholders and therefore none had been reported to the County Administrator. The BOCC Purchasing Policy states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Internal Audit requested from the County Administrator, Purchasing Card Administrator and Employee Services Director documentation referencing any disciplinary action, restriction and/or revocation of Cardholder privilege. No documentation was provided. The Purchasing Card Policy and Procedures are not being properly administered to accomplish the intended goals of improving control, reducing transaction costs, streamlining processes and ensuring that Purchasing Cards are only used for authorized purposes. The purpose and intent of the Board of County Commissioners Purchasing Card Policy and Procedures to reduce paperwork, transaction costs and streamline processes is not being accomplished. The Clerk's Staff is unable to rely on the accuracy and adequacy of the monthly submission of documentation & reconciliation for payment of the Bank of America Purchasing Card Account submitted by the Purchasing Card Administrator. In many instances, proper authorization is missing, proper documentation is missing, sales tax is being charged when it should not be and Cardholders are using the Purchasing Card for disallowed goods/services. The Clerk's Finance Staff reported spending a substantial amount of time reviewing the monthly purchase card statement and documentation for payment submitted by the Purchasing Card Administrator. 4 The majority of the time (88%) the monthly submission is not received by the Clerk's Office until after the payment due date. This results in delinquent payment, cards being declined and staff frustration. IV. AUDIT FINDINGS Finding: A. Seven (7) Cardholders purchased twenty-nine (29) items that were disallowed or lacking proper documentation. These charges have been resolved or reimbursed by the Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "2. USE OF PURCHASING CARD 2.1 THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES ONLY 2.4 When using the Purchase Card, Cardholders should: 2.4.1 Ensure that the goods or services to be purchased are allowable." In addition, the Cardholder Agreement states "I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." All of the Cardholders listed below have signed a "Cardholder Agreement". See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The policy states "All Cardholders will complete training before they are issued a Purchasing Card." The policy further states "Participating in the Purchasing Card Program is a privilege being offered by the BOCC. If the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The Purchasing Card Administrator provided the training documents used in the required Cardholder training. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Internal Audit found many reoccurring purchases made by the same Cardholders that are in violation of the Purchasing Card Policy and Procedure. Even when these disallowed charges are reimbursed, it is still a violation of the BOCC Purchasing Card Policy and Procedure as well as the Cardholder Agreement and State of Florida Purchasing Card Guidelines. Exhibit 2 — State of Florida Purchasing Card Guidelines. The disallowed purchases consist of items associated with alcoholic beverages, entertainment, personal use, non -work or personal use items or services and meals. Please see the following table listing those charges: 0 Reimbursed Disallowed Purchases Statement Charge Amount Item Policy Violation Last four digits of Cardholder Acct # Reimbursed Jun-2011 $14.49 Restaurant Meals 2660 Yes Jun-2011 $123.17 Hotel Missing Receipt 2660 Yes Se t-2011 $3.97 Apple iTunes Personal Use 6294 Yes Oct-2011 $241.19 Hotel Personal Use - Additional Da 6294 Yes an-2012 $16.96 Movie Entertainment 8830 Yes an-2012 $23.24 Restaurant Meals 8830 Yes Mar-2012 $29.62 Restaurant Meals 8830 Yes Nov-2012 $18.10 Movie Entertainment 2660 Yes Nov-2012 $18.10 Movie Entertainment 8830 Yes Dec-2012 $35.46 Honor Bar Entertainment 5742 Yes Dec-2012 $10.70 Bike Rental Entertainment 5742 Yes Ma -2013 $18.10 Movie Entertainment 2660 Yes Au -2013 $18.10 Movie Entertainment 2660 Yes Au -2013 $65.70 Car Rental Personal Use 2660 Yes Aug-2013 $ 5.60 * Taxi - Gratuity Disallowed — Should be reconsidered 0031 Yes Se t-2013 $16.35 Bistro Meals 9827 Yes Se t-2013 $22.90 Room Service Meals 9827 Yes Se t-2013 $36.15 Bistro Meals 5742 Yes Se t-2013 $22.03 Bistro Meals 5742 Yes Oct-2013 $302.19 Car Rental Personal Use 2660 Yes Oct-2013 $7.90 Toll Personal Use 2660 Yes Oct-2013 $36.16 Room Service Personal Use 5742 Yes Oct-2013 $14.00 Liquor Alcoholic Beverage 5742 Yes Nov-2013 $16.78 Lounge Meals 9827 Yes Nov-2013 $14.00 Restaurant Meals 9827 Yes Jan-2014 $30.00** .52 Resort Fee Sales Tax Hotel Parkin 9942 Yes an-2014 $7.00 Parking Missing Receipt 5742 Yes Feb-2014 $171.48 Dining Meals 9827 Yes Feb-2014 $20.00 Tiki Bar Personal Use 9827 Yes TOTAL $1,359.96 See Exhibit 4 — Disallowed Purchases. * State Purchasing Card Guidelines allows up to 15%gratuity for taxi transportation. The County, should reconsider this charge forpossihle reimbursement to the Cardholder. * The County map wish to reconsider this charge for possihle reimbursement to the Cardholder. The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Although Internal Audit found numerous instances of disallowed purchases and late approval of transactions during the audit period, the auditors did not find any documentation or reference to any disciplinary action, restriction of Cardholder use and privileges or cancellation of Cardholder privileges. The County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendation(s): 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 3. Per the Cardholder Agreement, the Purchasing Card Administrator should submit the reimbursements with the Monthly Statement to the Clerk's Finance Division. 4. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 5. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder misuse. 7. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Clerk of Court and Comptroller's Response: Payments to the P-card vendor are made electronically. It is not an appropriate use of County resources for Finance Staff to be the personal accountants for the Cardholder's who routinely violate the County's policy. Those Cardholder's need to expend their own efforts and resource to immediately remedy improper charges at the time they occur NOT at the end of a monthly billing cycle. Auditor's Comment: Documentation in the files directly contradicts the County Administrator's response that there was no communication between the Clerk's Office and OMB Staff regarding the resolution of this mistaken transaction. The auditor reviewed the documentation for the mistaken transaction included in that month's Purchasing Card statement detailing the circumstances and documenting the reimbursement by the Cardholder to the County within the same business day. The special circumstance was that the Cardholder called to correct the mistake and did reimburse the County the same business day. The opportunity was given to Purchasing Card Administrator/County Administrator to provide documentation of any events they would like considered as the same or similar circumstances as this item. The Auditor would like to clarify that Recommendation #3 recommends documentation/proof/copy of reimbursement be submitted with the Monthly Statement, not the original payment. 9 Finding: B. Six (6) Cardholders purchased Sixteen (16) items that were disallowed or lacking proper documentation. These charges remain unresolved and/or unpaid by the Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "2. USE OF PURCHASING CARD 2.1 THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES ONLY... 2.4 When using the Purchase Card, Cardholders should: 2.4.1 Ensure that the goods or services to be purchased are allowable." In addition, the Cardholder Agreement states "I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." All of the Cardholders listed below have signed a "Cardholder Agreement". See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The policy states "All Cardholders will complete training before they are issued a Purchasing Card." The policy further states "Participating in the Purchasing Card Program is a privilege being offered by the BOCC. If the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The Purchasing Card Administrator provided the training documents used in the required Cardholder training. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Internal Audit found reoccurring purchases by the same Cardholders that are in violation of the Purchasing Card Policy and Procedure. The disallowed purchases consist of items associated with personal use, non -work or personal use items or services, meals and Florida Sales Tax. Some charges lacked the proper documentation and therefore were denied. All of the charges made by Cardholders were included on Bank of America Purchase Card statements submitted for payment to the Clerk's Finance Department by the Purchasing Card Administrator. These charges have not been paid and remain unresolved by the Cardholder or Purchase Card Administrator as of the date of this report. Please see the following table listing those charges. 10 Unpaid/Unresolved Charges Statement Month Charge Amount Item Issue Last four digits of Cardholder Account # Apr-2011 $34.00 Shuttle Service Missing Receipt 2660 A r-2011 $34.88 Hotel Tax Hotel Tax — Key West, FL 8247 Jun-2011 $63.72 Hotel Tax Hotel Tax — Clearwater, FL 2688 Au -2011 $19.88 Hotel Tax Hotel Tax — Key Largo, FL 8830 Nov-2011 $15.33 Hotel Tax Hotel Tax, Miami, FL 2688 Nov-2011 $0.99* Apple iTunes Personal Use — Cardholder stated did not purchase 6294 Nov-2011 $0.99* Apple iTunes Personal Use — Cardholder stated did not purchase 6294 Aug-2012 $150.00 Hotel Documentation not in com fiance 9876 Sept-2012 $129.00 Hotel Never submitted for payment by the Purchasing Card Administrator 2660 Se t.2012 $8.43 Minibar Personal Use 2660 July-2013 $182.97 Rental Car Lack of Documentation/ Affidavit Denied 5742 ul -2013 $25.56 Tolls Missing Receipt 5742 Oct-2013 $13.83 Restaurant Meals 5742 Nov-2013 $20.00 ** Taxi Gratuity Exceeds max allowed by policy ($15)/ $5 should be reimbursed by the Cardholder 2660 Nov-2013 $14.87 Rental Car Florida Sales Tax 5742 an-2014 $4.43*** Rental Car Florida Sales Tax 1299 TOTAL $ 718.88 See Exhibit 5 — Unresolved/unpaid chargeF These items were reimbursed hp the Cardholder on 0512712014. * State Purchasing Card Guidelines allows up to 15%ogmtuityfortaxi t�ransportatron. ***This item for sales tax was credited by the vendor on 0411512014. The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." 11 Although Internal Audit found numerous instances of disallowed purchases and late approval of transactions during the audit period, the County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendations: 1. The Purchasing Card Administrator should have the outstanding charges above resolved and/or reimbursed by the Cardholder immediately. 2. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 3. The Purchasing Card Administrator should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 4. The Purchasing Card Administrator should submit reimbursements with the Monthly Statement to the Clerk's Finance Division. 5. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder misuse. 7. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 9. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 12 Auditor's Comment: Documentation in the files directly contradicts the County Administrator's Response. All items on Finding B's Table on page 11 are outstanding unless otherwise noted. All items that have been paid/reimbursed/resolved are noted as such and said resolution occurred after the Draft Audit Report. As of the date of the County Administrator's response, there are still two (2) Cardholders who owe funds to the County for personal item charges outstanding since September 2012. County Ordinance 004-2004 as well as its companion Ordinance 017-2008, are silent on transportation/taxi gratuities. The auditor's note is a suggestion to provide for reasonable reimbursement/payment of travel costs incurred by travelers on County business. The BOCC Purchasing Card Policy incorporates the State of Florida Purchasing Card Guidelines. It is the County's discretion to allow or disallow taxi/transportation gratuity. The Auditor would like to clarify that Recommendation #4 recommends documentation/proof/copy of reimbursement be submitted with the Monthly Statement, not the original payment. 13 Finding: C. Three (3) Cardholders made fourteen (14) purchases that have not been validated because of missing receipts and/or other required documentation. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "3.2 Missing Documentation — Missing documentation may result in the cancellation of the employee's purchasing card. No exceptions will be made. Cardholders must keep all receipts, boarding passes and any other documentation such as packing slips, registrations, etc., as normally required by the Clerk of the Court for payment. 3.3.1 Receipts: The Purchasing Card receipt or vendor's sales receipt for purchases must be supplied." "Failure to keep adequate receipts will lead to the loss of Purchasing Card privileges." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found numerous purchases for which the Cardholder did not submit receipts or other required documentation. It is the Cardholder's responsibility to acquire and retain receipts and other required documentation to validate Purchase Card transactions. The proper authorizations cannot be achieved without the proper receipts and documentation. Providing an Affidavit instead of the required receipt or documentation circumvents the effectiveness of the policy and its controls. The Table below lists the instances of missing receipts from Cardholders at the time of submission of Monthly Statement by the Purchasing Card Administrator to the Clerk's Finance Division: Statement Month Charge Amount Item Last four digits of Cardholder Acct # Nov-2010 $25.00 American Airlines Change Charge 3347 Nov-2010 $566.70 American Airlines Airfare Change Charge & Orbitz Change Charge 3347 A r-2011 $30.00 Parking 8247 Ma -2011 $20.00 Luggage Fee Receipt 2660 Ma -2011 $90.90 Airport Taxi 2688 Ma -2011 $21.00 Parking 2688 Jun-2011 $45.00 Parking 2688 Ma -2012 $24.00 Taxi 3472 June-2013 $384.00 American Airlines Flight 5742 June-2013 $48.01 American Airlines Seat Assign Change 5742 June 2013 $13.83 FedEx Office 5742 June 2013 $3.39 FedEx Office 5742 June 2013 $24.22 FedEx Office 5742 June 2013 1 $13.42 FedEx Office 5742 Exhibit 6 - Missing Receipts/Documentation for charges. 14 The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Although Internal Audit found repeated incidents of missing documentation by individual Cardholders, the County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendation(s): 1. Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should ensure that the missing documentation for the charges above is provided by the Cardholder immediately or reimbursed by the Cardholder. 3. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness and proper documentation. 4. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 5. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder noncompliance. 6. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 7. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 8. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. 15 County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Auditor's Comment: On May 30, 2014, the Director of Internal Audit notified the County Administrator, Purchasing Card Administrator and County Attorney by electronic mail of the changes, deletions, or corrections to the audit report as a result of additional information provided by Tina Boan, Purchasing Card Administrator on May 27, 2014. Those changes, deletions, or corrections are reflected in the Final Audit Report. See Exhibit 20 - Email Correspondence dated May 30, 2014. 16 Finding: D. Cardholders are allowing Florida Sales and Use Tax to be charged on their Purchasing Card when making tax exempt purchases. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "2.4 When using the Purchase Card, Cardholders should: 2.4.4 Inform the merchant that the purchase is tax-exempt. Review the receipt before leaving the store and if taxes were included, request a credit. 2.5.2 Purchases made in Florida and for use in Florida are exempt from Florida sales and use taxes. The BOCC tax exempt identification number is printed on the Purchasing Card. 2.5.2.1 As with all BOCC purchases, the Cardholder must be diligent when dealing with the merchant regarding taxes." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. There were seventeen (17) instances, in which Florida Sales and Use Tax was charged for goods and/or services purchased by the Cardholder. Internal Audit found that many of the charges for sales tax were car rentals procured by Cardholders on behalf of Monroe County, a tax exempt organization. Florida Sales Tax Exempt Purchases Statement Month Charge Amount Item Last four digits of Cardholder Account# an-2011 $4.04 Rental Car Tax 3347 Mar-2011 $13.26 Hotel Tax 8247 A r-2011 $34.88 Hotel Tax 8247 Jun-2011 $63.72 Hotel Tax 2688 Jun-2011 $8.08 Rental Car Tax 2688 Au -2011 $5.81 Rental Car Tax 9827 Au -2011 $19.88 Hotel Tax 8830 Nov-2011 $15.33 Hotel Tax 2688 Jun-2012 $2.56 Rental Car Tax 2660 an-2013 $9.22 Rental Car Tax 2660 un-2013 $3.28 Rental Car Tax 2660 Jun-2013 $11.97 Rental Car Tax 5742 Jun-2013 $5.00 Rental Car Tax 5742 Se -2013 $15.71 Rental Car Tax 9827 Nov-2013 $14.87 Rental Car Tax 5742 Dec-2013 $4.13 Sales Tax 5742 an-2014 $4.43 Rental Car Tax 5742 TOTAL $236.17 See Exhibit 7 — Florida Sales Tax Exempt Purchases. 17 Recommendation(s): 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should review the Purchasing Card statements for any Florida Sales and Use Tax and have any Sales and Use Tax removed, credited or reimbursed by the Cardholder immediately. 3. The Purchasing Card Administrator should submit resolution of all Florida Sales and Use Tax issues with the Monthly Statement to the Clerk's Finance Division. 4. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 5. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder missing documentation. 7. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Auditor's Comment: The County Administrator is inaccurate in his Response. Only Six (6) of the Seventeen (17) items listed in the table are also included in Finding B. These six (6) items are exclusively sales tax items and still remain unresolved as of the date of this Final Audit Report. The other eleven (11) items are not listed in Findings A or B. The auditor has not received any information indicating that these items have been resolved as of the date of this Final Audit Report. 18 Finding: E. Payment on a Gato Building Office Lessee's U-Verse account. The following charges were made on Cardholder Account #9876 for payment on a "U-Verse" account in a Gato Building lessee's Name. Cardholder Account # 9876 9876 9876 9876 Date of Charge March 13, 2013 June 3, 2013 August 27, 2013 October 28, 2013 Amount Charged $188.00* $70.00 $60.00 123.00 $441.00 Of the $441.00 total payments made, it appears there was only one check in the amount of $188.00 received from Department of the Treasury to reimburse the Monroe County Board of County Commissioners. The Lease states "The BOCC shall direct its Administrator, Departments Heads, County Attorney, and staff to provide certain facilities and support to the Congressman as can be provided without requiring an increase in personnel, any purchase or lease of real or personal property, or any other out-of-pocket expenditures." These charges are inconsistent with the language of the lease for office space at the Gato Building. See Exhibit 8 — U-Verse payments on BOCC Purchasing Card and Lease. Recommendations: The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. Monroe County Staff should pursue immediate reimbursement of these charges. 3. The Purchasing Card Administrator and/or designee should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 4. The Purchasing Card Administrator should submit reimbursements with the Monthly Statement to the Clerk's Finance Division. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 19 Auditor's Comment: The Auditor would like to clarify that Recommendation #4 recommends documentation/proof/copy of reimbursement be submitted with the Monthly Statement, not the original payment. 20 Finding: F. Cardholders failed to make proper notifications when he or she had a Lost/Stolen Purchasing Card. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "8. LOST OR STOLEN PURCHASING CARDS 8.1 Should an employee lose or have their Purchasing Card stolen, it is the responsibility of the Cardholder to immediately notify the credit card issuer, their Department Director, the Purchasing Card Program Administrator and the Clerk's Accounts Payable/Receivable Division of the loss. See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Per the County's policy, the Clerk's Accounts Payable/Receivable Division was not notified of any lost or stolen card(s) by any Cardholders listed below. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. Card Card Cardholder # Activation Date Delete Date Card Status 3347 10/24/ 2008 03/16/2011 Lost/Stolen 8247 03/16/2011 05/13/2011 Lost/Stolen 2688 09/30/2011 10/04/2012 Lost/Stolen 7233 01 /21 /2011 02/03/2011 Lost/Stolen 3854 12/29/2008 03/31/2011 Lost/Stolen 1770 07/14/2011 08/09/2011 Lost/Stolen See Exhibit 9 — Bank of America Lost/Stolen Report. Recommendation(s): The Monroe County Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator should ensure that all parties listed in the BOCC Purchasing Card Policy and Procedures are notified when she processes a card as Lost/Stolen. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 21 Auditor's Comment: On May 30, 2014, the Director of Internal Audit notified the County Administrator, Purchasing Card Administrator and County Attorney by electronic mail of the changes, deletions, or corrections to the audit report as a result of additional information provided by Tina Boan, Purchasing Card Administrator on May 27, 2014. Those changes, deletions, or corrections are reflected in the Final Audit Report. See Exhibit 20 — E-mail Correspondence dated May 30, 2014. 22 Finding: G. Missing executed "Cardholder Agreements" for Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "QUICK REFERENCE 4. What is the responsibility of the Cardholder? • Upon acceptance of the Purchasing Card, employee must sign a "Cardholder Agreement". Signing this agreement, acknowledges employee receipt of the card and acceptance of responsibility for abiding by the terms and conditions of the agreement." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchasing Card Administrator and County Administrator, documentation of the "Cardholder Agreement" form for all current Cardholders. The auditors received a total of nineteen (19) "Cardholder Agreement" forms from Purchasing Card Administrator and County Administration collectively. The auditors determined that there were seven (7) missing "Cardholder Agreement" forms from the total of twenty-six (26) current Cardholders. See Exhibit 3 — Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The "Cardholder Agreement" form is missing from the following Cardholders: Last four digits of Cardholder Acct# 9926 9959 0015 0056 0064 0148 7954 In addition to being a policy violation, missing executed "Cardholder Agreements" allow for a control weakness and possible liability and exposure for the County should the Purchase Card be used fraudulently. Recommendation(s): 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator should ensure that a "Cardholder Agreement" is executed by all Cardholders prior to issuance of a BOCC Purchasing Card. 23 County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Auditor's Comment: The current policy requires all cardholders complete training and sign a Cardholder Agreement before they are issued a Purchasing Card. The auditor agrees that the current policy is silent on the issue of emergency cards. As stated in the finding, issuance of these cards without adhering to current policy would be a violation of the policy and would circumvent the internal control. In the event of an emergency, it would benefit the County to have training and documentation completed well in advance of needing to activate an emergency response plan. 24 Finding: H. Missing "Request for Purchasing Card" Forms for Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "6. REQUEST FOR INITIAL, ADDITIONAL, OR CHANGES TO PURCHASING CARD 6.1 Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card" form. The Form will be processed by the affected Department Director, who will forward the request to the Purchasing Card Program Administrator." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchasing Card Administrator and the County Administrator, the "Request for Purchasing Card" form for all current Cardholders. The auditors received from the Purchasing Card Administrator and the County Administrator a total of nineteen (19) "Request for Purchasing Card" forms for Cardholders. Internal Audit determined that seven (7) "Request for Purchasing Card" forms were missing from the total of twenty-six (26) current Cardholders. See Exhibit 3 — Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The "Request for Purchasing Card" form is missing from the following Cardholders: Last four digits of Cardholder Acct# 9926 9959 0015 0056 0064 0148 7954 Missing "Request for Purchasing Card" forms is a violation of the policy's intended control. Recommendation(s): 1. Monroe County Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Program Administrator and/or designee should ensure that a "Request for Purchasing Card" form is completed before issuing a BOCC Purchasing Card. 25 County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Auditor's Comments: The current policy requires all cardholders complete training and sign a Cardholder Agreement before they are issued a Purchasing Card. The auditor agrees that the current policy is silent on the issue of emergency cards. As stated in the finding, issuance of these cards without adhering to current policy would be a violation of the policy and would circumvent the internal control. In the event of an emergency, it would benefit the County to have training and documentation completed well in advance of needing to activate an emergency response plan. 26 Finding: I. Absence of Proper Approval/Authorization on "Request for Purchasing Card" Forms. Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card" form. The Form will be processed by the affected Department Director, who will forward the request to the Purchasing Card Program Administrator." The policy further states "All requests for Purchasing Cards must be approved by the Purchasing Card Program Administrator and/or the Budget & Finance Division Director." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found that the approval for a request for Purchasing Card is not clearly documented on the "Request for Purchasing Card" form. On fifteen (15) of the nineteen (19) "Request for Purchasing Card" forms provided, the Purchasing Card Administrator signed the form in place of the "Signature of Division Director". It is not clearly stated on the "Request for Purchasing Card" form if the Purchasing Card Administrator's signature is an approval of the Request and/or a submittal of the Request. The four (4) remaining "Request for Purchasing" Card forms were not signed by the Purchasing Card Administrator. See Exhibit 3 — Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The Request form is directed to the "Purchasing Card Administrator" therefore, it is a vital control for the request to be signed by the Division Director and then approved by the Purchasing Card Program Administrator and/or the Budget & Finance Division Director. Absence of the Division Director's signature is a control violation. Recommendation(s): 1. The Monroe County Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The "Request for Purchasing Card" form should be altered to include a signature/approval line for the Purchasing Card Program Administrator and/or Budget & Finance Division Director. 3. Monroe County Management Staff should properly approve the Request for Purchasing Card form when requesting an initial, additional or changes to a purchasing card. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 27 Finding: J. Property/Equipment Tracking Form Missing for Current Cardholders. The Monroe County Administration Instruction 4725, dated June 18, 2012 states: "DISTRIBUTION When ANY property or equipment is issued to employees, a "Property/Equipment Tracking" form must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. Upon completion of the form, the department must keep the original form and ensure that a copy of the form is sent to the Human Resources office to be placed in the employee's official personnel file." Note: "County Credit Card" is an item preprinted/listed on the "Property/Equipment Tracking Form". See Exhibit 11 — Monroe County Administrative Instruction 4725, dated June 18, 2012. The following is a listing of current Cardholders that do not have a Purchasing Card documented on a "Property/Equipment Tracking" Form. Last four digits of Cardholder Acct. # 7487, 9710 Same Cardholder 6678 9827 7622 2402, 0464 Same Cardholder 9913 See Exhibit 12 — Employee Services Director's Response to Request for Information. The "Property/Equipment Tracking Form" is a control in place to help ensure that Monroe County Property, in this case the Purchasing Card is returned upon separation. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. Recommendation(s): 1. Monroe County should audit their Human Resource employee files and add the Purchasing Card to or complete an additional "Property/Equipment Tracking Form" for all current Cardholders. 2. When a Purchase Card is issued, Monroe County Supervisors, Department Directors and the Purchase Card Administrator should work together to ensure that a "Property/Equipment Tracking Form" is completed and sent to the Human Resources office to be placed in the employee's official personnel file in accordance with Monroe County Administrative Instruction 4725. 28 County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Clerk of Court and Comptroller's Response: One suggested way to accomplish the goal without the need for additional staffing resources would be to incorporate this item to the County's PAF (personnel action forms). By incorporating such into the County's documentation, it would prompt the Human Resources Division and Staff members to verify with the appropriate County Personnel to ensure the Purchasing Card was returned and deactivated in a timely manner. 29 Finding: K. Absence of proper approval of "Daily Purchasing Card Purchase Report." The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "In, addition, certification of all purchases is required by each Cardholder, with verification performed by their immediate supervisor before payment is made to the vendor." "3.3.3 Immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Noncompliance may mean denial of future use, or other disciplinary action." "3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within two (2) days after receipt from Cardholder. The department's director will fax all "Statement of Disputes" to Bank of America." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found Cardholders approving their own "Daily Purchase Card Purchase Report" Form and instances of Cardholder "Daily Purchase Card Purchase Report" Forms not being approved by the Division Director. The auditors recognize that ultimately the Purchasing Card Administrator signs off on all of the expenditures submitted, but the verification procedures are controls put in place to provide additional protection for safeguarding the County's assets. In addition the Policy states " Department Directors, because of his/her knowledge of the job responsibilities of Cardholder, are required to look at each Cardholder's purchases, and at the merchant who made the sale in or to determine if these items were for Official Use and if they were items allowed to be purchased in accordance with the instructions provided." See Exhibit 13 — "Daily Purchase Card Purchase Report" forms. Recommendation(s): 1. Monroe County Management Staff should abide by and administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 3. "Daily Purchasing Card Purchase Report" forms should be certified by the Cardholder and verified by the Cardholder's immediate supervisor, Department Director and finally the Purchasing Card Administrator. 30 4. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness, proper approval and proper documentation. 5. The Board of County Commissioners should evaluate the current Purchasing Card Policy and Procedures which does not address the proper approval of the "Daily Purchasing Card Purchase Report" for the County Administrator, County Attorney and Commissioners and possibly amend or update the policy to address these instances. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 31 Finding: L. The Submission of Monthly Bank of America Purchase Card Statement and supporting documentation for payment to the Clerk's Office is not occurring in a timely manner. The Monroe County Board of County Commissioners Purchasing Card Policy sets out the following procedures to ensure prompt processing and payment of the Bank of America Purchase Card Account Ending in 9215. "3.3.3 Immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Non-compliance may mean denial of future use, or other disciplinary action." "3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable, a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within two (2) days after receipt from Cardholder. The department's director will fax all "Statement of Disputes" to Bank of America." "3.3.6 The Purchasing Card Administrator will be responsible for reviewing completed statements from all Cardholder, verifying approval of purchases, resolving any questions on the purchases, and signing the cover letter that accompanies the statements and forwarding completed package with all attachments to the Clerk's Office within three (3) working days after receipt from the department directors. All statements should be furnished to Clerk's Office at the same time..." "3.3.6.1 All attachments to the Statement must be stapled to the statement and be sent to the Clerk's Office not later than the third working day after being received by the Card Administrator." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The Bank of America Purchase Card Account statement period closes at the end of the 25", day of each month. The Purchase Card Administrator has electronic access to the purchasing activity at any time. Policy directs that Daily Purchase Card Reports should be completed by Cardholders immediately following a purchase, approved by the Department Director and forwarded to the Purchase Card Administrator. Therefore, it should not take an average of Sixteen (16) business days after the statement closes for the Clerk to receive the complete monthly package for payment. For Thirty-six (36) of the last forty-one (41) statements, the monthly package for payment was not received by the Clerk's Office until after the payment due date. When payment is not made by the due date it can result in the Purchase Cards being put on Hold or Declined. Late Payments may also affect Monroe County's ability to renew this contract with Bank of America. Exhibit 14 — Timeliness of Submission of Monthly Statement and Documentation for Payment to the Clerk's Finance Department. 32 Timeliness of Submission of Monthly Statement and Documentation for Payment to Clerk's Finance Division. # of business days between Statement end Date & Clerk Statement Ending Date Payment Due Date Date Received by Clerk_ Receipt date November 25, 2010 December 8, 2010 December 14, 2010 11 days* December 25, 2010 file not in record January 25, 2011 February 8, 2011 February 2, 2011 5 days February 25, 2011 March 11, 2011 March 11, 2011 9 days March 25, 2011 April 8, 2011 April 15, 2011 14 days April 25, 2011 May 9, 2011 June 2, 2011 26 days* May 25, 2011 June 8, 2011 June 29, 2011 23 days* June 25, 2011 July 8, 2011 July 29, 2011 23 days* July 25, 2011 August 8, 2011 August 22, 2011 19 days August 25, 2011 September 8, 2011 September 19, 2011 15 days* September 25, 2011 October 7, 2011 October 17, 2011 14 days* October 25, 2011 November 8, 2011 November 18, 2011 16 days* November 25, 2011 December 9, 2011 December 22, 2011 18 days* December 25, 2011 January 6, 2012 January 9, 2012 8 days* January 25, 2012 February 8, 2012 February 9, 2012 10 days February 25, 2012 March 9, 2012 March 19, 2012 15 days March 25, 2012 April 6, 2012 April 16, 2012 14 days* April 25, 2012 May 9, 2012 May 22, 2012 18 days May 25, 2012 June 8, 2012 June 27, 2012 21 days* June 25, 2012 July 9, 2012 August 7, 2012 29 days* July 25, 2012 August 8, 2012 September 17, 2012 36 days* August 25, 2012 September 7, 2012 October 1, 2012 24 days* September 25, 2012 October 9, 2012 November 7, 2012 29 days* October 25, 2012 November 8, 2012 November 15, 2012 14 days November 25, 2012 December 7, 2012 December 12, 2012 10 days* December 25, 2012 January 7, 2013 January 10, 2013 10 days* January 25, 2013 February 8, 2013 February 12, 2013 12 days February 25, 2013 March 11, 2013 March 14, 2013 12 days March 25, 2013 April 8, 2013 April 8, 2013 9 days* April 25, 2013 May 9, 2013 May 10, 2013 10 days May 25, 2013 June 7, 2013 June 13, 2013 13 days* June 25, 2013 July 9, 2013 July 22, 2013 17 days* July 25, 2013 August 8, 2013 August 15, 2013 14 days 33 August 25, 2013 September 6, 2013 September 6, 2013 8 days* September 25, 2013 October 9, 2013 October 15, 2013 12 days* October 25, 2013 November 8, 2013 November 22, 2013 19 days* November 25, 2013 December 9, 2013 December 19, 2013 15 days* December 25, 2013 January 7, 2013 January 27, 2014 20 days* January 25, 2014 February 7, 2014 February 11, 2014 11 days February 25, 2014 March 11, 2014 March 13, 2014 11 days March 25, 2014 April 8, 2014 April 11, 2014 12 days * # of Days adjusted for Holidays occurring during the period. Recommendation(s): 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 3. The Bank of America Purchasing Card Statement monthly package should be submitted to the Clerk's Finance Division in a more timely manner and prior to the payment due date. 4. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness and proper documentation. 5. The Purchasing Card Administrator should reconcile any beginning balance on the Monthly Statement to ensure any and all outstanding items have been resolved. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder missing documentation. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 34 Finding: M. The Clerk's Office is not receiving monthly statements from Bank of America for Purchase Card account. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "3.3.2 The Purchasing Card Issuer, Bank of America, will provide one copy of the billing statement to the Program Card Administrator and one copy to the Clerk's Office, at the end of the billing cycle..." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. As of the date of this report, the Clerk's Office is not receiving the monthly billing statement for Bank of America Purchase Card Account at the end of the billing cycle. Recommendation(s): 1. The Purchasing Card Administrator should immediately direct Bank of America to provide a copy of the monthly billing statement to the Clerk's Finance Division pursuant to the Monroe County BOCC Purchasing Card Policy and Procedures. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 35 Finding: N. Some Cardholders have been assigned more than one (1) Purchase Card and Account Number. Internal Audit discovered several Cardholders who had been assigned more than one Purchase Card and Purchase Card Account number. Internal Audit asked the Purchasing Card Administrator, "Does any Cardholder have more than one card assigned to them?" The Purchasing Card Administrator's response was "No". See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Bank of America records show the following cardholders assigned more than one Purchase Card. Some Cardholders had two (2) or more cards "active" for the same time period. Card # Date Card Opened Date Card Closed 0381 12/27/2008 11/27/2012 6776 12/29/2008 11/01/2013 • Both of these Card numbers were assigned to the same Cardholder. • Both of these Cards were active from 12/29/2008 to 11/27/2012. Card # Date Card Opened Date Card Closed 0577 12/27/2008 12/29/2008 3854 12/29/2008 03/31/2011 Listed as Lost or Stolen 9659 12/29/2008 09/12/2013 2660 04/01 /2011 Still Active • All four (4) of these Card numbers were assigned to the same Cardholder. • 3854 & 9659 were active at the same time from 12/29/2008 to 03/13/2011. • 9659 & 2660 were active at the same time from 04/01 /2011 to 09/12/2013. Card # Date Card Opened Date Card Closed 7487 05/01/2013 05/02/2013 9710 05/01 /2013 Still Active • Both of these Card numbers were assigned to the same Cardholder. Card # Date Card Opened Date Card Closed 2402 11/25/2013 12/05/2013 0464 11 /26/2013 Still Active • Both of these Card numbers were assigned to the same Cardholder. • Both of these Cards were active from 11/26/2013 to 12/05/2013. 992 Card # Date Card Opened Date Card Closed 3347 10/24/2008 03/16/2011 Listed as Lost/Stolen 8247 03/17/2011 05/13/2011 Listed as Lost/Stolen 2688 05/14/2011 10/04/2012 Listed as Lost/Stolen 4502 10/05/2012 11/13/2012 4151 10/06/2012 11/13/2012 5742 10/05/2012 Still Active • All Six (6) of these Card numbers were assigned to the same Cardholder. • 4502 & 4151 were active at the same time from 10/06/2012 to 11/13/2012. • 4502, 4151 & 5742 were active at the same time from 10/06/2012 to 11/13/2012. The Bank of America Purchase Card statement ending April 25, 2013 shows transactions for Card number 4151 and 5742, both assigned to the same Cardholder. There aren't any purchases on this statement to the 4151 account but there is a credit in the amount of $13.26 from BANANA BAY RESORT. This account number does not show any other activity during the audit period. See Exhibit 15 — Cardholders assigned more than one Card/Account number. The auditors question the validity, purpose and appropriateness of any Monroe County Board of County Commissioners Purchase Cardholder having more than one active card at a time. Having multiple cards open at the same time for the same Cardholder is a lack of control which could result in fraudulent activity, exposure and possible liability to Monroe County. Recommendations: 1. The Purchasing Card Administrator should review the active Purchasing Cards to assure that Cardholders only have one Card/Account number assigned to them at a time. 2. Monroe County should strengthen the policy by implementing additional internal controls; specifically the segregation of duties. This type of control is critical to reduce the risk of both erroneous and inappropriate actions as well as potential fraud. 3. The Purchasing Card Administrator should provide records documenting the validity, purpose and appropriateness of the above Cardholders have more than one active card at a time. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 37 Finding: O. Purchasing Cards were not deactivated immediately upon Employee Separation/Retirement. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "9. EMPLOYEE TERMINATION/TRANSFER 9.1 A Cardholder who terminates their employment must relinquish their Purchasing Card at the time of the separation from BOCC to their Department Director who will forward the card to the Purchasing Card Programs Administrator. The Purchasing Card Program Administrator will notify the bank and the Cardholder's card will be immediately deactivated." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found that during the audit period, there were eight (8) instances when the Cardholder's card was not immediately deactivated at the time of separation. The auditors observed numerous inconsistencies between the "Account Closed Date" listed by the "Purchasing Card Administrator Inventory List" and the Bank of America card "Delete Date". None of the "Account Closed Dates" listed on the "Purchasing Card Inventory List" were immediately following the separation date of the employee. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. The following is a comparative list of BOCC personnel that separated or retired. Cardholder Card Delete Account Closed Date Payroll Date listed by according to Time Period between Separation/ Purchase Card Bank of Separation/Retire Date & Cardholder # Retire Date Administrator America BOA Card Delete Date 9835 11 /15/2010 11 /23/2010 04/24/2012 1 year, 5 months, 9 days 0023 10/31/2012 11/13/2012 11/13/2012 13 days 0049 09/30/2011 09/30/2012 04/24/2012 6 months,25 days 0080* 12/28/2012 09/30/2011 01/16/2014 1 year,19 days 10/17/2013 0130 09/30/2013 10/17/2013 01/16/2014 3 month,17 days 9967 06/30/2012 Not on report 09/25/2012 2 months, 26 days 0381 11/19/2012 11/30/2012 11/27/2012 8 days 6776 11/19/2012 1 11/01/2013 11 months, 13 days See Exhibit 16 — Purchasing Card not Deactivated Upon Employee Separation/Retirement. 38 * This Cardholder was listed on the Purchasing Card Administrator Inventory List with two different Account Closed dates. Recommendation(s): 1. The Monroe County Purchase Cardholders and Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 39 Finding: P. The Internal Control of an Annual Inventory of Purchasing Cards did not accomplish it's intended goal. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "T ANNUAL INVENTORY OF PURCHASING CARDS On an annual basis, the Purchasing Card Administrator will provide a list of Purchasing Cards issued to employees for each department. The Purchasing Card Program Administrator will conduct a physical inventory of Purchasing Cards and prepare a report on the results of the physical inventory. Additionally, spot check inventories of partial or whole departments, may be held at any time and without prior notification." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchase Card Administrator the annual inventories for the years 2010, 2011, 2012 & 2013. The annual inventories submitted to the auditors were inconsistent when compared to Bank of America records. In addition, there was no documentation provided that the required "physical inventory" had been taken. Recommendation(s): 1. Monroe County should strengthen the policy by implementing additional internal controls; specifically the segregation of duties. This type of control is critical to reduce the risk of both erroneous and inappropriate actions. 2. The policy should clearly identify who receives the "list" provided by the Purchasing Card Program Administrator. The recommended recipient would be the Board of County Commissioners. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. 40 Finding: Q. Airfare credits due to Monroe County. Internal Audit found several instances in which the Cardholder cancelled advance travel paid for with the Purchasing Card, resulting in credit for future travel being issued by the airline. The Auditors could not identify the existence of any formal procedure for accounting of these credits for future use. Since County funds have been expended on this airfare, the resulting credits are due Monroe County. These credits should to be formally accounted for and tracked as any other County asset and expenditure to mitigate any loss or misuse of County funds in this area. Cardholder Acct # Statement Date Credit Amount 2660 June 2011 Airfare $ 87.70 2688 January 2012 Airfare $ 136.00 6294 April 2013 Airfare $ 543.60 2660 June 2013 Airfare $ 127.80 9827 October 2013 Airfare $ 245.80* 3472 February 2014 Airfare $1,046.00 0031 February 2014 Airfare $1,046.00 Total Credits $3,232.90 *The Clerk's Finance Department has not paid this charge because the travel never occurred. See Exhibit 17 — Airfare Credits. Recommendation(s): Monroe County should develop a policy and procedure to account for these instances. There is an absence of control over these credits and their proper use. There is exposure for loss and misuse of County funds in this area. County Administrator's Response: Please see Exhibit 21— County Administrator's Response to Draft Audit Report. Clerk of Court and Comptroller's Response: One way to achieve the goal for tracking of Airline Credits without the need for additional resources would be for the County Staff to code such expenses to a "Prepaid" account on the balance sheet of the books/records in the event the ticket was unable to be used. Periodically but not less than once per quarter, the Purchasing Card Administrator or designee could review the detailed balance of such account and take appropriate action accordingly. Once the travel has occurred, the Purchasing Card Administrator or designee would notify finance of the travel by requesting a journal entry transaction that would remove from the "Prepaid Account" and re -class to the appropriate cost center/expenditure account. 41 EXHIBIT 1 Board of County Commissioners Purchasing Card Policy and Procedures. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 19 2006 Division: Bud et & Finance Bulk Item: Yes X No _ Department: Office of Management & Budget Department Contact: Tina Boan AGENDA ITEM WORDING: Approval of the Monroe County Purchasing Card Policy & Procedures. ITEM BACKGROUND: As Monroe County is moving forward into the second stage of implementing a purchasing card program, it is necessary to establish a policy & procedures document to control the use of cards assigned to and utilized by Board of County Commissioners employees. Staff of the Budget & Finance Division, under the direction of the County Administrator has collaborated with the Clerk of the Court and the County Attorneys Office to assemble this item. PREVIOUS REVELANT BOCC ACTION: Approval on 3/15/06 to execute an application with Bank of America for purchasing card services, using the State of Florida contract, in accordance with the provision set forth in FL Stature 287.056. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: Approval TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes No N/A REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Att OMB/Purchasing . Risk Management , 507 �h- DIVISION DIRECTOR APPROVAL: (Salvato u } DOCUMENTATION: Included X To Follow Not Required DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY & PROCEDURES PURPOSE: To establish those procedures under which departments will control the use of Purchase Cards assigned to and utilized by Board of County Commissioners (BOCC) employees for purchasing non restricted commodities and services on behalf of the BOCC. These procedures are intended to accomplish the following: To ensure that the procurement with Purchasing Cards is accomplished in Accordance with the policy and procedures established within this and other sections of this manual. Z. To enhance productivity, significantly reduce paperwork, improve controls, and overall cost associated with purchases. 3. To ensure appropriate internal controls are established within each department procuring with Purchasing Cards so that they are used only for authorized purposes. 4. To have timely and meaningful management reports which detail and summarize periodic activity. 5. To ensure that the BOCC bears no legal liability from inappropriate use of Purchasing Cards. 6. To provide a,convenient method for purchases, consolidate payments, improve customer service, reduce transaction cost, streamline processes, and capture spending information. 7. Ensure prompt payment to vendors. 8.. Provide hard data on purchase activity with vendors in order to achieve savings by negotiated discounts based upon the volume of business with the vendor. 9. Specific advantages within the Purchasing Card Program itself include the various ways that limits and restrictions can be established that allow the tailoring of individual cards to fit the needs of the user. This will extend purchasing responsibility to more individuals than in the current purchasing environment, while maintaining or even increasing accountability. The success of the BOCC Purchasing Card Program relies on the cooperation and professionalism of all personnel associated with this initiative. The most important participant is the Cardholder. The individual user is the key element in making this program successful. Finally, it is intended that the procedures established herein are viewed as ininimum standards for each department, who may wish to establish additional controls beyond those suggested by the procedures. SCOPE: This procedure will be applicable to those departments who have selected employees to use Purchasing Cards to purchase goods, services, travel and training, or For specific expenditures incurred under conditions approved by this procedures, i.e.; emergencies. The decision of when a Purchasing Card is issued, to whom, and the dollar limitations will be as requested by the Department Director and approved by the Budget & Finance Division Director and /or the Purchasing Card Program Administrator. APPLICABILITY: This procedure applies to all departments of the BOCC. BACKROUND: A number of unique controls have been developed for this program that do not exist in a traditional credit card environment. These controls ensure that each card can be used only for specific purposes and within specific dollar limits. In addition, certification of all purchases is required by each Cardholder, with verification performed by their immediate supervisor before payment is made to the vendor. LIMITS AND RESTRICTIONS: The following limits can be uniquely established: I . Spending amount per day, billing cycle, and month. The Cardholder can only incur transactions totaling_ a predetermined dollar amount within any defined period. 2. Number of transactions per day, billing cycle and month. The Cardholder can only incur a predetermined number of transactions within a predefined period. 3. Single Purchase Amount. A limited dollar amount for any single transaction. Cardholders shall not split transactions to stay within their limits. 4. Merchant Category Codes (MCC). The MCC are assigned by VISA to a merchant which identifies the primary type of goods or service they ' provide. The MCC are designed to offer every combination possible and restrictions are imposed at the point of sale if the blocked merchant requests authorization for the transaction. BENEFITS: There are many benefits to using the Purchasing Card including: I . Board of County Commissioners Benefits: a. Simplifies the purchasing process for the large number of low dollar purchases, freeing up time for large dollar purchases. b. Significantly reduces the overall transaction processing cost per purchase. C. Increased accountability. d. Provides management information electronically which is currently unavailable. 2. Cardholder Benefits: a. Convenience of purchasing without an intensive Requisition/Purchase Order processing system. b. Expedites the delivery of goods or services to the job site. C. Expands the list of merchants from whom purchases can be made. Merchant Benefits: a. Expedites payment to the merchant within 48 hours. b. Reduces merchant maintained "account" paperwork. C. Lowers risk of nonpayment. TRAINING: All Cardholders will complete training before they are issued a Purchasing Card. 1. Participating in the Purchasing Card Program is a privilege being offered by the BOCC. If the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be canceled, 2. It is expected that the Purchasing Card Procedures and training program will assist you in making this program a success. 1. CARDHOLDER SPENDING LIMITS 1.1 The Delegation of Authority that has been provided to each Cardholder will set the maximum dollar amount for each single transaction up to a maximum amount of $999.99 at the Director Level for the small non -stocked products and services or for travel and training. Each time a Cardholder makes a purchase with his/her Purchasing Card, this limit will be checked, and the authorization request will be declined should the amount exceed the limitation. 1.2 Purchasing Cards issued to the Mayor and County Commissioners, County Administrator, Deputy County Administrator, Division Directors, Purchasing Card Program Administrator, Purchasing Agents/Buyers may be authorized for a higher maximum amount per purchase. 1.3 Purchasing Card Program Administrator or Backup Purchasing Card Administrator may establish different limits for each employee with the recommendation of the employee's Division Director and approval by the County Administrator or Deputy County Administrator. 2. USE OF PURCHASING CARD 2.1 THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES ONLY. CASH ADVANCES THROUGH BANK TELLERS OR AUTOMATED TELLER MACHINES ARE PROHIBITED. 2.2 CARDHOLDER RESPONSIBILITY— The Purchasing Card that the Cardholder receives has his/her name embossed on it and the card shall not be lent to any other person. 2.3.1 Every Cardholder is responsible for the security of their Purchasing Card. All precautions shall be used to maintain confidentiality of the Cardholder's account number and expiration date of the Purchasing Card. 2.3 CONDITIONS FOR USE — The total of a single purchase to be paid for using the card may be comprised of multiple items but cannot exceed the authorized single invoice limitation. Purchases will be denied if any preset limits are exceeded. Payments for purchases are not to be split in order to stay within the single purchase limit. 2.4 When using the Purchase Card, Cardholders should: 2.4.1 Ensure that the goods or services to be purchased are allowable. 2.4.2 Determine if the intended purchase is within Cardholder's Purchasing Card limits. 2.4.3 Advise the supplier/merchant that the purchase will be made using the VISA Purchasing Card in advance. 2.4.4 Inform the merchant that the purchase is tax-exemp Review the receipt before leaving the store and if taxes were included, request a credit. 2.4.5 If using the Purchase Card for travel, membership dues, conference, training or other transactions that require prior approval, make sure all appropriate forms are completed and approved prior to making the purchase. 2.5 When placing telephone or mail orders, Cardholders should notify the merchant in advance: 2.5.1 If you place a telephone or mail order and sales tax was charged, contact the merchant and request that a credit be processed for the amount of the tax chaffed. 2.5.2 Purchases made in Florida and for use in Florida are exempt from Florida sales and use taxes. The BOCC tax exempt identification number is printed on the Purchasing Card. 2.5.2.1 As with all BOCC purchases, the Cardholder must be diligent when dealing with the merchant regarding taxes. 4 2.5.3 Make sure the merchant understands that charges are not to be billed until the itemL) are actually received by the Cardholder. 2.5.4 If an item(s) is not currently in stock, and is back ordered, remind the merchant that the Purchasing Card cannot be billed until the back ordered item(s) are actually received by the Cardholder. 2.5.5 To ensure prompt delivery of items ordered by telephone or by mail, provide the merchant with the appropriate delivery information —.do not use Post Office Box for "Shp To" address. Request that you name and "Ship To" address with room number (where applicable) are clearly marked on the outside of the package. 2.5.6 Instruct the merchant to send the sales receipt direr to the Cardholder and not to send an invoice to the Clerk's Office, since the merchant will be paid by the merchant's financial institution. 2.5.7 Tell the supplier/merchant that any shipping or delivery fees must be included in the unit price — FOB: Destination. (A delivery point in Monroe County.) 2.6 Returning Merchandise Purchased with the Card — Cardholder is responsible for managing any returns/exchanges and ensuring that proper credit is. received for returned merchandise. 2.6.1 Contact the vendor and obtain instructions for return. 2.6.2 Review your next card statement to ensure that your account is properly credited for the return. 2.6.3 A pattern of returns and exchanges that indicate improper or inaccurate initial product selection shall be reviewed and may result in loss of privileges for the card holder. 3. DOCUMENTATION, RECONCILIATION AND PAYMENT PROCEDURES 3.1 Documentation — Any time a purchase is made that will be paid using the Purchasing Card, the Cardholder is to obtain- a customer copy of the charge slip, which will become the accounting document. Make sure all carbons, if used, and any excess copies are destroyed. 3.2 Missing Documentation -- Missing documentation may result in the cancellation of the employee's purchasing card. No exceptions will made. Cardholders must keep all receipts, boarding passes and any other documentation such as packing slips, registrations, etc., as normally required by the Clerk of the Court for payment. 3.3 Payment and Invoice Procedures - Purchases made by employees will be paid by the Clerk's Office once the Cardholder's certification and the approving official's verification has been completed and the account number has been assigned for each transaction. 3.3.1 Receipts: The Purchasing Card receipt or vendor's sales receipt for purchases must be supplied. When purchases are conducted by telephone, you must fill out the Telephone Order Forms and request the vendor to forward the receipt to you. These receipts, and any Telephone Order Forms, are to be stapled to the Daily Purchase Card Purchase Report. Failure to keep adequate receipts will lead to the loss of Purchasing Card privileges. 3.3.2 The Purchasing Card Issuer, Bank of America, will provide one copy of the billing statement to the Program Card Administrator and one copy to the Clerk's Office, at the end of the billing cycle. The Cardholder may request a copy of the billing statement at any time. This statement will have a listing of all items processed with the billing cycle. In addition to the monthly billing statement, the Purchase Card Administrator or designee will periodically review the Cardholders statement using Banc of America's on-line services. 3.3.3 Immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Non compliance may mean denial of future use, or other disciplinary action. 3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable, a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within two (2) days after receipt from Cardholder. The department's director will fax all "Statement of Disputes" to Bank of America. 3.3.5 Travel: The Purchasing Card Issuer will issue the "Statement" on a scheduled basis each month. It will be the responsibility of the Cardholder to provide his/her designated representative with the receipts for that month should travel or extended leave be scheduled at the time the statement is due and he/she will not be able to complete the statement. The designated representative will complete and make a copy of the statement for the absent employee, and shall forward the copy of the statement to the Purchasing Card Administrator with the rest of the Cardholder's statements. The original Cardholder statement will be signed by the employee at the time he/she returns and submitted. 3.3.6 The Purchasing Card Administrator will be responsible for reviewing completed statements from all Cardholders, verifying approval of purchases, resolving any questions on the purchases, and signing the cover letter that accompanies the statements and forwarding completed package with at] attachments to the Clerk's Office within three (3) working days after receipt from the department directors. All statements should be Furnished to Clerk's Office at the same time. Should the Purchasing Card Program Administrator not receive all of the statements, it will be his/her responsibility to contact the appropriate department director and have the statements furnished at once. If, however, one or more statements are for some reason not received, the remaining statements shall not be held_ while that one or more are pending. 3.3.6.1 All attachments to the Statement must be stapled to the statement and be sent to the Clerk's Office not later than the third working day after being received by the Card Administrator. 3.3.7 If a Cardholder had no purchase activity on his/her credit card for a particular billing cycle, no Statement will be generated for the Cardholder (unless adjustments for previously billed trans -actions are processed during that cycle). 4. TRANSACTION APPROVAL 4.1 Approval of the transactions that a Cardholder had made using their Purchasing Cards, will not be totally defined in this procedure. Department Directors, because of his/her knowledge of the job responsibilities of Cardholder, are required to look at each Cardholder's purchases, and at the merchant who made the sale in order to determine if these items were for Official Use and if they were items allowed to be purchased in accordance with the instructions provided. 4.1.1 If for any reason the Department Director questions the purchase(s), it is his/her responsibility to resolve the issue with the Cardholder. If they cannot be satisfied that the purchase was necessary and for Official Use, then the Cardholder must provide a Credit Voucher proving item(s) had been returned for credit. 4.2 The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will betaken against any Cardholder who misuses their privileges of LIP to and including dismissal. - 4.2.1 Should it be evident that an unauthorized purchase was knowingly made, the County Administrator will determine what action will be taken based on the facts presented by the Purchasing Card Program Administrator. D1ISPUTESIUNAUTHORIZED CHARGES 5.1 If suspicious charge appears on a monthly statement, the Cardholder should first attempt to verify the charge with records of purchase. If the Cardholder does not agree with the charge posted on the statement, the Cardholder must notify the bank in writing, using the "Cardholder Dispute Form". A copy of the "Cardholder Dispute Form" will be forwarded with the statement through the end -of -month processing cycle for the statement. The bank will research the disputed charge and make the necessary adjustments. 5.2 Credit to Account -- When the bank receives proper notification of a disputed charge, the charge amount will be removed from the total owed by BOCC and shown on the monthly statement as a "suspense" item. When the dispute is resolved, the charge will either be removed from the monthly statement (if the charge was improper) or charged to the Cardholder's department (if research shows the charge was valid). 5.3 If items purchased with the Purchasing Card are found defective or the repair or services faulty, the Cardholder has the responsibility to return item(s) to the merchant for replacement or to receive a credit on the purchase. (Returns that require shipping will be coordinated through the Purchasing Department.) CASH REFUNDS WILL NOT BE PERMITTED. If the merchant refuses to replace or correct the faulty item, then the purchase of this item will be considered to be in DISPUTE. 5.4 A disputed item must be noted on the Cardholder's Statement. In addition, a "Cardholder's Statement of Disputed Item" form must be completed by the Cardholder with appropriate documentation attached, if necessary. This form will be forwarded with the statement through the end -of -month processing cycle for the statement. 5.5 Disputed items are items that the customer, (County) does not believe he/she has received the item purchased, or the item has a defect. The dispute must be resolved between the merchant and the cardholder before any payment can be made. 5.6 It is essential that the time frames and documentation requirements established by the Purchasing Card Issuer be followed to protect the Cardholder's rights in dispute. Dispute policies and procedures issued by the Purchasing Card Issuer will be provided at the time Purchasing Cards are issued to Cardholder. 5.7 Fraudulent or improper items may be covered by the Liability Waiver. However, disputed items are not considered fraudulent. 6. REQUEST FOR INITIAL, ADDITIONAL, OR CHANGES TO PURCHASING CARD 6.1 Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card" form. The Form will be processed by the affected Department Director, who will forward the request to the Purchasing Card Program Administrator. 6.2 All requests for Purchasing Cards must be approved by the Purchasing Card Program Administrator and/or the Budget &. Finance Division Director. 6.3 The Purchasing Card Program Administrator's name must be provided to Clerk's Accounts Payable/Receivable Division and kept current. 6.4 When Purchasing Card Program Administrator's receives the Purchasing Card from the credit card issuer, they shall print on the back of the card the following statement: "SEE DRIVER'S LICENSE" 7. ANNUAL INVENTORY OF PURCHASING CARDS On an annual basis, the Purchasing Card Program Administrator will provide a list of Purchasing Cards issued to employees for each department. The Purchasing Card Program Administrator will conduct a physical inventory of Purchasing Cards and prepare a report on the results of the physical inventory. Additionally, spot check inventories of partial or whole departments, may be held at any time and without prior notification. 8. LOST OR STOLEN PURCHASING CARDS 8.1 Should an employee lose or have their Purchasing Card stolen, it is the responsibility of the Cardholder to immediately notify the credit card issuer, their Department Director, the Purchasing Card Program Administrator and the Clerk's Accounts Payable/Receivable Division of the loss. The telephone number of the credit card issuer will be provided when the Purchasing Card is issued to the Cardholder. 8.2 To report a lost/stolen card. The Cardholder must call Bank of America, Customer Service, at 800-538-8788 immediately upon discovering that the card has been lost or stolen. Help is available 24 hours a day. Also call the BOCC Purchasing Card Administrator as early as possible on the first available business day during normal business hours at (305) 292-4470. 9.3 Failure to promptly notify the issuing bank of the theft, loss, or misplacement of the Purchasing Card could make the BOCC and/or the Cardholder responsible for any fraudulent use of the card and result in loss of privileges and/or disciplinary action for the Cardholder. 9. EMPLOYEE TERMINATION/TRANSFER 9.1 A Cardholder who terminates their employment must relinquish their Purchasing Card at the time of the separation from BOCC to their Department Director who will forward the card to the Purchasing Card Programs Administrator. The Purchasing Card Program Administrator will notify the bank and the Cardholder's card will be immediately deactivated_ A Cardholder who fraudulently uses the Purchasing Card after separation from BOCC will be subject to legal action. 9.2 Transfer of an em to ee with their Department - If a Cardholder is transferred with their department, it will be the responsibility of the Department Director to determine if the Cardholder should retain his/her current Purchasing Card. If it is determined that the Purchasing Card should be kept by the Cardholder, the master file will be changed upon notification to the Purchasing Card Program Administrator, using the New Card/Change Form, thereby eliminating the need for issuing a new Purchase Card. 9.3 Transfer of an em to ee to another BOCC Department — If a Cardholder is transferred to another BOCC department, it will be the responsibility of the new Department Director to determine if the Cardholder should retain his/her current Purchasing Card. If it is determined that the Purchasing Card should be kept by the Cardholder, the master file will be changed upon notification to the Purchasing Card Program Administrator, using the New Card/Change Form, thereby eliminating the need for the issuing of a new Purchasing Card. . 9.4 Purchasing Cards canceled for any reason, shall be destroyed by cutting it down the center of the magnetic strip and returning both parts to the Purchasing Card Program Administrator for recording and submissions to the credit card issuer. 10. AUDITS / REVIEWS 10.1 The Card Program Administrator may randomly review Card activity and usage and receipt retention for compliance. 10.2 The Clerk's Office may conduct random audits on card activity and usage and receipt retention, reconciliations, compliance, etc. 11. FEEDBACK out Your feedback regarding this program is important. The Purchasing Card Program Administrator needs to know if you have any issues and we welcome suggestions for improvement. 12. Accounting/Purchasing procedures and Accounting/Travel and Training Procedures These procedures must be in compliance with Monroe County's Purchasing Policy and Procedures and must be incorporated with the State of Florida Purchasing Card Guidelines, where applicable. 13. MERCHANT SIGN-UP It is important to the success of the Purchasing Card Program that merchants interested in doing business with the BOCC via the Purchasing Card receive assistance in doing so. If merchants currently accept VISA credit cards, they are already equipped to accept BOCC Purchasing Cards. A merchant who is not currently accepting VISA credit cards should contact the Bank of America merchant service provider, their own financial institution, or other merchant service provider. QUICK REFERENCE l . What is a Purchasing Card? A credit card that is used as an alternative payment method for small dollar and travel and training expenditures for non -stocked products and services, for travel and training, or as otherwise approved for the individual Cardholder. 2. What are the advantages of using the Purchase Card? • Improved user satisfaction due to prompt order confirmation and accelerated product receipt. • Improved vendor relations by eliminating the potential for late payments, the vendor is paid within 48 hours. 3. Who may have a Purchasing Card, and how do you obtain one? • Any Commissioner and/or employee responsible for making purchases that is recommended by their Department Director and is approved by the Purchasing Card Program Administrator. 4. What is the responsibility of the Cardholder? • Uponacceptance of the Purchasing Card, employee must sign a "Cardholder Agreement". Signing this agreement, acknowledges employee receipt of the card and acceptance of responsibility for abiding by the terms and conditions of the agreement. Ensure that usage of the card conforms to procedures and that the card is used only for official business purposes. • Cardholder will obtain and verify charge receipts after each purchase and attach to the Daily Purchase Card Purchase Report. • Cardholder must obtain their Department Director's approval on the Daily Purchase Card Purchase Report. • Initiate and handle disputed charges. 5. What is the Department Director's responsibility? • Identify and recommend employees who should be issued a Purchasing Card. • Identify and recommend limitations. • Ensure that the Purchasing Cards used in their department conform to BOCC policy and program guidelines as well as the Purchasing Manual. • Review and sign detailed Daily Purchase Card Purchase Report. • Forward Reports with receipts to the Purchasing Card Program_ Administrator. b. What is the responsibility of the Purchasing Card Program Administrator? • Manage, authorize, terminate, and maintain a file of individuals authorized to conduct Purchasing Card transactions. • Respond to questions concerning Purchase Card expenditures. • Periodically review Cardholder's activity using Bank of America's on-line services. 12 7. How are purchases made? • Cardholder calls or visits vendor and places order. • Cardholder provides the vendor with the Purchasing Card number and delivery instructions. 8. Does the Purchasing Card have a spending limit? • Individual transactions limited up to a pre -approved amount for small non - stocked products and services, for travel and training, or as otherwise approved by the Purchasing Card program Administrator under the direction of the Budget & Finance Division Director and the County Administrator. 9. What happens if the statement is incorrect or an item needs to be returned? • Cardholder notifies credit card issuer if incorrect charge is identified on the statement. • Cardholder works with the vendor to arrange for returns and credit. • Cardholder verifies that credit appears on next statement. 10. What types of purchases are allowable? • The Purchasing Card is to be used for purchases of small dollar expenditures. "these items can be purchased and picked up directly at the vendor, or can be ordered by telephone or fax and delivered to the Cardholder. 11. What purchases are disallowed? • The. Purchasing Card cannot exceed limitations placed on the individual card for non -stocked products and services, for travel and training or as otherwise approved by the Purchasing Card Program Administrator. • Splitting of requirements— not allowed. • Entertainment • Meals — The County has an ordinance in effect with respect to meals, please see 004-2004. Restaurant commodity codes will be excluded and meals are prohibited. • Personal use ■ Cash advance • Gasoline • Vehicle Repairs (excluding Fleet Management); ■ Alcoholic beverages • Tobacco products • Non -work or personal use items and services. • Services such as consultants or construction. • Telephone Credit Card 12. It should be noted that the Purchasing Card will be used by designated personnel to pay for issued Purchase Orders and other purchases not available to the general users. 13 OTWW 10111 cola&**] Appointed Representative -- An individual the Department Director selects to act on their behalf. Approver — A person delegated the responsibility of reviewing Cardholder transactions to ensure the appropriateness of activity and timely processing of charges (Department Director). Billing Cycle —The monthly billing period that begins the 4"' day of each month and ends the 27"' day of each month with a 14-day grace period before payment is due. Cardholder — The BOCC employee to whom a written Delegation of Authority has been given granting the use of the Purchasing Card to make purchases within present limits on behalf of BOCC. Cardholder Profile — Parameters that are set for a designated Cardholder that identify the Cardholder, sets default accounting codes and provides restrictions or spending limitations in the Purchasing Card system. Cash Advance — Prohibited on the Purchasing Card as well as personal purchases. Charge Slip/Documentation — Itemized list of individual purchases on receipt. Contractor/Issuer — Bank of America. Credit — Charged amount removed from total owed by the BOCC. Cycle Limit -- A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority for the billing cycle. Daily Limit - A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority per day. Delegation of Authority — A document issued by the Purchasing Card Program Administrator that established the individual as an authorized Cardholder. The delegation of authority will specify spending and usage limitations unique to that Cardholder. Delivery Address — Complete address including Cardholder's name and room number (where applicable). Designated Representative — Department Director is to review Cardholder's monthly staternent's receipts and transactions to ensure the appropriateness of activity and timely processing of charges and/or credits applied. to that department. Dispute — For items purchased and found defective or faulty, the Cardholder can return the item to the merchant who will initiate a credit that will appear on the next month's statement of account. MCC — Merchant Category Code assigned to merchant by the Credit Card Company, i.e. VISA, which identifies the primary goods or services provided by the merchant. Monthly Limit — A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority during a month. Non -stock Materials — Materials not available through supply inventory. 14 Official Use - Necessary merchandise purchased for BOCC use. Payer- The payer will be Monroe County Board of County Commissioners, through the Finance Department, ensuring that adequate or appropriate accounting codes are assigned. Normally, this will be the last level of review prior to processing for payment but is not part of the "approval" levels. Purchasing Card - A credit card that is used as an alternative payment method. Purchasing Card Programs Administrator - The individual who is responsible for the Board of County Commissioners' (BOCC) Purchasing Card Program. Reconciler - The individual who reconciles Cardholder receipts. Reconciliation - Balancing charge slips with bank statement_ Services - Non -personal temporary work. Single Purchase Limit - Each Cardholder will be limited to a preset maximum amount on any single small non -stocked product or service, for travel and training or as otherwise determined by the Purchasing Card Program Administrator. Small Purchase - An acquisition of supplies, and non -personal services in the amount of $999.99 or less and purchased without a Purchase Order. Statement - Monthly record of charges and credits. Tax Exemption -- All purchases shall be exempt from state and local taxes, in accordance with state law. 15 i MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the Following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature: Title: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ Monthly limitation: $ Types of products to be authorized: NAME OF DIVISION DIRECTOR (TYPE OR PRINT) CC: Authorized Employee Employee Number: Ilo SIGNATURE OF DIVISION DIRECTOR MONROECOUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: TYPE OR PRINT NAME S ignature: Date: Department: Phone Number: Cc: Cardholder 17 O 0 w fl w z -a a� e� > a� cu a w A m Bank of America Phone 1-800-538-8788 Fax 1-800-253-5846 Outside of U.S. (757) 6774705 Fax (757) 677-436 ) Attn: Commercial Card Services CARDHOLDER STATEMENT OF DISPUTED ITEM Company Name: Cardholder Name: Cardholder Account Number: Statement Date Transaction Date Merchant Name/Description Amount Postine Date Reference Number Check the description most appropriate to your dispute. If you have any questions, contact Bank or America at 1-800- 538-8798. I. .%Iteration of Amount: "Ilse amount of the sales draft has been altered from $ to $ (Please include copy of sales drab.) 2. Unauthorized Mail or Phone Order: I certify the charge listed above was not authorized by me or any person authorized by me ur use this account. r have not ordered merchandise by phone or mail, or received goods and services as represented above. 3. Cardholder Dispute: I did participate in the above transaction, however, I dispute the entire charge, or portion, in the amount of $ because 4. Credit Not Received: The merchant has issued me a credit slip for the transaction listed above, however, the credit has not posted to my account, The date on the voucher is between 30 and 90 days old. (Pleasz include a copy of the credit voucher.) 5. Imprinting of Multiple slips: The above transaction represents multiple billing to my account. I only authorized one charge from this merchant for $ I am still in possession of my card. 6. Merchandise Not Received: My account has been charged for the above transaction, but I have not received this Merchandise. I have contacted the merchant. 7. :Merchandise Not Received: My account has been charged for the above transaction, but I have since contacted the merchant and canceled the order. I will refuse delivery should the merchandise still be sent. 8. Merchandise Returned: My account h:s been charged for the transaction listed above, but the merchandise has been returned. Provide a description of the circumstances. (Please include postal receipt ifappiicable.) --_9_ Inadequate Description/Unrecognized Charge: I do not recognize this charge, please supply a copy of the sales draft for my review. .10. 1 am no longer disputing this charge. 11. Other/Comments Ell PURCHASING CARD TELEPHONE ORDER (For Internal Use Only, Retain With Receipts) Reminder: Board of County Commissioners is exempt from Florida Sales Tax. Give vendor the tax exemption number on the Purchasing Card. It is the Cardholder's responsibility to obtain receipts from telephone purchases, attach them to this form, and forward this form and the receipts with their monthly statements. Supplier Name Phone Number Date Order Placed Order called in by Cardholder's Name) Order Called to (name of supplier's representative) Item # Detailed description of items/services Ulf I Quantity I Cost per U/I Extended Cost: ordered (size, etc.) TOTAL PURCHASE: 1 $ 20 EXHIBIT 2 State of Florida Purchasing Card Guidelines DEPARTMENT OF MANAGEMENT SERVICES PURCHASING CARD GUIDELINES DMS Purchasing Card Program Guidelines 1 Updated: 320/08 Table of Contents Overview................................ ..:................................................................................ 3 1.0 General Program Guidelines.............................................................................4 2.0 Cardholder Guidelines.......................................................................................6 3.0 Program Administrator Responsibilities.............................................................12 4.0 Supervisors, Approvers and Other Roles..........................................................13 5.0 Definitions.................................................................................I................I.......15 DMS Purchasing Carta Program Guidelines 2 Updated; 3 aVa OVERVIEW The Department of Management Services (DMS) worked together with the Department of Financia Services (DFS) to create the state Purchasing Card Program. The purchasing card has streamlined the purchasing process, improved management reporting, and reduced the cost of making small dollar purchases. The purchasing card works just like a personal or corporate credit card. It can be presented to any merchant that accepts VISA. The difference with the purchasing card is that all transactions are applied directly to the cardholder's cost center and paid by DMS. The success of the Purchasing Card Program depends on the cooperation of all parties associated with it. The benefits of using the purchasing card for small dollar purchases are: Cardholder Benefits ■ Convenience of purchasing without purchase orders. • Quicker delivery of goods or services. Larger list of merchants to purchase from. Agency Benefits • Simplifies the purchasing process for low dollar purchases. • Lowers the overall transaction processing cost per purchase. • Allows accountability. Merchant Benefits • Expedites payment to the merchant. Reduces paperwork. • Lowers risk for nonpayment. A DMS Agency Plan has been established to provide general program knowledge and overall guidance for the Purchasing Card Program. The Purchasing Card Guidelines provide more detailed procedures, guidance and assistance. Copies of the DMS Agency Plan and Purchasing Card Guidelines are available through the Purchasing Card Administrator. DMS Purchasing Carta Program Guidelines 3 Updated: MOM 1.0 GENERAL PROGRAM GUIDELINES 1.1 Card Issuance and Cancellation The Purchasing Card Administrator is responsible for the issuance and cancellation of all cards. Purchasing Cards are issued following: Completion and approval of a cardholder profile. Completion of the purchasing card training. Purchasing Cards are cancelled for the following: Cardholder terminates employment for any reason. • Cardholder's job status changes such that they no longer require a purchasing card. • Cardholder reports the loss or theft of the purchasing card. Cardholder misuse of the purchasing card. • Untimely approval of transactions. If a purchasing card is cancelled, it must be destroyed by cutting it down the magnetic strip. The Purchasing Card Administrator should be notified of all cancellations. 1.2 Limits and Restrictions Spending Limits Spending limits are determined by departmental program areas. Each purchasing card is tailored to meet the needs of the cardholder. The card limit controls are as follows: • Credit (Cycle or Monthly) Limit —how much a cardholder can spend in a billing cycle Day Limit — how much a cardholder can spend per day • Single Transaction Limit-- how much a cardholder can spend on a single transaction Single Transaction Limit Single transaction limits cannot exceed $1,000. If an employee requires a single transaction limit greater than $1,000, proper justification must be provided to the Purchasing Card Administrator for approval. Single transaction limits of $5,000 and over must be approved by the Director of Departmental Purchasing or appropriate designee. Proper justification should be forwarded to the Purchasing Card Administrator who will obtain the necessary approval. The program area will be notified of the approval or disapproval. Cardholders are prohibited from splitting transactions'to bypass their single transaction limits. _Merchant Category Codes (MCC) The MCC are assigned by VISA to a merchant. It identifies the primary type of goods or service they provide. The MCC are used to restrict designated types of merchants from the purchasing card. The restrictions are imposed at the point of sale. If a blocked merchant requests authorization for a transaction, it will be declined. Card Classes The DMS has established three card classes. This allows program areas the flexibility of restricting the types of purchases made by their cardholders. Cards can be issued in one of these three classes: • Class "A" allows cardholders to make travel related charges only. Class "W allows the cardholder to make commodity type purchases only. • Class "C" allows cardholders to make both travel and commodity purchases. DMS Purchasing Caryl Program Guidelines 4 Updated:3/20/08 1.3 Allowable and Disallowable Purchases Standards have been established by DMS for allowable and disallowable purchases. These standards fall within the statewide guidelines. The Merchant Category Code Listing details allowable and disallowable merchants. Allowable purchases consist of a broad range of items that include, but are not limited to: • Commodities necessary in order for the department to carry out its statutory duties. • Travel purchases to conduct state business (airline tickets, car rentals, lodging accommodations, etc.) Disallowable purchases include: • Cash advances • Food Entertainment, non -work or personal use • Employee moving expenses • Third party payments (PayPal, another merchant processes the charge) • Charges for non -state employees (commissioners, board members, etc.) • Items used generally for the personal convenience of employees (portable heaters, fans, refrigerators, microwaves, coffee pots and clocks, lamps or picture frames for private offices, etc.) • Surcharges or convenience fees are prohibited. Merchants are not allowed to charge a fee for accepting a purchasing card payment unless the fees are charged for all methods of payment (cash, check, debit cards, vouchers, etc.). 1.4 Emergency Cards DMS has established two emergency cards. These cards provide purchasing capabilities when natural disasters or other unforeseen circumstances occur. Emergency cards are reduced to $1 limits until an Emergency Order is issued by the Governor. At that time, the cards are raised to their preset limits. 1.6 Merchant Sign-up It is important to the success of the Purchasing Card Program that merchants interested in doing business with the State of Florida receive assistance in doing so. If merchants currently accept VISA credit cards, they are already equipped to accept the purchasing card. A merchant who is not currently accepting VISA credit cards should contact: • Bank of America's merchant service provider at 1-800-732-9195 • Their own financial institution • Other merchant service provider 1.6 Reports The purchasing card module updates information on purchasing card transactions daily. Reports are generated regarding the transactions. This information can be used by: Cardholders to validate charges or credits • Supervisors or approvers to monitor and/or approve purchases being made • Purchasing Card Administrator to track daily activity DMS Purchasing Cam Program Guidelines 5 Updated. 3/20/08 2'.0 CARDHOLDER GUIDELINES The most important participant in the Purchasing Card Program is the cardholder. The cardholder is the key element in making the program successful. 2.1 Training Cardholder training is critical. It ensures that the cardholder understands the policies and procedures of the purchasing card. All cardholders must complete training before they are issued a card. Once training is complete, the cardholder signs the cardholder agreement. The cardholder agreement validates that the cardholder has received training and a copy of the Purchasing Card Guidelines. It confirms that the cardholder understands the policies and procedures of the card and is aware of potential disciplinary action due to abuse or misuse. 2.2 'Cardholder Misuse Each cardholder is responsible for the purchases made on their card. They are required to adhere to applicable Florida purchasing laws, rules and regulations, as well as, the policies and procedures set forth in these guidelines. Cardholders are expected to use good and reasonable judgment when making purchases. Use of the card is a privilege based on trust. A cardholder is trained and understands the penalties for abuse of the purchasing card. The purchasing card is for official state business use only and the purchase of personal or disallowable goods or services is strictly prohibited. Misuse of the purchasing card may result in disciplinary action up to and including termination of the employment and prosecution to the extent permitted by law. Employees may refer to DMS rule #60-6.007, Standard Disciplinary Actions for further information. Cardholders will be required to reimburse the department, including sales tax, for any purchases that are found improper or not for official business use. 2.3 Security The security of each card is the cardholder's responsibility. Every precaution should be used to protect the account number. The account number should never be left in a conspicuous place. The cardholder should mark out the last eight digits of the account number from receipts and other documentation before submitting to the approver. Use of the purchasing card is restricted to the authorized cardholder whose name appears on the face of the card and may not be loaned to any other person. The account number that appears on the purchasing card must not be given to any individual other than the merchant from whom the cardholder is making a purchase. 2.4 Lost or Stolen Cards If the purchasing card is lost or stolen, the cardholder must immediately notify the Purchasing Card Administrator during business hours or Bank of America Commercial Card Customer Services at 1-888-449-2273 after hours. A cardholder should never order a replacement card from Bank of America. Instead, the Purchasing Card Administrator will order the replacement card through the purchasing card module. The cardholder should notify all merchants who have the card number on file to updates its records to reflect that the card was lost, stolen or cancelled. 2.5 Termination DIVS Purchasing Card Program Guidelines 6 Updated: 3/2M8 A cardholder should discontinue use of the purchasing card immediately upon notification of termination. This will allow sufficient time for receipts to be submitted and for outstanding charges to be processed before leaving employment. Failure to do so may result in charges not being reconciled. 2.6 Financial Disclosure Cardholders who are authorized to make purchases over $15,000 may be required to comply.with financial disclosure requirements set forth by the Department of State. Also, cardholders who expend federal funds will need to meet the requirements set forth by the federal grantor. 2.7 Purchasing Rules The purchasing card is only a vehicle for making purchases. Existing Florida laws governing purchasing, accounts payable, records retention, and pther applicable laws must still be followed. All purchasing rules of the department apply when using the purchasing card. • Information Technology and Furniture Purchases Information technology and furniture purchases are not allowed on the purchasing card without prior approval from Departmental Purchasing. Purchases Under $1000 The procurement of commodities/services under $1000 (except for information technology and furniture purchases) should be made on the purchasing card. • Budget Availability It is the responsibility of each cardholder to ensure that the proposed purchase is budgeted in his or her spending plan. • PCard Approval Form A PCard Approval Form must be submitted to the Bureau of Financial Management Services for each purchase made on the purchasing card. This form should be submitted the same day that the charge is approved in FLAIR. • Purchasing Thresholds Although each purchasing card is set with specific limits, the cardholder must still follow Section 5 of the Departmental Purchasing Policies and Procedures regarding purchasing thresholds. • State Term Contracts Unless specifically approved by Departmental Purchasing, it is required that State Term Contract vendors be used when purchasing commodities that are available from State Term Contracts. • Minority Merchants & Recycled Material Cardholders are strongly encouraged to use State of Florida certified minority merchants and purchase commodities that are made of recycled material when possible. The purchasing card module will pull information from the merchant file to report purchases made from Florida certified minority merchants. The purchasing card module will also have a data field that will be used to indicate if the purchase qualifies as a "recycle purchase" 2.8 Tax Exemption Purchases made in Florida and for use in Florida, are exempt from Florida sales tax. Although the tax-exempt identification number is printed on the face of the purchasing card, cardholders are also given a Consumer's Certificate of Exemption to use if additional documentation is needed. Purchases made in other states are subject to that state's sales tax. The cardholder must be diligent when dealing with the merchant regarding taxes. If the WS Purchasing Card Program Guidelines 7 Updated: 3/20/08 merchant cannot deduct the sales tax because of pre-set controls within their computer systems or will not honor the exemption, the cardholder may continue with the purchase but must note the refusal on the receipt. The cardholder cannot dispute taxes with Bank of America. 2.9 Credits If a cardholder returns merchandise, a credit should be issued to the cardholder's purchasing card and a credit receipt obtained. Under no circumstances should a cardholder receive cash or a credit voucher. The cardholder or approver is responsible for reviewing the purchasing card module to ensure that credits are received and, if not, file the appropriate paperwork for disputed items. Cardholders should avoid merchants with restrictive .merchandise return policies. 2.10 Disputes and Erroneous Charges If there is a problem with a purchase or transaction,' the cardholder must first attempt to reach a resolution directly with the merchant. In most cases, disputes can be resolved between the cardholder and the merchant. The merchant will usually issue a credit. The cardholder should document all attempts to resolve any problem. If the item involves a reservation or order that has been cancelled, the cardholder is responsible for obtaining a cancellation number. If efforts to resolve the problem with the merchant are not successful or if a credit does not appear in the purchasing card module, the appropriate dispute -paperwork should be filed. A dispute can be fled with Bank of America within 60 days of the transaction date. The Bank of America dispute form must be used and requires the cardholder's signature. The form must be submitted to the Purchasing Card Administrator for submission.to Bank of America. Reasons for disputes include, but are not limited to the following: • Unauthorized Charge — The cardholder did not make the purchase; the merchandise or services were not ordered or received. • Alteration of Charge Amount — The electronic transaction amount in FLAIR is different than the amount on the sales receipt. • Merchandise or Services Not Received — Although the transaction is valid, the items or services were not received and the cardholder is unable to resolve with the merchant. • Disputed Transaction — The transaction took place, but there is a problem with the transaction and the cardholder is unable to resolve with the merchant. . Defective or Wrong Merchandise — The merchandise ordered was different from that received or the merchandise was defective/damaged. • Recurring Charge After Cancellation -- A cardholder's account is charged although merchandise or services were cancelled. • Credit Not Received — The cardholder received a credit slip from a merchant, but the credit has not appeared in the purchasing card module within 30 calendar days from the date the credit was issued. 2.11 Purchase Denied at Point of Sale On occasion, a cardholder's purchase may be declined. The reason for the decline is usually available the same day as the attempted purchase and is kept by the bank for only 72 hours. Depending on the circumstances, an override on the charge may be performed. Common reasons for declines are: • MCC is restricted from the purchasing card. • The cardholder has exceeded the single transaction, daily or monthly limit. • Invalid expiration date. DM5 Purchasing Card Program Guidelines 8 Updated. 3120108 2.12 Commodity Purchases All commodity purchases over $1,000 should be made through MyFioridaMarketPlace. However, purchases such as the following will continue to be made on the purchasing card outside of MyFloridaMarketPlace: Subscriptions • Conferences • Dues and membership fees (cardholder must receive a notarized public records statement from the vendor) • Emergency purchases • Purchases in which the requestor is away from a computer and is unable to access MyFloridaMarketPtace Cardholders should remind merchants that the purchasing card should not be charged until the item(s) have been shipped. This applies to backordered items. Florida law prohibits payment to a merchant prior to receipt of the goods or services except in specific circumstances. 2.13 Travel Purchases If using the purchasing card for travel, conference, training or other transactions that require prior approval, make sure all appropriate forms are completed and approved prior to making the purchase. A travel reimbursement form must be filed for any travel placed on the purchasing card. The purchasing card may be used for the following: Airline Tickets A cardholder may keep the purchasing card number on file with a travel agency. However, it is important to set up a separate account with a personal credit card for non -business trips. Do not purchase cancellation insurance. Hotel If personal charges will be incurred while at the hotel, the cardholder should have a separate account opened with a personal credit card. Most hotels can accommodate this request and will produce two receipts at check out that separates personal and business expenses. If not, all personal charges should be paid with cash or a personal credit card and only business related charges should be placed on the purchasing card.. Hotel receipts should be reviewed for accuracy to ensure that personal charges were not inadvertently charged to the purchasing card. Placing personal charges on the purchasing card and then later having the amount deducted from the travel reimbursement form is not allowed. If personal charges are inadvertently charged to the card and cannot be corrected with a credit, the cardholder will be responsible for reimbursing DMS. Cardholders should keep the Consumers Certificate of Exemption with their purchasing card. Some hotels will not allow the exemption without copying the certificate. • Transportation The purchasing card may be used for the following transportation costs: • Rental cars If a cardholder's business travel turns into personal travel, they must check the vehicle in at a local rental location and update their rental agreement with a personal credit card. Personal transportation expenses should not be combined with business expenses. It is not the rental car agency's responsibility to separate your business and personal travel expenses when returning the vehicle. PlatePass is a third party billing system implemented by the Department of Transportation as a way to capture vehicle tags for those who go through SunPass Tolls without a transponder or one DMS Purchasing Card Program Guidelines 9 Updated; MO/08 with insufficient funds. The Department of Financial Services has determined that the tolls associated with PlatePass would be reimbursable, but that the administrative cost associated with its use would not. A cardholder will be responsible for any fees associated with its use. • Taxi cabs A 15% tip for taxi drivers is allowed. The tip should not exceed 15% and should be included as part of the original transaction. • Parking garages Fuel Purchase with AVIS Rental Cardholders will be allowed to use their purchasing card for fuel purchases associated with the AVIS Rental Vehicle Contract if the following criteria are met: 1. The purchasing card will. only be used to purchase fuel for an AVIS rental vehicle while on official state business. If another rental car agency is used, do not use the purchasing card for fuel. 2. The purchasing card will not be used to purchase fuel for state or personal vehicles even if on official state business. 3. The cardholder must obtain itemized fuel receipts, regardless of the purchase amount. Receipts must show the name and address of vendor, date and time of purchase, price per gallon, quantity of fuel purchased and total cost. 4. The AVIS rental must be in the cardholder's name. Cardholders should not purchase fuel on the purchasing card for someone else's AVIS rental. 5. The cardholder must obtain an itemized AVIS receipt which contains sufficient details for a post audit. The receipt must include the type of vehicle, rental rate, rental dates and times, mileage, and amount of fuel at beginning and end of trip. 6. Every fuel purchase on the purchasing card must have a corresponding AVIS receipt. 7. The cardholder must complete a travel reimbursement form, regardless if reimbursement is due or not due. S. Copies of both the fuel and AVIS receipts must be attached to the cardholder's travel reimbursement form. 9. If original receipts for fuel purchases are not available, the fuel charges may be deducted from the employee's travel reimbursement or the employee will have to reimburse the State for the amount. 10. All fuel purchases claimed on a travel reimbursement form will be compared to the purchasing card module to ensure that reimbursements are not claimed by the cardholder in addition to payment of a purchasing card transaction. 11. All travel reimbursement forms that include reimbursement for fuel must be turned into the Bureau of Financial Management Services within 5 days of completion of travel. 12. Abuse of these procedures will lead to disciplinary action up to and including termination. 2.14 Receipts • It is the cardholder's responsibility to obtain itemized receipts and any other pertinent backup documentation. Other documentation may include shipping documents and bills of lading. This information will be used for the agency to validate and reconcile charges. • Cardholders must forward their signed and dated receipts within 3 calendar days (from the date of purchase) to their approver for processing. Cardholders will be given up to 10 days from the day that the charge is received in the purchasing card module to obtain missing receipts. After 10 days, the cardholder and approver will be notified that the card limit is being reduced to $1 until receipts are obtained and the charge is processed. Repeated occurrences will result in suspension of the purchasing card. • The amount on the receipt and the amount of the charge in the purchasing card module must match. Any discrepancies in amounts should be resolved with the merchant and an explanation regarding the resolution should be made on the receipt or other backup documentation. It is not sufficient to change the amount on the receipt only. • The Missing Form may be used when a cardholder has exhausted all attempts to obtain a receipt from the merchant. The Missing Receipt Form must be signed by both the cardholder and the supervisor. DMS Purchasing Card Program Guidelines 10 Updated. W0/08 Although credits can be processed without a receipt, an explanation of the credit is required. DMS Purchasing Card Program Guidelines 11 Updated. 320/08 3.0 Agency Purchasing Card Program Administrator In order to implement and manage the Purchasing Card Program, DMS has designated an agency Purchasing Card Administrator and a backup Purchasing Card Administrator. The Purchasing Card Administrator serves as a liaison between cardholders, DFS and Bank of America regarding purchasing card issues. 3.1 Responsibilities The Purchasing Card Administrator coordinates, monitors, and oversees the Purchasing Card Program, ensuring that key controls are in place and are operating as designed. The following are the primary responsibilities of the Purchasing Card Administrator: • Administers the Purchasing Card Program and works with DFS to establish and maintain the agency and cardholder profiles, accounting hierarchy, and approval groups within the purchasing card module. • Issues and cancels purchasing cards. • Conducts training to ensure cardholder's understanding of the Purchasing Card Program. • Assists cardholders, approvers and reconcilers with daily purchasing card issues. • Assists in determining restrictions and limits for each cardholder. • Reviews reports to ensure that transactions are approved and reconciled in a timely manner. • Reviews reports for inappropriate activity. • Conducts regular_ audits of the purchasing card reconciliations to ensure that policies and procedures are being followed. • Monitors the progress of the agency's goals for purchasing card usage. • Develops the Agency Plan and Purchasing Card Guidelines. PURCHASING CARD CONTACTS Angela M. Pereira Purchasing Card Administrator Department of Management Services 4050 Esplanade Way, Suite 260.3Y Tallahassee, FL 32399-0950 Phone: 850-414-7746 Fax: 850-922-6549 E-mail: Angela.Pereira@dms.mvflorida.com Anthony Garcia Director of Departmental Purchasing Department of Management Services 4050 Esplanade Way, Suite 260F Tallahassee, FL 32399-0950 Phone: 850-413-7190 Fax: 850-922-6549 E-mail: Anthony. GarciaCcadms.mvflorida.corn DMS Purchasing Care! Program Guidelines 12 Updated. W0108 4.0 SUPERVISORS, APPROVERS AND OTHER ROLES Supervisors and approvers serve as liaisons between cardholders and the Purchasing Card Administrator in resolving purchasing card issues. 'Supervisors and approvers should be knowledgeable of the Purchasing Card Guidelines in order to assist cardholders and communicate effectively with all parties. 4.1 Responsibility of Supervisors • Determine employee's need for a purchasing card. • Determine card limits and class of card to be issued (Class A, Class B, or Class C). • Ensure that the Purchasing Card Administrator is notified of employee transfers or terminations. • When notified by the Purchasing Card Administrator of a cardholder's misuse, assists in taking the necessary disciplinary action. • Review the Purchasing Card Guidelines to ensure appropriate purchasing practices are followed. Ensure that the cardholder or approver processes purchasing card transactions in a timely manner. • Notify the Purchasing Card Administrator of any changes to a cardholder's default accounting information. 4.2 Approvers Approvers are assigned by each program area to review and process purchasing card transactions in the purchasing card module. The charges are then electronically transmitted to the Bureau of Financial Management Services for validation and processing. DMS must process a transaction within 10 days after receipt of the transaction into the purchasing card module. The 10-day approval period includes the entire approval process (beginning with the program areas through to the Bureau of Financial Management Services). Each program area is responsible for processing purchasing card transactions within 5 to 7 days after receipt of the transaction into the purchasing card module. A program area not meeting this requirement will jeopardize its participation in the Purchasing Card Program. Bank of America has the right to cancel participation of any participating entity for late payment after the first occurrence. DMS will not tolerate any program area causing payment delays. Default accounting codes (i.e., organizational codes, expansion option, version and object codes) are automatically assigned to a given cardholder's transactions through the purchasing card module. If accounting codes are different from the default settings, changes may be made by an authorized approver or the Bureau of Financial Management Services before final approval for payment. Each program area is responsible for notifying the Purchasing Card Administrator of any changes in its accounting information. When gas is purchased on the purchasing card, approvers must enter the AVIS receipt number and the dates of travel in the description field of the gas charge. The approver in the Bureau of Financial Management Services will perform a complete audit for every fuel charge to verify dates and charge amounts. 4.3 Reconciler The reconciler is an individual responsible for the reconciliation of cardholder receipts to the purchasing card reconciliation reports. All receipts should be forwarded to the reconciler by the end of the month. The reconciliation process is required monthly and must be done within 10 days after each month. The following steps should be performed: 1. Review receipts for appropriateness - any suspicious or abnormal card usage should be reported to the cardholder's supervisor and the Purchasing Card Administrator. 2. Match and attach receipts to the charges listed on the reconciliation report. 3. If receipts do not match charge amount, the cardholder should be contacted for an explanation. 4. If a credit does not have a receipt, an explanation for the credit must be attached. 5. If the cardholder did not obtain the tax exemption, the cardholder should be notified to contact the merchant to request a credit. DMS Purchasing Card Program Guidelines 13 Updated. X0108 6. Ensure that receipts are signed and dated by the cardholder and the credit card number is marked out. 7. After completing the reconciliation, sign and date the report. All documents and records must be maintained in accordance with Florida record retention and disposal requirements for financial records. The current retention period is 5 years after audit. 4.4 Payer The payer function is located in the Bureau of Financial Management Services, The payer is responsible for reviewing approved transactions in the purchasing card module and validating them for payment. This validation may include, checking for available cash and budget and verifying data such as organizational codes and object codes. DMS Purchasing Card Program Guidelines 14 Updated. 3120108 5.0 DEFINITIONS Agency - All local and state governmental entities. Agency Plan - A plan prepared by the DMS which addresses the key controls and structure of its Purchasing Card Program. Approver - A person who has been delegated the responsibility of reviewing and processing transactions in the purchasing card module. Bank of America — The bank awarded the contract by the State of Florida to provide VISA cards to state employees. Billing Cycle - The monthly billing period that begins a day of each month and ends the 4th day of each month with a 10-day grace period before payment is due. Cardholder - A person designated by an agency to be given a purchasing card to make purchases within preset limits, on behalf of the agency. Cardholder Agreement - An agreement signed by the cardholder that stipulates the policies and procedures of DMS and the responsibilities of the cardholder. Cardholder Profile - Parameters set for a designated cardholder that identifies the cardholder, sets default accounting codes and provides restrictions and spending limitations of purchasing cards in purchasing card module. Cycle Limit - A maximum dollar value of charges that may be applied to a cardholder's purchasing card for the billing cycle. The cycle begins on the 5th of the month until the 0 of the next month. Daily Limit - A maximum dollar value of charges that may be applied to a cardholder`s purchasing card per day. Merchant - A vendor that accepts the Florida VISA credit card. Merchant Category Code (MCC) - Merchant Category Code assigned to a merchant by VISA which identifies the primary goods or services that are provided by the merchant. Payer - The payer ensures that adequate or appropriate accounting codes are assigned and check the available budget or cash. This is the last level of approval when routing a transaction through purchasing card module for payment. Purchasing Card Program Administrator - The individual at the agency level that is responsible for that agency's Purchasing Card Program. Reconciler - The individual that reconciles cardholder's receipts to the monthly reports. Supervisor - The individual that supervises a cardholder and may have been delegated the responsibility of reviewing and approving transactions in the purchasing card module. Transaction - A charge, credit, correction or other activity associated to any cardholder or agency account. Transaction Limit - A maximum dollar value that may be applied to a cardholder's purchasing card per transaction. It cannot exceed $1,000 without written approval. DMS Purchasing Card Program Guidelines 15 Updated: 3i20/08 APPENDIX A Merchant Category Codes AMS Purchasing Cana Program Guidelines 16 Updated: 3/20/08 FLORIDA PURCHASING CARD PROGRAM CARDHOLDER AGREEMENT I AGREE TO THE FOLLOWING REGARDING THE USE OF THE FLORIDA PURCHASING CARD ASSIGNED TO ME FOR OFFICIAL STATE BUSINESS ONLY. I) . I understand that I am being entrusted with a powerful and valuable tool and will be making financial commitments on behalf of the State of Florida and will strive to obtain the best value for the State. 2) I understand that under no circumstances will I use the Purchasing Card to make personal purchases, either for others or for myself. Willful intent to use the Purchasing Card for personal gain or unauthorized use may result in disciplinary actions up to and including termination of employment and prosecution to the extent permitted by law. 3) I will follow Florida Law, purchasing policies of my employing agency, and the established guidelines for using the Purchasing Card. Failure to do so may result in either revocation of my card privileges or other disciplinary action. 4) 1 have been provided a copy of the Purchasing Card Guidelines and attended training on and understand the Purchasing Card Program. I have been given an opportunity to ask any questions to clarify my understanding of the Purchasing Card Program. 5) 1 agree to review and reconcile transactions timely and, will maintain all applicable information and receipts. 6) I agree that, should I violate the terms of the Agreement, I will be subject to disciplinary action up to an including termination of employment and that I will reimburse the State of Florida for all incurred charges and any costs related to the collection of such charges. Additionally, any such charges that I owe the State may be deducted from any money which would otherwise be due and owing me, including salary or wages, in accordance with Rule 691-21.004, F.A.C. Cardholder Name (Print) Supervisor Name (Print) Cardholder Signature Supervisor Signature Date Date This form is signed by the Cardholder upon receiving their Purchasing Card An agency may use this form or design their own, however it will be subject to approval by the Comptroller and DMS: DEPARTMENT OF MANAGEMENT SERVICES PURCHASING CARD PROGRAM MISSING RECEIPT FORM CARDHOLDER NAME: ORDER DATE: VENDOR NAME: PURCHASE AMOUNT: DESCRIPTION OF PURCHASE: QUANTITY ORDERED: PRICE PER UNIT: SHIPPING AND HANDLING CHARGES, IF ANY: INSTALLATION CHARGES, IF ANY: DATE GOODS RECEIVED: RECEIPT WAS (check one) LOST NOT OBTAINABLE I CERTIFY THAT THE ABOVE PURCHASE WAS MADE FOR OFFICIAL STATE BUSINESS. CARDHOLDER SIGNATURE DATE SUPERVISOR SIGNATURE DATE EXHIBIT 3 Purchasing Card Administrator's Response to Request for Information Internal Audit uestions/Re nests to Purchasinia Card Administrator Tina Boan 1. How many Purchasing Cards are in existence? 26, as of this date. 2. What employees/positions currently have assigned Purchasing Cards? See attached list 3. Does any Cardholder have more than one card assigned to them? No 4. What business purpose would exist to issue one employee multiple credit cards? N/A 5. Are there any generic credit cards issued without an employee's name o,a it? None. For example, one that could be issued to any employee for a one-time purpose and returned to the Purchasing Card Administrator for use by another employee in the future? N/A If yes, how does the Purchasing Card Administrator account for its distribution and return? N/A What Iength of time elapses before the card is retuned? N/A. 6. How does the Purchasing Card Administrator handle a card that is assigned to an employee who leaves the County's employment? The immediate supervisor notifies OMB, then we close/de- activate the card account online. What procedures if any are in place to identify this scenario in a timely manner? NIA 7. Are you aware of any instance of a Cardholder using the Purchasing Card after separation from the BOCC? No If so, please list date -and Cardholder. N/A S. Has there been an annual inventory of the Purchasing Cards? Yes. If yes, please provide a copy of the inventory and the date each of the inventories was taken for 2010, 2011, 2012, and 2013. See attached. 9. What training, if any, is provided to Cardholders? Yes, we verbally go over what's allowed and unallowable purchases (Quick Reference Guide). Are there any training materials or documentation/acknowledgement of this training? Yes, they are given a copy of the Purchasing Card Policy and Procedures and sign the acknowledgement form. If so, please provide for all Cardholders from 2010 to the present. See attached. 10. What training, if any, is provided to a generic Cardholder for a one-time use, such as travel by an employee who doesn't require a permanently assigned card? N/A 11. Is there a Backup Purchasing Card Administrator? Yes. If sc, please state ; Tho i s./has been assigned this responsibility and the dates assigned from 2010 to the present. Melissa Desloover 10/09-2/10, Alice Steryou 6/10-4/11, Tania Stoughton 9/11-1/12, Ernie Coughlin 2/12-present, Christina Brickell 7/ 13 -present. 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3117Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025 88820Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 12. Has the Purchasing Card Administrator become aware of any inappropriate or late approval of transactions? No. If so was the County Administrator notified? NIA Please list date, cardholder and violation. N/A. 13. Are you aware of any Cardholder's privileges being cancelled or suspended? No. If so, please list date, cardholder and reason for cancellation or suspension. N. A 14. Are you aware of any continued incidents of missing documentation? Yes, the Administrator work with the individual to get things worked out. If yes, have any of these incidents resulted in cancellation of the Cardholder's Purchasing Card? No. 15. Are you aware of any denial of future use, or other disciplinary action resulting from noncompliance with the requirement that immediately following a purchase, the Cardholder must submit the charge slip along with a completed "Daily Purchase Card Purchase Report" to his/her department's director, via their immediate supervisor. No. If so, please list the date and Cardholder. N/A 16. Are you aware of any abuses of the Purchasing Card by any Cardholder? While it's technically a violation, the BOCC does not consider it a violation of their own policy. If so, please list the date, nature of abuse and Cardholder. N/A 17. Are you aware of any disciplinary action taken against any Cardholder due to misuse of their Purchasing Card privileges? No. If so, please list the date, nature of misuse, disciplinary action taken and Cardholder. N/A 18. Have you ever presented facts of any unauthorized purchase, knowingly made by a Cardholder to the County Administrator? No. If so, please list the date, description of unauthorized purchase, disciplinary action taken and Cardholder. N/A 19. Are you aware of any instances of failure by the Cardholder to give the proper notification of the loss or theft of their Purchasing Card? No. If so, please list the date and Cardholder. N/A 20. If this instance occurred was there a loss of privileges and/or disciplinary action for the Cardholder? No. If so, please list date, Cardholder and action. NIA. 21. What if any action has the County Staff or the Purchasing Card Administrator taken to resolve any outstanding/unpaid balances? See attached. 22. Who has the authority to give online access to the Purchasing Card account? The pcard program administrator and back-up administrator. 23. Who currently has access to the online account? Tina Boan, Emie Coughlin, Christina Brickell, Pamela Sellers, Trisha Schroff. AIthough, Debbie Frederick and Roman Gastesi were given online access, they actually never utilized the system. 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3117Overseas Highway, Marathon, FL 33050 Phone. 305-289-6027Fax: 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 24. When if ever, does online access get terminated? When the Pcard Administrator determines so. 25. Who in the Clerk's Finance Department has or has had on-line access to the Purchasing Card account? Sandra Carlile and Kevin Madok from 11 /06-12/12. 26. What action, if any, was taken by the County Staff when turn over occurred at Clerk's Finance Department between November 2012 to the present as it relates to online access? A verbal communication was made between myself and Tom Ravenel about giving him or anyone online access, but he never got back as to who should have it. 27_ To what address is Bank of America mailing the Clerk's Finance Department's independent copy of the monthly statement? A verbal agreement was 'made with the prior Clerk that the online access was sufficient and paper statement was not necessary. 28. To whose attention is it being delivered? N/A. 29. Has this address for Finance ever been changed? N/A. If yes, when? Why? Who requested the change? N/A 30. Please provide the "Request for Purchasing Card" form for all individuals issued Purchasing Cards from 2010 to the present. See attached. 31. Please provide all "New Card/Change Forms" submitted to the Purchasing Card Administrator from 2010 to the present. N/A. 32. Please provide all "Cardholder Agreement" forms for all former and/or current Cardholders from 2010 to the present. See attached. -..,-,..a z��,r�w i�,qrt•..as.r.�-emm-o...�es*r-ms�+.r�� +�a.w.�.-Ta:�i--,�.n:a�-�:-,-1..�.�r,.r-�.�- r.-.ar.�oa-��--�:u+s.�� 500 Whitehead Street Suite 101, PO Sox 1980, Key West, FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 Cardholder Title i George Neugent BOCC District 2 2 Deborah Frederick Deputy County Administrator y� 3 Constance Cyr Executive Administrator 4 Tina Boan Sr. Budget:Director s Charles D. Pierce Dir. of Public Works 6 Teresa Aguiar Div. Director Employee Services 7 'Peter Horton Sr. Director Airports s Jethon Williams Sr. Coordinator TV Multimedia 9 Robert Shiliinger Jr. County Attorney io Roy Sanchez Director Fleet Management ii Robert Stone Director Middle Keys Operations 12 Jose Tezanos Sr. Emergency Management Planner 13 Sylvia Murphy BOCC District 5 14 Heather Carruthers BOCC District 3 is Lisa Tennyson Dir. Intergov/Legislative Affairs '16 Penny Kipp Sr. Budget Administrator 17 Emilia Coughlin Purchasing Manager 1s David Rice BOCC District 4 19 Roman Gastesi County Administrator 20 Christine Hurley Divition Director Growth Management 21 Ada Mayte Santamaria Asst. Planning Director 22 Donald DeGraw Asst. Dir. of Airports 23 Laura Deloach-Hartle Sr. Grants Admin/Special Projects 24 Christina Brickell Sr. Budget Analyst zs Lisa Abreu Sr. Budget Analyst 26 Rhonda Haag Dir. Sustainability & Special Proj. Monroe County Board of County Commissioners Purchasing Card Inventory List Bank of America Account#9215 Oct 1, 2012 to present Purchasing Card Administrator: Tina Boan Back-up: Ernie Coughlin Accountant: Christina Brickell Cardholder Title Card Number Last 4 Digits Credit limit/ Single Transaction Limit Card Status Date Reason George Neugent BOCC District 2 9827 2,500.00-999.99 Active 7/3/2013 issued card Deborah Frederick Deputy County Administrator 9868 25,000.00-24,999.99 Active Constance Cyr Executive Administrator 9876 2,500.00-999.99 Active Tina Boan Sr. Budget Director 6294 10,000.00-9,999.99 Active Charles D. Pierce Dir. of Public Works 9926 10,000.00-9,999.99 an hold for emerg/hurr Teresa Aguiar . Div. Director Employee Services 9942 2,500.OD-999.99 Active Peter Horton Sr. Director Airports 9959 5,000.D0-999.99 on hold for emerg/hurr Jethon Williams Sr. Coordinator TV Multimedia 0015 1,000.00-499.99 on hold for emerg/hurr RobertShillinger.1r. County Attorney 0031 5,000.00-999.99 Active Roy Sanchez Director Fleet Management 0056 1,000.00-999.99 on hold for emerg/hurr Robert Stone Director Middle Keys Operations 0064 1,000.00-999.99 on hold for emerg/hurr Joseph Medallion Director Upper Keys Operations 0080 1,000.00-999.99 Account closed 10/17/2013 Retired Jerald O'Cathey Sr. Emergency Management Planner 0130 1,000,00493.99 Account closed 10/17/2013 Retired Jose Tezanos Sr. Emergency Management Planner 0148 1,000.00-499.99 on hold for emerg/hurr Sylvia Murphy BOCC District 5 8030 2,500.007999.99 AEd"ve Heather Carruthers BOCC District 3 2660 2,500.00-999.99 Active Lisa Tennyson Dir. Intergov/Legislative Affairs 1299 5,000.00-999.99 Active .Penny Kipp Sr. Budget Administrator 2485 2,500.00-999.99 Active Emilia Coughlin Purchasing Manager 3365 2,500.00-999.99 Active ❑avid Rice BOCC District 4 8830 1,000.O0-499.99 Active Roman Gastesi County Administrator 2698 25,OOD.00-24,999.99_ De -activated 10/1/2012 Lost card 5742 25,000.00-24,999.99 Active Replacement card Christine Hurley Division Director Growth Management 3472 10,000.00-4,999.99 Active Ada Mayte 5antamarla Asst. Planning Director 9710 2,500.00-999.99 Active 5/24/2013 new cardholder Donald DeGraw Asst. Dir. of Airports 7954 5,000.0D-999.99 on hold for emerg Laura Defoach-Hartle Sr. Grants Admin/Special Projects 7622 2,500.00-999.99 Active 10/4/2013 new cardholder Christina Brickell Sr. Budget Analyst 6678 2,500.00-999.99 Active 9/16/2013 new cardholder Lisa Abreu Sr. Budget Analyst D464 2,500.00-999.99 Active 11/22/2013 new cardholder Rhonda Haag Dir.Sustainability & Special Proj. 9913 2,500.00-999.99 Active 11/22/2013 new cardholder Date of inventory.12/27/13 Active cardholders -19 Cards on hold- 7 Card account closed-2 De -activated card-1 Replaced cards- i Newly issued cards- 6 Total cards=26 �T ,kA .ry Monroe County Board of County Commissioners Purchasing Card inventory List Bank of America Account#9215 October 1, 2011 through September 30, 2012 Purchasing Card Admin. Tina Boan Back-up: Tan !a Stoughton 10/11-1/12, Emie Coughlin 2/12-9/12 Accountant: Penny Kipp Card Number Credit Limit/ Cardholder Title Last 4 Digits Single transaction Limit Card Status Date Reason George Neugent Deborah Frederick Constance Cyr Tina BDan Charles D. Pierce Teresa Aguiar Peter Horton Jethon Williams Suzanne Hutton Robert ShiilingerJr. John King Roy Sanchez Robert Stone Irene Toner Jerald O'Cathey Jose Teza nos Kim Wigington Sylvia Murphy Heather Carruthers David Rice Llsa Tennyson Penny Kipp Emilia Coughlin Roman Gastesi Christine Hurley Date of inventory:12/28/12 Active cardholders- 13 Cards on hold - 8 Card account closed -4 Total cards = 21 BOCC District 2 9827 2,500.00-999.99 on hold Deputy County Administrator 9868 25,000.00-24,999.99 Active Executive Administrator 9876 2,500.00-999.99 Active Sr. Budget Director 6294 10,000.00-9,999.99 Active Director Public Works 9926 10,000.00-9,999.99 on hold Div. Director Employee Services 9942 2,500.00-999.99 Active Sr. Director Airports 9959 5,000.00-999.99 on hold Sr; Coordinator TV Multimedia 0015 1,000.00-499.99 on hold County Attorney 0023 10,000.00-4,999.99 Account closed County Attorney 0031 5,000.00-999.99 Active Sr. Director Lower Keys Operations OD49 1,000.00.999.99 Account closed Director Fleet Management 0056 1,ODO.DO-999.99 on hold Director Middle Keys Operations 0064 1,000.00-999.99 on hold Director Emergency Management 0114 1,000,00-999.99. Account closed Sr. Emergency Management Planner 0130 1,000.00-499.99 on hold Sr. Emergency Management Planner 0148 1,000.00-499.99 on hold BOCC District 1 0381 1,000.00-439.99 Account closed BOCC District 5 8030 2,500.00-999.99 Active BOCC District 3 2660 2,500.00-999.99 Active BOCC District 4 8830 1,000.00-499.99 Active Sr.Grants Administrator 1299 5,000.OD-999.99 Active Sr. Budget Analyst 2485 2,500.00-999.93 Active Sr. Budget Analyst 33ES 2,500.OD-999.99 Active County Administrator 2688 25,000.00-24,999.99 Active Division Dir. Growth Management 3472 10,000.00-4,999.99 Active far emerg/hurricane for emerg/hurricane for emerg/hurricane for emerg/hurricane 11/13/2012 Retired 9/30/2012 Retired foremerg/hurricane for emerg/hurricane 10/18/2011 for emerg/hurricane for emerg/hurricane 11/30/2012 Retired Monroe County Board of County Commissioners Purchasing Card Inventory List Bank of America Accountp9215 Oct 1, 2010 through September 30, 2011 Purchasing Card Administrator: Tina Boan Back-up: Alice Sterfou 10/10-4/11, Tania Stoughton 9/11 Accountant: Penny Kipp, Ern le Coughlin Cardholder Title Card Number Last 4 Digits Credit Limit/ Single Transaction Limit Card status Date Reason George Neugent BOCC District 2 9827 2,5D0.00-999.99 on hold for emerg/hurricane Deborah Frederick Deputy County Administrator 9868 25,000.00-24,999.99 Active Constance Cyr Executive Administrator 9876 2,500.00-999.99 Active Tina BDan Sr. Budget Director 6294 10,000.00-9,999.99 Active Charles D. Pierce Division Director Public Works 9926 10,000.D0-9,999.99 on hold for emerg/hurricane Teresa Aguiar Div. Director Employee Services 9342 2,500.00-999,99 Active Peter Horton Sr. Director Airports 9959 5,000.00-999.99 on hold for emerg/hurricane Jethon Williams Sr. Coordinator TV Multimedia 0015 1,000.00-499.99 on hold foremerg/hurricane Suzanne Hutton County Attorney 0023 10,000.00-4,999.99 Active Robert Shilfinger Jr. Chief Asst:County Attorney 0031 5,000.00-999.99 Active issued card John King Sr. Director Lower Keys Operations 0049 1,000.00-999.99 on hold for emerg/hurricane Roy Sanchez Director Fleet Management .0056 1,000.00-999.99 on hold for emerg/hurricane Robert Stone Director Middle Keys Operations 0064 1,D00.00-999.99 on hold for emerg/hurricane Joseph Medallion Director Upper Keys Operations 0080 1,000.00-999.99 Account closed 9/30/2011 Retired Irene Toner Director Emergency Management 0114 1,000.00-999.99 on hold for emerg/hurricane Jerald O'Cathey Sr. Emergency Management Planner 0130 1,000.00-499.99 on hold for emerg/hurricane Jose Tezanos Sr. Emergency Management Planner 0148 1,000A0-499.99 on hold for emerg/hurricane Kim Wigington BOCC District 1 0381 1,000.00-499.99 Active Sylvia Murphy BOCC District 5 8030 2,500.00-999.99 Active Heather Carruthers BOCC District 3 3854 2,500.00-999.99 De -activated 4/13/2011 Lost card 2660 2,500.00-999.99 Active Replacement card David Rice BOCC District 4 8830 1,000.00-499.99 Active 8/16/2011 new cardholder Lisa Tennyson Sr.Grants Administrator 1299 5,DD0.00-999.99 Active Penny Kipp Sr. Budget Analyst 2485 2,500.00-999.99 Active Emilia Coughlin Sr. Budget Analyst 3365 2,500.00-999.99 Active Roman Gastesi County Administrator 3347 25,000.00-24,999.99 De -activated 4/13/2011 Lost card 8247 25,000.00-24,999.99 De-acthrated 5/1/2011 Lost card 2689 25,000.00-24,999.99 Active Replacement card Christine Burley Division Director Growth Management 3472 10,000.00-4,999.99 Active 1/11/2D11 new cardholder Date of inventory.12/30/11 Active cardholders-15 Cards on hold -10 Card account closed -1 De -activated cards - 3 Replaced cards- 3 Newly issued cards - 3 Total cards = 25 Monroe County Board of County Commissioners Purchasing Card inventory List Bank of America Account##9215 Oct 1, 2009 through September 30, 2010 Purchasing Card Administrator: Tina Boan Back-up Pcard Admin: Melissa Desloover 10/09-2/10, Alice Steryou 6/20-9/10 Accountant: Penry Kipp, EmleCoughlin Cardholder Title Card Number Last 4 Digits Credit Limit/ Single Transaction Limit Card Status Date Reason George Neugent BOCC District 2 9927 2,500.00-999.99 on hold for emerg/hurricane Deborah Frederick Deputy County Administrator 9868 25,000,00-24,999.99 Active Constance Cyr Executive Administrator 9876 2,500.DO-999.99 Active Mario DiGennaro 80CC District 4 9385 2,500.00-999.99 Account closed W30/2009 Not re-elected Tina Boan Sr. Budget Director 6294 10,000.OD-9,999.99 Active Charles D. Pierce Division Director Public Works 9926 10,000.00-9,999.99 on hold for emerg/hurricane Teresa Aguiar Div. Director Employee Services 9942 2,500.00-939.99 Active . Peter Horton Sr. Director Airports 9959 5,000.00-999.99 on hold for emerg/hurricane Jethan Williams Sr. Coordinator TV Multimedia 0015 1,000.00-499.99 on hold for emerg/hurricane Suzanne Hutton County Attorney 0023 10,000.00-4,999.99 Active Robert Shillinger Chief Asst. County Attorney 0031 5,000.00-999.99 on hold for emerg/hurricane John King Sr. Director Lower Keys Opera#ions 0049 1,000.00-999.99 on hold for emerg/hurricane Roy Sanchez Director Fleet Management 0056 1,000.OD-999.99 on hold for emerg/hurricane Robert Stone Director Middle Keys Operations OD64 1,000.OD-999.99 on hold for emerg/hurricane Joseph Medallion Director Upper Keys Operations D080 1,000.00-999.99 on hold for emerg/hurricane Arthur Romero Fire Marshal 0106 1,000.00-499.99 Account closed 8/6/2010 Retired Irene Toner Director Emergency Management 0114 1,000.00-999.99 on hold for emerg/hurricane Jerald O'Cathey Sr. Emergency Management Planner 0130 1,00D.00-499.99 on hold for emerg/hurricane Jose Tezanos Sr. Emergency Management Planner 6148 1,000.00-499.99 on hold for emerg/hurricane Roman Gastes9 County Administrator 3347 25,000.00-24,999.99 Active Kim Wigington BOCC District 1 0381 1,000.00-499.99 Active Sylvia Murphy BOCC District 5 8030 2,500.00-999.99 Active Heather Carruthers BOCC District 3 3854 2,500.DO-999.99 Active Lisa Tennyson Sr.Grants Administrator 1299 5,000.OD-999.99 Active 1/25/2010 new cardholder Penny Kipp Sr. Budget Analyst 2485 2,500-00-999.99 Active 1/27/2010 new cardholder Emilia Coughlin Sr. Budget Analyst 3365 2,500.00-999.99 Active 1/27/2010 new cardholder Date of inventory: 12/31/10 Active cardholders-12 Cards on hold- 12 Card account closed- 2 Newly issued cards- 3 Total cards = 24 k 2 � £ 0 4. /2 -0 43. o ■ tkb § LL. / M a � 3 m 7 5 2 � E £ � = w c V;u 2 0 § J / k 0 2 M 0 �/ k ( u o § § � J c 0 k E § IA 0 � k a &A�l� 5 k § $ � . . 1 0 k a W 2. M o A 2 0 cr = k k 0 � 2 k 2 a \ 2 ■ _ _ \ § ho M I— >- / § / ^ E E 2 % m M . k � 2 S / W k Ln L 0 2.0. � o e 0 . J U. CL 4.0 ba m® L-§ u 2 E 7 0� � >. 0 E CD2 § � g S S f ■ c _ 2 � o k M > u E > -0£ � / k / M k k ) k f 4 2 2 c.� 0 4 5 2 0- o - 8■§ 0 2- 0 t a§ s Fu g_ 3 2 . 2■ o■_ k§ 2� k 9L u 0 J u ■ m 2 . 2 2 ¢ m U 3 LJ QUICK REFERENCE 1. What is a Purchasing Card? • A credit card that is used as an alternative payment method for small dollar and travel and training expenditures for non -stocked products and services, for travel and training, or as otherwise approved for the individual Cardholder. 2. What are the advantages. of using the Purchase Card? • Improved user satisfaction due to prompt order confirmation and accelerated product receipt. • Improved vendor relations by eliminating the potential for late payments, the vendor is paid within 48 hours. 3. Who may have a Purchasing Card, and how do you obtain one? • Any Commissioner and/or employee responsible for making purchases that is recommended by their Department Director and is approved by the Purchasing Card Program Administrator. 4. What is the responsibility of the Cardholder? * Upon acceptance of the Purchasing Card, employee must sign a "Cardholder Agreement". Signing this agreement, acknowledges employee receipt of the card and acceptance of responsibility for abiding by the terms and conditions of the agreement. • Ensure that usage of the card conforms to procedures and that the card is used only for official business purposes. Cardholder will obtain and verify charge receipts after each purchase and attach to the Daily Purchase Card Purchase Report. • Cardholder must obtain their Department Director's approval on the Daily Purchase Card Purchase Report. • Initiate and handle disputed charges. S. What is the Department Director's responsibility? • Identify and recommend employees who should be issued a Purchasing Card. • Identify and recommend limitations. • Ensure that the Purchasing Cards used in their department conform to BOCC policy and program guidelines as well as the Purchasing Manual. • Review and sign detailed Daily Purchase Card Purchase Report. • Forward Reports with receipts to the Purchasing Card Program Administrator. 6. What is the responsibility of the Purchasing Card Program Administrator? • Manage, authorize, terminate, and maintain a file of individuals authorized to conduct Purchasing Card transactions. • Respond to questions concerning Purchase Card expenditures. • Periodically review Cardholder's activity using Bank of America's on-line services. 7 How are purchases made? • Cardholder calls or visits vendor and places order, 8 Cardholder provides the vendor with the Purchasing Card number and delivery instructions. 8. Does the Purchasing Card have a spending limit? • Individual transactions limited up to a pre -approved alhount for small non -stocked products and services, for travel and training, or as otherwise approved by the Purchasing Card program Administrator under the direction'of the Budget & Finance Division Director and the County Administrator. 9. What happens if the statement is incorrect or an item needs to be returned? • Cardholder notifies credit card issuer if incorrect charge is identified on the statement. • Cardholder works with the vendor to arrange for returns and credit. • Cardholder verifies that credit appears on next statement. 10. What types of purchases are allowable? • The Purchasing Card is to be used for purchases of small dollar expenditures. These items can be purchased and picked up directly at the vendor, or can be ordered by telephone or fax and delivered to the Cardholder. 11. What purchases are disallowed? • The Purchasing Card cannot exceed limitations placed on the individual card for non -stocked products and services, for travel and training or as otherwise approved by the Purchasing Card Program Administrator. • Splitting of requirements — not allowed. • Entertainment • Meals — The County has an ordinance in effect with respect to meals, please see 404-2004. Restaurant commodity codes will be excluded and meals are prohibited. • Personal use • Cash advance • Gasoline • Vehicle Repairs (excluding Fleet Management); • Alcoholic beverages • Tobacco products • Non -work or personal use items and services. • Services such as consultants or construction. . • Telephone Credit Card 12. It should be noted that the Purchasing Card will be used by designated personnel to pay for issued Purchase Orders and other purchases not available to the general users. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SLI;1IMARY Meeting Date: April ]9. 20d6 Division: Bud et& Finance Bull` Item: Yes X No _ Department:_ Office of Management & Budget Department Contact: Tina Boan AGENDA ITEM WORDING: Approval of the Monroe County Purchasing Card Policy & Procedures. ITEM BACKGROUND: As Monroe County is moving forward into the second stage of implementinb a. purchasing card 'program, it is necessary to establish a policy & procedures document to Control the use of cards assigned to and utilized by Board of County Commissioners employees. Staff of the Budget & Finance Division, under the direction of the County Administrator has collaborated with the Clerk ofthe Court and the County Attorneys Office to assemble this item. PREVIOUS REVELANT BOCC ACTION: Approval on 3/I5106 to execute an application with Bank of America for purchasing card services, using the State of Florida contract, in accordance with the provision set forth in FL Rat& 287.056. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: :'Approval TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes _ No N/A REVENUE .PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Att ✓ OMB/Purchasing _ Risk Management DIVISION DIRECTOR APPROVAL: (Salvato u ) DOCUMENTATION: Included X To Follow Not Required_ DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY & PROCEDURES PURPOSE. To establish those procedures under which departments will control the use of Purchase Cards assigned to and utilized by Board of County Commissioners (BOCC) employees Far purchasing non restricted commodities and services on behalf ofthe BOCC. These procedures are intended to accomplish the following; 1. To ensure that the procurement with Purchasing Cards is accomplished in Accordance with the policy and procedures established within this and other sections of this manual. 2. To enhance productivity, significantly reduce paperwork, improve controls, and overall cost associated with purchases. s. To ensure appropriate internal controls are established within each department procuring with Purchasing Cards so that they are used only for authorized purposes. 4. To have timely and meaningful management reports which detail and summarize periodic activity. S. To ensure that the BOCC bears no legal liability from inappropriate use of Purchasing Cards. 6. To provide a convenient method for purchases, consolidate payments, improve customer service, reduce transaction cost, streamline processes, and capture spending information. 7. Ensure prompt payment to vendors. 9. Provide hard data on purchase activity with vendors in order to achieve savings by negotiated discounts based upon the volume of business with the vendor. 9.. Specific advantages within the Purchasing Card Program itself include the various ways that limits and restrictions can be established that allow the tailoring of individual cards to fit the needs of the user. This will extend purchasing responsibility to more individuals than in the current purchasing environment, while maintaining or even increasing accountability. The success of the BOCC Purchasing Card Program relies on the cooperation and professionalism of ail personnel associated with this initiative. The most . important participant is the Cardholder. The individual user is the key element in making this program successful. Finally, it is intended that the procedures established herein are viewed as minimum standards for each department, who may wish to establish additional controls beyond those suggested by.the procedures. SCOPE: 'Fhis procedure will be applicable to those departments who have selected employees to use Purchasing Cards to purchase goods, services, travel and training, or for specific expenditures incurred under conditions approved by this procedures, i.e.: emergencies. The decision ofwhen a Purchasing Card is issued, to whom, and the dollar limitations will be as requested by the Department Director and approved by the Budget & Finance Division Director and for the Purchasing Card'Program Administrator. APPLICABILITY: This procedure applies to all departments of the BOCC. BACKROUND: A number of unique controls have been developed for this program that do not exist in a traditional credit card environment. These controls ensure that each card can be used only for specific purposes and within specific dollar limits. In addition, certification of all purchases is required by each Cardholder, with verification performed by their immediate supervisor before payment is made to the vendor. LIMITS AND RESTRICT IONS:.The following limits can be uniquely established: i. Spending amount per day, billing cycle, and month. The Cardholder can only incur transactions totaling a predetermined dollar amount within any defined period. 2. Number of transactions per day, billing cycle and month. The Cardholder can only incur a predetermined number of transactions within a predefined period. 3. Single Purchase Amount. A limited dollar amount for any single transaction. Cardholders shall not split transactions to stay within their l im its. 4. Merchant Category Codes (MCC). The MCC are assigned by VISA to a merchant which identifies the primary type of goods or service they provide. The MCC are designed to offer every combination possible and restrictions are imposed at the point ofsale if the blocked merchant requests authorization for the transaction. BENEFITS: There are many benefits to using the Purchasing Card including: Board of County Commissioners Benefits: a. Simplifies the purchasing process for the large number of low dollar purchases, freeing up time for large dollar purchases. h. Significantly reduces the overall transaction processing cost per purchase. C. Increased accountability. d. Provides management information electronically which is currently unavailable. 2. Cardholder Benefits: a. Convenience of purchasing without an intensive Requisition/Purchase Order processing system- b. Expedites the delivery of goods or services to the job site. C. Expands the list of merchants from whom purchases can be made. 3. Merchant Benefits: a. Expedites payment to the merchant within 48 hours. b. Reduces merchant maintained "account" paperwork. C. Lowers risk of nonpayment. TRAFPIING: All Cardholders will complete training before they are issued a Purchasing Card_ 1 • Participating in the Purchasing Card Program is a privilege being offered by the BOCC. If the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions. Cardholder privileges may canceled. 2. It is expected that the Purchasing Card Procedures and training program will assist you in making this program a success. CARDHOLDER SPENDING LIMITS 1.1 The Delegation of Authority that has been provided to each Cardholder will set the maximum dollar amount for each single transaction up to a maximum amount of $999.99 at the Director Level for the small non -stocked products and services or for travel and training. Each time a Cardholder makes a purchase with his/her Purchasing Card, this limit will be checked, and the authorization request will be declined should the amount exceed the limitation. 1.2 Purchasing Cards issued to the Mayor and County Commissioners, County Administrator, Deputy County Administrator, Division Directors, Purchasing Card Program Administrator, Purchasing Agents/Buyers may be authorized for a higher maximum amount per purchase. .3 Purchasing Card Program Administrator or Backup Purchasing Card Administrator may establish different limits for each employee with the recommendation of the employee's Division Director and approval by the County Administrator or Deputy County Administrator. USE OF PURCHASING CARD 2.I THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES: ONLY. CASH ADVANCES THROUGH BANK TELLERS OR AUTOMATED TELLER MACHINES ARE PROHIBITED. 2 2 CARDHOLDER'RESPONSIBILITY—The Purchasing Card that the Cardholder receives has his/her name embossed on it and the card shall not be lent to any ether person. 2.3.. Every Cardholder is responsible for the security of their Purchasing Card. All precautions shall be used to maintain confidentiality of the Cardholder's account number and expiration date of the Purchasing Card. 2:3 CONDITIONS FOR USE — The total of a single purchase to be paid for using the card may be comprised of multiple items but cannot exceed the authorized: single invoice limitation. Purchases will be denied if any preset limits are exceeded. Payments for purchases are not to be split in order to stay within the single purchase limit. 2.4 When using the Purchase Card, Cardholders should: 2* 1 Ensure that the goods or services to be purchased are al towable. 2.4.2 Determine if the intended purchase is within Cardholder's Purchasing Card limits. 2.4.3 Advise the supplier/merchant that the purchase will be made using the VISA Purchasing Card in advance. 2.4.4 Inform the merchant that the purchase is tax-exemp . Review the receipt before leaving the store and if taxes were included, request a credit. 2.4.5 1 fusing the Purchase Card for travel, mernbership dues, conference, training or other transactions that require prior approval, make sure all appropriate forms are completed and approved prior to making the purchase. 2.5 When placing telephone or mail orders, Cardholders should notify the merchant in advance: 2.5.1 If you place a telephone or mail order and sales tax was charged, contact the merchant and request that a credit be processed for the amount of the tax charged. 2.5.2 Purchases made in Florida and for use in Florida are exempt from Florida sales and use taxes. The BOCC tax exempt identification number is printed on the Purchasing Card. 2.5.2.1 As with all BOCC purchases, the Cardholder must be diligent when dealing with the merchant regarding taxes. 4 2.5.3 Make sure the merchant understands that charges are not to be billed until the item(s) are actually received by the Cardholder. 2.5.4 if an item(s) is not currently in stock, and is back ordered, remind the merchant that the Purchasing Card cannot be billed until the back ordered item(s) are actually received by the Cardholder. 2.5.5 To ensure prompt delivery of items ordered by telephone or by mail, provide the merchant with the appropriate delivery information — do not Use Post Office Box for "Ship To" address. Request that you name and "Ship To" address with room number (where applicable) are clearly marked on the outside of the package, 2,5.6 Instruct the merchant to send the sales receipt directly to the Cardholder and not to send an invoice to the Clerk's Office, since the merchant will be paid by the merchant's financial institution: 2.5.7 Tell the supplier/merchant that any shipping or delivery. fees must be included in the unit price — FOB: Destination. (A delivery point in MQnroe County.) 2.6 Returning Merchandise Purchased with the Card ,— Cardholder is responsible for managing any returns/exchanges and ensuring that proper credit is received for returned merchandise. 2.6.1 Contact the vendor and obtain instructions for retum. 2.6.2 Review your next card statement to ensure that your account is properly credited for the return. 2.6.3 A pattern of returns and exchanges that indicate improper or inaccurate initial product selection shall be reviewed and fo may result in loss, of privileges r the card holder. 3. DOCUMENTATION, RECONCILIATION AND PAYMENT PROCEDURES 3.1 Documentation — Any time a purchase is made that will be paid using the Purchasing Card, the Cardholder is to obtain a customer copy of the charge slip, which will become the accounting document. Make sure all carbons, if used, and any excess copies are destroyed. 3.2 Missing Documentation — Missing documentation may result in the cancellation of the employee's purchasing card. No exceptions will made. Cardholders must keep all receipts, boarding passes and anv other documentation such as packing slips, registrations, etc., as normally required by the Clerk of the Court for payment. 3.3 Payment and Invoice Procedures - Purchases made by employees will be paid by the Clerk`s Office once the Cardholder's certification and the approving official's verification has been completed and the account number has been assigned for each transaction. 3.3. I Receipts, The Purchasine Card receipt or vendor's sales r,;ceipt for purchases must be supplied. When purchases are conducted by telephone, you must fill out the Telepbpne,Order Fdrfit and request the vendor to forward the. receipt to yi6d! These receipts, and any Telephone Order Forms, are to be stapled to the Daily-PUrchase Card Purchase Report" Failure to keep adequate receipts will lead.to the loss of Purchasing Card privileges. 3.3.2 The Purchasing Card Issuer, Bank of America, will provide one copy of the billing statement to the Program Card. Administrator and one copy to the Clerk's Office, at the end of the billing cycle. The Cardholder may request a copy of the billing statement at any time. This statement will have a listing of all items processed with the billing cycle. In addition to the monthly billing statement, the Purchase Card Administrator or designee will periodically review the Cardholders statement using Bank'ofAmerica's on-line services. 3.3.3 immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Non compliance may mean denial of future use, or other disciplinary action. 3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable, a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within two (2) days after receipt from Cardholder. The department's director will fax al I "Statement of Disputes" to Bank of America. 3.3.5 Travel: The Purchasing Card Issuer will issue the -Statement" on a scheduled basis each month. It will be the responsibility of the Cardholder to provide his/her designated representative with the receipts for that month should travel or extended leave be scheduled at the time the statement is due and he/she will not be able to complete the statement. The designated representative will complete and make a copy of the statement For the absent employee, and shall forward the copy of the statement to the Purchasing Card Administrator with the rest of the Cardholder's statements. The original Cardholder statement will be signed by the employee at the time he/she returns and submitted. 3.3.6 The Purchasing Card Administrator will be responsible for reviewing completed statements from all Cardholders, verifying approval of purchases, resolving any questions on the purchases, and signing the cover letter that accompanies the statements and forwarding completed package with all attachments to the Clerk's Office within three (3) working days after receipt from the department directors. All statements should be furnished to Clerk's Office at the same time. Should the Purchasing Card Program Administrator not receive all of the statements, it will be his/her responsibility to contact the appropriate department director and have the statements furnished at once. I f, however, one or more statements are for some reason not received, the remaining statements shall not be held while that one or more are pending. 3.3.6-1 All attachments to the Statement must be stapled to the statement and be sent to the Clerk's Office not later than the third working day after being received by the Card Administrator. 3.3.7 If a Cardholder had no purchase activity on his/her credit card for a particular billing cycle, no Statement will be generated for the Cardholder (unless adjustments for previously billed trans- actions are processed during that cycle). 4. TRANSACTION APPROVAL 4.1 Approval of the transactions that a Cardholder had made using their Purchasing Cards, will not.be totally defined in this procedure. Department Directors, because of his/her knowledge of the job responsibilities of Cardholder, are required to look at each Cardholder's purchases, and at the merchant who made the sale in order to determine if these items were for Official Use and if they were items allowed to be purchased in accordance with the instructions provided. 4.1.1 If for any reason the Department Director questions the purchase(s), it is his/her responsibility to resolve the issue with the Cardholder. If they cannot be satisfied that the purchase was necessary and for Official Use, then the Cardholder must provide a Credit Voucher proving item(s) had been returned For credit. 4.2 The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal. 4.2.1 Should it be evident that an unauthorized purchase was knowingly made, the County Administrator will determine .what action will be taken based on the facts presented by the Purchasing Card Program Administrator, 5. DISPUTES/UNAUTHORIZED CHARGES 5.1 If a suspicious charge appears on a monthly statement, the Cardholder should first attempt to verify the charge with records of purchase. If the Cardholder does not agree with the charge posted on the statement, the Cardholder must notify the bank in writing, using the -Cardholder Dispute Form". A copy of the '`Cardholder Dispute Form" will he Forwarded with the statement through the end -of -month processing cycle for the statement. The bank will research the disputed charge and make the necessary adjustments. 5.2 Credit to Account — When the bank receives proper notification of a disputed charge, the charge amount will be removed from the total owed by BOCC and shown on the monthly statement as. a "suspense" item. When the dispute is resolved, the charge will either be removed from the monthly statement (if the charge was improper) or charged to the Cardholder's department (if research shows the charge was valid). 5.3 If items purchased with the Purchasing Card are found defective or the repair or services faulty, the Cardholder has the responsibility to return item(s) to the merchant for replacement or to receive a credit on the purchase. (Returns that require shipping will be coordinated through the Purchasing Department.) CASH REFUNDS WILL NOT BE PERMITTED. If the merchant refuses to replace or correct the faulty item, then the purchase of this item will be considered to be in DISPUTE. 5.4 A disputed item must be noted on the Cardholder's Statement. In addition, a "Cardholder's Statement of Disputed Item" form must be completed by the Cardholder with appropriate documentation attached, if necessary. This form will be forwarded with the statement through the: end -of -month processing cycle for the statement. 5.5 Disputed items are items that the customer, (County) does not believe: he/she has received the item purchased, or the item has a defect. The dispute must be resolved between the merchant and the cardholder before any payment can be made. 5.6 It is essential that the time frames and documentation requirements established by the Purchasing Card Issuer be followed to protect the Cardholder's rights in dispute. Dispute policies and procedures issued by the Purchasing Card Issuer will be provided at the time Purchasing Cards are issued to Cardholder. 5.7 Fraudulent or improper items may be covered by the liability Waiver. However, disputed items are not considered fraudulent. 6. REQUEST FOR INITIAL, ADDITIONAL, OR CHANGES TO PURCHASING CARD 6.1 Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card form_ The Form will be processed by the affected Department Director, whz) will forward the request to the Purchasing Card Program Administrator. 6.2 All requests for Purchasing Cards must be approved by the Purchasing Card Program Administrator and/or the Budget & Finance Division Director. 6.3 The Purchasing Card Program Administrator's name must be provided to Clerk's.Accounts Payable/Receivable Division and kept current. 6.4 When Purchasing Card Program Administrator's receives the Purchasing Card from the credit card issuer, they shall print on the back of the card the following statement; "SEE DRIVER'S LICENSE" 7. ANNUAL INVENTORY OF PURCHASING CARDS On an annual basis. the Purchasing Card Program Administrator will provide a list of Purchasing Cards issued to employees for each . department. The Purchasing Card Program Administrator will conduct a physical inventory of Purchasing Cards and prepare a report on the results of the physical inventory. Additionally, spot check inventories of partial or whole departments, may be held at any time and without prior notification. & LO&T-OR STOLEN PURCHASING CARDS 8.1 Shou ld an employee lose or have their Purchasing Card stolen, it is the responsibility of the Cardholder to immediately notify the credit card issuer, their Department Director, the Purchasing Card Program Administrator and the Clerk's Accounts Payable/Receivable Division of the loss. The telephone number of the credit card issuer will be provided when the Purchasing Card is issued to the Cardholder. 8.2 To report a lost/stolen card: The Cardholder must call Bank of America, Customer Service, at 800-538-8788 immediately upon discovering that the card has been lost or stolen. Help is available 24 hours a day. Also call the BOCC Purchasing Card Administrator as early as possible on the first available business day during normal business hours at (305) 292-4470. 8.3 Failure to promptly notify the issuing bank of the theft, loss, or misplacement of the Purchasing Card could make the BOCC and/or the Cardholder responsible for any fraudulent use of the card and result in loss of privileges and/or disciplinary action for the Cardholder. 9. EMPLOYEE TERMINATION/TRANSFER 9.1 A Cardholder who terminates their employment must relinquish their Purchasing Card at the time of the separation from BOCC to their Department Director who will forward the card to the Purchasing Card Programs Administrator. The Purchasing Card Program Administrator will notify the bank and the Cardholder's card will be immediately deactivated. A Cardholder who fraudulently uses the Purchasing Card after separation from BOCC will be subject to legal action_ 9.2 Transfer of an employee with their Department - If a Cardholder is transferred with their department, it will be the responsibility of the Department Director to determine if the Cardholder should retain his/her current Purchasing Card. If it is determined that the Purchasing Card should be kept by the Cardholder, the master File will be changed upon notification to the Purchasing Card Program Administrator, using the New Card/Change Form, thereby eliminating the need for issuing a new Purchase Card. 9.3 Transfer of an employee to another BOCC Department— If Cardholder is transferred to another BOCC department, it will be the responsibility of the new Department Director to determine if the -Cardholder should retain his/her current Purchasing Card. I f it is determined that the Purchasing Card should be kept by the Cardholder, the master file will.be changed upon notification to the Purchasing Card Program Administrator, using the New Card/Change Form, thereby eliminating the need for the issuing of a new Purchasing Card, 9.4 Purchasing Cards canceled for any reason, shall be destroyed by cutting it down the center of the magnetic strip and returning both parts to the Purchasing Card Program Administrator for recording and submissions to the credit card issuer. 10. AUDITS / REVIEWS 10.1 The Card Program Administrator may randomly review Card activity and usage and receipt retention for compliance. 10.2 The Clerk's Office may conduct random audits on card activity and usage and receipt retention, reconciliations, compliance, etc. 1.1. FEEDBACK 10 Your feedback regarding this program is important. The Purchasing Card Program Administrator needs to know if you have any issues and %ve welcome suggestions for improvement. 12. Accounting/Purchasing procedures and Accounting/Travel and Training Procedures 'These procedures must be in compliance with Monroe County's Purchasing Policy and Procedures and must be incorporated with the State of Florida Purchasing Card Guidelines, where applicable. 13. MERCHANT SIGN-UP It is important to the success of the Purchasing Card Program that merchants interested in doing business with the BOCC visa the Purchasing Card receive assistance in doing so. If merchants currently accept VISA credit cards, they are already equipped to accept BOCC Purchasing Cards. A merchant who is not currently accepting VISA credit cards should contact the Bank of America merchant service provider, their own financial institution, or other merchant service provider. QUICK REFERENCE 1. What is a Purchasing Card? • A credit card that is used as an alternative payment method for small dollar and travel and training expenditures for non -stocked products and services, for travel and training, or as otherwise approved for the individual Cardholder. 2. What are the advantages of using the Purchase Card? • Improved user satisfaction due to prompt order confirmation and accelerated product receipt. • Improved vendor relations by eliminating the potential for late payments, the vendor is paid within 48 hours. 3. Who may have a Purchasing Card, and how do you obtain one? • Any Commissioner and/or employee responsible for making purchases that is recommended by their Department Director and is approved by the Purchasing Card Program Administrator. 4. What is the responsibility ofthe Cardholder? • Upon acceptance of the Purchasing Card, employee must sign a "Cardholder Agreement". Signing this agreement, acknowledges employee receipt of the card and acceptance of responsibility for abiding by the terms and conditions of the agreement. • Ensure that usage of the card conforms to procedures and that the card is used only for official business purposes. • Cardholder will obtain and verify charge receipts after each purchase and attach to the Daily Purchase Card Purchase Report. • Cardholder mist obtain their Department Director's approval on the Daily Purchase Card Purchase Report. • Initiate and handle disputed charges. 5. What is the Department Director's responsibility? • Identify and recommend employees who should be issued a Purchasing Card. • Identify and recommend limitations. • Ensure that the Purchasing Cards used in their department conform to BOCC policy and program guidelines as well as the Purchasing Manual. • Review and sign detailed Daily Purchase Card Purchase Report. • Forward Reports with receipts to the Purchasing Card Program Administrator. G. What is the responsibility of the Purchasing Card •Program Administrator`! • Manage, authorize, terminate, and maintain a File of individuals authorized to conduct Purchasing Card transactions. * Respond to questions concerning Purchase Card expenditures. • Periodically review Cardholder's activity using Bank of America's on-line services. 12 7. [-low are purchases made? • Cardholder calls or visits vendor and places order. + Cardholder provides the vendor with the Purchasing Card number and delivery instructions. 8. Does the Purchasing Card have a spending [unit? • Individual transactions limited up to a pre -approved amount.for small non - stocked products and services, for travel and training, or as otherwise i approved by the Purchasing Card program Administrator under the direction of the Budget & Finance Division Director and the County Administrator, 9. What happens if the statement is incorrect or an item needs to be returned? • Cardholder notifies credit card issuer if incorrect charge is identified on the statement. • Cardholder works with the vendor to arrange for returns and credit. • Cardholder verifies that credit appears on next statement. 10. What types of purchases are allowable? ' • The Purchasing Card is to be used for purchases of small dollar expenditures. These items can be purchased and picked up directly at the vendor, or can be ordered by telephone or fax and delivered to the Cardhoider. 11. What purchases are disallowed? • The Purchasing Card cannot exceed Iimitations placed on the individual card for non -stocked products and services, for travel and training or as otherwise approved by the Purchasing Card Program Administrator. • Splitting of requirements —not allowed. • Entertainment • Meals — The County has an ordinance in effect with respect to meals, please see 004-2004. Restaurant commodity codes will be excluded and meals are prohibited. • Personal use { • Cash advance i • Gasoline • Vehicle Repairs (excluding Fleet Management); Alcoholic beverages • 1'obaccO products + Non -work or personal use items and services. • Services such as consultants or construction. + Telephone Credit Card 12. It should be noted that the Purchasing Card will be used by designated personnel to pay for issued Purchase Orders and other purchases not available to the general users. 13 DEFINITIONS Appointed Representative —An individual the Department Director selects to act on their behalf. Approver — A person delegated the responsibility of reviewing Cardholder transactions to ensure the appropriateness of activity and timely processing of charges (Department Director). Billing Cycle — The monthly billing period that begins the 4"' day of each month and ends the 27`h day of each month with a 14-day grace period before payment is due. Cardholder — The BOCC employee to whom a written Delegation of Authority has been given granting the use of the Purchasing Card to make purchases within present limits on behalf of BOCC. Cardholder Profie — Parameters that are set for a designated Cardholder that identify the Cardholder, sets default accounting codes and provides restrictions or spending limitations in the Purchasing Card system. Cash Advance — Prohibited on the Purchasing Card as well as personal purchases. Charge Slip/Documentation — Itemized list of individual purchases on receipt. Contractor/Issuer — Bank of America. Credit — Charged. amount removed from total owed by the BOCC. Cycle Limit — A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority for the billing cycle. Daily Limit - A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority per day. Delegation of Authority — A document issued by the Purchasing Card Program Administrator that established the individual as an authorized Cardholder. The delegation of authority will specify spending and usage limitations unique to that Cardholder. Delivery Address — Complete address including Cardholder's name and room number (where applicable). Designated Representative — Department Director is to review Cardholder's monthly statement's receipts and transactions to ensure the appropriateness of activity and timely processing of charges and/or credits applied to that department. Dispute — For items purchased and found defective or faulty, the Cardholder can return the item to the merchant who will initiate a credit that wil I appear on the next month's statement of account. MCC — Merchant Category Code assigned to merchant by the Credit Card Company, i.e. VISA, which identifies the primary goods or services provided by the merchant. Monthly Limit —A maximum dollar value of charges and/or number of transactions that may be applied to a Cardholder's purchasing authority during a month. Non -stock Materials -- Materials not available through supply inventory. 14 Official Use— Necessary merchandise purchased for BOCC use. Payer- The payer will be Monroe County Board of County Commissioners, through the Finance Department, ensuring that adequate or appropriate accounting codes are assigned. Normally, this will be the last level of review prior to processing for payment but is not part of the "approval" levels. Purchasing Card — A credit card that is used as an alternative payment method. Purchasing Card Programs Administrator — The individual who is responsible for the Board of County Commissioners' (130CC) Purchasing Card Program. Reconciler —The individual who reconciles Cardholder receipts_ Reconciliation — Balancing charge slips with bank statement. Services — Non -personal temporary worm. Single Purchase Limit — Each Cardholder will be limited to a preset maximum amount on any single small non -stocked product or service, for travel and training or as otherwise determined by the Purchasing Card Program Administrator. Small Purchase — An acquisition of supplies, and non -personal services in the amount of $999.99 or less and purchased without a Purchase Order. Statement — Monthly record of charges and credits. Tax Exemption — All purchases shall be exempt from state and local taxes, in accordance with state law. 15 1MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD I o: Purchasing Card Program Administrator From: Dr,.PART'MEN,r NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) r. Sample Signature: Title: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $� Monthly limitation: $ Types of products to be authorized: NAME OF r)1VPYON DIRECTOR (TYPE OR PRINT) CC: Authorized Employee 16 Employee Number: SU fNAT11RE OF r)[ V[SJ0,N II]RIi("rc)R MONROE: COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT f Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by.me in accordance with the BOCC Purchasing Card Procedures. 1 have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. i acknowledge that use 'of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that !must reimburse the BOCC for any such charges. i f agree to.surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is proh ibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card_ Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: OR PRINTNAME' Signature: Date: Department: Phone Number: Cc: Cardholder 17 22 Bank of America Phone 1-800-538-8788 Fax 1-800-253-5846 Outside of U.S. (757) 677-4705 Fax (757) 677-4361 Attn: Commercial Card Services CARDHOLDER STATEMENT OF DISPUTF,D ITEM Company Name: Cardholder Name: Cardholder Account Number: Statement Transaction Merchant Name/Descrip#ion Date Date Amount Posting Date Reference T�iamber Check the description most appropriate to your Dispute. Ifyou have any questions. cx3nlae[ Bank' of America at I-900- 1. AlterationofAmount: The amount ofthe sales draft has been altered from S (Pleasc include copy of sales draft,) ---` 2. Ilnauthori7md Mail or Phone Order- ) certi fy the Marge listed above was not authorized by me or any person authorized by Me to use this account. I have not ordered merchandises by phone or mail, or received goods and services as represented above. _�- Cardholder dispute: I did participate in the above transaction, however, I dispute tltc entire charge, or portion, in the amount of S because �• Credit Not Received: The merchant has issued me a credit slip for the transaction listed above, however, the credit has not posted to my account. 'rhe date on the vuucher is bc(wcen 30 and 90 days old. (Please include a copy afthe credit voucher.) �. Imprin tiag of 1luitiple Slips- . he above transaction represents multiple billing to my account. 1 only authori2ed one charge Fmtn [his merchant for $ f am still in possession of my card, Merchandise Not Received! My account has been charged fior the above transaction, but I have not received this Merchandise. I have contacted the merchant. Merchandise Not Received: My account has been charged for the above transaction, but I have since contacted the merchant and ainceled the order. I will refuse delivery shuuld the merchandise still be vent. _R. Merchandise Returned: My account has been charged for the transaction listed shove, but the merchandise has been rehinoed. Provide a description ol'the circumstances. (Please include postal receipt if applic::chle.) _ 9. Inadequate descriptinnllinrerogni2ed Charge: 1 du not recognize this charge, please supply a copy of the sales dr01 fior my review, J0. [am no longer disputing this charge. OtherlComments 19 PURCHASING CARD TELEPHONE ORDER (For Internal Use Only, Retain With Receipts) Reminder: Board of County Commissioners is exempt rrom Florida Sales Tax. Give vendor the tax exemption number on the: Purchasing Card. It is the Cardholder's responsibility to obtain receipts from telephone purchases, attach them to this form, and forward this Form and the receipts with their monthly statements, oo Past Due Balances #.f Gastesi-fl.rm tax 4/19/11 Gastesi-fl.rm tax 6/4/11 Gastesi-fl.rm tax 6/4/11 Gastesi-fl. rm tax 10/31/11 5hillinger-dc rm tax 8/12/11 Rice-fl.rm tax 8/18/11 Boan-itunes 10/25,29/11 Boan-applestore tax 12/8/11 Boan-applestore tax 12/8/11 Carruthers-loews 9/20/12 34.88 43.68 20.04 15.33 113.93 need personal check 22.77 22.77 need personal check 19.88 19.88 need personal check 1.98 2.18 7.5 11.66 need personal check 8.43 " 8.43 need personal check Total personal 165.01 Payment short 150.00 will re -submit Carruthers-loews 9/19/12, 129.00 will re -submit Gastesi-car rental 7/2/13 182.97 will re -submit Gastesi-toils 7/7/13 25.56 will re -submit Gastesi-AA 9/24/13 75.00 need receipt/affidavit not sufficient -will re -submit Gastesi-US airwys 9/25/13 218.30 need receipt/affidavit not sufficient -will re -submit Gastesi-Marriott 9/26/13 173.00 need receipt/affidavit not sufficient -will re -submit Gastesi-Hilton 10/1/13 224.37 need receipt/affidavit not sufficient -will re -submit Gastesi-prkg/AL 10/1/13 10.00 need receipt/affidavit not sufficient -will re -submit Hurley -hotel 10/15/13 258.00 wrong voucher/will re -submit Hurley -hotel 10/21/13 129.00 wrong voucher/will re -submit Neugent-AA 9/26/13 245.80 cancelled for personal reasons/will re -submit 263.71 will re -submit Total 2084.73; Grand Total 2249.72 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: County Administrator DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD � 3a Request the following employee be authorized a BOCC Purchasing Card: Full Nat Sample Title: Director_5ustafnability Employee Number: Florida Drivers Licenser Immediate Supervisor: Roman Gastesi Q Restrictions: Single limitation: $ 999 • �1 Monthly limitation: $ D tc- Roman Gastesi NAME OF DIVISION DIRECTOR (TYPE OR PRINT) CC: Authorized Employee 16 51GrORD[VISION DIRECTO MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DMIEn, DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or P ' t) 1 �. ' L—Qoyt-u Sample Signature. Title, j Employee Number: Florida Drivers License Immediate Supervisor: Restrictions: Single limitation: $ 9 q q. Cl 9 Monthly limitation: Types of products to be authorized: -aleA 4 I„ 125zo►a ii '�Krd+a31'n LfA- 4#�m54f;64r Carle A.AmW54ra-�( CC: Authorized Employee 11• MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: _ Qm g DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature: , Title: Florida Drivers License # Number: Immediate Supervisor: `� it a,_, 'bO Ct1 Restrictions: Single limitation: $ OiTJ . 00 Monthly limitation: $ X. 570-0 • D Z) T Types of products to be authorized: "TV-aVe 4 t•tkO, ,A n,(A SLkD4��4 CC: Authorized Employee rei WWI MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: Office of Management & Budget DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or. Print) La ira del na .h-HartIP Sample Signature: Title:Sr. Administrator Grants & 5 ec.pro''sEmployee Number: Florida Drivers License # Immediate Supervisor: Tina Boan, Budget Director Restrictions: Single limitation: $ Q� ,__(D Monthly limitation: $ fac Types of products to be �. :._.N w . - • . . �. CC: Authorized Employee SIGNATURE i MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: -A r -b & L�U1�Vt 1'VL c 5S � C� � N DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Pr'.. t) C CSC o 1 Sample Signature: Title: _0MmL,2s1Emp1oyoe Number: Florida Drivers License # Immediate Supervisor: Restrictions: 5ing limitation: $ 99� • Monthly Iim tiow S Types of products to be authorized: iDA-n I �:c Cz -f- n e ca LA o a 4AL NAME OF TYPE OR PR[N-D Vurr vxsi nc Care A INi n CC: Authorized Employee 5f � MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD 'l'o: Purchasing Card Program Administrator ` From: �y�}� yl ��anYt1 rt— �l1VtY0vri2�-d [)FPrLRTMFNCNAMF I 12estattrrGeS �� Subject: REQUEST FOR PURCHASING CARD Request the Following employee be authorized a BOCC Purchasing Card: i t Full Name: (Type or Print) Sample Signature: Tide:11 n nnninc- Employee Number: bNreamV- Florida Drivers License # Immediate Supervisor: I owrl s 1eL � � r Sir CV�t 0" f �lGt-rl tl �ti� Restrictions: Single limitation: S L199 • '11 -t— Monthly limitation: S _. 500 • 0-6 Types of products to be uthorized: t71 ^Cvl�{c7LlYyIAS� 1 65pl�el owle � 04(1� vAMF(IF nlVI4paN❑IRFL—TORITYPRf1KPRINI SIC iNAIIJRF.OFn1V-1 I0N1IRI.t'fUR CC: Authorized Fmplayce 16 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: �--/J OTI.��'[• 1. Df:PARTMENT NAME: Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature: Title:,Qs<sf 6c, h Nr�", mployee Number: Florida Drivers License u Immediate Supervisor: Restrictions: Single limitation: $ 9q1g1 q Monthly limitation: $ 50DO -DO Types of products tQ be authorize fil n a RWn :VAM1701' I) -]Y1,F-.OR PRINT) PuIr ,61sti nc) coff t Nm,. CC: Authorized Ernp)oyce 16 ISHMATHRE c+ _ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DrPAR rmENT NAMF. Subject: REQUEST FOR PURCFIASCNG CARD Request the Following employee be authorized a BOCC Purchasing Card: Full Name: (Type or. Pi I svF ter, Sample -Signature: Title:. ti Ltc iOtiZ. Employee Number Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: S L4 , ` Monthly limitatigp: S IV F 01DL . () f1 Types of products to be authorized: 14url e 14AMF.I1 DIV1,;io f DrRr;cToR(TYPE QR PRINTyl CC: ALIthori%ed Employee r CA OF DM31 DIRFCrUR MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: � C C -D if4 DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) ttV I A ! C t Sample Signature: II� _ Title: C. ),Aln Employee Number: Florida Drivers License h VNEANNONEW Immediate Supervisor: Restrictions: Single limitation: $ 499 - S Monthly limitation: $ f 060- b 0 Types of products to be authorized: GL tftiL.{cat, A Aln 6 `f i �Gt '17a� Gt n NAME Or z",: r ran r�«r�wR (TYPE OR PRINT) St ' T pt,k h 5 t n � Ca (-(4- Ad m'V) CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: _ d M e _ DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) 'PC n n ti Sample Signature: Title: Sr , (fir, Employee Number-: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ -q 9 , po Monthly limitation: $ Types of products to be authorized: a,5od.M�2 "T j yl CA 13 Oct r NAME OF (TYPE OR PRINT) PLt- CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: l6 DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) L—M, it Dl Co /i /I - Sample Signature: �irtir� � A tilt Title: Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single Imitation: $ �ql 'lq Monthly limitation: $ .9- iGDQ • O-D Types of products to -�na &Darn PUfdCl S;AJ (xrt �Jmrn CC: Authorized Employee 5 11e MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: CO unj -Act mi pl [ S4m-� r DEPARTME T NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature: Li�G I��ny��l Title: r - Thk(6 001 t idol *5 Employee Number: Florida. Drivers License 4 Immediate Supervisor: Restrictions: Single Iimitation: $ _ 9,-141 • 9 9 Monthly limitation: $ '50DO- DO Types of products to be authorized: 4 NAME OF (TYPE OR PRINT) CC: Authorized Employee IvMONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: W1111►YY Date `November 22, 2013 Department: CDy Lj Phone Number: 6L" t - Cc: Cardholder I �j 3a r MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823'-7473 Cardholder: Lisa M . �)br-w PE OR •PRINT NAME Signatu Date: a Department: Phone Number: 3n �-a' 'T'TS3 Cc: Cardholder 17 MONROECOUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. 7 acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be groeinds for corrective action, up to and including termination. In addition, I agree that I most reimburse the .BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. J understand that use-ofthePurchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-922-5985 Fax: 757-823-7473 Cardholder: LAuR.4 tOLoAr-q_J.1a,4 jzrLE TYPE OR PRINT NAME Signature: Date; 04 Ocr. 2DI3 Department: — G(ZZ4� Phone Number: 3O5• Z9Z - 44 62. Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800422-5985 Fax: 757-823-7473 Cardholder:fl f��iC i GI�Q TYPE OR PRINT NAME r Signature: .Date: Department: Mv% 6 Phone Number: 4MENNEW-_ Cc: Cardholder MONROE COUNTY BOARD OF`COUNTY COMMISSIONF..RS CARDHOLDER. AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card For any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, l agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. if the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:950.561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: D 2G 'C- T OR PRINT NAME Signature: Date: - 0 t_y ?j , 2. 6 13 Department: C' A rT-)-. C� N Ted GD � wt i s5 101,J i�:7 rc s Phone Number: Cc: Cardholder MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to'and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 i Cardholder: Acta G( au•CC� n TYPE OR P NAME Signature: Date: 13 Department: (;ruy,4- Yw! o talliV2- / Phone Number: C34 2SI ^ 2 S(p� _ (395) 3q 3 Cc: Cardholder 17 MONROE, COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-598]5 Fax: 757-8233 �-7747 Cardholder: & .� r -t /9I4, , ` AIL a r TYPE OR PRFNr NAMi= - Signature: Date: Department: C 6 CAt+✓`� Phone Nurnber: Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by she in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card i"or any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I rnust reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that Use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen. I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm.the telephone notification by snail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Cantaet: .Teri Winkleblack, Vice President, Florida Account Manager 550-561-1737 Fax:950-561-1965 Customer Service: 800-922-5985 Fax: 757-923-7473 t Cardholder. rYPF.OR PRINT NAME. Signature: ( Lv-- Date: d 4 1! O 4 Department: Ro �LFC 11� p, +r\ Aa p sure n Phone Number:_ �)Q rj _-� -�C Cc: Cardholder MONROE COUNTY BOARD OF COIJN"rY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only 'for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures, I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. f acknowledge that use of this card For any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the E30CC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-922-5985 Fax: 757-823-7473 Cardholder: 6avi L ! `L C'�J rYPF OR PRINT NAM " Signature: G Date: p /&/?— 7 i Department: ad" 0- co'z" � LyY1M1Sc�j p,��3 Phone Number:` Cc: Cardholder 17 Frj/J F I MONROE COUNTY 1 f BOARD OF COUNTY COMMISSIONERS 3 CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein_ I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make One responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service; 800-822-5985 Fax: 757-823-7473 Cardholder: Pe n n kLir r� _ TYPF.OR PRMT NAME, Signature: • ' ze Date: 1 -Z.7 - /0 Department: V m t3 Phone Number: Cc: Cardholder 17 r t MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: 1 agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein_ [acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that : must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized. representative of the 80CC, understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make Me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: en J J Cd Co u TYP}, O�R-�PRINT NAME � Q��, Signature: F7-A(/(/LTN -w4i Date: 2 / Q Department: D0 8 Phone Number: 3C5 — � qS — 7315 Cc: Cardholder HVA .(i i r MONROE COUNTY F BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. 1 have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. 'I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank. (Bank of America) by telephone. 1 will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator.. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 E j— Cardholder- 1 J r�_« , TYPF.OR PRINT NAME: I Signature: L. I Date: -' Department: Phone Number: t Cc: Cardholder 17 EXHIBIT 4 Disallowed Purchases COURTYARD" Aamett 23Mayl l 23Mayll 24Mayll 24Mayll 24Mayll 25Mayll Courtyard by Marriott 1325 2nd Street NE Washington DC, 20002 T 202.898.4000 Room Charge State Occupancy Tax Restaurant Room Charge Room Charge State Occupancy Tax Visa Cardd #: VD000000000CXX28 MOM Amount: 790.81 Auth, 099137 Signature on File This card was electronically swiped on 23Mayff Balance: 0.00 790,81 Rewards Account # XXXXX2624. Your Rewards points/miles earned on your eligible earnings wilf be credited to your accounk Check your Rewards Account Statement or your online Statement for updated activity, Get all your hotel tAlls by email by updating your Rewards Preferences. Or, ask the Front Desk to email your bill for this stay, See "Internet Privacy Statement' on Marriott.com. Bankof America `0� Bank of America Stnli-ment Date 06.25-11 Pay ment Doc I]ptC 07-Oti-1 I Corporate Purchasing Card Credit Limir $150,000 Days in pilling Cycle 31 Company Statement 0tsh (,imit SO Total Paymcrn Due $13,429.09 Monroe {'ounly t3txc f ina 13e+an Company Account Number: XXXX-XXXX-XXXX-9215 CARDHOLDER M-711VITY RUMAN UASTESI -- — -- C redi1 L11111I S25.0M Post Tran i Dare D•Ite Reference Number 'Transactions Ofi-21 0&2D� 2449.1961171601112+396021 ATAT DATA 06-22 06.20/ 7444-i9811721W11171144+68 AUTDATA 06-22 O&IS 74493931172002117124410 AT&T DATA 06.21 O&IS 106-IS 74443901172002117151014 A'r&7'DATA 06.22 7449391a1172002117126431 AT&T DATA 06.22 O6 IS 7449-191111720021171I2133 6wr DATA H AIFERCARRUTIMAS c. relit 1.i11Iit S2,500 v _ Past 1.1'ran Pnge 4 or 4 XXXX-XXXX-XXxX-2688 —... ... _�.. TOTAL ACTIVITY $1,977.25 NjCC C11.61-ge Credit all"31-0300 GA 4314 MOO j�— 8003310500 CA 4814 0Q►. 8003310rb0 CA48t4 25.00- 80033111MO CA 4814 15,000- 8003310580 GA 4814 800-1310508 CA 4814 5 00 Ilate Irate Reference Number Tranucttans 05-26 05 21 2471705i 14558145p834RI7 AMERICAN Al 0012119077984AA-COMIAA RF.STX CARR11TH ERSA I I:AT i OS-2T OS 2< 2461043114MM04"29267 COURTYARD BY AIARR[OTT UA8W'kS1#INCTON DC 06.0A 0b-07 24445061159600264909166 Arrival: 05 23-11 MIXON GARDEN INN DANIA BEACH Ft. I 06-13�0&14 247554111637316374SSIR7 Arriva - 06-OS-i l IlAA1PTONINNS� COCONIITCR01En.f 06-13 06.0 746104.11 16104-1033S32 COURTYARDBY 61ARRIO•rr WA.S1VA5litNCTON D C 1 06-16 06-I4 74906041166040200142081 HILTON BONNET CREEK ORLANDO FL xxxx-xxxx-xxxx-zw TOTAL AC TI VITY $972,55 Alec Charge Credit 3001 22840 ,/ 3690 790.81 / 3504 99,00 1/ 3665 3690 123,17� silo 3M504 185,63 a:."z c4,AL , t.p7,Y rxl s! k-, & Aar CAROL A. SCHRECK 1034 --Z Pay to the 0 Of IML Dollam FWff IT "MR an "IM ran Smart Smart Preferred A Mrrcuc� -, rLM04 C�:Zup - — Bank of America Statement Date 09-25-I 1 Paymeatt Due Dete 10 07-1 t Corporate Purchasing Card Credit Limit $150.000 Days ut Billing Cycle 31 Company Statement Cash Limit $0 Total Payment Due $1,145.10 E Monroe County Bocc Tina Boan ...�. $ Company Account Number: XXXX-XXXX-XXXX-9215 n Page 2 of 3 CARDHOLDER SUMMARY Purchases and Total Credits Cash Other Debits Activity DEBORAH FREDERICK XXXX-XXXX-XXXX-9868 / Credit Limit $25,000 $0.00 SO.00 S25.00 $25.00 ✓ TERESA AGUTAR XXXX-XXXX-XXXX-9942 Credit Limit $2,500 SO.00 $0.00 $25.00 S25.00 ✓ TINA BORN XXXX-XXXX-XXXX-6294 Credit LimitS10,000 SO.00 $0.00 S78.97 $78.97r�' CHRISTINE HURLEY XXXX-XXXX-XXXX-3472 Credit Limit S10,000 $66.94 SO.00 S210.94 S144.00 ROMAN GASTESI XXXX-XXXX-XXXX-2688 Credit Limit S25,000 $0.00 $0,00 $767.36 S767.36 COMPANY DETAIL Post Date Tran Date Reference Number Transactions Charge Credit 08-26 08-25 09-22 : 09-21 23774405350000301790989 26474405350000301931993 PAYMENT RECEIVED -- THANK YOU PAYMENT RECEIVED -- THANK YOU 3,186.08PY 2 038.00PY Total Company Cha cs and Credlis $0.00 $S 224.08 CARDHOLDER ACTIVITY ' DEBORAH FREDERICK xxxx-XXXX-XXXX-9868 Credit Limit $25,000 TOTAL ACTIVITY $Z5.00 Post Tran Date Date Reference Number Transactions CC ChargeCredit Credit 108-27 I 1 4I8.14 I 8-29 2244 398123 002105071025 AT&TDATA 800-33.1-0500CA ✓ TERESA AGUTAR XXXX-XXXX-XXXX-9942 Credit Limit $2,500 TOTAL ACTIVITY S25.00 Post Tran Date Date Reference Number 108-24 1 TransactionsM14 1 1 Cita25,00 Credit 08-26 449398t23 00Z196199034 AT&T DATA 800-331-0500 CA TINA ROAN XXXX-XXXX-XXXX-6294 Credit Limit $10,000 TOTAL ACTIVITY $78.97 Post. Tran Date Date Reference Number Transactions. MCC Charge Credit 08-29 08-27P 74493981239002104967082 AT&T DATA 800-331-0500 CA 4814 25.00 08-79 08-27 " 2443981239002104936913 AT&T DATA 800-331-0500 CA 4814 25,00 ✓ 09.05 09-05 24692161248000142791495 APL*APPLE ITUNES STORE 866-712-7753 CA 5735 3.97 ✓ 09-12— 09-10 24493981253002142147268 AT&T DATA 800-331-0500 CA 4814 25.00v for�-- Page 1 of 1 Hotel Monaco 225 North Wabash Ave .. Chicago, Illinois 60601 Tall Free: 866.610.0081 Direct: 312.9E0.8500 Fax: 312.9E0.1883 A KIMPTON HOTEL wvvw.monaco-chicago.com Boan, Tina Key West, FL 33040 US ARRIVAL DEPARTURE CREDIT CARD 09/25/11 09/29111 XXXXXXXXXXXX629 DATE ROOM NO. DESCRIPTION - .y 09/25/11 314 ROOM CHARGE 09/25/11 314 TAX - ROOM - CITY 09129411 314 TAX - ROOM - STATE 09/26/11 314 ROOM CHARGE 09/28/11 314 TAX - ROOM - CITY 09126/11 314 TAX - ROOM - STATE 09/27/11 314 ROOM CHARGE 09/27/11 314 TAX - ROOM - CITY 09/27/11 314 TAX - ROOM - STATE 09/28/11 314 ROOM CHARGE 09/28/11 314 TAX - ROOM - CITY 09/28/11 314 TAX - ROOM - STATE Room Number: 314 Daffy Rate: 209.00 Room Type; KGDX No, of Guests: 1 / 0 RATE PLAN 4 CATEGORY. ACCOUNT RL12 IRMS 12380317484 REFERENCE_ - AMOUNT #314 Boan, Tina $209.00 TAX - ROOM - CITY $7.32 TAX - ROOM - STATE $2¢ 87 #314 Boan, Tina $209 00 TAX - ROOM - CITY $7.32 TAX - ROOM - STATE $24.87 #314 Soon, Tina $209.00 TAX - ROOM - CITY $7.32 TAX - ROOM - STATE $24.P, #314 Boan, Tina $209.00 TAX - ROOM. CITY $7.32 TAX - ROOM - STATE $24.87 TOTAL DUE: $964.76 11 A A PTO■ oholels & restaurants 800,KIMPTON - KIWONH©TEIs.COM ono utcERrr �se�nrsti we. �: :t •_� Name & Address RICE. ❑A%,�,HW 0 ContirmsNon: 85528355 1 /1812012 PAGE 1 DouBLETREE- HOTEL TALtAMASSh£ Room Arrival Date Departure Date Adult/Child Room Rate 101 S. AdaMS Street - Tallahmatc, FL 32301 PhMe (850) 224-3000 - Fix (850) 513-9516 For reservations across The nation www.d0ubletree.cwn or 1-800122-TREE 1606/NK1D 1/16MO12 1:35:OOPM 1/1812012 1/0 $279.00 RATE PLAN L-NSB HH# 333905096 BLUE AL BONUS AL CAR _n 1116/2012 2710926 SERVICES -PAY TV MONA S $16.96 1/16/2012 2711046 SELF PARK NG $7.44 o . • ()MI5 1/16/2012 2711047 GUEST RO M EXEMPT $279.00 1/1712012 2711303 ' JACOB'S N THE P $23.24 . 1117/2012 2711818 SELF PARK NG $7.44 p _ Cyr 05 1/1712012 2711819 GUEST RO M EXEMPT $279.00 WILL BE SETTLED rO VS'8830 ECTIVE B LANCE OF 0 (::EI03.0(%EF it -1Pq -- 4 4 r 0a tell r"tNton HHonors�R any other stay at more then Al etd'd'wWm Hilton F rlhoura al checkout T ,000 nwV hotel woddwlds, p Thank you for choosing Dou treel Come ck soon enjoy our warm c to chip ooakie and relaxed hospitality. For your xt tdp vlslt at doublee.com f+or our be available rates! aim I 1 w, �tepy 1. -- - 2334 63-101t1l1i10 danK off' )4m d4r gA- 1 $ 141. 2 o 16" M£rsum Shorm Farm RR 77an ua.r AMMM OPb. r •--.. ]n STAN VMVEFUrry --- — •.+..rr. �......a.� ...a.y um rfr—a v 1V HI.L r"F UUG 114V0IC&S. Name do Address olre ne�nr� Confhmallon: 55926720 3/1/2012 PAGE 00 101 S. Adsms Street • Taihihas se, FL 32301 D O U L E T R E E' MOM(830) 224-3000 • Flu (850) 513.9516 For roswyotiam aarow the nation I � O'f E L www.doubletrmcom or I-WO-MTREE Room 812/NQ2 Arrival Date 212Bl2012 2;51;QOPM Deparanre Date 311=12 AduirlChIld fro Boom Rate $139.00 RATE PLAN LV7 HH# 333905996 BLUE AL AA #EXC9064 BONUS AL CAR 2128120121 2740611 GUEST RQ M $139.00 212=012 2740611 HOTEL T $10.43 2/28/2012 2740611 2/29/2012 2740827 A 529.62 2129/2012j 2741294 GUE $139.00 Z29/2012 2741294 HOT rT $10.43 2/29/2012 2741294 COU $8.95 ILL BE EFFECTIVE 8MLED O VS'8830 Cr= QI= $342.38 sa.oa/ 8l2, 7Cv h t n HHanars(R) stays are any otherstay at mere than 2oafed wWdn , W HOW 12 hours ol MOMworMtvlde, chodreut T � Thank you for chaoslrty afrael Come soon enJtpy our warm chip ooWo and relaxed hospfteMy, For your xt trip vWt of don .can fbr our avaflable rates! EXPRESS CHECK -QUA' DATA Of MOM Good Morning l We hope yea allayed your stay. With Express Check, Out 5764M there is no need to stop at the FrMt Desk to check out. Please review this statement. It is a record of your charges as of late last wUTtlORIZATfaIV evening. For any charges aftf your account was prepared, you may: PURCHASES A SEP + pay At the time of purchase. + charge purchases to your occouni, then stop by the Front Desk for on TARES updated statement. + or request an updated statement be mailed to you within two businew days. TIPS & M=. Simply ad the Front Desk from your roam and tall us when you are ready to depart Your account will be automatically chocked out and you ntay use this statemcnt as your receipt. Feel free to leave your keys) in the loom. TWAL AMOUNO, Mwe call the Front Dark (% you wzgk so mdend your stay or if you have any gaadrans about yearatxrocutt PAVMtDi7 PAUNUtt WX UpW RRC%Wr• n.$% MR *M W M VrrZ $r CHARCS wlt.L U APP1MD TO ALL PAAr nn1E 24VOnCES. FOUL NO.rCtt M NO, tMML 3297 - -- `� H� tS3-tOSB/870 i�4 Date rerrnKI&O.,aft I ForZ- �zk� 0 s -Z ?, Dollars �. DR DAVID P RICE 5/17/2012 Dear DR DAVID P RI BankofAmerica , to the Orderaf For- 3 298 3298 8&1Di6/97� Date hkR,�i Thank you for your recent payment. We were unable to process your payment, because we were unable to locate your account based on the information that was provided. If possible, please make the necessary corrections) to the enclosed payment; or mail a new check or money order, along with this letter to; Bank of America , I P4 Box 15733 Wilmington, DE 19850-5733 „ •� . ?�� We apologize for any inconvenience this may cause. F1ngnoa Deb°, We will adjust fees and interest charges during the current billing cycle if your new payment and a copy of this letter are received within 10 days of the date of this letter. Please ensure that your full account number is on the front of your new payment and all future payments to avoid processing delays. If you should have any questions regarding this issue, please write to the address listed above. We value your business and look forward to serving you in the future, Sincerely, Retail Payment Services Enclosures) r DavaP JZrre v..,�- 3297 n,,y to calf Jbirs For P'WM Yv'Et.,;35»��n+..,... 1� V 0 hl N tj a ,w Ch. O 4 C 1 A � a � i up PO Q IIC V d fff � 9 t Y 1 0 W ro 3 1 G rocro: KEY LARGO, FL 33037 TELEPHONE 305461-1400 FAX 305451-3963 um %w 4%f name com number: 2451KXVY address arrival date- 11119=12 8:59:OOPM departure oaie: V/1 Ir2=012 adu4/child: I rcern rate: 1,20.00 RATE PLAN LVO HHO 9705120163 GOLD jd,.A rL1 ffl- -L-.:! J:;, ..Y., o, -ri -..j, or 7"ril MAL A #0JL=0 SUS AL CAR-. CONFIRMATION NUMBER., 81169798 *mmvtwe do n0k *army ma-mV cW rt?M.wv� V-!.ff eAw.t blw!; yov *6 If W1, I ft - M. k1blO f*r to. le" z' rK9 WTv-;,d ad Awn' to t*! wwan'ti4'4 -01A jv �-1 ON ro"tcd Cmw, Owpwy oF 43m"m lea, tQ 04)'Cr � cav' W'te rr 1 lrA=12 PAGE I �'11 P-'-*.1' " -w a mo;kl� fo;twl *Lpal virxti#5cpl 46* tlt 1111912012 234619 MOVIE 11/119a012 234693 GUEST ROOM EXEMPT WILL BE SETTLED TO VS *2660 EFFECTIVE BALANCE OF EXPENSE REPORT SLOAMARY 11/19112 00.,OD,.00 STAY TOTAL ROOM & TAX $150.00 $160.00 MISCELLANEOUS $18.10 $18.10 DAILY TOTAL $168-10 $168.10 $18.10 S150100/ $168.10 SO. DO You have e~ appmximejWy f U5 Hilton HHonors paints and approximately 150 Mies with American Airlines for this stay. Visit HHonors, com to dmN* your point balance from stays at any of the 3,7W hotels wiMin the HNIon ftfldwde portfolio Hampton hoteft are all over the rmdd. Find us in CarmKW Costs ftw, Ecuaidm Germany; India Mexico, Poland, Turkey, United Kngdam, and United States of America- ComhV soon in Italy and Romania, 3ccoun'. :o. (late of charge foli(Vcheck no, 839T? A yard membpr nor au&cinzatiwi initial tablis ri t o' an citabor � pur�:ses ser oce5 taxes zips & rrisc. signature of -ardnember total amount X 0.00 d . lk TONHlm HIL HOM�CONKADHilton NGiandVaLations WA"Oq r'1-f4—f- S I i f f r k t in 1 1� to . i Ow loll i I C C C{C x _ I C r1F y 251 - I i L r .al I � ' � �: .� jam, I A' ♦: wG ac k .71 'r i S� rS1 E '..Y. i r" — KEY LARGO, FL 33W TELEP14ONE 305461-1400 FAX 3CS-461-3963 name address CONFIRMATION NUMBER. 81735%4 1112012012 PAGE I 1111912012 234616 MOVIE 11111%2012/ 234656 . GUEST ROOM EXEMPT FT7" mom number: 135rKKTH arrival date, 1IM9/2012 4.00:00PM departure &-te: 11/2=012 ddulUchild: 1/0 room rate: 150.00 RATE PLAN LV2 HH# AL SO MJS AL- CAR: a r'e hFij i'T 'M— ' Fh OR rd-Wid, mw,- tD pay 4ft aly pa, -)r ate h . 'IrmM., IM lrp:L-:�:.'�t tv i'.r W.-4VOKY' f,[tLw"-& fr/ J:01�7i FmCjUjfip skmakwe.. WILL BE SETTLED TO VS *81130 EFFECTIVE BALANCE OF EXPENSE REPORT SUMMARY $18.10 $160.00 $168,10 $0.00 11119/12 00-00:00 STAY TOTAL ROOM & TAX $160.00 $150.00 MISCELLANEDUS $18.10 $18.10 "2 ev DAILY TOTAL $158.10 S168.10 I Hampton hotels am all over the mroW. Find us in Canada, Coate RW, Ecuador, Germany, kxMe, Maxko, Poland, Turkey, United KJngdbm, and United Stales of America. Coming soon in Italy and Romania, aCCOUr,t nLj. cz, e, bi� name C— eAis,-,nerf n-O--, J- . an scwj,cr a, card 611 ft=4 N rd 4^0 ot 4q VO V dt— date of charge foliratchec!-" no, • purchases -far —Se--V rk--S- tpxes- tips & misc. total arnourt 84757 A initial 0.00 is A D 4f) Hilto 10j] HO .d ME HILTO N DR. DAVID P WE e4-n4,/= 4103 �� 11 n t.✓�.. �l�C A J / 0 z O a Z U � J A Q W d e� L —o 15 V � z '� i 1 1 I , t I t y 12 � I PC C t- !F � k: � i) .� f cC.• S I .� Roman Gastesl mnl� Key Wes; Fl. 33040 Guest Name: Roman Gastesi INFORMATION INVOICE Jupiter Beach Resort & Spa 5 North A1A ✓ Jupiter, FL 33477 Telephone: (561) 746-2511 Fax: (561) 744-1741 www.jupiterboachresort.com Group Name Fourth Annual SE FL Regional Climate Leadership Summit Company Name Palm Beach County Board of ( Date Description 12-05-1/� Room Charge 12-05-12 Room Tax Safes 12-05-12 Room Tax Occupancy 12-06-12 /'Room Charge 12-06-12 / Room Tax Sales 12-06-12 Room Tax Occupancy 12-07-12 Visa 12-07-12 Honor Bar 12-07-12 Visa 12-13-12 6% Exempt Sales Tax 12-13-12 5°/o Exempt Occupancy Tax 12-13-12 Visa Room Number: 0706 Arrival Date: 12-05-12 Departure Date: 12-07-12 Confirmation No.: 81532 folio Number: 59329 Page No: 1 Of 1 12-13-12 Charges Credits 139.00 8.34 6.95 139.00 8.34 6.95 XXXXXXXXXXXX5742 XX/XX 35.48 308.58 XXXXXXXXXXXX5742 XX/XX 35.46 Tax Exempt -16.68 Tax Exempt -13.90 5742 XX= -30.58 Total 313.46 313.46 Balance 0.00 ./ 7W n of America 1 Cm t Lsrrt MURPHY, SYLVIA XXXX XXXX-XXXX.8S30 z5m RICE, DAVID XXXX-XXXX-XXXX4M 1,0DO CrFdits 0.00 O.L3 MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX4216 Nmemb-w 26. 2012 - December 25, 201;: Pam 9 of 4 Cash 040 0.G7 rurmases ana Offrar Debris Total AcOrvuy Nam 248.00 249.0 249.00 Dale Date Desch on Rcfcrarrce Nurr er MCC Cha. _ Creel !,=Rog CCU Iy FY 8= TCUI AebVft ACtOM IYcofbelr XW-W(XX40=-921& 8AI 1 i28 11)28 PAYMENT RECEIVED - THXNK'Vi5U =4405W,900=1639213 2,W6,69 1128 11J2$ PAY -,ENT RECEIVED - THANK YOU 333744C53500:1O9i?16MI3 OX6 93.1: 11.fM 1128 PAYMENT RECEIVE: - THANK YOU 3'33:4 4053EXX,33D1639213 C308 619.86 1220 12M13 PArMENT RECEIVED - THANK YOU 35174405v5=-3MDi308832 030 18.10 12W 12116 PAYMENT RECEIVED - THANK YOU 351744Ua35=400050130f$40 0003 18.10 1224 12J21 PAYMENT RECEIVED - THANK YOU 3W7440535(X-X 301607774 03W $61.0 f Ta�I IlCtiwMEy Aix�d A MI;tITlamr. XXXX40 !(-)Q04?C-1'B34" 611B.S3 111 11f29 _ _ O R•O,GOIQVERBTOCKCQM t'•7.8432446 UT ^49G&>1233.10477$35+a6T45 �969 696.96 GAS*iI tloGrili111�I - A�Vfty SKIS 12103 1113i HOTELINDIGOf SARASOtA FL 2415813233MW553412406 7011 570.00 Arrival. 11)27112 12'03 11/30 NOTE,- IAC1GO f SARASOTA FL 2415813233733SD55313xr. 7011 10.70 0 Anmi: 11127112 12J10 12l07 JUPITER BEACH RESORT' JUPITER FL 24610432344072M1516M 701i -38kw Aniva1:1210512 12I0 IZ07 JUPITER BEACH RESORT' JUPITER 11. 24610432345372M1516M 'r011 -r 35.46 12r1 4 I V12 HOLIDAY INN EXPRESS & SU1MARATHON FL 240731423y89C'Z-31760M 3501 94.00� Animl:12111112 12l17 12114_ -. J PITER BEACH RESORT JUPITER FL 746104323-m37200'24mm 7011 � 30.58/ � 81tt V1�4 - - Tt AA�rN�r Imp Ow �Cgllilt Ir�arrlt�r: 7R?OQt ,It7OtX-XXX1(.3Q80 r 1?J14 12112 HOLIDAY INN EXPRESS S SI+iMANAT�QN FL � _ 2407314234�;:."1]17600002 ?SC,1- i 19.00 r Ant4:17J11112 IZ18 12012 WICKER GUESTHOUSE KEY WEST FL 24E08D173529t1i312W7-r.M 701 i 129.00 _ _ Arrival' 1212112 Ta3at At3ra'�y Acal *.hVn%n 2I9.10 1?J10 1?r07 AMBROSIA KEY WEST 306-296& rW FL _ 243079223449G301880653 7611 24y:oo f finance Chafge Calculation Your AnfmZ PbrmUp Ruts (APR) Is the annum Merest rae on your mmom. Annual Bahme Subject Finance Mrges by Percentage Rat* to Interest Rate_ Transaction Type PURCHASES om% 4538.66 $0.00 CASH 0.00% $0.00 $0.00 V = VariRM Rate (Fete may very), Promotional Safnae = APR for irrr-ld &M on spoalfad haasachons .....,_ ROMAN 856 ncN air a0,00xn 857 ROMAN GA SI / BM71531 FL 746 sV ' 60-�� WINE i , V ca V c off., �C [C G d `7 I 0 a I ti � F ry �1 A A a i � w Jf w w 0 c. Q TJ on O � U A KEY LARGO,�FL 33037 TELEPHONE 303-451-1400 FAX 305451.3953 UTHERS,HEATHER name room number address arrival date: departure date: adult(child: room rate: 2141KXVY 5/14/2013 6:29.00PM 5/1512013 1/0 150.00 f the def;-"JcWd t crrd yar are using Tor c:a —,n is attadte,l to a bank a checkitca ng a.,tt, a ho'd w, RATE PLAN .A $ E'° R'9ted os the account for the full antldpated ('*oar amount to be owed to the be. el, 'nduding HH# 978512063 SILVER Is'-at_d'n<;demaKLh:utr,�hPffC;peofchxkK-utand wd;'undswrnotbe dfar7ibu�ness AL AA #DJL8220 JL ; `ror- i; = Bate of Check-O"';cfw at the dixMir7 c l your ffnar:ld institut"nr.. BONDS AL: CAR: 'ONF[F ZMATIZ514 N 299 5/1512013 PAGE 1 5/14/2013 273380 5/14/2D13 273430 MOVIE GUEST ROOM EXEMPT USA 411katsye,q�- -era wutecr w apprrtaae sales, occuparn or other taxes. please do not leave arty money or Items of value unattended ,r, your room. A safety dep:5at box is vallabie for you in the tabby, I agree that my IWbiHty for this hill IS rust waived and xjrt� to beheld personally ;za!a m to event that the indiu ted person. mrnpany or association fak to pay for any part or the '; : amount of these d-arfes. In the event of an cnwgency. I, or someone In my party, require special evacuation clue'o a phystu.' dlsabI4 Pease indicate yes by checking here:0 signature: WILL BE SETTLED TO VS *2660 EFFECTIVE BALANCE OF I EXPENSE REPORT SUMMARY 1$ 00:00:00 STAY TOTAL ROOM & TAX i$150.00 $150.00 MISCELLANEOUS $18.10 $18.10 AAILYTPtAL 1 $168,10 $168,10 $18.10 I $168.10 i $0.00 t -h /1 ' r Is You have eam d approximate y 1725 Hilton HHonors points and approximately 150 Myes with American Airlines for this stay, Hilton HHonors(R) st4ys are posted Wthin 72 hours of checkout. To check your eamings or gook your {next stay at more than 3, 900 hat I Hampton hotels all over the, world. Find us in Canada, Costa Rica, Ecuador, Germany, India, Mexico, Poland, and United Stags of America. Coming soon In Italy and Romania. Turkey, United Kingdom,i i f i I o account no, date of charge folio/check no. 93912 A card member name authorization it establishment no, and location rz,,hv. r,,.,,,.,,�.stOu,,,�,,t,�,dr.,_, h, m �' purchases & services signature of card member x taxes 8t misc. total amount I 1 0.00 k) W CONRAD Hilton �'cak;."'n 7 ¢r Ht?MEWopp `A� HIYQN ....,.u:,N ntrC FT „ �5 HOME Hilenn - .. r. Y _©, Grand Vacations r4, H H O Il I O r1 q 46 [zlq ocrr c u Gr®r LA u A v � U a is ❑U a a z C � y 0 C6 r r 0. w O C a p ORE M C c*s z r `rd'rU CitK'S, Mir ICY LAAW.K ,7 1- too FAA 226461,M3 -re �-ess 1'fi� �y.j •. - x-y.,f A:-i_ 1y'ii'r11�`f . �Z',�tirlra. PACE 1 room slumber: aalval dates. 1071NKXZ 8/=013 4.44=pM departure date 8121/2013 aduitkhild: 1150.W room rate: HHO 078112R63 SILVER BONUS AL: AR: i1ihA\7L'rCt,iC`atK-�+SAJ.R.!�'t�:+�ig,'7fq.-hM5'elia.Wa-IWrII�t'd..s:+r� nMY' �,'yR� ;C�. i Lf'1 .:.��$ja'•7"+C�tiluoc r!*:t�+3$?i3+FUilsi�+�,�.,r_ 1 � '�Y 41 �crt•�,'5,:�.d.t, 111F?, ft.�'M '90'L 4t: _..;.y Or aF7G:,l' ]t1 a..', r r W [* .- S LNw.I,,,! �+Y �•F� �'f . i� pwfyl 4� w� �rR�eil� ��. �. 0. 9CTM:.71' •'1 �!f'i il�Y, '''�IYI ! [SfCiw >si�tt��tM'tlil 9120r203 295763 MOVIE 8120/2013 295792 ©LEST ROOM EXEMPT $18.10 �r $150.00 WILL BE SETTLED TO VS '26W $168.10 EFFECTIVE BALANCE OF $0.00 EXPENSE REPORT SUMMARY 13 00,00:00 STAY TOTAL ROOM & TAX $150.00 $150,00 MISCI7LLANEOUS $18.10 $18.10 GAILYTOIAL $168,10 $168.10 1 You have canted *;MxlmaWy 1725 HNlon HHormrs Points and CAMmmate 150 MNas wllh H S(R) S*s are posted 1,W90rl 72 hours of checkout To chm* � American Afrrines for this stay. HNton !' e erttlrlgs or back your r(1xt stay at more than 3, 9001*1 arr► w Web ane aN aver Nte world. Find us in Canada, Carta Rica, Eeauader, Germany, ladle, Mexico. l'alarrd, Turkey Unued Mingdom, rrd United ft*s of Affswice Coming soon in Maly and Romenla. account nc. da a of charge folioknerk no. 99927 A card member name au`horization — �esidblishri Sri no ant# icy' -- - ~ purchases & seances fir & rr- sc. signature of cord member x total a,10,'rt 0.00 cor1it ton Y -nr1 HILTON A° HltfOn .... it�t :nr n(nn '� .a�i4+'ry HOME H&lam n 000000�0 P Customer Name: HEATHER CARRUThicR8 Wizard Number: —CM Avis worldwide Discount XL!�-GOVERMENT Coupmumber. UWA347 x Status: PREFERRED Mal of Payment: VISA U1060 P;OwPOaw imr: AUG D1,2613Al15PM PklwpLocalion: 1082 NATURAL BRIDGE ROAD SAINT LOUIS INTERiAT17-AL APO ST. 11-00IS,M0,11i,34.U6 314.428-7788 Vill Number: 615W.971 Vehicle Gro..p Rai Standard SW 5 Pass Vehlcfe Gi Charged: Preral VaIl de Desa'P.'on: 6IL Gil TERRAIN FWD Licerso PI.Ma Number_ TXBFY51'9 Odomolw Out: 18D20 01cmi ler Ir: 16413 Taal Doren: 393 III Gaura Real Frill Ralum DaklFwrw. AUG 94,201 11:12AM Addrtlpnal beematr apply Rntum Loacticn: 10482 NATURALBRIDGE ROAD if d000Wft al made SAINT LOUIS INTERNATIONAL APO is yaw teh,m III thne ST.LCUIS,MO,S3134,US a,rdfNsocaam 314-426-7760 Y Rats Chart: Fres tilts: Time and INiloaga: !:'Ilse: UNL1A41TED Your C`�CovM: �� - —... � optimal Sal Total., 0,00 Hourly: 32.57 3 DY Q 73.55 • 1 N0.85 Day: 43.55 Ad;dsimends(1 (-)20.00 AdI day: 73.55 war icon. .OD Time and Mileage: 11A. % Concesaicn Raoovarryy Fee $3.16 VEH LICENSE RECOUP 1.e3fDY 5:19 ENERGY RECOVERY FEE G.771DY 2.31 Sui►mt.dChargra: 13 i07 TAX &875?S 11.,42 GAS SVC OPTION 03.39 Your Total Charges paid: 2OC42 Prepay. -Voucher (-)141 Nal Clhalr9e;: L•'Sq 14�.70 YourTotat Oue• 0 Thank you for ranting with Avis. 0 you he amy Questions regarding eToll, please contact our eToN provider, HTA at 1-866-28S-S050 or visa their web s;:a at www.htm,c.com. FM all other IngWrtee, pphase contact Ls at 1-800352-i90D or werwAvrs.com, At Avis, we are camrnYted to pr MoV you with the host rental experience :, M3 .ndushy. We are in the business of treating people Ike people. Your vol was rented to you by 99996. Ycur veNC3 was tdmked in by MUHAMi3AD. a f Q ' •+ � � O CS O G O �.} C %r0 �Q %M %c %0 � r oa a. 0 0 sa. 0o ao 0o 00 ao ono YELL.4 nn la,52; 993-9m YE:LO, ''AB CAB j 62 1 50) 399-:;939 ER:78R :C.: D070:063 -AB r 6 7R�-P: :0 94 LIST: :-,°u Oal:S1��13 Di8': VART: '13:47 V.:D: 11: 3'ART LAT. 314.449612 37ART: C3:15 END: 09:41 START LONt-85.2F8582 3TA7% LAT: 30.?96695 END ;V : 3..397112 STAR? iXn.-84.355229 DID LC":-$k.?<<�55 END LAT: 3 .450015 FAnE A':0;::.T: 6. CJ '" Yy Lti w; ?O A:; $46. C^ ?ARE A"C1:141: $28.60 TIP AMC'U`:m: $ 5.60 CA. CARD �: tt+�L031 APPROVAL is C2b:8 ""TA : $3_:.6C "* PnSSSIaG$: :CFx *` CR. CARD is k"031 TAL.,AFASSEE'S AP?ROVAu : 038734 TALLAHASSE V 3 I, IIIrllllll�rllll��!lIIIIII!"IIr,II llEllllllrll�Ill'IIIIlr11lir BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19586-5731 I'f!'1'Illlr,111l�rlrl�l�ItEIlI�"II'IIIlIlIIIIII"'EIIIIIIIl1111 MONROE COUNTY BOCC *AU03:1644 TINA $0AN Account Number: XXXX-XXXX-XXXX-921s July 26, 2013 - August 25, 2013 Total Payment Due ................................................... $7,009.8 Payment Due Date ..................................................... 17"611 Enter payment arnount $ 2)q.If(). Check here inr 8 change of rnaiNng address or phone` nuftera. Please pravrde a# conechons on Me nevwn skle, Call this coupon along with your check payable to: BANK OF AMERICA I:549g90o 111:00050005939 215u' AN N"* 4837 ,a!M 0191201" Pay, to the- J ct� ` °.� let IBM* tank Of The R Kepa K*y WC -A p1.8I m r�+:rwwm�awrri For )VO vrr? Oi]I.tA tt 1 tihGC: 1-1toCnIRT L-EIrTurherg CAPI*LANK capltelt�erlk us.corn Heather C rrcrzhm �� - .56© a-117"m 20 2a3 Dwtg $ �a5.7D Dollars wP - 562 a117070 Z013 OB -61 Date j $ 1a.10 G Dollars 12.:„:. 0 CAPIAL BANK capitabeulk-us.00m B oa- � � 2 7 � 2 � � � ba 7 % f § � o $ � § o � - k � � _ � e � k / \ � \ R © o � \ � � k f \ � - % / kk u / Colonna-Terri gram: Thanks for staying! [efolio@marriott.com] ant: Saturday, September 21, 2013 3:16 PM ro: Colonna-Terri Subject: Your Sep 17, 2013 - Sep 19, 2013 stay at the West Palm Beach Marriott Thank you for choosing the West Palm Beach Marriott for your recent stay, As requested, below Is a nliling summary or adjustment for your stay. If you have questions about your bill, please contact us at (561) 83371234 or - - -- _ WestPalmBea chGuestlnquiry@marriott.com,- Make another reservation on Marriott.com » Hotel: West Palm Beach Marriott 1001 Okeechobee Boulevard West Palm Beach, Florida 33401 USA (561) $33-1234 Dates of stay. Sep 17, 2013 - Sep 19, 2013 Suest number; 3197 Marriott Rewards number: None Date Description 09/17/13 TR ROOM 09/17/13 STATE TX 09/18/13 BISTRO 09/18/13 ROOMSVC 09/18/13 TR ROOM 09/18/13 STATE TX 09/19/13 Payment - Visa XXXXXXXXXXXX9827 Total balance Guest: NEUGENT/GEORGE/NR h4Cil+ ROE COUNTRY OF Room number: 739 Group number: Reference Charges Credits 739, 1 84.00 739, 1 &16. 1825 lj' ` Q 5577 k [.7 739, 1 84.00 739, 1 i T 225.73 0.00 us[, Was that the best night's sleep you've ever had? How about a repeat performance at your place! E-i Knpanwvt _ Do Not Reply to this Email 1 63 92&670 m Pay to the 0 er of c. r Lrof I -f. Marathon, FL 33060 For — allow 00 w f U C �C •C? O '� �� G to jo to (,} p i� p •,O O � }� 3 v { € � J ❑ J t� t F+ 10 sdsy RT A iii??? pp 0i 00 I n J^ ram., C €tea•- c� �¢ 4J ?� � U �g4i� $+' �. I I m06 y U cq � s il f126. r ! � y I I 00 s�.rz ({+I A JR IU - i 0 0 t k r a f i CL C`d 00 cc M M l I I� Y•U � 1 4 � � •� Iry � .nj � I 1 ; IQ A U 1 d x V F r ' I a.. cC I4 fn � 1. 1-a c w Irk, W ' D ^O � Cyr -Connie =rom: Thanks for staying! <efoJio@marriott.com> Sent: Wednesday, October 09, 2013 8:47 PM To: Cyr -Connie Subject: Your Sep 18, 2013 - Sep 19, 2013 stay at the West Palm Beach Marriott Thank you for choosing the West Palm Beads Marriott for your recent stay. As requested, below Is a billing summary or adjustment for your stay. It you have questions about your bill, please contact us at (561) 833-1234 or WestPalmBeachGuestlnquIry@marriott.com Make another reservation on Marriott.com Hotel: West Palm Beach Marriott 1001 Okeechobee Boulevard West Palm Beach, Florida 33401 USA (561)833-1234 Guest: GASTESI/ROMAN MONROE COUNTY gnrC Dates of stay: Sep 18, 2013 - Sep 19, Room number. 824 2013 Group number: Guest number: 3180 Marriott Rewards number: XXXXX2047 Date Description Reference Charges Credits 09/18/13 BISTRO 1846 36.15 A,4-)Al V._AA,-K 09/18/13 TR ROOM 824, 1 149.00/ 09/18/13 STATE TX 824, 1 8.9 09/18/13 OCC TAX 824,1 7.45! 09/19/13 BISTRO 1970 22.03 / J r 09/19/13 Payment - Visa 223.57 XXXXXXXXXXXX5742 Total balance U.U0 USp How was your stay? Share your experiences on Marriott Rewards Insiders. 2 Was that the best night's sleep you've ever had? How about a repeat performance at your place! 1 Bank ofAmerica Persona! Money Order SAN DaisICNU,.I` Void After 90 Days. t.0/l i�13 0 t :43:Z3 Pius Pay BANK 0� `. BANK To The � � CTS Order 0 Not Valid. Over $1,000 0001 01093.73 01.39 I7[.j �'AI. OFFICE. Bank of America is not .liable for lost' or sholcri.", foneyr Dnuers: For Your protection aft°inst-loss or tfiefi; sign and complete this ?Nane� Order as soon as possible. No. 1217800013 Name of Purrhaa, Addr= 4ny, state, Zip r 1E ORIGINAL .BpC(11YIEM RASA REFLECTIVE WAlswAw Ov irmE BAm m HOLD AT BAN ANGLE FO VIEW WI N CiiECtfIH6 THE ENDORSEMENTS. E. a u 7 f+ Q V � ca z o � i U 22 W w rs r7 1 wl y � u ❑ w a w o A ° Qfy � O u U a _Q M s � C � Q c � � w 0 AVIS �► ? ffma PC f6ar fco t00% i ;l mill �. Cwiorttar Kamp Vftwd HHEAATTHER CARRUTIfERS Avla vvoift� Owmn_ Gus:omer subm: XLOd90VERMEk' uoth,)d of P.aymanl: SA'XXMRE /b4 Wk%)Twm OCT0420130011:45AM Pip Laaran: 34La kw 2m STREET, STE 402 MAMi MtAIM1,F'L33,L381F.4ZYATIO4S NAL "IT , 303ET&it100 Rota Chug Fra Adana Thna ■ud µSray..; 11tN,lAA1TEp '+XYr E6 75 Your Lti amass 2 OY M 92€-1 ` 1E3.ii8 Adl dq: i2zoo ��rr. ao ..... .. Tun. and .tf __ � Reoo`rry Fan GAS 24.23 ER FACILITY OHG 4.4c.,D RECOVERY 5&21 20 FEE O.IAW STATE SURCHARGE 2.CWY ; 120 1VH U INSE RECOUP0.7&RY 1.m TAX ?,= 2 Z42 aFgr Yaw Tow Cbupw pall: k 302.11 0.00 YallckKL-fflbnr. 87VMdtl4 4,4 � eb (.* LGGalauaraa o4� Sa'el ssaw ??."Na FLBPGUi 11 TeLd Orlaatl 121 Fswl Gsupa W. r.17; full Rohun CetR/l ran OC' 0U',2015*15 5'P51 Re::im Lx.-.an 30M MW STREET. STE 402 AEtlMMnY 4e 7 fYy apP1Y am4M1AAaE WAN tH MATMALAIRPORT IASAI FL MAN =100aitar� Me N42A,5 905-67�1-160p TMW* Yfu for WON whh Avis. lt F r a hasty :� quaNka napwwaiet3 aTaY, F:age aolxxax au• eTa, ~-f, HTA at 1-1�6,�5.8db0 a a.:;i tivs M* rw $I ww W.MaO =m_ Far a" Oasffalquap. CM1tfCt ua at 1 ap0 352-7900 ar wwwe Aypceom. At Avla wa F ti �Ip p OVdkv you mm IM had real ncpowjnm A 8n isarae v sit, we m tM huanua d —d-g "00, um YMwvfldda wfa mn/ad to h LORM. PaaCk Y� Y Your n'IfIGf w�ra d144�p1d in by E6Cy1R. 0 Cv cn Q `s x c 2 o w U " o U W CD B 07 z V L "r Q �a a U 0 ml?w in U I u 9 3 U L i; s ulner xecelpt Page 1 of 1 e-Toll Receipt Below please find a summarized receipt of toll activity from your AVIS recent rental. �eTalt Customer Naha:HEATHER CARRUTHERS Rental Agent:Avis Rent#! Agreement Nurnbet:U442690323 Rental Check-out:10/4/2O13 11:45:00 AMA (M:AMI, FL) Rental Check=in,10/5/2013 6:51:Cc PM (MIAMI, FL) CC Tjrpe:VISA CARD CC NUMber.******s*****2560 Bill Number:T20021958 Total Cash Tolls: $2.00 eT*II Convenience Fee: #5.90f2.95 psi rental cfay, Mom $14: 75va rentar:-W'?th Total charpam. $7.90 Toll Information Tall Date jmtr Tr3n4: P'ott::-Jon A sant Yst P"axa vehicle Clams Toll Fee AIRPORT EXPWY - SR 212 02 $2.00 PMWSe note, there may be a delay on tolls being posted to your receipt due to a delay of the Transportation Agencies atogs to posting toIn a timely manner. In the event additional tolls are forwarded to us, we Will process them and cies co solidating additional e-receipt to you as soon as possible.an 1E-xr.r -)laze: 1014/2013 21.22:06 AM %ride Department of Transportation -- If ycj ha!:e ny qutwtors it s �t.:,tar; :r_' A:y G'r t -3 ,,Ste Iav sr e : e_49t F , •_ :: rt :.r a: httP'/%1'nu 111a11r• e%rsw+Ir".�. +a , --f ±:-?.=se't-.,. t-- , r; ` . — -. Ca t er Carrurhem 690 CAPITAL BXM 4# C cQ� p M M M M M U a Egg o 0 ¢rOO Q4 a. '•$ oho `D g AU O o \ Cd V� O Q M o N00 Ape � Nc�� Y A �F )&arriott is i, FL 3126 Road _' Miami, FL 33726 MIAMI AIRPORT (305) 649 - 5000 (305) 642 - 3 369 FAX GUEST FOLIO 801 GASTESI/ROMAN/MR 105.00 DUPLICATE 13:27 A,;CT# ROOM NAME RATE DEPART TIME 14355 GK 13 09/26/13 TYPE ARRIVE TIME ROOM VSXXXXXXXXXXXX5742 CLERK ,:✓ ; «SS PAYMENT MR# : 246052047 09/26 SELFPARK #1435544 09/26 PKG 7%TX #1435544 0.9/26 CITY TAX #1435544 09/26 CANEFIRE 8538 801 09/26 RM REV 801, 1 09/26 5TA TAX 801 1 09/27 RM SE -RV 809t ;01 09/27 CCARD-VS VIDEO -CO VSXXXXXXXXXXXX5742 17.00" 2298 v�hai 105:00V 13.65 10 46 173.00 Road .:A (305)642.3369 FAX I'a .- ® C& This statement Is your only receipt. You have agreed to pay in cash or by approved penonal check or to authorize us to charge your credit card for all amounts charged to you. The amount shown in thsl crrAM column opposite any credit card entry In the reference column above will be charged to the credit card number set forth above. (The credit card company will bill In tha usual manner.) It for any reason the credit card company does not make payment on this account, you will owe us such amount. Ifyou are direct billed, in the event payment is not made within 25 days after chock -out, you will owe us interest from the checkout date on any unpaid amount at the rate of 1.5% por month (ANNUAL. RATE 18%), or the maximum allowed bylaw, plus the reasonable cost of collection, including attorney fees. SignaryroX II ASV 0+4 SI 1 057 63 is OR 49 � P3ttee A�e�rn� FYu ury1 ACM F 4 r ONI oo277 For, / nm ' HAttAntl ClAAte qm �ppg3 C� M m U a oaa.00rs, O 0 � � b Q � V O K'; O 'o f_ln N� 04) o z a� .� as O W O O � � b O ."C.+ O cq M M M 40, ��bo 0 U' µ A rci Cd QI cn V'y ? Ln m v) O rn O pp M M M C M O fYi�O O� M-IC4) A �2h- o00 U A A t'. Unline Receipts Page 1 of 1 /4t1'1@PICc]1'i/411 mse Flight: 0162 Date: 10103/2013 Transaction M 3336950 Credit Card M XXXXXXXXXXXX5742 Inflight Purchases 2 Liquor $7.00 Total Amount: $14.00 USD Grand Total: $14.00 USD * * Customer's Copy � ,C)(i�1aS3 https://www.aa.com/receipts/viewReceiptDctail.do?index=D 10/8/2013 ROMAN GASTES1 1053 63-27A3 I FL MO Date pzTo he $ Pay 4:ve , Oer F.A o rs U., U.- Bankof fterica-01 ACH AIT 063100277 I . RnrhrdCliM c> c7f [3 � - i.q. - 6D -: m 173 L NEUGENT,GEORGE Confirmation Number: 85870469 EMBASSY SUITES FT LAUDER 12/6I2013 9:14:00 AM Y: M eA S8T 4V ITV.S itwrv.t.s- EMBASSY SUITES FT LAUDER 1100 S.E. 17TH ST. FT. LAUDERDALE, FL 33316 United States of America TELEPHONE 954-527-2700 • FAX 954-760-7202 Reservations www.embassysuites.com or 1 800 EMBASSY Room No: Arrival Date: Departure Date: AdulVChild: Cashier ID: Room Rate: AL: HH # VAT 4 Folio No/Che 706/TSPN 11/7/2013 2:08.00 PM 11/8/2013 8:54:00 AM 2/0 EDTIED 199.00 966751 A DATE JOESCRIPTION ID REF NOI CHARGES CREDIT BALANCE 111712013 LOUNGE APPETIZERS LINTR 6638708 $16.78 111712013 SELF PARKING ECO 6639124 $18.00 111712013 SALES TAX ECO 6639124 C $1A8)(-A' 11/812013 VS '9827 GLO 6639453 ($256.75) 121612013 GUEST ROOM EDT 6668037 $199.00 Y 1216/2013 PARKING TAX EXEMPT EDT 6668038 ($1.0$) 12/6/2013 VS '9827 EDT 6639453 $22,97 — "BALANCE" $0.00 CREDIT CARD DETAIL APPR CODE 046250 MERCHANT ID 8- -8009090 CARD NUMBER VS `9827 EXP DATE 08/15 TRANSACTION ID 6639453 TRANS TYPE Sale Page:1 60 HilLOn OAVTO BEACH RESORT/ OCEAN WALK VILLAGE HILTON Di NA BEACH RESORT/OCEAN WALK VILLAGE 100 North kr4ritic Avenue j Daytona Beach, Florida 1 32118 T: 386 254 82DO I F: 386 253 0275 d �. E: daytona.concierge@hilton.com NAME AND ADDRESS: NE CIENT, GEOR ,E Room: 1623/02RF Arrival' Date: 11/12/2013 8:23:0013M Departure Date: 11/1512013 Ad ult/Child: 1 /0 Room Rate: 129.00 RATE PLAN C-FAC13 HH# 139427955 BLUE AL BONUS AL CAR Confirmation Number: 3536378102 11/15/2013 PAGE 1 LATE DESCRIPTION ID 11/12/2013567406*VALET PARKING - BHOEH OVERNIG 11/12/2013STATE TAX BHOEH 11112/2013GUEST ROOM BHOEH 11/12/2013STATE TAX BHOEH REF. NO CHARGES 5548469 _$19.00 5548470 5548469 5548470 554847Q 5550706 WILL BE SETTLED TO VS *9827 EFFECTIVE BALANCE OF Zip -Out Check -Out® Good Morning I We hope you enjoyed your stay. With Zip -Out Check -Out® there Is no need to stop at the Front Desk to check out. • Please review this statement. It is a record of your charges as of late last evening. • For any charges after your account was prepared, you may: + pay at the time of purchase. • charge purchases to your account, then stop by the Front Desk for an updated statement. + or request an updated statement be mailed to you within two business days. If the statement meets with your approval, simply press the Zip -Out Check -Out button on your guest room telephone. Your account will be automatically checked out and you may use this statement as your recelpt. Feel free to leave your key(s) in the room. Please calf the Front Desk if you wish to extend your stay or if you have any questions abaut your account. CREDITS ~J 9 -• $8,3.9 $7.74 / -^ $19.00 ✓ $1.24 129, $8,3.9 " . 74 $14.00 Q��,�fnOlJl, $19.00 $1.24 129.0 $8.39 ' S7.74 q4A DATE OF CHARGE BALANCE U n_ HILTON HHONORS WAMW 'Tll CONRAD d. Hilton onunyr�rr. $51 Q.11 $0.00 • ,... ®IiNCd4filQir FOLIO NO,/CHECK NO. 823934 A AUTHORIZATION INITIAL PURCHASES & SERVICES TAXES TIPS & misc. TOTAL AMOUNT PAYMENT DUE UPON RECEIPT V I""'/" D H M1EYM MISS HOMEW m Hilton Grand VarnllOni S z w c� Ul z lu a 4-2LU 1 �"1 F PE Lc� I �oiao� _ jj, �5_•fl PGAI( Id (MD. Hilton �iaygliS 8 AE501RYS HILTON ORLANDO CONVENTION CENTER 6001 DESTINATION PARKWAY ORLANDO, FL 32819 United States of America TELEPHONE 407-313-4300 • FAX 407-313-8483 Reservations www.hifton.com or 1 800 HILTONS AGUTAR, TERESA Room No: 1642/02 Arrival Date; 1/9/2014 10:56:00 PM Departure Date: 1/12/2014 9:22:00 AM AduIVChild: 2/0 Cashier ID: JL4/JESSICA Room Rate: 159.00 AL: HH # VAT # Folio No/Che 695669 A Confirmation Number. 3100725521 HILTON ORLANDO CONVENTION CENTER 1/13/2014 5:05:00 PM [DATE (DESCRIPTION ID REF NO j CHARGES CREDIT BALANCE 1211212013 Advance Deposit TINA2 4599125 ($178.88) 1/9/2014 RESORT CHARGE 10 KM2 4684543 $10.00 — �M5 C"c V- 1/9/2014 1/10/2014 GUEST ROOM EXEMPT RESORT CHARGE 10 KM2 KM2 4684544 4687542 9-0 �,, C • �� 00 {L 1/10/2014 GUEST ROOM EXEMPT KM2 4687543 $15 . 1/1112014 RESORT CHARGE 10 KM2 4690172 $1a.00 Pas 61" 1/11/2014 PARKING SELF (HRF) KM2 4690173 $8.0vl 1/11/2014 STATE SALES TAX 6.5% KM2 4690173 0.52 1/11/2014 GUEST ROOM EXEMPT KM2 4690174 $15 .00 1/12/2014 SF1 4691510 ($336.64) "BALANCE— $0.00 316 - '?m� opcir Page:1 r g, s F'.O Baoc 1898 mwKeg West; FL33D41-9%8�984 [� Fore I 6 / T T V- 5337 • Paie �C 1Q. S _ o:uiie 9. e.ac S w v C vmi w O i`" V- t �O O in n O O n O O 2 1 7hi 5121 7f. 1:00()0080026 Mob W-- Dudlm am cft 33D403 '57. -0 0 -SM- MLLARS Ciuk U.S. AND POSSESSIONS i 7G,! 5 12 :2 Wakulla Springs Lodge 550 Wakulla Park Drive Waktilla Springs, FL 32327 850-421-2000 Fax 850-421-2034 itr,ue@wakullaspringsiodge.com A Geor a N eugentnt C-1/23/2014 01/23/2014 01/24/2014 01/24/2014 01/24/2014 01/24/2014 01 /25/2014 01 /25/2014 01/25/2014 01 /25/201,t 01/26/2014 01/26/2014 01/27/2014 01 /27/2014, 01/28/2014 101 101 101 101 101 101 101 101 101 101 101 101 101 101 101 14.63 139.00 13.56 62.80 0.00 149.00 0.00 21.12 0.00 149.00 17.91 139.00 51,46 139.00 0.00 Page 1 of 1 72. 101 74956 i 01123l2014 01/30/2014 0.00 Master Foilo Standard Rate DR Transfer Debit :CK: 42 Wakulla Springs State P Room Non -Taxable DR Transfer Debit - CK: 6 Wakulla Springs State Pa DR Transfer Debit - CK: 23 Wakulla Springs State P Restaurant Tax Credit - TAX EXEMPT Room Non -Taxable Restaurant Tax Credit - TAX EXEMPT DR Transfer Debit - CK: 8 Wakulla Springs.State Pa Restaurant Tax Credit - TAX EXEMPT Room Non -Taxable DR Transfer Debit - CK: 10 Wakulla Springs State P Room Non -Taxable DR Transfer Debit - CK: 36 Wakulla Springs State P Room Non -Taxable Visa/Mastercard-...9827 AP: 020814 II .q s" Thank youfor staying with usl ainanoia ia:aa ahn We hope you have enj yed your stayl 0,00 14.63 0.00 153.63 0.00 a 167.191 0.00 219,991 , 3. 216.63 0.00 365.63 10 1365.00 0.001 386.12 .(1.12 1 ( �. W"-t--385.00 I 0.00 534.00 0.00 551.91 i 0.00 690.91 1 0.00 742,3711 a.00 881.37I 881.371 0.00� agar cue ��,ae�s Pay to the Orden of _ }'V� r1i r--- I if Margopn, FL 33060 2109 I63AIB16 9 a mte $ 17I & b — 4 Dollars 4 For 2109 0 'r • 1 LARGO, FL 3 037 USIA TELEPHONE 305-451-1400 FAX 305-4514963 qw Ofl-icul sp—, Neu tint GBIGMe name room number: 211/NKXZ address arrival date: 2/18/2014 5.23:OOPN departure date: 2/19/2014 adult/child: 110 room rate: 239.00 II the debltrcredit card you arR using for check -In Is attached to a bank or dw&ing account, s hold will RATE PLAN LVO be placed on the account for the full anticipated dollar amount to be owed to the hotel, including HH# estimated modentab, through Your pate of ched nut and such runds will not be released for 72 business AL: hours from the date of check-out or longer at the dlsrretwn of your hnaricial Institution. BONUS AL: CAR: CONFIRMATION NUMBER 83896739 bates subject to applicable sales, occupancy, or other taxes. Please do not leave any money or Items of value unattended in Your room. A safety deposit box is available foryouin the lobby. I agree that rely liability for this bill Is not waived and dgree to be held personally liable in the event that the indicated person, company or association fads to pay for any part or the full 2/1912014 PAGE 1 amount of these charges In the event of an emergency, I, or someone in my party, require special evacuation due to a physical disability. Please indicate yes by checking here: Q signature: CAL 2/18/2014 332816 TIKI BAR $14.88 XD aye.6rt4j 1 2/18/2014 332816 TIKI BAR TAX $1.12 1 2/18/2014 332824 GRATUITY $4.00 2/18/2014 332897 GUEST ROOM - 39.0Q 2/18/2014 332897 ROOM TAXES 41,9.88 WILL BE SETTLED TO VS *9827 $288.88 EFFECTIVE BALANCE OF $0.00 EXPENSE REPORT SUMMARY 4 00:00:00 STAY TOTAL ROOM & T $268.88 $268.88 MISCELLANEOUS $18.88 $18.88 OTHER $1.12 $1.12 DAILY TOTAL $288.88 $288.88 -800.fiarn pto Atanxern account no. date of charge folio/check no. 110545 A card member rame authorization initial establishment no, and location establishmentagreestotrwsmittocafdhoiderforpayment purchases & services taxes tips & misc. signature of card member total amount X . 0.00 V ® %. L A HILTON C 4 N R A fl 4447p1 �(rriapror� HO^^ "'OO° © Hilton "�` dALDORF P]j]tpn I;urc�entnn SUITES HOME ASTORIA• - .row., .n DOIJBLc['RLL' sY u e s x ., �� . Grand Vacations - H H O N O R S �E4ACIE NEUGENT•- 2118 saA ay to the CR— Td r oatef !'oo For Marathon, FL 3Wm 4 Dollars it Ra EXHIBIT 5 Unresolved/Unpaid Charges a� Jh From: Mears - Special Accounts [Specia[Accounts@mearstransportation.com] Sent: Wednesday, April 13, 2011 12:51 PM To: Schreck-Carol Subject: Your Mears Travel Itinerary Mears OnUne Reservations C�i3lFlRru�!�Tki�Cwl Your h'fears Itinerary Receipt Confirmed for: Heather Carruthers MWF 11111d`.'�Ii UNION 928767069 Confirmation ., Mrig Password L[.eg end. WNRow,: Trip 4-ore-way � Mtet do Greet Type . #"U Adult Child �mmlTa DateMme !€ ,Amount 0 Amount Totals ORLANDO INTERNA71ONAL AIRPORT HILTON ORLANDO BONNET CREEK 16/24/201108-10AM 6/21/2011 03:16 PM 1 $34.00 0 N/A $34.ao Total amount Paid: $34.00 ' The Confirmation # identifies your itinerary in our reservation system. You will need this number when you arrive at the Orlando International Airport Mears Shuttle cashier booth in order to obtain your tickets. The Password is required to view/edit your individual itinerary on-line at httl2s:/Isecure-mearstransportation.com. Please print this confirmation page. When you arrive at the Orlando International Airport, you may use this page to redeem your transportation tickets at one of our quick check -in kiosks or you may present it to the Mears Shuttle cashier. Kiosks and cashiers are located on the lower level (level I) of the Airport. Please follow the signs in Baggage Claim. ' The cashier will supply your return trip shuttle transportation tickets and confirm your return reservation to the Airport. Our Customer Service number is (407) 843-0855. If you are traveling with Virgin Atlantic Airlines, your baggage will be sent to the "A" side of the airport. 41) DOUBLETRE E By , "I". Rc 4w, ivotion Confirroation Thbni You RDMAN GA5TESI for tooling year marVi-Jotl an'nw at ww+r.4jub%m c9m. We rook forward to seeing oust our hjir' Crests an Account for raster re$arvatt-.WS, pjuL news ae0 OIWS ire arM. rnm may be r:mes wf sn pe nrurn rt� ties are :r l: +, x;shir 3e a r an r+ Crrrr 421 McIM40r'4 as CAP 4s$10 r Afa pn monk Ra�irit D+sccur•.rtl Room U,� =+Aa � ... =<rr. StaY Information Conflm}stion Num:iar- 87877147 Check -in: sr 16W2011 Check-out: Sire 17 Apr 2011 Rooms: I Guests per Room: I AduX Roorn Tvpe Preferences: Mon-S.rIuiv ft" PTwerrces have Dean subrnrlreJ w4rh ywr ra:*YIF Van and an-� tubX:t ra fwoct avan,aA.47 Want Exsla MOWS, TarrC6, tMnks of Snacks weItAr in yo:rr re4gn7 Hotel Lnformjtlom 3990 S. Roosevelt INVO Key We,l Fksioa 33040 1-305-293-1615 Room ■ Rate triforttlatlon Room Description - room Troe: Rate TVDe: Rate per iviaht: -"I fa stay tie: Room: Taus Tow Total for Stay: fr.4rds tax and service d.agwy atom, Tax a SwMce Owtrgwa 2 Q::ee,% eEDS A-110 tuLWW-NDD� SaoKING Nan-S. Wong Roo•n *.anRrmr=A IhTkRhET "ST RATE 279.¢o usD� MISS 313.aa use • -is" are asdmstc0 025*4 on a '.2.50 ';i p[. taam p"" 1`1103 Lax. Char W. In tans- or fk*3 apl� •ad afte• DW- m. may affeJ .re total rote for your ttay. Addlitionel Charges • Par" Chargrs: Self ParU; ; jJ 10.09 ; Vale- Parking: 10.09 Rules A Restrictions • There Is a Credit QSM requbed for thls reservation. • It yos Wish to causer, plaesa do so 73 hours p"or to arrival to avoid can"ltetlon panantes, • A maximum of one room par night at a spedfrc hotel for the 6tamond VIP Member to accuPY rrrey be validty beaked In accordance with the Heston Manors Terms anti Cirri Hons tllersond VIP Membeeehip 40 hour 4uarantr od regamill one banofit. Addltlonal rooms booked sit the mama hate! for the arena datefs] utilizing the 48 hour guaranteed reservations banant are fnvsNd and w0! be cancelled by the hots! and aeesmarodaMons denied without any ItabRlty far such caneeiied rowns. Rooms booked utilising the 42 hour 9"renbeed rewatlons bamrnt are booked at the prevailing rates and pro-negatletad rats and/or corporate rasa cannot be utilised with this br Went and cannot be honored, Guest Information Guest Name: POMAw rngMsr Address: Options Extra Faiow and towsts COU tKwarages s"C" Mare Save this Itasa 'won to Your Calantiar . 1. (oedWll.PDft' mobile Wephon ,w_) hrtnc-//RP.riirP,hilton.comlenldt/re4confarmation.ihtml:isessionid=X 101 CWEC'HWX 1 MC S... 4/11 /201 1 HAY T R f G E N C Y CLEARWATER BEACH � RESORT AND SPA INVOICE Payee RnmRn %gS4nei Membership Bonus Code Confirmation No, 5450185901 Group Name Florida City and County Management Assoc Date 06-01-11 06-01-11 06-01-11 06-01-11 06-01-11 06-01-11 06-01-11 06-02-11 06-02-11 06-02-11 06-02-11 06-02-11 06-02-11 06-02-11 06-03-11 06-03-11 06-03-11 06-03-11 06-03-11 Description . Group Room State Occupancy Tax County Occupancy Tax Resort Fee State Occupancy Tax County Occupancy Tax Parking Valet Group Room State Occupancy Tax County Occupancy Tax Resort Fee State Occupancy Tax County Occupancy Tax Parking Valet Visa Early Departure State Occupancy Tax County Occupancy Tax Visa XXXXXXXXXXXX2688 XXXXXXXXXXXX2688 Hyatt Regency Clearwater Beach Resort and Spa 301 South GulNew Boulevard Clearwater, FL 33767 Tel: (727) 373-1234 Fax: (727) 441-3672 Room No. 1507 Arrival 06-01-11 Departure 06-03-11 Page No. 1 of 2 Folio Window 2 Folio 55618 Invoice Cha m 167'.00 11.#i9 8.36 15.00 ✓ 1.05 0.75� 10.00 167.00 f 11.69\ 8.35 j 15.00 1 1.05 F 0.75 10.00 .% XX1XX 167.00 -� 11,69 8.35 XX/XX \$ ln3 1 a is x Credits 427.68 H-�T R E G E N C Y CGEARWATER BEACH RESORT AND SPA INVOICE Hyatt Regency Clearwater Beach Rewrt and Spa 301 South Gulfview Boulevard Clearwater, FL 33767 Tel: (727) 373-1234 Fax: (727) 441-3672 Payee Roman Gastesi Room No. 1507 Arrfval 06-01-11 Departure 06-03-11 Page No. 2 of 2 Membership Folio Window 2 Bonus Code Folio 55618 Confirmation No. 5450185901 Invoice Group Name Florida City and County Management Assoc Date' DesOripgan ` Chalices . Credlts No fmquenl traveler scmunt has been credited for this stay, To enroll In Gold Passport, can t-800-5144YArr, or Total } / 614.72 614.72 visit www.GWPassport.00m. Guest Signature i apnea ftt my 5ab*ty fo- this t.d is act waived and t ap,a to be he�'1 porsonANY Habra to Oil oven, that the indiCjtod parson, oampeny or MOS0600n lab 10 pay for any port 0r Iha full amount of thaw Cha Ns. Balance WE HOPE YOU ENJOYED YOUR STAY WITH USI 0.00 We trust y -�J &"eyed you k+ay at the HyaM RaQarw Clemuer Resort end Spa. Please let us. Ar2w your ih0W l9 at p'w.`..iwol.vf�hyattcorn. For Raso.W.on Requests 1 •aaa tall 727.373.1234 Cr M233-1234, For 1Mnq Inquirtos, IW-4" punt 8"452-7470 or email na.wc�merservk e�hy ,tt txarn for t a;3 & Fowad kiQuird". Plan-4 0-me, - Pler %gwNtygr"tLMM How was your stay of the H}a@ Reponrcy Cicauwator Resort and Spa? You may be surveyed MP-'d:nQ yW V" If wr did not meet your expacbews piaar3 tat me kr:: why. Streply Cmtpct me at orin.henry0hyan.com or by telephone at 727-373.1234. Erin Henry, R000, s. Execuive. Please remit payment ta: Ropncy Clrarmwof Resort and Spy P.O. Box 23481 Tampa. Ft_ 33823 KEY LARGO, FL 33037 TELEPHONE 305-451-1400 FAX 305-451-3953 RECEIVED AUG 18 '1011 i01C.F - v:o iw RATE PLAN qH�H,�# CAR: CONFIRMATION NUMBER: 88229640 BJ17/2011 PAGE 1 8/16/2011 147176 GUEST ROOM 8/16/2011 147176 ROOM TAXES 811712011 147287 VS `8830 "BALANCE' EXPENSE REPORT SUMMARY 11 00.00:00 STAY TOTAL ROOM & TAX $178.88 $178.88 DAILY TOTAL $178.88 $178.88 VS "8830 RICE, DAVID n 126/KXTH 8116/2011 5:09:00PM 8/17/2011 & 15:OOAM 110 159.00 LV2 $159.00 v $19.88 ($178.88) $0.00 811612011 5:09:OOP 62799 079766 -178.88 A Gastesi. Roman Page Number 2 Invoice Nbr 1000008279 Guest Number 221675 Arrive Date 10-31-2011 + Folio ID A Depart Date 11-01-2011 No. Of Guest 1 Room Number 201 Club Account SPG - A42671152985 Time 12-15-2011 11:47 Duplicate Invoice EXPENSE SUMMARY REPORT Currency: USD Date Room Food/Bev Telecom Misc Taxes Other Total Payment 10-31-2011 $105.00 $0.00 $0.00 $24.00 $15.33 $0.00 $144.33 $0.00 11-01-2011 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $-144.33 Total $105.00 $0.00 $0.00 $24.00 $15.33 $0.00 $144.33 $-144.33 �. MONROE COUNTY SOCC Ban f America TINA BOAN XXXX-XXXX-XXXX-9215 October 26, 2011 -November 25, 2011 Page 3 of 4 Account !Number Purchases and Credit Limit Credits Cash — Other Debits Total Activity ROAN, TINA XXXX.XXXX-XXXX-6294 10,000 0.00 0.00 2,209.46 2.209.46 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2060 2,500 10.89 0.00 380.94 370,05 CYR,CONSTANCE XXXX-XXXX-XXXX-9876 1'000 -- 0.00 . 0.00 $96.95 596.95 GASTESI, ROMAN XXXX-XXXX-XXXX-2688 16.13 0.00 0.00 0.00 156.38 Posting Transaction Date Date Descri an Reference Number MCC Charge Credit VO_NR0E:C0LfNTY SOCC Total Actsvi y Account Number. XXXX XXXX XXXX-9216 $1,026.67 ROAN, TINA - Total Activity Account Number' XXXX-XXXX-XXXX-6294 — — _ ___ Z_,2_09A6✓ 099 r 10126 10125 APL*APPLE (TUNES STORE 866-712-7753 CA 246921612980006659941953- 5735 10/26 10126 APL*APPLE ONLINE STORE 800-676-2775 CA 24692161299000783042388 5734 207.00✓ 10/26 10/25 OTTERBOX 888-695-8820 CO 24492151299027343495791 5999 899.10 ✓ 10/27 10/27 APL*APPLE ONLINE STORE 800-676-2775 CA 24692161300000016765497 5734 207.00 V 10/31 10/29 APL*APPLE ITUNES STORE 866 712-7753 CA 24692161302000551593658 5735 099 11107 11105 KEY LARGO RESORT AT MANATKEY LARGO FL 24755421309153097052039 3638 1✓!aQ•a� r+tie+Qj� Arrival:11103/11 11/16 11/15 OTTERSOX 888-695-8820 CO 24492151320027395668603 5999 — - 749.25✓ — — _ _. __-- CARRUTHERS, HEATHER _ — - — _ .Total AGtiviiy / Account Number: XXXX-XXXX-eXXXX-2660 370.06 10127 10/26 KEY LARGO RESORT AT MANATKEY LARGO FL 24755421299152991744115 3638 139.607, Arrivai:10124/11 11/09 11/08 HILTON GARDEN INN DANIA BEACH FL 24445001313600261251730 3504 .. 109.89✓ Arrival:11106111 11/17 11/16 HILTON GARDEN INN DANIA BEACH FL 74445001321600305864360,3504 10.891-` 11118 11117 KEY LARGO R1 SORT AT MANATKEY LARGO. FL 24755,421321.153213.9.174410 3638. 132.05 ✓ _. CYR, CONSTANCE �- -_ — -- T - - -- _ Total Activity 69.6_._95 Account Nurnber, X_ XXX-XXXX-XXXX-9876 T _ 3T8.95 Z 11107 11/04 SUNCOAST MARKETING INC- 954585-4351 FL 241225913089800T3976504455111 11/18 1 V17 KEY LARGO RESORT AT MANATKEY LARGO Arrival: 11/15/11 FL 24755421321153213917481 3638 139.00 rAL d, 11/18 11117 KEY LARGO RESORT AT MANATKEY LARGO FL 24755421321153213917499 3638 ✓�L- . 139.01 Arrival: 11115111 ______—_._ �_.-- __ SI, GASTEROMAN ---- — — �- --f — -- Total Activity Account XX-XXXX-268..6 987.13 _Numb_er^,,X_XXX-XX 0131 10128 DELTAAIR 0062361314414DELTA.COM 6_80___270 GASTESI/ROMAN 0062361314414 Departure Date'. 11/01/11 Airport Code: MIA DL K ATL Departure Date: 11101 /11 Airport Code: ATL DL K TLH Departure Date: 11/01/11 Airport Code: TLH DL KX ATL Departure Date: 11/01/11 Airport Cade: ATL DL KO MIA 11103 11/02 CITY TAXI INC TALLAHESSEE FL 24055221306207588500338 4121 25.00 11/03 11/01 WESTIN HOTELS COLONADE MIAMI FL 24610431306072003241576 3513 144.33✓ Arrival: 10/31 /11 11103 11/02 YELLOW CAB OF TALLAHASSE TALLAHASSE FL 24435651307892015780831 4121 20X 11/03 11/02 MIA PARKING GARAGE 305-8767599 FL 24492801306118000100310 9399 34-00 11104 11102 GOVERNOR'S INN TALLAHASSEE FL 24512391307900015893378 7011 145,13 CLERK OF THE CIRCUIT COURT MONROE COUNTY BRANCH OFFICE MARATHONC SUB CO( RTHO(,SE 3I I7 ON ERSEAS Y �lOVROf COL RTFIO(SE PLA%TAT1Oh KEY QONERW4EHT C6ATFR MARATHON. FLORIDARIDA 3SD50 SM WHITEHEAD STREET KI!Y 14FST, PUXUDA 33040 88820 OVHRSr-%S HIGHN AY TFL. (3JS) 2s%027 FAX (305) 299-1745 TEL (305) 292.3411 PLILNTATION KEY. PDDRIDl: 33070 FAX (305) 241.3660 TEL. ( M) 832.710 P..".X (305) 852-7146 DISALLOWED/QUESTIONED COSTS .TRANSMITTAL MEMO To: Connie Cyr From., Cheryl Trilsch Date: October 18, 2012 RE: P Card August 25 2012 Stmt We have disallowed/questioned certain costs on the attached invoice for the following reasons: Amount _______. Not in accordance with County's Purchasing !� Policy. _�_�__ Not in compliance with Section of the corresponding contract. Amount $15,pp x Not in compliance with Florida Statute 112.061 or County's travel policy. Amount Missing, incomplete, or incorrect, supporting documentation. Amount Insufficient budget. Amount' Invoice related deficiencies. Amount_ _ Other. Amount Missing Purchase Order. Description below or attached is for clarification of requirements: hotel receipt is not a zero Additional information is required in order to process the above disallowed/questioned costs. For further consideration of payment, please resubmit when deficiencies corrected. TOTAL_ DISALLOWED AMOUNT - $150.00 Eq I ! � I i {1IIII 111 LL f� Y w p I .L �L0 O i I 1 z I a x I 9 91 N I i i l^ oc ! � j I I 4\l 1 i 9 KEY LARGO, FL 33037 TELEPHONE 305-M-1400 FAX 305 451-39i3 name address ff lv (11�fltredrl wd ;+�:•-* M� -j tar dWdn u aM4.)d tom b3lw w dc:�d''=v aotnw"L a ��;+ rr'e tic p9x: i or dse � c M lm th ! X'; at xd l:_aHr RC irtl lt7 t t t :►ad t)74 f�ayi„ x ik .np rF°:�i1k;Rd 1'i.frrk ll::!{Y�kf yp�' C i! tl`Q Ww sigh k tS Y=: ur %T'±'.,ul-j f7217,wmm sw k:•A iye drR of dr;.9 -M c. hs;^„ r. =kt twv-w at yc a ±ar.x0 ,sswte'tn. CONFIRMATION NUMBER: 808NM 8/1612012 PAGE 1 roan number: 201tNK>Q arrival date: IW1412012 3:25 00PNI depamAre date- 8/15=12 adulfttld: roam rater �p 9ti0.00 Hf AT PLAN I_vo ftatanttra a tgapr�t to �fes; om,pt cw or atfw• %T M - F:ssee do rot it&* arty rrnrjey or ycrrover,.As-44ispadshaxkIAgreetadmy.a:.dy�rtlNtti]ax rr �dr-sir�ae to b, the ewm,omn thaiwk,,thdpmwa Q xwny t aAwatin f: mfs .a 04 fm ary; = ; rr th fas a oat wt d Brest! tk. :s t f wA tegwV d w-'*k* dWwy of USA TODAY. tf r&unt a artet of 39.75 t : t•t d Eary uu[wrt hT l+l a of an ensp y. 4 or st, 'tc-x ka y -t r i AiiCe9e )�3 by dr aA�ng i>r:a Q 8115/2012 220593 GUEST ROOM SINGLE EXEMPT • • BALANCE EXPENSE REPORT SUMMARY 12 00:00:00 STAY TOTAL ROOM & TAX: $150.00 $160.00 DAILY TOTAL $150.00 $150.00 vcco .,It no, Makico, Poland. Turkey, United Kktgdom, and United Romania. card member name ertabllshw+ent no. ann Iocatan signature of card member x s15o�_. $150.00 WAHMM.et 9 •D%IfO/1q*Mw6 80313 A ad honzattor Init:ai purchases & cervices - --taxes ti s 8r'1i15�. total amount -' lium HI LT�N COtrRAD I�^�s=`h HOME ., ,. H111�m � ....� :::'�,irsk�nlnn � _ .. H'irrn H.HHONORS Z 1LJ W � G m a LL i W L3 °ou U. 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O Z C Y 7, w m CJ zLO O`..ij w Two j 0 01 p C C E C( r - E L I E T S7 O W 0a d y y t m Q W 55 U Q� �aM«W a PAGE 01/03 Heather Carruthers 494at Name: MF01iMA' ON INVOICE A/R No: Folio No: 16M34 ��1'1��'J1' Hera Dcscriptian ..� 09619-12 09.20-12 09-20-12 09-20-12 LMI LOEWS DON CESAR HOTEL. ST FETE BEACH Room Number: 324 Arrival Date: 09-19-12 Departure Dacia: 09-M12 CanEUDetiCA Nwnbdr. SIS11533 Merchant Ref#: Page No: I of I Chimes 'UroW Room ADcormnodagon 129.00 Visa XXXCODDDDDM660 1 7t;P Miuma r Chwp Room# • : aMC)C# 7093 8.43 Visa 660 =VP 12 31-13 credits 129.00 8.43 I TNucstcd ucwapaperdelivery. Ifrefsed, a refitaud of Total US for wall Street Journal or SIS for St PetmW=g 137.43 137A3 Times will be issue& Balmce 0.00 Welcome our new Fast Coast properties: The Eacws Madison Hotel and The Loewe Hostoaa Hotel. Two capital cities rasicia8 more history with Ikews. -�� -3400 G@fBoulevard, St. Pete Heaah, FL 3370fT: (72 w*1 e364-SSI F7-5034 Toll: (830) 282.1 116wcom Tom Ravenel F rom, Tom Ravenel Sent. Monday, September 02, 2013 2:17 PM Subject: 'i3oari-Tina' Commissioners' P-Card - July, 2013 Hi Tina, In reviewing the expense reports, there are some items as outlined below: Bob Shillinger is approving his own Purchase Report. Who would approve this? Bob also put other's airline tickets on his card. I don't see in the policy where this is specifically prohibited, except a reference in the Cardholder Agreement. The purchases were for official BOCC business. On the County Administrator's report, there is a car rental from Tampa to Marathon for $1 i SS As the County Administrator returned by air, it is stated that Mayor Neugent drove thr e car back . As Mayo Neugent did not provide a Purchase Report for the trip to Tampa, I have no substantiation/justifica for the rental car charge Plus tolls. Also, the rental period was from 6/26 to 7/2. I have made partial payment, but would like to remit the remainder as soon as possible. Thanks for your help. Torn Ravenel, CPA Finance Director Monroe County Clerk of the Court 500 Whitehead Street Key West, FL 33040 ravene11@m nroe-clerk.com 305.292,3560 U G E 0 a z a '0 E U 0 0 � F 0 n u � Li _n �3 M CT f� u z _ o E. 4 00 o LL 00 0 a � M M N C14 N i Ij U,�E, fAir J.J. TA A& now Vol Q,) ANNA chuim .32 W R�A.A, M�INMM ...... ... . PTA "U lrl CAM" AMV all""M Vol C"I'A je I" MSS M L M It InISL al"O CKYL, 00 VhX 1 :11 jjaCh Mp tillV- ------ ........ ........ ...... .... zu awl qmamn rymiq 14 romm, cW? us at A&WA2D, IN': 0 h1up ms remim co }'I'.,. oy LOTS wn AWkWbd*AftDWCMrIt MOr ROE Cap4TY U~ orPryr— VISA) x 42 Pou�: 1tioD� I l.BOMWAR0 ST CLEARLY LosTER APO 727-SWI407 Vdb Ids o VG * R �pa� VNYgo D*Wk oadEOid' ORYChIR"tM zoo s�oArr I'm rr. P41f IVuv+e� FL078Fr1�2 Okra OOdom"m ;woe Tc;V Driven: Sol Fuel aamp RoW�Ay: AM Rr�n I aced= NOOUt OAM Hmpf AY 8TE 102 TUS RO�t IOee MA THON �L,23090. - 7 i RaM of ■r� Fen UN4w: r:,w and trwopr Umc i *mrrE —Yaw Dk.mv C44umW gwvk n TeW: 0.00 ?L b E DY r� zliJ➢o • tC7 00 10� JI1 Tots and iil *w: Y r Irm STATE SWCNARGE 2.00YDY ILM Ils? Your Total Cher" peg: law P"*dYmaet om ThriA yw l0r nlh Avis. k you hm wy rap�g eToO, per a. aawnm a�w ATaE proYldK. HiA cl t-DEC-7d6.0030 or rwM Ifx'r w�h aAe r wwn.rAe� aco� For 0A 08xf oIMM am" ma{ I400-3=L7900or www.Av4Aom. Al Arta, we an aanr.�iMd b IPR— np Tau whh !w 6nL iwMrr empw r " In Vw kxkepq. IA4 min Fa bw*m d chug pn0gr paop4. Yaw VIP -me vm ewmd b you by LOUTS. Yaw v~h wen dodw-t h by JORGE. v c a o i W� Q 4r; Ll a. w 49 en z U V U 2 cn c o 71, c �.; a .0 is. CA U U U N 0 G ge R V R t? et OC pip r1l M 00 � cc z �t o 0; 00 v o 00 F p 'fl V 3 M rn Nj r1 J ❑ 00 i i �a i:� Pllgt e-Tall Receipt Below please find a summarized receipt of toll activity from your recent rental. Customer Name: ROMAN GASTESI Rental Agent: Avis Rental Agreement Number;ll1ftEI # Rental Check -Out: 6/26/2013 8:14:00 AM (CLEARWATER, FL) Rental Check -In: 7/2/2013 8:00.00 AM (MARATHON, FL) CC TM: VISA CARD CC Number: ************5742 Sill Number: T18600409 Total Cash Tolls: $10.81 eToll CGnvenience Fee: 114.7 5 $2.95 per renraf day, max $14.75 per mortal month Total Charges: $25.56 ✓ Toil InforrmtIon AVIS eToU a 7/1/2013 1:27:14 PM Florida Department of Transportation -- HOMESTEAD SB 02 $1.28 7/1/2013 1:20:0S PM Florida Departmant of SR874 SOUTH (AT 02 $0.50 _ Transportation TURNPIKE) 7/1/2013 1:18:53 PM Florida Department of Transportation SR874 SOUTH (KILLIAN) 02 $0.50 7/1/2013 1:17:11 PM Florida Department of Transportation SR878 WEST (87TH AVE) 02 $0.50 7/1/2013 1:16:04 PM Florida Department of Transportation SR878 WEST (AT SR826) 02 $0.50 7/1/2013 8:45:09 AM Florida Department of Transportation SR878 EAST (AT SR826) 02 $0.50 7/1/2013 8:43:54 AM Florida Department of Transportation SR878 EAST (87TH AVE) 02 $0.50 7/1/2013 8:40:54 AM Florida Department of Transportation SR874 NORTH (KILLIAN) 02 $0.50 7/1/2013 8:39:38 AM Florida department of Transportation SR874 NORTH (AT TURNPIKE) 02 $0.50 7/1/2013 8:32:12 AM Florida Department of Transportation ._ HOMES rEAD NB 02 $1.28 6/28/2013 3.52:22 Florida Department of EVERGLADES PKWY - WEST 02 $3.00 PM Transportation 6/28/2013 2:02:31 Florida Department of SUNSHINE SKYWAY N 02 $1.25 PM Transportation Please note, there may be a delay on tolls being posted to your receipt clue to a delay of the Transportation Agencies consolidating and pasting tolls in a timely manner. in the event additional tolls are forward_d to us, we will process them and forward an addition e-receipt to you as soon as possible. If you have any questions regarding toll activity that is listed on the receipt please contact us at 800-482-0159. www.htatic.corn'CusloMslPrintCLstc-:nwRoCV,,pt_abg.asp o2arwn tD=I&DOMWontraciNLeter=U7014732201) IIID=310MAgordDm208 Cyr -Connie From: Thanks for staying! <efolio@marnott.com> Sent Friday, November 08, 2013 4:10 PM To: Cyr -Connie Subject Your Sep 24, 2013 - Sep 26, 2013 stay at the Washington Marriott at Metro Center Thank you for choosing the Washington Mamatt at 110ft Center for your rnt stay; As requested, below is gibithno summary or. adjUstnnem for your stays, I yell have ga>s*tlons about your fill, p'ezise contacf us at (202) 737-2200 or T7oE!trocenterbillinl (5marriott—co 'rl. Make another n=rvatton an Marriatt.cmm >> HoUll; 1 at0ingtoea Maniatt at Metro bluest: QASIEM/ROMAN CaMatw MONROE COUNTY FL 775 12t1'a Stet NW BOARD 0 WasWrsgt on, District Of Columbia 20005 USA (202) 737, 22M Dat00 of Mar,Sep 24, 2013 - Sep 26, Roam nuenbe: 627 2013 Group near b= 7478 Guest ewrrabmr: 3W tlar�to Rewae'ds nunibet if)0=2847 Date Description Reference Charges Credits 09/24/13 FIRESAGE 4182 13.83 09/24/13 ROOM 627,1 289.00 09/24/13 RM TAX 627, 1 41.18 09/25/13 ROOM 627, 1 289.00 09/25/13 RM TAX 627,1 41.18� 09/26/13 Payment - Visa ROOM C/O 674.19 XXXXXXXXXXXX5742 Total lsalance 0o00 USD Wow was your stay? Share your experiences on Marriott Rewards Insiders. Was that the best night's sleep you've ever had? How about a repeat performance at your place! 1 m IE C M 4n wl 00 W% %n 0 kn 0 :a :9 IM EL 4. O 00 a a Cl CL c- f4 V-- fn r4 r- z to E co 14 SP I pp C 12CQ ion V 3 9 U Od A. CD Z5 Schreck-Carol From: AIEt SEA@AOL.COM Sent: Friday, November 01, 2013 12:14 PM To: BOCCDIS3 Subject: Receipt Confirmation It AIR & SEA TRANSFER FORT LAUDE=RDALE, FL, 33311 954-793-6844 t f 11/01/2013 12:12 Transaction# PM MA0182579913 Ft Lauderdale to MIA $95.00 1 @ $95.00 MIA Tax and tolls $6.00 1 @ $6.00 Subtotal 101.00 Discount 1.00 Tip 20.00/ Total $120.00 Visa **** 2660 Thank you for your business! WWw.AirAndSeaLimo.com AIR & SEA TRANSFER loves Yelp! Write a review 4- 4v, A'--f'u"�"1'.ix.1wvei�. r .,.wi'•ar :.'.913'A✓ �V :3 r.ti t� UKILANUV 111 - yr RES- G01502c6896 /ICXA / F RR 526671180 ROMAN GASTESI #0 INITIAL CHARGES RENT RT$ 79.00 /DAY P 2 /DAYS 7$ 115588 SUWWAL CHARGES ADDED DURING RENTAL LDW DECLINED LIS DECLINED PAI, PEC DECLINED PERS DECLINED FUEL & SVC$ .543/MI $ 9.78/GL T$ 41 SERVICE CHARGES/TAXES CONCESSION FEE RECOVERY $ 2073 FLA SURCHG . 06 ENERGY SURCHARGE T$ 1.49 TAX 5.500'% ON 228.81 $ 14.87y TOTAL AMT DUE In A43,68 PAID BY VISA XXXXXXXXXXXX5742 FOR EXPLANATION OF THE ABOVE CHARGES, PLEASE ASK A REPRESENTATIVE OR GO TO WM.HERTZ. COM/CHARGEEXPLAINED VEHICLE:01498 /5660535 14 SIRIMPALA5P3.GN LICENSE: GA AWF4398 FUEL: FULL 8/8 OUT 0/8 IN MILES CHECKIN: 5528 ,MILES 0 RENTAL: 3446 MILES DRIVEN_:_ - 82 !CDP: 00099 RENTED: SHELTAIR RENTAL: 11/13 / 13 08:08 RETURN: 11/15 / 13 .07:48 RETURNED: ORLANDO INTL AP COMPLETED Y: 1119 /FLORLI6 RATE CLASS: F * * * A MESSAGE FROM HERTZ * * * SKIP THE COUNTER, AND EARN FREE DAYS, FREE WEEKS, AND MORE? JOIN HERTZ GOLD PLUS REWARDS - OUR FREE LOYALTY PROGRAM. ENROLL ON HERTZ.COM TODAgl **WE LOOK FORWARD TO YOUR NEXT VISIT,** i '$25 on your next rental U-"Llr Lei SurVeY: her#zsurvey.com - or 1-800=278-1595 Enter access code! 1. 01318 CHOOSING '.�i1!C�i1. ' oftar i` aiwe S f';�`i` Ygai��7}ly�ApI�f/�/ISti q •i L i :. 11RdA3ber i L1`arrt.X.XKI{�; MX6G10 Worldarida Dies : MOEM CQtl14TY ovis Lar Mttb,,r . 0' 1 ? `, C 0 , 1 Plate Humber o FL '; WJA VeL De2criptien : bail Mhr_4_r i' ('RU'q.' Bdw titer Out c 28101 1.11% Fuel Girll a R,?zdioq: F'1'11 Datefl'ime : SAN 09,r:014QOL.2� M Return Pita/TWe : S'M 1111014410*D :er thc�r� �t`?':� `;I;JJTF1 RMS£VELT btiAEVAD Return L.cicat�.On : 1:14,Pu5 i£f�Fi1h ". AC S R! D KEY b)EST,FL,37010,U5 FM.- W.'1,R:5,1"L.,7ZY1S.,M -- Addititw1 F'esJs w.y fioi; if rhar.ties Ww;: MtkJ,. To Ycwt Wturn Datt�, Tian YOUR UT MTEP VEliFLE" MAMIE.z YO& OPTIONAL. PR1117t1CYb/'i1j'►Ct 1 1 DAY 41CL D L. - EUSIN'_ia6 1:;t NT€+? iw PH Y :tt•1'LE L`"ITIi i 1M X'i1 011.EALk lo, ; D.,4mge Wai.rer 5. /"' tr W.1in.A .11 ° �.� :_,is",1 r�=citai:rt lriSE" anee 21.5C 274. 5,a.A F_yrscnal Efstr+ce Prutectiosl ?, i ° , 715, sal' 1bFli�tited E,° initials l .1c[rot�y;j�ti� int: ETti.xt4 Fst:iat. t,i Time t il1., w. ted`'dL7tfiln �'r�r l'+1E4k.:.. — l` 1 _:':A , Aui-n tili 'vz"IkYp ?- .;e up fl a y eL "1Vr..y t. If w do nuk, addSt.%s7n: 1 ftr 1 aka : rf'r' '�►pi; ., EMM MT1 Q TUT ," i` s l.t1l � A � _ . � 1" 4'p f ins F11 or ' . 1: ' �� -#0 f 1, i. hs y i, Fa y,n f ` k 5 •ti is y . --___.,_.._WI WEB— >rlterat uthcized driven iri*1Rr nre i:i pi'imayy: F`'11Witi"' StEi',tt:5 627.i263(2), st��es the valid and 1_011KA4ble "Rbil,ity iAFQVAnc end personal in iury pr-,3ti:t:ti(�n insur'anc.-of aoy akhoriz,.d r:,itxl driva, i- tiri,mary for W. lijiiL � Iiabi.lity iris persDri-1 injury prOULUOn Leverage rtttuired by ;.'f:=. "29.02f(7) and 6W.-/?3 Florid-. 5tAWAEF. "nt�rta=:�tti'. drivers Ind, CO. ;9' :rh Damagt: Jaiver is uoticmprl. Pr,��4ded daily ztest of �,-,M ct,ver,.. your rt=-fir_iisibilij; €cir uOwAge to t:Qr' ca check; is th yoitr irisurc.- this way be duplicative of your om. car the chi V. d that I Nave rct:kived al! iioticr: ;yid tE:''w- tixe anil 16 thr rEn+al jatknt. Vic ada;itirvl-=j At of >;x1,l �d vit$i# -ior t:r'itten ci s<AEit.. Ticl.:ats, FOF. aisti Mmin f _es, tw be chart'1_4' to thi- ren" l ( y you ti v> s�ti iir�t' rE< _;rrfit,�} lhi<_ rental,, .s1 us ati ;;4 +.29, ,- �P44 >f.i w_ i.tz.l u'�.'=�F ritedWts? ; rlt�Tb/ !'UTT� EXHIBIT G Missing Receipts/Documentation for Charges all. C}UNTy MONROE KFY WEST FLORIDA 33040 (305)294-4641 Monroe County Board of County Commissioners Office of the County Administrator m{ The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441— Phone (305) 292-4544 — Fax May 11, 2011 BOARDQF COUNTY CONjMiS5I0Ni=R5 Mayor Heather Carruthers, District 3 Mayor Pro Tem David Rice, District 4 Kim Wigington, District 1 George Neugent, District 2 Sylvia I Murphy, District 5 RECEi r"L ' , 1 1 2fli In regards to the American Airline charges to my purchasing card for the month of November, 2010; the credit card was charged $25.00 by AA (American Airlines) which is their fee for changing my ticket that I was told of at the time when I contacted them regarding the changes that needed to be made. I was scheduled to attend the FAC Legislative Conference November 17-19, 2010 in Jacksonville, but received notice that I also need to attend a meeting with the Army Corp. of Engineers in Washington, DC on November 18, 2010. The breakdown of the $566.70 charge by AA is as follows: $688.10 —tickets from MIA to DC to Jacksonville to MIA (this was done on 11/16/10) - 271.40 — the original ticket for MIA to Jacksonville to MIA (this was done on 11/5/10) $416.70 this is the difference in the airfare 150.00 - this is a charge by AA for Orbitz known as a change fee (please see print out from Orbitz) $566.70 I am to 'n ceipt from AA with this break down. Roman Gastesi, County Administrator State of Florida County of Monroe Sworn to and subscribed before me this 12th day of May, 20011 by Roman Gastesi. ( e of N ub tate of Florida) Personally Known OR Produced Identification Type of Identification Produced VV770 RNGEk GYR MY COMMI55lOIV ' 1 po 988884 EXPIRES: January 19, 2014 Bonded Thor Notary Puhtic UndjrMh s C )UNI-YSO�MONROE KEYWESTLORIDA33040 (3D5)2944641 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441— Phone (305) 2924544 — Fax April 28, 2011 BOARD OF COUNTY COMMISSION Mayor Heather Carruthers, District 3' Mayor Pro rem David Rice, District 4 Kim Wigington, District 1 George Neugent, District 2 Sylvia J. Murphy, District 5 I Roman Gastesi did indeed travel from Miami to Tallahassee on March 29, 2011 and returned to Miami International Airport on March 30, 2011. My personal vehicle was parked at the MIA parking garage during my travel. Roman Gastesi, County Idministrator State of Florida County of Monroe Sworn to and subscribed before me this 28a' day of April, 20011 by Roman Gastesi. �•n......CONSTANCF. CYR ,.,uu,. Cam DOS ' 2 np L Exp s 1119 Bon hru 800 4 -425 FlOt:daN .gin... .us....� ..i (Signature of Notary Public State o da) Personally Known_ OR Produced Identification Type of Identification Produced CdNSTAWE A. CYR . _ MY OOMMISS)DN # DD 996'664 EXPIRES: January 19, 2014 9omledThruNoWryPub11eUad&Mbr3 OUNTY oMONROE KEY WEST FLORIDA33040 (305)294-4641 Monroe! County Board of County Commissioners Office 4the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key Welst, FL 33040 (305) 292-4441 —Phone (305) 202-4544 — Fax June 7� 2011 fV.J BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem David nice, District 4 Kim Wigington, District 1 George Neugent, District 2 Sylvia I Murphy, District 5 I, Headier Carruthers, did indeed travel from Key West to Washington DC/Baltimore aboard AirTrah on May 23, 2011 and returned to Key West Airport on May 25, 2011. The boarding pass for thexeturn flight and the $20 luggage receipt has been misplaced. Mayor State of FIorida Counti of Monroe Swornito and subscribed before me this 28 h day of April, 20011 by rt-&.tel L...ss gels egs.egggss,geg eggs eggs 161..g6egegu CAROLA.SCHRECK Comm# DD0862624 (Signature of Notary Public State of F r Expires 2118/2013 0 Florida Notary Assn., Inc i,.,.... ...g........ g.....gg,... g..:......1.1.1 Personally Known ✓ OR Produced Identification Type of Identification Produced CUNFYOMONRUE EY WEST FLORIDA 33040 (305)294-4641 Monroe! County Board (jf County Commissioners Office pf the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key Wpst, FL 33040 (305)2P2-4441 -Phone (305) 292-4544 -- Fax June 9, 2011 BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tern David Rice, District 4 Kim Wigington, District 1 George Neugent, District 2 Sylvia J. Murphy, District 5 I Roman Gastesi did indeed travel from Key West to Baltimore/Washington, DC on May 23, 2011 and returned to Key West International Airport on May 25, 2011..My personal vehicle was parked at the KWIA parking garage during my travel and I do not have the receipt for the parking nor do I have toe boarding pass for the flight going from Key West to Washington. Romap Gas esi, Co Administrator State of Florida County of Monroe Sworn to and subscribed before me this 9 h day of June, 2011 by Roman Gastesi. �. CONS3/4ME A. CYR F :+= MY COMMfSSf0N # DD 93W i -n C EXPIRES: January 19, 2014 1,• Bonded Thru Notary Pubfk.UndumftB (Sig6ture of No P141 is a of Florida) Persoxially Known OR Produced Identification Type of Identification Produced C UNTYjMON ROE KEY WEST FLORIDA 33040 (305)294-4641 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 192-4441 — Phone (305) 292-4544 — Fax June 20, 2011 BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro sem David Rice, District 4 IGm Wigfngton, District 1 George Neugent, District 2 Sylvia J. Murphy, District 5 I Ron Ran Gastesi did indeed travel from Ft. Lauderdale, FL to Clearwater/Tampa on June 1, 2011 and returned to Ft. Lauderdale on June 3, 2011. My personal vehicle was parked at the Ft. Lauderdale Airport parking garage during my travel and I do not have the receipt for the parking. With regards to my Spirit Airline.. tickets, I. had requested my aide to arrange an early flight out on June 1 st and returned late afternoon or early evening of June 3rd. When she made the reservation she unknowingly ma&.the return flight for the AM instead of PM. Neither she nor I noticed it when we got the confirmation. It wasn't until the morning of the 3rd when I looked at my ticket again and noticed I had missed my flight. Spirit's policies are that you can only change your ticket 24 hours prior to your departure time. Therefore, my return flight was forfeited. I then had to purchase another ticketifor vening to return to Ft. Lauderdale. Ro an Gastesi, CourAy Administrator State Hof Florida County of Monroe Sword to and subscribed before me this 20 day of June, 2011 by Roman Gastesi. owf.ov MYOOMMIssION rr DD a3sssaEXPIRES: January 19, 2014(SI t of NO Pu of Florida) Bon6edThruHotaryPu6licU+xlervmtets Personally Known_____ OR Produced Identification Type of Identification Produced MEMORANDUM MONROE COUNTY GROWTH MANAGEMENT DIVISION We strive to be caring, professional and fair To: Emie Coughlin, OMB From: Christine Hurley, GMD Director Date: 06-04-12'"`� RE: Taxi Expenditure of $24.00 on 05-02-12 Please be advised that I incurred the above -captioned taxi expenditure on May 2, 2012 for the transportation of County employees from the Tallahassee airport to our DEO meeting in Tallahassee. The receipt was misplaced. This is a valid County charge. Christine Hurley, GMD ' ector Date Sign Notary Seal: JUN Y 1 2012 OUNTY ormONROE KEY WEST FLORIDA 33040 (305) 294-4641 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441-- Phone (305) 2924544 -- Pax July 9, 2013 ROATta QF COUNTY COMMISSIQN9M Mayor George Neugent, District 2 Mayor Pro Tem Heather Carruthers, District 3 Danny, L. Kolhage, District 1 David Rice, District 4 Sylvia I Murphy, District 5 In regards to the American Airline charges to my purchasing card for the month of June 2013; the credit card was charged $384.00 by AA (American Airlines) Of that charge $15..0.00 is the fee for. changing my ticket and $234.00 is the difference in the airfare for my trip to Washington, DC. The t breakdown of the $384.00 charge by AA is as follows: $384.00 — tickets from MIA to DC to MIA 4150.00 —charge for changes to original ticket (which was purchased in April 2013) $234.00 - this is the difference in the airfare when changed k $48, 01—fee to American Airlines for changing seat assignment. ` , � L * +�.. i 1 was unable to obtain a receipt from AA with this break down 8c, for seat assignment charge. CG . Also while in DC it was necessary for me to have documents printed from the FedEx Office was also unable to obtain a receipt for this as well. , $13.83, 24.22 and $13.42 4'1� Roman Gastesi, County A inhirator r State of Florida County of Monroe Sworn to and subscribed before me this 9th day of July, 2013. f., CONSTAHCE CYH ^ `� L y IEMRE2014 a�ar(w>domyPu�cu�dwwrllx, � � k (8 gi amture of ota.r-Public State of Florida) Personally Known OR Produced identification EXHIBIT 7 Florida Sales Tax Exempt Purchases Rental Location Out Vehicle Information Rental moires OnMIMS DTG OPERATIONS dba THRIFTY CAR RENTAL Veh.0 U27645Z C1s: FDAR 1 10/2011 1a03086-6 3300'CAPITAL CIRCLE SW Lir.# OOUCL Color BROWN 7:30:00 Pm 2010 FORD SELTAURU TALLAHASSEE, FL OU00032310 Rate: RXHD1 C1s:ECAR 4488 Date/Time Out Date/Time In 877-283-0898 Fuel Level Out: FULL 1/10/2011 8:29:00 AM 1/10/2011 4:01.00 PH Rental Closed At Fuel Level In: FULL _ DIG OPERATIONS don THRIFTY CAR RENTAL Mileage In: 29938 #* Charges** 3300 CAPITAL CIRCLE Slit Mileage Out: 29909 Total Blip 29 Daily 1 , 45.56 95.56 Driven: TALLAHASSEE,FL OUOGtl32310 Veh. Condition In: Total Tine Z Mileage 45.56 Customer information SEE ATTACHED CCNFEERECCHG 11.114 5.16 C.i�TE4T P VEH LIC FEE 1 @ 0.59/Day 0.59 FLORIDA SURCHARGE 1 @ 2.02/Day 2.02 STATE TAX 7.50} 4.04 ENERGY RECOVERY 1- 0.45/Day 0.45 FEE Additional Drivers None Total Charges 57.84 ** Credits/Payments— Deposits 0.00 Credit Card and Cash Payments Net Due 57.84 VI/ "*'*3347/ 083024/ 57.81/ pmt/1/LO/2tl11 Payments -57.81 AA ZERO BALANCE AGAR7T/3 GBURIT/3 0.00 Jy�4 jjyy b a na j-., F4E,%D1;7 Roman Gastesi Guest Folio Individual Folio N 123444 Arrival Tuesday Mar 8, 201 1 Departure Wednesday Mar 9, 2011 Nights I People 2 0 0 0 Room Type Tennis/Garden Double Room sf 119 har a Summst Total Charges $10600 Taxes $13.26 Payments 4119.26 _ _ Total Due ~ $0.00 Date Description Price QtY t nded tat � Tax r �"nx 2 � Tue 3/811 1 Resort Fee 7.00 I al " Tue 3/8/1 1 Nightly Room Charge 99.00 1 7.00 0.88 0.00 7.88 7.88 1 Wed 3/9/1 1' Guest Payment VISA y -119.26 1 99.00 12.3$ 0.00 110.00 1 111.38 - I 19.26 0.00 0.00 - i 14.26 0.00 I We hope you have enjoyed your stay with us. We will keep your guest inforntativn on file for 2 years and send you reminders of our su»tnter packages. We look forward to seeing you again!! Banana Bay Resort & Marina — 4590 Overseas Highway, Marathon, FL 33060 (305) 743-3500 -- www.bananabay.com Folio Printed On: Tue, 3/8/11 9:30PM Pagel/ I 4) DOIL:BLE1.REE n+ - ta. Reservation GUrltirri121tion Thank you ROMAN GASTESI for booking your reservation online at wwwAoubletree.com. We look forward to seeing you at our hotel. Create an Account for raster reservations, Plus news and offers via email. r•1Gel�i i., + I hero stay Dr limes when fxamtum rpom>F pre WI1 avatlakle antl can 6e 0110+04 al CneMcanly as lime as 3110 exlta net right LRaquest Discounted Room tlpQto a f Cain Uwe Stay Information Connrmatkon Number, 87877147 Check -in: sat 16 Apr 2011 Check-out: Sun 17 Apr 2011 Rooms: 1 Guests Der Room: i AduR Room TVDe Preferences: Non-smoking Your rtreftrences have been submltttd with your reservation and are subject to hotel avalfobOWY. Want Extra Plagwa, Towets, Dnnka or Snacks walking 4n your room? 1, e_Y Hotel Information +gh�r•t n•t. nr..••t P4 h Nutgl rjrxnn K19. Kyy Y/rvt _. 399D S. Roosevelt ewd Key West, Flontla .. 33D40 .1.305.293-10t1l Room s Rate Information Room DescOpti0n: 2QUEEN BEDS WITnBALCONY-NONSMOKING R0om TYDe: - Non -Smoking rtaem Confirmed Rate Tv De: 1NTERNET BEST RATE Rate taer Night: 279.o0USD� Total for Stay per Room: Ante :USDi 279.00 Taxes Total 313.53 Total for Stay; lnerutrrs tar and mrwce cnarpes desenbed 313.88 USD below. Tax 6 Service Charges • Taxes are estimates basso an a 12.50 % per room per night tax. Changes in taxes or Tees applied after booking may affect the total rate for your stay. Additional Charges + Parking Charges, Self Parting: 10.Dg : Valet harking; 10.00 Rules & Restrictions + There Is a Credit Card required for this reservatlon. + If you wish to cancel, please do so 72 hours Prior to arrival to avoid cenceliatipn Penalties. • A maximum of one room per night at a specific hotel for the Diamond VIP Member to occupy may be validly booked in accordance with the Hilton HHonors Terms and Conditions Diamond VIP Membership 43 !tour guaranteed reservations benefit. Additional rooms backed at the same hotel for the same date(s) utilizing the 48 hour guaranteed reservatlorts bonafit are Invalid and will be cancelled by the hotel and accommodations denied without any liability for such cancelled rooms. Rooms hooked utilizing the 43 hour guaranteed reservations benefit are booked at the prevailing rates and pre -negotiated rates and/or earporste rates cannot be utilised with this benefit and cannot be honored, Guest Information Guest Name: ROMAN GASTESI Address: Options ,,. _ Extra pillow and towels Colo beverages Snacks More save this Reservation to Your Calendar moblle tehiphones,etC.) r 1V.... , . . r• hrtnc•Ilceriire hiltnn.comlen/dtli-es/confirmation,ihtml:isessionid=X 101 C:WFC'14WX 1 M(",�... 4/1 1/2011 H�.�T Hyatt Regency Clearwater Beach Resort and Spa 301 South Guifview Boulevard R E c E N C v Clearwater, FL 33767 CLEARWATER BEACH Tel: (727) 373-1234 RESORT AND SPA Fax: (727) 441-3672 INVOICE Payee Roman Gastesi Room No. 1507 Arrival 06-01-11 I Departure 06-03-1 " Page No. 1 of 2 Membership Folio Window 2 Bonus Code Folio 55618 Confirmation No, 5450185901 Invoice Group Name Florida City and County Management Assoc Date Descr�pinn°� 6 ::`h ! ' r sj +`arges Credlts A 06-01-11 Group Room 167.00 ✓ 06-01-11 State Occupancy Tax 11.69 06-01-11 County Occupancy Tax 8.35� 06-01-11 Resort Fee 15.00 06-01-11 State Occupancy Tax 1 05 06-01-11 County Occupancy Tax 0.75 % 06-01-11 Parking Valet 10.00 06-02-11 Group Room 167.00 06-02-11 State Occupancy Tax 11.69\ 06-02-11 County Occupancy Tax 8.35 T 06-02-11 Resort Fee 15.00 06-02-11 State Occupancy Tax 1.05 06-02-11 County Occupancy Tax 0.75 06-02-11 Parking Valet 10.00 ✓ 06-03-11 Visa XXXXXXXXXXXX2688 XX/XX 427.68 06-03-11 Early Departure 167.00 06-03-11 State Occupancy Tax 11.69 06-03-11 County Occupancy Tax 8.35 06-03-11 Visa XXXXXXXXXXXX2688 XXIXX� �- 187.04 H-yAT T R E G E N C Y CLEARWATER BEACH RESORT AND SPA INVOICE Hyatt Regency Clearwater Beach Resort and Spa 301 South Gultview Boulevard Clearwater, FL 33767 Tel: (727) 373-1234 Fax: (727) 441-3672 Payee Rosman Gastesi Room No, 1507 3,rItfLpi�. - Arrival 06-01-11 i� n>,:.I° ➢mar Departure 06-03-11 �- Page No. 2 of 2 Membership Folio Window 2 Bonus Code Folio 55618 Confirmation No. 5450185901 Invoice Group Name Florida City and County Management Assoc Date, '� .. .f ! .. e •{ �.;iY yv' "yI ',Clla��i�Sr .Y' ••Cr-BdItS No frequent traveler account has been credited for this stay, Toenrol, In Gold passport, call 1-800-51-tiYATT, or Total � 614,72 614.72 visit www.Goldpasspnrt.Corn. Balance Guest Signature . •-} .--_—_--~w ~_ WE HOPE YOU ENJOYED YOUR STAY WITH USI 0.00 I agree that my !ability for this bill is not waived and I agree to be held We trust you enjoyed your stay at the Hyatt Regency Clearwater Resort and Spa, Please let us personally liable in the event that the Indicated person, company or know your thoughts at, pterc,quallWhyatt-com. assoclalion falls to pay Ior any part or the full amount of these charges. For Reservation Requests please tail 727-373.1234 or 800-233.1234. For $tiling Inquiries, please call: 888-652-7410 or small na.customerservka0hyatt.com For Lost 6 Found Inquiries, Macao a -man Pilo .quatitMhyalt aom, How was your stay at the Hyatt Regency Clearwater Resort and Spa? You may be surveyed regarding your visiL tf we did not meet your expectations please let me know why. Simply dontact me at erin.henry@hyatt.com or by telephone at 727-373-1234. Erin Henry, Rooms Executive. Please remit payment to: Hyatt Regency Clearwater Resort and Spa P.O. Box 23451 Tampa. FL 33623 b O F H m o b n w .porno n000a M w M a� o o LnOHCD bLP N tN ent7NO to M m O rI rl q � t p Q 4J N ON N O N rn m m O O C b Hlu � <d m OD � M W F4 b to in � ee rd t>t�1 9+ LaAA a Wj F F ko M M ri M M M k I Q to m V a N c=1 b N t tb a 19 E pr r I c to co u mko N i n m p f*+ o pdjU p0qq pm 5� m PPG rd 91 Id q H m L4' E+ P4 P4 V] H � Fi 0 M o r! v co b a m coa o o 0 � rt .a H ri M ri r-I N fn N ! zpi t Q t FG 14 O :1 O n O b M pf M Cµl' �i aa p4 � a to wm t a u tl W to VS y co �, OW OW HWH N -ice sl 41 4-1 ' 'gyp 07 1] w o ��te ] 2 p +-� W Qp �7 N 4k H is �j fa %4 ob 14 (v iJ to {y m Q Qy pp St G7 Q 41 no p O H a Hca owlq `0i m W 0 H 10 v 1 es ' W � ttrgiii ,Q > tlH Ey E4 W E4 Uri ►riTN `a �T.. -Nkpi n� IISe t�ra�� Pi 1°lr3' �� A� r5 P T#J 00:ODii 59 PM IraE oa.OD AID -° 11:5► r 4 O01% E F.. 00r 14 Am r-.� w,Pri ��0 :.4A, l�I — 11.57 WNEFi OF VE- I�tf= F E:fQT R `F[ ,a tzLEAB �t Pfl�V tUr , 9.FrANCHrAtY1Ra $3 40Wi; TfAs437"35q°&� t rr i 1 s ..r_ Ins 16610644 r _1 'SOURCE- 1, :. . ...�- 1.. .. n .... `.. :, .: .'- ..ten+411 la-i.�� ., ",.. :.-SA�'1. 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NF.D. i1 1�" �ii1 1 i , +, 4 lien 6{ffI N' 7 f f sur, s 'rU 1 EN 7 1 x ` a- R V t�..� rr4SS ' Gi,,, �'� e4.;•: i 1 I ,�i r 4p t Ili h I 1 1,. , r kl :'' 4r ih i I t � I �. s-.._•....., r ' �-�� .,_ nurnl lennsll r 7OTAC C�ikCItGE;ru k �9C- �IbAI ReFT CNi ,. �' WLFIfEC I� VF.HICLEfLCElI9E FEEItECOVERY SEE FJ,GE t, THE :�cy,€v� Aqr pYq aWtea rrpAAlORAPf�p4 - '' �� 1 I ' ! r mtrl POSITS-: o r r kll AL E]� D! Q : ERTIBLEi r [3ILI MA PE dNA 1NJU . Y ...Rq�I N # PfOTEQTIQI Il�ftJ�. q�ICE OFfANIU MEN DRIER, - 1 t, " ; •; i�9 al.:PRI , R F.Q) F E L7ph3J'IV' �L Ell ITY'IAND RERS. N I : J ftY��.R�T�GTIQRI�, REF,4t�ps,5 ORES: EI34�3;� lY �:;, 0 r �D [ TATUTI 32 2 7 A D' FLOR]D •. : . oST'.7U.TE GTIO' 2,7736h_ n r h' I {,,r �>RIE?Q�Mi, .1~� RE T1 1 E riA - E R3SALtrrTOiREI E �15IE, !�' pal .sv CASH � I. CHECK rCHAR( r ,, I. i 1 u • I �,>e,i: Mc to bf9 g/4 e: 5r9 E I .. � S7A TES . OUT. s 1 - !7� i>°"h?$� r �RIaI ' i +.1, , r CAS_FJREF�INI 3+'DATE1.. C1FkIMOUNT ' RECEIVE No Gas Ifne R6f0, h +� . '.IN W 114 .918 112. US 14. F Wh�R'EIv. �EEI �CQN;LORIDA; LLC, n£H=�i aREEifEh= �.NBEr .i119�86�4 RECEfr' YOtl +PF7;"4if0if rpfi: vomE ;Ob"'AfiDH Clstarler Hdme NEu6€0;GEOR6E Budget Car Hum 6 2 9 9 1 2 S 2 ilei .„-c 3, f Fa44en� i$F t.�I., Pi; t.e Pumher FL ifiUO Veh irp Chargei interWeoixtP iieh Grp Cenfpo VAh D°Scriplinn ' �tIT C9?rS1ER 280 C411V£R7TBIE r'�i D,ia�r 961 US Odnmoter ?ff: 9898 HT& Fup f7211 ,06'n aF1+Edl a�ci:,UP 0dta ii i.ne -46 9O;2$ ,W-1@ 44 rRD.I!rn Date; _ne live 06,2014P1:19 DK r.kup +5i [r1n 549E UvER`c�S HIEHw + �Btf,-n. iA[ lir,A : 99P$ DVE%EEPS HIGH�a', iArrATP.QO,E , �i@$J,JS A1,12.THN,FI ;-1300,Its �EHiCE Cdw�E£5: RATE CHAT; TTAE 49 hit£++SE D4�_l .31. +9 2G rE Y, I Myit' .F� > h,IP.Drta; �)abE Fr£a '.RE 5;iTErY FEE VFY I ,1` W O C0O .78 jQ: M--kr3v REUVE0 FEE .60 1p= 5147� 414,if;E$jAiE 2.59 fD. 19.R192 Cnftr-41an Reravo,-y Fao f D7;E,.! Iheriiet; it*L int i.;az 10Ik k7APIi i!E;:S Nrpp,;sent . NET CHARGES: ,r.11r `,aIei Due: .31-q4= 5.;,411 F4ei sef:r,r.e: .4891;H1 9 2991;6,+1 U-27 I1SO 83.27 6,99 fDi.r ,P0u,!C7515Eri-10E� r ---------- d H, r Ina ---- 8 �ni�--------___ "t' R, r----____'_'_.hq,li•C+__—___.—_--HIiJEJE-- p0,T �nrt:P ,, ir.p r« .. .--, �: - - ,-.-�rF ...-F i.�+r�er ,-cps{ <•G {L.rre� ',�;�4 .h a ,kEi.ti fines adm`:nistrative charges aad other fees which may he applicable-X F c ve 1110'. ,,;nti +�_ ni i>nS P[ G.,Ii I - :-r mVi ri: iA irr f{i KEY LARGO, FL 33037 TELEPHONE 305451.1400 FAX 305-451-3953 RECEIVED AUG 1 a Z011 oin� nat�,n RATE PLAN HH# AL: CAR: CONFIRMATION NUMBER' 88229640 8/1712011 PAGE 1 8/16/2011 147176 GUEST ROOM 8/16/2011 147176 ROOM TAXES 8/17/2011 147287 VS `8830 BALANCE EXPENSE REPORT SUMMARY 11 00:00:00 STAY TOTAL ROOM & TAX $178.88 $178,88 DAILY TOTAL $178.88 $178.88 VS `8830 RICE, DAVID J 126/KXTH 8/1612011 5:09:00PM 8/17/2011 8:15:OOAM I '159.00 kvy, $159.00 " $19.88 ($178.88) $0.00 8116/2011 5:09:0013 62799 079766 -178.88 A Gastesl, Raman Page Number 2 Invoice Nbr 1000008279 + Guest Number 221675 Arrive Date 10-31-2011 Folio ID A Depart Date 11-01-2011 No. Of Guest 1 Room Number 201 Club Account SPG - A42671152985 Time 12-15-2011 11:47 Duplicate Invoice EXPENSE SUMMARY REPORT Currency: USD Date Room Food/gev Telecom Misc Taxes Other Total Payment 10-31-2011 $105.00 $0,00 $0.00 $24.00 $15.33 $0.00 $144.33 $0.00 11-01-2011 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $-144.33 Total $105.00 $0.00 $0.00 $24.00 $15.33 $0.00 $144.33 $-144.33 Schrock -Carol From: BudgetConfirmations@budgetgroup.com Sent; Tuesday, June 19, 2012 3:12 PM To: BOCCDIS3 Subject: Budget Reservation Confirmation YOUR RENTAL IS RESERVED. Confirmation number 07926593US3 C� Rental terms & conditions apply Total confirmed rate 45.18 USD Thanks for.renting at budget.com. Have a pleasant trip[ pick-up Wed, Jun 27, 2012 08:00 AM FT. LAUDERDALEIHOLLYWOOD APO • FLL 60o TERMINAL DRIVE,4TH FLOOR FT. LAUDERDALE, FL 33315 US hours Sun - Sat open 24 hrs phone 954-359-2400 car fall -size 2- or 4-door automatic air conditioned car class E offer code(s) BCD none coupon none CHEVROLET IMPALA 4DRI5PSGR or similar personal information Heather C* boccdls3,@monroecounty-fl.gov RapidRez Number none Residency US . rt r- United flight# 4042 *Your full name was saved on the confirmed w - _U911rN1 MORE budget.com online ID: bo.ccdis3@monroecounty-fl.gov Use this !D on BUDGET.COM for a future rental. You'll get* Rent More, Save More Rates which include a 10-20% discount! *after completing your first effg&e rental. Rent More. Save More terms and Wnditlons. return Wed, Jun 27, 2012 04.00 PM FT. LAUDERDALEIHOLLYWOOD APO - FLL 600 TERMINAL DRIVE,4TH FLOOR FT. LAUDERDALE, FL 33316 US options equipment & services none protections none driver preferences smoke -free vehicle car 31.99 taxes & fees concession recovery 3.28 ENERGY RECOVERY FEE .601day .60 TIRE & BATTERY FEE .02iday .02 vehicle license ;781day .78 STATE SURCHARGE 2.00iday 2.00 CUSTOMER FACILITY FEE 3.951day 3.95 taxes 2.56 L1 rate terms rental total USD 45.18 I -- RECEIPT Rental Agreement Number: 117703132 Vehicle Number: 53044106 YOUR INFORMATION CARRUTHERS,HEATHER PAYMENT METHOD: VISA XX2660 YOUR RENTAL Picked up: FLL Date/Time: JUN 27, 2012@08 32AM Returned: FLL Date/Time: JUN 27, 2012@04:18PM Veh Group: Full -Size Veh Charged: Full -Size Vehicle: NISSAN ALTIMA SEDAN Odometer Out: 11168 Odometer In: 11224 Fuel Reading: Full YOUR VEHICLE CHARGES MINIMUM CHARGE 31.99 YOUR TIME AND MILEAGE: 31.99 YOUR TAXABLE FEES "'10.00% FEE 3.28 TIRE BATTERY 0.021DY •02 VEH LIC RECOUP 0.78/DY .78 CUST FAC CHARGE 3.961DY 3.95 ENERGY RECOVERY 0.601DY .60 STATE SURCH 2.001DY 2.00 YOUR SUBTOTAL TAXABLE SUBTOT 42.62 TAX 6.000% 2.66 YOUR NON TAXABLE ITEMS TOTAL CHARGES 46.18 NET CHARGES �46.18 YOUR TOTAL DUE: 0.00 PAID ON VISA XX2660 "CONCESSION RECOVERY FEE THANK YOU FOR RENTING WITH BUDGET TOLL PASS INQUIRIES, VISIT WWW.HTALLC.COM OR CALL HTA AT 1-866-285-6050 Other enquiries or e-receipt visit www.budget ,com Page I of I WfFERPRISE LEASING COMPAl4Y (A FLORWA I OWOROWN), 13811 S.N. 137TH Ave., NIAMIr PL 331 315 (305) 253-52" RENTAL AARe6HDff REFS SUMMARY OF C! RGW 664190 4DING2x RENTM 1" IFc-CARRUTHERS, HEATHER A- O1124/N I3 04.00 AM DATE &TIM III 01/24/2013 05:0D FM an"No CVuE 24-HOUR vm t1 201'2 #RtY TC TOM VIN# 2C4AClBG6CR210403 uu 9 MHES DktVFN 55 Taw" C] S"Voorom SA1P5 TAX Dif 24 - OI124 74'e .22 SC REC • SVRQARIiE 01/24 - 01/24 1 DAY U.00 $2.00 REMMMY YfM AM BATTERY FEE 01/24 - 02/24 1 DAY $0.02 $0.02 VLF REC- WiNdE LICENSE 0Lf24.01/24 1 DAY $0.69 $0.69 low Aaw"Ift Im la.00 PAV?4&W MFORNATIfltl C DIT CARM nluPia t A31!0fy€� T PAM TNT #140.93 %%a xxxx000mmz"o .� / _ Z f - 1,3 AVIS We �rI 11+z vd 1f: lE'7F rap & i90!',r 2;Jaru1 E•- rpa fk�P' Customer Name: HEATHER CARRUTHERS VWzaNumber --AE AO wo.riidwds Discoum: ALO-GOVERMENT Mothm of Payment VISA XX266o Pickup Dele/Tims: JUN 07,20134R722AM POW Loewon: 39M NW 25TH STREET, STE 402 MIAMI INTERNATIONAL AIRPORT MIAM9,FL,33142,US 305676-18W Vehicle Number. 61007e00 Vehicle Group Raffled: F&-Size VaMde Group Charged: 1`0-Sme VehideDesofptiom SILCHEVROLE7 IMPALA 4DR15PSGR Lwenee Plats Number. FL304IWJ Odometer Out 13101 Odometer In: 13172 Total Drawn: 71 Fuel Gauge Reading: Return DaterTWs: JUN 07,201' 1:40PM ReturnLocation. 3900 NW 25TH STREET. STE 402 Addilkonal toes apply ff chances, an MIAMI INTERNATICNAL AIRPORT to your wtur r dsts, It" MIAMI.FL,33142.U8 arrdtar ideation. 305.676-11100 Wrr 4Pt9C-%' CPrXr W% ilFM t L®T I Vi%X.'4 fOiS$ Vp alltjanea l�r +p.�,ar�sare Mils Hourly: Ow UNUMITE6 - 18.75 24.09 3S T3 YowDiscowrt MIN 1DYMS;e71FM= 24.99 Less 10A076Di. cocsil= (-)2.50 Weaker- Monty. .00 Time and Mileage: 2249 a 0%Catcasion Recovery Fee 2.36 Fuel Service 1199 CUSTOMER FACILITY CHO 4.5= 4.60 ENERGY RECOVERY FEE o.tiLVDY STATE SJRCRARGE ZOWY ,g6 2A0 TIRE BATTERY FEE 0.02 DY 02 VEH UCEN5E RECOUP 0.7016Y 8 Sub-boTA7{7.tbid-C�� 46,04 3,25 a Your Total Ch*Tges paid. Prepayment 50.12 0.00 tOp9 tionai Servic" Total: If ou Yreve My questions with Adis. Y y Q regarded oTdl, plea=e comae oureToll proyder, HTA at 1-666-185-6050 or van their web site at www.htWW-cam. For all ocher irmuuhes, please comes us at 1-11W-M2-79W orwww.Avis.cm. At Aft. we are committed to providing you with the test matell l experlertcs in the indusiry_ We are in he business of heating people like people. Your white was ranted to you by MARIE. Your venrce was checked in by MEUSSA. 0.00 U6 Ia ;-o J k7i 4 f I.. L J .�•l Cusrrrw Nam. ROMAN GASTESI Avis WoAdwkb Discount; MONROE COUNTY mtnw of Payment VISA XXb7i2 P� 0m IYna: 14700 TERN AL BOLM"ARO ST PEMRSBURWCLFJIRWATER APO CL EAR WATER.FL.3:171MUS 727.3304407 Rate Chatt Free Wks: Time and YSaa",. Your Taxabla,FCes r 5u64ofsl-Chogta: TAX 7.000% Your Dhommvt 5 DY 0 20.50 10.00 Time and Mll"yo: MOD 171.00 11.97 Your Total CMrgea paid: 182.47 Prepayment 0.00 VoNds Number: QOQS31B1 ' ' YeMda Group Rsnlee: Standard VNd G" Charged: S DDas dOonon; GRY CHRYSLER 200 SEDAN License Ptak Number. FLO75HAZ Odometer Out 13215 Odor Mw In: IBM Trial Dom: 601 FteN omw ROO&W Rol R L DobdThe O 0OVEIR rHKGIHIGHWAY STE 102 MARATHON AIRPORT MI W ATHON,FL,3S05D.Us 30&7434425 �- Opgmml iervtees TeW: Thw* jw far rwOnp wM Avis. B yrw hew a�ir qq�iwrs a= re0erdk10 eTcAL pkeae aordad our eTol pravWar. HTA at 1-OW25b�0030 or vbh U*k web sir et w w.tge0e.00m. For aR o0 w Mi9 !! 14. pimce amdeof us e11-100-552-7000 o<www.Av%.00m. At Avis, we we eerrrrieeQ b proMkg you vAh ** beat rpi amperrnoo in One k%Wtry. We are In Im buMmm of Woofing people Nke pwoo. Your vaMds was ranted to you by LOUIS. Your wa Ndo was dwekad In by JORGE. MOD Cuslarrer Name- ROMAN GASTESI Avw Wordx'�elemtutl: VTSAA E OF FLORIDA ORIDA DEPT MGMT SV Method 5r rx: P1Olrttp7atelfirna: JUN28.2013 '41PM - Pwkw LD=Uon: 3906 NW 25TFI STRF_E7. STE 402 MIAMI INTERNATIONAL AIRPORT MIAMi.FL,33142.US 30"76-1800 Vehide Number. 60941134 Vehide Group Parried: UHermedists Vehide Gmup Charged Compact Vehicle DawAV6on: GRY TOYOTA COROLLA 4 DR Ucense Plate Number FL685JPL Odometer Or f: 19767 Odometer In: 19875 TOW Driven; 108 - Fuel Gau3a Reeding: Fiat( Return Dame: JUN 30,2013® ICIAGAM Reucn Location: 9400 OVERSEAS HFGHWAY STE A ifvy en 102 MARATHONAIRPORT s Iaii i -. B Nutty as gme MARAT HO N. FL,39050, US - 16� 305-743-5428 .. . 7 RM& C6n: Free Miles: Time and Mu Your 2 ➢Y Discount:50r Optional Services T&W-. $3 00 0.00 Ali"lily 100 vfw1tlti:>SEJ Time end Mileage: 888:00 9.8911 Conscatlon Far CUSTOVeR FACILITY 4.801D 920 STATE SURCHARGE 2,Oq y 4.00 71.44 - 5.00 Wrr Fi,yi. �sxatY�C . r.iutl,.c:'�I4cn x Your Toter Charges paid: 99.tib prspayrnem 0.09 Thank you for tenting xMh Avis. If you have ern! questions regarding sTOII, please comact our e7oll provider,14TA of t-8-295-5050 or visit their web site at www.fttaUc.com. For ail oMtar inquvies, please contact us at 1-800462-7900 or wvnerl viszom. At Avis, weare Omni tO providing you with the best rental eaperienc a in the industry. We are in the business of treating peoWa bke people. YOyr Vehiae was rented to you by JONATHAN. Your vehicle was chocked in by CELSO. Customer Name: GEORGE NEUGENT Vehicle Number. 61984934 Avis Worldwide Discount: STATE OF FLORIDA DEPT MGMT SV Vehicle Group Rented: Standard SUV5 Pass Method of Payment: VISA XX9827 Vehicle Group Charged: Standard Vehicle Description: TAN FORD EDGE 2WD License Plate Number: FLBPI3H80 Odometer Out: 14872 Odometer In: 15579 Total Driven: 707 Fuel Gauge Reading: Full Pickup Dalerrims: Pickup Location: SEP 16,2013 9.04AM Return DeteMme: SEP 23,2013 9:11AM r Additional fees may apply 9400 OVERSEAS HIGHWAY STE 102 Return Location: 9400 OVERSEAS HIGHWAY STE 102 if changes.aa made MARATHON AIRPORT MARATHON AIRPORT to your return date, time MARATMON,FL,33450,Us MARATHON,FL,33050,US and/or location. 305-7435428 3C5-743-5428 Rate Chart: Free Miles: Time and Mileage: '-RATE INCLUDES LOW Miles: UNLIMITED DeIP1r 30.50 Ad'I day, 0.00 Weekly. 195.50 Monthly. 793.00 Your Discount: 1WK@196.50= Time and Mileage: 195.50 Optional Services Total: 195.51) STATE SURCHARGE ZWDY 14,00 Sub4otal-Charges: TAX 7.5CD% 209,50 15.71 • Your Total Charges paid: 225.21 Prepayment 0.00 Thank you for renting with Avis, IF you have any questions regarding eToll, please contact our aToll provider, HTA at 1-866-285.6050 or visit their web site at rw/w.hialle.com. For all other inquiries, please contact us at 1-800-352-7900 or wwwAvis.com. At Avis, we are committed to providing you with the best rental experience in the industry. We are in the business of treating people like people. Your vehicle was rented to you by JORGE. Your vehicle was checked in by JORGE. 0.00 I FxI T UKLANUU L1,4 RES: GO 502 Zr 0896 /ICXA RR 526671180 #01 ROMAN GASTESI 1INITIAL HAG 'RENT RT$C79.R00 /DAY p 2 /DAYS $ 158-00 SUBTOTAL T$ 4CHARGES ADDED DURING RENTAL jF :LDW DECLINED DECLINED ILIS PAI, PEC DECLINED PERS DECLINED FUEL & SVC$ .543/MI $ 9.78/GL T$ 44.53 SERVICE CHARGES/TAXES CONCESSION FEE RECOVERY T$ ZO.73 RFLA SURCHG T$ 1.49 ZENERGY SURCHARGE T$ 4TAX 6.500% ON 228.81 $ 14,87 'g $ 111 (3/ ITOTAL AMT DUE 4PAID By VISA XXXXXXXXXXXX5742 CHARGES, FOR EXPLANATION OF THE ABOVE PLEASE ASK A REPRESENTATIVE OR GO TO LA WNW.HERTZ.COR/CHAR(iEEXPLAINED VEHICLE. 01498 / 5660535 14 SIRIMPALASP3.6N ILICENSE:GA AWF4396 FUEL: FULL &/a OUT 0/8 IN MILES CHECKIN; 3528 MILES @ RENTAL: 3446 MILES DRIVEN: 00099 RENTED. SHELTAIR RENTAL: 11/13/13 08-08 RETURN:11/15/13 .07:48 RETURNED: ORLANDO INTL AP . ACOMPLETED V- 1119/FLORL16 PLAN IN: ICXA RATE CLASS: F PLAN OUT: ICXA A MESSAGE FROM HERTZ r�iSKIP THE COUNTER, AND EARN FREE DAYS, FREE WEEKS, AND HOREI JOIN HERTZ GOLD PLUS REWARDS - OUR FREE LOYALTY TODO PROGRAM. ENROLL ON HERTZ-COM 4.*SWF LOOK FORWARD TO YOUR NEXT VISIT!** 1.).$25 on vour next rental 4`bne.- Survey: hertnuirvey-com or 1-800r278-1595 Enter access co4e� 01318 THANK YOU FA CHOOSING HERZ WELCOME TO BEST BUY #1178 FLORIDO. CITY,' FI.:33034 ( 786 )30-67145 Keep your recirl-Pt 1 Illlllllllllll�llll 111 Ilillllllll�llllllllllill Illlllll�lill Val U:OOal49-933507-3239213-097441-4012.23-913 1178 070 4923 IAYIQNK. 10:�04'OTOB,90`13': 6652043 M08182M/A 19.99 LIGHTNING TO USB CABLE •-ZML ITEM TAX 1.40 6652043 MD818ZM/A 19.99 LIGHTNING TO USB CABLE --ZML ITEM TAX 1.40 7304165 GC36670 18.99 3' USB TO LIGHTNING.,MLE ITEM TAX 1.33` .: SUBTOTAL --- 58.97 SALES TAX AMOUNT TOTALc 63.10 xxxxxxxxx5742 VISA 63.10 AN GASTESI ROVAL 024025 5-day return Policy on eligible items. Ft Purchases made between Nov. 3, 2013 d Dec. 31, 2013 qualify for our Holiday Return and Exchange Policy. Products Purchased as sifts may be Returned through ,aaij 15, 2014. Except where prohibited, 'a val.ld receipt and ID is regnired for all returns. ID info may be stored in a secure, encrypted database used for tracking re+urns t- -exchanges. Besl buy reserves the right to deny any return, - For return policy de.taits and a complete list of exceptions., ask .fora policy brochure at anu ca,gh f Ogister or so to BestBus:com/Returns Best Buy is not responsible for any Personal data left on a returned item. To learn about our Privacy Practices please visit www.BestBuy,com/Privacy. YOUR CUSTOMER SERVICE PIN IS: 1178 070 9923 11-261.3 --------------------------------------------- BEST BUY VALUES YOUR FEEDBACK!! TAKE OUR SURVEY AND ENTER FOR A CHANCE TO WIN A 15,000 BEST BUY S14OPPING SPREE!! , v : RlF.91'RL KiREEMENT NUMU-P 14)231)7170 RESERVATION NUMBER 05P63Gfit1--LJ131 A cir� r !nrnF : TENNYSSON,l_IGA Avi Car Nuffbor 6 1 { Q 1 .l E t ,I .yrs Lic dumber U3FLXXXXXXXXXA010 (date Number d FL. %UUt ! i.: Worldwide Di,yt ; XONPOE I OUNTY Veh Dosrrip inn Wf1I E;HVVPF1 :T i;Rf1-I,f' „,45 of P,kpent : VISA {k11W Odometer Out 28101 I4ls F r x Fuel G'auge fl,Aading: ►Tall ' I , Date/Time : JAN 09,2014t'06;25 PIS Return Date/Time : JMI '11,201010,10 e9l �.ecatinrr 64Kj 8(111H ROOSEVELT B'LIIA..E:VARD Return Location 11005 TKRMINAL ACGEr� WAD N KEY I0EST,FL.37,044,US FORT i4YERF I''L,;,'59'[3,U; t Additional FePF May Appl; If Changes Rre Made To Yciur- Rpturfr Da#p, Time And�(�'..L:r:. n. a'OUP Fi3TIMATU +. girLl CHARGES YOUZ OPTIL3Nk. FRODUCTS/SERV:[(:E"S =� l DAY INL'LD LDW --i3USINF:5S Rf.NTAL-S t1NL.Y }'`l ,FiFf t'#1l,Pi '1IK".. AND MILEPhE Loss Damage Waiver 23�99;'f1;.y Der:I:in.ad Persrsnal Accident Insuranre .V0/Ir•ty f}rrclir,rd , ,`S0 20-1 27.,'k: Z� 00 Personal EffLct-s PratvcLiori 2.9 P/b',.; Dec Iinr,,I Ik �# � 19E'v`,0 ;iJriitiona.l L..iafaility 1'sr_taraitrc: ? .•?3/)pa I•r:t._1.i.rrerl LI, '. , Us;Ii rit.ed kr,, ini,tialts I xcrtrpt `r d ince� opt.i'M I services,/products Estimated Ti.ate E, Hill..1. 55.00 a h Above+. r E St1ft'Cf 2. (.10 /DY 1cae.e return the nicle with the f ab.,v 5. l_�/�( tt fuel ors ye rrc,. i.veri r ,� 4a4.a t. If au du not, a4i.tian,�,.l fuel r�,;. a 1 ; E51IiAl'CD T{tTA(. ClfAf.OF. X . ._ 6 . a 042 per Kl or- y,lwi�r-��`n t k; 1. f�ITILEcs_....__.._.,.._....AVI.• I enters/Authorized dr:ivprs in�urarice it, primary. Florida Statute 27.7X3(2}, stater. the valid an,t t:al.lei:tible E`+ f:a3rility instiranco and frer,on<.1 in wy pr,rtection insur�ne,:a of any authorized rental driver is primary for the limits y_ a l.iaL+ilit.y and perr..anul injury protection average rs-lrlu.:irei by "oar:. 12-4.021{7} and 627X6 F'lor•ida C,t.atute�, 'nter/rlut4. drivers INF,. CO..: � s rrs Da,3rage Waiver ir> optional. An aided daily cost of 20.9? covcrr_. your r�):�pcln!tibilit; tc.-r damage to Qur car. Checii th yamr insurer a,. this may be du licat.iv� (if your own tar irrstararrr,, , �, 1 Y P Y I agrr.,. tht charge,, li Ud �brrv<�%ai`V ric, f that. I st= ,k, reL, ived all rtotires and terw trere and in the rental i,,rket, tics ,-dditior,al .drivj�;,r:� ;alltwed :wit: rt`trttt ' rur:itt.rn ccnsrmst, Ticktk:, Fintr:: and admin fits- tar be ch,ar'giAl to) thi:k ' vot., have r{uestiorr r•erj rdirial 'this rerit,al, Lall us at _;05,296-6744 ,,ti_. V�bicle wat' ented to "oll by tGUTT _ i" 7q I'iti3! .- EXHIBIT S U-Verse Payments on BOCC Purchasing Card and Lease � I U m Q I F U U 0 U a3 � f� U w 0 7 O cq .0 W O a, C� GL 00 bR Cd z cc U �y Q C C N U V En U � C O U G ) w o o •� y c >+--� •rrCd�� ..0 Y I I 4 a� I aUi w f cu Ca m; m ray 11LOLLL %-uinji Lilauun uuYa.r 101uU.CIL&.v�Ll If Yi uu a uviuI A 111 S 1 I.t #� I&t aw I i Payment Confirmation Account Owner: congressman garcla Account Number: d6856 View Account Profile Thank you for your payment. Please prin� or CURRENT PAYMENT & CHARGES save a copy of this confirmation for youri Last Payment Received (03-05-13) $188. d0 records. i Updated Account Balance $57.34 Please note: Using your browser's'Bac4' Total Amount Due $57.34 button may cause duplicate transactions:, Be Payment Due: 03/18/2013 sure to use the 'Back to Account Overview' link at the bottom of this page. Print thinaae Credit/Debit Card Information Confirmation number W7MYW9P01HCSX Amount 188.00 Date C 3/05/2013 Method C redit / Debit Card Name on card onstance Cyr Card number xxxxxxxxxx9876 t Stored Payment Profile Ito I What's Next? _ w Want one less ■ i i y. low Convert to i Save gees, stamps and time. Go Green with Papertess B Bing. Sign up today i i Make Another Payment Back to Account Overview i of 1 i 3/5/2013 1:29 P Bank of MONROE COUNTY BOCC America'TINA BOAN XXXX-XXXX-XXXX-9215 February 26, 2013 - March 25, 2013 Pane 3 of 4 Account Number Purchases and Credit Limit Credits Cash Other Debits Total Activity HURLEY, CHRISTINE - - XXXX-XXXX-XXXX-3472 10,000 0.00 0.00 20.00 20.00 KIPP, PENNY XXXX XXXX-XXXX-2466 2,500 0.00 0.00 98.00 98.00 RICE, DAVID XXXX-XXXX-XXXX-8830 988 12.38 0.00 0.00 -12.38 SHILLINGER JR., ROBERT XXXX-XXXX-XXXX-0031 5,000 0.00 0.00 1,060.10 1,060.10 Posting Transaction Date Date Descr/ lion _ Reference Number MCC Charge Credit MONROE COUNTY SOCC ----- -- Total Acttdity Account Number: XXXX "—-XXKX-9275 - 6,2T8.56 03/15 03115 PAYMENT RECEIVED .- THANK YOU 07474405350000300776290 0008 6,162.55 03/19 03/19 _PAYMENT_RECEIVED - THANK YOU -^' 07874405350000300115321 0008 114.00 CARRUTHERS, HEATHER � ✓ -- -- — r -- --- - Total Activit y Account Number: XXXX XXXX-XXXX-2660 128 1il 03107 03/05 ENTERPRISE RENTACAR- OLL5877-8801258 NY 24794873065900017407128 4784 �- 03111 03/08 BAL*BALLARD DESIGNS 800-367-2810 GA 24692163067000490439253 5965 140.3W 03/20 03119 OVR*O°CO/OVER STOCK.C,0M 800-8432446 UT 03125 74906413078000726109020 5969 i 945 Uir 03122 _ B6L`BALLARD DESIGNS/ 800-367-2810GA —_ CYR, CONSTANCE - — T74692163081000492954215 5965 - �' - —_ 7G_ k 9.79✓(iJ. otal Activity Account Number: XXXX-XXXX-X M-9876 -03/06 188.00 031D7 ATT*BILLPAYMEN _800-288-2020TX - _ _ 2 92163065000697358878 4899 _ —188A0IG--001,1 133O HURLEY, CHRISTINE TCotalActlYity Account Number. 3F=9 XXX-- X) -3 72 20.00 Y TAXI INC TALLAHESSEE FL __ p3/01 CITY 16W, PENNY f � -- 240552230592075B850a150 4121 -- - - - - — Account Number XXXX XXXX-XXXX-2486 f T 1 otai-AMrvity 08.00_ _ _ 03/07 - 03/05 _— THE HOME DEPOT #6313 KEY WEST FL ---- ---�^ .--- 2461.0433665010180341501 5200�--98.00 _- ---- RICE, DAVId ------ - --'-- -----Total ActiV�,y Account Number XXXX-XW-XW-8830. 63/12 03/12 _ OCEANNR EF CLUB --KEY LARGO T-L _ —J------- 7443i0630712868B8900876 70� 1 J- — -- '$1 $ m lag _Tot c i td,_ — -------- SHILLINGER JR, ROSERT V ----- — Tatal A- Account Nurnher. XXXX XXXZF-XXXX,0031,/ tv� 1,060.10 _ 03/01 02128 S4 *MELISSA CARTER ,%—Panama City FL — ' ; _ _ — 24692163059000615804217 4121 — �65.00 - 03/04 02/28 COURTYARD BY MARRIOTT'-TALTALLAHASSEE FL 24610433060004066172580 3690 97` Arrival: 02/27/13 03122 03/20 AMERICAN Al 0012377359702DALLAS ✓TX 24717053080870803248592 3001 824.60/ SHILLINGER JR/R 0012377359702 Departure Date: 04/03/13 Airport Code: EYW AA V MIA Departure Date: 04AWI3 Airport Code: MIA AA V TLH Departure Date: 04/p3/13 Airport Code: TLH AA KO MIA Departure Date: 04=113 Airport Code: MIA AA KX EYW / 03M 03121 AMERICAN Al 00123774221.70DALLA-9 TX ✓ 247170530818708117W442 3001 73.50 SHILLINGER JR/R 0012377422170 Your Annual Percentage Rate (APR) is the annual interest rate on your account. Annual Balance Subject Finance Charges by Percentage Rate to Interest Rate Transaction Type PURCHASES 0.00% $209.27 $0.00 at&t i i JORCT EVIABY i i U-verse Statement Bill -At -A -Glance Previous Balance So.Oli Payment $0.06 Adjustments Balance New Charges Total Amount Due Amount Due in Full by l - Service Summary Service Account Charges ® U-verse Internet Total New Charges Page: Bill Cycle Date 01/11/13 - 01/21/1 Account. Visit Lis Online at: www.att.com 4.� Account Charges Other Charges and Credits one -Time Charges Date Descrietion L 01/11 Internet Gateway 100.00 Government Fees and Taxes 2. FL County Sales Tax 1,50 3. FL State Sales Tax 6.00 Total Government Fees and Taxes 7.50 Total other Charges 8 Credits 10T.50 Total Account Charges 107.50 — ....�. , .. t 6 U-verse Internet Total AT&T High Speed Internet Pro - provides the speed and security you need, including built -In wiretess home $107.50 networking capability, access to the AT&T's entire National Wi-Fi network, 11 email accounts, photo storage, AT&T $80.501 Security Suite powered by McAfee, pop-up blacker, and i parental controls. How to Contact Us: For Ordering, Billing, or Support: Call 888-288-8339 For Online Billing and Account Support: Visit att.com/bill For Important Information about your bill, pie see the News You Can Use section (Page 2). Monthly Charges - Jan 22 thru Feb 21 1, AT&T U-verse Internet Pro 36 Months Offer 45.00 2. Static IP B 15.00 Total Monthly Charges 60.00 Other Charges and Credits Plan Changes Added 01/11 3. AT&T U-verse Internet Pro 36 Months Offer 15,50 TWs plan with promotional offer(s) is $45.00 per month. You added this plan on 01/21. You are charged at the new plan rate from 01/11 - 01121. Added 01/14 4. Static IA 8 4.00 This plan is $15.00 per month. You added this pion on 01114, You are charged of the new plan rate from 01114-01121. Total Plan Changes 20.50 Return bottom portion with your check In the enclosed envelope. g76T U-verSeSSMl 5ervltts praWtlea hr AT&T Flalide. Payments may take 7 days to post. i i DUE BY: Feb 14, 2013 $188.00 i Account Number at e t Please include account number on your check. /�7V1 Make checks payable to: CHECK FOR AUTO PAY AT&T (SEE REVERSE) PO BOX 5014 CAROL STREAM, IL 60197-5014 I 410❑40560001240588563000f0❑00000000❑00❑018800000907 JORGE 5WASY at&t I i k { I :U-verse Internet Continued } Other Charges and Credits - Continued One -Time Charges Date Description 5. 01/11 Installation of AT&T U-verse Q 00 Internet Pro Total other Charges & Credits Total U-verse Internet News You Can Use WIRELESS GATEWAY The Wireless Gateway is the central component for AT&T U- services. Make sure the Wireless Gateway air vents are not and keep liquids away. (� Important Information Late Fee A Past Due Collection fee of $5.00 will be assessed if payme t is not received on or before the due date. HOW TO READ YOUR BILL See a sample bit[ online at www.attcom/uversecentrat in tha Support section, tune to U-verse TV channel 411 to view the Billing video, or refer to your AT&T U-verse Feature Guide. TRANSFER YOUR U-VERSE- Moving? Let AT&T set up your U-verse services at your new Call 1.877 998-15T1 today to see if U-verse is available to 1 new neighborhood ENROLL IN AT&T U-VERSE PAPERLESS BILLING Make secure online payments 24x7 View and print copies of your bills ' Add automatic payments for more convenience Log in to AT&T Online Account Management https://www.att,com/ugreen and select Bill & Payments, the sign up for Paperless Billing. j! i :aced :ajnjeu8iS JaptoH 4un033y )Iuee -IIIq Aw uo palsil jagwnu ajea jawo;sm ayy builleo Aq jo uwoo-ge-mmm IL 13Ztl BuiAlitou All uopezijoyyne la3ue3 uvD I -;unome iueq Aw woir Aauow Ouponpap A11e31uo273ala Aq Aly;uoul lliq Aw Aed of 1v1v aziioylne i'AedoInV ul Ilojua I )I Iuawllolvg Aedol,ny Page: 2 of 2 Bill Cycle Date: C'1211/13 - 01/21/13 Account: Visit us online at: www.att.com ELECTRONIC CHECK CONVERSION Paying by check authorizes AT&T to use the information from your check to make a one-time electronic fund transfer from your account. Funds may be withdrawn from your account as soon as the same day your payment is received. If we cannot process the transaction electronicalty, you authorize AT&T to present an image copy of your check for payment. Your original check WILL he destroyed once processed. if your check Is returned unpaid you agree to pay such fees as Identified In the terms and conditions of your AT&T Service Agreement. Returned checks may be presented electronically. If you want to save time and stamps, sign up for auto payment at www.att.com/stoppaper using your checking account. It's easy, secure, and convenfentl LEGAL NOTIFICATION For information on upcoming U-verse TV programming changes please consult the Legal Notices published in USA Today on the first and third Tuesday of each month or our website att.com/U-verseprogrammingchanges. U 2012 AW fnlellectuel Pmpmty. All rtghts ms d. RawlVed 'Tgf C1a6 G 045 080,800 03 19 13 02020001 K.ANSAS CITY, MO 0D0149378318 4030 � 9844781 M2 - Pay to the order of p'iQNROE COUNTY BOARD OF CTY COMMISSI '.;.. 500 WHITEHEAD ST KEY WEST FL 33040 02020001 Per Enclosed Mailing Notice NOTICE TO CHECK RECIPIENT Finance Dept. Check No 4030 19844781 OOOOOTH1002239 $****188*00 VOID AFTER ONE YEAR I Pa71DNM. U199UMIKO D"WER _ 1 t r1rl_�Ji411_FlwrLi007rihM I1.E1t�1ar-,1:_is�,4�1-I?�lIs�u l Irl: TREASURY-FINANCIAL MANAGEMENT SERVICE TFS FORM 3090CROV-1 VENDOR I.D. VENDOR NAME: MONROE COUNTY BOARD OF CTY C MMISS NUHaER: HOUSE QF REP -40515 ASURY U•S• TREASURY REG-KANSAS CITY, MO AGENCY NAME FIN TREASURY CENTER: 263 CANNON OFFB L- D G . CHECK NUMBER CHECK AMOUNT AND BILLING WASHINGTON, DC 40I 0-19844781 $****188*00 ADDRESS: AGENCY SCHEDULE NUMBER OOOOOTH1002239 OFFICE REQUESTING PAYMENT GARCIA JOE INVOIH NUMBER 1957FES13 REFERENCE NO 00642563 CHECK DATE 03-19-13 AGENCY TELEPHONE NUMBER 202-225-7474 PLEASE DIRECT ANY INQUIRIES CONCERNING THIS PAYMENT TO THE AGE CY AT THE ADDRESS COR PHONE NUMBER] INDICATED ABOVE d 501 � C�i P-�a Ca� � > qqq,3 canH�� E I I a U i I M M r�q -+ � CV O O [�I O O O Q U 0 kn o kn A a en z U 'cW U O cu v Pa 4-+ a o t° O Q Ca rn A C7 I i i I Ln 00 00 Ln 00 N O V o 4 I v f �a Q M M en m kn tiD Connie From: CORRAL, ELENA <e0561@att.com> Sent: Monday, June 03, 2613 11:29 AM To: Cyr -Connie Cc: Swaby-Jorge; Ward�Bob; MARTINEZ, AMY Subject: UVerse Account 3 856 Hi Connie, ' This E-mail is to confirm you paid $70.00 tpw rds the 1palance of $130.00 for the above Uverse account. Please note the confirmation number for this is 124 058 856-6Q5J. j There still is a balance of $60.00 on the account. In th future, if you want/need to dispute an amount on,.9"T&T bill please pay the amount due less the disputed amount. This will ensure the service will not be disconnected. Otherwise, if the customer doesn't pay, we have the right to disconnect service for non-payment. Please let me know if you have any questions. Regards, Elena Cordal Strategic Account Manager 3 AT&T GovEd-Florida 9850 NW 41st Street, 4th Flr Doral, FL33178 Ofc - 305-482-2530 CELL: 305-582-9445 E-mail: ec656112att.com This e-mail and any files transmitted with it are AT&T prope y, are confidential, and are intended solely for the use of the individual or entity to whom this email is.addressed. If you are not one of the named recipient(s) or otherwise have reason to believe that you .have received this message in error, please notify the sender nd delete this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing, or copyin I of this e-mail is strictly prohibited." Bank of America MONROE COUNTYSOCC TINA ROAN XXXX-XXXX-XXXX-9216 May 26. 2013 - June 25, 2013 Page 3 of 4 star' Account Number-- :;reditlimit Credits - Cash Other Debits TofsiAcGvdy �YR, CONSTANCE -- (XXX-XXXX XXXX-9876 ..Soo 0.00 0.00 105.53 105.53 3ASTESI, ROMAN O(XX-XXXX-XXXX-6742 ?5,000 0,00 0.00 2,525.80 2,525.80 iURLEY, CHRISTINE (XXX-XXXX-XXXX-3472 10,000 0.00 0.00 1,334,16 1,334.16 VIURPHY, SYLVIA ()=-XXXX-XXXX-8030 !,500 ,HILLINGER JR., .ROBERT 0.00 0.00 268.00 268.00 (M-XXXX-XXXX-0031 i,000 'ENNYSON, LISA 0.00 0.00 256.48 256.48 J(XX-XXXX-XXXX-1299 i,000 0,00 0.00 2,034.28 2,034.28 2os6nmTransacUon - )ate Date - 16119 06118 PAYMENT RECEIVED -- THANK YOU' _ - -- 16974405350000500177667 0008 J,OLy. 1 18.1D I AN, TINA Iccount Number: YJ= XXX-XXXX-6294 � - T � - Total 8.10 "V _ Bl03 06101�NEXPEDIA•156605531327TT800.367-3476iVV _ 74692163152000547257667 4722 4 �830.ity 8/13 06111 .GOVERNMENT FINANCE OFFIC 3129779700 IL - -- 74055243183286972000759 8999 355.11 475.00 {/(&k tX! "� :AR UTHERS, HEATHER y� fatal Activity lccount _Numb_er: XXXX-XXXX-XXXX-2660. 7p8.92 _ 5/27 05/24 AMERICAN AI a012378387711 DALLAS TX _ -24717053145871453005186 3001- _ 317.8�S��- i- CARRUTHERS/HEAT 0012379387711 5127 05124 \AMERICAN Al 0012379392280DALLAS TX 24717053145671453157557 3001 v!555.80 00 CARRUTHERSIHEAT 0012379392280 6110 06/07 \�VIS RENT -A -CAR 1 MIAMI INFL FL 24391213159735089813349 3399 /50.12 CARRUTHERS;HEA-THER-68981334 - 6114 _06/11 �AVI RENT A CAR TOLLS 866-642-2000 NY f - --- :YR,C NSTAN+ 24828243164001884643129 4784 -- f ✓ 5.20 v Ir-- �- ,Total Activity Lccount Numbet. XXXX-XXX_X-)00(X-9876 _ 5/03 _ 1d6 53 r�k 05/31 DRPCODE-4WARD/ROYAL TS eleme-r 5.infoMIN 24430993153400600002250 4816 8/04 06/04 AT *BILL PAYMENT 800-288-2020 TX - '-- 24692163155000533753549 4814 0.00 Set eriu:A M iASTESI, ROMAN - - Total Activity ,ccount Number. XXXX-XXXX-XXXX-5742 _ 5i27-05/24 - 2,535.80K AUIER[CAN AI 00 2237 8-3282DAL.L,AS TX 2471 0053 445871453065093 3001 �- _ 384.00� GASTESI/ROMAN 0012379383252 3104 06/03 SQ "PREMIMUM CAB 244 Washington DC 24692163154000386911583 4121 19.25`� 3105 06103 AMERICAN Al 0010643MO08MIAMI FL 247170531W671552718405 3001 48.01 I% ice', GASTESI/ROMAN 0010643535008 3/05 06/04, FEDEXOFFICE 00055145 WASHINGTON DC 24164073155069730820948 7338 V13.83U ' 3/05 06/04-1 FEDEXOFFICE 00055145 WASHINGTON DC 24164073155069732141590 7338 " 3.39 ;( fit' 3105 06/04 ' FEDEXOFFICE 00055145 WASHINGTON DC 24164073155069400467947 7338 i' 2422W SAN' 5/07 06/06 FEDEXOFFICE 00055145 WASHINGTON DC 24164073157060735194107 7338 13.42VA' 3107 06l06 MA PARKING GARAGE W5-8767599 FL 24492803157118000102601 9399 68.00 3/10 06/07 MARRIOTT 33769 JW DC WASHINGTON DC 24610433158004069099221 3509 v %--1,576.681� Arrival: 06/03/13 5/19 06/17 FLORIDA ASSOCIATION OF 850-9224300 FL -^ 24121573169000169760128 8398 N/375.D0 URLiY,CHRISTINE---- -- - -- --- - Total itity y ccougtNumber; XXXX-X)Xx.3472 ___ i/03 05/31 AMERICAN AI001W3-1-6464' OALLAS TX _ 7,8.3iy �t�649.60 24717653152871521693732 -3601 - HURLEYICHRISTIN M 5i' 'T 6N •� � FL o d � ram+ Y 1-4 40, q DO i-t a U O Y Q G � u O Q 0 O aON U 000 b U Q U 0 � U � Aaa z Q` a� r I.R� 4-t U O h � U l� 4 u > 0 Q i 0 rn rat&t Payment History Account Owner: connressman garcia Account Number: M. s°�kf View Account Profile Review all payments made to this account by CURRENT PAYMENT & CHARGES date or amount. Last Payment Received 09-03-13 ( ) F Total Amount Due $60.00 Payment Due: 1011512013 P Print this page Previous Payments Click column headers to sort. D4TEEO PAYMENT METHOD �� AUTOPA AMOUNT CONFIRMATION ER 06/03/2013 CREDIT CARP No $70.00 3YS7CSR1Q026QS] 03/05/2013 CREDIT CARD No $188.00 3VW7MYW9P01HCSX 09/03/2013 Check No $60.00 07/23/2013 Check No $55.00 06/10/2013 Check No $60.00 04/22/2013 Check No $55.00 03/26/2013 Check No $52.34 CA, I oun mInlS a or https://smb.att.com/pmt/coPaySetCurrentCtn_do 10/8/2013 Bank of America '0' MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 . August 26, 2013 - September25, 2013 Credit Limit Credits Cash Other Debits Total Activity HURLEY, CHRISTINE -- -- - - -- XXXX-XXXX-XXXX-3472 10,000 31:76 0.00 , 297.76 266.00 MURPHY, SYLVIA XXXX-XXXX-XXXX-8030 2,500 30.00 0.00 294.23 264,23 NEUGENT,GEORGE XXXX-XXXX-XXXX-9827 2,500 0.00 0.00 450.94 450.94 RICE, DAVID XXXX-XXXX-XXXX-8830 0.00 0.00 53.74 ' 53. 2,500 65.16 0.00 58632 521 A 6 SHILLINGER JR., ROBERT XXXX-XXXX-XXXX-0031 5,000 0.00 0.00 269.10 269.10 TENNYSON, LISA XXXX-XXXX-XXXX-1299 5,000 .0.00 0.00 973.60 973.60 Yosong rransaction - - Date Date DescrrpBon Reference Number MCC Charge Credit NROE COUNTY 8000 T''r ; .. - - - •- - �- . Total Activity at!nt Number: )0=. XXX_XXXX-9315 : -$6,444.53 08/29 08M PAYMENT RECEIVED --THANK YOU 241.744053500003 1934 0008 3,504,12 09/16 09/16 PAYMENT RECEIVED --THANK YOU 259744053500003OD413644 0008 670.28 09117 09/17 PAYMENT RECEIVED -- THANK YOU 26074405350000300102152 0008 l-v% - 2,180.83 09123 09/21 PAYMENT RECEIVED -- THANK YOU 26474405350000500100879 0008 pckdL - 5.60 09123 09121 PAYMENT RECEIVED --THANK YOU 26474405350000500100887 0005 Pdtk65.70 09123 09/21 P YMENTRECEIVED--THANK YOU �. � � - _. 264744053500005W1008W 0008 OW- 18.10 - �-. _ _ _ �- _ CYR, CONSTANCE l T"^ -Total Activity Account Number: XXXX-Xxxx-XXXX4876 179.00 08125 08128-ATT'BILLLPPAYMENT 800-285-2020 TX _ 24692163240000459533443 4814� 0 60.wo 09119 09/17 \,HOLIDAYINN EXPRESS & SUIMARATHON FL 24073143261900015600005 3501 119.00v,/ _ A IvaL 09/16/13 GASTESL ROMA Total Activity Account Number X-XXXX-XXXX 6742 J 08128 08/. Y� `5TH ANNUAL SOUTHEA EVENTBRITE.COCA 08128 08126 AMERICAN At 0012382024847DALL.AS TX GASTESI/ROMAN 0012382024847 08/28 08/26 \FLORIDA ASSOCIATION.OF 850-9224300 FL 09/19 09/17 HOLIDAY INN EXPRESS& SUIMARATHON FL Arrival; 09/16/13 09119 09/17 AMERICAN At 0012382661776DALLAS TX GASTESIIROMAN 0012382601778 . Departure Date: 10/02/13 Airport Code: EYW AA O MIA Departure Date: 10/02/13 Airport Code: MIA AA O DCA Departure Date: 10/02/13 Airport Code: DCA AA NO MIA Departure Date: 10/02/13 Airport Code: MIA AA NX EYW ,,,.3 09/20 r MAR RIOTT 337VB WPALMBCH W PALM BEACH FL Arrival: 09/18/13 09/23 09/18 HOLIDAY INN EXPRESS & SUIMARATHON FL 09/25 09/24 `SO'ALEXANDRIA UNION CAB Washington DC HVRl.EY, CHRIS.TIN_E v Account Number, XXXX-XXXX-XXXX.U72 09/12 09110 _ -' ROSEN CENTRE PARKING ORLANDO FL 09116 09112 OSEN CENTRE PARKING ORLANDO FL _ 1,203.66 2449398:2i 90 6652223354 7399 . --- 53.74,.Y -- _ 24717053239872392880124 3001 229.60 24121573239000239771267 8398 180.00 24073143261900015600005 3501 133.88 24717053261872613227510 3001 380.60 s� 4� ►� P y PLAAe. 24610433263004102191169 W09 223.57 I _sa oars •') va� 74073143263900015790015 3501 14.88 24692163267000619640730 4121 16.844 T - - --- -- Total pctivity - 24906043254040100045107 7523 --- 266.00 6.00 --- 24906043256040100050717 7523 6.00 a U O O O O p N M M V'i M V'i M lfl U o o 0 0 0 0 U oho o 0 a 0 o 0 b^ v U v AU w 0 o o 0 rn a N o 0 .N kn z 0 V y a 0 w�a °� o N o x_ a Q Pd C/1 f1i N 0 00 N n N O� at Ad � � N rv'i oho a� A 000 Payment History rage : or i 'N- aw Payment History Account Owner: congressman garcia Account Number: Y View My Profll Review all payments made to this account by CURRENT PAYMENT & CHARGES date or amount. Last Payment Received (10-30-13) $60.00 Total Amount Due $30.00 Payment Due: 1211612013 Print this gage Previous Payments Click column headers to sort. DATE PAYMENT METHOD AUTOPAY AMOUNT CONFIRMAPOSTEDN N MIO BE 10/30/2013 Check No $60.00 10/28/2013 CREDIT CARD No $123.00 ✓ 4337CSR1HO3VZX4 09/03/2013 Check No $60.00 08/27/2013 CREDIT CARD No $60.00 4117CSRlXO30FQY 07/23/2013 Check No $55.00 06/10/2013 Check No $60.00 06/03/2013 CREDIT CARD No $70.00 3YS7CSRiQ026Q53 04/22/2013 Check No $55.00 03/26/2013 Check No $52.34 03/05/2013 CREDIT CARD No $188.00 3VW7MYW9POIHCSX https:Hsmb.att.com/pmt/displayHistoryPage.do 12/3/2013 � a"adko' Almerica " MONROE.000NTY BO.CC TINA ROAN XXXX-XXXX-XXXX-9215 October26, 2013 - November25, 2013 Page 3of6 Ac-co untlVumiser`�___. -. - -- Purchases and Credit Limit W Credits Cash Other Debits Total Activity CYR,CONSTANCE - xxxx-xxxx-xxxx-9876 2,500 0.00 0.00 817.90 517.90 DELOACH-HARTLE,LAURA XXXX-XXXX-XXXX-7622 2,500 0.00 0..00 258.00 258.00 FREDERICK, DEBORAH xxxX-xxxx-xxxx-9868 25,000 0.00 0.00 149.00 149.00 GASTESI, ROMAN XXXX-XXXX-XXXX-5742 25,000 0.00 0.00 1,230.57 1,230.57 HURLEY, CHRISTINE XXXX-XXXX-XXXX-3472 10,000 0.00 0.00 669.88 669.88 NEUGENT,GEORGE - XXXX-XXXX-XXXX-9827 2.500 0.00 0.00 9.45.74 945.74 RICE. DAVID 78 0.00 486.78 457,00 XXXX-XXXX-XXXX-9710 2,500 0.00 0.00 104.00 104.00 SHILLINGER JR., ROBERT XXXX-XXXX-XXXX-0031 5,000 0.00 0.00 197.80 197.80 TENNYSON, LISA XXXX-XXXX.XXxX-1299 0.00 0.00 W.90 545.90 PosdngTransacdon Date Date Descri don Reference Number MCC Cha a Credit MONROE COUNTY BOCC, TotatAciivity Account Number XW-XXXXmXXXX-9216 -$4,243 88 10/28 10125 PAYMENT RECEIVED -- THANK YOU 29874405350000300411005 0008 4,146.45 11/05 11/65 ° PAYMENT RECEIVED - THANK YOU 30974405350000500096199 0008 39.25 11/05 1.1/05 PAYMENT RECEIVED --THANK YOU 30974405350000500096207.0008 -- _ ---7�talActivitY 58.18 Account Number: XXX ber: X-XXxX-XXXX-6294 161.70 _ 11/18. 1'1/15_ OFFICE MAX W" KEY WEST --FL------_- - _ - 244457_43320100413367433 59_4_3 --" _ �161.70,7 - - CARRU7HERS, HEATHS Total Activity Account Number: XXXXXXXxX7UCX-2_660 617.80 __ _ 10/31 10/29 VAMERICAN--Ai 0012328735981DALLAS TX __ -2471705330387303 4429076 30-0 _ _ CARRUTHERS/HEAT 0012328735981 11/04 11101 VAIR 8 SEA TRANSFER 954793-6844 FL 24506013305980058961415 4789 120.00 %/ CYR, CONSTANCE%f - Total Activity Account Number; XXXX-XXXX-XXXK-8876. 017.90_ 10129 10/29 ATT`BILL PAYMENT 800-288-2020TX 2469216.3302000628D24501 4814 _ -_ 123.00;�' 11/13 11/12 ,/SOUTHWES 5262170909387800-435-9792TX 24692163316000418294907 3066 287.90,/ CYRICONSTANCE ANNE 5282170909387 Departure Date: 11/15/13 Airport Code; MC N K EYW 11/18 11/15 ✓HILTON HOTELS DAYTONA DAYTONA BEACH FL 24231683320286016501670 3504 258.00r% Arrival: 11/15/13 11122 11/21 V%HAMPTON INN KEY LARGO FL 24755423325733258633085 3638 149.00 __ Arrival: 11/1 113 UELQA_CH-HARTLE; LAURA - - - - -- - --- T - -- ---�' -70talACtivlty Account Number; XXXX-XXXX-XXXX-7 22 _ _ _ _ _ _ _ 268.00_ 10128 10/26 HAMPTON INNS DORAE_ _ i E Y 2475542329915299572-b= 3665 25800 ►� Arrival: 10/23/13 AGREEMENT THIS AGREEMENT, made this 2 day of , 2013 by and between the Board of County Commissioners of Monroe Count , Florida (hereinafter "BOCC") and U.S. Representative Joe Garcia, (hereinafter "the Congressman"), an elected official of the United States government. WHEREAS, the BOCC leases premises to other governmental agencies servicing the County community; and WHEREAS, the Congressman has requested use of County office space; and WHEREAS, the BOCC has determined that it is in the best interests of Monroe County to provide approximately 287 square feet of office space at the Gato Building, Room 1-213, located at 1100 Simonton Street, Key West, Florida; NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Contract Term. This agreement is for the period commencing on January 15, 2013 and terminating on January 14, 2014. 2. Demise of Premises. The BOCC rents to the Congressman approximately two hundred eighty-seven (287) square feet of office space at the Gato Building, Room 1-213, located at 1100 Simonton Street Key West, Florida (hereinafter "the premises"), in accordance with this Agreement as amended by District Office Lease Attachment (Exhibit "A") attached hereto and incorporated herein. 3. BOCC Responsibility. The BOCC shall direct its Administrator, Departments Heads, County Attorney, and staff to provide certain facilities and support to the Congressman as can be provided without requiring an increase in personnel, any purchase or lease of real or personal property, or any other out-of-pocket expenditures. 4. Relationship of Parties. The Congressman is, and shall be, in the performance of all works, services, and activities under this Agreement, a government entity independent from the BOCC and not an employee, agent or servant of the BOCC. The Congressman shall exercise control, direction, and supervision over the means and manner of personnel and volunteers through which he performs the functions of his office. Although this Agreement is a cooperative agreement, similar in many respects (but not all) to a partnership, the Congressman shall have no authority whatsoever to act on behalf and/or as agent for the BOCC in any promise, agreement or representation other than specifically provided for in this agreement. The BOCC shall at no time be legally responsible for Joe Garcia Ag GATO Bldg room 1-213 2013 any negligence, gross negligence, or intentional conduct on the part of the Congressman, his employees, agents or volunteers resulting in either bodily or personal injury or property damage to any individual, property or business entity. 5. Modification. Additions to, modification to, or deletions from the provision of this contract may be made only in writing and executed by the BOCC. No modification shall become effective without prior written approval of both parties. 6. Breach and Penalties. The parties agree to full performance of the covenants contained in the contract. Both parties reserve the right, at the discretion of each, to terminate the services in this contract for any misfeasance, malfeasance or nonperformance of the contract terms or negligent performance of the contract' terms by the other party. Any waiver of any breach of covenants herein contained shall not be deemed to be a continuing waiver and shall not operate to bar either party from declaring a forfeiture for any succeeding breach either of the same conditions or covenants or otherwise. 7. Hold Harmless. The parties to this agreement stipulate that Monroe County is a governmental agency as defined by Florida Statutes and represents to the Congressman that it has purchased suitable Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self -insured, in amounts adequate to respond to any and all claims within the limitations of Florida Statute 768.28 and 440, arising out of the activities governed by this agreement. The Congressman is an official of the Federal government and represents that in such capacity, he and his staff have insurance coverage in an amount adequate to respond to any and all claims arising under this agreement. Each party shall be responsible for any acts of negligence on the part of its employees, agents, contractors, and subcontractors. Responsibility for defending claims arising out of and during the performance of this contract shall survive the termination date. 8. Laws and RegWations. a. This Agreement shall be construed by and governed under the laws of the State of Florida unless in an area of law pre-empted by federal law. The Congressman agrees that venue for any dispute will lie in Monroe County, Florida. b. The Congressman shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex, age or national origin in the performance of work under this Agreement. Joe Garcia Ag GATO Bldg room 1-213 2013 2 c. Any violation of said statutes, ordinances, rules, regulations and executive orders shall constitute a material breach of this Agreement and shall entitle the BOCC to terminate this Agreement immediately upon delivery of written notice to the Congressman. 9. Taxes. The BOCC is exempt from Federal, Excise and State of Florida Sales Tax. 10. Finance Charges. The BOCC will not be responsible for any finance charges. 11. Severabilit . If any provision of this contract shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this contract, or the application of such provision other than those as to which it is invalid or unenforceable, shall not be affected thereby; and each provision of this contract shall be valid and enforceable to the fullest extent permitted by law. 12. Force Maigurc The Congressman shall not be liable for delay in performance or failure to perform, in whole or in part, the services due to the occurrence of any contingency beyond its control or the control of any of its sub -contractors or suppliers, including labor dispute, strike, labor shortage, war or act of war, whether an actual declaration thereof is made or not, act of terrorism impacting travel in the United States, insurrection, sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood, drought or other act of God, act of any governmental authority, jurisdictional action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the Congressman has exercised reasonable care in the prevention thereof, and any such delay or failure shall not constitute a breach of the Agreement. The Congressman shall notify the BOCC of any delay or failure to perform within five (5) days of such action. Upon demand of the BOCC, the Congressman must furnish evidence of the causes of such delay or failure. 13. Assignment. Except as provided in the District Office Lease Attachment, the Congressman shall not assign, transfer, sublease, pledge, hypothecate, surrender, or otherwise encumber or dispose of this contract or any estate created by this contract or any interest in any portion of the same, or permit any other person or persons, company or corporation to perform services under this contract without first obtaining the written consent of the BOCC. In the event of such consent, this agreement shall be binding upon the Congressman's successors and assigns. Joe Garcia Ag GATO Bldg room 1-213 2013 14. Disclosure. The Congressman shall be required to list any or all potential conflicts of interest, as defined by Florida Statues Chapter 112, Part III and the Monroe County Ethics Ordinance. The Congressman shall disclose to the BOCC all actual or proposed conflicts of interest, financial or otherwise, direct or indirect, involving any client's interest which may constitute a conflict under said laws. 15. Additional Conditions. The Congressman agrees to accept additional conditions governing the use of funds or performance of work as may be required by federal, state or local statute, ordinance or regulation or by other policy adopted by the BOCC. Such additional conditions shall not become effective until the Congressman has been notified in writing and no such additional conditions shall be imposed retroactively. 16. Ind endent Professional Judgment. The Congressman shall at all times exercise independent professional judgment and shall assume full responsibility for the service to be provided and the work to be completed. 17. Care of Prop=y. The Congressman shall be responsible to the BOCC for the safekeeping and proper use of the property entrusted to the Congressman's care, and to process all documents necessary to continue, without interruptions, any maintenance or service contracts relating to such equipment for its service life. 18. Ethics Clause. To the extent applicable, the Congressman warrants that he has not employed, retained or otherwise had act on his behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 10-1990 or any BOCC officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the BOCC may, in its discretion, terminate this agreement without liability and may also, at its discretion, deduct from the sums owed under the agreement, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 19. Termination. Termination of the Agreement shall occur at the Natural ending date, or earlier should either party determine that there has occurred any material breach of any covenants herein contained, or either party otherwise deems it in their best interest to terminate. Termination may be with or without cause, and shall require written notice to be given to the other party as follows: a. In the event either party terminates for breach of contract, termination shall be effective at such time as the terminating party shall declare in its act to terminate for cause, with a minimum of fourteen days notice in writing required prior to effective termination. Joe Garcia Ag GATO Bldg room 1-213 2013 4 b. In the event either party terminates without cause, the termination shall not take effect until at least sixty days subsequent to written notice to the other party, and the effective date of termination shall be specified in said notice. 18. Full Agreement, This Agreement constitutes the entire and full understanding between the parries hereto and neither party shall be bound by any representation, statement, promises or agreements not expressly set forth herein and in duly executed amendments under paragraph 5 hereof. IN WITNESS WHEREOF, the parties have executed this agreement the day t4d year fu°st above written. (SEAL) Attest: AMY HEAVILIN, Clerk 'M/t Deputy Clerk (SEAL) Attest: By Title M r~ -- �e o C-) Uj QLL- ...i U-- C) Joe Garcia Ag GATO Bldg room 1-213 2013 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ByA"V"e. ayor/Chairman U.S. REPRESENTATIVE Joe G is B y Title "w D District office Lease - instructions NO LEASE OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease for the 113"' Congress may not commence prior to .January 3, 2013. Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 113"' Congress, leases should end on January 2, 2015, not December 31, 2014. • The preamble has three blank lines to be filled in: (1) Landlord's name; (2) Landlord's address; and (3) Member/Member-Elect's name. ■ Section 1 has three blank lines to be filled in: (1) Square footage of office that is being leased (optional); (2) Street address of office being leased; and (3) City, state and ZIP code where office is being leased. • Section 2 has four boxes that can be checked on whether any parking is included in the lease — two of the options each have a blank line to be filled in if the lease includes any assigned and/or unassigned parking spaces. • Section 3 has two blank lines to be tilled in: (1) Date lease begins (must be on or after January 3, 2013); and (2) Date lease ends (must be on or before January 2, 2015). ■ Section 4 has one blank line for the monthly rent amount (write "zero" if no rent is to he paid). Section 5 has one blank line — the number of days' notice required for either party to terminate the lease before the end of the term. A standard period is 30 days, but any figure is acceptable. If the lease may not be terminated early, enter "N/A" in this blank. ■ Sections 1-10, other than filling in the blanks, may not be altered or deleted. Section 1 1 has space provided to list any additional lease provisions. • Prior to either party signing a lease, the Member/ Member -Elect must submit the proposed lease, accompanied by a copy of the District Office Lease Attachment for the 113'h Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the lease are determined to be in compliance with applicable law and [louse Rules and Regulations, the Administrative Counsel will notify the Mernher/Member-Elect that (s)he may proceed with the signing of the lease. Please submit the proposed lease and District Office Lease Attachment either by e-mail in PDF form (leases&?mail.house,gov) or fax (202-225-6999). • The Member/ Member -Elect is required to personally sign the documents. A signed and dated District Office Lease Attachment must accompany this lease. • Once signed by both parties, the Lease and the District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form or faxed to 202-225-6999, but the originals still must be submitted by inter office mail (217 Ford I louse Office Building, Washington. D.C. 20515) after emailing or faxing. + If approved, Administrative Counsel will send them to Finance so that payment can begin. If there are errors, you will be contacted and required to correct them before the lease is approved. V.S. Mouse of Representatives Washington, D.C. 20515 DlstMef Offlee Lease (Page 1 of 2 — 1131" Congress) Pursuant to 2 U.S.C. $ 57, and the Regulations of the Committee on House Administration (as modified from time to time by Committee Order) relating to office space in home districts, MONROE COUNTY, a political subdivision of tlw State of Florida, 1100 Simonton Street, Key West, Florida 33040 (Landlord's name) (Landlord's street ad Tess, city, state. 210 code) ("Lessor"), and J 2 , a Member/Member-Elect of the U.S. House of Representatives ("Lessee"), agree as follows: Location. Lessor shall lease to Lessee 2S7 square feet of office space located at The Gato Building, Room 1-213. 1100 Simonton Street (tKfloe street address) in the city, state and ZIP code of Key West, Florida 33040 (OfNee city, state and ZIP) 2. Parking, The Lease includes (please check any and all that apply): ❑ parking spaces that are assigned ❑ X parking spaces that are unassigned ❑ General off-street parking on an as available basis ❑ No off-street parking 3, Term. Lessee shall have and hold the leased premises for the period beginning January 15 2013 and ending January 14 , 2014 . The term of this District Office Lease ("LEASE") may not exceed two years and may. not extend beyond January 2, 2015, which is the end of the constitutional term of the Congress to which the Member is elected. 4. Rent. The monthly rent shall be $ -0- , and is payable in arrears on or before the last day of each calendar month. Rent payable under this LEASE shall be prorated on a daily basis for any fraction of a month of occupancy. 5. Early Termination. This Lease may be terminated by either party giving 60 days' prior written notice to the other party. The commencement date of such termination notice shall be the date such notice is delivered or, if mailed, the date such notice is postmarked. 6. Payments. During the term of this Lease, rent payments ender Section 4 shall be remitted to the Lessor by the Chief Administrative Officer of the U.S. House of Representatives ("CAO") on behalf of the Lessee. 7. District Office Lease Attachment for 1131h Congress. The District Office Lease Attachment attached hereto is incorporated herein by reference, and this Lease shall have no force or effect unless and until accoinpanied by an executed District Office Lease Attachment for the 1 13"' Congress. 8. Counterparts. This Lease may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. V.S. Mouse of Representatives Washington, D.C. 20515 District Office Lease (Page 2 of 2 —113'h Congress) 9. Section Headings, The section headings of this Lease are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. 10. Modifications. Any amendments, additions or modifications to this Lease inconsistent with Sections I through 9 above shall have no force or effect to the extent of such inconsistency, 11. Other. Additionally, the Lessor and the Lessee agree to the following: IN Wl"INESS WHEREOF, the parties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee. MONROE COUNTY, a political subdivision of the State of Florida Print Name (Lessor/Landlord) Lessor Signature Z4- lzvr3 Date C?&Ytta -FL- ?jfe Print Name (Lessee) Lessee Signature ate This District Of free lease must be accuttgxmied ky an e.vecteted District QJfiee Lease Allacltmeni, District Office Lease Attachment- Instructions The District Office Lease Attachment ("Attachment") is a four -page document that must Accompany emery Lease or District Office Lease Amendment ("Amendment") that is submitted for a Member/Member-Elect's District Office. NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term of a District Office Lease or Amendment for the 113'h Congress may not commence prior to January 3, 2013. Members should endeavor to lease space through the last day of a congressional term rather than the last day 0172 calendar year. For the 113'b Congress, leases should end on January 2, 2015, not December 31, 2014. Four things are required: 1. The signature of the Landlord and date; 2. The signature of the Member/ Member -Elect of Congress and date; 1 Contact information for the person in the Member/ Member -Elect's office whom we should call if there are any problems or questions (scheduler, etc.); and 4. The signature from the Office of the Administrative Counsel. A few things to keep in mind: • The Member/ Member -Elect is required to personally sign the documents. • The Attachment SHALL NOT have any provisions deleted or changed. • Even if rent is zero, an Attachment is still required. • Prior to either party signing a Lease or Amendment, the Member/ Member -Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approval. If the Administrative Counsel determines that the proposed terms and conditions of the Lease or Amendment are in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the execution of the Lease or Amendment. Please submit the proposed Lease or Amendment and Attachment either by e-mail in PDF form (leases@mail.house.gov) or by fax (202-225-6999). • Once signed by both parties, the Lease or Amendment and the Attachment must be submitted to the Administrative Counsel for final approval. The Attachment should be submitted at the same time the Lease or Amendment is sent to the Administrative Counsel. They may be sent by email in PDF form or Faxed to (202-225-6999), but the originals still must be submitted by interoffice mail (? 17 Ford House Office Building, Washington, D.C. 20515) after emailing or faxing. ■ Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved and payments will not be made. • The parties agree that any charges For default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and are not reimbursable iron the Member's Representational Allowance. V.S. Mouse of Wopresentatives Washington, D.C. 20515 OlsN t Office Lease Attafted (Page 1 of 4 - 113"' Congress) 1. Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. House of Representatives) agree that this District Office Lease Attachment ("Attachment") is incorporated into and made part of the Lease ("Lease") and, if applicable, District Office Lease Amendment ("Amendment") to which it is attached. 2. Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives ("House") nor its Officers are liable for the performance of the Lease. Lessor further expressly acknowledges that payments made by the Chief Administrative Officer of the House ("CAO") to Lessor to satisfy Lessee's rent obligations under the Lease - which payments are made solely on behalf of Lessee in support of his/her official and representational duties as a Member of the House - shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. 3. Modifications. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAO ("Administrative Counsel") must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing on page 4 of this Attachment. 5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect. furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the terns of the Lease shall have no force or effect. 7. Certain Charges. The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee. 8. Death, Resignation or Removal. In the dent Lessee dies, resigns or is removed from office during the term of the Lease, the Clerk of the blouse may, at his or her sole option, either: (a) terminate the Lease by giving thirty (30) days' prior written notice to Lessor; or (b) assume the obligation of the Lease and continue to occupy the premises for a period not to exceed sixty (60) days following the cei#ification of the election of the Lessee's successor. In the event the Clerk elects to tenminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if inailed, the date on which such notice is postmarked, V.S. Mouse of �Rgpresentatives Washington, D.C. 20515 DlstPlOt WOO lease Attachment (Page 2 of 4 —113'h Congress) 9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. 'The Lease may be signed by the Member -Elect before taking office. Should the Member -Elect not take office to serve as a Member of the 1131b Congress, the Lease will be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly role a copy of any termination notice with the Office of Finance, U.S. House of Representatives, B-245 Longworth House Office Building, Washington, D.C. 20515, and with the Administrative Counsel, Office of the Chief Administrative Officer, U.S. House of Representatives, 217 Ford House Office Building, Washington, D.C. 20515. 11. Notification upon Occurrence of Certain Events. Lessor agrees to promptly notify Lessee in writing in the event Lessor sells, transfers, or otherwise disposes of the leased premises; in the event Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily); in the event the leased premises is foreclosed upon; or in the event of any similar ocgurrence. Lessee shall promptly file a copy of any such notice with the Office of Finance, U.S. House of Representatives, B-245 Longworth House Office Building, Washington, D.C. 20515. 12. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall not require the review and approval of the Administrative Counsel. 13. Maintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks, parking areas, lobbies, elevators, escalators, entryways, exits, alleys and other like areas. 14. Maintenance of Structural Components. Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises including, but not limited to, roofs, ceilings, walls (interior and exterior), floors, windows, doors, foundations, Fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises. 15. Lessor Liability for Failure to Maintain. Lessor shall be liable for any damage, either to persons or property. sustained by Lessee or any of his or her employees or guests, caused by Lessor's failure to fulfill its obligations under Sections 13 and 14. 16. Initial Alterations. Lessor shall make any initial alterations to the leased premises, as requested by Lessee and subject to Lessor's consent, which shall not be unreasonably withheld. The cost of such initial alterations shall be included in the annual rental rate. 17. Federal Tort Claims Act. Lessor agrees that the Federal fort Claims Act, 28 U.S.C. §§ 2671- 80. satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. V.S. Ifouse of 9?ppresentatives Washington, D.C. 20515 DiSVICt MIN [.ease Attachment (Page 3 of 4 — 1131' Congress) 18. Limitation of Liability. Lessor agrees that neither Lessee nor the I louse nor any of the House's officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to any third party that may arise during or as a result of the Lease or Lessee's tenancy. 19. Compliance with Laws. Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements, and with all local and state building codes, safety codes and handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee. 20. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance, U.S. House of Representatives, with all banking information necessary to facilitate such payments. 21. Refunds. Lessor shall promptly refund to the CAO, without Formal demand, any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated. 22. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment. the provisions of this Attachment shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. 23. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 24. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 25. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on [louse Administration. 26. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 21. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. [.Signalraw page,j6flows.I V.S. YCouse of Wspresentatives Washington, D.C. 20515 District Office lease Attachment (Page 4 of 4 - I IS" Congress) IN WITNESS WHEREOF, the parties have duty executed this District Office Lease Attachment as of the later date written below by the lessor or the Lessee. eloav 2 e- '1 N Gct ef e„ f Prid Name (Lesso 04*� Z. Y)4.46.3447�%_ Lessor Signature z./ z-. /Z.,13 Date From the Member's Office, who is the point of contact For questions? Name Phone ( ] E-mail C- Lo l t a / T—L 2-4 Print Name (Lessee) zi; I Lessee Signature 3Wj 3Aze►3 Dafe This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee on House Administration. Signed _ Date -) (Administrative Counsel)_l) runrplered /in-rrrs ro: -Idn ini.Ytralive Cminsel, 21- Pord lbnrse (Vice lfrrilding. Washington. D.C' 24s1 i. Crimes onety also he /iixed to 0-:25-h999 EXHIBIT 9 Bank of America Lost/Stolen Report ƒ § 8 § a \� / k \ d co Cl) § m Cl)k n CD a \ 2 § a v § ; L) o CD e / CO2 \ ) ] k / E a , o o [ t J . in 2 2 I © 2 k§ 2 ) § C. § § § ® CD \ CD§ § 7 6 § \ o n z o « G § 2 @ 2 \ \ CL E o m u � J r _ ) § § § \ k m § § § § � s 2 � 9 § co co K � § a 2 § U ` 0 P E w 2 0 . a 0 0 § D E z E n$</ 3 - a 2 § n 7§ z 0» 9 - R) § _ x o W u I d a ) § n A§ J 2» 2 k\ j§ � S j § � §$ J 3 E k k .. 2 0 § / A EXHIBIT 10 County Administrator Response to Request for Information County of Monroe The Florida Keys Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441 —Phone (305) 2924544 - Fax February 13, 2014 Clerk of the Court Pamela Limber Sellers, CFE 500 Whitehead Street Key West, Florida 33040 RE: Internal Audit — Bank of America Purchase Card Account Dear Ms. Sellers, BOARD OF COUNTY COMMI !O ERS Mayor Sylvia J. Murphy, District 5 Mayor Pro TM Danny L. Kolhage, District I George Neugent. District 2 Heather Carruthers, District 3 David Rice, District 4 PIease find my response to the attached questions which was requested by your office. If you need any further information from me about the responses, please let me know. Sincerel l omen astesi Monroe County Administrator Cc: Amy Heavilin, CPA, Clerk of the Circuit Court and Comptroller AMY NFAVItIN, Cps CLERK OF CIRCUIT COURT &COMPTROLLER MOBROE COUMs FLORIDA February 6, 2014 Roman Gastesi County Administrator 1100 Simonton St. Key West, FL 33040 gastesi-roman@monroecounty-fl.gov Dear Mr. Gastesi: As you are aware, the Internal Audit Department is conducting an audit of the Bank of America Purchase Card Account & the adherence to the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. I am requesting the attached questions be answered by you as the County Administrator. Please provide Inc your responses within the next five (S) working days on or before February 13, 2014. Should you have any questions, please feel free to contact me at (305)292-3591. Thank you for your expeditious cooperation in this matter. Sincerely, 9`anca R n hd Seaz w Pamela Limbert Sellers, CFE Director of Internal Audit Attachment: 13 questions cc: Amy Heavilin, CPA, Clerk of the Circuit Court and Comptroller 500 Whitehead Street 5ttite 101, PO Sax 1980, Key West, FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3127 Overseas Highway, Marathon, FL 93050 Phone: 3DS-2894027 Fax 305-289-6o25 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7I45 Fax: 305-852-7146 Internal Audit Ouestions to Coun Administrator Roman Gastesi 1. Has the Purchasing Card Administrator notified you of any inappropriate or late approval of transactions? If so, please list date, cardholder and violation. No notifications of abuse. 2. Have you as County Administrator cancelled or suspended any Cardholder's privileges? If so, please list date, cardholder and reason for cancellation or suspension. No 3. Are you aware of any continued incidents of missing documentation? If yes, have any of these incidents resulted in cancellation of the Cardholder's Purchasing Card? No 4. Are you aware of any denial of future use, or other disciplinary action resulting from noncompliance with the requirement that immediately following a purchase, the Cardholder must submit the charge slip along with a completed "Daily Purchase Card Purchase Report" to his/her department's director, via their immediate supervisor. If so, please list the date and Cardholder. No 5. Are you aware of any abuses of the Purchasing Card by any Cardholder? If so, please list the date, nature of abuse and Cardholder. No 6. Are you aware of any disciplinary action taken against any Cardholder due to misuse of their Purchasing Card privileges? If so, please list the date, nature of misuse, disciplinary action taken and Cardholder. No 7. Have you ever been presented with facts of any unauthorized purchase, knowingly made by a Cardholder? If so, please Iist the date, description of unauthorized purchase, disciplinary action taken and Cardholder. No 8. Are you aware of any instances of failure by the Cardholder to give the proper notification of the loss or theft of their Purchasing Card? If so, please list the date and Cardholder. No 9 If this instance occurred was there a loss of privileges and/or disciplinary action for the Cardholder? If so, please list date, Cardholder and action. NIA 10. What if any action has the County Staff or the Purchasing Card Administrator taken to resolve any outstanding/unpaid balances? On -going work to correct past due amounts. 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305295 3130 Fax., 305-295.3663 3127Overseas Highway, Marathon, FL33050 Phone: 305-189-6017Fax- 305-289-5025 88820 Overseas Highway, Plantation Key, FL 33070 Phone.. 851-7245 FaX MS-852-7146 11. Please provide the "Request for Purchasing Card" form for all individuals issued Purchasing Cards from 2010 to the present. Attached - records maintained in OMB 12. Please provide all "New Card/Change Forms" submitted to the Purchasing Card Administrator from 2010 to the present. Attached - records maintained in OMB 13. Please provide all "Cardholder Agreement" forms for all former and/or current Cardholders from 2010 to the present. Attached - records maintained in OMB 500 Whitehead Street Suite 10I, PQ sox 1980, Key West, FL 33040 Phone: 3OS 295-3130 Fox. 305-295 3663 3117Overseas Highway, Marathon, FL 33050 Phone: A25-289-6027 Fox, 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Pharre: 852-7145 Fax: 30S-852-7146 #10 Past Due Balances Gastesi-fl.rm tax 4/18/11 Gastesi-fl.rm tax 6/4/11 Gastesi-fl.rm tax 6/4/11 Gastesi-fl. rm tax 10/31/11 Shillinger-dc rm tax 8/12/11 Rice-fl.rm tax 8/18/11 Action taken 34.88 43.68 20.04 15.33 113.93 need personal check 22.77 22.77 need'personal check 19.88 19.88 need personal check Boan-itunes 10/25,29/11 1.98 Boan-applestore tax 12/8/11 2.28 Boan-applestore tax 12/8/11 7.5 11.66 need personal check Carruthers-loews 9/20/12 8.43 8.43 need personal check Total personal 165.01 Payment short Carruthers-loews 9/19/12 Gastesi-car rental 7/2/13 Gastesi-tolls 7/7/13 Gastesi-AA 9/24/13 Gastesi-US aifwys 9/25/13 Gastesi-Marriott 9/26/13 Gastesi-Hilton 10/1/13 Gastesi-prkg/AL 10/1/13 Hurley -hotel 10/15/13 Hurley -hotel 10/21/13 Neugent-AA 9/26/13 150.00 will re -submit 129.00 will re -submit 182.97 will re -submit 25.56 will re -submit 75.00 need receipt/affidavit not sufficient -will re -submit 218.30 need receipt/affidavit not sufficient -will re -submit 173.00 need receipt/affidavit not sufficient -will re -submit 224.37 need receipt/affidavit not sufficient -will re -submit 10.00 need receipt/affidavit not sufficient -will re -submit 258.00 wrong voucher/will re -submit 129.00 wrong voucher/will re -submit 245.80 cancelled for personal reasons/will re -submit 263.71 will re -submit Total 2084.71 Grand Total 2249.72 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To; Purchasing Card Program Administrator From: Cog Administrator DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Pry' ) Rbon L. Sample Signature: t Title: Director Sus tainabilit Employee Number: Florida Drivers License J_Mirk Immediate Supervisor: Roman Gastesi Restrictions: Single limitation: $ qqq , cj Monthly limitation: $ Roman Gastesi NAME OF DIVISION DIRECTOR (TYPE OR PRINT) CC: Authorized Employee SIG R DIVISION DIRECTD I6 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: �( DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Pri t) � tea, ' � � Sample Signature. Title Employee Number: Florida Drivers License iy Immediate Supervisor: Restrictions: Single limitation: $ q q,, C1') Monthly limitation: $ a, LJg1q.'39 Types of products to be authorized: ',1 2 5 f err, sin ,� d. n� ram- Pur Grp. AAmW+otJW CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature:OhA�b�- �89,6:t�� Title: 6C . Employee Number: Florida Drivers License # Immediate Supervisor: 1 n 0- Restrictions. Single limitation: $ '�01'q . Ot 9 Monthly limitation: $ X. S-U), . O a Types of products to be CC: Authorized Employee J�. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: Office of Management & Budget DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: {Type or Print} I nurn del anch-Hartle Sample Signature:LAD Title: Sr. Administrator Grai ec.Pro''sEmployee Number: Florida Drivers License # IP Immediate Supervisor: Tina Boan, Budget Director Restrictions: Single limitation: $ [: Monthly limitation: $ Types of products to be a tt orized: SIGNATURE ptti fclnASi +►o� (arm Pro( min �'tA A- CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: EQ A r b 6 1, Y)A V%4 t SS 1 0ej DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (TypeAP1- — NSample Signature:/e Title: 1. G wt r6ZEmployee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single (imitation: $ 961� . IT Monthly limitatib,,$ - a D Types of products to be authorized: T1 nA 6Ct N.I r Or -I'YPF OR PRINT) ti[( Vurcknsi n�- Gawk > Ao� n CC. Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD 1 0: Purchasing Card Program Administrator lI From: 4VV• MGJL� �`at1Y1HrL o �y nrrAR rMF.Nr fWAMF I 12esousrc..�� 1�e�Jcrrri-+�te.� Subject: REQUEST FOR PURCHASING CARD Request the Following employee be authorized a BOCC Purchasing Card; Full Name: (Type or Print) t r Sample Signature- Title: �11 c, _ Employee Number: DtireC 6V U— Florida Drivers License # Immediate 5upervisor: tuns JeLj'Sak u ;a.b , a►tr�v �t,�eG��r• v l�ictnnil ►2� Restrictions: Single limitation: S ajq , tit En�i l�rvle 0. Monthly limitation: S Types aFproducts to be uthorized: �AMF. OF l7IYIStIlN RIHFi"fflR lli'PFf)k pRIN'rj 11 "0' CIRMF 6r,,VL14,,,,jj' r,,RR t'C: Authorized Employ= 16 M MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: c c -Di DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print)ym e'4 -J� I C t Sample Signature: Title; CD m r►\ Employee Number: Florida Drivers License i Immediate Supervisor: Restrictions: Single limitation: $ qq�q l-q Monthly limitation: $ f C)C)() - c)C) Types of products to be authorized; 'T Ct o TAMED" K(IYPEORPRIN'r) SK' T1 IrC Cc, ra M M (r} CC: Authorized Employee i\4ONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING; CARD To: Purchasing Gard Program Adrninistrator OFTARTMENI' NAME•. Subject: REQUEST FOR PURCHASING CARD Request the Fallowing employee be authorized a BOCC Purchasing Card: Full Name: (TypeorPrint) lr'1 %�Cc s,lll�R- Sample Signature: Title:Ci(1 Or,�� ,,� A-,--mmloyee Number: Florida Drivers License 4 Immediate Supervisor: Restrictions: Single limitation: $ Clg6i • c Monthly limitation: $ S Q010 .1DO Types of I -I n F�-Ca � VA""" (" " l'vP8 aR PRINT-) Puf- i05 t n e) Ca F& AiM, n CC': ,%tjthori7CLl f:mployce lh rA SIR i NA T11 R t: 4=F:aFL LIGRIGINAL :-MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: MI PAR I-M1-.NT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print)l �_ �� (Z 5-t) y�y F �. y� L u Sample Signature: Title: tj ^ cTU4Z Employee Number: Florida Drivers License A lmmediatc Supervisor: Restrictions: Single limitation: S y 1919. q 9 Monthly limitatiop: $ 10 1 10DO . Cj Types of products to L�ORvA,,VF. (Y rHVISION nIRft'TO1R I.7) 1 CC: Authorized Employee + N.11a,11-�Ut OF W.q t3lRFC'fUR ! J i /(,c M MONROE COUNTY BOARD OF COUNTY COMMISSIONERS RF,QUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) /VJl /I 0! C ou h t) Sample Signature: Title: Florida Drivers License # Immediate Supervisor: Employee Number: Restrictions: Single limitation: $ •11 Monthly limitation: $ .2,W . 0-� IM �na Qn PUCC 0 Sig Oaro- AJ^iA CC: Authorized Employee DIVISION ► a rc4i7 g;L Cam. �r MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: d M DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card Full Name: (Type or Print) -FC.r, n , Sample Signature_RI , Title:_&a218,ny Employee Number: Florida Drivers License # , Immediate Supervisor: Restrictions: Single limitation-. $ A , ao Monthly limitation: $ -'k -2,5DD . Qv Types of products to be authorized: P czl� NAME OF ( (TYPE OR PRINI) L- V C. V1 G`Ji '! ' C4,C 12L r,1 , CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: C u' 0 DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) Sample Signature: Li Sc 'e n y),4 <z i) Title: (- 5 Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ 94) . � 11 Monthly limitation: $ _ 5CCO. Do Types of products to be authorized: <1 e oi E Unu S a a N`1 E o f FYPE OR PRINT) S[CN TlJ . r u(c v1pt s'A 16 C,-,rA � tm In CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: 0cc— D146 C4 DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the Following employee be authorized a $OCC Purchasing Card: Ful[Name: (Type or Print) _kC1+fie r (ICLM4C-S Sample Signature: Title: an fi Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ 999 99 Monthly limitation: $ a5ib6 b b Types of products to be e(clt t1u-)c{c.I Ti tv vMAE OF TYPE OR PR1N'r} CC: Authorized Employee SIGN. 'r �3 E}N-BtRPCHft MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: SoCC b1r,+ I cLS DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the Following employee be authorized a BOCC Purchasing Card: Ful I Name: (Type or Print) SYG I A P± rPh Sample Signature: Title: C(DIr\M Florida Drivers License # Immediate Supervisor: Employee Number: Restrictions: Single limitation: $ 9 6) 61 g Monthly limitation: $ ;�L 500 • 0 d Types of products to be authoriz d: T ro Ve [ GerveQal., q r w SuLa l T'I on Ct f1 NAME OF (TYPE OR PRINT) SIG, IRE F CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: &Adt4 eLtJ v1 rct t1C Z DEPARTMgNT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) 'YI ACk B-0 Sample Signature: LL Title: Ud (?� t +`CCTC 1r Employee Number: Florida Drivers ,License # Immediate Supervisor: Restrictions: Single limitation: $ q r cis q q Monthly limitation: $ 10 I M-0 Types of products to be authorized: 'LI Vp, ILCt)�rc1� I ��h Stkez NAME OF 171V1510N pIRECTOR (TYPE OR PRINT) CC: Authorized Employee CSN T F DIVISION DIRECTOR MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: E rl\p Iet Se"I CC5 DEPAR MEN NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) i c msa AotkfQ r- Sample Signature: Title: b1 dl 5'i8 t) bi f Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ 19TA - iI Monthly Iimitation: $ P Types of products to be authorized: e t e fa� 71flot bDRVA NAME OF al (TYPE OR PRINT) %rc��tn Carck Ao i n CC: Authorized Employee U MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator J From: CD n d CA In l 5- fq+01 DEPARTMENT AM£ Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Pri Ma n (;a �. Sample Signature: /a Title: CpuA"W�AJ*L*�'VEmployee Number: Florida Drivers License Immediate Supervisor; Restrictions: Single limitation: $ A 4, 9 91. R R Monthly limitation: $ aS bob Types of products to be encra.l , el a S L"t T i nca f3aan V \ME ( r'PE OR PRINT) S[GN MR ParoC aS ins Ccta( AJ, fni ^ . CC: Authorized Employee MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator 'r From: ✓ v� - t't (111 ill-iCi�t; f DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Print) i )� (� �) °C E + Sample Signature: Title: Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation: $ )J � � I T'i .ri i Monthly limitation: $ `1`�-1 Types of products to be authorized: 1 f41. 42I I G(f IC`Ct� t �ir1 NAME OF DIVISIf]td DtRVCT-OR (TYPE OR PRINT) SIG ATUR •O DiVtSRQRF DIRECTOR CC: Authorized Employee MONROE COUNTY. BOARD OF COUNTY COMMISSIONERS REQUEST FOR PURCHASING CARD To: Purchasing Card Program Administrator From: DEPARTMENT NAME Subject: REQUEST FOR PURCHASING CARD Request the following employee be authorized a BOCC Purchasing Card: Full Name: (Type or Pr�Ct P�-CC- Cy r Sample Signature: ) Title:�Ct,((- `J 1 Employee Number: Florida Drivers License # Immediate Supervisor: Restrictions: Single limitation:-$ qqq . q'I Monthly limitation: $ Types of products to be authorized: I FQA L C;,rf\e j L ►ni�ISc�c� i as NAME OF (TYP@ OR PRl, ��c^haspil Cacc( A4 miw4rH,,, CC: Authorized Employee SIGNATURE Pam Sellers From: Pam Sellers Sent: Friday, February 21, 20141:38 PM To: Cyr -Connie (Cyr-Connie@monroecounty-fl.gov); gastesi-roman@monroecounty-fl.gov Subject: Purchasing Card Audit Dear Connie, I received the Purchasing Card Audit Response from Mr. Gastesi delivered by courier and e-mail. Thank you. However, the responses for questions 12 ("New Card/Change Forms") and 13 (Cardholder. Agreement" forms) stated "Attached", yet those documents were not included with the Response delivered by courier or the e-mail attachment. Please provide me with Mr. Gastesi's response attachments to questions 12 and 13 as soon as possible. Should you have any questions, please feel free to contact me. Thank you for your forthcoming cooperation. Sincerely, Pamela Pamela Limbert Sellers, CFE Director of Internal Audit CIerk of Circuit Court & Comptroller Monroe County, Florida 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax psellers a monr` oe-clerk.com A`r'ai i " EPA wwwir�sr�ap�� *R�s�lr Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. If you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. Pam Sellers From: Cyr -Connie <Cyr-Connie@monroecounty-fl.gov> Sent: Monday, February 24, 201411:50 AM To: Pam Sellers Cc: Gastesi-Roman Subject: RE: Purchasing Card Audit Attachments: #13.pdf Pam, Please accept my apology, as overlooked the attachment for question # 13, which I have now attached to this email. In regards to question 12, the forms are one and same for "Request for Purchasing Card" 8v New Card/ Change Forms." Please let me know if I can assist you with anything else. Regards, Connie Aisle to Ronan Gastesi, County Adntinistrator .6 'yr Monroe County 1100 Simoltton .Street, Suite 2-205 Key West, FL 33040 305-292-4443 305 290-4544 Fax From: Pam Sellers mailto: sell rs monroe-clerk.com Sent: Friday, February 21, 2014 1:38 PM To: Cyr -Connie; Gastesi-Roman Subject: Purchasing Card Audit Dear Connie, I received the Purchasing Card Audit Response from Mr. Gastesi delivered by courier and e-mail. Thank you. However, the responses for questions 12 ("New Card/Change Forms") and 13 (Cardholder Agreement" forms) stated "Attached", yet those documents were not included with the Response delivered by courier or the e-mail attachment. Please provide me with Mr. Gastesi's response attachments to questions 12 and 13 as soon as possible. Should you have any questions, please feel free to contact me. Thank you for your forthcoming cooperation. Sincerely, Pamela Pamela Limbert Sellers, CFE Director of Internal Audit Clerk of Circuit Court & Comptroller Monroe County, Florida 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax psellers@,monroe-clerk.com AI REAVILIN�CPA Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. if you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in. accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are. prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges, I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-56 1 - 1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: Rhonda Haag , TYP R PRINT NAM Signa e: �� Date November 22 2013 Department: f' (DOO LI [aj n Lr { { Vj? Phone Number: (3 0'ra L' `a-y- Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winklebiack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: PE OR PRINT NAME Signatu . Date: Department: Phone Number: v-QO• Cc. Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS -CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that 1 must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: 1f>iirCL 6CiC, c TYPE OR PRINT NAME P Signature: Date: 9 1 1(011 .Department:, Phone Number: Cc: Cardholder :7 MONROL COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOI,DF,R AGREEMENT Please review the terms stated below and sign- 1 agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issu ing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 900-822-5985 Fax: 757-823-7473 Cardholder: LAtAR.a tc—LoAC16-aTl.- FYYF()R?RIMT Signature: A�0- Date, e!>4 Oct, ZC>n3 Department: a*-,t3 — G2o4Ntr-S Phone Number: "�5• Z9Z • 44 t37— Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary 13OCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, t agree that I trust reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited - If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-922-5985 Fax: 757-823-7473 Cardholder&rOR /Za K. -� INTNAME. Signature: r Date: -T U a 13 Department: A e-n e vt=L (fv 4u YVA +. SS t GfJ [L-S Phone Number: -W 4 — i 4 L. `7 Cc:: Cardholder MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for 'corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: fS t ��A0. G c�3 G�1�,CCt_ 1'� TYPE OR P NAME r Signature: u VOLA A A ^VAD-0 J Date: 5 Zq 113 DepartmentAra1. A + wl ruict e L—J — Aa LA � Phone Number: (3L)S� 25fp� C3�sj 3g 3 Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMM ISSIONF.RS CARDHOLDER AGREEMENT Please review the terms stated Below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures, I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. if the card is host or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:950-561-1965 Customer Service: 900-822-5985 Fax: 757-823-7473 Cardholder: 1i3V1L C'.Q�� F'YPF OK PRINT NAZI' Signature: Date.-_ /6/2.0 d I Department: C 0,,,3 Phone Number. Cc: Cardholder MONROE COUN"fY BOARD OF COUNTY COMM fSSIONF_.RS CARDHOLDFR AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that ' must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 11800-822-5985 !f� ) Fax: 757-823�-77473 Cardhoider: A.5�er� &�l.�,fC.�. ' hIL) fib!- ea, TYPE; OR PRINT NAME: �� -I - Signaturee:: _ JJ ��// /l JJ Date: t� _.1! Department: Z"�4 (A..,4 �4 fsl e Phone Number: _ p� o� r7� ~ 3y_q:_y Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDFR AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agrees to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC For any such charges. . I agree to surrender the Purchasing Card immediately upon retireracnt, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen. I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bark and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Teri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 l Fax: 757-823-7473 Cardholder: C' V\ R N.; f_ , _` \ 3 P- Q-' A TYrPF. OR PRIM[ NAA,4f: - Signature: r fir~ Date: Q:) z Department:'AL 0% ," L�= � V\ Phone Number: Cc: Cardholder MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide.by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. 1 understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: .Teri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: r1 J Co u Q h /f? TYPF. OR PRINT NAME Signature: " Date: 2 / 0 Department: 608 Phone Number: 3PS - g31,S- Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that l must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 950-561-1737 Fax: 850-561- 1965 Customer Service: 900-822-5995 Fax: 757-823-7473 Cardholder: Pe neL 11� 'rym ok PKltsl' NAM Signature::: r. 1�. Date: i - Z.7 - ICE Department: U m ('-� Phone Number' Cc: Cardholder ;7 f }i MONROI COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: E 1 agree to use this Purchasing Card only for actual and necessary BOCC business ! expenses incurred by mein accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC_ I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator, I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-173 7 Fax: 850-561-1965 Customer Service: 800-822-5995 Fax: 757-823-7473 Cardholder: 'rYPF OR PRINT NAME: Signature: �i Date. - Department: Phone Number: Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC pu Procedures. rchasing Card I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited ind will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft:, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 950-561-1965 Customer Service: 800-822-5985 Fax: 757-923-7473 Cardholder: LAWAlek c Signature: Date._ 1 /jU /01 Department: jJ agoo f (per Phone Number: 6 '✓OS"LZaZ. ��Q Cc: Cardholder li MONROF COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREIME:N'i' Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained thereiri. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and wi Il be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. It 'the card is lost or stolen; I will immediately- notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or. facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. i understand that failure to promptly notify the issuing bank of the theft, lost, or misplaoed Purchasing Card could make me responsible for an_x fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: r- r T R I NT I" S IgnatUre: Datc: Department:. t r� r"is .r C_ Phone Number: Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. f acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. 1 understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. -I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 950-561-1737 Fax. 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: '. TYPF ( 1 Ili: Signature: Date: La Department: �; boa �eyllzc-c, Phone Number: Cc: Cardholder 17 MONROI COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: ! agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: [,VJ /{'� /p�/V TYPE OR PR1NT NAM1; i Signature. Date: r' Department: Phone Number:p% e r Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: Ti nC1 V;R n TYPE OR PRINT NAME Signature: . Date: Department: 4{ i t� •7 -�j ,)e-n n Phone Number: GCS - -)'I) - `{,4 Cc: Cardholder 17 f' MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms"stated below and sign I agree to use this Purchasing Card only For actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card Immediately upon retirement, termination or upon request of an authorized representative of the BOCC. f understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make Inc responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822ff-5985 Fax: 7577--823-7473 Cardholder: �YYF. OR PRINT NAME ,Signature: Date: i fy C''(r Department: Phone Number- Cc.- Cardholder MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary F30CC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. 1 have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card irnniediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: v[3h!s4avic e 0 TYPE OR PRINT MAMA r"Z)ly Signature: A27-noLe Date: 1 O Department. t` `c,L4 +, d I,. w vafo[ - Thane %unber:-�It)a ; LHq`f-t -- Cc: Cardholder 17 MONROE: COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are proh ibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card afier privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank: of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder:r" 'Vo V-� 'rypi, OR PRiMr NAME Signature: Date: of � a9 1 Department: n G+ mn s Ste, Phone, Number: Cc: Cardholder 17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEMENT Please review the teams stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained theFein. I acknowledge that use, of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly .notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Seri Winkleblack, Vice President, Florida Account Manager 850-561-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: Suzanne Hutton TYPE OR PRLNT NAME Signature: Date: Department: County Attorney Phone Number: Cc: Cardholder 17 DY!b s s MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CARDHOLDER AGREEIMLENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedul'.-s. I have read the Purchasing Card Procedures, and agrce to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. I agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use of the Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. I will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-561-It7 Fax: 850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 Cardholder: Mario `L., i iyt- OR Purn�•r .v,��rr; f f _Signature!" ' Date: Department: Phonz Number: Cc: Cardhoider 17 EXHIBIT 11 Monroe County Administrative Instruction 4725 C UNTY SO�MONROE KEY WESTLORIDA33040 (305)294-4641 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Strcet, Suite 205 Key West, FL 33040 (305) 292-4441—Phone (305) 2924544 -Fax J. BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tam lam Wigington, District t Heather Carruthers, District 3 George Neugert, District 2 Sylvia 3. Murphy, District 5 OFFICE OF THE COUNTY ADMINISTRATOR Key West, Florida MONROE COUNTY ADMINISTRATION INSTRUCTION 4725 Date: June 18, 2012 Subject: County Property and Equipment issued to Employees Reference: (A) Monroe County Personnel Policies & Procedures (B) Administrative Instruction 4400, 4401, 4403, 4404, 4405, 4713, 5511, 6604, 8605 (C) "Inventory Deletion Re quest" form for computer related equipment (D) "Inventory Deletion Request" form for all other property (E) "Fixed Asset Transfer" form (F) "Asset Destruction Certification" form (G) Florida Administrative Code 691-73.002 Threshold for Recordirm Pr WpM Enclosures: (1) Policy & Procedures for Property/Equipment issued to employees (2) Employee assigned property/equipment tracking form Effective Date: Immediately (1) Backgmund: There is currently no formal county -wide standard procedure for the issuance, buking and return of county property and equipment issued to employees. (2) To provide a procedure to track assignments and return of county property and equipment to employees. (3) Cancellation: This instruction is to remain continuously in effect unless specifically revised or canceled (4) Instn}cuM: Department/Division Heads will ensure that all supervisors involved in issuing county equipment are familiar with this instruction and that proper procedu,es are followed. County Administrator Distribution: List VI Originator: DHR Review: 6118115 Enclosure (1) MCA Inst 4725 June 18, 2012 Page 2 POLICY & PROCEDURES FOR PROPERTYIE UIPMENT ISSUED TO EMPLOYEES Property/equipment issued to county employees is intended for the purpose of conducting County related work and providing services to the public. Employees are solely responsible for the safekeeping of this property/equipment and are to ensure that they protect against damage and unauthorized usage. Staff is expected to maintain their departmental property/equipment in good working order and condition and must report any problems with the property/equipment to their supervisor for handling. Department Heads/Division Directors are to ensure that employees are made aware of the designated individual to contact in the event of damage or malfunction of all shared property/equipment. Any employee found guilty of disregard or negligence in the use or loss of property/equipment may be subject to disciplinary action which may include termination and repayment of such property/equipment. If property/equipment is lost, damaged or stolen, the employee shall notify his/her supervisor immediately. The Supervisor must document the loss or damage on the "Incident Report Form" (Administrative Instruction 8605). If the equipment was issued by the Technical Services Department, the Supervisor will also immediately notify that Department. When ANY property or equipment is issued to employees, a "Property/Equipment Tracking" form must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. Upon completion of the form, the department must keep the original form and ensure that a copy of the form is sent to the Human Resources office to be placed in the employee's official personnel file. Cell Phones & Electronic Equipment All electronic equipment must be documented on the "Property/Equipment Tracking" form with the exception of electronic accessories such as cell phone chargers, memory sticks, etc. Any question as to whether or not an item is considered equipment or an accessory should be directed to the Sr. Administrator of Technical Services. Department's must complete a cell phone request form before a cell phone will be issued. See Administrative Instruction 4403. Authorized use of technical equipment (phones, ipads, computers, etc.) is outlined in Administrative Instruction 4405, 4404, 4403, 4401 and 4400. Supervisors must ensure that all employees adhere to these instructions. Radio Communication Equipment Department's must complete the appropriate forms for communications equipment to be issued. See Administrative Instruction 5511. Communication equipment must also be documented on the "Property/Equipment Tracking" form. Enc:osure (1) MCA Inst 4725 June 18, 2012 Page 3 Ke s Department's must complete the appropriate forms for the issuance of keys as outlined in Administrative Instruction 6604. Keys must also be documented on the "Property/Equipment Tracking" form. Vehicles Use of vehicles is outlined in Administrative Instruction 4713 and 6604. Vehicles, vehicle keys and fuel keys must also be documented on the "Property/Equipment Tracking" form. SHARED E UIPMENT Toolswinters, fax machines coviers. etc. Supervisors are responsible to ensure that staff is properly trained on the use of all equipment. Staff is expected to maintain their departmental equipment in good working order and condition. Supervisors are to ensure that employees are made aware of the designated individual to contact in the event of damage or malfunction of all shared property/equipment. Shared equipment does not have to be documented on the "Property/Equipment Tracking" form if it is stationary equipment which is kept in county offices or work sites and not removed from the premises. TRANSFER, REPLACEMENT. OR DISPOSAL In the event of damage, loss, or replacement of property/equipment that is to be replaced, the supervisor must complete the "Property/Equipment Tracking" form upon the return and replacement of property/equipment. The form must be completed and noted that the item was returned and also document all relevant information relating to the newly issued property/equipment. Upon completion of the form, a copy is to be sent to the Human Resources office to be placed in the employee's official personnel file. Any damaged, stolen or lost items must be documented on the "Incident Report Form" as soon as it is determined that the property/equipment will not be returned or is damaged. The completed form must be sent to the Risk Management office. See Administrative Instruction 8605. Computer Equipment The transfer, replacement.or disposal of any computer related equipment must be coordinated with the Technical Services Department. An "Inventory Deletion Request" form must be completed for any computer related equipment that has been tagged by the Clerk (in addition to documenting such on the "Property/Equipment Tracking" form) before it is disposed. Technical Services will coordinate the completion of the "Inventory Deletion Request" form with the appropriate Department. Once completed, Technical Services will send the form to the Clerk's office for review and Technical Services will prepare an item to be placed on the agenda to request approval by the BOCC if appropriate. Enc''osure (1) MCA Inst 4725 June 18, 2012 Page 4 All other Property/Equipment The transfer, replacement or disposal of property/equipment, other than computer equipment, that has been tagged by the Clerk, must be coordinated with the Clerk's office Property Clerk and documented appropriately on the "Inventory Deletion Request", "Asset Destruction Certification" form if appropriate, or the "Fixed Asset Transfer" form. TERMINATION Upon the employee's official notice of termination/resignation (or department transfer)/retirement of employment, Supervisors shall make every effort possible to meet with the departing employee to secure the return of all property or equipment which was issued to the employee during his/her employment and document the return on the "Property/Equipment Tracking" form. Supervisors must immediately notify the Technical Services Department, by email or memo (with a copy to the Deputy County Administrator) of an employee's departure as soon as the supervisor is aware that the employee will be leaving or has left employment. Technical Services will coordinate with the supervisor in the retrieval of any computer equipment and will ensure that access to all technical accounts is removed. By signing the "Property/Equipment Tracking" form, employees acknowledge and agree that if he or she fails to return property/equipment to their supervisor due to loss or once the equipment is returned and it is determined that the property/equipment was damaged due to negligence, that employee maybe subject to repayment of such property/equipment. In addition, items must be documented on the "Incident Report Form" as soon as it is determined that the property/equipment will not be returned or was damaged. The completed form must be sent to the Risk Management office. See Administrative Instruction 8605. The employee's immediate Supervisor is responsible for returning the original "Property/Equipment Tracking" form(s), once it is fully completed documenting that the property/equipment was returned or reasons why not returned. Any questions relating to this Instruction or the completion of forms must be directed to Human Resources. y a On d b C m IYi A d C b0 w 0 G. W a u q 60 5 U 4 api ^ o ... rtio�O �0+as' cC cc ZUU^a c � rn :' r�r) O° �, �°° Vy�aSC?,, ii;✓ L y> o � d o ai a u o •- U a d co °w 0 L 00 ON 00 N E w+ O p eyC O c m O 'G a c .2 75: 's w � Y7 N tea" •b �+ y U O O Cb O O .. O ++ O u p y 04PC w cd O W. `+- .� O M O LJ. UO c � � •a O c p U 4O O N 0,0 3 a� -o r ;F ELn ° 3 Ecd . ., o a oU aah w' O a r v w En .2 g «; N U o~ cc is L 0 G ° N 0 -� O 2 w�to Q on o n a� ¢ o �.�, W `c, 8 u ca 10 O to r 0 N M kn 1O i- 00 O, O ,� N N N N N N. cV N m M M M en M CL �--� -� �--+ n�J 'G Q En n, Q 7 EXHIBIT 12 Employee Services Director's Response to Request for Information Pam Sellers From: Aguiar-Teresa <Aguiar-Teresa@MonroeCounty-FL.Gov> Sent: Tuesday, March 04, 2014 3:52 PM To: Pam Sellers Cc: Gastesi-Roman; Shillinger-Bob; Trisha Schroff Subject: BOCC Purchasing Card Audit Attachments: Request to Employee Services HR.docx, Request to Employee Services Risk Mgmt.docx; D00098.PDF; FW: BOCC Purchasing Card Audit Pam, below are the responses to your attached questions. Please let me know if you have any questions. 1. Please provide me with any and all "Property/Equipment Tracking" forms (referenced in Administrative Instruction 4725) from the following BOCC employee's/official's personnel file. If the form is not provided for an individual, please state so, and provide an explanation. Response: Attached is the only "Property/Equipment Tracking" form on file of the 41 names in your request. The Administrativ.; Instruction became effective on June 18, 2012. Before this date and since this date, the Budget/Purchasing Office is responsible for the distribution of the Purchasing Cards to employees. hi accordance with Administrative Instruction 4725, the "Property/Equipment Tracking" form .must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. 2. Please provide me with any and all "Incident Report Forms" (Reference in Administrative Instruction 4725 & 8605) concerning a BOCC Purchasing Cards issued to the following BOCC employees or officials. Response: See the Risk. Manager's response attached. There are no Incident Reports for Purchasing Cards on file. Teresa Aguiar, Employee Services Director 305-292-4458 From: Pam Sellers fmailto:psellers(dmonroe-clerk.coml Seat: Tuesday, February 25, 2014 5:10 PM To: Aguiar-Teresa Cc: Gastesi-Roman; Shillinger-Bob; Trisha Schroff Subject: BOCC Purchasing Card Audit Teresa, Thank you for your prompt response to my February 11, 2014 request for information regarding the Purchasing Card Audit. In reference to your responses I have some additional/follow-up questions and requests for information. I have enclosed my request for each department above. If you have any questions or concerns, please do not hesitate to contact me. Please provide me with your responses as soon as possible and/or by Wednesday, March 5, 2014. Thank you for your continuing cooperation. Sincerely, Pamela Limbert Sellers, CFE Director of Internal Audit Clerk of Circuit Court & Comptroller Monroe County, Florida . 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax psellers@,Monroe-clerk.com ANIT HEAVRIN, CPA .. amacammagumm=8 Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. If you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. Request to E=Ioyee Services Division Human Resources Department Please provide me with any and all "Property/Equipment Tracking" forms (referenced in Administrative Instruction 4725) from the following BOCC employee's/official's personnel file. If the form is not provided for an individual, please state so, and provide an explanation. Mickey Baker Debra Barsell John Broussard Thomas Cullen Suzanne Hutton Peter Lubert Leonard Symroski John King David Koppel Clark Martin Joseph Medallion Jerald O' Cathey James Paros Arthur Romero Thomas J. Willi Vicki Vaklevich Salvatore Zappulla Glenn Patton Irene Toner Ada Mayte Santamaria Charles Pierce Christina Brickell Christine Hurley Constance Cyr Deborah Frederick Donald DeGraw Emelia Coughlin Jethon Williams Jose Tezanos . Laura deLoach-Hartle Lisa Abreu Lisa Tennyson Penny Kipp Peter Horton Rhonda Haag Robert Shillinger Jr. Robert Stone Roman Gastesi Roy Sanchez Teresa Aguiar Tina Boan p� W F C H I ri no o u n F z w 1 I r' &Ej �© t : § ■ K �7 2 k \ � ) Request to Employee Services Division Risk Management Department Please provide me with any and all "Incident Report Forms" (Reference in Administrative Instruction 4725 & 8605) concerning a BOCC Purchasing Cards issued to the following BOCC employees or officials. Heather Carruthers George Neugent David Rice Sylvia Murphy Charles McCoy Dixie Spehar Kim Wigington Mario Di Gennaro Mickey Baker Debra Barsell John Broussard Thomas Cullen Suzanne Hutton Peter Lubert Leonard Symroski John King David Koppel Clark Martin Joseph Medallion Jerald O'Cathey James Paros Arthur Romero Thomas J. Willi Vicki Vaklevi.ch Salvatore Zappulla Glenn Patton Irene Toner Ada Mayte Santamaria Charles Pierce Christina Brickell Christine Hurley Constance Cyr Deborah Frederick Donald DeGraw Emelia Coughlin Jethon Williams Jose Tezanos Laura deLoach-Hartle Lisa Abreu Lisa Tennyson Penny Kipp Peter Horton Rhonda Haag Robert Shillinger Jr. Robert Stone Roman Gastesi Roy Sanchez Teresa Aguiar Tina Bann Pam Sellers From: Slavik-Maria <Slavik-Maria@MonroeCounty-FL.Gov> Sent: Friday, February 28, 20141:40 PM To: Aguiar-Teresa Subject: FW: BOCC Purchasing Card Audit Attachments: Request to Employee Services Risk Mgmt.docx Importance: High Teresa, After discussing this with Pain Sellers it was determined tt ai sha was looming for incident Repor�s relating to P cards. 't has been determined that l da not ;nave any reports rely ting to P cards. ; hen ti. you, The Historic Gato Cigar Factory 1100 Simonton Streat. Suite 2,268 Key Wes; Florida 33040 Office 305-295-3178 Fax 305-295-3179 slavik-maria@monroecounty-fl.Qov From: Agular-Teresa Sent. Wednesday, February 26, 2014 7:44 AM To: Slavik-Maria Subject: FW: BOCC Purchasing Card Audit Importance: High Maria, I need the attached documents no later than Wednesday. If this is a problem, please get with me immediately! Thanks. Pam Sellers From: Aguiar-Teresa <Aguiar-Teresa@MonroeCounty-FL.Gov> Sent: Tuesday, February 18, 201410:49 AM To: Pam Sellers Cc: Gastesi-Roman; Shillinger-Bob; Pumar-Pam Subject: FW: Purchasing. Card Audit Attachments: Request to BOC.0 Human Resources.docx; 4725 County Property and Equipment issued to Employees.pdf, D00092.PDF Importance: High Hello Pam, Please see the attached in response to your request. If you have any further questions, please let me know. Teresa From: Pam Sellers mail ellers(a- nroe-cferk.com) Sent: Tuesday, February 11, 2014 11:12 AM To: Aguiar-Teresa Cc: Gastesi-Roman; Shillinger-Bob; Pumar-Pam Subject: Purchasing Card Audit Importance: High Dear Teresa, Enclosed please find my request for information in the above referenced matter. If you have any questions or concerns, please do not hesitate to contact me. Please provide me with your responses as soon as possible and/or by Wednesday, February 19, 2014.Thank you for your forthcoming cooperation. Sincerely, Pamela Limbert Sellers, CFE Director of Internal Audit Clerk of Circuit Court & Comptroller Monroe County, Florida 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax psellers(cr�,monroe-clerk. com AMW VEAVIUN, CPA ��: T, � c�rbt a trr pwsr a oar Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. if you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. Request to Employee Services/Human Resources 1. Does Human Resources/Personnel have any Policies or Procedures in place regarding the issuance of Purchasing Cards? Not specific to Purchasing Carus. I-dmBistrative Instruction 1725 is for all equipment and property issues: to enI)ioyees. 2. Does Human Resources/Personnel have any Policies or Procedures in place regarding the collection of Purchasing Cards upon separation? See attached Administrative : nst -uctior 4725. 3. Is there any notification to Human Resources/Personnel when a Purchasing Card is issued to an employee/official? As stated in Administrative instru.eticn 4.725, When ANY property or equipment is issued to employees, a "Property/Equipment Tracking" form must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. Upon completion of the form, the department must keep the original form and ensure that a copw_of the -;orm is sen� to the Human Resourcas offic4 to be piaced in the en: lo.•ee's official personnel file. �. .Is there any receipt, checklist or other documentation in an employee's employment file documenting issuance of a Purchasing Card? 'Yes. 'Oee aiec Ea r=:fn st:•rtive Instrac_=on 4 725 5. Is there any notification to Human Resources/Personnel when a Purchasing Card is cancelled, revoked or replaced for an employee/official/cardholder? As stated in Administrative Instruction 4725, In the event of damage, loss, or replacement of property/equipment that is to be replaced, the supervisor must complete the "Property/Equipment Tracking" form upon the return and replacement of property/equipment. The form must be completed and noted that the item was returned. and also document all relevant information relating to the newly issued property/equipment. Upon completion of the form, a cap- is to Le sent to the HUN%an Resources of.ice .r be claced in the emr•lcyee's 65cial personnel file. b. Is there any notification to Human Resources/Personnel when an employee/official/cardholder separates from BOCC employment/appointment regarding the physical collection of the employee/official/cardholder's Purchasing Card? Yes, see in Ad inia=st-i-z ve ? sirar.tion 47 5. 7. Is there any documentation in an employee's employment file concerning the collection of Purchasing Card upon separation? Yes, se, ";l'eraT« atior" 1n �";.c, mi �igtrative .sstractic.j 4725. S. Are you aware of any disciplinary action taken against any employee/cardholder due to misuse of their Purchasing Card privileges? NO If so, please list the date, nature of misuse, disciplinary action taken and Cardholder. Can you please provide me with official separation/termination dates for the following BOCC employees/officials? I have noted the Commissioners with an *. Please provide me with documentation of the separation/termination date from the employee/official's personnel file. See attachments (We do not keep personnel files on Commissiorers. Dates of emp'oym.ert, salary, etc. ore handled by the clerk's Payroll office). Mickey Baker Debra Barsell John Broussard '`Iwo PAFs attached. lie was rehired into the same positron on 3/12/E7. Thomas Cullen Mario Di Gennaro* Suzanne Hutton Peter Lubert Leonard Symroski John King David Koppel Clark Martin Charles McCoy* Joseph Medallion Jerald O'Cathey James Paros Arthur Romero Dixie Spehar* Kim Wigington* Thomas J. Willi Vicki Vaklevich Salvatore Zappulla C UNTY SO�MONROE KEY WESTLORIDA33040 (305) 204-4641 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gaza Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441—Phone (305) 292-4544 - Fax KARD OF CoLlfln COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Kim Wigingb Dn, District 1 Heather Carruthers, District 3 George Neugent, District 2 Sylvia I Murphy, District 5 OFFICE OF TBE COUNTY ADMINISTRATOR Key West, Florida MONROE COUNTY ADMINISTRATION INSTRUCTION 4725 Date: June 18, 2012 Subject: County Property and Equipment issued to Employees Reference: (A) Monroe County Personnel Policies & Procedures (B) Administrative Instruction 4400, 4401, 4403, 4404, 4405, 4713, 5511, 6604, 8605 (C) "Inventory Deletion Request" form for computer related equipment (D) "Inventory Deletion Request" form for all other property (E) "Fixed Asset Transfer' km (F) "Asset Destruction CertifWRtloll' form (G) Florida Administrative Code 691.43.002 Threshold.for Repording Proyg1 Enclosures: (1) Policy & Procedures for Property/Equipment issued to employees (2) Employee assigned property/equipment tacking form Effective Date: Immediately (1) Backmound: There is currently no formal county -wide standard procedure for the issuance, tracking and return of county property and equipment issued to employees. (2) hse: To provide a procedure to track assignments and return of county property and equipment to employees. (3) Canoellation• This instruction is to remain continuously m effect unless specifically revised or canceled. (4) Instructions: Department/Division Heads will ensure that all supervisors involved in issuing county equipment are familiar with this instruction and that proper are followed. _ .. a bie Frederick Deputy County Administrator Distribution: List VI Originator: DHR Review: 6119115 Enclosure (1) MCA Tnst 4725 June 18, 2012 Page 2 POLICY & PROCEDURES FOR PROPERTY/EQUIPMENT ISSUED TO EMPLOYEES Property/equipment issued to county employees is intended for the purpose of conducting County related work and providing services to the public. Employees are solely responsible for the safekeeping of this property/equipment and are to ensure that they protect against damage and unauthorized usage. Staff is expected to maintain their departmental property/equipment in good working order and condition and must report any problems with the property/equipment to their supervisor for handling. Department Heads/Division Directors are to ensure that employees are made aware of the designated individual to contact in the event of damage or malfunction of all shared property/equipment. Any employee found guilty of disregard or negligence in the use or loss of property/equipment may be subject to disciplinary action which may include termination and repayment of such property/equipment. If property/equipment is lost, damaged or stolen, the employee shall notify his/her supervisor immediately. The Supervisor must document the loss or damage on the "Incident Report Form" (Administrative Instruction 8605). If the equipment was issued by the Technical Services Department, the Supervisor will also immediately notify that Department. DISTRIBUTION When ANY property or equipment is issued to employees, a "Property/Equipment Tracking" form must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. Upon completion of the form, the department must keep the original form and ensure that a copy of the form is sent to the Human Resources office to be placed in the employee's official personnel file. Cell Phones & Electronic Equipment All electronic equipment must be documented on the "Property/Equipment Tracking" form with the exception of electronic accessories such as cell phone chargers, memory sticks, etc. Any question as to whether or not an item is considered equipment or an accessory should be directed to the Sr. Administrator of Technical Services. Department's must complete a cell phone request form before a cell phone will be issued. See Administrative Instruction 4403. Authorized use of technical equipment (phones, ipads, computers, etc.) is outlined in Administrative Instruction 4405, 4404, 4403, 4401 and 4400. Supervisors must ensure that all employees adhere to these instructions. Radio Communication Equipment Department's must complete the appropriate forms for communications equipment to be issued. See Administrative Instruction 5511. Communication equipment must also be documented on the "Property/Equipment Tracking" form. Enclosure (1) MCA Inst 4725 June 18, 2012 Page 3 Keys Department's must complete the appropriate forms for the issuance of keys as outlined in Administrative Instruction 6604. Keys must also be documented on the "Property/Equipment Tracking" form. Vehicles Use of vehicles is outlined in Administrative Instruction 4713 and 6604. Vehicles, vehicle keys and fuel keys must also be documented on the "Property/Equipment Tracking" form. SHARED E UIPMENT Toolsprinters, fax machines copiers, etc. Supervisors are responsible to ensure that staff is properly trained on the use of all equipment. Staff is expected to maintain their departmental equipment in good working order and condition. Supervisors are to ensure that employees are made aware of the designated individual to contact in the event of damage or malfunction of all shared property/equipment. Shared equipment does not have to be documented on the "Property/Equipment Tracking" form if it is stationary equipment which is kept in county offices or work sites and not removed from the Premises. TRANSFER REPLACEMENT, OR DISPOSAL In the event of damage, loss, or replacement of property/equipment that is to be replaced, the supervisor must complete the "Property/Equipment Tracking" form upon the return and replacement of property/equipment. The form must be completed and noted that the item was returned and also document all relevant information relating to the newly issued property/equipment. Upon completion of the form, a copy is to be sent to the Human Resources office to be placed in the employee's official personnel file. Any damaged, stolen or lost items must be documented on the "Incident Report Form" as soon as it is determined that the property/equipment will not be returned or is damaged. The completed form must be sent to the Risk Management office. See Administrative Instruction 8605. Computer Eauit)ment The transfer, replacement or disposal of any computer related equipment must be coordinated with the Technical Services Department. An "Inventory Deletion Request" form must be completed for any computer related equipment that has been tagged by the CIerk (in addition to documenting such on the "Property/Equipment Tracking" form) before it is disposed. Technical Services will coordinate the completion of the "Inventory Deletion Request" form with the appropriate Department. Once completed, Technical Services will send the form to the Clerk's office for review and Technical Services will prepare an item to be placed on the agenda to request approval by the BOCC if appropriate. Enclosure (1) MCA lnst 4725 June 18, 2012 Page 4 All other Prooertv/Eauinment The transfer, replacement or disposal of property/equipment, other than computer equipment, that has been tagged by the Clerk, must be coordinated with the Clerk's office Property Clerk and documented appropriately on the "Inventory Deletion Request", "Asset Destruction Certification" form if appropriate, or the "Fixed Asset Transfer" form. TERMINATION Upon the employee's official notice of termination/resignation (or department transfer)/retirement of employment, Supervisors shall make every effort possible to meet with the departing employee to secure the return of all property or equipment which was issued to the employee during his/her employment and document the return on the "Property/Equipment Tracking" form. Supervisors must immediately notify the Technical Services Department, by email or memo (with a copy to the Deputy County Administrator) of an employee's departure as soon as the supervisor is aware that the employee will be leaving or has left employment. Technical Services will coordinate with the supervisor in the retrieval of any computer equipment and will ensure that access to all technical accounts is removed. By signing the "Property/Equipment Tracking" form, employees acknowledge and agree that if he or she fails to return property/equipment to their supervisor due to loss or once the equipment is returned and it is determined that the property/equipment was damaged due to negligence, that employee may be subject to repayment of such property/equipment. In addition, items must be documented on the "Incident Report Form" as soon as it is determined that the property/equipment will not be returned or was damaged. The completed form must be sent to the Risk Management office. See Administrative Instruction 8605. The employee's immediate Supervisor is responsible for returning the original "Property/Equipment Tracking" form(s), once it is fully completed documenting that the property/equipment was returned or reasons why not returned. Any questions relating to this Instruction or the completion of forms must be directed to Human Resources. 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PERSONNEL ACTION FORM PAF I PERSONNEL ACTION RATI U Z ZE NAME: DEHRA BARSELL First w DIVISION: COMMUNITY SERVICES DEPARTMENT: TRANSPORTATION HIRED: OBASE ENTRY LEVEL OR Last - - `� NEW/CURRENT pH/EXT., 4510 LOCATION: KEY WEST %ABOVE ENTRY LEVEL (Justification Attached] (Farmer Employee Name) RESIGNED 0' RETIRED TERMINATED DEMOTION * *PRE O OFPTY ACCT/PROJ # CHG (above) *RECLASSIFIBD ❑ TRANSFER ❑ SALARY INCREASEE ❑ TEMPORARY UP TO ❑ SUSP WITH PAY ❑ UNTIL, SUSP WITHOUT PAY UNTIL OTHER (/ r....q..aa■■u.raaru■.u.r... auur..r.■uua■.■■■.a.aaraa.a■ia.hr�■r.a■ra■■aa.r■r.aa'.r■■■raaa■■u■.aa■r■.■a■■ra■aarra■a■ FROM POSITION TITLE DIVI3I0_ imCTOP cay$ TRVICTS CLASS CODE 24-I POSITION# § OCSOOI PAY GRADE 14 SALARY 008FEW40r r - ❑ CAR AL.LOW13 v — , .. U A .�v r r ; y � TM $ ■■ I■ ■■■.■ re.r.... a.....■■ ■. ■.. u■.u�..aa.u■au... ra■a.■■■�..u�� i3TONAL D■L 1{(y5 .a■■■ ■Ta■r.�aa■.■............. �TO BE PAID: ANNUAL LEAVE HT/CT �SICIC LEAYE 0.0■45a60.■am0. QlftlR�NOT PAY ...TEAMST.ICRS.■ANNUAMOML LEAVEOMS *MOVE aPA,YMDOOE1rTTrREUIItES,V!;.AIVER�.. T� O POSITION TITLE , CLASS CODE POSITION# . PAY GRADE _ SALARY $ HRLY $ _ BI-WEEKLY _j_ I�PW ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ • 1■■u..a■a■u...r.aa■■aa..■■.ueurrra.■■u. .a■ar■uu■ur..■a..■■ur.....0u■ r......ar..■.■.r..■a■....■ ■■.aa u.....■..■.ur.f EFFECTIVE DATE: 09/36/08 *New Anniversary Date: SUPERVISOR DATE Permission To Drive (Pending DL Check): ❑YES ❑NO DEPARTMENT JJEADI BELOW FOR QI101lmwiC ' DrUcChlll CrIi6g-•- - . 1 ht."V40 PM3yrck _ ��" I1L ba Cr R� OW Racal-J., a sefay sRreifiv Tr Ale & Cont Sub Pw 13< �$ �►PP wwwr • To ' DOT Policy ❑ ` . ' I Union Ch.*1it ❑ EEQ 149 0 1 , GDL#]"" i . Change Hro (25 or above) hr Foenao ^.. - 4 a Rev 03=-M Plgal reggbad �,>�7 /11bs1oa�P�$j DATE 77- QV7r C< DATE -. '. NON �. Afir TRwpa� Q 014�01$oWrwlmRdgpeW ;. jjzc r ISM ON, ��y a UZ• - 1 Data I Admeniat: stag Date PAF I tNi-VLOYEE NAME: J014N AM19 t?N=Man ��"��"a' Firs! rWI Luse DIVISION: RO HMANAGEMENT DEPARTMENT: MAKMLKESOkRCE5 FROM: HIRED: REPLACING}: rlvinz LrIvi�—IL Ulf TO: NEW/CURRENT PH,EXT: 305-289-2805 LOCATION: KEY LARCR Q R —°/aABOVE ENTRY LEVEL (Justification Attached) %ABOVE CURRENT SALARY Justification Attach ❑NEW POSITION: (JUSTTFICATIONATTACHEMy RESIGNED RETIRED LT TERMINATED DEMOTION *PROMO OPPTY ACCT/PROJ # CHG (above)❑ *RECLASSIFIED ❑ *TRANSFER ❑ *SALARY INCREASE ❑ TEMPORARY UP T�O—� ❑ SUSP WITH PAY ❑ UNTIL MEN room. mrmammma.m amaamm SUSP r-go .adman OUT PAem—.0 m...aTIL ,r,...O.THER iex�Iain�n `mTman. amamarm.mamma mom rmamm� FROM POSITION TITLE MA IN PUMP LIT C. PTA CLASS CODE 7-�8 POSITIC)N# GMM_ R-007 PAY GRADE 007 SALARYINM H§t Y BI_WEEKL HPWHPW 2 a ❑ CAR ALLOWANCE El FIREFIGHTER SUPPLEMENT �• rmaamammm.uaaru.mmsemra■ aseaam■ an aura. seaman ■■■arm „mall.(]ADDITIONAL DUTIES.$....�........ra.....f OR BE PAID: LANNUAL LEAVE ZHT/CT am r �DO NOT PAY L ISICK LEAVE r .r ■■rar■r..5mmmm■.aaam m m■■a m a a r. m aaa mr■ sea as 00 rm M a r r a.araa..asea■mm......r.:Y/Aa............... a ....... ....... r■ a....... TO POSlTiON TITLE CLASS CODE POSITIONi 4110 PAY GRADE r SALARN' $ HRLY $ Bl-WEEKLY , HPW r ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES S r hruu.urr.ran.mse...m■■aaru.armor&■amaws a.mrrmrmmsemmImma.mmnmuar.rau.muu.ra*Boom seamoo m.rnr a r r ■■ serumnmamrrramram■m.r EFFECTIVE DATE: February 19, 2007 *New Anniversary Date: APPROVAL SIGNATURES. 5 ` SUPERVISOR DATE Permission To Drive Y (Pending DL Check): DYES ❑Np DEPARTMENT HEAD DATE DIVISION DIRECTOR DATE /Z% --� BELOW FOR HUMAN RESOURCES USE ONLY NEW HIRES/PROMOTIONS/RECLASSIFICATIONS Qi st ShealO � ❑ Or Lie Ch ❑ P 3 dr, Criminal 8 kVd check Above Entry Justif. ❑ Comparison Ink MB 0 Ref .hks: record ❑ E Transcript)] Safe Sensitive �' Report ❑ Access Report Pn t?uuY ❑ Prou t'ers ❑ � � Waiver : Alc & Cont Sub farm ❑ Pbys required 0 DOT 0 Resp 0 C7rig Tipp rem DOT Policy ❑ Asbestos 0 Firefighter 0 Checklist ❑ GrantO Union Checklist 0 EEO Ibg Df CDLD Former Empl°yree 0 rile Reviewed Change Firs 125 or ❑ Tickl above I Ins. Forms A ❑ Other ❑ H resnta#i "-"""-- M-4eIM N4 f EE Employee e ' es Division Director Oate OMB EXEMPT ❑ NON EXEMPT SEPARATIONS Orig Resig Letter Fduc Reimb past yrO vot6 III? cowzve Resig Quest Sent[ Orig Tenn Letter[ Official Tenn Request0 Retimmm Forms CampO Retirement Booklets 0 Teamsters Ann Lv Waiver 0 11l:a DOH nBm grg"111A /tyf)x Ems{ •�8❑ NK[3 ALL AMOW Date ❑ Deputy/ County ininistrator Date �PftJIONNEL ACTION FORM PAF I PERSONNEL ACTION First Mf Lwt DIVISION: GROWTH MAyAgEMBNT DEPARTMENT: MARINE RESQU ROS I FROM: 148-62610-510120 TO: NEW/CURRENT PH/EXT: 305-282a805 LOCATION: KEY I R O HIRED: SASE ENTRY LEVEL OR - YeABOVE ENTRY LEVEL (Ju -- ---WOVE CURRENT SALARY E � .aGt,. r.iYa� �'�:�`' x�-i �F .a=-•;'�.�'.� �r�1 MkL�;�_��N, RESIGNED RETIRED IERMNATEDLJ DEMOTION Lj *PROMO OPPTY _ ACCT/PROJ # CHG (above) *RECLASSIFIHD ❑ 'TRANSFER ❑ *SALARY INCREASE ❑ 1b. TEMPORARY UP TO ❑ SUSP wriH PAY ❑ UNTIL SUSP WITHOUT PAY Q ■. was ■.a a a a man same some raaaaaa goal■ w.ra.is.■ If.a.r.a UNTIL V�/ i�iJJ]l�� P� �'rrma■r■aa.�.aOra■a(�r-■..+r�.riiiiiiya...raa.■la ■oa■riaa a■ason Woman Is FROM POSITION TITLE CLASS CODE z3 POSITION# gWBt-007 PAY GRADE 007 SALARY40M HRLY BI-WEEKL 40 • a ■ ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDMONAL DUTIES S • 1'.. e...aa. aasuar.....aaa.aa■ aa......aa■uaaru.ar..a.. ua.a.aa.a■r..aa.■ area■uurr aaJ....0411 a.`i.uar.aaa■rar..; 0TO BE PAID:ANNUAL L1�AVE nST/CT SICK LEAVE DO NOT PAY NIA r POOSO..a■■auaa....■aa■■■■.aaa■a.■■..■a.a.a■aJa-.a■a..■r...,aaa.aau■■,r..a.a■..a■ a.aaa ad Damon..a. a aaaa, r. am"IDO ..u.rry TO POSITION TITLE CLASS CODE POSITION# ; PAYGRADB SALARY $HRLY S BI-WEEKLY $ IiPW ■ r ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES S • N.f■■■■.■■.gaga.......■a..a..., a.■as gar..■■■was a..aENDED ■ar aa...■■■mas a.. a a.■ar..■j k'I+'ECTM DATE: _ July 25, 2007 *New A mniversary Date: APPROVAL SIGNATURES: - SUPERVISOR DATE Permission To Drive (Pending DL Check): ❑YES []NO DEPARTMENT HEAD DATE DIVISION DIRECTOR /�� DATZ - O slWw 10ou C » WIVOT Eno lull lo� reeosj Safety Sensitive Aac�eq:Reppan Ego >d Ref Ch �4 Alc & Cunt Sub = Posh grant W form ❑ Fhys tequiued Q DOT 0. f Oft �s DOT Polley ❑ Aebe gt ter O�folii Tam Se4►ien BD". �C] ' Cho k Union Checklist ❑ �, gCRron Foram�flt: YW[3 File Rrvkw*- RalitetnentBoom4 tt Change Fir, (2S or - r T A* WWLog U q' Tickles 0 above) Ina. Fonmr ... s M A %. _ A .. A A � Other ❑ NX EE mPloyee S&W= Diviaioa Diraatar step Depuijil Administrata DW '�Jf�-�w-��-,Q At�Y='FF.fIL-,1�-Jmmn .�'� PERSONNEL ACTIO-1 FORM PAF I PERSONNEL ACTION EMPLOYEE NAME THUM S■CULLLEEN � � . SS#: Firs! MI Last DIVISION: EMERGENCY SERVICES NEW/CURRENT PH/EXT; 6019 DEPARTMENT: EMERGENCY MANAGEMENT LOCATION: MAg&jff0N ACCOUNT NUMBER FROM: 125-13505-530490-GE0501-120 TO: SAME HIRED: UBASE ENTRY LEVEL OR %ABOVE ENTRY LEVEL (Justificatwn Attached) °/aA.BOVE CURRENT SALARY Justification Alta REPLACING• NEW POSITION• JUSTIFICATION ATTACHED) RESIGNED ❑ RETIRE1) T-ER.MIIdATED- DEMOTION *PROMO OPPTY ACCT/PROJ # CHG (above)[] *RECLASSIFIED ❑ *TRANSFER ❑ 'SALARY INCREASE ❑ a� TEMPORARY UP TO ❑ SUSP WITH PAY ❑ UNTIL SUSP WITHOUT PAY Q UNTIL OTHER ex�lain�...BUY-Oarm raROG .RAM OPTIO ■ ..■.,....... ■FRO1�V POSITION ■TIT%E itADIOLOGICAL • ■ET1iERGENCY PREPARED CLASS CODE 10-30 POSITION# ES ■ ■ PAY GRADE 10 SALARY-WEEKLHpW 40 El CAR ' ■ CAR ALLOWANCE ❑ FIREFIGHTER SUPPT EMAEN ADDITIONAL DUTIES $ ■ ■■ ammmr■m-*.mar ■r..m-r. ■al■a..rrr.m am■..rmmar--■■ ■.al. a- ■aa.amm■mmr Mar.m--arSam was .-r--ma-a.--a■■-aaa.m■■am-mm-raw �TO BE PAID: ANNUAL LEAVE, �HT/CT SICK LEAVE 1/2 LV ACCURED W/ MAX 90 DAYS ..QDO NOT PAY , a(TEAMSTE.RS ..ANNUAL LEAVE PAYMENT RE WAIVER) ................... C TO P031TiON TITLE _CLASS CODE- POSITION# PAY GRADE SALARY $_ HRLY $ L BI WEEKLY HPW ❑ CAR ALLOWANCE ❑ FIREFIGmR. SUPPLEMENT []ADDITIONAL DUTIES $ • iau.au.--.ago rrrmr.mrmmaamurlarramaJ a.■■ammr e..sa-■tram■■--r �aruaa■■ammra.--lar.am■aa..am■ama.......................... amai EFFECTIVE DATE: SEPTEMBER �, 2009 *New Anniversary Date; SUPER � �R ----... Permission To Drive (Pending DL Check): ❑YES ONO DATE DEPARTMENT HEAD DATE DIVISION DIRECTOI& DATE BELOW FOR HUMAN RESOURCES USE ONLY NEW HIRESJPRiDMOTIONSAMCLASSIRCATIONS' SEPARATIo kt �VO DrLicCh❑ Paet3 dr. Criminal.,• �aheok Above F�►Ju@K ❑ CompaisaaRepart❑ Ori LANWW EdcR�eimbpastywO Ref Chkc Recmd Trot ❑ Safely SrsslUre ARepW Query 13 hbl(rymt cmw ❑ Waiver: Ale & Cart Sub fain ❑ � nxFk E3 DOT ❑ Rmp ❑ ResIS Qua Seat❑ OdSTems Letter�1 Orin App Temp❑ bOT Policy ❑ Asbss tcs ❑Pik ❑ 020W eem T Chc ❑ EEOabove) G CDLD Union Checklist ❑ Charge His (25 or F=mwEmpmyw ❑ F�7eRevietwgd 13• Retimw Fmme RethaaW Booklets ri �❑ Ins. Forms❑ other Tamtiova Ana L Wobw 13 e _ . I _ _ idllJli- iM ft G Rev 03/08-HR NON EXEMPT ❑ F ep�:to rem ❑ Date -J UDY Division Director Dais Deputy/ CaultyAdministrator Date PERSONNEL ACTION FORM PAF I First Lunt DTVISTIONc ._Coutnly'�..,._.,.. D19PARTML NT: _County Aftornev , - . PERSONNEL ACTION FORM (Complete SS#) NEW/CURRENT PWEXT: 3470 LOCATIONS Kam► Went ` 3 ; L„ I 'ASII S[�TR LEI , : OR V ERMY 'i 7 LEVM (Tu oaAttactzed RIsPLACIN(i: ❑NEW POSITION: (JUSTWICATION ATPACM) (Formff EmpA"vv Sme) t;.,,I+a�+,:�,icrs,urexr■t��s�: xC�a�A111�ttSV ��`'iIRAlV51�, j��`PAOM�OP. :. - �j ❑ RESIGNED 0 RETIRED ❑TERMINATED QDEMOTXON CQ TEMPOiIAAY UP TOE . ❑ SUSP WITH PAY UNTIL SUSP WITHOUT PAY UNTLL, ACCTIPROT # CHG (above) OTHER �eacplain) ..oa.....m.■omega aaa aa■.■.a■ aaa 0 ome■ a a■emea■.■a.■.■■rmaa r. ■aura■ ■ _ a. FROM POSITION TITLE CQslntr Attorney CLASS CODE U— —POSITION# ATE 4 PAY GRADE CON SALARY HRL) 83-WEE L't' RPW 3=. ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ®ADDITIONAL DUTIES i r moeatQt Bo{tcd i.. w. w.a■aaawaara.u■ramr... •.wa*aaewr aaaauraa■ra■ m.aaw •a..■a purra•wa. ■aaurri ®TO BE PAIDt �A►I L �HTlCT ga + ! 4 Pd Amrdin to YO TEAMSTERS ONLY: QDO NOT PAY AIL - Waiver NOT Received PAY AIL - Waiver Received ..rro memo rr.0.o.w..■a■■■terra.• ...aaea■a.mm.a■ra■■r■.a rear •.......................wa ■r.■alea■0a.a■•a■ w al a s a. a r a. a a a a a ar■as TO POSITION TITLR CLASS CODE POSITION# PAY GRADE SALARY $ HRLY $ BI-WEEKLY $ HPW • JaCAR ALLOWANCE FIREFIGHTER SUPPLEMENT ADDITIONAL DUTIES $ r . ■aw■ware■ .aau■uu.ma.w■a•ama ■..... a.■aa■uw.amr. uw.auaea■ uuer w Arrma■aaaa■■.r.... ■aa■■aaue .■ ■.■uw.aa.mm.. uai EFFECTIVE DATE: I� - 2012 �:Nenniversary Date: , 2012 i -( iimieno. re.rl: ss, trurt%rert with viliiry inrrewes) •ti��llm.aaR a.r. .1 �� . .— -- - SUPERVISOR Dept's Permission To Drive (Final Authorluden Pending DL check): DEPARTMENT HEAD DIVISION DIRECTOR' `.'.. BELOW FOR HUMAN RESOURCES USE O L _ DATE YES ❑ NO ❑ DATE . . DATE ► � . . � .' . ❑ EXEMPT [] NON EXEMPT ❑ NB I717rivex 1 _ie emt� L'hex k . � 1► '[_I�i4x•tte� C hex k ipri v IItL? y - W " i ❑Insuetme�'n— msDANwe F-aux milifulan! � Physical .Ursxtnn pTd�lW t Ahtatus r 1 imfichux [3fignu rMigym, w' • [211111Yinrinp i%<' gni111516.I gil mhucse:enent Past -Year: C7yl:dfv W1 fig 001flLial furminNl>1w I ettcr [30[ficial Tcrminatiem ttIMMat E3RLyWnd' Lup.LhWliunnrirc kntEmokmoL" c I]Retirt rr ent DuAikUs I1lAnfl sil I cave NyMnt Waiver ❑Tenrmclm C-hegWist I.1.([Ivrs�r "Fickler " Job Chm NEW ANNIV1:l�tiA Y I ATi: Whet WIC 11 ©ALL ACT OM HR�Re�sentatiyo � ,�� n EEO y /:+ . i ' L Date OMB i Date T, PERSONNEL ACTIO FORM _ PAF I PERSONNEL ACTION DIVISION: EMEamQ First mmES DEPARTMENT: FIRE RB_SgM FROM: 1 41-12000-510120 TO: MI Last NRWICURRENT P;, LOCATION: MARATHON HIRED: LJBASE ENTRY LEVEL OR 2/cABOVE ENTRY LEVEL (Jusd ilGti7iv1\PrJa RE TAD Dd TERMINATED DEMOTION PROMO OPPTY 4 ACCT/PROJ # CHG (abov8)Lj RECLASSEpIED [] TRANSFF [] SALARY INCREASE ❑ o TEMPORARY UP TO ❑ SUSP WITH PAY ❑ UNTIL SUSPWITHOUT PfAY M•raf■■f.■au■■f■■a■■■urau■■aaa■aafa■■fi■r■■fa.a a.rfl ■■■aa FR rOSITION TITLE MANAGER rr��r.,r,a`f•••`• } ••••�a ■fa■aara■rr.a■arer■aaa. SUPPORT SERVI['FS CLASS CODE 9�6 POSITION# 02 PAY GRADE 9 SALARY M1u■faaa■f r.urra■■rf■■■u■■f■ i31CLY�BT WEEKLY w ■ ■■.r■■■ ■ .raffrr■■■. a■a • fr■au■■eruaaaufa■■■■■■ua■fu■■a.ufa■f■.■ur ®TO BE PAID: ®ANNUAL LEAVE ®HT/Cr ®slCx LEAVE ' �� '�► .�O■NOT PAY a.r■ua■■■uaa■■rrfa■■■rr.■■f■■■n■■.■a■rfa■■s■faa.a■■ar.■aN/A■r■a■■aa■a■a■■■■■a.■•�� r TO POSITION TITLE CLASS CODE POSITION# •■`•`■`■■•"f"` • a PAY GRADE SALARY HRLY BI-WEEKLY ............■■rfa■■■aa.■■■f■rr.■f■ue■■■u■u■ar.rf■u■saf■urra■uf■■■■■r■■■.BiP.W■■rr■�.�.■a■�r�a■.■aa■■r u■■a■aa a■a■■■■■■r ■ E' ACTIVE DATE: November 3 0. 2006 APMOVAL SUP VISOR Perm®YESission To Drive (Pending DL Check): DATE ❑NO DIVISION DIRECTOR IfttoLE]. . Re[C, 1 Tftfi a, 1 � W-- ..*.4. Qua1 SWIM � A!e & Cant Sub 0 DATE DATE / Emw IDrqk ij. f AIPLO� h E. NAME; LEONARD SYM_ ROSKI NS4: Frost M! Law DIVISION: GROWTH MANAGEMENT NEW/CURRENT P[4iFX'r: 2500 DEPARTMENT: GROWTH MANAGEMENT "'MARATHON FROM: TO NT NUMBER HIRED: [JBASE ENTRY LEVEL OR ---- !/oABOVE ENTRY LEVEL (Justification Attached) -- —%ABOVE CURRENT SALARY Mstificattien AtrarI,. UN#W POSF1'lUla4 (JUS'TAWATMN ATFAL"I ; oyae Nye} RESIGNEDM RETIRED TERMINATED DEMOTION *PROMO OPPTY ACCT/PROJ # CHG (above 0 *RECLASSIFIED ❑ *TRANSFER ❑ *SALARY INCREASE ❑ TEMPORARY UP TO_ ❑ SUSP WITH PAY ❑ UNTIL SUSP WITHOUT PAY El UNTIL OTHER ■aa.ar■..enaaa■■naa.a■■uaa.aa■eaeuuaa■maanam■ 5.on■■■Ems a.a.•uuaarnnuu■ aaa ome■a mona.■■ua+n n■uaaraenarnnn■ra ownFROM POSITION TITLE DIVISION DIRECTOR GROWTH MANAGEMENT CLASS CODE I4-8 POSITION#sa■wanu.a ■, GMGM006 w PAY GRADE Iq SALARY I y j EI-WEEKLY W 40 m ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ ,■ ■mmaraaa. ■■■■ uae..0 uar■ue aa■■■■nnannna....n■ur■.• ■.ar...■•■aaa.a.■u�au■.eaaar ..aenu■an■ ■a.a■uaau.ra... ■.■■ �TO BE PAID: ANNUAL LEAVE �HT/CT SICK LEAVE ❑DO NOT PAY N/A ,fog .■ Emu anoo■a■■a■nn noon@&ran 5.00aa..e Won ■.ao.a■■oa.m............■...■..■.aaal..aa eaaf.mamma.■nna ao■■■.a■■■aaaann■ae■en■aa■m nao■a■ TO POSITION TITLE _ CLASS CODE POSITION# PAY GRADE _ SALARY $_HRLY S _ BI-WEEKLY $� HPW r ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ i•n...arwaaaa■■awn■a■■lama•.■Son ■nrasea ■.ansell■no.womamaa.o.a..rr.anammema.maam.■a ameans mesa ar.■an■a.aaae■rr.ao ir.maaaa..a■■anew ■ EFFECTIVE DATE: 01/19/07 *New Anniversary D ate: ate APPROVAL SIGNATURES: ` N SUPERVISOR DATE Permission To Drive (Pending DL Check): DYES ❑NO DEPA TMENT HEAD DATE DIVISION DIRECTOR DATE BELOW FOR HUMAN RESOURCES USE ONLY LUMPT ® NON EXEMPT ❑ NEW HIRES/PROMOTIONS/RECLASSIRC'ATIONS SEPARATICM Qtd Sheen Dr Lie Ch ❑ C Ahmro &" Awd p Rr [ Comp I s a t� yr� tt cwl a,paK ❑ a pit E� SMI-IySensitive AI Acc=RepcdQuM 11�uH% QWCoard n Refeww: Traitlee Waiver rem*_ t & Cont tiuh projo form laquired 0 DOT i] ReW D CMS Tei'i"a to eon OdgApp f DL),I Policy Aebidw F"ShewE3 OffWdTpemR NBC] NEp Checkiisl ©E: Grn l Winn ('iucklist ❑ RNheouud Forme{' L AMONO Log i] CI]l p l"11, �Wo!'� D File Revie wpi D. R 8odth � Change I In: (2 5 iu Tandw Ar* Lr W*W ❑ Ti.•1rL..I"'1 . atwive) Im, Fonn,.Q OLhrr❑ D .OMB—�`�'"..�_ p to - -or) Division Director Date uty/ County inisfrator Date . — FtM!'L A NAME_ TDHN W_ KING Fh law ., WAMN: — Lic IQ= a" : K ss: Idde ss#y NWXTHRENT pRMM- 305-M."31 r LOCAT[Orlh f 77 y •�. '� 117�' r O R LPL. (J'usfiln S kLkp, Y jus6fica r jMW_NA 4WSTMCA7TOKATTAC ) L i" .�u.,AMl amwtMn= �� a rtr.: a_ l�J �alcR► . rrr� - '[�19x r1V #'r' x MAPMARyup- TOi ■■...e■■.a.■.■isaYll!iltiFM'f�Ysiltritalrilt:Y 9i a7't w'itfSHttt■t■.sYar �M1r:N. e'r ... ... a -nail FROM cr. s CODS POsMONN P DQ] i PAY GRADE 413 SALAR Y Al-WEEK-L W ' ❑ CAR ALLOW ❑ PIRERGIrM SUPPLEMENT ❑ADDM OVAL DUTLES S r a r +L . sMrrwtia llaaalrru� rlLLl a11J�+ •s■qr■rlrr MMKa�t R+:a �ss7lRa'r a..■e■.■■. .a.i ulr*i El FAY A/L -Wsr f.■rr.rrMyers YY■Y�Y.■rati•!■Yr7rliMrr■ro■■■rrllarfrr.ivi.aa/a■aaM11f1Mlivfr.rtaw ■frli•a ■a W. a■..■ f... iy ■.. a..... r.a.ryrir#ar■Y■■aa■i}VVrik PMMDN a -,Tu Pt]$MONA T PAY GRADE SALARY ffi IMY S 8I W WMY s HPW al..aa■ GAR AUOWANCE rl Fllt MnTR SUPPL i7 MENT �Ax?DITIDNAL DUiMS :. ■.L■r■.a■■■. p.N.rra r. rafaa■.■a■■ra.rr.■tar■tartar arrr r..rrlrlsar.■raa;aar.............. a7 oer r■■. r�■.a 4. ri F ECW,% DATE: 0-r-'W'SER M, 2Q11 *New Anniversary Date: SUPERSUR- DATE�-- DeWs Pav imin To Drive (a, -A Au&oA"m PnmftDL a1, 1 k YES© NO FEAR DATE I31VISIN D1iZET[jF DATE Z "LOW FOR WWAN rimuR ES un Ul:x y p Nun � p Nm 10. -r :_ c _w s _ r.a ■HM r,r rs f �J• ■ir i= cur ■. .e� =n =v =.r r=4 • Ord ■li v a t sJ t av vi : r.� ■ u:it. i�drr'nr,: _ _::. �,_ - t �.: i-i -_ ■ -r � .!: ■.�k =�ti a... � ..n ■ Li . -m n:_:r.r :•t.- w •I r,+ kl1 9 � .97,�W fa _ tt i 1 - i i. t l• oil EL ACTION FORM_ PAF I PERSONNEL ACTION FORM NAME: DAVID KOPPEL Rut Al �- First DIVISION: ENGWEIEG DEPARTMENT: Mf Last HIRED: ABASE ENTRY LEVEL OR NEW/CURRENT PH/EXT: *A*N* - LOCATION• KEY WEST °ibABOVE ENTRY LEVEL (Justification Attached) ABOVE CURRENT SALARY (Justification Attac QNERP' FOArrib l: UUSTYFICAMN ATTACHKD} RESIGNED ❑ RETIRED ❑ TERMINATEM DEMOTION 'PROMO OPPTY ACCT/PROJ # CHG (above)[] *RECLASSIFIED *TRANSFER ❑ *SALARY INCREASE ❑ 4o TEMPORARY UP TO ❑ SUSP WITH PAY ❑ UNTIL r • r■ ■ ■ a ■ ■ ■ aSUSP ^WITHOUT PAY. F■UNTIL•' OTHER (ex�lain�a Revised Term#n 'on Da ■. ■ r mansion... ...........a FRO1,�V POSITION TITLE DNISm DmEGTUR _ CLASS CODE I410 POSITION# EN0001 PAY GRADE 14 SALARI, IKL BI-WEEKLAftWpW 4 ■ CAR ALLOWANCE ❑FIREFIGHTER SUPPLEINENT ❑ADDITIONAL DUTIES $ isa■a■■■aar ...■■a■■aaaau ua,aaa uau aaa■uaaaa■■...■■■■a a,■aaaar a.,...a.aaaa■■■aaa,a. ■aaa■■ N a.■■raaaaa■ar,,,,,aaaaar,.a■u■rai XTO BE PAID: XANNUAL LEAVE =TXT MCK LEAVE C�DO NOT PAY W WIMAX OF I0 DAYS �•■ .....a■.aalaa aa.aa.., a a a a a a a a a r a a,., a a■aa a aaa■aaa■asar.laa.....la.aaaaaaa.......a■■aaara.,.aa ants y,.aaaaaaaaa.,.■■aaa■■.a.aa TO POSITION TITLE CLASS CODF3 POSITION# PAY GRADE SALARY $ HRLY $ BI-WEEKLY $ HPW ■ • CAR ALLOWANCE ❑FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ • ■■■auuuaauur....auuauu......a.aaa■aaa.uu,.u.a.aaauuauaauua.,..aaau■ur..■■auua■..uauua..aauuaau,raauai EFFECTIVE DATE: 0 4, 2 7, 2009 5 q $. . , OV ' SUPERVISOR DATE Permission To Drive (Pending DL Check): DYES ❑NO D PARTMENT HEAD DATE 0XVSIO DIRECTOR DATE BELOW FOR RUMAN ■ r. .n ■�c1 r• ■�_r� �. a 1..;SUM arMUM77ral if } _.11 ■ . 1 II • .. F.' If YI is - y-_ ► .CAP; 0 ■ : '. 1 I l l V I I `. t — ■ . . 11.y l 1. ![! . 11 • L� ■ . l'• I I 1 rick Otha, r FIR Representative EEO Officer Employee Services Division Director Rev 12M8-HR Date Data NEW D NEW Ai C� C Deputy/ County Administrator iZ w (I6L�5; gmnt to county) e SARY DATE �]NH Date ACTION FORM PAF I PERSONNEL ACTION First DIVISION: E RGENCY SERVICES DEPARTMENT: FIRE RESCUE M! ENTRY LEVEL OR Last NEWICURRENT PH/EXT: 6006 LOCATION: THO AABOVE ENTRY SALARY RESIGNED 0 RETIRM FT TERMINATED n -.�, ...; , : • , .�... , , , >: �.-, ."' .: DEMOTION *PROMO OPPTY ACCTlPROJ # CHG (above) *RECLASSWMD *TRANSFER *SALARY INCREASE % TEMPORARY UP TO _ ❑ SUSP WITH PAY ❑ UNTIL SUSP WITHOUT PAY M 'no .. 'was .■■ ua■sameaa..a.aon" aawas .aaawas . uaaraaa■ ■rr.is..�rlw7TITC,'i..rr.rrrr� rr.a�y.�r/r+.....'y'rI'wMsffr■■uaaa0a0a..•.a•.a% FROM POSITION TITLE CHIEF/DIV, DIRECTOR CLASS CODE 144 POSMON#ESFRSOOI ' PAY GRADE 14 SALARY I ,y B1-WEEKLYjjMjjWwM ■ ❑ CAR ALLOWANCp FIItBFIGHT'ER SUPPLE • CIADDTTIONAL DUTIES $ h. r...r.....■aur..e.■rrr.a■ra u..a■...r..■■aa ..uu...MTO BEPAID: NUAL LLAVE /CT . cx LEAVE �DO NOT PAY NIA •. ■■...fa.a7..a..fa..ar......r.......y...■....a..■■..ar....a■aa....a■1.... ra■ ■.■■adams a.a.■.....a■.....■..ar.■....■■■ate TO POSITION TTTLE _ _ CLASS CODE pOSITiON# • PAY GRADE r SALARY $ HRLY $ BI-WEEKLY $ HPW ❑ CAR ALLOWANCE — ur.... u.r.■■ur.■.ur..■� DATE: March 2, 2007 *New Annivergnry Date: AL lSIGNATORESt— SUPERVISOR DATE Permission To Drive (Pending DL Check): []YES ❑NO DEPARTMENT HEAD DATE DIVISION DIRECTOR DATE - - _ • a_AJY V woo' WAIM6 ,0. - . . 9 �ailAtaC a 14MIlL,1121CM �?. ROMCMON3/REC ►si Fl i'i~i41+[i; ARATXQNs. QM1 - Dr ua Ch Q gnmind. Above-aftJbidtl Oti Int. >'.e 3 at: gam rheeic a ss a e+btCi c e ii AC Res ada► aaie tea ' ff MId Int reea,,rd SaFktySensiti llapMQdety tl N lit L7oo spa Tmbks Q ` Aie & Cont Sub t9 r� w rl]OT �lic Pltya tegn DOT i❑ ICY (�; .rs Orfg A L a Y ❑ Aabp�r ❑ I�ftgh OalcI ] a9usst❑ �Ii Chaldfa ❑ �' Or`a f Union Checklist ❑ RwMrt 6 ❑ CD3 ❑ F�tsnee Retltsm"i O9owair EEO Change HrS (25 Or ❑ �pbY❑Fife above) Ins. Forms ❑ Other ❑ Da ON Daate EE a EnV10Yee SmViLis Division Director Data ----- Rev 6M4-MR Deputy, Coca Administrator Date PERSONNEL ACTION FORIM PAF I EMPLOYEE NAME PERSONNEL ACTION FORM SSI{: F7ra Lust (Complde SS#) DIVISION: n NEWICURRENT PH/EXT. _.. 7161 .. -DEEPAR'iIWMENT: Roxde 8 - LOCATION -- -- -...,.I n nIKG,. ACCOUNT NUhUMW FROM: 401-225W.10120— 34% TO: 102-22.500.310120 — 33% iay z0SM51Duo-33% B RED. OBASE ENTRY LEVEL OR * _ , ABOVE ENTRY LEVEL (justification Attwhed) 'n ABOVE CURRENT SALARY Justification Attacl REPLACING: ONEW POSITION. FIUSTIFICATION ATTACHED) IR. V.i ..r U `SALARY INCREASE - RECLASSIFIED A TRANSFER -PROMO OPPTY ❑ RESIGNED RETIRED OTERMNATED ODEMOTION TEMPORARY UP TO ❑ SUSP WITH PAY UNTIL 0 SUSP WITHOUT PAY UNTIL. rr•■r.■•.■ [� ACCTIPROJ # CHO (above OTHER {�%gjl n) ■•■■■■■■■■.■r.■■r■wrrrr■ ■rp■r r■■177!!RtRl1+f■�r■r■■.■.■a■r■■rr. •w wr■■ r FROM POSITION TITLE ■■r.r""/■■■r"r.•■••- CLASSCODE S POS1710N# PLA►gflD4 PAY G UME 012 SALARY HRLJ�Bj.WEEKLy yly w :r ❑ CAR ALLOWANCE O FIREFIGHTER SUPPLEMENT []ADDITIONAL DUTIES S •+ ■■uu■rrrr■rr.rrru. • r■.■."■.• ks"■"■w"■■." ..••■! •■rrr ILS�ry L �ST/G"T 9JL Z i.� r.r■■■■rarr■r■■r •■'■.,... 1 • ' TEAMSTERS ONLY.. t-� NOT PAY ML , Pd Accordia . to YO user■.ru""■■■.■...rr■.ur■r.UIDOam 0 WE am 4 ..Wa fiver ,.OT"Re+ceivw i� PAY AIL- Waiver Received i TO PQ.SITItiN TITLE "rr■■u.■'■■"■R"r■■I■■■""I"r■■s■■■I.- CLASS CODE POSITION# " _ PAY GRADE SALARY $ [MY " ' � ,�— BI-WEEKLY �- W � ' Q :CAR ALLOWANCE Q FIREFIGHTER SUPPLEMENT ADDITIONAL DUTIES S .w■a..■■rr ■.usr••u.■.•■■.w■■■ ■r■■■r.w�r■""rrs.wr�■■.u•rr■u■ r.•u■■w•r.■u"r••■•.r.•■ • r s ' EFFECTIVE DATE: loot **••[�"'"�''�•w•••.••■..•••••: New Anrtivet^srity Date: 2012 _. �� f r1n1"1'li•�::en,rrtilaic.rrirsxf..axith,r fir,.::ar.r.ccr APPROVAL SIGNATURES: SUPERVISOR DATE Dept's Permission To Drive 1 Fbid Arrhirbolvin Pendi ft DI, Owk p YES ❑ NO ❑ DEPARTMENT HEAD OATS DIVISION DIRECTOR yey, -, DA E•EIr BELOW FOR HUMAN RESOURCES USE ONLY ❑ EexFmrr0 NON EXEMilrrC] Ne 1Clrick- ne..dl..•. nR rR....r..Y..,.._...__..._. I'[rtlr !L I'�5 - .. _, e+r�`ss+xxxfa:�5h�.ny;,��I�YYi�:rla-l�l�Si l l`17�I 1�•_ .q 'Y ryl iita_i _�11Ci1:[uplayl rle 1i ❑I:J3t i'rinlia.. Adds 00133 f �� 811alrsm I.cilr�• ❑ ; . [i a te- h asi t4r[�uluxs i..1�[luar;raue tira.i �� • + e . 'n • '.� '��Y. v '1•>r�V w_-1-1'.I�R}.�$]_ 0(11 iuo•R«- !>�i QAm, 4LL-:r+r ° n •nl Waiccr. I]lcu ! h[xkiis! . l I `1CfiSL3: - I,�kf�v ran �!I W 1NiVIVf.RS:1liY1)AIL _ iILL11 r jlr i X' `_ 0.IL1..1C IIlfNS HR r C11tLtl E f]rle: ! Oh1B DateI;EO t �:e ... Employee SMiC0 Division Director DAte , a: err r : i? ��Qury/ Cuall rlarlunlstratc7r ri��P PERSONNEL ACTION FORM PAF I PERSONNEL ACTION In Emma EMPLOYEE NAME Jerald 'Cathe SS#• First Last f['_0-."r�-er DIVISION: —1meritency Services DEPARTMENT: —Emenrega Management ACCOUNT ORt. ate% 49 rr1 A REPLACING: NEW/CURRENT PRIEX'T: 89-6012 LOCATION: Marathon IOVB CURRENT SALARY (justs€icatian' POSITION: (JUSTIFICATION ATTACKED) LJ*SALARYINCRIlme ❑TRECLASSiMD. TRANSFER, 'OPROMO OPPTV. Q RESIGNED ®RETIRED ❑TERMINATED ❑DEMOTION El TEMPORARY UP TO . ❑ SUSP WITH PAY UNTIL El SUSP WITHOUT PAY UN'I'II, ,- ................. �.ACCTIPROJ # CHG'(abolvd) . r .......O. OTHER n)........... ......................... FROM POSITION TITLE Sr. Emergency ana a Planner CLASS CODE 10- I7 POSITION# EMM005 PAY GRADE 10 SALARYIIRLYI-WEEKI.�PW 1111111�1111i1111111[11111111�111R1l11111t(! �11tif 1l�I11� �ttl small off Isloom Ilogo 11151411111eImail 111111111111111oil so ❑ CAR ALLOW CE ❑ FIR FIGHTER SUP P EM NT ❑ADDITIONAL DUTIES $ ■ *AAMSTERS .r.......■ ■.. ■.r. ..A ............ ......: O BE PAID: L HT/CT W PdAccordin toYO ..... ONL ❑DO. OT PAY A/L - Waiver NOT Received PAY AIL ■ Waiver Received ........■.........r..rr...........■..................r.......a.............r............■......■■.............r.....Romeo .el.• TO POSITION TITLE CLASS CODE K)SITIONO PAY GRADE SALARY _HRLY BI-WEEKLY HPW ■ r ❑ CAR ALLOWANCE 0 FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ �uu.r... u..... ■.... u...r...... ■ur.........■u■uu..err..........uu...........uur....■■..rr.... ......uur..r.u....■ as EFFECTIVE DATE: Se teltnbetr 30 2013 New Anniversary Date: , 201 Z (µrumor, rwrtuar• trmu.tcrx aaith +uhlry invrcascsl SUPERVISOR Dept's Permission To Drive mnai DEPARTMENT HEAD DIVISION DIRECTOR BELOW FOR HUMAN RESOURCES USE 4?1LY DATE X f a h YES ❑ NO ❑ DATE ? � DATE"/-�, I� EXEMPT ❑ NON EXEMPT ❑ NB nir ULnrn� rLaal A� .11saj LIPCrSClmat_il) ❑!)riailwl Appiic tt,4Unh&A%%t (JUU41111'atil �Atcnhol & nt tined uInterview Remurt UlnlrrvicW 1.13 &'fcfU65C C Wkx: ❑Yn)fcKsumol Central Suhsiance backup i*31 Yedfl release and Edwinal Elpekergund heck r.1 review or new EIL- ©Drivrx Uecnsc CLg_uk - [hriver Licence Check Ihscrinricen ❑ ❑tn_-)T Policy Q (11myiuus 3 wars) -. Witiyi ,•. [ITr�imeTITs} ru ❑Grin��t-iPrft .. ❑ Insurance Forms 'cu' v• k Ahestos ❑Fein 1 hmr ❑ ' Irwer F.mRloycc st' Reyicwerli aFHI n a' tn Rep-oalAeggis (File Printing =& L+►'rti)NK [30ririnal RcsiInatin� nlrirrr OFAucatijMul RentithtuNlIrrent •ti ' ejsl Y.. . yy H �OfficiutTenuenpliun •,tee ❑c)r ci egmn' ��/�i� a a i • . ❑Rciircnicni nll L.rave Ur}nr Cnn lewd ❑Retirement Ha r klets ,�1\ Paylnenl Wither, ❑ •gut • ckI"ti EFAPIIT Tickler _ iuh lust' NEW t]UH NEW ANNIVERSARY DATE ve_)1 -)_ EEC) Employee S'ufvices Division Director Rev ? UM13 Date ( ❑ Deputy/ County i 41ministrator Date PERSONNEL ACTION FORM PAF I F6.51 Last DIVISIONAirForts DEPARTMENT: FL Ke98 Marathon Airport PERSONNEL ACTION FO M: NEW/CURRENT PH/E}CT g� 6002J305-289-6060 LOCATION: VAr rb n_ Fl rf r i A n HIRED: ❑BASE ENTRY LEVEL OR * % ABOVE ENTRY LEVEL (Justification Attached) - * °lo ABOVE CURRENT SALARY Justification Attached REPLACING: EW POSITION, (JUSTIFICATION ATTACHED) (ForMer ,Employee Name) SALARY INCREASE ''RECLASSIFIED ETTRANSFER -PROMO OPPTY RESIGNED x RETIRED ❑TERMINATED ❑DEMOTION ❑ TEMPORARY UP TO ❑ SUSP WITH PAY UNTIL SUSP WITHOUT PAY UNTIL ACCT/PROJ # CHG,(ebove) OTHER �ex�lein� ra MElurMEausa aa.uuMEa •MEuuauarl i�sy ■■ uyllurMEaaususMEa■ ar ■.�■ • . FROM POSITION TITLE �64:tLASS CODE �'Z-_lp POSITION# 1t- LA3 S PAY GRADE � .. SALARY VRLY' ° a ' "' ,- a -WEEKLY HPW 0 . [:]CAR ALLOWANCE ❑ FIREFIGI I SSUPPLEMENT []ADDITION r...r■aMEuua.•suaa•usur.r+•r...a.r.r.r..a.A..a.•.• ..raauuaaum•a•■ • ■•.uMEr �TO BE PAID; �U L ®HTlCT [ S/L0=101LI Pd A%9 rdins to YO TEAMSTERS ONLY: DDO NOT PAY AIL - WWlver NOT Received PAY AIL - Waiver Received ON ala■■O aJIlaa Oa Gal a awe mass a no a-sifem■ala a SOME am SOME ama■so a Gas sea AMONG ma■GERMS •.m.maq a• .aa.■a am m.p meta AREA aa.a• at on a asodas .sy TO POSITION TITLE CLASS CODE POSITION# PAY GRADE SALARY HRLY $ BI-WEEKLY S HPW QCAR ALLOWANCE q FIREFIGHTER SUPPLEMENT ADDITIONAL DUTIES S frSA..raas. ■a■■la/ar O.aaalassraA.. ■a.....r..a/•a■aAasa■aaa l..Aa.S■ ■ar ma of ■.f.am■■aaa■•m S•Sr .a....al.a.a....r EFFECTIVE DATE: June 30th , 2012 New Anniversary Date: , 2012 I:e•nll�r. le'rla�a, 11 ,i fl�'11•P5 •. El:a 71:1I1 t: rr i•:1<i°cl APIMOVAL SIGN Dept's Permission To DrivelFinst. nth _ N e kf _ _YES ❑ NO DEPARTMENT HEAD DIVISION DIRECTOR DATE DATE DATE Mr,alffir-M■ iv r-. ■ ■ * N u ■ PERSONNEL ACTIOIV -N FORM ppg I PERSONNEL ACTION ti First DIVISION: E E GENCY SERVIC DEPARTMENT: FIRE Mfllul r nU cri: KUMCKO SS#:� All Last NEW/CURRENT 1IR�42RRM*W LOCATION: IiARATHON HIRED: ABASE ENTRY LEVEL OR °/QAB4VE ENTRY LEVEL (Jilstification Attached) 9f.6BOVE CURRETiT SALARY (JUStificetinn A►ff e- . _... - . ��x _ � ,.. �- � . , ---- -- � -. <� ��.. a::..-� D TERM�ATED DEMOTION *PROMO OPPTY ACCT/PROJ # CHG (above)❑ *RECLASSIFIED *TRANSFER ❑ *SALARY INCREASE ❑ Ll _„°10 TEMPORARY UP TO ❑ SUSF WITH PAY ❑UNTIL ...... *Demon r..... .r.... SUSP.WITHOUT Pssas ..UNTrn: OTHER �ex�iaia� FROOM POSITION TITLE A I T T IRE rr�rrr�..r............ ...r .. .r...,.,..,,........r,..ti PAY GRADE 10 CLASS CODE, > POSITION# E FR 4 SALARY IIItLY BI-WEEKL HPW A ❑ CAR ALLOWANCE Cl FIREFIGHTER SUPPLEMENT' ❑ADDITIONAL DUTIES $ h .■�rya�.�. ry.�...rr. rY r.n■ ■�..�r�w r}�a�r....�. r�.1r�......r.■ ■.....e..DQ .r..rr.... (1r�./r',00M*..�...a+r�.�u V i�4'1 PA�: t'il\L\ <:A� °f,�� L71�r11 Jay I �1 a R +� r u r r. r . ■ . r r.. it r... DOA%PAY..., ........ �.AP.°° ,Le�ve�: m Ii7li,C G�'la0 •.r�.�i. r.-ilk1i�.r�.r.rr..iirr..rrurrr..r.r r..rrrr.u..... a.r... u.y TO POSITION TITLE CLASS CODE POSITION# % PAY GRADE SALARY S HRLY $ BI WEEKLY HpW r r ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ' li...r......ua....r.....rr........r..rur.wr.a.r.uu...r..i'EMENT,ADDITIONALrDUTIESa$ ..... ......................r.r EFFECTIVE DATE; 0 S, 0 6.2010090 *New Anniversary Date: 0 0.0 0, 2008 SUPER SOR Permission To Drive (Pending DL Check): LJYES LJNo DEPARTMENT HEAD DIVISION DIRECTOR` BELOW FOR. DATE DATE Cf-c-A "% 6 DATE -ja l D NON --.__......--1..... I .+r+ — :a'+J li.J - FIDi.J. E-b1 �It1yd'l ., ift l[IL I WME ai+ I -- — 1 f9 -l. . ■ 1 y. ■ . G7172■ .. Y.1 f . f ■ f:.l i 1 1 ■ • ie ti ■ : ■ 1,_, c l ■ a 1 t n 7I �e_ i li-: uf, �-sir 1 \ Resimatinn f I l 1 ,■ ti Ln,l 1 . tlr: . II .. 7 -+ ■ y. 1 II "E1 • ,�.. 1. [II I . I _ 1 7 ■ / ] :lll ! : . 1 ? 1 \ ■ : 1 t ..�4 lr -J 11 y • DOH tftnP to reg.' grant to county) HR Date: . EE Emp o O cesT D vision Director pe Rev 12/01-HA OMB` + Deputy/ Coen Administrator Deta PA F I l• ►II'I if] lF � ►\11•: T}IOMAS W Li_I . hi•v 1/1 COUN rY ADMINISTRATOR I)I:I' ►It I MEN '1 : COUNTY ADMINISTRATOR r HIRED: a.i L I'l 1 L% X t.An V Jrf:, UIC Law tititl; I It k i-. N I I' I I I\ : 4442 l.(fCXI ION: KEEY WFgT AC'COt NT Nl-1lI3 TO: /QABOVE ENTRY LEVEL (Justification Attached) IKABOVE CURRENT SALARY (Justification AttaChmN POSITION: (JUSTIFICATION ATTACHED) RESIGNED RETIRED U TERMINATEDN DEMOTION Ll *PROMO Op PTY ACCT/PROD1. # CHG (above)❑ *RECLASSIFIED ❑ *TRANSFER ❑ *SALARY INCREASE ❑ TEMPORARY UP T�O--� ❑ SUSP WITH PAY ❑UNTIL � .................a.........SUSP WITHOUT PAY �aNUNTIL a0a . ..... OT mommoER f ex�Iain)...,...................... FROM POSITION TITLE COUNTY ADMINISTRATOR CLASS CODE l6-1 POSITION # ADAD004 PAY GRADE 16 -SALARY FIRL = . _~� BI-WEEKLY 'W 40 ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ ■■ S so maggenNrennauaa.e..ure •..ua.0 r.ean■uenuua..■ ■N aruaenna uao■■.. ■eenuNaaa■Tan■ar.. r u■uua.a Nenn■ �I'U BE PAID: ANNUAL LEAVE fCT SICK LEAVE WI. ❑DO NOT PAY ! icc 41- %wnuaae..uurna■■ar..uua.auaa N.NeuNe..aunN.ran..rN.■■.......................auu... a None ■.-a.aas a TO POSITION TITLE CLASS CODE _ POS# {{{ PAY.GRADE _ SALARY $ HRLY Sw BI-WEEKLY S_ HPW ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT []ADDITIONAL DUTIES S MI NES Nnrn snood Me■N.a■/rMN.n..N.a..aSonoma N...■.an..■■■■NMaps ande.n..a re.NaN roa.Nae.a eit■■Nan n.eNen as N.N.lr.n nn en■■.■feat EFFECTIVE DATE: 01/04/08 *New Anniversary Date: APPROV,%L SIGNATURES: SUPERVISOR Permission To Drive (Pending DL Check): ❑YES ❑NO DATE DEPARTMENT —HEAD DATE DIVISION DIRECTOR DATE BELOW FOR HUMAN RESOURCES USE ONLY NEW HIRES•PROMOTIONS/RECLASSIFICATIONSE'�PT ® NON lI".I�E,1�pT [] +ival 5lutitp nr l.ic c'h SEPARATIONS © s •rilrtirlal Above Entry !writ; t Int. r_ix. l] rnuu�d [] )Fit Reds I lickgrtd clkwk C's7ln Ajjxan Repon $ I dw_ Rsimh PastYrQ CFO °mpater Inputs irn ir.� u i„ 1.sfcly Scusnstr Access RNpurt Qtuyy © 1! US: I ransuript ❑ fy HR C'oord ❑ DON (temp to rep. tIt: f Ioil yuh PnIla rMu" Remig Quest SMI grant to eoanfy) I'-"- ❑ Waiver; limn ❑ Phys relub d Q DOT ❑ Resp ❑ Orig Tam I Ater❑ Orig llrp 7'em t)Ili III ❑ Asbasks❑FIWflllhtr❑ Official Tam Rvqucm❑ R❑ hR❑ Yt;❑ i rliun f herklt,t ❑ALt. ACTIONS C'llaskiist !] Grant ❑ Nediramad Fomle C EFO 1.ng 0 CDI.Q Fim w Empluyae © File Rwiowed [3 Redretw* Booklets ( hartge f f r i e s ,ir .. . Teannhaa Aim Lv Waiver C3 ri p AxIve) In, I nrm,0 I I her ❑ IIR Reprewntative Da OM - r� Date Employee SONIce Division Director D to Deputy/ County Administrator &ate/— Rev e,04-II1t LPERSONNEL AIPTION FORM P EMPLOYEE NAME: Vicky�Yaklevic� �==a First M! Lost DIVISION: County Administrator DEPARTMENT: Technical Services ACCOUA FROM: esee�-c�ooa-,�o To: PERSONNEL ACTION FORM SS#: NEW/CURRENT PWBXT: 51 I o LOCATION: Key e HIRED: BASE ENTRY LEVEL OR 54ABOVE ENTRY LEVEL (Justification Attached) %ABOVE CURRENT SALARY Justification Attac RJR-PLACING!❑NEW POSITION: (JUSTIFICATION ATTACHED) RESIGNED ❑ RETIRED TERMINATED DEMOTION *PROMO OFFTY ACCT/PROJ # CHG (above) *RECLASSIFIED ❑ *TRANSFER ❑ *SALARY INCREASE TEMPORARY UP T�-O-� ❑ SUSP WITH PAY ❑ UNTIL :..■ won ................ SUSP..WITHOUT PAY.[ UNT.Q:.�,�.....O■ER ��... FR M POSITION TITLE Coordl for TV uiti edia CLASS CODE 9-3D POSITION# CATSD I ........... r. ■ ■, r ■ ■ r. ■ w PAY GRADE 9 SALARY' NNW LI RWW Si-WEEKL� W 40 ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES $ � ■■■■■r.rurrr..u■rr■ . ..r. r.urr■a■re■r ■.... ar.■ ■■.r.■...rurr■..■ ■■■■...r■rrr.r■ur■rrr■�rrr■r �.�.■r.*urru..rrr TO BE PAID: MANNUAL LEAS �IITlCT SICK LEAVE �DO NOT PAY (Teamsters Annual Leave a�iwent wires waiver ■ ur.■r. rr..rr■rrrrur ■rr... u.■ ................■�. r.■uur..■ rr..rurr.rr■r■r.. ■■. r. r..■ ...rr ■uu■rr■ ■. r.r■ w TO POSITION TITLE CLASS CODE POSITION# dN rJ4 ■ PAY GRADESALARY HRLY S BI-WEEKLY $ HPW ! 'i r r ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ • r ADDITIONAL DUTIES $ ti.■....■u...a■■.u•+■u..■■■r■■urr■■r.■r■.r■■■r..■■.r■.■r.■u..u■ar.r■.uuru■.r.rrru■...rr■....■rr r.uu.rur.•r.r.r■■.rr EFFECTIVE DATE:.r o,2oto #New An ' ersary Date: 0 4, 0 0, • A P do 1 .F� SUPERVISOR Permission To Drive (Pending Dt Check): DEPARTMENT BRAD DATE DIVISION DIRECTOR DATE BELOW FOR HUMAN RESOURCES USE ONLY EXENWT ❑ NON EXEMPT 0—kUkm3ow ■ nMI1, ■a• K ■� a I+'� r:+z ! u u.i ■� r.l ■ ■: IMLr.Irr ■ L_u,Y ul r •. +t # r 1 ! _: _+ 1 oklestionanimsent � Ill- � yi 1 � • LI L 1 � 1 -.LLyI ■ : r r _ - e ' k ru- ■ ,.u. yr; r ejlq NE ANNIVERSARY DATE 7. % VEINE ONB A V ! , OMB /) Deputy/ County Administrator Dabs Rev 12/09 IR PER50NNEL ACTION FORM PAF I PE?NNEL ACTION FO EMPLOYEE NAME: Sal%at)lllla t'ir•.r! 11I La-w DIVISION: 0M13 NEW CURRENT PH EXT: 4.444 DEPARTMENT: OMB LOCATION: Key West I FROM: 001-06001-120 TO:� HIRED: f jBASE ENTRY LEVEL OR %ABOVE ENTRY LEVEL (Justification Attached) %ABOVE CURRENT SALARY Justification Attached REPLACING: ❑NEW POSITION:. (JUSTIFICATION ATTACHED) RESIGNED ❑ RETIRED ❑ TERMINATED® DEMOTION *PROMO OPPTY ACCT/PROJ # CHG (above)❑ *RECLASSIFIED ❑ *TRANSFER ❑ *SALARY INCREASE ❑ TEMPORARY UP TO ❑ SUSP WITH PAY ❑ UNTIL .................r...........SUSP.WITHOUT PAYgo ISO a Sam..:r.�.UNman .Ta. IL...... .r...O r.TIR : (exlain .vOEM Eva ....r.................. FROM POSITION TITLE DIVISION DIRECTOR OFFICE OF BUDGET & FINANCE CLASS CODE 14-9 POSITION # BF_ BLOI PAY GRADE 14 SALARYW HRL)OW BI-WEEKLY HPW 40 r • ® CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES I l.y�.u...■aas.man ...a.u...a .... ■.■r■r. r.■r..au..u."..r.r .....uru......... ....... ...................■ ,TO BE PAID: ,ANNUAL LEAVE [�HTICT L�SICK LEAVE kgDO NOT PAY NIA TO P ..s.r.uOSITION T.u.■■....■■.u.■.uuu..........s........r......■... ....amom ......u..u.usrr........■vu uu■ seem ee ma"...uu..u■ : ITLE CLASS CODE _ POSITION# PAY GRADE SALARYS• HRLY S_ _BI-WEEKLY S HPW ❑ CAR ALLOWANCE ❑ FIREFIGHTER SUPPLEMENT ❑ADDITIONAL DUTIES S .a..r■ur...■......■■■rr.ur■............a.......e............... a . . . . as. u.ur.....rrur.......■ ■.. r�'—'� rria. :r......r.... Room*.. EFFECTIVE DATE: 10/19107 *New Anniversary Date: APPROVAL SIGNATURES: - SUPERVISOR DATE Permission To Drive (Pending DL Check): DYES ❑NO DEPARTMENT HEAD DATE DIVISION DIRECTOR BELOW FOR HUMAN RESOURCES USE ONLY NEW HIRES/PROMOTIONSIRFrLASSIFICATIONS Qual Slj--[j Dr Lie Ch ❑ Int, r� .i �_� Int. Past 3 yr dr. j tog L record ❑ Ref Chits- Transcript ❑ Prato 'rminee Waiver i Pers n Orig App Temp❑ Checklist Grant❑ rEO Log ❑ f CDI.❑ 1 er G � I n •. ) _ Criminal Above Entry Justif. �] Comparison Report ❑ Access Report Query ❑ Bckgrd check 0 Sarmy Sensitive A &Cant Sub form ❑ I Phys required ❑ DOT ❑ Resp ❑ Ixri' Paltry ❑ Asbestos ❑ Firefighter ❑ l.nitm Checklist ❑ Former Employee ❑ File Reviewed ❑ Change )•Iry (:5 or ahove)Im Furmso [)then ❑ Date OM DATE _ EXEMPT ® NON EXEMPT ❑ _� SEPARATIONS Orig R dg Latter❑ Co ter lnput� 11 FJuc k0mb past )T❑ RED Nwify HR Cuord ❑ DOH to res gra Resin Quest Sent❑ to Mu Orig'tcmr Leper[] Official Term Request❑ L YB❑ NE❑ Retiremnt Forma Com ALL ACTg Retircm.•nl Booklets U reamslers Ann Lv Waiver ❑ EEO Ile D _ �� p 9 aZ Employee a ices Division Director Date Dept)ty/ Colt Adminisntor Date EXHIBIT 13 "Daily Purchase Card Report" Forms �. c � } ƒ» 96� / o J o O � Q k rq . S E 2CAD f § p / \ § 2 2 ° x 2 ƒ 7 � ƒ / ga, < 2 I 2 : 2 \ 2 LL. � « At ƒ � 7 � z \ ' ® E § K/\ ( 3 l t 2 2 ƒ \ a 1 I I I 1 I fin{ 1 I a' I R 1 � o _ 1 Cab i U Fa O O 19 1 A V 1 y kn 'mod U N Adz z � z o � O � � U H � Z U � ua U 0 � o � w 4t,5 oca A x d x s U U Ab e1� d tn n f6 v U Ll a o U f} O AU z 1 a 1 42 U � U � O wy V U � O" d u ° W a y o A Ll v A ?. � � O � ,- CV 'L7 rq RI 0 _N O N 0 w 0 E t 0 n k C 6 0 0 U U O O O C) 0 O a; 9199 U h O O O U kn On 0 W4- w N .c a . 9,� 43 w 91 COD 1 G U A? A x ax � o Q u a U H v � ^W Q N N N b H Cd U A 00 00� � A EXHIBIT 14 Timeliness of Submission of Monthly Statement and Documentation for Payment to the Clerk's Finance Department Exhibit I - Timeliness of Submission of Monthly Statement and Documentation for Payment to Clerk's Finance Department. # of business days between Statement end Date & Clerk November 25, 2010 December 8, 2010 December 14, 2010 yyyA 11 December 25, 2010 file not in record January 25, 2011 February 8, 2011 February 2, 2011 5 4 February 25, 2011 March 11, 2011 March 11, 2011 9 March 25, 2011 Apri18, 2011 April 15, 2011 14 April 25, 2011 May 9, 2011 June 2, 2011 26 May 25, 2011 June 8, 2011 June 29, 2011 23 June 25, 2011 July 8, 2011 July 29, 2011 23 July 25, 2011 August 8, 2011 August 22, 2011 19 August 25, 2011 September 8, 2011 September 19, 2011 15 September 25, 2011 October 7, 2011 October 17, 2011 14 October 25, 2011 Novembet 8, 2011 November 18, 2011 16 November 25, 2011 December 9, 2011 December 22, 2011 18 December 25, 2011 January 6, 2012 January 9, 2012 8 d January 25, 2012 February 8, 2012 February 9, 2012 101 February 25, 2012 Match 9, 2012 March 19, 2012 15 1 Match 25, 2012 April 6, 2012 April 16, 2012 14 , April 25, 2012 May 9, 2012 May 22, 2012 18 � May 25 2012 Y June 8, 2012 June 27, 2012 21 c June 25, 2012 July 9, 2012 August 7, 2012 29 c July 25, 2012 August 8, 2012 September 17, 2012 36 c August 25, 2012 September 7, 2012 October 1, 2012 24 c September 25 2012 p � October 9, 2012 November 7, 2012 29 C' October 25, 2012 November 8, 2012 November 15, 2012 14 d November 25, 2012 December 7, 2012 December 12, 2012 10 d December 25, 2012 January 7, 2013 January 10, 2013 10 d January 25, 2013 February 8, 2013 February 12, 2013 12 d February 25, 2013 March 11, 2013 Match 14, 2013 12 d March 25, 2013 April 8, 2013 April 8, 2013 9 da' April. 25, 2013 May 9 2013 Y � May 10d May 251 2013 June 7, 2013 June 13, 2013 13 d; June 25, 2013 July 9, 2013 July 22, 2013 17 d; July 25, 2013 August 25, 2013 August 8, 2013 August 15, 2013 14 da s Se tember 25 2013 p September 6, 2013 October 9, 2013 September 6 2013 p 8 days * October 25, 2013 November 8, 2013 October 15, 2013 November 22, 2013 12 days* 19 days* November 25, 2013 December 9, 2013 December 19, 2013 15 days* December 25, 2013 January 7, 2013 January 27, 2014 20 days January 25, 2014 February 25, 2014 February 7, 2014 February 11, 2014 11 days March 25, 2014 March 11, 2014 April 8, 2014 March 13, 2014 11 days April 11, 2014 * # of Days adjusted for Holidays occurring during the period. 12 days 8 Bank of America Statement Date 11-25-10 Payment Due Date 12-08-10 Corporate Purchasing Card Credit Limit low Days in Billing Cycle 31 Company Statement Cash Limit $0 Total Payment Due $3,403.20 Monroe county Becc Corporate Purchasing Card News �,. Tina Bean Bank of America Merrill Lynch will issue a credit balance refund check to the company account for any credit balance 120+ da k old. Any checks issued Company Account Number' will be mailed to the company address on the corn ny account. XXXX-XXXX-XXXX-9215 1 � Page I of 3 COMPANY SUMMARY MONROR COUNTY BOCC Previous XXXX-XXXX-XXXX-9215 Balance Pumhases/Other Tinunce Current Pa menu Credits + Cash + Debit + Char a = Balance Company Total $739.86 $739.90 $359.08 $0,00 $3,762.32 $O,Op $3,403.24 Credits Purchases and Total Cash Other Debits Activity [DEBORAH FREDERrC$ XXXX-XXXX-XXXX-9868 Credit Limit $25,000 $0.00 $0,00 C�-Customer cr Serves ic�! uss 449.2273, 24 hours Finance Char es Average Daily Annual Periodic Outside the U.S. Daily PD Periodic Percentage Finance 1.509.353.6656, 24 hours Balance Rate Rate Charize Purchases $0.00 0,00000% 0,00% $0,00 For Lost or Stolen Card: Cash $0.00 0.00000% 0.00% $0.00 1.888.449.2273, 24 hours T'otaI nnual Percenta c Rate p -Send Billing inquiries to- BANKPO BOX BOX X 1 AM$RICA WI r G WII,MINGTOTON DO 19850-5184 $109,00 I $109.00 Company Account Summary Previous Balance $739.86 Payments $739.90 Credits $359.08 Cash + $0.00 Purchases + $3,762,32 Other Debits + $0.00 Overlimit F'ee + $0 00 Late Payment Fee + $0.00 Cash Fee + $0.00 Other Fees + $0.00 Finance Charge + $0.00 Current Balance _ $3,403.20 Please see are reverse side for information about your acceant. -------------------------------..___^----------_ ------ Corporate PurchasingCard Pa rnenteCoit upon th your payn enl. - - Bany�of America ' L J Check box and indicate address change on reverse, Company Account No, XXXX-XXXX-XXXX-9215 Please Enter Payment Due Date Amount 12-08.10 Enclosed Total Payment Due $3,403,20 Make check or money Order payable to: BANK OF AMERICA Mail payment to address below and include account number on check, nl]tn1ir11un1n+1I111111 rrr��i�ru�,nt��rur�t�r� BANK OF AMJ RICA MONROE COUNTY BOCC aspDl7os3> a PO BOX 15731 ':`.:� r •o3N WILMINGTON DE 18886-5731 MONRj0E COUNTY BOARD OF COUNTY COM USSIONERS AUDIT SLIP Page I of 3 Vendor Name: BANK OF AMERICA Routing & Transit Invoice#: 9215 November 10 AddI Info, FIA Card rrvices Invoice Date.Al/25/10 � Taxes rc rCrtew�tl ns atlached document( 762 2 per section 3,3,b of the Monroe CouI r - 00.29 0� J `4 Purchasing Card Policies and Procedure -- TO the best of my knowledge they wear Ctr count # official County business expenditures a` Amountcertifled bV tfaB 2 lrtlholC arlr irri►�rear 001-05000 530400 Description: 9868 Frederick-KL Resort-11/16 001001� 530340 Description: 9876 Cyr-Web.com-10/28 001001� 530400 Description: 9876 C r-KL Resort-11/17 001001� 530400 Description: 8030 Mur h -Wicker House-11/09 001001� 530520 Description: 6294 Boan-Apifle Store Rice -11/16 001001� 530520 Description: 6294 Boan-Apple Store (Rice)-11/16 001-05003 530520 Description: 6294 Boan-ARRIe Store Rice -11/16 001—� 530400 Description: 6294 Boan—KL Resort rt —11/17 109.00 ./ $129.00 ✓ $41.93 `/ 891.18 74.18 2 g aul o! l6uislJya�r�d I10c3 JGd Date1 i C1 1C1 - Date V Date L { ' M SalNtO 01%Aq Sank ofAn, �aca��'�>'z' Bank of America Statement Date 01-25-11 Payment Due Date 02-08-11 P Corporate Purchasing Card Credit Limit i Days in Billing Cycle 31 MIMas Company Statement Cash Limit $0 Total Payment Due $3,133.90 �Y C Monroe County Bocc Corporate Purchasing Card News STina Boan Bank of America Merrill Lynch will fasue a credit balance refund check to the company account for any credit balance 120+ days old. Any checks issued Company Account Number- will be mailed to the company address on the company account. N XXXX-XXXX-XXXX-9215 JAN 3 1 2011 Page 1 of 3 COMPANY MESSAGES YOUR ACCOUNT IS PAST DUE, IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND THIS REMINDER, PLEASE DISREGARD rnX4PATW 4ZYIr.IAdADW MONROE COUNTY ]IOCC Previous Purchases/Other . Finance XXXX-XXXX-XXXX-9215 Balance PCurrent a ments Credits + Cash + Dcbits/Fees + Char s Balance Company Total $1,267.35 $675A9 $0.00 $0.00 $2,542.24 $0.00 $3,133.90 Customer Service Financip Chars,es 1.888.0.49,2273, 24 hours Company Account Summary Average Daily Annual Periodic Previous Balance $1,267.35 Outside the U.S. Daily PD Periodic Percentage Finance Payments $675.69 1.509.353,6656, 24 hours Purchases B nc $0.00 R Ra � er $0.00 Credits $O.pO 0.000004o 0,00 o Por Lost or Stolen Card: Cash $0.00 0.00o00% 0,00% $0.00 Cash Purchases + $0.00 1.898.449,2273, 24 hours TotalAnnual arc nta to Other Debits + $2 542 24 .00 + $0.00 Send Billing Inquiries to: Overlimit Fee + $0.00 BANK OF AMERICA Late Payment Fee + $0.00 PO BOX 15184 Cash Fee + $0.00 WILMINGTON DE 19850-5184 ` Other Fees + $0.00 fj Finance Charge + $0.00 Current Balance _ $3,133.90 ----He— __-Please ace the reverse side for information about your =—un. ---__-----.-^-----^__`-----"- Please Mum coupon with your payment. --- Corporate Purchasia Card Payment Coupon Sanhof America s�r' .. V ® Check box and indicate address change on reverse. Company Account No. XXXX-XXXX-XXXX-9215 Payment Due Date 02-08-11 Total Payment Due $3,133.90 Irrllrtrllrllrfrrlrrlllrrftrllrrf,llrrrllll,f�llrrrllrfrri,lrl MONROE COUNTY BOCC sxPoo05164 TINA ROVI Please Enter Amount Enclosed Make check or money order payable to: BANK OF AMERICA Mail payment to address below and include account number on check. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19886-5731 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 2 Vendor Dame: BANK OF AMERICA Routing & Transit Invoice#: 9215 01/2011 Add'1 Info. FIA Card Service. MW Invoice Data: 01/25/11 Current Charges: 2,542.24 Credit Amount: 0.00 i101f@ IdY10W6 18 C aC! i8 ! G�f11B0iGi Total Due: S 2,542.24 ;W Won 3.3.6 of the MOM C0* Purchasing CMd Policies Cad ftela b to best of My b WW90 by W00 0MCfWC0WkbWhess8@ll W C$ Fund/Cost Ctr Account # AAAW by to Cardiald6ripur t8K 001.00101 530400 129.00J Description: 8030 Mur h-WickerHouse-1/19/11 001-06001 530540 $635.001 Description: 6294 Boan—Budget Awards-12/16/10 001-50001 530520 $69.00 Description: 6294 Boan—ARyle Store-01/08/11 001-50001 530520 $39.00 j' i Description: 6294 Boan—Apple Store-01/08/11 001.50001 530520 $829.00 r Description: 6294 Boan—Apple Store-01/08/11 , E; 001-05000 530410 25A0 Description: 3347 Gastesi —AT&T Data-12/28/10 001-05000 530400 569.40,/ Description: 3347 Gastesi —American Air-1/7/11 001-04100 530410 $25.00 v Description: 3347 Gastesi —AT&T Data-Alexsa-1/09/11 Reviewed_ Sign r Signature f' ��l✓� Date O��(t 1� l� Date i Date / r hnKomrnerica i tr Bank of America Statement Date 02-25-11 Payment Due Date 03-I1-I I s Corporate Purchasing Card Credit Limit Days in Billing Cycle 31 Company Statement Cash Limit $0 Total Payment Due $2,854.06 IR a in Monroe County Boce MERE" o Tina Boan 0 ' N Company Account Number: XXXX-XXXX-XXXX-9215 G I Page 1 of 3 COMPANY MESSAGE YOUR ACCOUNT IS PAST DUE, IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND PLEASE DISREGARD THIS REMINDER. COMPANY SUMMARY MONROL COUNTY BOCC Previous Purchases/Other Finance Curren) XXXX-XXXX-XXXX-9215 Balance - Payments - Credits + Cash + Debits/Fees + Cher es — Balance . 0 $2,542.24 $0.00 $0,00 $2,262.40 $0.00 $2,854.06 MAR 0 3 2011 BY: o Customer ServEcc Fingkoce Churges 1.888.449.2273, 24 hours Company Account Summary Average Daily Annual Periodic Previous Balance $3,133.90 Outside the U,S, Daily PD Periodic Percentage Finance Payments $2,542.24 L509.353,GGSG, 24 hours lance Rate Rate Ch a Credits $0,00 purchases $0,00 0.00000% . 0.ODiw $0.00 Cash + $0.00 For Lost or Stolen Card, Cash $0.00 0.00000% 0.00% $0.00 Purchases + $2 262.40 1.888.449.2273, 24 hours Total Annual Percentage Rate 0 00% Other Debits + $0,00 Send Billing Inquiries to: Overlimit Fee + $0.00 RANK OF AMERICA Late Payment Fee + $0,00 PO BOX 15194 Cash Fee + $0.00 WILMING'rON DE 19850-5184 Other Fees + $0,00 Finance Charge + $0.00 Current Balance $2,854.06 Please sue die revrr,e side for intommuon Abmn your a ueunl. `_______-- ---_____---.- Plea murncoup—hii yourPayMeuL. .. _ __ _ Cor orate Purchasin ion BankCard Payment Coupon ofAmerica Check box and Indicate address change on reverse. Company Account No, XXXX-XXXX-XXXX-921S Payment Due Date 03-1 t-11 Total Payment Due $2,854.06 Ittlltttlltllll,tlttllltttltlllllllltltllll�tllll„Ilt��tltltl MONROE COUNTY BOCC sxP0053436 T!M! nneN Please Enter Amount Enclosed Make check or money order payable to: BANK OF AMERICA Mail payment to address bolow and include account number on check. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19885-5731 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS A UDIT ,SLIP Vendor Name: BANK OF AMERICA Routing & Trans Invoice#: 9215 01/2011 Add'1 Info. FIA Card Invoice Date: 02/25/11 Current Charges: S 2,262.4 Credit Amount: 0.00 Total Due: 2,262.40 Page 1 of 2 1W*ft 3.3J O1h Mm b I *0 cad P011cm aw fr " qbwceftdbyb Fund/Cost Ctr Account # Amount 001-05000 530400 $139.00 Description: 9868 Frederick — Key Largo Resort-2/15/10 001-05000 530400 $139.00 ✓ Description: 9876 Cyr — Key Largo Resort-2/15/10 001001� 530400 $129.00 Description: 8030 Murphy-WickerHouse-2/06/11 001-00101 530400 $129.00 Description: 8030 Mur h-WickerHouse-2/13/11 001.06001 530400 $139.00 Description'. 6294 Boan—KeyLargo Resort-2/15/10 001001� 530410 $25.00 Description: 3347 Gastesi —AT&T Data-1/27/11 001-04100 530410 $25.00 " Description; 3347 Gastesi —AT&T Data-Alexsa-2/08/11 001-05000 Description: R S S 530400 $345.40 ,! 3347 Gastesi—2/10/11-American Air -Depart 3129/11 ff Date Date &C� Jl Date Bank of America Corporate Purchasing Card Company Statement , bank itavimscale Statement Date 03-25-11 Payment Due Date Credit Limit Days in Billing Cycle Cash Limit $0 Total Payment Due Monroe County Bocc Tina Boan j '�CEIVEL Company Account Number: XXXX-XXXX-XXXX-9215 BY: — Page 1 of 3 04-08-11 28 $4.515.84 YOUR ACCOUNT IS PAST DUE, IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND PLEASI: DISREGARD THIS REMINDER. COMPANY SUMMARY MONROECOUNTY BOCC Previous Purchases/Other Finance XXXX-XXXX_Current ,XXXX-9215 Belauce . uq.,..,-«... -- Company Total I$2,854.0G $2,262.40 $0.00 $0,00 $3,924.18 $0.00 $4,515.84 Customer Service L1 anc Car 1.988.449,2273, 24 hours Company Account Summary Average Daily Annual Periodic Previous Balance $2,854.06 Outslde the U.S. Daily PD Periodic Percentage Finance Payments $2.262.40 L509.353,6656, 24 hours Balance Rate ate C are Credits $0.00 Purchases $0.00 0.00000% 0.00% $0.00 Cash + $0.00 For Lost or Stolen Card: Cash $0.00 0,00000% 0.0050 $0.00 Purchases + $3,924.18 1.688.449,2273, 24 hours Tot Anal Perce to a e 0.0 56 Other Debits + $0,00 Send Billing Inquiries to: Overlimit Fee + $0.00 BANK OF AMERICA Late Payment Fee + $0.00 PO BOX L r 1 Cash Fee + $0.00 WB MINGTOTON DE 19650-5184 ` Other Pee + $0.00 nance Charge + $0.00 urrent alance $4,515.84 P3�a.•c ve 3he I-- side fur intnrmxn. , a �/ L ------------------------------°� Corporate PurchasingCard Pa mentPICeCOuMunn wnponthywrpMyment. B1nkofAmerica P* 0 Check box and indicate address change on reverse, Company Account No. XXXX-XXXX-XXXX-9215 Payment Due Date 04-08-11 Total Payment Due $4,515,84 I„Ilt�tlltlltttti��llltttttli„�tlltttilll��llltlllt�t�ltltl MONROE COUNTY BOCC *kP1105i3830 TINA Rnetu Please Enter Amount Enclosed Make check or money order payable to: BANK OF AMEIUCA Mail payment to addresa below and include account number on cbeck. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 18886-5731 MONROE CUNT :k' G 1 r 1 2�rr. BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 3 endor Name: BANK OF AMERICA Routing & TranO ►voice#: 9215 0112011 Add'l info. FIA Card Service:. ►voice Date: 03/25/11 otal Due: S , `6 I i1QVA WNW ft 000hed!fm@�C1 persadM &3.6OflheMMCoe* Fund/Cost Ctr Account # Amount pulchdng CW Rolcle5 Wd NcedUla To ale best Of my krrow O*"WES 001-05000 530490 J42.92 D(iICl l Caglijt bush% expenc (3 Description: 9876 Cyr — Name Tag Inc.-3/10/11 Cedled by the CO[dilOk FxbW 001-00101 530520 Description: 6294 Boan—Apple Store-3/02/11 001-00101 530520 Description: 6294 Boan—Apple Store-3/03/11 001-00101 530520 Description: 6294 Boan—Apple Store-3/11/11 001-05003 530520 Description: 6294 Boan—Apple Store-3/12/11 001-05003 530520 Description: 6294 Boan—Apple Store-3/12/11 001-05003 530520 Description: 6294 Boan—Apple Store-3/13/11 001-05003 530520 Description: 6294 Boan—Apple Store-3/14/11 001-05003 530520 Description: 6294 Boan-Apple Store-3/14/11 Reviewed Signature S ignatu 829.00 69.00 t 39.00 .0 $544.75 Tax ($40.87) 78.00_ Tax ($5.85) 138.00 Tax 10.35 $138.00 Tax ($10.35) $39.00 Tax ($2.93) Date C311 1� 11 Date Date s Bank of America �■� o Corporate Purchasing Statement Date D4-25-11 Payment Due Date 05-09-11 Card Credit Limit Days in Billing Cycle 31 Company Statement Cash Limit $0 Total Payment Duc $14,246.81 Fn Monroe County Here m Tina Roan RECEIVED Company Account Number: I. F XXXX-XXXX-XXXX-97,I5 MAY 4 2 2011 —� BY: Page 1 of 4 COMPANY MESSAGES YOUR ACCOUNT IS TWO PAYMENTS PAST DUE. PLEASE MAIL YOUR PAYMENT TODAY OR CONTACT US AT 889-449-2273. uvivirAINY SUMMARY MONROE COUNTY BOCC Previous Purchases/Other Finance=Balancle XXXX-XXXX-XXXX-9215 Balance Payments Credits + Cash + DebitslFees + Charges — Company Total $4,515.84 $0.00 $438.37 $0.00 $10,169.34 $0.00 $14,246.81 µ r , mot, �■(]L��11Y Customer Service Finance Charges �jCIV 9 �rlecount Summary •� L888.449.2273, 24 hours Average p C i tons stance n }� • $4,5I5,84 Outside the U.S, Daily la cD nod} ,� �b'�, P ate P+} + $0,00 1.509.353.6656, 24 hours H.�4 1 y1� $438.37 Purchases $0.00 0.0p0�tpP E ��SIGS For Lost or Stolen Card: Cash $0.00 0.00 f - I pt + $10,169.34 1.888.449.2273, 24 hours To l An 1 erce to a Rate t er Debits + , �• Overlimit Fee + $0.00 Send Billing Inquiries to: ��I I Late Payment Fee + $0,00 HANK OF AMERICA PO BOX 15184 Cash Fee + $0.00 WIIMINGTON DE 19950-5184 Other Fees + $0,00 Finance Charge + $0.00 J Current Balanc;. — $14,2 66, NOW sec the mversp side for informalion ahosu your accaum, Please Mum wupon with your psytnent. BankofAmelrica —0 Corporate PurchasingCard Pa ment Coupon 13 Check box and indicate address change on reverse Company Account No. XXXX-XXXX-XXXX-9215 Payment Due Date 05-09-11 Total Payment Due $14,246,8 t It■IIt.t... 11.... 14.1 MONROE COUNTY BOCC ■00004460 TINA BOAN Please Enter Amount Enclosed Make check or money order payable to: BANK OF AMERICA Mail payment to address below and include account number on check. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19886-5731 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Pagel of 4 ,vendor Name: BANK OF AMERICA Routing & Trani, nvoice#: 9215 04/2011 Addl Info. FIA Card Serviced E�� nvoice Date: 04/25/11 [ otal Due: v have review d the atfache ocumentc`br Fund/Cost 4--........ Account # Amount per section 3.3.6 Of the Monroe County Purchasing Card Policies and Procedure.. $25.00, the pest of my knowledge they were Official County business expenditures as 01101^d by the cardholderlpurcha^er, 69.00 001-05000 530410 Description: 9868 Frederick — AT&T Data 3/30/11 001-05003 530520 Description: 9942 A uiar-I ad case 4/8/11 001-05003 530520 Description: 9942 A uiar—Wrls K brd 4/9/11 001-05003 530520 Description: 9942 Aguiar--Inad 4/19/11 001-00101 530400 Description: 8030 Murphy —Wicker 4/19/11 001-05003 530520 Description: 6294 Bonn—Inad(2) 3/26/11 001-05003 530520 Description: 6294 Boan—Ipad(2) 3/26/11 001-05003 530520 Description: 6294 Boan—bad 3/26/11 001-06001 530410 Description: 6294 Boan—At&T Data Plan Reviewed Signatur Signat a Date Date Date $39.00 ✓ ✓ $829.00 /✓ Q �q{r� $129r U�- $1,658.00 ✓ ✓ $16� 58.00✓' $829.00 ✓ 25.00 ?ankci inner'Ica Bank of America Statement Date 05-25-I1 Payment Due Date 06-08-11 Corporate Purchasing Card Credit limit 4� Days in Billing Cycle 30 Company Statement Cash Limit $0 Total Payment Due $17,149.50 Monroe County Bocc Thin Boan Company Account Number: XXXX-XXXX-XXXX-9215 I(9 71 �� ay _________-- __ Page I of COMPANY -MESSAGES YOUR ACCOUNT IS PAST DUE. IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND PLEASE DiSREOARD THIS REMINDER. COMPANY SUMMARY MONIRfF: COUNTY HOCC XXXX-XXXX-XXXX-9215 CompanyTolal - Previous Balance PurchaseslONoer Finance - Payments Credits + Cash + Debits/Fees + Cha mes - Current Balance S14,246.81 $4,057.51 S35.88 S0.00 S6,996.08 S0.00 S17,149.50 Customer Service I.SSS.441).2273. 24 hours Outside the U.S. 1.509.353.6656, 24 hours For Lost ar Stolen Card. 1.88R.40.2273, 24 hours Finance Charges Average Daily Annual Periodic Daily PD Periodic Percentage Finance Balance Rate Rate Charge Purchases $0.00 0.00000% 0.00% $0.00 Cash $0.00 0.00000% 0.00% $0.00 Total Annual erecnta a Rate u Company Account Summary Previous Balance $14,246.81 Payments $4,057.51 Credits - $35.98 Cash + $0.40 Purchases + $ 01her Debits + $0.0Q Overlintit Fee + $0.00 Send Billing Inquiries to., BANK OF AMERICA a I I,avp �0,e'�ed the dtaehed doeumeniation Late Payment Fee + %00 Cash Fee + $0.00 PO BOX 15184 WILMINGTON DE 19850-5184 r p6.1 Sticlks n 3.3.6of the Monroe County Other Fees + $O.OD Pi!rrhct Ong r NJ Policies and Procedures, Finance Charge + $0.00 Current Balance = $17,149.50 they were ------'"__......-__-��__�_______ 1y''.74Re.31'N 1If1 Afv"',Yq4� Rllln.ltlr IltrllViliall atj{)ttl Ynln' aec111t111. -1 --- -- -----^----..-.._-__.._--------�---_-------- Corporate PurchasingCard d1.4fL71.311.4�6A1� r I'leasc rctum coupon with yarn pn;Ccnl. a BankofAmeriea 11j Payment Coupon ❑ Check box and indicate address change on reverse, Company Account No, XXXX-XXXX-XXXX-9215 Payment Due Date 06-09-11 Total Payment Due $17,149.50 IIJIFFIII,IIIFIFIFJIIIIIF111,1F,lllil!!l1111lI111111,11l1111 MONROE COUNTY BOCC ■wP0004941 Tlw�e9 uur�..�i Please Enter Amount Enclosed $ U7 Make check or money order payable to; BANK OF AMERICA Mail payment to address below and include account number on check. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19886-5731 k MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 4 Vendor Name: BANK OF AMERICA Routing & Transi' Invoice#: 9215MAY11 Add'l Info. FIA Card Serv1 (� 7 Invoice Date: 95/25/11 Total Due: $.6,925.79 l�1'iliLf 1 V 4.0 Jury � 8 4f111 Fund/Cost Ctr Account # Amount 001-05003 530520 $39.0 1pVg reYigWe th ��i1r`� ��vi;l;in^;�„'. Description: 9868 Frederick—HP-Verisign 4/26/11 per sedon 316 Of fl ? f0fr0r, Purchasing Card polic;:;snd �nrccrr s, 001-05000 530410 $25.00 TO the best of my kno;;; r ihey were Description: 9868 Frederick -AT&T Data Mayl l Official Counf y buslne$s enpendifures CS 001-05000 530400 278.00 certifled by the cardholdeepurchaseg � Description: 9868 Frederick -Hampton 5/17-18/11 404-63001 530540 ,/ $153.71 Description: 9876 Cyr-GoDaddy.Com/K7WIADomain Name 404-63001 530540 $133.98 Description: 9876 Cyr-GoDaddy.Com/KWIA Web Hosting 001-05000 530400 $139.00 Description: 9876 Cyr -Hampton 5/17/11 001-06500 530410 $25.00 Description: 9942 Aguiar-AT&T Data Mayl1 001-04100 530520 $39.00 Description: 6294 Boan—Ipad cover/A.Leto 001-04100 530410 $19.00 Description: 6294 Boan Ipad shpg/A.Leto Reviewed Date Signa Date Signature C _ '� Date 0 kofAsmer ca =' As Bank of America Statement Date 06-25-1 1 Payment Onc Date 07-08-11 g Corporate Purchasing Card Credit Limit il)ays ill Billing Cycle 31 C1411 Urnit $0 Twnl Payment Due $13.429.09 Company Statement �.r $ Monroe County Bocc �++^� 6 Tina Boan I M C FC9 V M Company Account Number: xxxx-xxxx-xxxx-92I5 �� , J01 �' {}� BY:.___ ._. Page I t)f4 COMPANY MESSAGES YOI)R ACCOUNT IS PAST DUE. IF PAYMENT HAS ALREADY BEEN MAIZE, THANK YOU AND PLEASE DISREt1ARD�— —� THIS REMINDER. sroxistle cDl>r n• leucc XXXX-XXXX-XXXX-9215 C'ompnny Total COMPANY SUMMARY Previous -Balance - Payments Credits + C'nsh_ 17,149-50 S9,873.10 $636.2t $0.00 Purchases/Other Finance C'nrrew D ebits/ Fees + (•hnr_T_ Balance_ S6.7R8.9(1 50.00 $13.429.09 Customer Service Finance Charm _ Company Account Stnnmary 1.889.449.2273. 24 hours Average Daily Annual Periodic Previous l3ahoice $17.149,50 Outside the U.S. Daily PD Periodic Percentage Outside Finance Payments $9,873.10 the G, 24 hours Balance Rate Rate 1 Charge Credits $636.21 purchase.", $0.00 0,00000 /o 0.00°n $00) Cash + so- ) For Lost or Stolen Cards Cash $0.00 0.00000% 0.000�0 $0.00 Purchases + I.R88,449.2273, 24Imurs Total lllllla hCrCCllte$e Rate u 0111cr l)ehits fL ��{{ W �i�J90 . i , $(LDO Sent) Billing inquiries t shave reviewed the attache documenfatlan 7 Life ayi Feecill +P Late I'flymenl fee + $0.00 00 $(1.IJ0 BANK Box 1 18 LRICA per seclon 3.3,b of the Monroe County Cash Fee + $0.00 wl TO II.MINGN OG 19850-51 frchasing Card Policies and Procedures, Olher Fees + Finance Charge + $0.00 $0.0o b the best of my knowledge they were Current BaTance - $13,429.09 o€tEcial County business expenditures as certified by tla�wdholdelpurchasa�.n, nl„ ,I ynar ---------------------__---------------------------------------------------------------------------- aceount. i'Icasc.ten,rn col,pon will, ynni p,l>.rnml. Corporate Bank ofAmerica Purchasing Card Pa ment Coupon Check box and Indicate address change on reverse. Please Company Accotrnt No. XXXX-XXXX-XXXX-9215 Enter Payment Due Date 07-08-11 Enclosed .p _� LL• _�.. Total Payment Due $13.429.09 Makecheck orinoney orderpnyable lo, BANK 01,AMER1CA Mail payment to address below nurl include account number on check. 1911111111111un11111111111E1tu1119111111111111111111111111111 BANK OF AMERICA MONROE COUNTY BOCC **P0004576 PO BOX 15731 Te_A onAN WILMINGTON DE 19886-5731 MONROE COUNTY, BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of�4 ;ndor Name: BANK OF AMERICA Routing & Transi S. voice#: 9215JUNE1I Add'I Info. FIA Card Services j 5 voice Date: 05/25/11-� )tal Due: Fund/Cost Ctr ccbunt # Amount 001-05000 530410 $25.00 ✓ Description: 9868 Frederick -AT&T Data Junl l 001-05003 530524 $382.95 Description: 9868 Frederick -Software 001-05003 560640 $1,758.00 Description: 9868 Frederick-B.Ward laptop 001-06500 530410 $25.00 J Description: 9942 Aguiar-AT&T Data -Junll 001-00101 530400 $129.00 Description: 8030 Murphy -Wicker Hse/hotel stay 001-06001 530410 $25.00 Description: 6294 Boan-AT&T Data Junll/Boan 001-05002 530410 $25.00 J Description: 6294 Boan-AT&T Data Junll/Druckemiller 001-61501 530410 $25.00) Description: 6294 Boan-AT&T Data Junll/Graham 148-50001 Description: Reviewed tr-i 530400 $776.32 see notes on tax 3472 Hurley-Marriott,DC/hotel stay 5/23-25/11 have reviewe e attached documentaiio!, Per section 3.3.6 of the Monroe County Purchasing Card Policies and Procedurrt To the bed of my knowledge they we,,;. 0 ricial County business expendiiums r cerriflAdbythe ardholderlrNl i- Date 199111 Signature Dat Signat e �Cl Date PRENUUI Bank of America .9 Bank of America s mtt DOte 07-25-11 P;LyIlll`11r l)Ve late 08.08.1 1 Card CSlatel Corporate Purchasing C.rr'.d;t ieistm;t nays in 13ill;ng Cycle 30 �W Company Statement Cash limit 9O Trilal PFY111NIt DHV S9,689.38 1� M0111re Comity Goss �— � Tim Boatt Company Account Number: a XXXX-XXXX-XXXX-9215 - ----- —---------- --- COMPANYMESSAGESYOUR ACCOUNT IS PAST DUE. IF PAYMENT HAS ALREAllY BEEN MADE, THANK Y(ll! AND PLEAFG DiSRI.iCARO 11 IS REMINDER. -" ------___--` COMPANY SUMMARY 11IOUt01tCO11NTYIIr1('r, Previous XXXX-XXXX-XXXX-9215 iialance Finance nance Current -Pa mrnts - Credits—+ C:tsie + i)ellilslFees + Company Totil S 13,429,09 S6,925.79 — ---- S511.13 S0.00 S3,697.21 sn.on i S9.689.38 Customer Service Finance Charges 1.888.449.2273, 24 hours Company Account Suamlarr Average n ily Annual Pcr;odic Previous Balmlee s0l 11,-429 09 OW91(le the U.S, Daily PD 1' iodic Percentage Finance Payntenls Sfi )?5.71.i 1.5119.353.6656, 24lluurs Balance Rate f Rate Charm Credils Purcl ses $D.O� OOQ00%n O.00no - SU.00 Cash f `5i1.13 f or i..ust nr Staten Card: Cash V.00 '1 7 w.00 1= F0.00 Purchases C4- Purchasing S3, c 1.88R.449.2273, 24 111 ola meal 1' rc ht Q- wo C)Iher 1?chits e ewON the attached documentatiol Send Billing Inquiries to: Qvcrlimit Fee S0.00 BANK OF AMERICA L.ale Payment Fee1PO BOX 15184 per section 316 of the Monroe County Cash Fee Card Policies and Procedures.Q,t!Q WIt.MINGTONDE 19850.51R4(11her Fees r0,(10 nce To the best Of my knawiedge they were I.hlrtent Balance aBalla t:'u:^rent ann ce ,tia y Zg Of Iciai County business expenditures r•Irr�r sr� rf' r%�!� � I 'Ar1 ill �rl� � � C. A - I'Iertscrclurncnuponlviihym+rfmymenl. ' Cor orate Purcilasm Card Pa ment Coupon Bankof-America - Check box and indicate address change an reverse, C'nntpally Account No, pflyinent Ihre Date Total Payment Due XXXX-XXXX-XXXX-9215 08-08-11 $9,689.38 Please Enter _ Arnnlmr � r.-.... (� l Enclosed .p-..-._ •_ �A_! Mrtkl• chest: 01 rllllnrY Orrlel' praYahic a,: BANK OF AMERICA Mail payraem ru address below fitil inrladeaccount nualherof CIl[rl;- InElrtnrtl�nIII 111111llu1111111Hill 111111ll11nl11lrtn11111 BANK OFAIIA=RICA MONROE COUNTY BOCC WGooso9E PO BOX 15731 TIN,A, R(lA�ti WILMINGJOrl i]E 15886-5791 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 3 Iendor Name: BANK OF AMERICA Routing & Transit a.. ivoice#: 9215JULY11 Add'1 Info. FIA Card Service. ivoice Date: 07/25/11 4d%�'e� otal Due: $3186.08I here �e wed the attache atlOV per section 3,3.b of the Monroe County Fund'Cost Ctr Account # Amount Purchasing Card Policies and Procedures. 001-05000 530410 $25.0014b the best of my knowledge they were Description: 9568 Frederick —AT&T Data Ju111 official County business expenditures as eerfified by the cardholder/purehaset 001-05002 530520 $10.95 : Description: 9876 Cyr -domain name/monroecounty-fl.com 001-05002 530520 $10.95 Description: 9876 Cyr -domain name/monroecounty-fl.net 001-05002 530520 $10.95 Description: 9876 Cyr -domain name/monroecounty-fl.gM 001-06500 530410 $25.00 Description: 9942 Aguiar-AT&T Data Ju111 001-00101 530400 Description: 8030 Murphy- Hotel staY7/11/11 001-00101 530400 Description: 8030 Murphy -Hotel stay 7/19-20/11 001-00101 530520 Description: 6294 Boan—Rice/Iuad wrls kybd 001-06001 530410 Description: 6294 Boan-AT&T Data Julll/Boan Reviewed tT-1- Signature Signature $129.00 $258.00 '` $69.00 f $25.00 Date S bfs ! tl Date Date /" Btani4oi,Affaeoca `< r Sank of America Statement Date 08-25-11 Payment Due Date Corporate Purchasing Card Credit Limit — Days in Billing Cycle Company Statement Cash Liniii $0 Total Payment Due Monroe County Boce Tina Boan Company Account Number: XXXX-XXXX-XXXX-9215 M COMPANY MLSSAGI+.S YOUR ACCOUNT IS PAST DUE. IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND PLEASE DISREGARD THIS REMINDER. COMPANY SUMMARY Page l of 09-08-11 31 $5,328.85 MONROE COUNTY ROCC XXXX-XXXX-XXXX-9215 Company Total PITAOL15 Balance PurchaseslOdler Finance - Payments Credits + Cash + Debits/Fees + Chat ,,es — Current Balance $9,689.39 56,441.18 S0.00 S0,00 S2,080.65 S0.00 S5,328.85 C Customer Service 71since Charges_ Company Account Suniniary 1.888.449,2273, 24 hours Average Daily Annual Periodic Previous Balance $9,689.38 Daily PD Periodic -Percentage Finance Payments $6,441.18 Outside the U.S. 1311ance_ Rate Rate Charge Credits $0.00 1.509.353.6656. 24 hours Purchases $0.00 0.0000U% O.OU% $0.00 Cash + $0.00 For Lost or Stolen Card: CIA $0.00 0.000001/0 01U1110 $0,00 Purchases + $2,080.65 t/ 1.888.449,2273,24hours Total Annual Percen_taee.Rate 03077 Other Debits + $0.00 Overlimit Fee + $0.00 Send Billing inquiries to: Late Payment Fee + $0.00 BANK OF AMERICA Cash Fee + $0.00 PO BOX 15194 Other Fees + $0.00 WILMINGTON DE 19850-5184 Finance Charge + $0.00 Current Balance = $5,328.85 11Ietise sec the r mna side for inl'nnnati°n about ycnir account. .._..-_-.—..------------------------------------------ --------------------_____________--------'---- Pleasoreturncoopnnnvithyourpapncm_ Banko#America yi Cor orate PurchasingCard .Pa merit Coupon ❑ Check buX aad Indicate address change on reverse. Company Account No. XXXX-XXXX-XXXX-9215 Payntent Due Date Total Paytneot Due i IIIIIIII iI �II IIII11 �I11t 11 t��llll'1li I�I�II IIIIIIIl I1111l1111 MONROE COUNTY BOCC **P0004b95 TINA BOAN 09-08-11 $5,328.85 Please Enter Amount Enclosed $ 086. Make check or money order 1myible to: BANK OF AMERICA Mail payment to address below and include account number an cheek. BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19886-5731 MONROE COUNTY E$CENED SEP 24'I BOARD OF -COUNTY COMNIISSIONERS AUDIT SLIP 1.3 Page 1 of 3 'endor Name: BANK OF AMERICA Routing & Transit.m ivoice#: 9215 AUGUST 11 Add'1 Info, FIA Card Services; 14 r'oo ? ivoice Date: 08/25/11 --� - otal Due:(have review fhe affached docum en#affjor r per section 3.3.6 of fhe Monroe County Fund/Cost Ctr Account # Amount Purchasing Card Policies and RoCedures. io fhe best of my knowledge they were 001-05000 530410 ��25.00 official County business expenditures as Description: 9868 Frederick —AT&T Data Awl Cerflfied by the cardholder/purchaseG 001-05002 Description: 530520 ✓)125.00 9876 Cyr -domain name/monroecounty-fl com 001-05002 530400 '145.00 Description: 9876 C redomaemogmcount -=tl.net 001-06500 530410 /,�� 25.00 Description: 9942 Aguiar-AT&T Data Aua11 001-06001 530410 ,/ $25.00 Description: 6294 Boan-AT&T Data Au 11/Boan 001-05002 530410 025.00 Description: 6294 Boan-AT&T Data Aua11/Druckemiller 001-61501 530410 25.00 Description: 6924 Boan-AT&T Data Au 11/Graham Reviewed al V 6yCJ Signature Signatur L.,C,(Lj cc Date Date Date Bari k®r Amorsca Bank of America Statement Date 09-25- i l Payment Due Date Corporate Purchasing Card Credit Limit 11� Days in Billing Cycle Company Statement Cash Limit $0 Total Payment Due Monroe County Boce Tina Boan Conipany Account Number: XXXX-XXXX-XX: CX-9215 S``EE�P,,�,,��` 8 2011 BY:_ L» COMPANY MESSAGES YOUR ACCOUNT IS PAST .DUE. IF PAYMENT HAS ALREADY BEEN MADE, THANK YOU AND PLEASE DISREGARD THIS REMINDER. Page 1 of3 10-07-11 31 $1,145.10 UUM PANY SUMMARY M0XR0E V.0I1 TY aQCC - Previous Purchases/Other Finance Current XXXX-XXXX-XXXX-9215 Balance - Pa meats - Credits + Cash + Debitslpees + Charges - Balance CompanyTomi S5,328.85 S5,224.08 $66.94 S0.00 S1,107.27 SO.00 S1.145.10 Customer Service Finance Charges t.883.449.2273, 24 hours Average Daily Annual Periodic Outside the U.S. Daily PD Periodic Percentage Finance 1.50),353.6656, 24 hours Balan a Rate Rate Ch r e Purchases $0.00 0,00000% 0.00% $0.00 For Lost or Stolen Card: Cash $0.00 0.00000% 0.00% $0.00 1.88s.449,2273, 24 hours ate Annual Percentage ate a 0 07. Send Billing Inquiries to: BANK OF AMERICA r / PO BOX 15184 WIL-14INGTON DE 19850-5 y Please sec the muse side for infonnedon ahnul pnnr accrnan. COmpnny Account Summary Previous Balance $5,328.85 Payments - $5,224.08 Credits $66.94 Cash + $0.00 Purchases + $1,107.27 Other Debits + $0.00 Overlhnit Fee + $0.00 Late Payment Fee + $0.00 Cash Fee 1 $0.00 Other Fees + $0.00 Finance Charge + $Q,00 Current Balance = $1,145.10 MONROE COUNTY BOARD OF COUNTY COMNIISSIONERS AUDIT SLIP Page 1 of.?_ endor Name: BANK OF AMERICA Routing & Transit ivoice#: 9215 SEPTEMBER 11 Add'[ Info, F1A Card Service s ivoice Date: 09/25/11 otal Due; �4 FunLs u ___�- Account # Amount 1 001-05000 530410 $25.00 Description: 9868 Frederick -AT&T Data Sent11 ''pp (,gyp V OCT 001-06500 530410 Description: 9942 Auuiar-AT&T Data Sentll 001-06001 530410 Description: 6294 Boan-AT&T Data SentllBoan 001-05002 530410 Description: 6294 Boan-AT&T Data Se t11/Druckemiller 001-00101 530410 Description: 6924 Boan-AT&T Data Se tll/Rice 001-06001 530410 �jrpC � �n Description: 6294 Boan- n"W)a�,, SentllBoan Date Signature . �_' Date 25.00 25.00 25.00 25.00 3.97 i have revte a atfa ed (flan per section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. 10 the best of my knowledge they were afficlal County business expenditures as Willed by the cardholderlpurchaset i� /0/"1lt t Bask of America 'V1 Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.881%449.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1.509.353.6655 24 Hours For Lost or Stolen Card: 1.888.449.2273 24 Hours MONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX-9215 September 26, 2011 -October 25, 2011 Statement Date ........................................... 10/25/11 Payment Due Date .................................... 11108/11 Days In Billing Cycle ............................................. 30 Credit Limit..............................................� CashLimit............................................................ $0 Total Payment Due ................................. $1,348.97 ocl 31 Nil Company Statement Previous Balance ..................................... $1,145.10 Payments ............................................... 41,040.33 Credits......................................................... -$22.56 Cash............................................................... $0,00 Purchases ................................................ $1,266.76 Other Debits ................................................... $0.00 Overlimit Fee ................................................... $0.00 Late Payment Fee ........................................... $0.00 Cash Fees ...................................................... $0.00 Other Fees ...................................................... $0.00 Finance Charge .............................................. $0.00 Current Balance ....................................... $1,348,97 account is past due. if payment nas already been made, thank you and please disregard this reminder. Starting In October 2011, your statement will have a new look and feel. The statements will be more reader -friendly and will help you easily find Important Information. You can more easily view payment information, critical account into and important messages. The redesign presents a clearer picture of account activity and allows for better communication. We hope you will find the design of your account statement informative and easy to read. nuuounr fvumoer Purchases and Credit Limit Credits Cash Other Debits Total Aod!VU II111111111111111111111111111111111111111PIIIIIIIII I'Jill-III BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX-9216 September 26, 2011 - October 25, 2011 Total Payment flue ......................... I .... I.................... $1,348.9. Payment Due Date ...................................................... 1110811 Enter payment amount I[IIIl'Ili"illilill1iuliln�lll�1�11111��ih�lllll Check here for a change ofmallingaddress orphonenumbers. MONROE COUNTY BOCC tYNOnn1516 Please prov,01aall conectionson the mlerseslde, rlN a a ne ni Mall this coupon alone with your check payable to: BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 3 endor Name: BANK OF AMERICA Routing & Transii V 0-),U) ivoice#: 9215 OCTOBER 11 Add'1 Info, FIA Card Services 13- ivoice Date: 10/25/11 otal Due: Fund/Cost Ctr Account # Amount, 0• 001-05000 530400 256 989.76 t Description: 2688 Gastesi - Sept. hotel stay -tax credit'' � 129.00 + 148.00 # 001-06001 530410 25.0 ,244.20 * Description: 6294 Boan-AT&T Data Oet.'11/Boan 001-06001 530400 Description: 6294 Boan-Hotel sta -GFOA trainin 001-06001 530400-see check Description: 6294 Boan-Hotel sta -GFOA trainin ersonal 001-00101 530400 Description: 8030 Murphy -Wicker Guesthouse-Oct.'11 001-00101 530400 Description: 8830 Rice -La Pensione Inn- Oct.'11 723.57 y/ 2141.19 I have reviewed the attached documenfd' / per section 3.3.6 of the Monroe County 129.00 % Purchasing Card Policies and Procedures To the best of my knowledge they were official County business expenditures m cerfified by the cardholderlpurchasm J 148.00 leed l hamhe attached documentation per section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. To the best of my knowledge they were ofiiclal County business expenditures as f certified by the cardhoide0purchasm Reviewed Signat 1�( Signa a �� 2 'V *cvb- Dal- -kofAmerica MONROE COUNTY BOCC TINA ROAN Purchasin Card X M-XXXX XUX-9216 g October 26, 2011 - November 25, 2011 Man Bining inquiries to: Statement Date ........................................... 11125Jf 1 ........................... BANKCARD CENTER PO BOX 982233 Payment Due Date .................................... 12/09111 EL PASO, TX 79998-2236 Days in Billing Cycle ............................................. 31 Customer Service: Credit Limit..................„...........................,� 1.888.449.2273 24 Hours Cash Limit............................................................ $0 TTY Hearing Impaired: Total Payment Due ................................. $4.043.37 1.800.222.7365 24 Hours Outside the U.S.: RECEIVED 1.509.353.6656 24 Hours For Lost or Stolen Card: C _ �' 1.888.449.2273 24 Hours Company Statement Previous Balance ..................................... $1.348.97 Payments ............................................... 41,025.57 Credits ..................... Cash............................................................... $o.00 Purchases ................................................ $4.346.99 Other Debits .................................................... $0.o0 OverlimltFee ................. ........1....1.,,.............. ... $0.00 Late Payment Fee ....................................... $0.00 CashFees ...................................................... $0.00 Other Fees .......................... "....... "...,,..... .. $0.00 Finance Charge ............................................. $0.00 Current Balance ....................................... $4,643.37 Your account is past -due. If payment has already Dean mope, [Hank you and please disregard thisi'ade�---�}. tA Starting in October 2011, your statement will have a new look and feel. The statements will be more reader -friendly and will help you easily Q'ortant information. You can more easily view payment information, critical account info and Important inessages. The redesign presents a clearer picture of account activity and allows for better communication. We hope you will find the design of your account statemen informat' a and easy to read. 1�J�if r/ l� Credit Limit Credits _ Cash Other t7eW Total Activity 1111111111111111111111116I11u�lI'11I1'll'1111u1�n11['I'1III11 BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-57$1 Account Number: XXXX-XXXX-XXXX-9215 October 26, 2011 - November 25, 2011 Total Payment Due ................................................... $4,043.37 Payment Due Date ...................................................... 12/09/11 Enter payment amount II'1l111iEin1'u11i'"i111i1'h'1r1h11'1'41f1111ii'fl'I'�1i11 ❑ Check here for a change ofineNingaddress orphone numbers, MON ROE COUNTY BOCC s*N 0 D D214 0 Please provide all conwilons on the nauerse s1c1e. T LUd R_A_6AI Mail this coupon along with your check payable to: BANK OF AMERICA MONR r` } OE COUNTY BOARD OF COUNTY -COMMISSIC' AUDIT SLIP Page 1 of 3 Iendor Name: BANK OF AMERICA Routing & Transir 1voice#: 9215 November 11 Add'l Info. FIA Card a"ervices ivoice Date: 11/25/11 Womme otal Due: 43�6:4C �` -- Rerelved DFC 2 2 2011 1 Fund/Cost Ctr L��'' Account # Amount Flnarrce Dep¢. 001001-05002 530520 $899.101A Description: 6294 Boan-Otterboxes for IPhones- er Tech Serv. 001001� 530520 207.00 Description: 6294 Boan-IPad Covers -per Tech. Serv. 001001� 530520 $207.00 ✓ Description: 6294 Boan-IPad Covers -per Tech Serv. 001001-� 530520 $749.25 V� Description: 6294 Boan-Otterboxes for IPhones-per Tech Serv. 001001-� 530400 $129.00 V\ Description: 6294 Boan- lodging -Leadership Monroe Meeting`D 001001� 530400-seeeheele. $1.98 Q Description: 6294 Boan -- versonal — Avyle ITunes aPIRs 001-0 & � 5304�0 139.00 x `� -c C C.) Description: 8830 Rice -Lod in -Ham ton Inn Ke Lar o A a � � 3 `f � /Cr r ReviewedtlDateSignature Date Signature{ Date Bank of America Purchasing Card Mail Billing inquiries to: BANKCARD CENTER PO SOX 952235 EL PASO, TX 79998-2238 Customer Service: 1.888.449.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1.509.353.6656 24 Hours For Lost or Stolen Card: 1.888.449.2273 24 hours Your account Is past due. If payment MONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX 9215 November 26, 2011 -December 25, 2011 Statement Date ........................................... 12/25/11 Payment Due Date .................................... 01100/12 Days in Billing Cycle ............................................. 30 Credit Limit ............................................... CashLimit.................................1.1........................ $0. Total Payment Due ................................. $6,729.31 been made, thank you DEC 2 91 ?Oil Company Statement Previous Balance ..................................... $4,643.37 Payments .................................................. -$241.19 Credits .............. __..................................... -$301.51 Cash............................................................... $0.00 Purchases ................................................ $2,628.64 Other Debits .. ...................... I .................... ....... $0.00 Overlimlt Fee .......... :.......... .......... .................... $o.o0 Late Payment Fee ........................................... $o.00 Casts Fees ...................................................... $0.DO OtherFees ...... ............................................... $0,00 Finance Charge .............................................. $0.0o Current Balance ....................................... $6,729.31 Credit Limit Credits Cash Other beblfs Total Acdvity BORN, TINA — XXXX-XXXX-XXXX-6294 10,000 145.13 0.00 1,611,35 1,466.22 CYR,CONSTANCE XXXX-XXXX-XXXX-9876 1,000 0.00 0.00 202.15 262,15 IIII'II'IIIII'rlllrl'I1111111�'rll'!'llllllll'IIIi1lnr"Ilrrl BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX-9215 November 26, 2011 - December 25, 2011 Total Payment Due ................................................... $6,729.3 Payment Due Date ...................................................... 011o611: Enter payment amount $ ' lI I lII I I I �� I l l l ll �a l� rr 1 1 1"ll l l ll' l I I I"I' I'l l l l'I' l l l l l ll'r'r' ❑ Check here for a Change of mailing address or phone numbers. MONROE COUNTY BOCC **NC001569 please provide eft conecffons on the reverse aide. TVA BOA N Mail this coupon along with your check payable to: BANK OFAMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page I of 3 Vendor Name: BANK OF AMERICA Routing & 1ransil nvoice#: 9215 December 11 Addl Info. FIA Card Service, %�� nvoice Date: 12/25/11 Cotal Due: $2,350.96 Rece[ved Fund/Cost Ctr Account # Amount Finance Dept 001-05002 530520 $458.52 Description: 6294 Boan-Otterboxes for IPhones- er Tech Serv. I ff 001001� 530520 $29.00 �✓ S. CD Description: 6294 Boan-IPad2 dock -per er Tech. Serv. B 001.05002 530520 $99.95 Description: 6294 Boan-bluetooth_ keyboard -per Tech Sery 001-06001 530400 $250.20 Description: 6294 Boan-lodeina-Climate Summitt 001-06001 530540 $635.00 Description: 6294 Boan- ARplication Fee -Budget Award 001-05000 530400 $256.20 Description: 9876 Cyr -Lodging -Climate Summit 001-05003 530520 $11.95 Description: 9876 Cyr -monthly hosting fee — "co.monroe f7 us" Reviewed JOU-C-q ` 1 ) ' L * Date Signature Date v Signature E"l�C-� Date AE' b— Bank of America �-O- Purchasingg Card MONROE COUNTY SOCC TINA ROAN xxxx-XXXX-XXXX-9215 December 26, 2011 - January 25, 2012 Mail Billing Inquiries to: Statement Date .......................................... 01/25H2 BANKCARD CENTER POBOX 982238 Payment Due Date .................................... 02108/12 EL PASO, TX 79998-2238 flays in Billing Cycle ............ ............ ................... : 31 Customer Service: Credit Limit .............. .................................. i 1.688.449.2273 24 Hours Cash Limit............................................................ $0 Total Payment Due ................................. $4,781.32 TTY Hearing Impaired: 1.800.222.7$65 24 Hours Outside the U.S.: 1.509.353.6656 24 Hours For Lost or Stolen Card: 1.888.449,2273 24 Hours A%'-flTOR C, EIS :1 JAN 3 0 2012 BY:��. Company Statement Previous Balance ..................................... $6,729.31 Payments............................................... -$6,620.11 Credits...................................................... -$138.76 Cash............................................................... $0.00 Purchases ................................................ $4,810,88 Other Debits . .............. ........... — ...................... . $0.00 Overlimit Fee ..................................... ............ - $0.00 Late Payment Fee .......................................... $0.00 CashFees ...................................................... $0.00 Other Fees ...................................................... $0.00 Finance Charge .............................................. $0.00 Current Balance ...................................... $4,781.32 Account- Number j.:urcnaseS and Credit Limit Credits Cash Other Debits To tat Aqt LRX BOAN, TINA XXXX.XXXX-XXXX4284 10,000 . 0.00 0,00 853195 853.95 CARRUTH RS,HEATHER XXXX-XXXX•XXXX-2660 2,500 0.00 0.00 149.00 149.00 >� COUGHLIN, EMILIA j V xxxX-XXXX-XXXX-338ti �� q, 1,000 D.00 O.OD 252.50 ?,52.60 r_vrt 1'_n1ic-reurF —' 0.00 167.30 167.30 " MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 3 endor Name: BANK OF AMERICA Routing & Transitl ivoice#: 9215 January 12 Addl Info. FIA Card Service, ivoice Date: 1/25/12 otal Due:4-�89 S 7Z�.S3�� Fund/Cost Ctr Account # Amount i 001-05002 530520 /4 853.95 v Description: 6294 Boan-Otterboxes for IPhones-lper Tech Sery r iiewived 001-00101 530400 f $149.00 ✓ FEB 0 9 Z017 Description: 2660 Carruthers- Lodging -Hilton Garden Fbw, per, 001-06001 530540 237.50 ✓ Description: 3365 Cou hlin-GFOA- trainin seminar book 001.05003 530520 ✓ $11.95 Description: 9876 Cvr — monthly hosting fee-"co.monroe.fl.us" 001-05003 530520 Description: 9876 Cyr — web charge- 001-05000 530400 Description: 2688 Gastesi — Delta Air - Tallahassee 001-05000 530400 Description: 2688 Gastesi — Doubletree Tallahassee Reviewed jov—� I �-) t C-- Signature 1-1 Signature �f.T'INC° ��iJN7Y A►�►�rr�ai: � :`'7�A 155.35 ,, $563.80 Date c / �- Date t Date Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1,888,449.2273 24 Hours TTY Hearing impaired: 1,800,222.7365 24 Hours Outside the U.S.: 1.509.353.6656 24 Hours For Lost or Stolen Card: 1.868.449.2273 24 Hours MONROE COUNTY 9OCC TINA BOAN XXXX-XXXX-XXXX-9215 January 26, 2012 - February 25, 2012 Statement Date ........................................... 02/25112 Payment Due Date .................................... 03/09112 Days in Billing Cycle ........................... ................ - 31 Credit Limit .......................... ..................... � CashLimit............................................................ $0 Total Payment Due ................................. $9,842.21 I have reviewed the attached docurr per section 3.3.6 of the Monroe C Purchasing Card Policies and Proce To the best of my knowledge they offlcloi County business expenditui eady been made. I11*nk you end plasm disre and this reminder. ImI C M B 71c I''InI'Ir t U ��.Ar� ,; I l��iZ B Y....2 6 .--------- Company Statement Previous Balance ............ ......... :......... ...... $4,781.32 Payments........................................................ $0.00 Credits.................... ................................. --$168.39 Cash............................................................... $0.00 Purchases ................................................ $5,229.28 Other Debits .................................................... $0.00 Overlimit Fee ................................................... $0,00 Late Payment Fee ........................................... $0.00 Cash Fees ...................................................... $0.00 fftFees............................................ ....... — $0.00 fiance Charge ................ ............................ - $0.00 Balance.................................—... i. Purchases and Account Number Credit Limit Credits Cash OtherDeblts Totalflcdvity BUAN, TINA XXXX-XXXX-XXXX-0294 10,000 � _0.00 0.00 1,801.95 1,601.95 CARRUTHERS,HEATHER XXXX-XXXX-XXXX-2660 0.00 782.59 78 2,500 0.00 _ In IIh i111111�rItIrllrltlirUiltttnlill'ili'1'�Illi'illlt'11'I' BANK OF AMERICA PO BOX 15731 WILMINGTON. DE 19886-5731 Account Number: XXXX-XXXX-XXXX.9215 January 26, 2012 - February 25, 2012 Total Payment Due .................................................• , 2D PaymentDue Date ...................................................... 031091 Enter payment amount $ la {II'n�llllll'Illllilltillll�lltllr�mlll��ll lrl�llhll'lll�ill Checkherefarechangeofmalingaddmssorphonenumbers, Please i all corrections on the reverse side. MON ROE COUNTY BOCC * *NOtld1361 TI NA B OAN Mall this coupon along with your check payable to: BANK OF AMERICA MONROWCOUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 3 v Vendor Name: BANK OF AMERICA Routing & Transil Gj ?r� nvoice#: 9215Feb12 __Add�1-I�f� FIA Card Services nvoice Date: 2/25/12 �. a total Due: $4 6�`"1<- ;r Rred MAR 19 2012 Fund/Cost Ctr Account # AmoZ51 � �. 601-06001 530400 $15 Description: 6294 Boan-Lodging.Holiday Inn KL 2/2/12 001-06001 530400 $179.00 Description: 6294 Boan- Lod in -Ham ton Inn KL 2/15/12 001-06001 530540 Description: 6294 Boan-GFOA Reg/Coughlin 001-06001 530540 Description: 6294 Boan- GFOA Reg/Kipp 001-00101 530400 Description: 2660 Carruthers -Lodging Hampton Inn 2/6/12 $735.00 / f have r 9theaffacW documentation Per section 3,16 of the Monroe County p�urchasing Card Policies and Procedures, $73o the best of my knowledge they were Official County business expenditures as Certified by the cardholder/purchaser. $151.00 ✓ � 001-00101 530400 $179.00 `� J Description: 2660 Carruthers -Lodging Hampton Inn KL 2/14/12 001-00101 530400 $164.00 J 'J Description: 2660 Carruthers -Lodging Hilton-Hlywd 2/15/12 Reviewed Date 3 1412- Signat 7C ;% Date Signature Date Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982228 EL PASO, TX 79998-2238 Customer Service: 1,888A49.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1.509.353.6656 24 Hours For Lost or Stolen Card: 1.888.449.2272 24 Hours is MONROE COUNTY BOCC TINA BOAN XXXX-XXXX.XXXX-9215 February 26, 2012 - March 25, 2012 Statement Date ........................................... 03/25/12 Payment Due Date .................................... 04/06/12 Days in Billing Cycle ............................................. 29 Credit Llmlt...............................................� CashLlm[t............................................................ $0 Total Payment Due ............................... $178 per sedon U6 of the Monroe County limhasing Card Iblldes and Procedures Wed by the ca dWder1purchaset If Company Statemeni Previous Balance ..................................... $9.842.21 Payments............................................... -$4,612.73 Credits......................................................... 485.74 Cash............................................................... $0.00 Purchases ................................................ $5,809.04 Other Debits .................................................... $0.00 OveriimitFee ................................................... $0.00 Late Payment Fee ........................................... $0,00 CashFees ...................................................... $0.00 Other Fees ...................................................... $0.00 Finance Charge ....................... _.................... $0.00 Current Balance ..................................... $ 2.78 Creditllmit Credits Cash OtherDabits TotalAoUvity AGUTAR, TERESA XXXX-XXXX XXXX-9942 2,500 0.00 0.00 997.16 997.16 BOAN, TINA XXXX-XXXX-XXXX-6294 -- . 10,000 0.00 0.00 418.00 `, 418.00 'Illrilihillillfl�h�llrlfl�rilrrrilrrm��uiillrlllr�i[iuirl BANK OF AMERICA PO BOX 15731 VULMINGTON, DE 19888-5731 Account Number: XXXX-XXXX-XXXX.9215 February 26, 2012 - March 25, 2012 Total Payment Due ................................................. $10,952.7 Payment Due Date ...................................................... 04106/1 Enter payment amount $ I11r1II1I1['IrrIIl1III]l1rllhl] 11111 ❑ Check here fora change ofmallingaddressorphonenumbers, MONROE COUNTY BOCC * NOpp1411 Please pnmvkleail comactionsonthe reverse side, TINA ROAN Mail this coupon along with your check payable to: BANK OF AMERICA ce't, r MONROE COUNTY V Le ma"I BOARD OF COUNTY COMMISSIONERS 11-o, AUDIT SLIP 4t6 k Page 1 of Vendor Name: BANK OF AMERICA Routing & Transit, Invoice#: 9215Mar12 Add'1 Info, FIA Card Service:MW Invoice Date: 3/25/12 6D Total Due: S5 - 8-c:,-7(a .CaC,r ir,�a =iP 3Gjt7' liar "7i-IS v+titi �`ltia� fr �' Fund/Cost Ctr ccount # Amount '00.1-05101 530540 ✓ 5 Description: 9942 Aguiar-SHRM DVD �h ] W-05102 Description: 001-06500 Description: 530540 ✓' 9942 ALFuiar-SHRM DVD 530540 ✓ 9942 Aguiar-FAC 2012 Directory 001-06500 530540 Description: 9942 Aguiar-HR 2012 Recert Fee 001-06500 530400 Description: 9942 A,guiar-Expedia/Airfare $298.00 $245.56 Finance pepL $35.00 I home jeWeWeed the tach oea nfafic Asection 316 of the Monroe County Ming Card Policies and Procedures. �10_ _ o 0—% �e best of my knowledge they were otticlal County bushels expenditures as certifled by the cardholderjpurchase& ✓ $318.60 / 1 001-06001 530400 $418.00 .� Description: 6294 Boan-Governor's Inn/Lodging 2/28-29/12 001-00101 530400 f $209.00 J Description: 2660 Carruthers -Governor's Inn/Lod in 2/28/12 Re'•iewf Signatw Signatw Date Date Date Bank ofAmerica ' Purchasing Card flail Billing inquiries to: IANKCARD CENTER 'O BOX 982238 !L PASO, TX 79998-2238 :ustorner Service: .888.449.2273 24 Hours TY Hearing Impaired: .800.222.7365 24 Hours lutside the U.S.: ,509,353.6656 24 Hours or Lost or Stolen Card: ,888,449.2273 24 Hours Your account Is two MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 March 26, 2012 - April 25, 2012 Statement Date ........................................... 04/25/12 Payment Due Date .................................... 05/09/12 Days in Billing Cycle ............................................ 31 Credit Limit...............................................� CashLimit............................................................ Total Payment Due 1.93 ............................ � .. I have review a ocurr per section 3.3.6 of t e o4 C Purchasing Card Policies and ProcE To the best of my knowledge they your minimum APR 30 20112 Company Statement Previous Balance ................................... $10,952.76 Payments............................................... -$4,881.59-. Credits......................................................... $67.13 Cash............................................................... $0.00 Purchases ................................................ $1,467.87 Other Debits .................................................... $0.00 Overlimit Fee ................................................... $0,00 Late Payment Fee .......................................... $0.00 Cash Fees ...................................................... $0.00 0hFees ................................................... MOD . $0.00 Went Balance ................................... lures. i-" •.. $7,471.93 Account Number Purchases and Credit Limit Credits _ Gash Other Debits Total Activity AGUTAR, TERESA XXXX-XXXX-XXXX-9942 2,500 0.00 0.00 295.00 295.00 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2690 32.37 0.00 281,37 249.00 IIIIII'II'1'I'11"1'11"II"111'11111111!"111'I'11'11`I'II'1111� BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19888-5731 Account Number: XXXX-XXXX-XXXX-9216 March 26, 2012 - April 25, 2012 Total Payment Due ................................................... $7,47V Payment Due Date ...................................................... 051091 Enter payment amount I I' 111111111' 1i 1'1' 1'111' I' I I I I I' I11' It 1 i' I I I I I I I I' I' I' I I I I' 1' I I Check hero fore change of malung addressor phone numbers. MONROE COUNTY BOCC **N0001639 ❑ Please pmvkleallconectionsonthe reverse side. TINA ROAN Mail this coupon along with your check payable to: BANK OF AMERICA }e. tout I ,:1kc)pt"L" t „ . MONROE COUNTY Reco- t BOARD OF COUNTY COMMISSIONERS MAY 2 2 ZOt2 AUDIT SLIP ` ne nance Ukgg 1 of 2 ;ndor Name: BANK OF A)MERICA Routing & Transi voice#: 9215Anr12 Add'l Info. FIA Card Serviee, N6w voice Date: 4/25112 )tal Due; $1,435.50 ✓ Fund/Cost Ctr Account # Amount - 4 001=05102 530540 $295.00 `� .. Description: 9942 Aguiar-BLR Safety Trng. �documennf-nafrinonn have reviewed�tbeLaffached per section 316 0€ the Monroe County 001-00101 530400 $249, hasing Card Policies and Procedures, Description: 2660 Carruthers -Hampton Inn/Lod�ins 3/29-30/12 the best of my knowledge they were official County business expenditures as certified by the cardholderlpurchase►. 148-50001 530400 $159.00 Description: 3472 Hurley -Wicker Hse/Lod 'n 4118112 '001-00101 530400 $258.00 Description: 8030 Murphy -Wicker Hse/Lodging 4/17-18/12 001-00101 530400 Description: 8830 Rice -Marriott Bchside/Ld & Prk 4/9-10/12 001-00101 530400 Description: 8830 Rice -La Pensione Inn/Ldg 4/16112 Reviewed e-C, wow 266.50 / $208.00 ✓ Date Date _5//1 Date 10 ank-ofAmerica Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982236 EL PASO, TX 79998-2238 Customer Service: ,888,449.2273 24 Hours TY Hearing Impaired: ,800,222.7365 24 Hours Outside the U.S.: 1,509,553.6656 24 Hours For Lost or Stolen Card: 1,888,449.2273 24 Hours MONROE COUNTY 80CC TINA BOAN XXXX-XXXX-XXXX-9215 April 26, 2012 - May 25, 2012 Statement Date ........................................... 05I25112 Payment Due Date .................................... 06102/12 Days In Billing Cycle ............................................. 30 Credit Limit...............................................� Cash Limit.......--................................................ $0. Total Payment Due ................................. $4,0 0 1 have r—eAAed fh Cached document4�� per sc ction 3.3.6 of the MoFthev Ing Card policies anes, To the best of my knowledf. 1 n scovuni is two payments pall due. Please mall your or'comaci us ak 9841" 4+49- JUN0J. 2012 'X_js VrY 1 Company Statement Previous Balance ..................................... $7,471,93 Payments.............................................-$5,897.61 Credits............................................................ $0.00 Cash............. ...................... ...................ff.77.��... 00 Purchases .......................... ............!IR`$� 98 Other Debits .................................................... $0.00 P410'rlimit Fee ................................................... $0.00 Late Payment Fee .................................,,........ $0.00 Cash Fees ...................................................... $0.00 Othr Fees ...................................................... F�nce Charge .................................... $0.00 —....... $0.00 Balance ...................................+ $4,057.30 Account Number CrecNt Limit t1urcneses Ono Credits Cash Other Aebb Total Activity BORN, TINA XXXX-XXXX-XXXX-6294 10,000 0.00 0,00 1,007.30 1,007,30 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 2.500 0,00 0.00 143,10 143.10 III IIIlllllllllLIIII`IhI'lIIIIIIIIIII'I'llllllllll"Illillllllll SANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19MU-5731 Account Number: XXXX-XXXX-XXXX-9215 April 26, 2012 - May 25, 2012 Total Payment Due ................................................... l2$�,66T.3 PaymentDue Date ...................................................... 06/091,1 Enter payment amount $ A 4. �D.&D II1, I I I}II I`I l`II, 16i1I I,1 II I"II `� I I I1, I I I `I I I II I I `I1111111 `I I Check two fora change ofineift address or phone numbers. MON ROE COUNTY B OCC ** ND00v4 57 Pose ptovkie all cotredAms on the reverse 8 de. TINA ROAN Mall this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY ffl I BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 of 2 fendor Name: BANK OF AMERICA Routing & Transi' A -Zc7 nvoice#: 9215May12 Addl Info. FIA Card Service,, rot?,,,q-" nvoice Date: 5125/12 C V"- , 'otal Due: S-2-,469:60 'Zr `t 4j-0 "(,,0 ,. Reft%d Fund/Cost Ctr Account # JUN 2 7 2012 1001-06001 530400 FNwnoep®eL Description: 6294 Boan-Ca a Air/KW-Bonita Sung. 001-06001 530400 Description: 6294 Boan-United Air/KW-Chicago 001-06001 530400 Description: 6294 Boan-Hampton Inn/KL 5/15/12 001-00101 530400 Description: 2660 Carruthers -Hampton Inn/KL 5/15/12 J001-05000 530400 Description: 9876 Cyr -Hampton Inn/KL 5/15/12 J 001-05000 530400 Description: 9868 Frederick -Cape Air/KW-Bonita Sprngs J001-05000 530400 Description: 9868 Frederick -Hampton Inn/KL 5/15-17/12 Reviewed 15c/ 2 Amount $259.10 $609.20 W 41, I have reviewed the aficWd documentation per section 3.3,6 of the Monroe County $139.0 rchasing Card Policies and Procedures. —itte best of my Knowledge they were Offic€al County business expenditures as cerfifled by the cardholderlourchaser. $143.10 $139.00 $259.10 V $278.00 Date fo a Date D.I. PREAUD _,�--r.�- ,�►��4,� ' MONROE COUNTY BOCC t �^ TINA BOAN Purchasing Card '0`�'t-" "" "-XXXX-9215 g _ May 26, 2012 - June 25, 2012 Mail Billing Inquiries to: Statement Date .......................................... OW5112 BANKCARD CENTER PO BOX 982238 Payment Due Date- .................................... 0.1109112 EL PASO, TX 79998-2238 Days in Billing Cycle .. 31 customer Service: Credit Limit...............................................� 1.888.449.2273 24 Hours Cash Limit............................................................ TTY Hearing Impaired: Total Payment Due ................................. . 69.46 1.500.222.7365 24 Hours iutside the U.S,: .509.353.6656 24 Hours For Lost or Stolen Card: 1.888.449.2273 24 Hours gave reviewed t afiion per sect9on 3.3.6 of the Monroe COA Purchasing Card Policles and Procedures. Company Statement Previous Balance ....:................................ $4,057.30 Payments ............................................... 41,465.12 Credits....................................................... 4250.55 Cash............................................................... $0.00 Purchases ..............................................- $4.227.83 Other Debits .................................................... $0.00 Overlimit Fee ................................................... $0.00 LatePayment Fee ........................................... $0.00 Cash Fees ............................. ...................... -. $0.00 Other Fees ...................................................... $0.00 Finance Charge ................................. $0.00 Current Balance ...................................... W e6T4-6 Accounr mumner Purchases and Credit Limit Credits Cash Other Debits Totaf Aotivi ROAN, TINA XXXX-)XXX-XXXX-6294 10,000 0.00 0.00 2,150.31 2,150.31 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 0.00 0.00 828.60 828.60 I"ullll'I!'Il�llt'�I'Il�llnllllrllrllr�llll"!II!"hill""II BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19686-5731 Account Number: XXXX-XXXX-XXXX-9215 May 25, 2012 - June 25, 2012 971. 6(o TotalPayment Due .............................................. , 69.46 PaymentDue Date ...................................................... 07109/12 Enter payment amount $ Ilnll"III"II'llllrIll'IIII'Ilillll!lIII'flllllrlrltid�lllnll �1 Check hem fore Change ofmaiGngaddressorphonenunbm, MONROE COUNTY BOCC **NG001354 El PkasepruvWaaflvmmationsonthe revraeaide. TINA B OA N Mail this coupon along with your check payable to. - BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS�3 AUDIT SLIP Page 1 of 2 � , (ty' , ;ndor Name: BANK OF AMERICA Routing &Transit voice#: 9215Jun12 Add'1 Info. FIA Card Services N"W voice Date: 6/25/12 i have ievie ed the ed document Ian )tal Due: ir3:999:66— per Won 3.3.6 of the Monroe County Received� Purchasing Card Policies and Procedures, Amount Fund/Cost Ctr Account # To the best Of m � y knowledge they were 001-06001 530400 $567.000c101 County bw1h6ss expenditures as Finance Daps. Codified by the cardhdider/purchger. Description: 6294 Boan-Hyatt Hotel -Bonita Snrngs. ,i�'ied by the cardhoider(purc a, v 001-06001 530540 Description: 6294 Boan-GFOA-Chicago ,/ 001-06001 530400 Description: 6294 Boan-Hyatt Hotels/Chicago / 001-00101 530400 Description: 2660 Carruthers -United Air/Ft. Laud "001-00101 530400 Description: 2660 Carruthers -Hampton Inn/Miami 001-00101 530540 Description: 2660 Carruthers-FAC/reg. 001-00101 530400 Description: 2660 Carruthers-Marriott/Orlando Reviewed Signature Signature 475.00 $1 $215.60 � $99.00 '/ / $375.00`:- $139.00 ✓ ✓ Date Date Date IWI2- Purchasing Card tail Billing Inquiries to: ANKCARD CENTER O BOX 982238 L PASO, TX 79998-2238 ustomer Service: .888.449.2273 24 Hours TY Hearing Impaired: ,600,222.7365 24 Hours iutside the U.S.: ,509,353.6656 24 Hours or Lost or Stolen Card: ,888,449.2273 24 hours MONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX-9216 June 26, 2012 - July 25, 2012 Statement Date ........................................... 07/25/12 Payment Due Date .................................... 08/08/12 Days in Billing Cycle ............................................. 30 Credit Limit ................................................ CashLimit............................................................ $0 Total Payment Due ................................. $6 144.05 I have revie ed C umentafk Per section 3.3.6 of tf Monroe County Purchasing Card Policies and Procedures. is the best of my knowledge they were JUL 30 2012 Company Statement Previous Balance ..................................... $6,569.46 Payments ............................................... -$2,460.60 Credits......................................................... -$19.21 Cash............................................................... $0.00 Purchases ................................................ $2 Other Debits .................................................... $0.00 Overlimlt Fee ................................................... $0.00 Late Payment Fee ........................................... $0.00 CashFees ...................................................... $0.00 OtherFees ...................................................... $0.00 Finance Charge ............................................. $0.00 Current Balance ....................................... $6,7A4'0� CreditL/mit Credits Cash Other Debits Total Actl� CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 444.18 444.18 COUGHLIN, EMILIA XXXX-XXXX-XXXX-3365 0.00._ 0.00 Irrlrlllll'I'II111'III'I'Itll'II'I'Ilrlllrl'�II[I'III'I'Ilrrlrlrl BANK OF AMERICA PO BOX 15.731 WILMINGTON, DE 19886-5731 174.09 174.09 k: i- Account Number; XXXX-XXXX XXXX-9215 June 26, 2012 - July 25, 2012 a t 0,3S TotalPayment Due ................................................. Payment Due Date .... ................................................... 08/0811: Enter payment amount I l' I"' I' I II I {111111I11111' I I"Ii I III I I I It r I I11111 r I Il l�l l l ll r l r, ElPlease here fore change of maiNng address or phone numbers. MONROE COUNTY BOCC **N0001375 Pleaseprovkfeall correcdonson the reverseslde. TINA ROAN Mail this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY �. � BOARD OF COUNTY COMMISSIONERS AUDIT SLIP A L P ' 1 �l � 111 Page of2 Finance Dep4. Vendor Name: BANK OF AMERICA Routing & Transi ry Invoice#: 9215Ju1 Add'1 Info, FIA Card Se ice's Invoice Date: 7/25112 Total Due: Fund/Cost Ctr---------Account # Amount ,6 ope ies and ProCr0�1 �:•;' �n�irj2S and PfOC2dl1iPS, 001-00101 530440 $125.00 Description: 2660 Carruthers-Marriott/FIRM Mtg Rm rental 001-00101 530400 $45.18 ✓ ' Description: 2660 Carruthers -Budget Rent-A-Car 001-00101 530400 $89.00 6X Description: 2660 Carruthers-PA-Ureg. 001-00101 530440 $185.00 Description: 2660 Carruthers-Marriott/FIRM Mtg Rm rental 001-06001 530510 $174.09 Description: 3365 Cou hlin-OfficeMax 001-05003 530520 $11.59 X Description: 9876 Cyr-Verio.net/Do main monroecounty-fl.net 001-05003 530520 $11.59 VK Description: 9876 r-Verio.net/Domain monroecoun-fl.com Review( Sign Signatm Date Date Date Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.8813.449.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1.509.353.665624 Hours For Lost or Stolen Card: 1.888.449.2273 24 Hours Company Statemei Previous Balance ..................................... $6,144.OE Payments ............................................... -$3,864.0 Credits............................................................ $o.oC Cash............................................................... $O.00 Purchases................................................ $2 .a Other Debits .................................................. $0.00 Overlimit Fee ................................................... $0.00 Late Payment Fee ........................................... $0.0(, CashFees ...................................................... $0.0(, OtherFees ...................................................... $0.0(. Finance Charge .............................................. $0.0(1 Current Balance ....................................... MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9216 July 26, 2012 - August 25, 2012 Statement Date ........................................... 08/25/12 Payment Due Date ................................:... 09/07/12 Days in Billing Cycle ............................................. 31 Credit Limit...............................................AIMIIII CashLimit............................................................ $0 Total Payment Due ................................. U .9B Per seclon 3.3.6 of to. Monroe County Purftft Card fib icim am *nrl Or+>r me Credit Limit Credits Cash OtherDeWts Total Aedvity CARRUTHERS,WEATHER XXXX-XXXX-XXXX-2660 2,500 0.00 0:00 432.80 432.80 CYR, CONSTANCI: XXXX-XXXX-XXXX-9876 1,000 0.00 0.00 275.00 275.00 1IIIr1111111111llllllhpllll1111111111l11l1111111111111l1111n11 BANK OF AMERICA PO BOX 15731 WILMtNGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX-9215 July 26, 2012 - August 25, 2012 at+�3 Total Payment Due ................................................... $e,e19 Payment Due Date ...................................................... 0,91D,_7a Enter payment amount i! 11111111111111111 111l111 111111111 ] 11111111111 1111l I I 1 l l y l l � I l' Check here fora change wmaiung address or phone numbers. MONROE COUNTY BOCC s sN 0001323 Please Emvxk� all corrections on the reverse side. Tlnla a,nanl Mail this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY • BOARD OF COUNTY COMMISSIONERS Q AUDIT SLIP Page 1 of endor Name: BANK OF AMERICA Routing & Transit voice#: 9215AuausW d'1 Info. FIA Card Services voice Date: 8/25/12]c h, otal Due: o 14o y. S :5 a 1, � e�� i hm r ewed to afitache ocurnenfaKon Per sectlon &3.6 of the Monroe County Fund Cost Ctr Account # � ' Amounthrchasing Card PoRcles and Procedures, To to best of my knowledge toy were S3 �`io �Iitisnca pspti ✓ oMelal County business expenditures a8 001-00101 530440 r �f \ $150•o00erlited by the cardholdeVpurchaset Description: 2660 Carruthers -Hampton Inn 8/PN12 V. 001-00101 Description: 001-00101 Description: 001-05002 Description: 001-05000 Description: 001-05000 Description: 158-50001 Description: Reviewed 530540 2660 Carruthers-FACO/Conf re 530400 2660 Carruthers -United Air 530520 9876 Cyr-DotaovDomain/_monroecounty-fl.gov 530400 9876 Cyr -Hampton Inn-8/15/12 530400 9868 Frederick -Hampton Inn-8/15/12 530400 3472 Hurley -Wicker Hse/7/31-8/2/12 150.00 / ( .J '$t$0 --1✓� SS i n e 125.00 8450:00 ,}- Z �o[r hit ssr �p+rti��°1 V O v t�(nnj Z .1 t t." -..' V1a� A 7 �+w4id�Iiw Date 9115-1 fa — Signature Date Signature Date 1 MONROE COUNTY BOCC TINA BOAN PurchasingCard -XXXX-XXXX-0216 August 25, 2012 - September 25, 2012 4 i Mail Billing Inquiries to: BAN KCARD CENTER Statement Date ................... ....... 09/M12 """"""" " PO BOX 982238 Payment Due Date .................................... 10109112 EL PASO, TX 79998-2238 Days in Billing Cycle ............................................. 31 CustomerService: Credit Limit ........ .................. ..................... � 1.88B.449.2273 24 Hours Cash Limit............................................................$p TTY Hearing Impaired: Total Payment Due .............................. 00 1.800.222,7365 24 Hours Outside the U.S.: 1.509.353.66E6 24 Hours For Lost Stolen Card: 1.888.449.2-2 273 24 Hours reviewe d eumenk9on Per Won 3.3.6 of fhe Monme`Couniy Purchasing Card Policies and Procedures. OCT o 12012 Company Statemen Previous Balance ..........:.......................... $4,412.9F. Payments ........... ......... Credits............... I.............. Cash.................................................... $O.DC Purchases ................................................... $75723 Other Debits .................................................... $0.00 Overlimit Fee ............................................. .. $0.00 Late Payment Fee ............................... $0.00 CashFees ...................................................... $0.00 OtherFees ................................................. $0.00 Finance Charge..........................."I........,....... $0.00 Current Balance ....................................... $3,294.10'0 credits Cash OtherL>eblts HEATHER TotelAct! CARRUTHERS, XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 .235.23 235.23 COUGHLIN, EMIL1A XXXX-XXXX-XXXX-3368 2,500 0.00 0.00 119.00 119.00 `IIIIIIIIIIIIIIINIIIf'1'Illlrlrll'llll�lll'I111111II[I'llllll-11 BANK OF AMERICA PO BOX 15731 WiLMINGTON, DE 19886.5731 P_ 1 !a U. Account Number: XXXX-XXXX-XXXX-9216 August 26. 2012 - September 25, 2012 r TotalPayment Due....................................................6,iC�b Payment Due Date ...................................................... 10/09/1 Enter payment amount -11-111l- Jill '11-'1-r1III rII1lIII III r111111-111111"I-1111111 Check here fora change ofmaitlhgaddressor Ej phone rturtHrars. MONROE COUNTY BOCC :*N0001344 Pfaase Provide all corrections on the reverse side. TIVA RnA.N Mail this coupon along with your check payable to: SANK OF AMERICA MONROE COUNTY Received BOARD OF COUNTY COMMISSIONERS NOV o � 201Z AUDIT SLIP FInanm DOW i endor Name: BANK OF AMERICA .voice,#: 9215Se temberl2 .voice Date: /25/12 Dtal Due: $ 19.80 Fund/Cost Ctr 001-00101 Routing &Transit Add'I Info. FIA Card Services Account # 530400 Description: 2660 Carruthers-Airtran 9/19/12 001-00101 530540 Description; 2660 Carruthers -Shuttle 9/19/12 001-00101 530400 Description: 3365 Cou hlin-Sarasota/Ld 10/14/12 148-50001 530400 `Description: 3472 Hurley -Wicker Guesthouse 9/13/12 001-06001 530400 Description: 2485 Kipp-Sarasota/Ldg 10/14/12 001-67501 530400 Description: 0031 Shillinger-St. Pete transp 9/19/12 Reviewed OC/ . Qi on W" I E, Amouibm reviewed the attached documentation per section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. $70.80 To the best of my knowledge they were official County business expenditures as certified by the cardholde.lnurchow, $27.00 $119.00 $125.00 Date lfl Ja 1/ l d, Date Date // %% Sank of America ** . MONROE COUNTY BOCC TINA BOAN PurchasingCard XXXXXXXX-XXXX-9215 September 26, 2012 - October 25, 2012 Mail Wiling Inquiries to: BANKCARD CENTER Statement pate ........................................... 10f25/12 PO BOX 982238 Payment Due Date .................................... 11108/12 EL PASO, TX 79998-2238 Days in Billing Cycle ........................ ....... 30 ........... Customer Service: Credit Limit ...............................................== 1,.888.449.2273 24 Hours Cash Limit............................................................ $0 TTY Hearing Impaired: Total Payment Due ................................. $4,693.19 1.800.222.7365 24 Hours Outside the U.S.: - 1.509.353.8656.24 Hours � h= NOW f e aiiac ad �� ntaitOn For Lost or Stolen Card: 1.888.449.2273 24 per Won 3.3,6 of fhe Monroe County Hours Fumbasing Card Policies and Procedures. b the best of my knowledge they were _ 0MCIal C04 business expenditures as account is two payrmnts past d6j ablsase rna f yaour-rni ' um pa t ay or a C tis-at a" Company Stateme Previous Balance ..................................... $3,264.: Payments............................................... Credits.......................:................... $0.1 Cash............................................................ Purchases ............................................... $2,806.1_ Other Debits .................................. .............. $0.1- OverlimitFee ................................................... $G.C. Late Payment'Fee ........................... ............... $0.0 Cash Fees ................................ Other Fees .......................................... .... $011 Finance Charge ............................... ... $0.[ ......... Current Balance ' . . Al - - CLimit COUGHLIN, EMILIA rurCpeses and Credits Cash Other Debits TotalAcdy XXXX-XXXX•XXXX-3365 2,500 CYR, CONSTAMUL 0.00 0.00 .119.00 119,0p XXXX-X)=X XXXX-9876 1,000 0.00 0.00 292.09 292.09 II""II,IlII111I11Irr'I'IIIIIIII"PIIIIIII"'III11111I11'I'IIIII BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 .............................................................-......................... Account Number: XXXX-XXXX-XXXX-9215 September 26, 2012 - October 25, 2012 Total Payment Due .......................................... Payment Due Date ...................................................... 111108. Enter payment amount IIIIIIIIIIIIIIIIJ I' I I I"III Ill. III] I I] Ili I I"I' III III III' 111I'I' I Check here fora change of meNing address or phone numbers, MONROE COUNTY BOCC **ND001534 EJ Pose provide all counctions on the reverse Skye. Tl NA BOA N Matt this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page l Vendor Name: BAND OF AMERICA Routing & Transit Invoice#: 92150ctoberl2 Add'1 Info. FIA Card Services Invoice Date: 10/25/12 Received Total Due: $2,606.69 1 have re 'Awed thb affa ntatik Fund/Cost Ctr Account # F'"MO Dept Amount per sectlan 3-3-6 of the Monroe County Purchasing Card PoliCles and Procedures, TO the best of my knowledge they were 001-06001 530400 ` $119-000fficial County business expenditures as Description: 3365 Coughlin-Sarasota/Ldg 10/15/12 Certified by the Cardholder/purchoser. 001-05000 530470 Description: 9876 r-OfficeMax 9/26/12 001-05000 530470 Description: 9876 C r-OfficeMax 10/11/12 001-05000 530470 Description: 9876 Cyr-OfficeMax 10/15/12 001-05000 530470 �- $ 66.00 $ 66.00 $ 105.60 v� $ 54.49 Description: 9876 C r-OfficeMax 10/18/12 001-05002 530340 ` $1 4� 25.00 Description: 9868 Frederick-Digicert/MC Domain cert 001-05000 530400 Description: 5742 Gastesi-AA Airfare 10/9/12 Revie Signa Signa $ 346.60 Date It 1 13 1 I - Date Date �� Purchasing Card it Billing Inquiries to: NKCARD CENTER BOX 982238 PASO, TX 79998-2238 ,ustomer Service: .888.449.2273 24 Hours TY Bearing Impaired: ,800,222.7365 24 Hours MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 October 26, 2012 - November 25, 2012 Statement Date ........................................... 11/25/12 Payment Due Date .................................... 12/07/12 Days in Billing Cycle ............................................. 31 Credit Limit ................................................ Cash Limit............................................................ $0 Total Payment Due ................................. $5,502A3 Outside the U.S.: 1.509.353.6656 24 Hours For Lost or Stolen Card: 1.888,449.2.2273 24 Hours Wend end 1hi doche-d-d-Affie-nilcM per seclion 3.3.6 of the Monroe Counfy Purchasing Card Policies and Procedures. To the bI"iCnawl�dae lheu utQr� DEC 0 3 �.012 Company Statement Previous Balance .................................... $4,693.19 Payments .................................................. -$976.95 Credits............................................................ $0.00 Cash............................................................... $0.00 Purchases ...... .............. ................... ..........$1.786.19 Other Debits ,,..... ............................. Oveee.................................................. $0.00 ate Payment e........................................... $0.00 Cas...................................................... $0.00 erees............................................ ....—.,, $0.00 nane.............................................. $0.00 Current Balance .................................. � SSG • �`� Your account * past due $3.f16,24. PW due amount ks lmmeolately. /` N-7 Credit Limit Credits Cash OtherDeblis Total Activity CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 269,10 269.10 CYR,CONSTANCE XXXX-X O(X-XXXX-9875 1,000 0.00 0.00 150.00 150.00 .......................................................................................................................... ................ ..... ............. ........... ................................................................................. _— Account Number: XXXX-XXXX-XXXX-9216 October 26, 2012 - November 25, 2012 Total Payment Due r�ft,602.a .................................................. rilldnl'I'li{i{rl�rjn'Illili"'IIllilirllllll�lidlil'i�lllill Payment Due Date ...................................................... 12/07/• BANK OF AMERICA Enter payment amount PO BOX 15731 WILMINGTON, DE 19886-5731 $ Check here fore change of mewing addressor phone number MON ROE COUNTY BOCC * 0000A367 P aase proms all corrections on the reverse side. TI NA ROAN Mail this coupon along with your check payable to: BANK OF AMERICA vU MONROE COUNTY BOARD OF COUNTY COMMISSIONERS o $ V AUDIT SLIP ondor Name: BANK OF AMERICA Routing & Transit voice# : 9215Novemb er12 voice Date: 11/25/12 Dtal Due: �86:19 S f ' 530400 $101.00of ficlal County business expenditures as 2660 Carruthers-Hilton/Dania Bch 11/7/12 ,, cerflVed by the cardholderlpurchaser, r Fund/Cost Ctr 001-00101 Description: t4 4 V t '- aeca�►ea DEC 2 2012 Flnanm Dept Page 1 Add'1 Info. FIA Cara service, � rave revl wed fhe ache documentation Per sectlorl 3.3,b of the Monroe County Account # Amount Purcfiasing Card Pollcles and Procedures. To the best of my knowledge they were 001-00101 530400 Description: 2660 Carruthers-Hamnton/KL 11/19/12 Personal Check#464 to BA Description: 2660 Carruthers-Hampton/movie 11/19/12 11 001-05000 530400 Description: 9876 Cyr-Hampton/KL 11/19/12 001-05000 530400 Description: 9868 Frederick-Hampton/KL 11/19-20/12 001-00101 530400 Description: 8830 Rice -Wicker Gsthse/10/31-11/1/12 001-00101 530400 Description: 8830 Rice -Wicker Gsthse/11/4-5/12 Reviewed �� Date Signature ( f (�_C L- Date Date $150.00 4/ -�� A . $150.0#0"� $300.00 Boan C of America Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.088.449.2273 24 Hours TTY Hearing Impaired: 1.800.22.2.7365 24 Hours Outside the U.S.: 1.509,353.66%24 Hours For Lost or Stolen Card: e04 1.888:449,2273 24 Hours dam_ four 8=)unt is MONROE COUNTY BOCC TINA BOAN XXXX: XXXX-XXXX-9215 November 25, 2012 - December 25, 2012 Statement Date ............................ i2l25f12 Payment Due Date .................................... 01/07/13 Days in Billing Cycle ............................................. 30 Credit Limit .............................. ..................W" CashLimit............................................................ $0 Total Payment Due ................. 3 4 •IG 06rltSa I e rimkw t2ac documenfolic persecfion 3.3.a Monroe Gounly Purchasing Card Policies and Procedures. To the best of my knowledge they were official Counfy business wendifures as tetra node, th4rk you 8nd8nd Company Statemer Previous Balance .......... ............ ... ... $5,502.4A Payments ............................................... -$4,206.8 Credits................................................... ti$30.5f Cash.......................................................... Purchases ................................................ $2,212.62 Other Debits .................................................... $0,00 OverlimitFee ....................................... ..... $0.00 late Payment Fee ........................................... $0.00 CashFees .................................................... $0.00 Other Fees ............................................ , $0.00 Finance Charge .............................................. $0.00 Current Balance.......................................an Z3 a,39'.Rs PJ41 4 Chk *-- f(P . !1 ti06vunt ldumoer Credit l.lmit CARRUTHERS, diEATHER Yuronases and Credits Cash OtherDebrts To tat AShi XXXX-XXXX-XXXX-2660 21500 GASTESI, ROMAN 0.00 0.00 06.95 596.95 XXXX-XXXX-XXXX-5742 25,000 30.58 0.00 1.015.74 988.16 Ili`II'IIII`'Ihlull,"IIIII'I"III`II'I`IIII'I`I'1,16'lllllll` BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Account Number, XXXX-XXXX-XXXX-9215 November 26, 2012 - December 25, 2012 Total Payment Due ................................. f 8�• N .. Payment Due Date ......................................... 01/07/1' Enter payment amount $ "' ll'II III I`IIII III I11�I III lI IJ l' l ll ll lll'lll l llll ll lll'l ll' ll Check hem fora change of—Nng addressor MONROE COUNTY BOCC * * N0001216 El Pbuse pm�+tde a11COMMons on Me remrse std �e numbers TINA RnAAI Mall this coupon along with your check payable to; BANK OF AMBRICA 9)CI 1( Received MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP endor Name: BANK OF AMERICA Lvoice#: 9215Decemb erl2 ivoice Date: 12/25/12 otal Due: $21: 82.11 Fund/Cost Ctr 001-00101 Routing &Transit Add'1 Info. FIA Card Services Account # 530520 Description: 2660 Carruthers-Overstock.com/chairs 001-05000 JAIL' ,t Finance Dept Page 1 1 Amougm re wed the cot enfatfon per section 3.3.6 of the Monroe County Purchasing Card Folcies and Rocedure& v/J696.9 o the best of my knowledge they were Official County business expenditures as cedbd by the cardholderlpurchaset V!L570.00 ,eK Description: 5742 Gastesi-Hotel Indi o/Sarasotall/27-30/12 fff) "Cd y.�-� STCTF Drj fjU Cdp-Cc 4�pr LL)k iL�, Check#856 to BA $10.70 Personal Check C LEC-165 A Description: 5742 Gastesi-Personal ExR 11/27/12 �� re) Vr 001-05000 530400 530400 Description: 5742 Gastesi-Jun Bch Resort 12/5-7/12 Check#857 to BA •,,$278.00 (minus $30.58 tax) S 35.46 Personal Check Description: 5742 Gastesi-Personal Exp 12/7/12 001-05000 530400 194.00 Description: 5742 Gastesi-Holiday Inn/Mthn BOCC ] 2/11_/12 001-00101 530400 Description: 8030 Murphy -Holiday Inn/Mthn BOCC 12/11/12 Reviewed PC- $119.00 ✓ Date r 3 Date Date Ban P. of America Purchasing Card Billing inquines to: PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.888.449,2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1.509.353.6656 24 Hours For Last or Stolen Card: 1,888,449.2273 24 Hours MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-921$ December 26, 2012 - January 25, 2013 Statement Date ........................................... 01/25/13 Payment Due Date .................................... 02/08/13 Days in Billing Cycle ............................................. 31 CreditLimit ............................................... CashLimit............................................................ $0 Total Payment Due ................................. $1,095�3 F I ��G 99 •S� aDcnytnl IS past dine, it piymenl teas alfegdV tJean I have Weweffie aftache umemanl per secf<on 3.3.6 of the Monroe-Couni Purchasing Card Policles and Procedures. To the best at my knowledge the"e der. Company Statemen Previous Balance .............. :...................... $3,477.73 Payments ............................................... -$3,081.10 Credits.................................................:.......... $0.00 Cash......................................... p. Purchases ................................. $699.58 Other Debits .................................................... $O.QO OverlimitFee ................................................... $0.00 j:atc a meat Fee ......... ;......... CashFees ...................................................... $0.00 OtherFees ...................................................... $0.00 Finance Charge ............................................ $0.00 urrerd nce . ,,,$1,095.21 ° Q � �iir1 Cn Ides Accaunrlvumber Credit limit CARRUTHERS,HEATHER >'urcr<a�r� arrr Credits Cash Other Debits 7oWAS" XXXX-XXXX-XXXX-2660 21500 CYR,CONSTANCLc 0.00 0.00 54.23 54.23 XXXX-XXXX-XXXX-9876 1,000 0.00 0.00 155.35 155.35 IIlllillllrf 1''IIIilllilll"II'Inlllr'IIIII'II'lllln"Illurlll BANK OF AMERICA PO BOX 15731 W:LMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX-9215 December 26, 2012 - January 25, 2013 Total Payment Due ................................................... Payment Due Date ...................................................... 0210811:' Enter payment amount 111' i f I11IlIIII'I' 1I'I I h 1I lr IIi I rull'!'I I II I IIII I I'I I'IlII II rIl Check here fora change ornmaing address orphone numbers MONROE COUNTY BOCC *S N C O014 02 Phase Provide all wnections on the reMW side. TINA BOA N Mail this coupon along with your check payable to: BANK OF AMERICA Recaivod MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP PInance aep8. Page 1 -ndor Name: BANK OF AMERICA Routing & Transit voice#: 9215Januarv2013 Addl Info. FIA Card Services voice Date: I /25/ / Aal Due: $699.58 Fund/Cost Ctr Account # Amount haver viewed the a ach cumentatiorl per section 313.6 of the Monroe County 001-00101 530540 4/ $54.23 Jurch"!i g Card Policies and Procedures, To the best of my knowledge they were Description: 2660 Carruthers-Keynoter/Mia Herald 1 yr sobs offielal County business expenditures as , ,..l,F"C,q by +hP (%r1rd.holder1purchaser, s� 001-05002 530940 $155.35 ✓ Description: 9876 CXr-Web/Monroe County web hosting 001-05000-530540 Description: 9868 Frederick-ICMA/Police&Fire Merger 001-00101 530400 Description: 8030 Murphy -Wicker Guesthse 1/15/13 001-00101 530400 Description: 8830 Rice -Islander Resort 1/10/13 $ 149.00 %/ $129.00 V $212.00 '*/ Reviewed Date Signa a Date Sign a Da 'ankofAmedca'4 MONROE COUNTYBOCC TINA BOAN Purchasing Card XJM- XXXX-9216 January 26, 2013 - February 25, 2013 Mail Bilnng inquiries to: I BANKCARA CENTER Statement Uate ,,,,,,,,,,,,,,,,, .......................... 02125Pi3 PO BOX 982238 Payment Due Date .................................... 03/11/13 EL PASO, TX 79998.2238 Days in Billing Cycle ................ Customer Service: ITTY Credit Limit ......................... 1.888-449.2273 24 Hours Cash Limit $ 0 Hearing Impaired: .....�46;ti56' Total Payment Due ............... ................. 5 1,800,222.7365 24 Hours Outside the U.S.: l 1.509.353.6656 24 Hours For Loss or Stolen Cats: .2 1.888.449.2273 24 Hours i hm reA we he atta umentation Per Section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. ?1AR B Y- -Q:Yvi r3---------- Company Statemen' Previous Balance ................ .,,,., $1,096.21 Payments ......................... -$699.58 Credits.............................................. ........... -$49.76 Cash............................... ........ $0.00 Purchases ......................................... Other Debits ...................... .... $O,OD Overiimit Fee ...................... ...... $0.D0 Jute Payment Fee ..... $0,00 Cash Fees ............. .................. $0.00 ......... OtherFees ...................................................... $0.00 Finance Charge ................. .... $0.D0 Current Balance .................... 1 BOAN, TI111A 4/CULLJ Cash Other Debits Tote! Acts XXXX XXXX-XXXX-6294 10,000 0.00 D.00 CARRUTHERS ,HEATHER 452.60 452.60 ✓ XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 11079:70 1,079.70 Account Number: XXXX-XXXX XXXX-9216 January 26, 2013 - February 25, 2013 4? 991.5' oaf �' Total Payment Due..................................I. ,41i,690 31 "llt��'I�'ll�"ttlll I „ ........... Itllitl.11lll,Illt,�,i11,�t�Illtli�lerlt Payment Due Date ................. ........ 03/11/13 ............................. BANK OF AMERICA Enter Payment amount PO BOX 15731 WILMINGTON, DE 19886-5731 MONROE COUNTY BOCll�llllt,llltYBOCC lifftl'tlt'lllllli�`Itttit!"I11'�I� ❑ Checkhere fore changeofmailingaddress orphonenumber& MONR**n+000lz4 4 rinsPlea e ae provide e11 eorrect ms on the reverse side, Lz ran L.i . wvnir Mail this coupon along with your check payable to. - BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Pagpl ...Dept endor Name: BANK OF AMERICA Routing & Transit voice#: 9215February2013 Add'1 Info, FIA Card services voice Date: 2/25113 Dtal Due: $G . SS wgi -so have review d the a ached documentation Fund/Cost Ctr Account # Amount per section 3.3.6 of the Monroe County chasing Card Policies and Procedures. 001-06001 530400 "4526 ' the best of my knowledge they were Description. 6294 Boan-American Airlines/KWtoTall 4/22/24113 official Counfy business expenditures as 001-00101 530400 ✓ $140.93 qF4 by the cardholderlpurchoser. Description: 2660 Carruthers-Enterprise/car rental 1/24/13 001-00101 530400 /$497.60 , Description: 2660 Carruthers-Delta/KWto Tally 4/3-5/13_ 001-00101 530540 ✓6, 10.00 Description. 2660 Carruthers-FAC/Reg- Legislative Dal /L71.77 001-00101 530400 Description: 2660 Carruthers-Avis/car rental 2116/13 001-00101 530520 $ 95 Description: 2660 Carruthers-Overstock.com 001-00101 530400 / ✓ 5.45 ! Description: 2660 Carruthers-Ente rise/Toll 1/24/13 / 001-00101 530400 ✓ $249.00 Description: 2660 Carruthers-Hampton/Ldg 2/19/13 001-05000 530400 --$472.60 Description: 9876 Cyr -American Airlines/KWOTall 4/3-5/13 001-05000 530400 ✓ $452.60 Description: 9876 Cyr -American Airlines/KWOTaIly 4/22-24/13 Date 13 Date Date ri -*�-- 1ankofA erica Purchasing Card 11 Billing Inquiries to: NKCARD CENTER BOX 982238 PASO, TX 79998-2238 (Customer Service: 1.888.449.2273 24 Hours TTY Hea►ing impaired: 1.800.222t�365 24 Hours Outside theeN.S.. 1.509.353.6856 24 Hours For Lost or Stolen Card: 1,888,449.2273 24 Hours Your acco%int rs past due. it payrnM ttas MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 February 26. 2013 - March 25. 2013 Statement Date ........................................... 03/Ml3 Payment Due Date .................................... 04/08/13 .Days in Billing.Cycle... .......... . ................... ............ . 28 Credit Limit............................................:.'� CashLimit............................................................ $0 Total Payment Due ................................. have re we I 5nroeuCm!eunly iitaffi per secll0n 3,3r6 otlhe Purchasing Card -Policies and Procedures: To the bail of my knowledge they were official County business expenditures as MUM 97� � r'Rr1 rl a Company Statemer} Previous Balance ............... $6,690.51 Payments.............„................................ -$6,276.55 Credits......... .............:.......................:.......... 4217.12 Cash............................................................... $0.00 Purchases ................................................ $1,508,99 Other Debits .................................................... $0.00 OverlimitFee ................................................... $0,00 Late Payment Fee ............................:.............. $0.00. CashFees ...................................................... $0,00 OtherFees ...................................................... $0.00 Finance Charge .............................................. $0.00 Current Balance ................................... I /I Acouani Number Purchases and CrecitUmJt Credits Cash OtherPeblts Tota1Acfi* CARRUTHERS,HEATHER , ",X-XXXX-XXXX-2660 2.500 14.74 0.00 142,89 128.75 CYR,CONSTANCE XXXX-XXXX XXXX-9876 2,500 0.00 0.00 +188.00 188.00 :........::........... .................................... ............... ..... ............................ ...._......... III II''I'llllll'��rllrlillllll1°IHI��IFlllllllld�lllll��lllllll BANK OF AMERICA PD BOX 15731 WILMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX_9215 February 26, 2013 - March 25, 2013 Total Payment Due.................................................it ,49;8g5ai PaymentDue Date ...................................................... 04/091.1 Enter payment amount lll�'tl lhl llll'rll l' I'I' �I llnrnl lu rllru l l lrlr l il'tlll l ll l" Checkhem farechange o/mulling addiess orphone numbers MONROE COUNTYBOCC axnloac1191 ❑ PleaseProvkballconeclionsonthe rav rmskle. 71 N d Rr1 A Al Mall this coupon along with our check P e y payable to; SANK OFAMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Flnsnoe D,gage o endor#: 92911 endor Name: BANK OF AMERICA Routing & Transit voice#: 9215March2013 Addl Info. FIA Card Service;, .voice Date: 3125/13 otal Due: $1,497.20 i,t 1 have rel. owed he altar a documentation Fund/Cost Ctr Account # Amount per Section 3.3.6 of the Monroe County 001-00101 530400 $ 2 ur,0asing Card Policies and Procedures: o the bet of my knowledge they were Description: 2660 Carruthers-Enterprise/toll 1/24/13 official County business expenditures as certified by the cardholderjpurcbry rr: 001-00101 530520 $140.39 ✓ Description; 2660 Carruthers-Ballard/Convex mirror 001-00101 530520 ($ 9.79) ✓ Description: 2660 Carruthers-Ballard/convex mirror tax credit 1013 001530410 $188.00 Description: 9876 Cyr-AT&T/Bill pymt 148-50001 530400 $ 20.00 ✓ Description: 3472 Hurley -City TaxVfally 2/27/13 001-06001 530520 "8.00 J Description: 2485 Kipp -Home Depot/Water Dispenser 001-67501 530400 $ 65.00 Description: 0031 Shillinger-Melissa Carter/Taxi 2/28/13 001-67501 530400 $ 95.00 Description: 0031 Shillinger-Marriott/Ldg 2/27/13 001-67501 530400 $824.60 , Description. 0031 Shillinger-AA/Airfare Ady Tvl Reviewed e✓ Date g1g1,8 Date Date 7 �V� BankofAmerica''0' Purchasing Card Mail Balling Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2235 Customer Service: 1.888.449,2273 24 Hours TTY Hearing Impaired: 1,800,222.7365 24 Hours Outside the U.S.: 1.509,353,6556 24 Hours or Lost or Stolen Card: 1.8B5.449.2273 24 Hours Your KO(U& is ptist due. if pa� MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 March 26, 2013 - April 25, 2013 I Statement Date Payment Due Date .................................... Q5l09113 Days in -Billing Cycle ............................................. 31 Credit Limit...............................................� CashLimit............................................................ $0 Total Payment Due ................................. $4 . have ;ed]1he allached documerdahon per Won 3.3.6 of the Monroe County Purchasing Card Policies and-ProcedureL I- . P, Company Statement Previous Balance ..................................... $1,895.83 Payments.....:...............I......................... 41,483.87 Credits....................................................... 4197.85 Cash........................................... 00 Purchases ...................................:........ . $4,566.54 OtherDebits .................................................... $0.00 OverlimitFee ................................................... $0.00 Late Payment Fee ..................... ............. $0.00 CashFees ...................................................... $0.00 OtherFees ...................................................... $0.00 Finance Charge ............................ .............. $0,00 Current Balance ....................................... $4,782.65 credits Cash Other Debits Tir WAN, TINA otal Ac XXXX-XXXX-XXXX-6294 10,0W 0.00 0.00 1.373.71 1,373,71 CARRUTHERS,HEATHER XXXX-XXXX-XXXX-2660 0.00 0.00 49B.00 498.00 IIItl1�1111rIIhllrlllhllr,gr�lly�1111111111rrinrlrurl+111lI BANK OF AMERICA PO BOX 15731 WILMiNGTON, DE 19886-5731 Account Number: XXXX-XXXX.XXXX-9215 March 26, 2013 - April 25, 2013 Total Payment Due ................................................... t45'ji.e2 $4479BM Payment Due bate ...................................................... 05/09/13 Enter payment amount r I I -III' I I I 111111111111111111111111 Check here fora change ormalfing address or phone numders. MONROE COUNTY BOCC asNofla162n � Please provd0allcorfedimsonMereverseside. TINA ROAN Mail this coupon along with your check payable to: r BANK OF AMERICA 10 . E `+ rR �3 Reoelved MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MAY 10 2913 AUDIT SLIP Fln &V* endor#: 92911 endor Name: BANK OF AMERICA Routing & Transit ivoice#: 9215Ayri12013 Add'1 Info. FIA Carol Services ivoice Date: 3/25/13 otal Due: $4,511.28 ✓ -- -'� �J Fund/Cost Ctr Account # Amoulqm n Wowed the attar ed dOCumentaflOn per section 3.3.6 of the Monroe County 001-06001 530400 ,,$355hrehosIng Card Policies and Procedures. TTo the best of I'll Description: 6294 Boan-Ex edia/Car Rental Adv. TAAofficial County business expenditures as 001-06001 530540 75.o011fled by the cardholderfpurchaset Description: 6294 Boan-GFOA/Anl Conf SF Adv. Tvl 001-06001 53052 $543.60 Description: 6294 Boan-AA/Airfare-SF Adv. Tvl 001-00101 530400 Description: 2660 Carruthers -Gov Inn/Tally 4/3-5/13 001-05000 530400 Description: 9876 Cvr-City Taxi/Tally 4/4/13 001-05000 530400 Description: 9876 Cyr -Gov Inn/Tally 413-5/13 001-05000 530400 Description: 5742 Gastesi-Mia Prku Garage 4/5113 001-05000 530400 Description: 5742 Gastesi-Gov Inn/Tally 413-5/13 001-05000 530400 $498.00 / $ 20.00 f $458.00 See, qn�d u(I �Nc, C $515.26 f V, $5( 7.?6) Description: 5742 Gastesi-Gov Inn/Tall 4/3-5/13 Hotel tax credit 001-05000 530400 $ 51.00 Description: 5742 Gastesi-Mia Prkg Garage 4124/13 Reviewed Signature Signature Date 6-1S[ 13 Date Date Wo 5(5!3 h -ankef America' Purchasing Card Mail Biiiing inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX79998-2238 Customer Service: 1.886-449.2273 24 Hours TTY Hearing Impaired: 1.800.222,7365 24 Hours Outside the U.S.: 1.509.353.6651324 Hours For Lost or Stolen Card: 1,888,449.2273 24 Hours MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 April 26, 2013 - May 25, 2013 statement Date ........................................... 05f2513 Payment Due Date .................................... 06107/13 Days in Billing Cycle ............................................. 30 Credit Limit ............................................... Cash Limit ................................ Total Payment Due ...................... .........�; 76 I home revie ed fhe alfoched d mfafk per section 3,3.6 of the Monroe Couhl Purchasing Card Policfes and Procedures, d MalcurT 2031 Company Statement Previous Balance ..................................... $4,782.65 Payments ............................................... 44,526,61 Credits......................................................... . $52.26 Cash.........................................................1-- $0.00 Purchases ................................................ $5,503.98 OtherDebits .................................................... $0.00 OverlimitFee ...... :............................................ $0.00 Late Payment Fee ........................................... $0.00 CashFees ........ . ......... .................... I.............. $0.00 OtherFees ...................................................... $0.00 Finance Charge .............................................. $0.00 Current Balance ....................................... $5,707.76 ACCOUnt Number Credit Limit ROAN, TINA rurcnases and Credits Cash Other. Debits Total Acti " XXXX-XXXX-XXKX-6294 10,000 CARRUTHERS,HEATHER 0.00 0.00 807.99 807.99 XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 864.B0 864.80 f Account Number: XXXX-XXXX-XXXX-0215 April 26, 2013 : May 25, 2013 II�IIIII'IIII�IfIrIIIIIIIIfI�fl�llu111ll11'�Illhnllhl��llu�l BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Total Payment DueV 53 �° y PaymentDue Date ............................. I........................ 0610711 Enter payment amount III"IIII'IIIrlErlIIrI1IIII11 rI�'I�!�tI1� �I#III'III I!III'III" Check here lore change ofrrellingaddressorphonenumbers, MONROE COUNTY BOCC **NgO19990 Please pmWe afloonwUmson the mw w side. T!NA aneN„I Mail this coupon along with your check payable to: BANK OF AMEPWA MONROE COUNTY BOARD OF COUNTY COMMISSIONERSeaefvery AUDIT SLIP endor#: 92911 endor Name: BANK OF AMERICA ivoice#: 9215May2013 Lvoice Date: 5125/13 otal Due: $5,433.62 Fund/Cost Ctr Page 1. Finance Uept. Routing & Transit Add'1 Info. FIA Card Nervices Account # 001-06001 530400 Description: 6294 Boan-Gov Inn/Ldg Tally 4/22-24/13 001-06000 530520 Description: 6294 Boan-Office Max/chair for Grnts Admn 001-06001 530400 Description: 6294 Boan-Hampton Inn/Ldg 5/14-15/13 Amount t have f e e �t a attached documental., Per section 3.3.6 of the Monroe County / $418.00 Purchasing Card Policies and Procedures To the best of my knowledge they were Official County business expenditures as $239.99 certified by the cardholder; purchoi% 150.00 001-00101 530400 r/$252.80 Description: 2660 Carruthers-Airfare/AA 6/28113 Adv. Tvl c,. 001-00101 530400 $11S.90 Description: 2660 Carruthers-Airfare/UA 6/26/13 Adv. Tvl 001-00101 530400 $325.00 Description: 2660 Carruthers-Res/FAC 001-00101 530400 $150.00 >i Description: 2660 Carruthers -Hampton Inn 5/14/13 Personal Check#528 made out to Bank of America $18.10 V, Description: 2660 Carruthers -Movies 5/14/13 .r 001-05000 530400 $418.00� Description: 9876 Cyr -Gov Inn/Tally 4/22-23/13 Reviewed Date 6145 f5 Date tO ! Q Signature Date 60/� /, I .d, k'. IlII7II II &a-n k of America -too - o I .. MONROE COUNTY BOCC- TINA BOAN Purchasing Card XXXX-XMXXM-9216 May 26, 2013 - June 25, 2013 Company Statement viaii timing Inquiries to: statement Date ................ ... 06/25/13 BANKCARD CENTER """""""""""" PO BOX 952238 PaYment Due Date .................................... 07/09/13 EL PASO, TX 79990-2238 Days In Billing Cycle ............................................. 31 Customer Service: Credit Limit ................................................ 1.888.449.2273 24 Hours Cash Limit ............................................................ $0 TTY Hearing Impaired: Total Payment Due ................................... § J -6.61 1.800.222.7365 24 Hours Outside the U.S,: -- 1,509.353.6656 24 Hours'" For Lost or Stolen Card; ? 1.888.449.2273 24 Hours 1 hag lag rein .wed the allached- documentation per secflon 3.3.6 of the Monroe Counf Purchasing Card Pallcles and Procedure... Previous Balance ..................................... $5,707.76 Payments ............................................... -$3,542.21 Credits..................................f... I r—� �$830,11 Cash...................................................... Purchases................................................. 33.17 OtherDebits .................................................... $0.00 OverlimitFee ................................................... $0.00 Late Payment. Fee ........................................... $0.00 CashFees ...................................................... $0.00 OtherFees ...................................................... $0,00 Finance Charge .............................................. $0.00 Current Balance.......................................8,668"Bi Cc i05 Account Number Credit Limit rurcrr$ses a17f! Credits Cash OtherDeblts 7otalAc " ROAN, TINA XXXX-XXXX-XXXX-6294 9,170 CARRUTHERSHHEATHER 830.11 0.00 0.00-830.11 XXXX-XXXX-XXXX-2660 2,500 0.00 0.00 708.92 708.92 ........ ....................................................................................................................... ................. .................. ................... . ............... Account Number: XXXX-XXXX-XXXX-9215 May 26, 2013 - June 25, 2013 TotalPayment Due................................�.�0 ...^$�68.61 llll�ll�lllllllllillll'Ills'III11'llllf'lll'1'llrell�hll��lul� Payment Due Data ...................................................... 07/09113 BANK OF AMERICA Enter payment amount PO BOX 15731 WILMINGTON, DE 19886-5731 11111 Ill 111111111 L111 lI I I I 1 H 11' ll' 1' f l f 1111111' l ll' l l 111 l l ❑ Check here fora change of mailing address or phone numbers MONROE COUNTY B000 x* MO R1s15 i Pose provM all corrections on the mverse s,Ida. Time cxneni Mail this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY Received BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Pa e f Inence Dept. endor#: 92911 endor Name: BANK OF AMERICA Routing & Transii .voice#: 9215June2013 Add'l Info. FIA Card Services ff�� .voice Date: 6/25/13 9 otal Due: $6,4� 91-06�3 s s. Fund/Cost Ctr Account # Amount 001-06001 530400 ($355.11) Applied credit Description: 6294 Boan-Expedia/cancelled SF trip pd fm Apr Stmnt 001-06001 530400 ($475,Q0) Applied credit f Description: 6294 Boan-GFOA Re cancelled SF trip d Apr Stmnt 001-00101 530400 +-�$ revie ed the dac5ed documentation Description: 2660 Carruthers-Airfare/AA Adv. Tyl per section 316 of the Monroe County Purchasing Card Policies and Procedures, 001-00101 530400 35. the best of my knowledge they were Description: 2660 Carruthers-Airfare/AA Adv. Tyl official County business expenditures as cytitied by the cardholderfpurchaser, 001-00101 530400 1--S 50.12 Description: 2660 Carruthers -Avis rental car 001-00101 530400 5.20 Description: 2660 Carruthers -Tolls 001-05000 53.0520 v135.53 J Description: 9876 Cyr-DRLWy Commerce 001-05002 530410 %,, $ 70.00 Description: 9876 Cyr-ATT Uverse/Cons Garcia 001-05000 530400 $384.00 Description: 5742 Gastesi-Airfare/AA 6/3-6/13 DC 001-05000 530400 VS 19.25 Description: 5742 Gastesi-taxi 6/3/13 Reviewed Date Signature _ —� Date Signature Date _ of America ra Vank Purchasing Card it Billing Ingtilries to: NKCARD CENTER BOX 982238 PASO, TX 79998-2238 Customer Service: 1.888.449.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours r, Outside the U.S 1,509,353.6656 24 Hours For Lost or Stolen Card: 1.888.449.2273 24 Hours MONROE COUNTY BOCC TMA BORN XXXX-)O=-XXXX-9215 June 26, 2013 - July 25, 2013 Statement Date ........................................... 07/25/13 Payment Due Date .................................... 08/08/13 Days in Billing Cycle ............................................. 30 Credit Limit ....... ....... ................. ................ � CashLimit.............................................................03 Total Payment Due ............................... $11 I have reviewed the attached documentation per sectlon 33.6 of the Monroe County Purchasing Card Policies and Procedures. to the best of my knowledge they were Company Statement Previous Balance ..................................... $8,5S8.Bt Payments..................................:............ -$1,9Q9.51 Credits....................................................... Cash............................................................... $0.00 Purchases................................................ Other Debits .................................................... $0.00 OverllmitFee ................................................... $0.Q0 Late Payment Fee ........................................... $0.00 Cash Fees ...................................................... $0.00 OtherFees ..................... .. .......................... .... $0.00 FinanceCharge ........................:..................... $0.00 Current Balance ........................... ...:::.... 4"2 @l3 CreditLimit Crer07s Cash Other Debits TbtalAq SOAN, TINA XXXX-XXXX-XXXX-6294 10,000 0.00 0.00 56.68 56.68 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 r�ll111E1�1i„nl11111r111nlh,llllrlll��l�llll Illrllhl�11r1 BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 0.00 310.00 310,00 Account Number: XXXX-XXXX-XXXX-9215 June 26, 2013 - July 25, 2013 Total Payment Due ............................................ 1 8, Tp3.. Payment Due Date ...................................................... 08/00/13 Enter payment amount 11111��111r11hh1lIIIlu�ll'l1111d1111111'1111.11it111'111ii1 ] Check here Wechange gjrnallingaddmssorphonemmnbera MON ROE COUNTY BOCC **14001854 4 PI -se pmWde ali corrections on the reverse side. TMA gna nl Mail this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTY Received BOARD OF COUNTY COMMISSIONERS AUG 15 2013 AUDIT SLIP Finance DepL Page 1 Jendor#: 92911 Jendor Name: BANK OF AMERICA Routing & Transit nvoice#: 9215Ju1 2013 Add'1 info. FIA Card Services nvoice Date: 7/25/13 total Due: y Fund/Cost Ctr Account # Arnou"m re ewed t `e attached documentation 001-06001 530510 $56.6 ction 316 of the Monroe County hosing Card Policies and Procedures. Description: 6294 Boan-Office Max/HSAB binder/First Aid kit 5 t0 the of my Knowledge they were 001-00101 530400 $310. rliited by the cardholderl�urct?ry��, County business expenditures as Description: 2660 Carruthers-Marriott/Tampa 7/j 001-05002 530340 11.59 Description: 9876 Cyr -County Domain Name 7/x� 001-05002 530340 $11.59 Description: 9876 Cyr -County Domain Name 11a� 001-05002 530340 $11.59 Description: 9876 Cyr -County Domain Name 71.4�- 001-05000 530400 CN$49&:4 '� � &,f-t 67 Description.: 5742 Gastesi-Embassy Suites/Tampa 6126-28/13 �� , 001-05000 530400 Description: 5742 Gastesi-Hotel Tax credit 6/26-28/13 001-05000 530400 $1 90 yV/ Description: 5742 Gastesi-AA 6/28/13 001-05000 530400 J Description: 5742 Gastesi-Avis/car rental 001-05000 530400 Description: 5742 Gastesi-Avis/ear rental r/'�) Reviewed E✓ Signa'iur'e� Signature Date i13 Date Date � i 3 DL&'6�-- F" h Gd4?,- Ban ofAmerica MONROE COUNTY BOCC TINA BOAN XXXX XXXX XXXX-9215 Purchasing Card July 26,2013 - August 25,2013 Company Statemeni Mau BUjing inquiries to: Statement Date ........................................... 05/25/13 CENTER P PO BOX 98 O BOX 98 2236 Payment Due Date ................... ............. 09/00/13 "" EL PASO, TX 79998-2238 Days in Billing Cycle .............................................. 3i Customer Service: Credit Limit .............................................. 1.888.449.2273 24 Hours Cash Limit............................................................ $0 Total Payment Due ................................... S : 5 TTY Hearing Impaired: 1J5W.222.7365 24 Hours Q �A��_ _ lutside the U.S.: .509.353,6656 24 Hours or lost or Stolen Card: .888.449.2273 24 Hours I helve fi e ai ed documentafEon- Pe sectlon .3:3.6 of the Monroe CoWn Purchasing Card Ponies and Procedures, Previous Balance ................................... $11,042.03 Payments .:.................................. ............ .4K,103.05 Credits..............:...................................I......... $0.00 Cash............................................................... $0.00 Purchases ............................................ < $2,3703B Other Debits ................:........... a" ... ..l '. 00 OveOjmit Fee .... $0.D0 Late Payment F ..................... $0.00 CashFees ......................................... $0.D0 OtherFees ............................................ $0.00 Finance Ch ............................. $0.00 Current Balance .......................:............... $7 �3s3: Account Nl:m, rwto wws anti Credit -Limit Credits Cash Other Debits TotalAcbvfty ROAN, TINA - - - — -- XXXX-XXXX-XXXX-6294_ 10,000 0.00 0.00 306.38 300.38 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 I�lllrillll��ellll"Illlll�llti��nl�lllllillirl��l�l'Ili�l'.III. BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 0.00 305.43 Account Number: XXXX-X)=-XXXX-9215 July 26, 2013 - August 25, 2013 Total.Payment Due ................................................... 37,009 PaymentDue Date ...................................................... o91o6. Enter payment amount f'II'I'�l�l"'IIllddhlIIIPII''II'jlllllll, II `lIIIIIllll'll ❑ Check here. fora change ofwallingaddmssorphonenumbers. MONROE COUNTY BOCC * * N041164 4 Pkese provkle ail corrections on the reverse skle. TINA ROAN Mail this coupon al6ng with your check payable to - SANK OF AMERICA rte4roirw MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Finance WL Page 1 Vendor#: 92911 Vendor Name: BANK OF AMERICA Routing & Transi'o Invoice#: 9215Auaust2013 Add'1 Info. FIA Card Service Invoice Date: 8125/13 _ Seh't -fc Tvtk 9` 5113 Total Due: $2,264.10 $89.40 Personal check Fund/Cost Ctr Account #1 Amount ,L I; 001-06001 530400 $139.00(minus tax $17.38) Description: 6294 Boan-Loews Hotel/Orlando (Adv. Tvl 10/2-4113) 001-06001 530400 Description: 6294 Boan-Hampton/KL 8/20/13 $150.00��p� have tevlew he aced enfat[c Personal check# made out to Bank of America 65.70 pet sectlon 3.3.6 of the Monroe Count► Description: 2660 Carruthers -Avis jjersonal. car rental 8/4/13 Purchasing Card Policies and Procedures. 001-00101 530400 Description: 2660 Carruthers -Avis car rental 8/5/13 001-00101 530400 Description: 2660 Carruthers -Avis car tolls 819/13 001-00101 530400 Description: 2660 Carruthers -Avis car tolls 8/20/13 001-00101 530400 Description:. 2660 Carruthers -Hampton Inn 8120/13 Personal check#562 made out to Bank of America Description: 2660 Carruthers -Hampton Inn/movie 8/20/13 001zS530Z—�4D Description: 9876 Cyr-VSN.gov/reg domain name �r Reviewed K/ Sign tuK c Signature ,lo the best of my knowledge they were ,�$65..�fflclal County busirrgss expenditures as certified by to cardholder/purchaser. $4.23 , ,5 ;•a :r $2.25 b, $150.00 > 15 $18.10 •i i25.U0 Date 1 4 Date 5 Date 4 �. CA)1 10-Ank of America Purchasing Card Mail Billing Inquiries to: 13ANKCARD CENTER PO BOX 9822238 EL PASO, TX 79998-2230 :ustomer Service: .888.449.2273 24 Hours TY Hearing Impaired: ,800,222.7365 24 Hours Outside the U.S.: 1.5W.353.6656 24 Hours 'or Lost or Stolen Card: .888.449:2273 24 Hours a MONROE COUNTY SOCC TINA ROAN XXXX XXXX-XXXX-9216 . August 26, 2013 - September 25, 2013 Statement Date ................... .... .......... I......... 09W13 Payment Due Date........................:......I.... 10/09113 Days in Billing Cycle ................... ..... 31 Credit Limit .:. .................. .................... .........wj� CashLimit............................................................ $0 Total Payment Due ................................. $4.74"T halre. wedthe. ached documentciton per section 3.3.6 at the Monroe County Purchasing Card ponies and Procedures. M =117 OCT k` B Y. . - b-�._..------ Company Statemew Previous Balance ..................................... $7,009.85 Payments ............................................... -$6,444.63 Credits........................................................$141.80 Cash............................ ..................... 7............. $0.00 Purchases ..........................:..................... $4,323.12 Other Debits ................ .....:................. .... .......... $0.00 Overiimit Fee ................................................... $0.00 Late Payment Fee ........................................... $0.00 Cash Fees ................. ........... ...... .. $0.00 Other Fees ............ ... ........................... $0.00 Finance Charg ., :.... Current 9alan . ............................ $,4� Credit Limit _ _ Credits Cash Other Debits Total AchWty CYR,CONSTANCE XXXX-XXXX-)tXXX-9876 2,500 0.00 0.00 179.00 179.00 GASTESI, ROMAN XXXX-XXXX XXXX-5742 25,000 14.68 0.00. 1,,218.43 1,203,55 lull[illllinl[II'illtlilluirtlllllt[I[tllliifi"fi!'!i'Iih!!f BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX4215 August 26, 2013 - September 25, 2013 q TotalPayment Due .................................... . .. PaymentDue Date ...................................................... 161b91.. Enter payment amount Iiif i[IIli'Iifiillriirtil'Itl'Illtllif'I'tll'lltlillll'ii'Ifilul Checkhemfor achange o►meitingaddress orphonenurnbem MONROE COUNTY BOCC *00017753 PoseprO'H8 arlcOffeclIons on the reverse side, TINA BOAN Mail this coupon along with your check payable to: 1� BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP ,ndor#: 92911 ;ndor Name: BANK OF AMERICA voice#: 9215Seutember2013 voice Date: 9/25/13 $a C,11% �MCBOCC ersonal Check Aal Due: Fund/Cost Ctr 001-89000 530410 R,gceivit"- 0CT 14 2013 Page 1 ff1ce Oepr. Routing & Transir, 3�4i 4D hmandm /DII TI1,3 Add'l Info. FIA Card Services z e" I have TevIewed the afiache _ ocumentafior Account # Amount per section 3.3.6 of the Monroe County Purchasing Card PollCies and Procedures. Description: 9876 Cyr-ATT/Garcia 001-05000 530400 Description: 9876 Cyr -Holiday Inn/Mthn 9/16/13 ✓ $ 60.00 To fhe best of my knowledge they were Official County business expenditures as certified by the catdholder/purchaser. 1/ $119.00 001-05000 530540 ✓ $ 53.74 Description: 5742 Gastesi-Reg/Climate Summit 11/7-8/13 001-05000 530400 229,8Q Description: 5742 Gastesi-AA/DC 10/2/13 001-05000 530540 $180.00 `Description: 5742 Gastesi-Reg/FAC 9118-20/13 001-05000 530400 / ✓ $133.88 Description: 5742 Gastesi-Holiday Inn/Mthn 9/16113 001-05000 530400 4114,88) Description: 5742 Gastesi-Holiday Inn/hotel tax credit 001-05000 /$380.60 530400 Description: 5742 Gastesi-AA/Airfare DC 10/2/13 001-05000 530400 f rq, Description: 5742 Gastesi-Marriott WPB 9/17-18/13 MI nUb "� X one Reviewed Date r0 +o1 1 3 Signa Date (ir' Signature Date i Bank of America Purchasing Card Mail Billing inquiries to: BANKCARD CENTER PO BOX 982238 _ L PAS O, TX 79998.2238 Customer Service: 1.888.4492273 24 Hours TTY Nearing impaired: 1.8W-222.7385 24 Hours Outside the U.S.: 1,509-353.665624 Hour For Lost or Stolen Card: 1.888.449.2273 24 Hours MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX•9215 September 26, 2013.October 25, 2013 r - Statement Date 10/2511 Fez. - Payment Due Date .................................... 11 13 Days In Billing Cycle ............................................. Credit Limit ............... CashLimit ............................ .............. 83 Total Payment Due ................... . .. , hove revue d the qtf cumentali! per section 3.3.6 of the Monroe County PurchcWng Card P*1es rd Provedures, To the best of my lonow 491heywers ECE:vr= Al N06 . ompany Statement Previous Balance ... ..............................._ $4.746.54 Payments ............ .. -$83.27 ........................... Credits ............ .... I ...... I. .......... 4191.25 .................... Cash.................................. ........................... $0.00 Purchases ...................... 81 Other Debits ............. $0,00 ...... Overlimit Fee .................. .... .. $0,00 ........................... Late Payment Fee ........... $0.00 Cash Fees .................... OtherFees ............................ ......... $0.00 ................. Finance Charge .......... _............................ $0.00 Current Balance $1 .__. _ BORN. TINA -- — --- . �`""-_—_..._� .. Crash OtherAeWts Tota171cdvlty XXXX-XXXX-XXXX-6294 — 10,000 156.38 BRICKELL, GHRISTINA ' — _._ — _ 0.00 _ -� 363.60 207.22 XXXX-XXXX-XXXX-667'8 2'50() OAO ------ —_ 0.00--------,_-_-- 170.00 170.00 !`Illtf'II'l'f"IIIIlIIn'llllllllilll"lllil'If'lll'I1111111'llf BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 1111111f lllirll'�llilrl��1�rll,lll�l'Illllll�llrlll'I'llllln MONROE COUNTY SOCC +*N0033aZ9 'rINA ROAN Account Number: XXXX-XXXX-XXXX.9215 September 26, 2013 - October 25, 2013 Total Payment Due .................... Payment Due Date ..................... ... 11/08/13 Enter payment amount $ i Check here (are change of melting address or phone numbers. P/Ma9 Provkte all conecttons on the reverse stk. Mail this Coupon along with your check payable to: BANK OP AMERICA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 FY2014 Vendor#: 92911 Vendor Name: BANK OF AMERICA Routing & Transit nvoice#: 92150ctober2013 Add'l Info. FIA Card Services lul_Cl_ 401t' nvoice Date: 10/25/13 $6,253.42 MCBOCC $ 310.09 Personal Check to BA Cotal Due: $6,563.51 NOV 22 2013 Fund/Cost Ctr Account # Amount 001-06001 530400 $139.00 ✓ Description: 6294.Boan-Loewe Hotel/applied credit for cancelled trip 001-06001 530400 Description: 6294 Boan-Silver Air/FAA wrksh 10/29/13 001-06001 530400 Description: 6678 Brickell-Siesta Inn/ldg Sarasota 10/13-15/13 rersonal enegymm? erica Description: 2660 Carruthers -Avis car rental 10/5/13 Personal check#599 made out to Bank of America Description: 2660 Carruthers -Avis a -tolls 10/5113 001-00101 530400 Description: 2660 Carruthers -Hilton Ft.Laud 10/17-18/13 001-05000 530400 Description: 5742 Gastesi-AA/a'rfare 9 24/13 001-05000 530400 Description: 5742 Gastesi-US Airways 9/25/13 001-05000 530400 Description: 5742 Gastesi-Taxi Magic/DC 9/26/13 Reviewed Signature Signature 25 Date 36A. eviewed the attached documentation �pai section 316 of the Monroe County Purchasing Card Policies and Procedures. '170. Abest of my knowledge they were -- wciol County business expenditures as Gar r �d by th�hofdur purchase $30�✓ $ 18.78 Date 1 Date `'�'' Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.888.449.2273 24 Hours TTY Hearing Impaired: 1.800.222,7365 24 Hours Outside the U.S.: 1.509.353,6656 24 Houre Rcceivdu 11r;C � E 2913 L 0011100Aept MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-0215 October 26, 2013 - November 25, 2013 Statement Date .......................................-.. 11/25/13 Payment Due Date .... ................................ 12/09/13 Days in Billing Cycle ............................................. 31 Credit Limit ................................................ CashLimit............................................................ $0 Total Payment Due ............................. ..$*3 2" s9 a! . 41 For Lost or Stolen Card: f per section 3.3.6 oMVq 1.888.449.2273 24 Hours I Purchasing Card Policle rocs es. To the best of my knowledge thw ere OEM—K w offici�albflfl C�ounYlryn_business expenditures as Your account is twc payment paet due, please mail your minimum payment today or contact us at s s BY. — Company Statement Previous Balance ................................... $11,392,83 Payments ............................................... -$4,243.88 Credits.........................................................-$29.78 Cash.............................................................. $0.00 Purchases ......... $6,085.07 Other Debits .................................................... $0.00 Overlimit Fee ................................................... $0.00 Late Payment Fee ..... ....................... I........... $0.00 CashFees ........... ..:.. .............................. $0.00 Other Fees ............................................ $0.00 Finance Charge.......................I........,.,...,,.,,. $0.00 Current Balance ..................................... $J,3,7s4-24 Credit Umit _ Credits Cash dther Debits Total Activity BOAN, TINA -- XXXX-XXXX-XXXX4294 10,000 0.00 0.00 161.70 _161.70 CARRUTHERS, HEATHER XXXX-XXXX-XXXX-2660 2,600 0.00 D,00 517.80 517.80 I I]"'llllllllllllll'illllll1l1}11P1 BAN K OF AMERICA PO BOX 15731 WILMINGTON, DE 19886-5731 Account Number: XXXX-XXXX-XXXX-9215 October 26, 2013 - November 25, 2013 / Total Payment Due.....................................��.,*f23 N" Payment Due Data ...................................................... 12/09/13 Enter payment amount IlIl��I11I�lllllllell�ill'lll} itlll lolll'II'till�llll(llllll }! Check here for a change of mailing address or phone numbers. MON ROE COUNTY BOCC ** N o o z 51V 4 Pose provide all corrections on the reverse side. TI ni a an a ni Mail this coupon along with your check payable to: BANK OF AMERICA MONROE COUNTYecefvo BOARD OF COUNTY COMMISSIONERS DEC 19 2013 AUDIT SLIP Page 1 w ept 'endor#: 92911 'endor Name: BANK OF AMERICA Routing & Transil lvoice#: 9215November2013 Add'l info. FIA Gard Services MOM lvoice Date: 11/25/13 ,Sent -�b ,Fna.nofec !.2/l8T %.6&MCBOCC $ •11 Personal Cheek to rAro- . CBaA d� AID ! have -re owed d documentalk FA.1, 3.3, 'otaI Due: j . �� ,� ��.� Per n a Monroe Cal1rify Purchasing Card Pafieios and Procedu,I Fund/Cost Ctr Account # Amount To the best Of my knowledge fhey w,�-:,�e 404-63001 530510 $161.70ffC'gl County business Qxperditur^ ^ Description; 6294 Boan-Office Supplies/Office Max 001-00101 530400 S397.80 , Description: 2660 Carruthers-AA/Airfare 11/1/13 V 001-00101 530400 $120.00 Description: 2660 Carruthers -Air & Sea/Taxi 11/01/13 1 001-990W 530410 5123.0 jr Description: 9876 Cyr -AT&T Bii110/29/13 001-05000 530400 $287.90 f Description: 9876 Cyr-Southwest/Airfare 11/15/13 001-05000 530400 $258.00 ✓r/ Description: 9876 Cyr-Hilton/Daytona 11/15/13 001-05000 530400 $149.00 VV Description: 9876 Cyr -Hampton Inn/KL 11/19/13 001-06000 530400 $258.00 V. ✓ Description: 7622 DeLoach-Hart1e-Hampton/Dora1 10/23-24/13 001-05000 530400 $149.00 ✓ 1Y Description: 9868_ Frederick -Hampton Inn/KL 11/19/13 Reviewed ' Date f 3 Signature Date Signature Date Rankof America Purchasing Card Mail Billing inquiries to: BANKCARD CENTER PO BOX 902238 EL PASO, TX79998-2238 Customer Service: 1.888.449.2273 24 Hours TTY Bearing impaired: 1,800,222.7365 24 Hours Outside the U.S.: 1.509.353.6655 24 Hours For Lost or Stolen Card: 1.558.449.2273 24 Hours Your awounl ss ivm payments MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX�9215 November 26, 2013 - December 25, 2013 Statement Date ...................... 12/25/13 Payment Due Data .................................... 01/07/14 Days in Billing Cycle ............................. .. 30 Credit Limit ..... •,,,,,,, CashLimit .......................................... ... $0 Total Payment Due ...................... ..,.$9,rS M - ..A>gy -3•� 1 h e reviewed the attached documentation per section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. Except personal itl ms as kWogb4lor which checks are prov[ded and Paid 6 Y. 6 ---------- Company Statement Prevlous Balance .................. $13.204.24 Payments ............................. ............ -$5,332.62 Credits....................................................... .$292.83 1 Cash........................................... ..... $0.00 Purchases ................................... $2,267,34 Other Debits ............................... .,:�....." $o.00 ........... Overlimit Fee ............................. ....,,..... $0.00 Late Payment Fee ........................................... $0,00 CashFees ...................................................... $0,00 Other Fees ............................. $0.00 Finance Charge .............................................. $0.00 .............. $9,846.13 Account Number CreditLhnit Purhases and Credits Cash AC3iJIAR, TERESA OtherDebfts Total Acdvlty XXXX-XXXX-XXXX-9942 2,500 0.00 0.00 178,88 CYR, CONSTANCE 178.88 XXXX-XXXX-XXXX-9876 2,500 0.00 — 0•00 158.98 158.98 Iflffnfif'fllfnlll'jfE�'l!fln�flf�lrf�niflll'ff"illi'ffhllf "BANK OF AMERICA PO BOX 15731 WILMINGTON, DE 19866-5731 Account Number: XXXX XXXX-XXXX-9216 November 26, 2013 - December 25, 2013 Total Payment Due ..................................... Payment Due Date ...................................................... 01107/14 Enter payment amount Ej iII'III'ifllf'illift"If�IIIrfIfll1r1111"fillliffll""I"IIfIII Check here fora change of falling address orphone numbers. MONRO E COUNTY BOCC TlNC RrlAm * *N001964 6 Please PreVde alrconectfons On the reverse side. Mail this coupon along with your check payable to. - BANK OF AMERICA `*� MONROE COUNTY Received BOARD OF COUNTY COMMISSIONERS [JAN 2 7 2014 AUDIT SLIP Page 1 Fi t)TW Depk endor#: 92911 endor Name: BANK OF AMERICA Routing & Transit ivoice#: 921� ber2013 Add'1 Info. FIA Card Services ivoice Date: 12/25/13 $2,084.33 MCBOCC $ 0.00 Personal Check to BA i have rdvlewed the attached do mentation otal Due: $2,084.33 Per won 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. NN 14-AL To the best of my knWledge they were official County business expenditures as certified by the cardholder/purchaser Except Pemonal Items as indicated, for which checks are provided and paid for by the cardholder. Fund/Cost Ctr Account # Amount 001� 06500 530540 $159.00 t/ Description: 9942 A uiar-Hilton/Orlando 1/9/14 (minus tax $19.88) 001001� 53— 0540 $ 29.98 : : Description: 9876Cyr-Domain Re istration for Libraries 001001-� 53� 1129.00 1/r Description: 9876 Cyr -Holiday Inn/Marathon 12/11/13 001-06000 53�0400 $2� V Description: 7622 DeLoach-Hartle-Ham ton Inn 12/4-6/13 001001� 530520 5. $58.97 � Description: 5742 Gastesi-Best Buy-112hone Cables 11/26/13 (minus tax $4.13) 001001-05000 530400 $1415 y,J Description: 5742 Gastesi-Hertz Tolls 11/26/13 001-05000 530400 $129.00 Description: 5742 Gastesi-Holida Inn/Marathon 12/10/13 Reviewed Date I al I LI Sia Date r, 3 Signature Date I Av I ankofArnerica Purchasing Card !vleu tsming-rnqurnes to: 13ANKCARD CENTER PO BOX 982238 EL PASO, TX 79998-2238 Customer Service: 1.888.449.2273 24 Hours TTY Hearing Impaired: 1.800.222.7365 24 Hours Outside the U.S.: 1,509,353.6656 24 Hours For Lost or Stolen Card: 1.888-449,2273 24 Hours YQUr`aCGDLsM i9 Account Credit Gi XXXX-XXXX-XXXX-0404 2,500 AGUTAR, TERESA X)(XX-XXXX-XXXX-9942 2,500 MONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX-9216 December 26, 2013 - January 25, 2014 Statement Date ............................................ 01/25/14 Payment Due Date .................................... 02107/14 Days .in Billing Cycle ............... Credit Limit Cash Limit ....,.. $0 Total Payment Due .............................. 19� Ih ve'reviewed the attached documentation 2r section 3.3.6 of the Monroe County Purchasing Card Policies and Procedures. To the hest of my knowledge they were nflf; =I f ......-. � .ter, - which chucks are Providedr and Pad For by the cardholder, Credits 0.00 0,00 I1IrP111111111+11111I111111hlillll'lln'llll'lurlrrlll'lll+ll+ BANK OF AMERICA PO BOX 15731 WILMINGTON, DE ISM6.5731 Cash 0.00 0.00 Company Statemen Previous. Balance ..................................... $9,0IIIIIIIII 46.1 Payments ................ $5,657,75 Credits........................ ...., 419.13 Cash ....................... $0.00 Purchases ........... ...<,16,352.71 Other Debits OverlimitFee ................................................... $0.00 Late Payment Fee ............ $0.00 ................... Cash Fees ................. $0,00 OtherFees......................................................$0.00 Finance Charge .............................................. $0.00 .................. Current Balance ...................... 96 4.3 (R S •O3 Total 627.00 627.00 336.64 336.64 Account Number: XXXX-XXXX-XXXX-9216 December 26, 2013 - January 25, 2014 Total Payment Due ...................... Payment Due Date ...................................................... 02/07/14 Enter payment amount I'11ii11+'I+IIII'II+IIIIII++'+I+IIII++II'I+III+'++II'I+'llirrl $ (n 3 ( S,D1 MONROE COUNTY BOCC Check hero fora change of malling aoidress or phone nurrrbers TINA R46A! **N0020362 Please ploVldsall carrectionsanthe reverse site, Mail this Coupon along with your check payable to: BANK OF AMERICA r- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page ] FY2014 Vendor#; 92911 Vendor Name: BANK OF MERICA Routing & Transil `nA voice#: 9215Janna 014 Add'l Info. FIA Card Services :nvoice Date: 511�! % Ro6�n 4111 fIry $6,365.07 MCBOCC ! $ 37.52 Personal Check to BA I have reviews the attache umentatlon I obtl BOCC: M5;97 per section 3.3.6 of the Monroe C,oun Fund/Cost Ctr 001-06001 Description: Ft®ceiv°w Purchasing Card Policies and Procedures. FEB I I Z014 To the best of MY knowledge they were official County business expenditures as certified by the cardholder/purchaser. Finance n�p� ExCt P&Wndl tuns W Indicated, for which Checks are provided and paid Account # Amok. by UM ftftoldet. 530400 0464 Abreu-UA/airfare 3/22-29/14 627.00 / $&�. a %. 001-06500 530400 $326.00 V Description: 9942 A uiar-rm& rk Hilton/Orlando 1/10-12/14 &a. , Persoo6j-'eheck# 5337 to BOA 30.52 ID(Wript qn; :.9942 Aaujanrejo!rt fee+tax H ltom/Orland°o 1/9-12/14 001-06001 530400 Description: 6678 Brickell-Ex edia booking fee 001-06001 530400 Description: 6678 Brickell-UA/airfare Chicago 3/22-29/14 001-06001 53p540 i Description: 6678 Brickell-GFOA/reg Chicago 001001� 530540 Description: 6678 Brickell-GFOA/trn mat. Chicago 001-00101 530400 Description: 2660 Carruthers -Silver Air/airfare 1/14-15/14 C 0•c 627.00 $ 7.00, 326.00 7.00 598^10 $598.10 7 3 5• 0 0 303.00 t 441.00 f. $735.00 1 6 1- 1 0 6-C 542 -00 + $3— 03.0Q $441.00 Reviewed, Date a (� Signature Date Si tore Date 155.35 + 1 75.00 + 21.99 + 4'2.00 + 129.00 + 345.00 + 338-c)0 + 120.00 + 323.10 + 59.00 + 542.00 -, 6,360.6/rG+ 0.00G+ Bank of America MONROE. COUNTY B000 TINA BOAN Purchasing Card XXXXXXXXXXXX-9216 January 26, 2014 - February 25, 2014 Company Statement Mail Billing Inquiries to: _ BANKCARD CENTER Statement Date ... ............... 02/25/14 Previous Balance ..........,. PO BOX 982238 Payment Due Date ................ $10,551.96 EL PA50, TX 79998 2238 03/11/44 Payments -$2,545.6E ays !rt Billing Cycle .....31 Credits Customer Service: Credit Limit ,,,,,,,,,,,,,,,,•,,,-$474,64• � Cash 1.888.449,2273 24 Hours s............................................................ $0.00 Cash Limit $0 Purchases ...... .... .............. a........... C$12,368.34 TTY Hearing Impaired: Total Payment Due ......... �g;gg,}�,gg Other Depl 1.800.222.7365 24 Hours — ....•.....I ........................ .. $0.00 �� r� _ erij i " e .............................. Outside the U.S.: m $0,00 o�yl nt Fee 1,509,353.6650 24 Hours $0.00 v�- e $0.00 For Lost or Stolen Card: � sea ................................ . 1.888.449.2273 24 Hours I have viewed the attached datum n "" $0.00 ction 3.3.6 of the Monroe County Fin Current Charge ................... ....................... $0.00 Purchasing Card Policies and Procedures. Current Balance .................................... To the best of my knowledge they were f r UI Drat Your account Is two payments pas# d,ae• MRrUd 0 MEW which checks. are PhIVIded and paid for hv the cardholder Account Number Credit Limit Credits rurchases aria ABREU,LISA Cash Other Debits TotalAca*y XXXX-XXXX-XXXX-0494 2,500 O.OD BRICKELL, CHRISTiNA 0.00 1,155.00 11155.00 XXXX-XXXX-XXXX-8678 2,500 0.00 0.00 61 73. 61.73 Account Number; XXXX-XXXX-XXXX-9215 January 26. 2014 - February 25, 2014 f1 �iIL��II�I'IIII�6�I�I�llllil'II'Illiiilllll��IIII�Ihleluli�ll ..... BANK OF AMERICA Payment Due Date .........._............................. Total Payment Due S ..............................•..........•........... 03/11/14 PO BOX 15731 Enter payment amount WILMINGTON, DE 19586-5731 IIII'iIl'Ili'IlhJlllfll�l�l,hll„IIfIIIIIi�II'Illil"IIiIIIII� 1 Or �' �' 0 MONROE COUNTY BOCC Checkhere fore change ofmaiiing acfu�g orphan, TINA BOAN **NU0255i)9 ❑ pleasep►oyxieamconechonsonthe reverse 8W, numbers, Mail this coupon alone with Your check payable to: BANK OF AMERICA MONROE COUNTY ReC°l1Qa BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 1 FlnOVY2014 :ndor#: 92911 ;ndor Name: BANK OF AMERICA Routing & Transit voice#: 9215Februar 2014 Add'l Info, FIA Card Services voice Date: 2/25/14 $10,770.04 MCBOCC wethe atta 191.48_Personal Check to,BOA I have rev d ched dowrr�efetatloo atal BQCG $10;770.04 per section 3.3.6 of ttat NOW County Purchasing Card AolkWS Wd ft00Wkni6 3�13I{ Sc►ifID4, Cac��r,n�F�� • Di r To tha bat ofIatowNdOlW—F offidal collinty g oertlMid oept p an san0 �eltd-kat4 br whkfi &w- i-- SM pro,rlded d PW Fund/Cost Ctr Account # Amourfpr bY ft dfdMift 001-06001 530540 $295.00 Description: 0464 Abreu-GFOA/reading mat 001-06001 5304af1-Sqa K- $860.00 Description: 0464 Abreu-GFOA rem/memb 001-06001 530470 11.04 Description: 6678 Brickell-Office Max/color print 001-06001 530510 50.69 Description: 6678 Brickell-Office Max/supplies 001-00101 530400 $516.00 Description: 2660 Carruthers-AA/Tally 3/24.28/14 (Advance Tvl) 001.00101 530540 $110.00 Description: 2660 Carruthers-FAC/ rem 3/27/14 001-00101 530400 $259.00 Description: 2660 Carruthers -Hampton InnBOCC mt 2/19/14 001.06030 530540 300.00 Description: 3365 Cou hlin-FAPPO/re 4/13-16/14 Reviewed W Date 3 I[ I Signature Date Signature Date `�L Sank of America '101 Purchasing Card Mail Billing Inquiries to: BANKCARD CENTER PO BOX 982238 EL PASO, TX 79998.2238 Customer Service: 1.888.449.2273 24 Hours TTY Hearing Impaired: 1 A00.222.7355 24 Hours Outside the U.S.: 1,509,353.6656 24 Hours For Lost or Stolen Card: 1.888.449.2273 24 Hours Past due. If Payment has air Received n,p�,, e� Finance Dept. MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9215 February 26, 2014 - March 25, 2014 Statement Date ........................................... D3/25/14 Payment Due Date .................................... 04/08/14 Days In Billing Cycle ............................................. 28 Credit Limit ................ ......... ....................... � CashLImlt............................................................ $0 t>� Total payment Due ............................... 9. I ave reviewed the attached documentation er section 3.3.6 of the Monroe County Purchasing Carr! Policies and Procedurleg, To the best of my knowledge they were Checks a ire provided and paid ICIVIC972E B Y .- M--------- Company Statement Previous Balance ................................... $19,899.98 Payments ............................................. -$17,170.68 Credits .......................... . 41,312.31 Cash................................................ , $0.00 Purchases ........................... ............ $4,255.39 Other Debits ...................... ...... $0.00 OverlimitFee ........................ ............ .............. $0.00 Late Payment Fee .................... , $0.00 ,Cash Fees ............................ . $0.00 OtherFees .................. I................................... $0.00 Finance Charge ......................... ........ $0.00 Current Baiance ....................... 39(q.Ig CreditLrmit credits Purchases ano Cash CARRUTHERS ,HEATHER Other Debits Total AcSvrty XXXX-XXXX-XXXX-2660 2,500 60,00 0.00 812.31 752.31 CYR, CONSTANCE XXXX-XXXX-XXXX-9876 2,500 0.00 0.00 --- 229.00_ ---`-- _ -- _ 229.00 Account Number: XXXX-XXXX-XXXX-9215 February 26, 2014 - March 25, 2014 Total Payment Due .................. 3t�. Ilill'Illllll'1111'Illllllhrlrllillllrl�lllrllllr'111l111i111111 ym Due Date .......:......................... Pa ent D...................................................... 04108l14 BANK OF AMERICA Enter payment amount PO BOX 15731 WILMINGTON, DE 19886-5731 $ I1'"l l'11i II lil l'll Il l I' III I I I Jill' 11'I r 111-1111111.1111-111Ir 1' Check hero fora change ofmafling address or phone numbers MON ROE COUNTY BOCC * * Na0118832 ft8se pmvk b all corrections on the reverse side, TINn BOAN Mail this coupon along with your check payable to. BANK OF AMERICA MONROE COUNTY BOARD OF COUNTY COMMIS&.(,aNERS AUDIT SLIP Vendor#; 92911 1 �i {114 Page ] FY20I4 Vendor Name: BANK OF AMERICA Finance Dept, Ad Invoice#: 9215March2014 Routing &Transit Invoice Date: 3/�25/_14 dt'I Info. FIA Caret services $ 3,864.30 MCBO'CC Sew 10 a,'in Dig . 4.88 Personal Chec I have reviewed the k to BOA a ache docb tatsor Total = $ 3,869.10 per section 3.3.6 of the Mon Purchasing Card Policies and Procedures. To the best of my knowledge they were official County business expenditures as certified by the cardholder/Purchaser. Except personal Items as indicated, for which checks are provided Fund/Cost Ctr Account # and paid for by the cardholder. 00-1-0-- 0� 53�0p Amount Description: 2660 Carruthers -US Air/KW-Mia 3/20/14 346.00 00100101 530400 Description: 2660 Carruthers-United/F'AC conf Or16/17-23/14 �O6. 001� 01 530540 Description: 2660 Carruthers-FAC/re . cr, d. Feb14 stmnt $ 60.00 001�01 530400 Description: 2660 Carruthers -Avis/ 3/20/14 160.31 car rental 001�00 530400 Description: 9876 C r-Holida Inn/Mthn 3/19/14 229.00 001-- 0—� 530400 Description: 5742 Gastesi-AA/Tall mt 4/2-4/14 324.00 001�000 530400 Description: 5742 Gastesi-AA/Tall mt 4/2-4/14 fit chn 25.00 Reviewed Date IT q Signature Date j C d, Signature Date EXHIBIT 15 Cardholders assigned more than one (1) Card/Account number C, Q 0 P m N O Ln O Cl) N 0 0 m N O O ti 00 a Q � d � 0> � as J m a z � 3 LU F } `w m O c C1 C1 Q U a O � / R-" / k C ' CD b § CD 2 k 3 CD % co04 § g $CDb � k I � a z ) § a CA \ LU ) _ k 2 m w § 2 ; ) a cu § ~ L — j § k / } r§ A 2 m CD 80 M 2 \ Lm � ) / AL z \ / — a [�£Mk E / W e 0 ƒ § § a z � � § o � z k ■ | _ S \ a ; E k 2 u § CD 2 � § k / k I § a to < § a D k G ]cn e ( 9 o 9 f CD CD k k C 2 \ § \ j 7 _ ) e E / v £ Q L) 42 ■ 0 - � 2 u k 10 co < ff ;§ § 2 ) & E & 0 § k 2 2 <) ¥ V v < < ( CD § � / / G WA In a � a N \ ) k \ � o LU 7 � d � k § 2 ƒ g $ a 0 0 2 C 2 j§ k z a A # g k k j k k k k k z o = 2 >. r o § a / ( (° ) ° � 0 a k 2 � a cn d A cq § m k � § 2 © k - 2 k \ \ IC<o0 u u 5 0 B § / 5 { f 2 P k � ) ] k i a \ o � § � � � a § � 2 CD d 2 /S0 @ # § § k kC4 / a_ } ; § W r_( A 2 m 2 a 3 f k m k CL � / 0 SO IL \ - @ z0. V £ § (CL } o ƒ § § ■ � k k § § � f z J § - 3� 2 k § c � 2 � / k 5 / t ) P a 2 2 � � R � 2 v \ § § 2 ) § a r k � � / � a 2 k k i § § 3 } A) 3 § 2 k m E E k a 7 J ca L) co a � 2 § _ % E 5 § V _ _ « 2 2 e Li) § 2 $ 2 � o n z U o c OO z r N � N V (n CD Y N J R O N ch Mp0 N O C z — W 00 p U 0 z 4 0 4 p r p O N N H U U p N o o p 0 C O 0 z C D U O m 0 g U) N m ? m E 13 E a) z 0 a m m '2 c ii p U a D V o U V U 42 a d ro C� s LM s It uo q J v o w 9 z z FO > Z z 0 z m E 8 0 w 0 C.i Cl Y U Y U CD N m H u co / ] � k # CL j ) \ � � | CL co ca a z k § . b z o 5 t k f k = d \�. A _ § ® « k t ) k ( 3 20 CD « n A a. k z \ \ CD CL ma. £ - [ I o ƒ § § E z V ■ o 0 g z k ■ � k �9 � $ \ 4 § / / 2 / §\ )/ {j j� $j 3 k m s� _ 2 $ CD _ q d m B ] k k 2 o 0 _ _ \ \ \ / ) \k ) ) LIk) k§) k §a§ co A v ) 3 a § k \ \ / d 2 � 2 2 A E/ J v 2 � o J a a C3 § k k 2 �LD } as \ � a £ 0 - � Ln ( § v m � 2 A \ \ D D w cr w \ \ § » k § k LU 'CEO m § w { w = w § = , « a m k vƒ j¥ = 3 / f G § k a c 0 e 2 k a � t $ E \ / / IL W ¥ \ a k § / §cm \ 3 CM G — % 2 a = f o k= 2 2 p a A a 2 o k G z k 3 / ƒ 00 w _ a a. - \ � 3 ) 2 § § § z k k § § d $ z J 2 � k § a § A ) � � to � / { to / ® a co 0 \ / § � 2 \ v k CD k k C6 n LU \ } \ \ / \ 2 2 0 0 - - k k m 3 I k k=m ) k k � 2 2( o 0 2 3 CO ƒ I ° / \ m � � � � C: 42 \ ( j / t ) `o w m 0 4 o 0 `o o o y N o M C � N L � W U F O y a c 0 O N m w 0° `- o a Hm r m 40 d c o O 2 L m V1 N °� 011 `m E U Z m c O E }= a F m 0 a.m a a m m p U � L m E a C W E a a A G w t a a 0 0 0 0 c 0 o c m E to 0 0 .6 r c m o o 0 O m a E 7 Z r H w L` +laii m c J w � o � � V v m L F P L L7 N 6 ti a0i N v 4 0 N PA t 0 W o d c `o o n O N � N U O b Nco •r co c c N W O U 2 0 � H o 2 b it O O O d` O N c L11 inN � }O � Q 7 O L N W O 2 U O y N c F= N O U .- o 00 m fA N Oa m E C.)za c 3i= E a ° a a m E d o a U H 2 m E m Z 0 r c b ,o b � o m m E a z c C m m c .r b b •id � o � V y � to C E w Q- W m 1 V m 1p U U 0 0 0 b o 0 0 b 0 CD 0 0 v N N 4 v N � 0 / k / } v § LLI CD o ƒ -2 m k \ / 3 q IR \ + a C3 All a C CD k T § v $ § ¥ 2 � ( a § .2 J E % ! a t: R } k CL E / J a 2 a £ � J a \ \ co co� \ a � § 2 It LU toj $ 0 J v ƒ J [ / $ / ƒ § k b § z , § � �2 \ SN { LU �/ � C/ ` $ cc §z C, z ; 0}2) \ Cl) \ |kC13 _ cn o o to ( m § 0 § § a ) 7 k $ i § 3£ k k§ j k § § $ | m §� £ \ o | ] z j « o o — , 2 0 C ° ) a 3 ) k � co ,e ■ U a a § 2 § § � Id 2 2 k c % G § ? \ § � $ E \ § LLI _ z CO§§ — z § z » z — z , k k \o§ k ) s o u ] u k + § / / / / ] � « 2 a 7 ° § § f § ¥ 2 I / � m ) « § 02' # a 3 ƒ 2 12 § 2 J \ k C v « I 7 f k L) a C14 2 E U w Go 2 § k ¥ § \ / k G I z co CD cli iz. ) � w u 0 � \ ) -1 0 k 2 § D j J \ 2 o } 3 § 2 - • t j % �) J . / ■ 2 m \ ° E 03 ID co� o § § � \ } / k # k t 9 c k k E k 2 § §Mn 2 J � � § / 2 10 co o a � S b § k � ° § \ & § 2 $ r 7 � 0, k / $ ` _ .. , 0 k k £ } 2 / | & a A I a m n A a 2 � - © li E 2 3 / r z ■o\E# E C - L k _ E LU u 8 m 2 p§ g¥ \ \ \Q Cl CD ] $ Q cn § rn ( co ( $ $ % \ k 0 w / LOCO k § co � \ / § 2 n k � I� 3°2a®SJR q Q o gRL,mCD CR k I / f k § § k g § o � r k k - - § CD ci ci § o ■ k CD \ § k § / k } « z n CO§ n m CD CDA § f \ \ 3 \ A > L _ B } k $ 2 § § 6 N'a« m§( q 2 § ) k § § § § { J m ƒr # o ( ƒ £ £ § Cl CD r o / ) § ) k } co03 in§ % § \ M \ \ \ 0 z a. a iL (L i ƒ e E E e E k B B S w E < k § b ) § 3 § I § § a e B e 2 d 0 2 g R § § } 2 ■ k k § k z } ) k k ) § � F. `§ R g Ga \ N §&§ WE m q§ o Q e c o LU < < < I g § � � ] E ) v w ) w ) 2 § § � § k @ / k / CD } i a § 2 ® § k 2 / B ° \ \ § \ 2 / k k / 2 \ k / § a 0 (\ f k 0 k z 0 m 3 2#\ i CDi ° 2 2 } k k C / -2' /� o � � % e � JI 10 k u) J J 5 J E £ ] ƒ / $ § } a � ® «� \ \ a A a. § k§ 7 2� q CD CD ~ ~ � CV JCD E cv - � / 7C3° a B cS § a ° \ d ° 2 I \ \ k o ƒ ƒ a � I 2 § of J N w J_ ° ^ / } $ 9 a 2 # a 3 # $ 3 a IN / m k § ) J 2 \ � k \ / / k o A F J \ k f } \ j 2 2CD § z $ k �X- / j G a § a V ! 6 § Is a ° \ ISO :D % $ -w z @ j2 0 { J E } 2 w 2 J J « / / 4 § k \ � � CD § a � CD 2 CN co co0 \ � a § � � \ 2 0 J J ¥ » m m co 2 f 2 § $ f A / § a o 2 m o} 2 k k { t \ \ & } \ ! t 2 o 2 J 3ƒ g J I 2 m I ° / Ja o _ a £ k k u a a a ■ ® k \ P J v § 2 � ) � ■ F- . k z k \ LU 2 / ? S �) y \ $ � 2 A � 0 If, b § t / \ \ k \ � f £ tok a w % \ § ) � 2 E & 9 ' \ } c j � / ¥J_ k \ \ k k r { o @ o I ; ` o ƒ J f § p w / ��//w E G / E E < « k z a � k & a a � ) 8 a R 8 0 o a e § J k k k § CD o k J ƒ � § 2 � a � 3 is / PI % 7 2 2 � � 2 / A % } o � m flA (] N C o Q U o v � U m 4 IN z 4 o � m r m L L m� m D maicd•,oa U m o z �++fir a o 0 EE 8 v w O 0 0 IL a 0 w z � � o o RL LP m B � ) B & \ k a k E a I. �0 of � 0 2.7 r f s 2 k � a � A 2 } ■ \ � J § J IL o CL a k E � k r v i § � 0 j § � § � 2 2 � } � k t — 2 i � ) \ � / k m EXHIBIT 16 Purchasing Cards were not immediately deactivated upon Employee Separation/Retirement Monroe County Board of County Commissioners Purchasing Card Inventory List Bank of America Accownt#9215 Oct 1, 2012 to present Purchasing Card Administrator: Tina Boan Back-up: Ernie Coughlin Accountant: Christina Brickell Card Number Credit Limit/ Cardholder Title Last 4 Digits Single Transaction Limit Card Status Date Reason George Neugent BOCC District 2 5827 2,500.00-999.99 Active 7/3/2013 issued card Deborah Frederick Deputy County Administrator 9868 25,000.00-24,999.99 Active Constance Cyr Executive Administrator 9876 2,500.00-999.99 Active Tina Boan Sr. Budget Director 6294 1o,00D.00-9,999.99 Active Charles D. Pierce . Dir, of Public Works 9926 10,000.00-91999.99 on hold for emerg/hurr Teresa Aguiar Div. Director Employee Services 9942 2,500.00-999.99 Active hold for emerg/hurr Peter Horton Sr. Director Airports 9959 5,000.DD-999.99 1,000.00-499.99 on on hold for emerg/hurr Jethon Williams Sr. Coordinator TV Multimedia 0015 Robert Sh0linger Jr. County Attorney 0031 5,000.00-999.99 1,000.00-999.99 Active on hold for emerg/hurr Roy Sanchez Director Fleet Management 0056 1,000.00-999.99 on hold for emerg/hurr Robert Stone Director Middle Keys Operations 0064 1,000.0D-999.99 Account closed 10/17/2013 Retired Joseph Medallion Director Upper Keys Operations 0080 1,000:00-499.99 Account closed 10/17/2013 Retired Jerald O'Cathey Sr, Emergency Management Planner 0130 1,000,00-499.99 on hold for emerg/hurr Jose Tezan% Sr. Emergency Management Planner 0148 Sylvia Murphy BOCC District 5 8030 2,500.00-999.99 Active Heather Carruthers BOCC District 3 2660 2,500.00-999.99 Active Lisa Tennyson Dir, Intergov/Legislative Affairs 1299 5,000.00-999.99 Active Penny Kipp Sr. Budget Administrator 2485 2,500.00-999.99 Active Emilia Coughlin Purchasing Manager 3365 2,500.00-999.99 Active David Rice BOCC District 4 8830 1,D00.00.499.99 Active Roman Gastesi County Administrator 2688 25,000,00-24,999.99 De -activated 10/1/2012 Lost card 5742 25,000.00-24,999.99 Active Replacement card Christine Hurley Division Director Growth Management 3472 10,000.00-4,999.99 Active Ada Mayte Santamaria Asst. Planning Director 9710 2,500.00-999.99 Active 5/24/2013 new cardholder Donald DeGraw Asst. Dir. of Airports 7954 5,000.00-999.99 on hold for emerg Laura Deloach-Hartle Sr. Grants Admin/Special Projects 7622 2,500.00-999.99 Active 10/4/2013 new cardholder Christina Brickell Sr. Budget Analyst 6678 21500.00-999.99 Active 9/15/2013 new cardholder Lisa Abreu Sr. Budget Analyst 0464 2,500.00-999.99 Active 11/22/2013 new cardholder Rhonda Haag Dir. Sustainability & Special Proj. 9913 2,500.00-999.99 Active 11/22/2013 new cardholder Date of inventory:12127/13 active cardholders -19 :ards on hold- 7 -ard account closed-2 )e-activated card-1 Q replaced cards- 1 vewly issued cards- 6 "otalcards=26 ji (i��—IrrY J tA-R C 6 ' N, Cj r,. Ad n1inr:ittalc Monroe County Board of County Commissioners Purchasing Card inventory List Bank of America Account(f921S October 1, 2011 through September 30, 2012 Purchasing Card Admin: Tina Boan Back-up: Tania Stoughton 10/11-1/12, Ernie Coughlin 2/12-9/12 Accountant: Penny Kipp Card Number Credit Limit/ Last 4 Digits Single transaction Limit Card Status Date Reason Cardholder Title g927 2,500.00-999.99 on hold for emerg/hurricane George Neugent BOCC District 2 9868 25,000.00-24,999.99 Active Deborah Frederick Deputy County Administrator 25,000.00-24,99 Active Constance Cyr Executive Administrator 9876 10,000,00-9,999.99 Active Tina Boan Sr. Budget Director 6294 10,000.00-9,999.99 on hold for emer hurricane Charles D. Pierce 0irector Public Works 9926 9942 2,500.00-999.99 Active Teresa Aguiar Div. Director Employee Services S,OOD.00-999.99 on hold for emerg/hurricane Peter Horton Sr. Director Airports 9959 1,ODO.00-499.99 on hold For emerg/hurricane Jethon Williams Sr. Coordinator TV Multimedia 00 10,OD0.00-4,999.99 Account closed 11/13/2012 Retired Suzanne Hutton County Attorney 23 0023 0031 5,000.00-999.99 Active Robert Shillinger Jr. County Attorney 0049 1,000.00.999.99 Account closed 9/30/2012 Retired John King Sr. Director Lower Keys Operations 1,000.00-999.99 on hold foremer hurricane Roy Sanchez Director Fleet Management 0056 1,000.00-999.99 an hold for emerg/hurricane Robert Stone Director Middle Keys Operations .0064 1,D00.00.999.99. Account closed 10/18/2011 Irene Toner Director Emergency Management 0114 1,OD0.00-499.99 on hold for emerg/hurricane Jerald O'Cathey Sr. Emergency Management Planner 013D 1,O00.00-499.99 on hold for emer g/hurricane Jose Tezanos Sr. Emergency Management Planner 0148 1,000.00 499.99 Account closed 11/30/2012 Retired Kim Wigington BOCC District 1 0361 8030 2,500.00-999.99 Active Sylvia Murphy BOCC District 5 2660 2 5D0.00-999.99 Active Heather Carruthers BOCC District 3 8830 8830 1,000.40-499.99 Active David Rice BOCC District 4 1Z99 5,000,00-999.99 Active Lisa Tennyson Sr.Grants Administrator 65 2,500.00-999.99 Active Penny Kipp Sr. Budget Analyst 33 65 2,500.00-999.99 Active Emilia Coughlin Sr. Budget Analyst 2688 25,OOO.OD-24,999.99 Active Roman Castes! County Administrator 3472 10,000.00 4,999.99 Active Christine Hurley Division Dir, Growth Management Date of inventory: 12/28/12 Active cardholders - 13 Cards on hold - 8 Card account closed -4 Total cards = 21 jO"KCZ: rICArGt Ale ,,I"67"sIrOor- Monroe County Board of County Commissioners Purchasing Card inventory List Bank of America Accountit9215 Oct 1, 2010 through September 30, 2011 Purchasing Card Administrator: Tina Boan Back-up: Alice Steryou 10/10-4/11, Tania Stoughton 9/11 Accountant: Penny Kipp, Emie Coughlin Card Number Credit Limit/ Last 4 Digits Single Transaction Limit Card Status Date Reason Cardholder Title 9827 2,500.00-999.99 on hold for emerg/hurricane George Neugent BOCC District 2 9868 25,000.00-24,999.99 Active Deborah Frederick Deputy County Administrator 9876 2,500.00-999.99 Active Constance Cyr Executive Administrator 6294 10,000.00-9,999.99 Active Tina BOan Sr. Budget Director 9926 10,000.00-9,999.99 on hold for emerg/hurricane Charles D. Pierce Division Director Public Works 21500.06-999.99 Active Teresa Agular Div. Director Employee Services 9942 5,000.00-999.99 on hold for emerg/hurricane Peter Horton Sr. Director Airports 9959 0015 1,D00.00-499.99 on hold for emerg/hurricane lethon Williams Sr. Coordinator TV Multimedia 10,000.00-4,999.99 Active Suzanne Hutton County Attorney 0023 0031 5 Active issued card Robert Shillinger Jr. Chief Asst. County Attorney ,000.00-999.99 1,000.00-999.99 on hold for emerg/hurricane John King Sr. Director Lower Keys Operations 0049 1,DD0.00-999.99 on hold for emerg/hurricane Roy Sanchez Director Fleet Management 0056 11000.00-999.99 on hold for emerg/hurricane Robert Stone Director Middle Keys Operations 0064 1,000.00-999.99 Account closed 9/30/2011 Retired Joseph Medallion Director Upper Keys Operations 0080 1,000.00-999.99 on hold for emerg/hurricane Irene Toner Director Emergency Management 0114 1,000.00-499.99 on hold for emerg/hurricane Jerald O'Cathey Sr. Emergency Management Planner 0130 1,000.00-499.99 on hold for emerg/hurricane Jose Tezanos Sr. Emergency Management Planner 0148 1,000.00-499.99 Active Kim Wigington BOCC District 1 0381 8030 2,500.00-999.99 Active Sylvia Murphy BOCC District 5 3854 2,500.00-999.99 De -activated 4/13/2011 Lost card Heather Carruthers BOCC District 3 2660 2,500.00-999.99 Active Replacement card 8830 1,000.D0-499.99 Active 8/16/2011 new cardholder David Rice BOCC District 4 1299 5,000.00-999.99 Active Lisa Tennyson Sr,Grants Administrator 2485 21500.00-999.99 Active Penny Kipp Sr. Budget Analyst 3365 2,500-00-999.99 Active Emilia Coughlin Sr. Budget Analyst 3347 25,000.00-24,999.99 De -activated 4/13/2011 Lost card Roman Gastesi County Administrator 8247 25,000.00-24,999.99 De -activated 5/1/2011 Lost card 26BB 25,000.00-24,999.99 Active Replacement card Christine Hurley Division Director Growth Management 3472 10,000.00-4,999.99 Active 1/11/2011 new cardholder Date of inventory: 12/30/11 Active cardholders-15 Cards on hold -10 Card account closed -1 De -activated cards - 3 Replaced cards- 3 Newly Issued cards - 3 Total cards = 25 Ck J i'7 it 15 Monroe County Board of County Commissioners Purchasing Card Inventory List Bank of America Account#9215 Oct 1, 2003 through September30, 2010 Purchasing Card Administrator: Tina Boon . Back-up Pcard Admim Melissa Desloover 10/09-2/10, Alice Steryou 6/10-9/10 Accountant: Penny Kipp, Emle Coughlin Cardholder Title Card Number Last 4 Digits Credit Limit/ Single Transaction Limit Card Status Date Reason George Neugent BOCC District 2 9927 2,500.00-999.99 on hold for emerg/Irwicane Deborah Frederick Deputy County Administrator 9868 25,000.00-24,999.99 Active Constance Cyr Executive Administrator 9876 2,500.00-949.99 Active Mario DiGennaro BOCC District 4 9385 2,500,00-999.99 Account closed 11/30/2009 Not re-elected Tina Boon Sr. Budget Director 6294 10,000.00-9,999.99 Active Charles D. Pierce Division Director Public Works 9926 10,000.00-9,999.99 on hold for emerg/hurricane Teresa Aguiar Div. Director Employee Services 9942 2,500.00-999.99 Active Peter Horton Sr. Director Airports 9959 5,000.00-999.99 on hold for emerg/hurricane Jethon Williams Sr, Coordinator TV Multimedia 0015 1,000.00-499.99 on hold foremerg/hurricane Suzanne Hutton County Attorney 0023 10,000.00-4,999.99 Active RobertShillinger ChiefAsst.County Attorney OD31 5,000.00-999.99 on hold foremerg/hurricane John King Sr. Director Lower Keys Operations 0049 1,000.00+999.99 on hold for emerg/hurricane Roy Sanchez Director Fleet Management 0056 1,000.00-999.99 on hold for emerg/hurricane Robert Stone Director Middle Keys Operations 0064 1,000,00-999.99 on hold for emerg/hurricane Joseph Medallion Director Upper Keys Operations 0080 1,000.00-999.99 on hold foremerg/hurricane Arthur Romero Fire Marshal 0106 1,000.00-499.99 Account closed 8/6/2010 Retired Irene Toner Director Emergency Management 0114 1,000.00-999.99 on hold foremerg/hurricane Jerald O'Cathey Sr. Emergency Management Planner 0130 1,000.00-499.99 on hold for emerg/hurricane Jose Tezanos Sr. Emergency Management Planner 0148 1,000.00.499.99 an hold for emerg/hurricane Roman Gastesi County Administrator 3347 25,000.00-24,999.99 Active Kim Wigington BOCC District 1 0381 1,000.00-499.99 Active Sylvia Murphy BOCC District 5 8030 2,500.00-999.99 Active Heather Carruthers BOCC District 3 3854 2,500.00-999.99 Active Lisa Tennyson Sr,Grants Administrator 1299 5,000.00-999.99 Active 1/25/2010 new cardholder Penny Kipp Sr. Budget Analyst 2485 2,500.00-999.99 Active 1/27/2010 new cardholder Emilia Coughlin Sr. Budget Analyst 3365 2,500.00-999.99 Active 1/27/2010 new cardholder Date of inventory: 12/31/10 Active cardholders-12 Cards on hold-12 Card account closed- 2 Newly issued cards-3 Total cards = 24 CD � § O a / 4 / a k § ƒ 2 k ° § z v LU § o a M § 9 } \ C « ! # 4 o 2 + k r § m £ § A c $ 4 | 6-£ § co/ 2 / r- « cc0 k 2 � & v 7 o a J > - ts A w v k \ ® � a = o z A 2 / v & � 2 j a $ o 2 2 § } § ) n � 0 j % } # . U \ � J a m \ 3 cli k § / k § J - I § 0 2 - \ ° LU S \/z 2) C k / 7 a § j.. / 2 f on 2§ 2 G a13 \ ° 14 k 0 M < 2 0 2 k L) a 2 2 J© q 0 v v 8 Q 2 § z o a § B uj w z L) Cl) § / / 2 rn 00 � \ < o k CD \ \ o a 2 e ' § 2 cc § u = IR ° - 3 cm Cl 2 v U z 5 U CD ) § \CD , ) § k 2 a t ) $ - k z 2 I k k i ) -S a d k / ) ® ¢ ° = 2 k7 L/v ) / / £ v A a - � 2 \ LLI v 2 £ § f k , k + k / ƒ ] � C. jCD § o .. 2 @ r ] _ § k CD § CD 9§ 2 § CD © u \ k k uj k \ f © q 0 / a ID 0 j § § \ \ � � k � � 2 } } & o 7 >, ) E CL d ] R � e � f a � LU � Q au � + i k � \ m k § § 3 • k cli § CD ak \ = ■ JCD CR w J / o \ / 04 o , o _ .. 9 \ N k A a � C k § 2 .3 12 ) CD ) / ) k / ) !g?ƒƒ� t '2 L) 0 o � p 2 2 k � � � I ( < k E LU § L \ t ) a CD _ - ; w 2 $ § § V w c k � \ CL % } § / 5 Sz � / 2 E � J � \ 7 ■ a a | 8 0 ! � § § 2 / / o 9 ) § ~ \ k � a « � 2 i t) e § k m ) m E g « }f 2 j £.o £ 0 u 72 § § CD o co CD CD § 2 � ■ \ \ 0 k 2 K z J � ° 8 k ■ � § 2 0 N § / 71 01/24/2014 Cynthia, Can you please -provide the termination date for these former BOCC employees & commissioners? I have noted the Commissioners with an *. Thanks, Pamela Limbert Sellers Mickey Baker 51 !g 6 2_p67 Debra Barsell C? (mpg John Broussard `71 ,2 rJ 1 ;X-00-7 Thomas Cullen q,[Q %gza Mario DiGennaro* 11 j!5'2.oa a Suzanne Hutton /6 J31 �Dl� Peter Lubert 11130 12_0c, ' Leonard Symroski I /I John King 4V301 ll David Koppel 4 1 f Z (:2,pv9 Clark Martin / 212 001 Charles McCoy* 11117 /2-009 Joseph Medallion 12_12�$ Jerald O'Cathey G� j James Paros Arthur Romero $ Iao Dixie Spehar* Kim Wigington* 11'1-1 Thomas J. Willi ! l _I�(,'Z,(j g Vicki} laklevich r Salvatore Zappuila /D /19 /2—C-07 EXHIBIT 17 Airfare Credits } o a 9 o � ti�csr► °' O D eA40 LAIQ ~ W Cd Q O S N 0ui a Q c Q €r W zoo adi r ELI ID L e lu a C5 Z O m a co .. ,:_ a 93 W 0 � � E � O p CL o -� 111C o;IL $ ^Q� coW �s o a is W W O 'S U U U _ u a� Qr ILL C O� V . O as as0Ito 41,17 in LUW a o 9 0 0 ., I LL LL J f Y 101 O p y�, 1. r16"a 0 W ul 16 a t mC to 04 G 7 T; b1� Q `� tp ji Z °yatm�i w T Ban k of Annerica —�- - Bank of America Sttt,mM w Date 06-25-1 1 1733mnt Duc Date 07-ON-11 Corporate Purchasing Card ( n di1 Limit p in Billing (3cie 31 Company" Statement Ca,h Limit u, Tnlal P03mc11 T)u:: 30,424.09 }s Tina 11P;1n b Company :Account NuMber: �r Rive 4 uf4 c r[� 11 ti Rc}Ai 1N UANI11-M Cruiil Limit',,'i.f11+/ t XXXX-XAt\-XX.%X-2tM TOTAL ►( nwry S1,877.25 Past -'Iran Dare Dve Reference Number rrans�ctiun5 1t r i W-21 06-20--244! 1981171 U0211:6861l1 { 06-22 06-20/ 74493901172002111114563 hT&I' DAY ► 800-3.11-0500 (: \ AMTD\I'A Charlie Credit 4814 2g.00 U6 12 01r15 74411981172002117124410 06-22 08-15 74491981172022117151074 800.1110500 L\ %r&T D►'r 1 8003310400 („\ A m 4614 4814 25,00^ I D6•II 06-I5 74193931172002117126431 06-25 06-15 744u19811'20021 17122113 Dirt 800311040D G 1 \T&'r D%T:\ 60033tO5t10 CA q 4614 25.001' 4614 25.00 f AT&'r 1) 11 \ 8003110500 G k ! 4814 �5,0{{ � I 111' ri!UR C ARR11'1'111-RS ('alit I imil 1, .s011 xxxx-xxxx-NXXX-2660 j TOT %L Af rl► ffl 5972,5_1q Pnst Tran Dale Date Reference Numher Transicliuns 05.26 01.24 1471705I1455111{506341&27 AlIER1CINAIUp1233982798i\1.('O\I \1RF°tit't 12('(' ('ha►1;l ('rcdh ! C.ARR1 rIItRgMF A r 3Un1 226AU'f H-27 0 -2g 246104311 ih0r4i044Q,9267 0012319827984 COI'RTVARD BV 111RRIOI T \\ ARS1 1h111N(:TOV 1)t- i 06-U8 0(r07 244451D11S9ti00I649091f6 li11-TLTp!VG.\RDF1\117f 11.111..\BFA('ll F'L. 3691) i 790.81 r 86 13� 06-11 0G_09 T46104311610040510]3:42 Arras :1: 06-05-11 y)I'R 3SO4 94,00 W ."653690 ' 123.17 WJjtdJC+hk/ 06.16 06-15 74006041166040200142091 (455197 1 hRD III NI lRR! TT \1''1,S11R\fi 11� 1. OV D( H!! TON BON`Vrl'('RrFK " 03.20 ORL LNDO IL 3504 185.61 Fn u Im ca ,I OUNTY joMONROE KEY WESTFLORIDA 330dO (305)294-4641 Monro( County Board of County Commissioners Office Qf the County Administrator The Hi.storic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key Wiest, FL 33040 (305) 292-4441—Phone (305) 292-4544 - Fax BOARD OF COUNTY COMMISSIONERS Mayor Davfd Rice, District 4 Mayor Pro Tem Kirn Wigington, District 1 Heather Carruthers, District 3 George Neugent, District 2 "• � *Ml�s Sylvia 7. Murphy, District 5 MEMORANDUM TO: Kevin Madok, Finance FROM: Connie Cyr, Aide to County Adminstrator DATg: January 26, 2012 SUBJ1r,CT: Roman Gastesi Airfare Per our phone conversation, I changed Mr. Gastesi reservation for his February 28 h trip. I've enclosed all supporting documents for your records and a break down on the fees and changes. $703.X original reservation -$417.;0 for the new reservation $286.00 difference in airfare 415010 change fee -for changing the original reservation $1360 credit voucher issued for fixture reservation with Delta If you ;have any questions, please don't hesitate to contact me: Thank; y�ovu, SkyMiles# or Email PIN Last Name Lop in > ❑ Remember Me SkyMlles # or PIN reminder View or Redeem Multiple Certificates or eCredits Join SkyMllas> To redeem one or more Certificates or eC edb, select them and click Continue. To view details For an Ind[vidual Certificate or eCredit, dick its certificate number Wow. Status Certificate # Certillcis j d Name cm Value Expiration Terms & Conditions Tvce A CartlAca Oats 1 0 OPEN eO*M y ROMAN i (USD) $136.00 01/26/200 view Terms GASTEDescription: Delta Travel Voucher Redemption Coda: -- Balance History: 01/2612012 Certificate Issued 410000� $136,00 (USD) tTaxes/Fees apply Travel may be on other airlines. Terms and conditions apply to all offers and SkyMdes benefits. see specific offer for details, and vlsEt SkyMiles MernbershlP Guide & Program Rules. +Subject to government approval. https://www.delta.com/edoeviewer/redeem multiple_certs/index jsp 1/26/2012 Delta - Book a flight Page 1 of 2 ra %yMIM,V or FMM M" Last dame ►ou in - Rwernbr Me SkVMUN ' or PIN remwW Join SITMIIn - Your purchase is complete. Thank you for choosing Delta. Flight Confirmation Number. 63I7FO What's Next Now that yodve Misted bmidng your trip; your !-Tickets, mrdirmations, rxoeips, and Bight notifications YA W emailed to you at gwsi-rorren.4 nwivoemwdy-B.gay. • VPA My Trips to aeons your Mwary and rnanage your night cr ko— • Add Trip Probctor to proEad against trip carxdkedom and Int-molws with Ames.; Amnia. • If you have a smartptnrr:, go tha P^S13 app to dmKk in, get akrts on Byht and gate cha-vim and mom. G• k m)Gt�Sitetx•r;': Aid to C.:rr• : P.- T"- C- rie°— -- --'Um iz-, Leg 1 Tue, 28 Feb 2012 S;Nam EyW 1L-10pro 'i LH 1-Stop 4 hr 10 mla ATL Layover operated by: -e xprew.W Dba Deft Connection -Eapresslet Dba DCLO Camactlon Lap 2 Thu, O L Mar 2M 7:25am TLH Ie24pm EYW i-Stop S hr 58 Mhn ATL LWovar show Details DX Ib 55T1 " Economy (K1 130a 5047 Ecowny N) p Shea Detalin Delis 2222 Economy (K) De'u M EmnmW (K) to-MW sesvicea and amenitleo malt vary and are MA*Kt to darns, Total balance due (indudlnq ; :.!i =.)r ;rQ "O Moll Ow Book wd- wn9r-_n[r. Sam C-Ad-'' ;�¢"_�:i •: ;-ri A baggage lirrdt of I Cant' -pa and I theCa'.ai bag p3 person appl-. Pawrow From To Roman Gwft Key West, FL (FM Atlanta, GA (ATL, Atlanta, GA (ATL) Tallaha�see, FL (TLH) Tallahassee, FL (RH) Attaata, GA -ATL) AtWntz, GA (ATL) Key West FL (EYW) Passenger Information Contact Tdephme number: — Seat AwEpamwrt Not Assigned Chm" Saab D9C Cluing@ Saab 29c; Charrpa Scft NOt Assgned Charovi 541;tc Spada[ Sovlmc 5rq. Yd'eekha:r ) Add/EdR Add/ Edit Add/talk Add/Edit https://wwv.delta.com/bookinglpassengerInfo.dojsessionid jNgYRxrLlfVvoRS?dispatch... 1/23/2012 Delta - Book a flight rage t ul Iumm ieforrnatlerr Payer nle: Payee: VISA, ......... e26" Prke par PCastlrpef * of Ps-jrs Total Prim of TkkiWs) Faro U.S. Tauc(as) those Fare T""finer Slebil)" $6I3.96 (USD) 696.04 (USD) $660,03 (USD) $43.20 (USD) ;703.2D ,M) L 4703.10 ((SD) VMW fare toed Vhsw IMMMIF.-M 111189gap Fags (Pu liaa,atper—h way) Ecenomy Class Fink / auslttesa Elite, Caw< - IlaMW (bne bag Pius CWTV-on am--nim Lary cdrniolla dary One pasonal lam) Fast Chmkod ON Ctrsdrad 111129 re Wi%i US. and Canada: $25 COrr I—b" want arabog fter,7 U.S 'Canada and CarrWian_ $25 Inarnationat: CompLvenfary Second OV*d Bag' Wbin U.S. and Canada: $90 Compivnentary MCom, Cental America, and Caribbean: $40 Japan and MksOnesia: $" South Amema, Transatlarn _ and Trarti�atrR[: 475 15"iles Meda*m Masters are ek Ae for fee watrers,.nd other bendlts. Lm W fens nay be available when you check -In OrAne. Fees We charged in CAD or FUR for Bights ercis: 3 CAWada Gr Europe nespctt %aly. Addok al fees apply for oversize, ovenvelght or additional pieta of d*cked baggaga. Please rewaw DeWs It p ape guldehim for delab. '• rravders toJRpn Kty West Fkwkla are I,mitW to pea Checked bag. TOW AMOtlnts Charged Flight: %703.20 (USM Total amountcharg.:d(including $703,20 (DSID) A Greeter Way to Fly Della Air ilnes has partnered with The NaUm Comervancyt to Wp you c7set you carbon footprint for this trip and offer you rifler ways to sustain our environment Tratel may be on barer arrlhnes. Terms and cor d tons apply to a0 fifers and SkyMNes low* , See spe4ft after for details, and visit SkyMilms Ment erih,,i Guide & Program RrAes. +Sub)ect to governnm* aprvvaL https://www.delta.conVbooking/passengcrinfo.do;jsessionid jNgYRxrLlfVvoRS?dispatch... 1/23/2012 Itinerary Page I of I my Trip Recelpl- ?aszvng�x- Detiz. ro.,11 I ml gaNts SbdUS TLO-ATi ArtMA Tj<-.kp-L!jiq inforroaflan lr,svi Ddbe.* AgerstlUl, Fom DM-Al';t j -p rc. Tor: lb, 0 fg 'i Otho�aictier.'s- ol 4 --l:- 1 d J1 n --U F r e� j , �,,( fej , � " . i � C CCr-ldits'-:,r T,or- ip Pm, W n mj;eF; s:%vM u4m t Other C!,I&Tglu; Conditions of Carriacm q 0'r conditions of carriage. httn.q-//wwu.delta.com/mvitinerarv/popu,p viewfare.action,?eTktNbr=0062195702500&rcc... 1/26/2012 About Certilicatek. and cCredits page I Ol I SkYWIN4 or EMRH tidpw 4-rtifir Jsjr PT 4ftf. cml4t https:llwww.delta.coi-nlplanning—re,;ervationslplan—flightlonline—reservationslcertificates—... 1/26/2012 Cyr -Connie From Delta Air Lines <DeftaAirUnes@e,defta-com> Sent: Thursday, January 26, 2012 4:14 PM To: Cyr -Connie f j u'� Subject: ROMAN G MIAMI 28FEB12 D E LTA Y �4 OUR - I 7T - r--RrF-,Y AND REC'E"IPT 1111111111111111 'Fo ywr Y Our trip. -rtianks trov chowasing Delta. Flight (.crif-rimtk;� k: 00621957P25001 Ycurr F1,19K 1nPIP-1,11incri Earn Miles w 1:45an% 9:6U-.'m ATI Ar.'", DELIA 1,160 12:10,rim 41,�.L�t'..'ZF DELVA !7047 Er")NOl-'y Gr1 Thu WfAft -F 3;s9am AT[ ANT,, DELTA 2222 v 7:25am TML..' L 9:20am AI L Jll T11. -A x 11.25arr WzLTA 2073 1 Your FUU.W.- Details :-r- 7 rij p a q,.r-qgp.I, Drtail-q- "hto its R-0 AN Imo. to'.�7, ES � A Recrapt WormatIO7 Maymsrrt, Merhod: Ticft?t Number- RONAN TAE7':,�-S'y C0621-5570250FO1 2,47.91, USU Tax: IF cl 1, a thN tjnk--.-, mi*6d a! 1. 1 m--quwt, r)6,40 WIP Noir AdtidamM rh&%qw-L ajjd,-[jt cer4fifS m 4apoly 41M,ai t! cM4*lwd i ri I `w trt -cr h�lrww C-NA'a Travel %Fouclner Passenger. ROAMA."T GAL-S77ST Total;, 136.00 USD Delto Voucher Documem E.-piraticn: I Re4e deinn-rion Cava- �ta V, hr�'r -:�r rJor i om *fax Dehils Total Tam 69.29 Itemized Tax: -'F;. i "') ? -c .1 5. ., p to ,'!` A), 1&.�C XF 2 Fam Gvulil's ,voTA W. rot, T?J-7'2..$GTA.,*LOP.2SA DL XIATL DL US Zw-`47.911. END 77-Mv lAA.'N.TLifA:'l'L XF $4 :--AA.:5ATL4,57'j-H4,jAT' 4.5 se"kv 0, large"Ir-ZL" T'z!x4l. "IsOmoo USID Ticketiry VoUlis Miss."n9cr! Ticket V: 411,�ce itsiI Ts. Dab- E-mr-A!!;n D7"-,-*. I? I uggage 9lms C.0 10. m V Clvi rv'r Mrst., 014�sinim' (per jopkvAnger 4�&e'b way) EOW vi L A t�j r BUY 91 TRAASFER MILES as ,c. Vk Terms 14 Crynalrttorrs of Cartidgi: AMERICAN EXPRESS; HERTZ > I-7t:i;� TRIP INS[ NRANCE Al1] Iforrl.tr;rt,llol1 rirr I4-ltil .tryJ flx- 1,'Nr911,1 Ccmll1c-tlurf cwfA.,Ir, r • -�t,bf+c( 34 Ijt!1Nj' _ , , ,,: � 0 brridud Ir;++rrK, wyo.'lnlNwj ICY 0txlrtt90lar trim.. r r3 LAI# 114 NMY fbt w,xqwr$m1 ll*lu 1r cal dr alft r)' �amt, lgWt,, m4l fv \:1 ., 17.�r trNgr tO "w tY 900d, iM QOM 1rQrldko'}% ei ly7 *iU tvik- prlld' VY4111111 t*lW h weld nXF4 f.4- ,r �UIM Rai t1i,"4l 4041+1 .01 ;411•1 4C% ■ ow Fglmr ri dch l * tdrrfmF* rlf jPw i:lrtir4v , °r. 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A i ' . • li,4 lriq 411b,rg, Ira, All rr Wdl 4 `• ` MONROE COUNTY BOCC # � "zf .merica "'<` <' TINA ROAN XXXX-XXXX-XXXX-9215 December 26, 2011 -January 25, 2012 Pne 3 of 4 Ficcounr rvumner Purchases and Credit Limit Credits Cash Other Debits TotalActlWy GASTESI, ROMAN _ _ 7A XXXX-XXXX-XXXX-2928 / U 1 25,000 122.63 0.00 1,654.02 1,5 HURLEY, CHRISTINE XXXX-XXXX-XXXX-3472 10,000 0.00 / 0,00 218.00 218.00 V j KIPP, PENNY J XXXX-XXXX-XXXX•2485. 13000 0.00 0.00 252.50 MURPHY, SYLVIA - XXXX-XXXX-XXXX-8030 2,500 16.13 0.00 274.13 / 258.00 ✓ RICE, DAVID J X -XXXX-XXXX-883Q p o 1,000 0.00 - 0.00 989.48 ` ✓ �1`4� TransacUons 1 Postln�i ransecuon Date Date Desed tlon Reference Number MCC Charge Credit MONROE CAU TY BOCK Total -Activity Account Number: XXXX XXXX XXXX-921b -$0.620.11 01/11 01/10 PAYMENT RECEIVED-- THANK YOU. 010744053500003014 9276 0608 2,350.96 01111 01/10 PAYMENT RECEIVED -THANK YOU 01014405350000301429276 0008 - --. -_ 4,269.15 BDAN, TINA . -- --otal Activity Account Number: XX X _ XXXXX=XXXX_ -8284 . 863.06 _ 01/11 _01/10 OTTERBOX 888-695-882000 _ 24492152011027555088032 5999 853.957 CARRUI`HERS; WF.ItTHER- ---- - - - - Tbtet Activity Account Number, XXXX-XxvX xxXX-2080 -HILTON 149.00_ _ 01/111 01/10GARDEN INN DANIA BEACH FL - 24445002011600255 993905 3504 149.00 - _ Arrival:01108/12 - _ --- - COUGHLIN, EMILIA -- - -- -- - - - ----Tote# Activity Account Number: XXXX-XXXX-XXXX-3386 ---- - 262.60. CYR,C+3NSTANCE-�-------- -- ---- � �----_--- ---� Total Activity Account Number: XXXX XXXX XXXX-9876 - - 167.30 01 /04 01 /03 Web* 800-932-4678 F L — — --246921820D3000B69153833 5968 - J- - i 1.95 -- - - - 01124 01123 Web* 800-932-4678 FL -- - - - - -----^ 24692162023000852376114 $968 155.35 GASTESI, ROMAN - - -- --- Total Activity Account Number;, X =-XXXX XXXX-26QS 1,531.39 -1-2126- 12l23 - ----DELTA- AIR- -0062364207273DELTA.COM - CA=- - _ - 2471-7051358873580127221=-3058._ GASTESI/ROMAN { 0062364207273 01102 12130 DOUBLETREE TALLAHASSEE TALLAHASSEE FL 24761971364036005747295 3692 122.63 Arrival: 12/28/11 01/09 01/00 DOUBLETREE TALLAHASSEE TALLAHASSEE FL 7476197200603WM747292 3692 �� 122,631 01/13 01/12 BANANA BAY RESORT & MARiNMARATHON' FL 24445002013600256997074 7011 108,01 -- - Arrival: 01/12112 01119 01117 SHERATON 4 POINTS TALLAHASSEE FL 24610432018072001857438 3503 156.38 Arrival: 01/18/12 01124 01123 DELTA AIR 0062368988671 DELTA.COM CA 24717052024870240118219 3058 703,20,E GASTESUROMAN _ _ 0062366988671 HURLEY, CFIRI T--1N Account Number: XXXX-XXXX_-XXXK 3472 218.0_0_ _ _ _ 01/20 01/18 KEY WEST.INT'L AIRPORT KEY WEST FL _ _ 24425132019580018030021 _ 7523 _ _ 20,00 01/20 01118 SHERATON 4 POINTS TALLAHASSEE FL 24610432019072002011711 3503 79.00 i Arrival; 01/17/12 01/23 01/20 WICKER GUESTHOUSE 305-2964275 FL 24013392021003903974249 7011 119.00/ Arrival; 01/20/12 •-T-- -_'� _ -.- - - --------------- K#PP, PENNY ------ ----- - Total Activity Account Number: XXXX XXXX-XXXX 2486 > 262.60 01125 01124 _ _GOVERNMENT FINANCE OFFIC 312-977-9700 IL _ w - -- 24055242025286972400533 59 99 252_50 -- MURPHY, SYLVIA ------ - - Total Activity Account Number: XXXX-XXXX-XXXX-8430 269400 _ _ 01/11 01/09 WICKER GUESTHOUSE 305-2964275 FL 24013392010003318682$3fl 7011 145.13-7 Arrival' 01/09/12 AM C01UNTYsnONROE KEY f i W-A WWO iJM) zs4-4S41 BOARD OF COUN MMI55IO�il its Mayor George Neugent, District 2 Mayor Pro Tern Heather Camahers, District 3 Danny Whage, District 1 David Rice, DisMct 4 Sylvia I Murphy, District 5 Office of Budget and Management 1100 Simonton Street, Rm 2-213 Key West, FL 33040 (305) 295-4315 Phone (305) 292-4515 Fax Date: 7/1 S/l3 MEMORANDUM lip To: Tom Ravenel, Finance Director From: Tina Boan, Budget Director Subject: Bank of America Credit Please process the credit amount of (1355. i l) from Expedia, and f$475.0()) from GFOA back to OMB account 06001. The credit was a result of my cancelled trip to GFOA's 107'� .Annual Conference (from June 2-5, 2013) in San - Francisco. As for the airfare, i was issued a voucher number to use it for future travel plans_ These charges was previously paid from BA April 2013 billing statement (see attached). Thank you for your help. W. U iS W dd ova Q 9 �, MONROE COUNTY BOCC ankofA�1 eric TINABOAN XXXX-XXXX-XXXX-9215 March 26, 2013 - April25, 2013 Page 3 of 4 CreaUmit Credits Cash OtherDebiis TotalActiVrfy CYR,CONSTANCE _ XXXX-XXXX )0=_9876 ` 21500 127.33' 0.00 478.00 350.67 GASTESI, ROMAN XXXX-XXXX-XXXX-4151 1 13.26 0.00 0.00 -13;26 GASTESI, ROMAN XXXX-XXXX-XXXX-5742 25,000 57.26 0.00 017.26 560.00 HURLEY, CHRISTINE XXXX-XXXX-XXXX-3472 10,000 0.00 0.00 785.60 785.60 KIPP, PENNY XXXX-XXXX-XXXX-2485 2,500 0.00 0.00 29.97 29.97 MURPHY, SYLVIA XXXX-XXXX-XXXX-9030 2,500 0.00 0.00 288.00 288.00 TENNYSON, LISA XXXX-XXXX-XXXX-1299 0.00 0.00 .498.00 498.00 Posting Transaction - Date Date Descrl don Reference Number MCC Charge Credit MONROE COUNTY 8000Total Ac #lvity Account Number: XXXX )OM-XXXX,9215 04109 04/09 PAYMENT RECEIVED --THANK YOU 09974405350000300159951 0008 1,481.87 04/15 04115 PAYMENT RECEIVED -- THANK YOU - 10574405350000500435583 0008 2.00 BORN, TINA Account Number; )0= XXXX;XXXX-6294 t,373:71 _ 04/18 04/17�-�EXPEpIA'156605531327 SOOv67-3476 NV �- 24692163107000572064674 4722�- 04/18 041161 "'GOVERNMENT FINANCE OFFIC 312-977-9700 IL 24055243107286972100389 5969 475.00 ✓ 04118 04116 41MERICAN AI D017221667965ATLANTA GA 24717053107871073573189 3001 543:60 BOANITINA 0017221667965 CARRUTH€RS, HC-ATRER T ^�- --- T -- -- Total Tk laity Account Number: XXXX-X.W XXJUC-2660, 498.00 _ 04/08 04105 GOVEIVORS1NN-IIAOTO TALLAHA5SEEFl. _ 24071053097987107347028,7oil _ _ 498007 J 04/03/13 --__-__-_ -_s - -- -- - CYR. CONSTANCE `�-T-- Total Activity Account Nurimber._XXX)C-XXXX-XXXX 9876 350.67 _ 04108 04/05 CITY TAXI ING TALLAHESSEE FL� � 24055223096207588500106 4121 20 40- � 04108 04105 GOVENORS INN-MOTO TALLAHASSEE FL 24071053097987107346988 7011 458.00,--/ Arrival: 04/03/13 04115 04111 IAMERICAN Al 0012375732105DALLAS TX 74717053102871022920861 3001 127.33 CONSTANCE CYR 0012375732105 Departure Date: 04I04/04 Airport Cade: XAA - XX X XAO _ Departure Date: 04/04/04 Airport Code: XAO- GASTESI, IROMAN Account Number. YMX-XXXX-XXXX-4151 - ✓ 413 26 04125 04124 BANANA. BAY RESORT 74024493114154111111120 7011 -- - �13:2g -- - --r -- - - GASTESI, ROMAN. --- - 7 l ActivT Account Number:XXXKXXXX-XXXX-5742 60.00 _ _ 04/08 04105 \ MIA PARKING GARAGE--305-067599 FL T' 244928030951980001 00584 9399- 51 00 04108 04105 "'GOVENORS INN-MOTO TALLAHASSEE FL 24071053097987107347044 7011 515261a� Arrival: 04/03/13 04111 04109 --%GOVENORS INN-MOTO TALLAHASSEE FL 74071053100987132786703 7011 57 26 Arrival 04108/13 04125 04124 `MIA PARKING GARAGE 305-87675_99 FL - 24492803114118000100748 9399 -- - - 51 00 HURI:EY, CHRISTINE '" - ot;ofic ivrty Account Number:'XXXX-XXXX-XXXX-3472 7_8_5.60 03/29 03127 -DELTA AIR 0067216743188SANN ANTONIO TX 24717053087870873IP1 678_ 3058 '_ b17 6Q� HURLEY/CHRISTIN County of Monroe t The Florida Keys TO: Emie Coughlin MC OMB FROM: Heather Carruthers RE: P-Card / July 1, 2013 AA Flight cancellation DATE: 7/16/13 BOARD OF COUNTY COMMISSI_O_N_ ERS Mayor George Neugent, District 2 Mayor Pro Tem, Heather Carruthers, District 3 Denny L. Kolhage, District ] David Rice, District 4 Sylvia J. Murphy, District 5 An American Airlines round trip Key West/Miami ticket was purchased for July 1, 2013 Ming the county P-card assigned to Monroe County Commissioner Heather Carruthers. There was a change in the return flight which resulted in a $10 increase in the ticket price. The trip was ultimately cancelled due to family illness. Original Ticket $317.80 (See attached advance travel) Changed Ticket $327.80 (difference between original ticket, change fee, new ticket) $317.80 -$200.00 (change fee paid by Commissioner) $117.80 +$210.00 (new ticket fee paid by Commissioner) $327.80 Ticket price $327.80 Cancellation fee $200.00 Credit $127.80 Ticket 4 0012323626074 currently has'a $127.90 credit that will be used for an AA flight prior to 6/1112014, NOTE: American Airlines does NOT supply receipts or vouchers for credit therefor no voucher is attached. 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C LU ❑ ` N N M OO O_ O E '� n j> C� m• q .� .G E + U a J w d' Q 0 0 0 0 0 0 0 Z - Cj' CD¢ N vW t? m � ly a MONROECOUNTY BOCCBvkafpmr--Ica TINABOAN XXXX-XXXX-XXXX-9215 May 26, 2013 - June 25, 2013 Pace 3 of 4 ;redrf Limit Credits Cash Other Debits Total Activity ,YR, CONSYANCE - {YM-X)=-XXXX-9876 '.,500 0.00 0.00 105.53 105.53 6ASTESI, ROMAN 3XM-XXXX-XXXX-6142- :5,000 0.00 0.00 2,525.80 2,525.80 iURLEY, CHRISTINE VM-XXXX-XXXX-3472 0,000 _ 0.00 0.00 1,334,16 1,334.16 AURPHY, SYLVIA JX"-XXXX-XXXX-8030 0.00 0.00 i3Oo0 0.00 0.00 256.48 256.48 ENNYSON, LISA D=-XXXX-XXXX-1299 i,000 0.00 0.00 2,03428 2,034.28 'osting Transacdon )ate Date Descrl Son Reference Number MCC Charge Credit VIONROE COUNTY BOCC Total -Activity Xccount Number)OCXX CX-xx*-S21a. _........_. _ _.._ --------.----- ---- -$J;842,21 16/19 06/18 j PAYMENT RECEIVED -THANK YOU - 16974405350000500177667 0008 18.10I --- _ iOAN, T1 kccount Number: XXXX;-XXX-XXXX-6294 � � 16/03 06101 XPEDIA-155OM531327 806746- -3-478 NV 16/13 06111 GOVERNMENT FINANCE OFFIC 3129779700 IL 74692163152000547257667 4722 74055241163286972000759 8999 __ 355.11 '� 11�4 475.001%LGGt+ 2ARRUTHERS; HEATHERV- T T ^ �-�-. --- -- Total A iv ty lccount Numbe�r, X-XX-2660 708,92>� �XXXXXXXXX 15/27 604 \ NIYIERICANA1001237 3387 1-1DALLAS TX 24717053145871453005186 3001 -v;;'317.80 5 -MOOT CARRUTHERSIHEAT C012379367711 6127 05/24 \AMERICAN All 0012379392280DALLAS TX 24717053145871453157557 3001 055,80 CARRUTHERSIHEAT \C012379392280 &l0 06107 RVIS RENT -A -CAR 1 MIAMI INFL FL 24391213159735689813349 3389 v'50.12 CARRUTHERS,HEATH ER--68981334 - 16/14 06111 '-AVI$ RENT A CAR TOLLS 866-642-2000 NY 248282431640DI SM43129 4784 5.20 " YR, CONSTANCE --_'-_�- - - -- --- ----- Total Activity account Number: XXXX-XXXkXXXX•987B 165_•ti -'� 16/03 owl TRrCOpE4WARDIROYALTS element5,infoMN 244309931534006002504 002816 _ _ ,-'- 10/04 06104 AT `BILL PAYMENT 800-288-2020 TX ^ 24692163155000533753549 4814 40,00 j5ee eriF,wl - - - 3ASTESI, ROMAN - -'--- - - -- Total Activity account Number: XXXX X (XX-X)=.6742 _ _ 15/27 05/24 AMERICAN Al 0012378383282rCAALLAS TX - 24717D53145871453065693 3001 384.00 r GASTESI/ROMAN C012379383282 16/04 06103 SQ'PREMIMUM CAB 244 Washington DC 24692163154000388911583 4121 19.25� 16/05 00/03 AMERICAN Al 0010643535008MIAMI FL 24717053155871552718405 3001. 48.01 f Imo' AtPAAVIk GASTESIIROMAN C010643535008 16/05 06/04, FEDEXOFFICE 00055145 WASHINGTON DC 24164073155069730820948 7338 V13.83 16/05 06104- FEDEXOFFICE 00055145. WASHINGTON DC 24164073155069732141590 7338 an i6/05 00/04 ' FEDEXOFFICE 00055145 WASHINGTON DC 24164073155069400467947 7338 24.22,✓ SAN' 16/07 06/06 FEDEXOFFICE 00055145 WASHINGTON DC 24164073IS7069735194107 7338 V 13.42 16/07 00106 MIA PARKING GARAGE 305-8767599 FL 16110 05107 MARRIOTT 24492603157118000102601 9399 to- e8.00 33769. JW DC WASHINGTON DC 2461043315800406909922.1 3509 ✓1,576.68V Arrival: 06/03/13 15119 06/17 FLORIDA ASSOCIATION OF 850-9224300 FL 2412157.3169000169760128 8398 V375.00 -T iURLEY CHRISTINE�% ,-^ - -'-- - - - -- _ --TotalAetivity account Number. XKXX XXXX-Xi,XX-3472 [,33418 16103 05131 AMERICAN Al 0012323194647DALLAS TX -_ J-247170531528715_21693732 300Y ;;;;�649.669"---� HURLEYICHRISTIN Xwon6UH Commissioner George R. Neugent 25 Ships Way, Big Pine Key, Florida 33043 305-872-1678 November 6, 2013 TO: Amy Heavilin Monroe County Clerk of Court CC: Emi Coughlin, Purchasing Manager FROM: George R. Neugent, Mayor RE: Expense Records P-CARd Please be advised that the flight from Tallahassee to Miami on October 25`h was cancelled due to personal reasons. Record Locator FDIHIS. My signature confirms that this flight was not used ($245.80) and will be used for future County Business in Tallahassee. The original Itinerary is attached. George R. Neugent Mayor, D' trict 2 P + Teresa Colonna, Notary d6.. _ *%H.W TEMA COMA p H�� lid" rYY�lyl - Psi w ROF144 `= k y Comm. Exp n ft 10, 201 T ccummul" i EE M 156 00rho TWUP atom" own Am. 00) (01Zo1'7 r-- r=cc&- •yRy E1.1 j BY: � .�� Amanda Cochran From: Amanda Cochran Sent: Wednesday, December 11, 2013 8,58 AM To: 'Bricked -Christina' Subject: October 2013 PCard Attachments: Pcard.xlsx Christina: The following is a breakdown .of the disallowed/questioned costs for the October PCard, have attached a spreadsheet that I used to calculate the exact payment that was made, but here is a quick summary. Feel free to call me about this because it may not be clear from the summary what support I need to pay the balance. Carruthers $4.29 Please provide credit for hotel taxes. Gastesi $75.00, 218.30, 224.37, 10.00 Mr. Gastesi supplied an affidavit stating that he lost these receipts, but we believe that duplicate receipts should be easily available from the hotels/airlines. Please provide or explain, 173.0C Please provide a receipt. $14.00 No alcohol allowed Hurley $258.00, 129,00 Wrong voucher? Supporting documentation doesn't match Purchase Report? Neugent $245.80 Flight canceled for personol reasons. Please provide credit Issued by aldines: Total Disallowed/Questioned Costs. 7,351.76 Amanda Cochran Supervisor- Grants, Legal, Admin, TDC Monroe County Clerk of Circuit Court & Comptroller 500 Whitehead Street Key West; Florida 33040 acor,hran@rnonroe-clerk.com p. 305.292,3534 f. 305.295.3660 MONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX-9215 September 28, 2013 - October 25, 2013 Page 4 of 6 Pos ft Transactlon Date Date_ Desodpi1on - Reference Number MCC Charge Credit 0377324153316 1 Departure Date: 09/30/13 Airport Code: MIA USTCLT Departure Date: 09/30/13 Airport Code: CLT US T MSY 09127 09125 ",TAXI MAGIC ALEXANDRIA VA 24492153270313000511966 4121 18 78 - 09/27 09126 MIA PARKING GARAGE 305-8787599 FL 24492803269118000101319 9399 5100 -- 09/30 09127 --MARRIOTT 33721 METRO CTR WASHINGTON DC 24610433270004042186247 3509 674-19 - Arrival: 09/24/13 09/30 09/27 -AMER] CAN Al 001 2382951898DALLAS TX 24717053271872713015276 3001 32280 GASTESUROMAN 0012382951895 09/30 09/28 MARRIOTT 33727 MIAMI AP MIAMI FL 24610433272004039036536 3509 17300 - Arrival: 09/26/13 10/03 10/01 `-HILTON HOTELS AIRPRT KENNER . LA 24906043275040100004679 3504 22437 Arrival: 10/01/13 10103 10/01-GOVERNMNT ST PRKG 6QO2 MOBILE AL 24692163275000517733140 7523 1000-- 10/03 10/02 MARRIOTT 337VO WPALMBCH W PALM BEACH FL 74610433275004046313888 3509 16.39 10/04 10/03 "MIA PARKING GARAGE 305-8767599 FL 24492803276118000101799 9399 68 00 - 10/07 10103 '-AA INFLIGHT VISA 2 TULSA OK 24717053277152777045175 5499 14.00 10107 10/03 'DOUBLETREE CRYSTAL CTY ARLINGTON VA 24906043277040200044318 3692 27 -... Arrival: 10/03/13 C.27 10107 10103 tDOUBLETREE CRYSTAL CTY ARLINGTON VA 24906043277040200044326 3692 - Arrival: 10/03/13 10/07 1010_4_ _ PRE I INC 855-857-7394 CA - - 24492153277603324748549 5045 795.00 - HURRY, CHRI5TINE� �- -- Total Activity Account Number: XXXX-XXXX-XXXX-3472 ✓ 381.5_0_ _ 40118 011 17 WICKER GUESTHOUSE KEY WEST FL 24506013290980128877333 _ 7011� - Z0.00 Arrival: 10/15/13 10/23 10/21 NWICKER GUESTHOUSE KEY WEST FL 24506013295980128877338 7011 129.00 Arrival: 10/21 /13 10/25 10123 CITY TAXI INC TAL AHASSEE FL - T KIPP,.PENNY T.� " 24055223297207588500269 4121 ------- 4.50 Total Activity Account lumber: XXXX-XXXX-X0XX-2485 170.00 _ _ 0117 100/15 \ SIESTA INN AND SUITES 8ARASOTA FL _ 247678 33269290005530704 7014 -170 00 ` A ival; 10/13/13 -- - -- ��-- -- MURPHY,SYLVIA -----TotalActivi#y Acc unt Number: XXXX-XXXX-XM-8030 10/16% 10/15 -,WICKER GUESTHOUSE 305.296-4275 FL 24506013288980128877337 7011 - 129.90 Arri 1:10115/13 — NEUGENT, GEORGE v ----- - Total Activit Account Number: XXXX�XXXX-XXXX-9827"-- 1,443.65 09/27 09/25 --SOUTHWES 5262160031966800-435-9792TX 24692163269000400563111 3066 344.90 NEUGENTIGEORGE ROGER 5262160031966 Departure Date: 09/29/13 Airport Code: EYW WN Y MSY �AMERICAN / )9/30 09126 Al 0012382930868DALLAS TX 24717053270572703263838 3001 245,80 NEUGENT/GEORGE 0012382930868 10/02 10/01 '*-4VIS RENT -A -CAR 1 KENNER LA 24391213275735104952648 3389 621.43 Nl.1GENT,GEORGE U104952643 10/04 10103 MARRIOTT 337V8 WPALMBCH W PALM BEACH FL 74610433276004045009502 3509 18.48 10/10 10108 TLORIDA ASSOCIATION OF 850-9224300 FL ---�— 24121573282000262517159 83J 250.00 ------- RICE, GAVID� -�------ Total Activity Account Number: XXXX-KXXX-XXXX 8830 148.00 _ 10/07 10102 --.ALA PENSIONE INN 305-2929923 FL 24270743277443900251303 701 Arrival: 10/0 13 SAN`CAMARIA, ADA MAYT Total Actryity Account Number: XXXX-XXXX:XXXX-9710 Y02.27 _ 10/07 10/03---�DOUBLETREE CRYSTAL CTY ARLINGTON VA 24906043277040200044102 3692 202.2� " _ Arrival: 10/ 3Ip 13 _ SHILLINGER JR.. ROBERT - -- --- - - -- - "- - -_-- Total Activity Account Number: XXX XXX-XXXX-XX-D031 487.95 _ 09/30 09/26\AMERICANA10012382929061DALLAS _Tx-��247170537708727032800243011 _ -� _ 289.80 SHILLINGER JR/R �0012382929061 10107 10/03 DOUBLETREE CRYSTAL CTY ARLINGTON VA 24906043277040200044094 3692 192.15 H 0 a w a � � W U o x � � a a A MEMORANDUM MONROE COUNTY GROWTH MANAGEMENT DIVISION We strive to be caring, professional, and fair. To: Ernie Coughlin Purchasing Manager ,l From: Mayra Tezanos Executive Administrator Date: February 13, 2014 RE: Christine Hurley's Delta Ticket for 2/13/2014 Christine Hurley was scheduled to travel to Atlanta, GA for a FEMA meeting on February 13, 2014. This was booked as a round trip ticket with a return flight the same day. Due to terrible snow storm weather FEMA offices closed and with the possibility of getting caught in Atlanta under those conditions and a possible delay on the return flight it was decided to cancel the flight. The flight was actually cancelled by the Airlines as a result of the storm. Delta holds a credit for plane ticket (#00623500541300) for the full amount of $1046.00 which expires on January 28, 2015. The cost of fare difference will apply for a new flight booked after ,February 17, 2014 but the Ticket Change fee of $200.00 is waived. They do not issue any documentation of the cancellation or credit. I have attached the ticket and credit certificate information on line. As stated by the Delta rep, the waiver of the $200,00 fee doesn't reflect on line as the new flight cannot be booked on line it has to be done over -the -phone so the agent can look up the waiver held in their system. If you need any further information, please let me know. A74 Bank of America MONROE COUNTY BOCC TINA BOAN XXXX-XXXX-XXXX-9216 January 26, 2014 - February 25, 2014 Paae 4 of 6 Date Date Descd tion Reference Plumber MCC Charge Credit -"- Departure Date: 03/24/14 Airport Code: MIA ',,AA GX EYW 0=5 02103 "FLORIDA ASSOCIATION OF 850-9224300 FL 24121574035000035423703 8398 110.00 02121 02/20 %IAMPTON INN KEY LARGO FL 24755424051730518420632 3638 2%00 _ _ Arrival:02(18114 COUGHLiN, EMILIA total Activity �+ Account Number: X)=X XXXX-XXXX-3365 V 02/13 02/11- -'F1or Association of Pu813-435-3109 FIB —.�— 24707804043980157609903 8699 T- -- .300.00 300.0 - CYR,CONSTANC Total Activity Account NumbegX'<XX:)Q=-XX)OE-9a7B 02110 02106 `OFFICE MAX KEY WEST FL 2444574403810D415570662 5943 _236:00 57.00a 02121 02120 "HAMPTON-INN - -" KEY LARGO FL 24755424051730518420376 3638 179.00 ✓ Aroyai; 0211&14 -- GASTESI, - To_ tal Activity XX-X-4742 Account Number: XXXX=XXXX-X_N- 498.00 02l14 02I12 ` GOVENORS INMOTO l_ 7ALLAHASSEE FL _ 24071054044987187565459 701 �568.7-5 Arrival: 021101114 02114 02/12 GOVENORS INN-MOTO TALLAHASSEE FL 74071054044987187565595 7011 �I t".. 8.49 Arrival: 02t11114 02114 02112 GOVENORS INN-MOTO , TALLAHASSEE FL 74071054044987187565603 7011 62.26 Arri!9.I: 02/11/14 _ H.UfRLEY, CHRISTINEv, � - Total Activity Account Number: XXX,X-XXXX-XXXX-3472 1,63400 011229 01/28 EAIR 0062350054130DELTA.COM CA J" '`DLTA 2471705402987029V03294 3056 _-1,046.00.%- HURLEY/CHRISTIN 0062350054130 Departure Date: 02/13/14 Airport Code; EYW DL Q ATL Departure Date: 02/13/14 Airport Code: ATL OL S EYW Departure Date: 02/13/14 Airport Code: EYW 0 01131 01129 WICKER GUESTHOUSE KEY WEST FL 24506014030980128877328 7011 3802 Arrival: 01 /29/14 ^ 02106 02104 WICKER GUESTHOUSE 305-296-4275 FL 24506014036980128877306 7011 338.00"' Arrival: 01/29/14 02106 02J04 WICKER GUESTHOUSE KEYWEST FL 74506014036980128577384 7011 380.26 Arrival: 01/29/14 02117 02114 NGIS KEY WEST 50280019 KEY WEST FL �4rrival: 24164074046118283587346 7011 150.00 __ - 02/12/14_ _ KIP-, PENNY v Total Activity Account Number: XXXX-XXXX-XXXX-2485 g8600 02117 02I, GPVERNMENT FINANCi; OFFIC 312977-9700 IC - - 24055244046266972961069 8699 T 635.00 iNUR-HY, SYLVIA +� _ --- Totat Activity Account Number: XXXX-XXXX-XXXX-8030 338.00 01/31 01130 NWICKER GUESTHOUSE KEY WEST FL 24506014030980128877302 7011 129.00 V" _- Arrival: 01130/14 02107 02105 %%HOLIDAY INN EXPRESS & SUIMARATHON FL 24073144037900010088363 3501 209.00- Vd' _ _AArrival:02105114 NEUGEN7, GEORGE v i_ ---- �- Account Number: XXXX-XXXX-XXXX-9827 T - -----� Tofai Activity 01/30 01128 -..,~CAPE LEISURE WAKULLA CRAWFORDVILLEFL 24073144029900011011778 70 11 1,605 75 881.37 ?, .. Arrival; 01/23/14 01/30 01M --. AVIS RENT -A -CAR 1 MARATHON FL 24391214030735131902024 3389 127.50 NEUGENT,GEORGE U131902024 / M14 02112 -COURTYARD BY MARRIOTT TALTALLAHASSEE FL 24610434044004046418151 3690 308.00 . Arrival: 02/10/14 D2/21 02120 HAMPTON INN KEY LARGO ��j FL 24755424051730518420590 3638 as as 1 �+ Arrival: 02/18/14 U RICE. DAVID�-_ -�-- - Account Number: XXX_X-XXXX-XXXX 883D " --- ,� Total Activity .� 055, 8 01/27 01123 �THS PALMS HOTEL KEY W_ST FL- _ Arrival; 09/23/14 24777164024900016900068 7011^ -- ' 21 _ 02103 2'�r+ 01130 THE PALMS HOTEL KEY WEST FL 74777164031900017600226 7011 n 23.63 02105 02J04 HILTON GARDEN INN DANIA BEACH FL 24445004036600253424568 3504 Arrival: 02/02/14 02114 02112 '-,COURTYARD BY MARRIOTT-TALTALLAHASSEE FL 24610434044004046418292 3690 308.00 Arrival; 02/10/14 02119 02112 N,AVIS RENT -A -CAR 1 TALLAHASSEE FL 2 912140507351 601734 3389 79,38 , F-C w 0 0 0 tA u� County of Monroe The Florida Keys 40 Robert B. ShilIinger, County Attorney** Pedro I Mercado, Assistant County Attorney ** Susan M. Grimsley, Assistant County Attorney** Natileene W. Cassel, Assistant County Attorney** Cynthia L, Hall, Assistant County Attorney ** Christine Limbert-Barrows, Assistant County Attorney Derek V. Howard, Assistant County Attorney** Lisa Granger, Assistant County Attorney Steven T. Williams, Assistant County Attorney ** Board Certified in City, County & Local Govt. Law TO: Ernie Coughlin Purchasing Manager FROM: Abra Campo Executive AsC ant DATE: February 13, 2014 BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 Mayor Pro Tern, Heather Camrthers, District 3 Danny L. Kolhage, District 1 David Rice, District 4 Sylvia I Murphy, District 5 Office of the County Attorney 1111 12"1 Street, Suite 408 Key West, FL 33040 (305) 292-3470 — Phone (305) 292-3516 — Fax r,v 4� a , , - Ire Fie 1 4 20" f BY � FF SUBJECT: Robert Shillinger's Delta Ticket for 2/13114 Robert Shillinger was scheduled to travel to Atlanta, GA for a FEMA meeting on February 13, 2014. This was booked as a round trip ticket with a return flight the same day. Due to terrible snow storm weather FEMA offices closed and with the possibility of getting caught in Atlanta under those conditions and a possible delay on the return flight it was decided to cancel the trip, I am advised that the flights were cancelled by the airline as a result of the storm. Delta holds a credit for plane ticket (#00623500144304) for the full amount of $1046.00 which expires on January 28, 2015. The cost of fare difference will apply for a new flight booked after February 17, 2014 but the Ticket Change fee of $200.00 is waived. They do not issue any documentation of the cancellation or credit. I have attached the ticket and credit certificate information on line. As stated by the Delta rep, the waiver of the $200.00 fee doesn't reflect on line as the new flight cannot be booked on line it has to be done aver -the -phone so the agent can look up the waiver held in their system. If you need any further information, please Iet me know. Bank of America *104,000PMONROE COUNTY BOCC TINA ROAN XXXX-XXXX-XXXX-9215 January 26, 2014 - February 25, 2014 _ Page 5 of 6 Date Date Descd lion Reference Number MCC Charge Credit 02/21 02120 HAMPTON INN KEY LARGO FL 24755424051730518420616 3638 279:00 _ _ _Ardyal.0 8/14 SIiILLINGERJR.,PO2EIff -- — T— -- -- — iotaIWCft 7-- Account Number: XXXX-XXXX.XXXX-0031 — 9.,6A!! ty 01129 01/28 '--4DELfAA1R 0062350014430DELTA.COM CA 24717054029870290195878 3058 1,046.00 SHILLINGER JR/R 0062350014430 Departure Date: 02/13/14 Airport Code: EYW DL Q ATL Departure Date. 02/13/14 Airport Code: ATL DL S EYW Departure Date; 02(13/14 Airport Code: EYW O / 02114 02112 �COURTYARDBYMAR RIOTT-TALTALLAHASSEE FL 24610434044004046418086 3690 308.00" `Arrival: 02/10/14 02121 02/19 HOLIDAY INNS KEY LARGO KEY LARGO FL 24756424051170518410541 3501 246.00 __ _ nval:_0211ail 4 TI NNYSflN, L SA ___._. — ------ ---- --- --- --- Total Activity Account Number: XXXX-XXYX-X)=-1299� _— Acts 04 01/27 01/23 ��VIS RENT A CAR TOLLS 866 6422000 NY— T - 2479g87402Q900011103646 4764 11.74 v_ — - =03 01/30 USAIRWAYS 0372344458748800.428-4322AZ 24792624031642000232315 3063 840...E TENNYSONILISA Departure ate: +�/ y Departure Date: 02/10/14 Airport Code: EYW US N DCA Departure Date: 02JI 0/14 Airport Code; DCA US W CLT LC Departure r, Departure Date: 02/10/14 Airport Code: CLT G rPi(�e 3" W 31 / US WO EYW t 02113 02tl1 USAIRWAYS 0372345M078PHOENIX AZ 24792624043642000719606 3063 ENNYSON/LISA q6:Ol)✓ q . 11) 0372345880078 Departure Date: 02/13/14 Airport Code; DCA US H CLT Departure Date: 02/13/14 Airport Code: CLT US H EYW 02J17 02/13 `sHYATT REGENCY WASHINGTON WASHINGTON DC 24610434045004079038818 3640 811.80 Arrival: 02/10/14 Your Annual Percentage Rate (APR) is the annual interest rate on your account: Annual Balance Subject Percentage Rate to Interest Rate PURCHASES CASH 0.00% 0.00% $3,210.57 $0.00 V = Variable Rate (rate may vary), Promofional Balance = APR forNmifed time on specified transactions. Finance Char Transaction $0.00 by EXHIBIT 18 Bank of America Card Status Reports 0 0 § % Lo 0 c v k R (D | \ ) a 2 k a ) k) \ k ) 0 k §E ƒ 2 ) R J a $) $ f f a a / v 2$$ 7 f 7) J) 2) J\ J)$$ J 2# 7) 2 I)) ) R 0 - � % g° a- a$■ m a 2§ S 8 co ^ m 2 2 2 a J (§ § 2 2 m§ 8§ CSs§ 2 g a R I m§ m 0/ E a m■ % ~ ® ° LU b ¥ ) k d k 2 ] & § § CO 2 ■ § \ / 7 $ » % � §§§ w w § k j\ 0§ CL k 0}< co k 0 m$ ° Z~ o o z o o-_= e > 5 o W u u D k u u = z < 2®°) n < z oLU g A o = c ® E o c< ig§ A 2 < ] o E ° E w y E q& § v _ w o Li u 0 u w» Z M§ z § E 2 0ƒ w L E S o§ S z$ 3 $ }) MU k k) @ E v (D 0 0 o P(L W Of w W n m P-i(L w 0= 0 W< ❑ i2 N IfJ 1� O I? C a O O C] Cl N C. a `'? v 4 v 0 N a c m 0 0 0 0 0 � U o UO in om ti r C G L r m N U ILCD v Q L 4 C Z m co N W E c E m r, a $ r- c ao a tY E72 � U U U i� 2i i� ii ti 0 � � � om m m m m m m m m m m m m m m m m m m m m m = m m = m i'' c c c c C N7 m(O!J C m'D NHO7 C 0WD7 C a NWO C a mIA C C m m mfq my C a mW C v NVl C `O mVJ C -O mtl1 C m C a Om C a GM7 C m Ntq C v C 'O Uw1 C '8 C "O C "O C C N O C a C -mpJJ T Nm oLLnI Nm m N U7 7� N _ p p O O O O O O O O O O O _m O O CW1 U 0 0 0 0 U U U U U U U 0 0 3 U V 5 U u U U U U U U a m a a w m J 'O G7 LO M O v N h l0 M Ih M m O m m tl' N O Lf1 h h m m eo h O W O 0 9 LO m m m h m O N m m O r N _M in h h ao LO Ln h M m� m h m m CO CO m c0 m m m O O O O O O m w 0 0 m h N N m h V m W p1 m m m m m m m m O O O O O O 0 cm) O O O m 0 a m m m tO h m N r 7 H m J O O Z � Q Q Z Z J 0Q , J Q Q x of W xZ >2 Z >x w wx Z U VA Z0J x 2 W 7❑n WW F F UQ 0 w w W W OH mQ Q Qc) ° m oYoO gx 0 aZ❑Zx m w vaW—QW Win ❑ wx CQ7 [[< X W E Z j Z 9 W y❑ r Q z Z W 2 j w W a H Z f/J ❑ N 2 X Q J O J O m: U� U m 2 (A Z H W Q" O a lil 2 C] U❑ m d H co -i❑ O �i O' O O' Q F E U W D Q 2 Y iL W 2 O O Q U x 2 Qk 2 2 0 � o 0 0 Ja � 0 - I 2 2 G > ® L) $ < \ a � § § _ _ 2 § < 61 E k z m § 2 § § § k Q 0: 0: < E t fn EXHIBIT 19 Purchasing Card Administrator's Information re: P-Card Audit Meeting of May 23, 2014. C ?UNTY MY WESTjo'�MONROE LOFUDA 33M (ans) aM-WI .Tune 26, 2013 To: Pamela Sellers, Director of Internal Audit Re: Follow-up P-card audit meeting Pam, Office of Man mement &Budaet Tina Boan, Budget Director 1100 Simonton St. 2-213 Key West, FL. 33040 Office 305-292-4472 Boan-tina@m*nroecountv-fl.gov "Thank you for taking the time to meet with us on Friday, per your direction please find a list of things for your consideration: Finding A: Sept-2011 $3.97 Apple itunes, Immediately upon notification of this charge I contacted Lisa Druckemiller of Technical Services to alert her that the cardholder did not knowingly make the charge. She convinced the card holder that it was a onetime set up fee for the ipad that was just assigned. The cardholder reluctantly paid the charge. It was later discovered through a criminal investigation that the Technical Services Administrator was involved in theft (another charge appears under finding B, Nov 2011 that the cardholder refused to pay which was turned over to the Administration as part of the investigation). January-2014 S30.52 Resort Fee, Although the card holder paid for the resort fee it was a reimbursable item as it is automatically added to the bill as an extra charge and not an option to the traveler. Finding B: Mar-2011 S13.26 Tax refund was received and posted by the bank on a reissued card of a different number. Nov-2011 2 @.99 cents Apple itunes, as stated above part of a criminal investigation. In the interest of clearing the card, card holder will provide check even though it was not cardholders charge. Aug-2012 S150.00 4lotel charge, it is unclear to us why this charge could not be paid normally a zero receipt is required when reimbursing a traveler to ensure they paid the bill however the County is paying the merchant and no reimbursement is being made to an individual employee. Nov-2013 $ Taxi Gratuity personal check was sent Bank of America and was posted on 3/20/ 14. additionally, it is notated that it "exceeds max policy" it is our opinion that tips am not in compliance with FL 112.061 which is affirmed in writing see memo dated 1/7/2014 from the Clerks Chief Accountant in a subsequent instance, Dec 2013 $4.13 Sales Tax A personal check was sent to Bank of America and was posted on 1131 /14 Jan 2014 S4.43 Sales Tax A refund was credited by the merchant to Bank of America on 4/15/14 Finding C: I . The documentation provided for items Nov-2011 through June-2013 were acceptable under the opinion of the Clerk at the time of the expense, they were paid for under the P-card program, For travelers being reimbursed that are not issued a P-card, this also this an acceptable form of certification for certain expenses where they cannot obtain a receipt or lose a receipt. In addition, affidavits are still acceptable forms of attestations to missing or lost documentation by travelers and are currently being paid for under the new Clerk (confirmed with the Accounts Payable Supervisor on 527114). 2. The affidavit's listed below are specifically related to incomplete or missing boarding passes affidavits were required under the previous Clerk. We were notified in writing by the current Clerk's Finance Director on August 21, 2013 that boarding passes are not required at all, based on this new direction, affidavits would not even have been required at all since there would have been no "missing receipts or missing documentation' Feb-2011 $345.40 American Airlines Flight, missing boarding pass May-2011 $449.80 AirTran, incomplete boarding pass May-201 1 $442.80 AirTran, incomplete boarding pass June-2011 $177.40 Spirit Airlines, incomplete boarding pass March-2012 $390.00 Delta Airlines, incomplete boarding pass 3. The 4 items dated Oct-2013 the cardholder has since obtained all the receipts and the Clerk's Office has made payment to the bank which was posted on 4/10/14. Finding D: Mar-2011 $13.26 Tax refund posted on 4/25/13 Jan-2014 $4.43 Tax refund posted on 4/15/14 Finding F: Under the prior Clerk the Assistant Finance Director handled the P-card program and served as the "Accounts Payable Agent" there was a very healthy line of communication between the Budget Office and the Clerk's Office where a verbal notification was considered to be sufficient, the Clerks Assistant Finance Director was keep abreast of these instances. Card 3347- Card deletion listed as 6/16/11 should read 3/16111. Finding G: Cards were never issued to cardholders they are kept under lock and key there has never been any activity on the cards they will only be given out in the event of an emergency disaster situation, cards will not be released to cardholders without signed cardholder agreements. Finding H: Cards were never issued to cardholders they are kept under lock and key there has never been any activity on the cards they will only be given out in the event of an emergency disaster situation, cards will not be released to cardholders without signed cardholder agreements. Finding K: The Deputy Administrator serves as the County Administrator when he is not available for signature, the County Administrator signs for their own travel authorization. Finding N: Card#6776 Key punch error. This card was opened with $1 limit in error -card never issued to cardholder cut up system was cleaned up at a later date Card#0577 Key punch error. This card was ordered with a misspelled name -never issued to cardholder cut up, system was cleaned up at a later date. Card #9659 Key punch error. This card was opened with S 1 limit in error -never issued to cardholder cut up system was cleaned up at a later date Card#7487 Key punch error. This card was opened with $ I limit in error -card never issued to cardholder cut up system was cleaned up at a later date Card#2402 Did not think system took first card requested second card ordered by mistake card destroyed upon receipt. Card#4502 &4151 Did not think card orders went through system both deactivated never issued destroyed. No one is given more than one card at a time, in the event of a conspiracy if someone were to gain access to the bank system three separate individuals receive e-mail notification of card activity at the time of use. Reports provided showing that no activity has occurred from date of card issuance. Finding O: Gard#9835 The date 1 I l30/09 should read 11f23l10There was communication with cardholder the card was cutup and returned to OMB there was no activity Card#0023 There was constant communication with the County Attorney card was cut up there was no activity Card#0049,0080,0130,9967 'These cards were kept under lock and key for Emergency Disaster Situations, they were never issued to the cardholders. The system was cleaned up at a later date. Card#6776 As stated above in finding N. Key punch error. This card was opened with S I limit in error -card never issued to cardholder cut up system was cleaned up at a later date Reports provided showing that no activity has occurred from date of card issuance. Supporting documentation attached. Again, thank you for your time and professional recommendations, if you have any questions please contact Ernie Coughlin, Purchasing Manager at 2924315. Respectfully submitted. Tina Boan Budget Director Monroe County Board of County Commissioners. Cc: Bob Shillinger, County Attorney -jr- t 7— t� MONEYORAM PAYMENT SYSTEMS. INC. DRAWER P.O. Box 9476 UMEAPOUS. MN 5500 CY Pammomyttitswi +nr JN0lIG11§�mimRrAYGfdw0ATVAM0UNT 9 awl 123 ffl, 6.24 .29 Ms z all L EMPLOYEE R2056 2691520A en 112112) mm000 M 72377-V VDIFTACM HERE V v 1 17 cc Lli 0 Ix 0 0 z tC Ca Cq Slap - aE "W 0� r�- C:, O� vo* N % in a w--.ri CC C:4 Cr. 0 —j F- 1�0 CN1 =b w JD LiJ U n = -X- C3 c- AIL7M AVd E I 101 LIN jj5 ID Ir.14 a,. Lo —4 jlF co IN CO CP CIA w *1* Ln t^ I 1190ZST69Z9SHUl c Ir m 0 ru LIT 10 Ir Lo ru Ln Ln 0 ru rm 0 go FlAawi= KW FL =M --iSM" Irl $30.1 5337 on .. 1-ton WOTM a Iles m HILTON ORLANDO CONVENTION CENTER 6001 DESTINATION PARKWAY ORLANDO, FL 32819 United Slates of Americe TELEPHONE 407-3134300 • FAX 407-313-8483 Reservatiane www.tdfan.com or 1 800 HILTONS AGUTAR, TERESA Room No: 16421Q2 Arrival Date: 1/9/2014 10:56:00 PM 1100 51MONTON STREET DeperlUre Date: 1/12/2014 9.22:00 AM Adu]VChffd: 210 KEY WEST FL 33040 Cashler ID: J1.41JESSICA UNITED STATES OF AMERICA Room Rate: 159.00 AL: HH # VAT # Folio No/Che 695669 A Confirmation Numbas 3100725521 HILTON ORLANDO CONVENTION CENTER 1/1312014 5:05:00 PM LDATE IDESCRIPTfON ID REF NO ) CHARGES CREDIT I BALANCE 12117J2013 Advance Deposit TINA2 .. 4599125 ($178.88) 119=14 11912014 RESORT CHARGE 10 GUEST EXEMPT KM2 KM2 4684543 4684544 $10.00 r,w4LI. $159,00w- - Ilrz it ROOM 1/10=14 RESORT CHARGE 10 KM2 4697542 $10.00 1110MO14 GUEST ROOM EXEMPT KM2 4687543 5159.001� 1/11/2014 RESORT CHARGE 10 KM2 4890172 $10.00" 1/11/2014 PARKING SELF (HRF) KM2 4690173 $8.00ti/ 1/1112014 STATE SALES TAX 6.5% KM2 46WI73 $0.52 - f 111112014 GUEST ROOM EXEMPT KM2 4S90174 $159.00 V 1112/2014 SF1 4691510 ($336.64) ""BALANCE- $0.00 31 - '%orb,. �- Page:1 Page 1 of 2 Milton Orlando 6001 Destination Parkway. Orlando, Florida, 32819, USA TEL: 1.407-313-4300 FAX: 1-407-313-4301 • Print Hotel Policies It's important to us that each Guest is given appropriate information to make their stay as comfortable as possible. Here you can find details of our !-Hotel Policies on items such as Check-In/Check-Out times, Cancellations, Payment, and much more. For additional details, please contact the hotel and speak to one of our helpful Team Members Resort Charge Daily Resort Charge will be added to the room rate and includes: Guest internet access; fitness center access; recreational amenities; I S% discount in all F&B outlets excluding tropics; local, toll -free, domestic and credit card calls (no access fee). Smoking Non -Smoking Check -in / Check-out Check -in Time 3:00 pm Minimum Age to Register 18 Check -Out Time 11:00 am Cancellations Cancellation Cancellation policies may vary depending on the rate or dates of your reservation. Please refer to your Policy reservation confirmation to verify your cancellation policy. If you need further assistance, call the hotel directly or contact customer service. Alternatively, you can cancel our reservation online. Payment Hotel Currency US Dollar • American Express • Banamex • Bancomer • Bankamericard • Carte Blanche • Diner's Club Accepted Payment Options • Discover • Eurocard • Interbank • }AL • 1CB MasterCard • MasterCard (Canada) Visa http://www3.hillon.corn, en,'hotelslfloridalhilton-orlando-ORLOCHHlaboutlpolicies.html 5/25/201 4 § 2 ■ � � J LL a k � © $ ° ■ ° d ■ ■ E JL § § _ � 2 % 2 § © § ■ § § L 2 � � $ » k ■ $ � � � 6 � < ■ k k 4 k 7 x g { / } k LU V \ Lo � k Guest Folio ludiXldua F'. ban J. Arrival Tt =&Y Mgr 8, 2011 1lepattre WedneWay Mar 9, 2011 Roman Castesi Nights I People 2 0 0 0 u Room r39M Tannieciarden Double 119 C—harge.%mmou Total Chvrges s 106.00 - Taxer $13.26 P.aYM its-911926 1 TOW Due $0.000 DV Tue 319/1 l Rmrt Fee a I�l7.83 7.Otl 1 7.00 f1.88 4.OD 7.88 7.6$ I Tue 3W] 1 Nightly Room Charge 99.00 1 99.00 12.39 0.00 111.38 119.26 1 Wed 319fl1 GuestPgmenl VISA-119.24 1-1I9.26 0.00 0.00-119.26 0.00 I We hopeyou hava enjeyedyearstq wfth rer. We WN keep year gurst informach at on frfefor 2 years and send yore remrfrtders afour summerpaekagas. We lvok frarward to sedng you agairrfl Banana Say Rnort & Marina 4690 Overseas Highway, Marathm FL 33060 -• (305) 743.36p0 WWw.6anar,&tmy.WM — Folio Printed On; Toe, 318111 9:30PM Pogo 1 •..wr�r r rrww.rr s.rr a KEY LARGO. FL 33W TEE PWNE 315401409 FAX 308-M CYR. coy �WrIle ✓ name M= ni=W. 2OiMKXZ addms arriwa! dabs: 3F'i4M2 3*600PM de an darts: SMSM12 aduftkfift If pO&ht"Wd;e6:a eoe �URM"aaG:-*U"�6ra='4,NdMlw4 RATE PLAN LYO tap +CrdC� die %.OoYatlGrfic ?ci r+papssrdd::x. �ntmtus.+:ldpworw*4+eck�p HH# •i•x+rdns�kn.�s,tr••.Agh�6Nd;ea'a+s�±s;�seharl�r�o-r�.r.�It�1�cRr�Lrt�f -�: tr: a 14edr�10l dm;a•elda htr•¢ �t 6'B.iW,.f giyesn;dv�p7+ •�ltdha, COAT RMATIONNUNMER, =WM Flub:eameaPk �e4.oae�+a�cllorourrtars.iistiedcnoexawter4 rpe sns +sstiaki" r }a,r ten. { mR•eq m�pe.111 trn k ri.adre5+orfu wr ar i�C � e0nr 4tre1 +°Y M�Ars 49 s x�+.se�d �7d h'� bbsk'd�RnrzfBYIE•lietrtft*0011W1%ff&ndMsadPagW,lXFWWa: @dsWpayh6++7#;r,toP.- kzxmtaldlhft liL I`4aiWimwd+imiblgrdd"dWA79W,,aalsKaam dsm"va,te„I�" SIIWO12 PAGE 1 !arrywrsaem"tmeamCdan W4MWlWtWMWeanr1+ditUd tee-," r-" iadeeu rs by drawQ iwir af15=12 22M3 GUIEST ROOM SINGLE EXEMPT $16if • • SALANC,E • • 'iMOO Ftd e_ EXPENSE REPQR'I• SUMM MY 12 00:00:00 STAYTOTAL '. ROOM A TAX Y180.00 $150.00 DAILY TOTAL 5150.0o $150.00 aCto[.P+t n�. . sblrvw Twltrey, Ue7irad iChigdWls. aRe! i111F10Gt Steles �.g eOOI��. f�gmlrril. M13 A card mema+er name -- — T authonrauol^ iriaole'h^+eni no. ana focal on r - purchases & sewes _ taxes ups & �t�sc sigraMure of rard Member X tctai amount �4 oaHILTON COhRAD Hlititi] ..ald�'giiin ��1"�'S.'ri4 [aandl.alans HI IVNORS LL g z w m 1LE 0 W w s u 3 I z us 9! w O o a o C y 2 p w o08 n c� w XON a M W 0 W - C _ I�8 ui .r w ~ g m O S th g a d o � w C b C @A ce m LLD �a i LL � � •_ r tV N Tf �iS G W l um k § § § E .2 � § 96 $ 0 ■ n % C2 2 m IL oLD § � § do ¥ k / L § 2 § a k 2 § 2 E ) ) § k k � � / � § k � � ■ k � § � � � R � F $ � LU k ff , f .2 HEATHER CARRUTHERS , vos ...................... CHECKING vo ai—vsAo 261 s 7,0 00 CA Schrock -Carol AM. Atli SEA@AOL.COM Sent: Riday, November 01, 2013 12:14 PM To. BOCCDiS3 Subject: Receipt Coryfinnation t AIR & SEA TRANSFER FORT €..AUDERDALE, FL, 33311 964-793-6844 L.4; 111011201312:12 Transaction# PM MAQ182579913 Ft Lauderdale to MIA $96.00 1 @ $95_00 MIA Tax and tolls $6.00 1 (off $6.00 Subtotal Discount lip Total Visa **** 2660 101.00 1.t}0 �.20.00t $120.00 Thank you for your business! www.6IrAndSeaLimo.co AIR & SEA TRANSFER loves Yelp Write a review # 0 0 oC 8 S 0 CD 2 � e ° k / g 6 La k I ROMALWGASTESI 1053 �y� / SWAM FLZ+% —!v Zma ��•--_ ffift- Pay 7o The Order Of d AMR/rOMOMPI - 011' ' .._...... IDOU q )--� T&k4 1,ELCOM6 Ta REST BUY 31178 FLORIDA CITY, FL 33034 (786)349-6446 keep your recaripi { Val4:000149-933507-323928-097441-401223-913 1178 070 4923: 1I'1AII- 4.F 10, 04 4-t 959014 6652043 M081 W/A ' 19.99 LIGHTNING TO USB CABLE -ZML ITEH TAX 1.40 6652043 N0818WR 19.99 LIGHTNING TO USB CABLE -ZML ITEM Tax 1.40 7304165 606670 1&.99 3' USB TO LIGHTNING CABLE ITEM TAX 1.33 SUBTOTAL---- 58 97 -; SALES TAX AMOUNT a naaas=sYa TOTAL 63,10 xxxxxxxxx5T42 'VISA 63.10 AN GASTESI ROYAL 024025 5-day return policy on_elisible Items. ft Purchases Made between Nov. 3, 2013 d Dec. 31, 2013 4ualifY for our 1lalidau Return and Exchanse•Policy. Products purchased as 41fts nam be Returned throush Jan IS, 2014. Except where Prohibited, a valid receipt and IO is revs}fired for all returns. ID info may he stored in a secure, encrypted database used for tracking returns & exchanges. 9esl buy reserves the right to deny any return. For return Policy details and a complete list of exceptions, ask For a POLICY brochure at any cash resister or so to BestBuy.cum/Returns Best Bm is not responsible for any personal data left on a returned Item. To learn about our privacy practices please visit %VW.BestBuy.comlprivacy. YOUR CUSTOKE3i SERME PIN IS; 1178 070 4923 112613 BEST BUY VALUES YOUR FEEOBACW TAKE OUR SURVEY AND ENTER FOR A CHANCE TO WIN A SH.000 BEST BUY %%PING SPREE!! V: :��. °' .` {.can r o c o z w w � � o Lu cq 0 d � r J IJ^ � 4 s- O N a 0 SS Q� J r O O a ao rn w 03 M � U ti +` ipo r W O N 9 C r a rpp,r- "41- rv" I 4 I 4 rV-�- ,a ,•- y AMY REAVIIIN, CPA CLERK OF CIRCUff COW & COMMOLLER DISALLOWED/QUESTIONED COSTS TRANSMITTAL MEMO DATE: January 7, 2014 TO: Tina Boan P-card Administrator FROM: Robin L. Guieb Chief Accountant SUBJECT: November P-card Disallowances Tina, The disallowances for November P-card Bank of America statement is as follows: Carruthers, Heather: $20. Tip disallowed Not in compliance with Florida Statute 112.061 or County's travel policy. Gastesi, Roman: $14.87 Florida sales tax Not in accordance with County's Purchasing Policy. Total Disallowed Costs: $34.87 500 Whitehead Street Suite 101, PO Sox 198Q Key West, FL 33040 Phone: 305-295 3130 Fax: 305-295-3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fox: 305-289-5025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-8S2-7146 Coughiin-Emie From: Boan-Tina Sent: Friday, May 09, 2014 2:57 PM Cc: Coughlin-Emie Subject RE: Boarding Passes Budget Director Monroe County BOCC OMB, Sulte 2-213 1100 Simonton Street Key West, FL 33040 Boan-tina@rno nroecounty-fl.00v (305) 292-4472 (305) 292-451 S Fax From: Tom Ravenel [ it r Lemon Serf: Wednesday, August 21, 2013 9:27 AM To: Boan-Tina Cc, Coughlin-Emie Subject: Boarding Passes Tina, The Clerk's office no longer requires the submission of boarding passes with airline travel. Tom Ravenei, CPA Finance Director Monroe County Clerk of the Court 500 Whitehead Street Key West, FL 33040 thraveneiLMmonroe-ci erk.com 305.292.3560 Record Locator: iKEVLW I ilttlbe:' note & fli19 � 3678 MIAMI INTERNTN 7�IN3 AML TUE OAM TALLAFMSSEE 8:25 AM N OPERATED 13Y AMERICAN EAGLE; Arnedwn Alrfiries Roman castes] ISCOMMY Seat = Food For ftthm MQ�PE_F�IAT81D TALLAHASSEE WED 30MAR 6:20 PM MIAMI iNTERNTNL 7:45 PM N BY AMERICAN EAGLE Americ n Airlinesman Gastesi Econorrry Seat 14C Food For Purchase Tom INJMR :. , ROMAN GASTESI OD123SS402140 Ir'ayfrn�M iWV, VISA? X K�tXip00tX3847 ° Fi4FIF°r ll _ ! . TAX TICK !"tttiS7�lL 301.40 44.00 345A You have purchased a NON-AEFLINDABLE tare. The itinerary must bo canceledtWOre the ticketed deparwrG time of the firsl unused coupon or the ticket has no value. It the tare allows changes, a fee may be assessed far changes and restrictions may apply. Elentronle tickets are NOT TRANSFERABLE. Tickets with nonrestrictive fares are valid for one year from original date of Issue. if you treys questions regarcling our relund poW pfoase visit +Mew-aa conrhefunds, To change your resenrat[an, please Call 1-800 433-7300 and refer in your record locator_ Checkdn 1knes VA vary by departure location. In order to determine the tirne you need to cheok4n at the akporl, pWme visit Mn8_--82-Oow8iMo(tOxoeClations. Notice of incorporated Terms Or Contract Include very Important and useful info Including Rules and limits an liability for personal injury or death, Rules and I[mms an liability for baggage, Including fragile or perishable goods, and availability of excess vaivalfan charges. Also covered weClaim reatrtetions, including time periods In ~ passengers must Me a claim or bdrq) an action agisinst the carrier, Rtghbr on the str oarriar to orange teens of the contract. Rules an reeonfianapon of reservations, cheolaln Sim ss and refusal to terry as wall as Bights of the alrearrier and Ilmlts on liability for delay or failure to perform service, Including schedule changes substbutlon of smarnate air caries or aircraft rerouting. A summary at Terrns and Conditions of Travel Is avaBable by selecting the Conditions ci Carriage butlon.below. - eye -Lowe'MgFare memUx o i C�44r, erica "1 1"�nes- %�0"Nee only At A&MM Ark..: -xi THS e-rnail address w non- Ptkona bie and dens not aconm wK%& replies. if you have a, cumnaw sa+des asua, Please Cm!" M. a NRU 1921156252331013190MOOM F. UNTYjoMON ROE KEYWWFLOAE?A a 0 f30a7 29S.fS41 Mowoe,County Board ofComty Commissioners Office 4tho County Administrator Tie Historic Gaza Cif Factory 1100 Sipioutm Street, Suite 205 Key West, FL 33040 (305) 292-4441—Phone (305) 2Q2-4544 --Fax June 70 2011 MRDQED 1=C{lA+INIMQNER5 Mayor HeaeW cwnmem, Dishes 3 Mayor Pm Tem David RtmF DWMCt 4 10m Vdlgingtan, District 1 George NeugeM Dish d 2 sylvla J. Murphy, Distrld 5 I, Rmther Carruthers, did indeed travel from Key West to WeshWgton DC/Baltimore aboard AirTrm on l ay 23, 2011 and returned to Key West Airport on May 25, 2011. The boarding pass for theireturn flight and the $20 luggage receipt has been misplaced. State of Florida Coteau of Monroe Swom,to and subscribed before me this 28 h day of April, 20011 by 1=mm Gas 1 --' L.a•�r"� +"'• } t;s Coma # ODM2s24 (Signatlure of Notary—Pu_b�lic State of F� �x*":U1&2013 Floe ft NdaryAm., Im Personally Known 1/ OR Produced Identification Type of Identification Produced AYThae Anryays ReWv awns a a2r?'Eran.com �1 S13IR 9:35 A 14 receipt & itinerary Thsnk yme for choosing AlrTran Airways. We will send you an email message containing your Itinerary. To ensure you aeaelre the message, you may wish to 9M conkmatkxmQrirtren.=n to your address book. conflematlan number: L.7PW5P Booking date: Tue, May 03, 2D11 Stature Confrmed Should ouringht schedede change, va win notify you by eman as early as pmmble. Flight Details Departi: Monday, May 23, 2011 ^ Kay Watt. FL (EYW) to Orlando, FL (MC O) Flight 492 Coach 2:19 PM 3:29 PM Orland% FL (MCO) to Satthnom Mashklplon, MD (13Wt) Flk'd 492 Coach 4:14 PM (1:28 PM Ratumka: Wadheeaday. May A 2611 adlimoreAllashtngWn. MD (awl) to Tampa, FL (TPA) 8:2D AM 11:44 AM Tampa. FL {TPA) 12*24 PM to Kay Wast. FL (EYW) 1:29 PM Flight 521 Coach Flight 521 Coach Passengers and Seat Assignments Panonger A+ Number EYW M BM-EYW ttesthwA Carruthers Add A+ Number 18F 1$F OM. added - F-7 a i M'r LL:�3 77 Heather Carruthers echmck-cW40xasaecounty4.gov 53D Whitehead Street 305-282-3430 (rat) Key West, FL M040 3 2122 (Alt) United States of America Pricing Tow for 7 Pest l) Fsm price: 5380.93 Taxes %w: "5.87 Seat fees: $33.OD Total prigs; 54451.50 Teems and Conditions Fare Reablcdons Conch • Q Fare Class Payments Payrn" via QMvt Card Fenn of payment: visa Payment status: Cantimned Payment amount: $449.80 rsJl•�+rtr+n mmlr'nnettlacrafr-+sea page 1 of 2 Win Airways R+!lrvaWro Sr;ll1 9c55 Ant • Coach Class Fare • Non-reftindabis • Changes may be made for a be of 475 per person plus any applicable increase in fare. • Advance seat assignment is mailaWs for a small fas, or you may select your seata upon check -in at no cost. • Recerw ions may be obtained or changed through an AlrTran Airways Telephone Paserstions Center for an additional $15.00 per person. • Additional WggM lees may apply. Coach + R Fars Class Coach Clans Fare • Non-reliandabla Changes mW be made for a fee of $75 per parson plus any applicable Increase in bra. • Adwance seat assignment is ffMable for a small foe, or you may select your seats upon check -in at no cast. • Recerwetions may be obtained or changed through an Alriran Airways Telephone %s"knns Center for an additkx* 515.00 per person. • Additfonsl be2g= 2= may apply- CmWitfons of Cerdract: Ali AlrTren Aln+vays coach tickets are rorriefundable and a $75 Tee per person applies to any change made altar purchase, plus. my appicibe increase in sirtara. Business class tickets (A and J fare classes onty; not including promotional fares) are Ally refundable and no be applies to changes. Cancellations must be made at least ons tour prior to departure or customer iortsits reaerwtion and any monies paid against the reseaWlon. This rasensidon 1s rat4ranslemble - no name charges attowed. Boggage Polidex Familiarize yourself with our baoaaos nniiclas prior to your tm%W. Ticiat Counter Chsck4n Raquiramento AWTran Airways recommends that passengers arrive at the airport 12D minutes prior to the scheduled departure of their fight. Due to aecuriltiy raqulnarnertts, passengers nand thak baggage will not be accepted at the ticket counter less then 45 miasmas prior to the scheduled departure of their light (Some Smaller airports may accept baggage up to 3D minutes prior to scheduled departure tfmsj Baia Check -In Requirements Customars must present themselaas at the Right departure gate no later then tan minutes prior to the scheduled departure of their light. Faliure to comply Wit cause the customer to lose their nausea lon and. if so, they will rot be eligible for denied boarding compensation. Destinations Visit our Trawl trio section to loam more about traral to. rRprslR�dtVan.tDnUP�^trMlrary.aspx Page 2 or 2 � I A 1 # iresri Aiiwoy_ B(J.1f ti it lu i•'CJL ;' FLTT_ 492 6ATE_5 23MayI1 Name:Carruthers/Heathe A -Plus Rewards: Seat Number: 18F Boarding Zone: 1 Depart: Key Nest, FL �' 02:19PH Arrive: Baltimore/Washington, No 05:M Carr€i rmation Neer: OFWY XI___ t Boarding pass UT be presented at the GAfo not later than 10 iinutes before departure, A i rT ran A i rways Customer Copy ELT: 492 GATE:5 23Mayll Name -Car rothers/Heather A -Pius Rewards: Seat Number: 18F Depart: Key West, FL 02:19M Arrive: Baltimore/Washington, ND 06: COnf 11-Mat ion l r: L7FW5P 128 F'i,i! ` '� it�r r fu�lwt►,yr 'i(H1E� drld .id4ti CUNTYfol�n�.NROE toy ww 3NM tM?,M-4+ Motes County Board of County Commissioners Office cif the County Administrator The Historic L',atb Cigar Factory 1100 sunonton Street, Suite 205 Key W4 st, FL 33040 (305)202-4441--Phone (305) 292-4544 -- Fax June 9, 2011 Mayor Hama Caruthers, Ops = 3 Mayor Pro Tam Qav7d Woe, District 4 pmwtgington, Maid 1 George Neugraxrt. DWaitt 2 J. Murphy, Dlsbft S 1 Ronian Gastesi did indeed travel from Key West to Baltimore/Washington, DC on May 23, 2011 and rqumed to Key West International Airport on May 25, 2011. My personal vehicle -was parked at the KWLAL parking garage during my travel and I do not have the receipt for the parking nor do I have t ie boarding pass for the flight going from Key West to Wasbingtom 2RGas si, 4CouoAminisirator State of Florida County of Molwoe Sworn to and subscribed before me this 0 day of .time, 2011 by Roman Gastesi. �co�oaZaa BMW IFMd6a�/19tindr bus (Sijoue of No C of Florida) Persorlakly Known OR Produced identification Type of Ideat ficatioa Produced Y �� i ,`-fix !t IM."f Thank you for choosing AirTran Airways. We will send you an email message containing your itinerary To ensure you receive the message, you may wish to add confirmations@airt'an.com to your address book. confirmation number: S3WQMB Booking date: Tue. May 03, 2011 Status: Confirmed Should our flight schedule change, we will notify you by email as early as possible. Flight Details Departing: Monday, May 23, 20111 Key West, FL (EYW) to Orlando, FL (MCO) Flight 492 Coach 2:19 PM 3:29 PM Orlando, FL (MCO) 4.14 PM to Baltimore/Washington, M© (BWI) Flight 492 Coach 6:28 PM Returning: Wednesday, May 25, 2011 Baltirmorel'Washington, MQ (BWI) to Tampa, FL (TPA) Flight 521 Coach 9:20 AM 11:44 AM Tampa, lrL (TPA) to Key West, FL (EYW) 12:24 PM 1:29 PM Passengers and Seat Assignments Passenger A+ Number .............. Roman Gastesi Add A.+ f�tmbr DOB.- added SSR: Pax Confirmed No Middle initral/Name Contact Information Roman Gastesi 1100 Simonton Street Key West, FL 33040 United States of America Pricing Total for 1 passenger: `;,ir .jutj,i; Fare price: $360.93 Taxes/fees: $55.87 Seat fees. $26.00 Total price: $412-80 Flight 521 Coach EYW-BW1 BW1-EYW 16A gastesi-ramani§monroecounty-fl. gov 305-394-1332 (Tel) 305-292-4441 (Alt) Payments Payment via Credit Card Form of payment: Payment status: Payment amount: 16A Visa Confirmed $442.80 https::ticket,,.airtran.et)iii/Printltinerary.aspx 5/3i201! ,0�- - 0UNT1'MON ROE KEY vim PlaliiDR=40 (-1%) 2N-411 Mo=V County Hoard of County Commissioners Office of the County Administrator Ttte HkWiC GOD Cigar Factory 1100 wanton street Suite 205 Key West FL 53040 (305) $92-4441— Phone (305) 292-4544 — Fax June 20, 2011 Mayor Headw Cwmftn, DWWct 3 Mayor Pro Tom David Rios, DWd 4 10m W191rKPON DL*kt 1 George Na gent, 015t M 2 Syivla 3. Misphy, D18Wd S I Ronk Gastesi did indeed travel from Ft. Lauderdale, FL to Clearwater/Tampa on June 1, 2011 and returned to Ft Lauderdale on June 3, 2011. My personal vehicle was parked at the Ft. Laaud#rdals Airport parking garage during my travel and I do not have the receipt for the parking. With regards to my Spirit Ablim.bckets,. I. had requested my aide to arrange an early flight out on June 1 st and returned [ate a&moon or early evening of June 3rd. When she made the reservation she unknowingly: ma&.the reb= flight for the AM instead of PM. Neither she nor I noticed it when we got t'he confirmation. It wasn't until the moming of the 3rd when I looked at my ticket again and noticed I had missed my flight. Spirit's policies are that you can only change your ticket 24 hours prior to your departure time. Therefore, my return flight was forfeited. I then had to purchase another ticket far ening to return to Ft. Lauderdale. Roinan Gastesi, Cowffy Administrator State ,of Florida County of Monroe Sworn to and subscribed before me this 20 day of June, 2011 by Roman Gastesi. �Qr y carierm�kc� ur�rimsaeso+ -R2 E%Fifii:9: ys, �aK (Si of No Pu of Florida) aa�aa,sevrto�y�e+tadearaar� Personally Known-4— OR Produced Identification Type of Identification Produced Cvr-Connie From: reservations 0 spirit. corn gent: Thursday, May 26, 2011 3:11 PM . o: Gastesi-Homan Subject: Spirit Airlines Travel information ROMAN GASTESI 1100 SIMONTON STREET KEY WEST, FL 33040 US Confirmation Code: Booking Date: Customer Information: ame Mr. ROMAN GASTESI Baggage Information: Name Mr. ROMAN GASTESI Flight Information: _ an MR siairit " air ioes ISDI$T Thu 26 May 2011 FREE SPIRITn" Number Flight #/Seat # Enroll Today 570/18F 571/19F Date Fit Depart Wed 01 Jun 570 Fart Lauderdale, FL / 2011 Miami, FL AREA (FLL) Fri 03 Jun 571 Tampa, FL (TPA) 2011 Fare & Charge Breakdown: Bags 2 Checked Sags Time Arrive Time Stops 7:15AM Tampa, FL (TPA) 8:15AM 0 8:45AM Fart Lauderdale, FL / 9:44AM 0 Miami, FL AREA (FLL) Fare + FET: 78.00 Bags: 56.00 Seats: Travel Taxes and Fees: Total Fare Price: Visa : Balance Due: ET = 7.5% Federal Excise Tax 6.00 37.40 ------------------ 177.40 -177.40 ------------------ 0.00 rhank you for choosing Spirit Airlines, we look forward to serving you on your upcoming flight. Ne suggest you arrive at the airport 2 to 3 hours prior to your travel to make your experience easier end less stressful. Hotel Deals t.00M9 for a great ptaca to saw at Al V Ehm rate? C§* loci% to start warramg car row Wei geitaway deal now. Hertz Car Rental Click here for special eftrb such as banes miles, uKradet and dollars off Frofn Meru PAW 'N PLY. CTck here for Splrtt's special rate on airport pbrk". Save you►sdf time & money by reserving now. Af fig gy.y„pr bags now and save at least $5 per bag compared to paying at the airport. iew more information on our baggage policies, including carry-ons. AST BAG DROP saves time at the airport. Cl.iclK..here to see if your departure city offers Fast Bag rap for customers who buy bags ahead. HECK -IN omestic Travel (within the United States and Puerto Rico): :)u may be able to check in online 24 hours before your flight and save time at the airport (click here) tternational Travel: )r International travel we recommend you present yourself at the airport check -in counter 2 to 3 )urs prior to departure, with appropriate documentation for travel. )r more information on required documentation for travel, please contact the embassy or consulate of e country you are traveling to. j ffl T STATUS r check the Departure and Arrival Status of your flight (click here). 4AN lE1CANCEL you cannot make your flight, please visit www.spirit.com or call the Spirit Airlines Reservation Inter at 800-772-7117 at least 24 hours prior to the departure of any flight segment to make any ar By doing so, you avoid the risk of forfeiting the value of your reservation. (click here) -irrv-an Bag Except Zones Spirit Air'i Ines Cus t came r Rcace i p•t ..astesi j roman ...or No: tJDl Bi C44 @ 08:49PM Seat '3B Zone 4 i --F 03Jun I I Seq# 107 Fit NO: 57- Dwart: Tampa. 09:34PN Arrive: Fort Lauderdale 10;34PP SSR Code;: BA61 889 Ta�1 tl S : 04879213fA PLEASE BE ONBOARD THE AIRCRAFT 20 14INUyES WORE DEPARTURE iINE.IHANK YOU FOR FLYING SPIRIT AIRLINES. PLEASE VItiIT OLIR Njg1 ITE AT SPIkIT.L'DM rn rwrntrnt• rtrnairy 10 PROVIDE FTEDBALK PLEASL: LFIAIL SP1RII'AIRIMAILNJ.Cl1STHEIP.r:fliri OR wR11E SPIRIT t-I)STOMER RELATIONS 28(0 EXECUTIVE WAY MIRAMAR, FL 33025 No Carry -an Bag Except Zol, Spirit Airlines CListomer Receipt Law :Gastesi1Rown I• Custew No ate @ 6:30A at 1 �i one 3 0i urr Seq#74 Flt No: DepVt: Fort Lauderdale 07 Arrive: Tampa 08 SSR Codes: BAGT Hagrag #'s: 0487648126 PLEASE BE DN$OARD Till AIRCRAFT ZD MlllllTES BEFORE DEPARTURE TIME.TH.N" YOU FOR FLYING SPIRIT f,K +IFS. PLEASE VISIT 3UIR WEBSITE AT SPIRIT 1f TO PROVIDE FEEDBACK 10 PROVIDE FEEDBACK eLtMt rMIL SFIRITAIROMAILNJ.CUSTHEL.P.0'. OR WRIA SPIRIT CUSTOMER RELATIONS 2800 EXECUTIVE WAY MIRAMAR, FL 33025 CUNT oMCNROE KEY WUM momm 33M (=) 29"641 Monroe County Board of County Commissioners office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key Wed, FL 33040 (305) 292-4441 — Phone (305) 2924544 — Fax May 14, 2012 MAD AD OF cnuf+t [j QQt MMSIONERS Mayor David MM DisVict 4 Mayor PM Tern KIM wlgfiigbon, Disbict i Heaffw Carruthem D6Vct 3 George Nengen4 D t k t 2 SjdYla ], Mr#W, Dist k:t 5 RwWm MAY Y72012 FirtanN pAX. I Roman Gastesi did indeed travel from Miami to. Tallahassee on May 2, 2012 and returned to Miami on May 5, 2012. My flights reWming was from,Tallahassee to Atlanta, Atlanta to Miami. I do not have the boarding pass for the flight going from Tallahassee to Atlanta. • 2,a- Ro n Ga tesi, Co Administratar State of Florida County of Monroe Saturn to and subscribed before me this 15a' day of May, 2012 by Roman Gastesi. gJA MY�V0ow � Y�18, 2014 [lndervel9gtr (Signature,of'Nowi 2 1ic State of Florida) Personalty Known_\/_ OR Produced Identification . - Type of Identification Produced ETKT PASSENGER ITINERARY PAGE 91 F 133 D E LTA . NOT TRRR%IME GASTESI/ROMAN DATE/PLAil OF ISIIE- DRY/DATE FLIGHT STATUS CWJERA CM CI TY TINT SEAT C. M PFAL Few =P:B21*1 4'_.� J+ � ,:i «:� �ikC. Ik= _ •1.._kHNs��. i4B+ 5. �k�r eiti.Piii� �a:p�;F� g. c2WNPL.r �.1A_iN�: a"r •• _.iw'� �aa.- 82r1kF_: ::4c U� 0�_'� �Ir -4: r:rim: 927- _ ..�w.wr w"w'wfw CONTINUED . . 0 0062144660546 3 ETKT PASSENGER RECEIPT i� 02 OF 03 �. .�._ NOT TRi}AlWERROLE T*:.5 VOILR1`I. rXp:RFS 253Ak,- GASTESUROMAN DATE/PLREE OF IM e!MF:_ '_riz'r ISS AZT Id a.:P. COUP IMR GJI7F8 EATS ME MCEA_AT'IONr.:r- A� lLH12.56TFy1B925i, D. ;4%: ,77.453RDBNRCL D` *!Ik 24.EWC21a80 J50571_1,;alr USD S 71 .16 FUM OF MYMW ! :xxxxxxxxxxxx2sM/q= 269e / TAX 86. D4 =R A-,1U5022'-:.2S-,'LTK-.8e J ORISINAL FOP :xxxxxxxxxxxxees? ISSilED IN EN CMW FOB ,URIGINAL TXT aao-3bessso'. '� sa�2�Rs782s� USD6S7.20 0 006214466OS46 3 D E LT A ETKT RECEIPT TAX ITEMIZATION NOT TRANSFERABLE CASTES I /RDMAN TOTAL TAXES USD 86.04 :I'1p�k' u: u'IOJI: H: +"ill k 'K Wn�uWz NrTJJ+ Hr H"IU;fN '.4 H"DU Fe 0 006 2144660546 3 PAGE 03 OF 03 .iX AMDUV' '.e! .019L.11. 3''it •Ao Rom A L s, T L H L AFf i A r A r L 1 t illahassee rrl,Ll 1020 6qT DI-SO-17 man Gdstesi I I A u,,oiAJ ► K MAe2[flFfir t inta (Aru 1•1)5arn 11 I1 IT nL 11bb i L "I fir! • �s y7 r:r ..I r •� i'. ir.m ra tt 2 .-;.-'��"' t. u, .',ip (ri .lu ry r- i.. r. I: ''r yun � Y }•r �'+ 1 � k E yOHkUWN+.:•-}+ A al i 35C. x • Cry�� as f ~ L � ••a '•�••• i I61? r-ti,,,• r $ on - � 2 2 R 2 8 0 ) N6 _ \ § 8 \ e ° � % _ � e ■ ° — 9$§■&§§ I W k ■ o Q 2 § ) § f 8 k © 2LU � — 1 9/©$ a V g K ■ R o 16 C k FL E 2 a ! o § � L6 2 2 a J k ] — a § 2E2 § # / ■ k � ° a � . I cc d d u s I % § 4 � § ° � � � � ■ ° # @ E ■ � � � _ _ 2 } Lo § % k E $ k f k w American Airlines 'thank you for choosing American Airlines, American Eagle and AmericanConnection, members of the oneworld Alliance. Please find below a copy of your Miscellaneous Safes Receipt for the confirmed Right change on September 24, 2013 Ticket Dols Ticket Type Ticket Type Misc. Sales Receipt Electronic NO Passenger Data Passenger Dame Roman Gasteai Sale Data Issue Date 9124/2013 Sale Date 912412013 Sale Amount 75.00 USD Receipt number 0010645956894 Confirmed Flight Change Farm of Payment Number ExOration Date Credit Card 742 "'1" Issuing Agency Data Agency Name HBO-TBM Agency Number 4510641 Address Dallas Cq�pne FNW pVMN Armng Roldrzw fa'I coo Pee SMS Exctrngee 001 1550 Ili WASHINGiDN DC KO OA14XODIF NONE 115EO 77:'10:00 002 0930 WASHMOTON DC IUAMI NO 0A14XWI NONE USED 9126f 3 7S:40a00 Tl8.41 Apefty Name TK:KETIN3 AGENT deny Nem0ef MIA Page 1 of 1 AWAVYX' Flight, New Orleans Mon, Sep 30, 2013 Cost and billing umma Fifght Aeons Ticket(1) ...nut tr Total due at booking ws Wait raes Inuit aw Prices Ifeted are in USD unless noted. Addntwtal bagpaga fates may apply. This reservation was made on VW, Sep 26.2013 5:23 PM CUT. Traveler Information Travalae 1 : ROMAN GASTSSI Airline Ticket Number: 03773241533185 I Electronic Meet (if available): Standard $210.30 $219.30 Confli,mation Numbers Orbitz racialist io"tor PBC ZM804882M4 Aldine record locator: Not yet avallahle. The 1pr2ht r"airvation request has been sent t0 the alrl)najaN Flight information Terms and canddlons I Fare rules Lowe Mon, Sep 30 Depart Miami, FL. United Skates 11 40 AM Miami Arpon (MIA) Slap 1 Chadame, NC. United Slam 143PM Douglas Awl—(CLT) ChOVO of planes. Tkne hateean Orgies: Ohr57ndn wad Charlotte, NC , Unred Shase 2:AC PM Dauglas Airpon (CLT) Am" New Orleans, LA, United Stains 3 37 PM New Orleans Airport (MSY) TOW Clam 4hr 67MM _ US Always 749 Ecawm i Airbue A321 551 tact 12hrUM - US Airways 2049 Economy I ArWs A318 850 mi 11hr 57m in IS HIdo eiahr death seourtty>AWhrtelr Atrporta and airlines now regatre OW you obfaln a boarding peas Before entering #w soeudpy checkpoint Review the lafast airport security rules. Print 1.Iow window Hilton KOT¢is & arsoars HILTON NEW ORLEANS AIRPORT 901 AIRLINE DRIVE KENNER, LA 70062 United States of America TELEPHONE 504-46M000 • FAX 504-466,5473 Reservations www.hiiton.com or 1 800 HILTONS GASTESI. ROMAN Room No: 358/D2 Arrival Date: W3012013 3:54:00 PM 87200 OVERSEAS HWY F3 Departure Date: 10/112013 6:49:00 PM AduttlChild: 110 ISLAMORADA FL 33036 Cashier ID: KROBERIKRISTINA UNITED STATES OF AMERICA Room Rate: 199.00 AL: HH p VAT # Folio No1Che 907711 A Confirmation Number. 353SS74154 HILTON NEW ORLEANS AIRPORT 1/2112014 1.09:00 PM DATE IDESCRIPTION ID 1 REF NO I CHARGES CREDIT BALANCE 9130/2013 GUEST ROOM BCOLEM 3255520 $199.00 9/30/2013 9130C1013 SALES TAX ROOM OCCUPANCY TAX SCOLEM BCOLEM 3255520 3255520 S19.4L 'E $5.97 10/1/2013 VS *5742 BWILWR 3255997 (S224,37) —BALANCE'" $0.00 ,&u4-ajs4jA, *V1 Page:1 1-,..� CITY MOBILE _o5 Gov't St. PO Box 2446 Mobile, ALL 366,2 Office; 2451= 08-7055 October 1, '-w g) Parking Fee: $%o.00 Paid by Visa A.�742 There is meter parking b the Goventment Pharr huikling, a parking ]at on Chut'ch Street behind the building, nearby street parkingg, oryou can park atthe t'ivic Center printing lot. Rates var}'. Do not park at the Holiday Inn! You will gut ,i fifty dotlar parking ticket. Q G w E t�� N ul U bana.,,. .! Y. Roman Gadtese guest c��Crviduab Falco M M444 Arrival Tumclay Mar g,2C11 Departirra Wtdntsstiay Mar 9, 2011 Nights I People 2 0 o o Room rylu TcunistGardet Doable Rom # 119 >� ,S tlgttta Ti alChurgos TID6.00 Taxes $13.26 FaymrU-31_19ISOM .26 Total L L DateMuft--W---"ftM x d CM Tue 318/1 F Rein Fete _UX1 ��` ia) n�A TUC 3/8/11 7.o 1 7.00 t1.i;8 000 7.88 7.83 1 Wed 3/9/I i Nigistly Room Charges 99.0. a I 99.OQ 12.38 4.1fD 111.38 119.26 f Guest Payment VISA -119.26 1-119.26 DAQ 0.00 -119.26 0.00 I Ole hopdyas hsve anjoyed y#ur star} vuh lit Jilt will keep your guts' lrtformadOn an frlefar 2 years and sandy 0a retarlRdrrs of arrr MMMrpac*ga. We leak forward to seeing yarn agalrril Banana Say Resod & Marina - 4590 Ovoraeas Highway, IMarathan. FL 33D50 , (305) 743-3500 w www.6ara;netray.Dom - _. Fo1Fo Prlated Da; Too, 318111 9.30PM Pagel{ I aw } O Lu CO 4 Y M O M O � T T r O N T Q o � 0 0 r O m O It O aC C1 00 C+] M ti n r W �W r 05 4 rpPPPF�— cl J, kfj A 7 C. "a nqL F. Catnclhaideis A ikd to mare pMer notiticattons when he of she had a Lost/Stokn Purchasing Caul. The Monwe County Board of County C ommissianers Pardmi g Card Pohq and Peoced=s states the " 8. LOS r OR STOLEN PURCIL9SING CARDS 8.1 Should an employee lose or have their Purchasing Card stolen, it is the nmponwbditp of the Cardholder to irnmedistely notify the cmlit card issues, their Deganment Dumb=, the Purchasing Card Program Administrator and the Clews Accounts Payable/Receivable Divsiae< of the loss. See Exhibit 1— Monroe County Board of Co" Commissionew Purchasing Card Policy and Procedures. Per the Cou nty's policy, the ckrk's Amunts Payahle/Reacivahe Dwisim Was not notified of any lost or nAeu catd(s) by any CardboUm listed below YtolasLon of the policy control could &Moro far fraudulent activity to occur and cause liabfiity/exposure to Moose County. Card C.atd L "' 33+1•7 , > •' ' Agimtkm 10/24/ 2WO _ 06/15/201 � Lost/Stolcn 'V47 ;y s- : 03/16/201%, 05113/20P1 Lost/Swlen 09/30/2611 10/04/2012 .ast/Stolen 7233 '": `' 01/21/2011 02/03/201 f Lost/Stolen 3854 : ' 12/29/20M 03/31/2011 Lost/Stolen 1770 07/14/2011 08/09/2011 Loot/Stolen Sae Exhibit 9 — Bank of America Lost/Stolen Report. l 1. The Monroe County Canbidders. should abide by the Montoc Cmu ny Board of County Commissi Purchasing Card Policy and Pnocu dvm. 2. 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AGREEMENT Please review the terms stated below and sign: I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges. 1 agree to surrender the Purchasing Card immediately upon retirement, termination or upon request of an authorized representative of the BOCC. I understand that use ofthe Purchasing Card after privileges are withdrawn is prohibited. If the card is lost or stolen, I will immediately notify the issuing bank (Bank of America) by telephone. 1 will confirm the telephone notification by mail or facsimile to the issuing bank and with a copy to my Department Director and the Purchasing Card Program Administrator. I understand that failure to promptly notify the issuing bank of the theft, lost, or misplaced Purchasing Card could make me responsible for any fraudulent use of the card. Bank Contact: Jeri Winkleblack, Vice President, Florida Account Manager 850-56)-1737 Fax:850-561-1965 Customer Service: 800-822-5985 Fax: 757-823-7473 n- / Cardholder: I � G 7 Gi �� ( (-- -,. 1 f � ,-0 PF: OR PRINT NAME natltre.ZVI / � Date: Department: i. ". f w; f1G'.nwr Number: -. � t : Cr _ii 4 wd5 iird L-d. 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Pam Sellers From: Pam Sellers Sent: Friday, May 30, 2014 2:23 PM To: boar-tina@monroecounty-fl.gov, Shillinger-Bob; gastesi-roman@monroecounty-fl.gov Subject: Follow up on PCard audit meeting and June 26 correspondence Tina & Bob, Thank you for follow up correspondence providing information that we discussed at our meeting. Listed below are the following items that will be changed or removed from the audit report. The County Administrator should list the explanations given in your correspondence in his audit response to be included in the Final report. Finding A: $30.52 resort charge and sales tax will be changed as follows: $30.00* Resort fee Hotel charge $.52 sales tax Parking *The County may want to reconsider this charge for possible reimbursement to the Cardholder. Finding B: $13.26 Hotel tax item will be removed. Two (2) .99 cent itunes charges will be noted as reimbursed as of 05/27/14. $4.13 Sales tax item will be removed. $4.43 Sales tax item will be noted as credited by the merchant and resolved. FindincLC. $345.40 AA flight will be removed. $449.80 All rTran flight will be removed. $442.80 AirTran flight will be removed. $177.40 Spirit flight will be removed. $390.00 Delta flight will be removed. Four (4) items listed for Oct-2013 will be removed. $75.00 $218.30 $224.37 $10.00 Finding F. Card 3347 card deletion date will be corrected to read 03/16/11. Finding O: Card #9835 account closed date will be corrected to read 11/23/10. Thank you, Pamela Limbert Sellers, CFE Director of Internal Audit Clerk of Circuit Court & Comptroller Monroe County, Florida 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax sellers(a,,monroe-clerk.com AMY HEARIN, CPA tu,��.�c+ao�rxaor�r�u� Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. If you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. Pam Sellers From: Pam Sellers Sent: Monday, June 02, 2014 11:05 AM To: 'Boan-Tina' Cc: gastesi-roman@monroecounty-fl.gov; Shillinger-Bob Subject: RE: Draft Audit Good Morning Tina, I sent out an email Friday afternoon listing the changes that were being made to the draft. Don't worry about putting the Administrator' responses into the report. I will incorporate them. If you have any questions, please feel free to contact me. Thank you. Pamela Limbert Sellers, CFE Director of Internial Audit Clerk of Circuit Court & ComptrolIer Monroe County, Florida 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292-3591 (305) 295-3681 Fax i)sellers@monroe-clerk.com A Y HE VIED x CPA Please note that Florida has a broad public records law and that any communication with the County could be considered a public record. If you do not wish for your email address to become a public record, use the telephone or some other method of conveying your message. From: Boan-Tina rmal Ito: Boa n-Tina MonroeCoun-FL.Gov] Sent: Monday, June 02, 2014 10:40 AM To: Pam Sellers Cc: Gastesi-Roman; Shillinger-Bob Subject: Draft Audit Good morning Pam; Do we have the latest approved Final Draft Audit, Mr. Gastesi will be worlung on the response this afternoon. Tina Boan Budget Director Monroe County BOCC OMB, Suite 2-213 1 100 Simonton Street Key West, FL 33040 koan-Vna@monroecount il�aov j305j 292-4472 J3051 292-4515 Fax Please note: The State of Florida has a very broad public records law. Most written communications to or from the County regarding County business are public records available to the public and media upon request. Your e-mail communication may be subject to public disclosure EXHIBIT 21 County Administrator's Response to Draft Audit Report. County of Monroe The Florida. Keys Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292-4441 —Phone (305) 2924544 - Fax June 4, 2014 Amy Heavilin Clerk of the Court 500 Whitehead Street Key West, Florida 33040 RE: Draft Audit — Bank of America Purchase Card Account Ms. Heavilin, BOARD OF COUNTY COMMISSIONERS Mayor Sylvia J. Murphy, District 5 Mayor Pro Tem, Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 David Rice, District 4 I have reviewed the draft audit report and worked with staff to provide attached responses. Sincerely, Roman astesi Monroe County Administrator Cc: Bob Shillinger Tina Boan AUDIT REPORT OF MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING CARD POLICY AND PROCEDURES I. OBJECTIVES AND SCOPE At the request of the Monroe County Clerk of the Circuit Court and Comptroller, the Internal Audit Department has completed an audit of the purchasing card policy, procedures and related Bank of America Purchasing Card account. The audit objectives were to assess compliance with the Monroe County Board of County Commissioners' policies, procedures, resolutions and agreements. Other objectives were to evaluate whether • the assets of the County are being safeguarded; • internal controls have been establish; • internal controls are being followed, and • the results of the controls accomplish the goals of the County's intended purpose and policy. II. METHODOLOGY A. Internal Audit interviewed the following personnel to obtain information about the Purchasing Card Program: 1. Roman Gastesi, Jr., County Administrator 2. Tina Boan, Budget Director & Purchasing Card Administrator 3. Teresa Aguiar, Employee Services Director 4. Employee Services Staff 5. Honorable County Commissioner Danny Kolhage, Prior Clerk of the Circuit Court 6. County Attorney and Staff 7. The Clerk's Finance Department Staff 8. Bank of America Staff B. Internal Audit examined the following documents: 1. Monroe County Board of County Commissioners Purchasing Card Policy and Procedures approved April 19, 2006. 2. State of Florida Purchasing Card Policy. 3. Monroe County Personnel Policies and Procedures Manual, revised April 17, 2013 4. Monroe County Administrative Instruction 4725, dated June 18, 2012. 5. Monroe County Purchasing Card Program Training Materials. 6. Monroe County Board of County Commissioners "Request for Purchasing Card." 7. Monroe County Board of County Commissioners "Cardholder Agreement" 8. Monroe County Board of County Commissioners "Daily Purchase Card Purchase Report". 9. Bank of America "Cardholdet Statement of Disputed Item." 1 10. Monroe County Board of County Commissioners "Purchasing Card Telephone Order Form." 11. Monroe County Property/Equipment Tracking Form. 12. Monroe County Incident Report Form. 13. Monroe County Personnel Action Form. 14. Billing and Payments to Bank of America Purchasing Card Account. 15. Records obtained from Bank of America online account access related to Monroe County Purchasing Card Account. 16. Bank of America Purchasing Card Account Statements. 17. Monroe County Board of County Commissioners Audit Slip for Vendor: Bank of America. 18. State of Florida Voucher for Reimbursement of Travel Expense. 19. Correspondence of BOCC Staff. 20. Correspondence of Monroe County Clerk of the Circuit Court and Comptroller Staff. 21. Payments to the Bank of America Purchase Card Account Ending in 9215. 22. Clerk's Internal Audit Department's Review of Bank of America Purchasing Card Account Ending 9215 dated January 9, 2014. 23. Memorandums from the Clerk's Finance Staff to the Clerk. C. Internal Audit reviewed Monroe County Board of County Commissioners Purchasing Card Policy and Procedures to ensure that all terms and conditions were being complied with as documented. D. Internal Audit reviewed Administrative Instruction 4725 to ensure that all terms and conditions were being complied with as documented within the instruction. E. Internal Audit reviewed Bank of America Purchasing Card Statements/Purchases for proper approvals according to Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. F. Internal Audit reviewed Bank of America Purchasing Card Statements,. Purchases, and transactions for appropriateness and accuracy of payment. G. Internal Audit reviewed and traced payments for Bank of America Purchasing Card Statements to Monroe County financial records. 0 III. BACKGROUND INFORMATION On April 19, 2006, the Monroe County Board of County Commissioners approved the existing Monroe County Purchasing Card Policy and Procedures. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures state: "PURPOSE: To establish those procedures under which departments will control the use of Purchase Cards assigned to and utilized by Board of County Commissioners (BOCC) employees for purchasing non restricted commodities and services on behalf of the BOCC. These procedures are intended to accomplish the following: To enhance productivity, significantly reduce paperwork, improve controls, and overall cost associated with purchases. To ensure appropriate internal controls are established within each department procuring with Purchasing Cards so that they are used only for authorized purposes. To provide a convenient method for purchase, consolidate payments, improve customer service, reduce transaction cost, streamline processes, and capture spending information." The Policy further states, "the success of the BOCC Purchasing Card Program relies on the cooperation and professionalism of all personnel associated with this initiative. The most important participant is the Cardholder. The individual user is the key element in making this program successful." Exhibit 1 - Board of County Commissioners Purchasing Card Policy and Procedures. The Policy requires all Cardholders complete training and sign a Cardholder Agreement before they arc issued a Purchasing Card. Each Cardholder is required to execute a Cardholder Agreement which states "I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." The Purchasing Card Policy further states "Monroe County Board of County Commissioners Purchasing Card Policy and Procedures must be incorporated with the State of Florida Purchasing Card Guidelines, where applicable." The State of Florida Purchasing Card Guidelines state "Each cardholder is responsible for the purchases made on their card. They are requited to adhere to applicable Florida purchasing laws, rules and regulations...." The State of Florida Guidelines further states "Misuse of the purchasing card may result in disciplinary action up to and including termination of the employment and prosecution to the extent permitted by law." Exhibit 2 — State of Florida Purchasing Card Guidelines. Internal Audit examined the Monroe County BOCC Bank of America Purchase Card Account for the period of October 26, 2010 through February 25, 2014. During the audit period, Internal Audit found numerous acts by Cardholders which violate the BOCC Purchasing Card Policy and Procedures, Catdholder Agreement and State of Florida Purchasing Card Guidelines. Some Cardholders are not providing the required documentation to C substantiate their charges/purchases. There are instances that lack proper approval of required documentation. Some Cardholders are repeatedly violating the policy and procedures by purchasing disallowed products and services. The Purchasing Card Policy and Procedure defines what purchases are disallowed; the list below are specific examples: • entertainment • meals • personal use • alcoholic beverages and • non -work or personal use items and services. Some of these disallowed purchases have not been reimbursed by the Cardholders. Even when these disallowed charges are reimbursed, it is still a violation of the BOCC Purchasing Card Policy and Procedure as well as the Cardholder Agreement and State of Florida Purchasing Card Guidelines. Internal Audit asked the Purchasing Card Administrator if she was "aware of any abuses of the Purchasing Card by any Cardholder?" she responded 'While it's technically a violation, the BOCC does not consider it a violation of their own policy. " Although numerous violations occurred during the audit period, the Purchasing Card Administrator reported that she was not aware of any abuses by Cardholders and therefore none had been reported to the County Administrator. The BOCC Purchasing Policy states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Internal Audit requested from the County Administrator, Purchasing Card Administrator and Employee Services Director documentation referencing any disciplinary action, restriction and/or revocation of Cardholder privilege. No documentation was provided. The Purchasing Card Policy and Procedures are not being properly administered to accomplish the intended goals of improving control, reducing transaction costs, streamlining processes and ensuring that Purchasing Cards are only used for authorized purposes. The purpose and intent of the Board of County Commissioners Purchasing Card Policy and Procedures to reduce paperwork, transaction costs and streamline processes is not being accomplished. The Clerk's Staff is unable to rely on the accuracy and adequacy of the monthly submission of documentation & reconciliation for payment of the Bank of America Purchasing Card Account submitted by the Purchasing Card Administrator. In many instances, proper authorization is missing, proper documentation is missing, sales tax is being charged when it should not be and Cardholders are using the Purchasing Card for disallowed goods/services. The Clerk's Finance Staff reported spending a substantial amount of tune reviewing the monthly purchase card statement and documentation for payment submitted by the Purchasing Card Administrator. M The tnajority of the time (88%) the monthly submission is not received by the Clerk's Office until after the payment due date. This results in delinquent payment, cards being declined and staff r trusiranon. 0 IV. AUDIT FINDINGS Fes: A. Seven (7) cardholders purchased twenty-nine (29) items that were disallowed or lacking proper documentation. These charges have been resolved or reimbursed by the Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "2. USE OF PURCHASING CARD 2.1 THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES ONLY... 2.4 When using the Purchase Card, Cardholders should: 2.4.1 Ensure that the goods or services to be purchased are allowable." In addition, the Cardholder Agreement states "I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incurred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." All of the Cardholders listed below have signed a "Cardholder Agreement"_ See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The policy states "All Cardholders will complete training before they are issued a Purchasing Card." The policy further states "Participating in the Purchasing Card Program is a privilege being offered by the BOCC. If the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The Purchasing Card Administrator provided the training documents used in the required Cardholder training. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Internal Audit found many reoccurring purchases made by the same Cardholders that are in violation of the Purchasing Card Policy and Procedure. Even when these disallowed charges are reimbursed, it is still a violation of the BOCC Purchasing Card Policy and Procedure as well as the Cardholder Agreement and State of Florida Purchasing Card Guidelines. Exhibit 2 — State of Florida Purchasing Card Guidelines. The disallowed purchases consist of items associated with alcoholic beverages, entertainment, personal use, non -work or personal use items or services and meals. Please see the following table listing those charges: R Reimbursed Disallowed Purchases Statement Charge Amount Item Policy Violation Last four digits of Cardholder Acct # Reimbursed Jun-2011 $14.49 Restaurant Meals 2660 Yes Jun-2011 $123.17 Hotel Missing Recei t 2660 Yes Se t-2011 $3.97 Apple iTunes Personal Use 6294 Yes Oct-2011 $241.19 Hotel Personal Use - Additional Da 6294 Yes Jan-2012 $16.96 Movie Entertainment 8830 Yes an-2012 $23.24 Restaurant Meals 8830 Yes Mar-2012 $29.62 Restaurant Meals 8830 Yes Nov-2012 $18.10 Movie Entertainment 2660 Yes Nov-2012 $18.10 Movie Entertainment 8830 Yes Dec-2012 $35.46 Honor Bar Entertainment 5742 Yes Dec-2012 $10.70 Bike Rental Entertainment 5742 Yes Ma -2013 $18.10 Movie Entertainment 2660 Yes Au -2013 $18.10 Movie Entertainment 2660 Yes A -2013 $65.70 Car Rental Personal Use 2660 Yes Aug-2013 $ 5.60 * Taxi - Gratuity Disallowed — Should be reconsidered 0031 Yes Se t-2013 $16.35 Bistro Meals 9827 Yes Sept-2013 $22.90 Room Service Meals 9827 Yes Se t-2013 1 $36.15 Bistro Meals 5742 Yes Se t-2013 $22.03 Bistro Meals 5742 Yes Oct-2013 $302.19 Car Rental Personal Use 2660 Yes Oct-2013 $7.90 Toll Personal Use 2660 Yes Oct-2013 $36.16 Room Service Personal Use 5742 Yes Oct-2013 $14.00 Liquor Alcoholic Beverage 5742 Yes Nov-2013 $16.78 Lounge Meals 9827 Yes Nov-2013 $14.00 Restaurant Meals 9827 Yes Jan-2014 $30.52 Resort Fee + Sales Tax Personal Use 9942 Yes Jan-2014 $7.00 Parking Missing Recei t 5742 Yes Feb-2014 $171.48 Dinin Meals 1 9827 Yes Feb-2014 $20.00 Tiki Bar Personal Use 9827 Yes TOTAL $1,359.96 See Exhibit 4 — Disallowed Purchases. State Purchasing Card Guidelines allows up to .15% gratuity for taxi transportation. The County should reconsider this charge far possible reimbursement to the Cardholder. 0 The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Although Internal Audit found numerous instances of disallowed purchases and late approval of transactions during the audit period, the auditors did not find any documentation or reference to any disciplinary action, restriction of Cardholder use and privileges or cancellation of Cardholder privileges. The County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendations : 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 3. Per the Cardholder Agreement, the Purchasing Card Administrator should submit the reimbursements with the Monthly Statement to the Clerk's Finance Division. 4. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 5. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder misuse. 7. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. 0 • County Administrator's Resnonse: During the 4-year period subject to this audit (October 2010 through February 2014) there are 29 instances of inadvertent, accidental or erroneous charges on the purchasing cards, with each paid for, in full, by the respective Cardholder. We would like to note that missing from the list in Finding A is a disallowed charge for a restaurant meal that was accidentally put on the County card. We don't question the accidental nature of the charge. We do question the disparate treatment the item received from the Clerk's office. The item was discovered in the Purchasing Card Administrator's review of the monthly statement. When we called the Cardholder to inquire about remitting payment we were told that the Clerk had worked directly with the Cardholder to handle the reimbursement without any notification made by the Clerk to the County Administrator or Purchasing Card Administrator at the time of this occurrence. This is a direct violation of the BOCC's Purchasing Card Policy. We have concerns about hove and why such an exception was made by the Clerk's office for this particular item, especially in light of the fact it was not included in this audit. During the draft audit meeting with the Director of Internal Audit, the Director stated it was left out of the audit "because the Cardholder took immediate action to remit payment and it was a special circumstance that was ohziously an accident. " We would request a consistent and uniform application of policy and judgment for all accidental, erroneous and reimbursed uses. Certainly the following examples from the chart in Finding A demonstrate that "special circumstances" that may have applied: • January-2014 $30.52 Resort Fee: This resort fee was a mandatory nightly surcharge imposed by the hotel, regardless of whether the room occupant uses any amenities or facilities in the hotel. As a mandatory charge, and charged unbeknownst to the Cardholder, it should be considered part of the nightly room fee. Despite this, the card holder reimbursed this charge. This is an isolated, one-time occurrence as there are no other disallowed charges for this Cardholder. Oct-2011 $241.19: Additional hotel night, cardholder traveler stayed an additional night to accommodate flight times, and paid for it as a personal use day as opposed to charging it to the County. This is an isolated, one-time occurrence as there are no other disallowed charges for this Cardholder. • August-2013 $5.60: Taxi Gratuity, the Cardholder remitted a check for $5.60 for a taxi gratuity which is listed in the audit finding table. This is also an isolated, one-time occurrence as there are no other disallowed charges for this Cardholder. However, we question this particular recommendation by the Internal Auditor that we should have reimbursed the traveler up to $5.60 for this gratuity and informing us that it is an allowable item up to 15% in the State Purchasing Card Guidelines, apparently unaware that the BOCC adopted County Ordinance 004-2004 which is a more restrictive travel policy and does not permit gratuity as a reimbursable expense in any amount. We would further remind the Clerk's Office of its memo to OMB dated January 7, 2014, informing us that this very same $20 tip expense was disallowed as non -compliant with the County's travel policy. A Response to Auditor's recommendations: Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator or designee performs a monthly review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are addressed immediately and those that are known to be disallowed are paid for by cardholders immediately 3. Under the prior Clerk of the Court, checks were sent with the statement to the Clerk's Office for payment to the bank. Under the new Clerk, we were notified, verbally, and without notice, by the Chief Accountant, Cheryl Morgan that reimbursement checks should be sent directly to the Bank as "the Clerk's Office would no longer do that job for us." The Chief Accountant abruptly began returning reimbursement checks to the Office of Management and Budget, and directed us to provide additional supporting documentation showing the payment was made to the bank with the corresponding statement at the time it was forwarded to the Clerk's Office for payment. With the extremely high turnover rate of employees in the Finance Department over the past 18 months, we've gotten conflicting direction on several occasions and it has been confusing and difficult to get clarification on the changing procedures and requirements. Clarity on the Clerk's policies and procedures, written notification, and advanced notice if possible, would be very helpful. We agree with the Auditor that reimbursements should be submitted with the monthly statements to the Clerk's Finance Department as per the adopted policy. 4. Management and staff at all levels work diligently to properly administer the BOCC Purchasing Card Program. Recognizing that periodic audits are a good way to access where improvements can be made is precisely why the County Administrator encouraged the Clerk to move forward with an audit of the program, this report along with open dialog between. the Director of Internal Audit and Staff will help give us a better understanding of how we can implement new processes that will reduce the risk of exposure to the County. 5. The Purchasing Card Administrator will put a process in place to forward a copy of any accidental charges of disallowed items along with a copy of the Cardholders payment to both the County Administrator and County Attorney. In the event of what is considered "continual Cardholder misuse" the Purchasing Card Administrator will forward those items along with a memo of concern to the County Administrator and County Attorney. 6. The County Administrator will enforce disciplinary action which may include loss of privileges if he deems there is misuse on a continuing basis. 7. The Clerk of the Court will be notified in writing of any Cardholder loss or restriction of privileges. 10 8. The Purchasing Card Administrator will send out summarized reminders of disallowed items on a periodic basis and ask Cardholders to review the Policy as well as sign a statement of acknowledgement with respect to the policy on a yearly basis. IV Finding: B. Six (6) Cardholders purchased Eighteen (18) items that were disallowed or lacking proper documentation. These charges remain unresolved and/or unpaid by the Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "2. USE OF PURCHASING CARD 2.1 THE PURCHASING CARD IS TO BE USED FOR BOCC PURCHASES ONLY... 2.4 When using the Purchase Card, Cardholders should: 2.4.1 Ensure that the goods or services to be purchased are allowable." In addition, the Cardholder Agreement states "I agree to use this Purchasing Card only for actual and necessary BOCC business expenses incwred by me in accordance with the BOCC Purchasing Card Procedures. I have read the Purchasing Card Procedures, and agree to abide by the procedures contained therein. I acknowledge that use of this card for any purpose other than BOCC approved business expenses are prohibited and will be grounds for corrective action, up to and including termination. In addition, I agree that I must reimburse the BOCC for any such charges." All of the Cardholders listed below have signed a "Cardholder Agreement". See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The policy states "All Cardholders will complete training before they are issued a Purchasing Card." The policy further states "Participating in the Purchasing Card Program is a privilege being offered by the BOCC. I£ the County Administrator through the Purchasing Card Program Administrator and/or the Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The Purchasing Card Administrator provided the training documents used in the required Cardholder training. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Internal Audit found reoccurring purchases by the same Cardholders that are in violation of the Purchasing Card Policy and Procedure. The disallowed purchases consist of items associated with personal use, non -work or personal use items or services, meals and Florida Sales Tax. Some charges lacked the proper documentation and therefore were denied. All of the charges made by Cardholders were included on Bank of America Purchase Card statements submitted for payment to the Clerk's Finance Department by the Purchasing Card Administrator. These charges have not been paid and remain unresolved by the Cardholder or Purchase Card Administrator as of the date of this report. Please see the following table listing those charges. 12 Uppaid/Unresolved Charges Statement Month Charge Amount Item Issue Last four digits of Cardholder Account # Mar-2011 $13.26 Hotel Tax Hotel Tax — Marathon, FL 8247 Apr-2011 $34.00 Shuttle Service Missing Receipt 2660 A r-2011 $34.88 Hotel Tax Hotel Tax — Key West, FL 8247 Jun-2011 $63.72 Hotel Tax Hotel Tax — Clearwater, FL 2688 A -2011 $19.88 Hotel Tax Hotel Tax — Key Largo, FL 8830 Nov-2011 $15.33 Hotel Tax Hotel Tax, Miami, FL 2688 Nov-2011 $0.99 Apple iTunes Personal Use — Cardholder stated did not purchase 6294 Nov-2011 $0.99 Apple iTunes Personal Use — Cardholder stated did not purchase 6294 Aug-2012 $150.00 Hotel Documentation not in compliance 9876 Sept-2012 $129.00 Hotel Never submitted for payment by the Purchasing Card Administrator 2660 Se t.2012 $8.43 Minibar Personal Use 2660 July-2013 $182.97 Rental Car Lack of Documentation/ Affidavit Denied 5742 ul -2013 $25.56 Tolls Missing Receipt 5742 Oct-2013 $13.83 Restaurant Meals 5742 Nov-2013 $20.00 Taxi Gratuity Exceeds max allowed by policy ($15)/ $5 should be reimbursed by the Cardholder 2660 Nov-2013 $14.87 Rental Car Florida Sales Tax 5742 Dec-2013 $4.13 Sales Tax Florida Sales Tax 5742 an-2014 $4.43 Rental Car Florida Sales Tax 1299 TOTAL $ 736.27 See Exhibit 5 - Unresolved/unpaid charges. * State Purchasing Card Guidelines allows up to 15%gratuityfor taxi transportation. The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." 13 Although Internal Audit found numerous instances of disallowed purchases and late approval of transactions during the audit period, the County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendations 1. The Purchasing Card Administrator should have the outstanding charges above resolved and/or reimbursed by the Cardholder immediately. 2. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. I The Purchasing Card Administrator should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 4. The Purchasing Card Administrator should submit reimbursements with the Monthly Statement to the Clerk's Finance Division. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder misuse. T The County Administtator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 9. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. 14 Coum Administrator's Response: Cardholders and staff continuously and diligently work to resolve charges, and will continue to work on clearing off sales tax and disallowed items. Several items listed in the table as unresolved/unpaid charges have been corrected, paid for and or adjusted. During the period of November 2012 through January 2013, the extremely high turnover rate of the Clerk's Finance Department Staff often left us confused as to whom to communicate, and we were frequently not informed of a decision made in their office to disallow a charge, causing months to pass and making it more difficult to resolve issues. Examples: Mar-2011 $13.26: Tax refund was received and posted by the bank on a reissued card of a different number on 4/25/13. Aug-2012 $150.00 Hotel charge: It is unclear to us why this charge will not be approved by the Clerk's office. We believe the Clerk's office misunderstands the point of a "zero-ed out receipt." Typically we require a zero-ed receipt when reimbursing a traveler as a way to ensure that the traveler actually paid the hotel bill. However, when the traveler uses his/her P-Card, the County is paying the merchant directly, and no reimbursement is being made to an individual employee. The hotel receipt provided should be sufficient documentation to pay the bank for this charge. Nov-2013 $20.00 Taxi Gratuity: Personal check was sent Bank of America and was posted on 3/20/14, Additionally, this item is further notated that it "exceeds max allowed policy by $15." Again, we would like to note that this particular recommendation by the Internal Auditor that we should have reimbursed the traveler $5.60 and informing us that it is an allowable item up to 15% in the State Purchasing Card Guidelines in contravention of the BOCC adopted County Ordinance 004- 2004, which is a more restrictive travel policy and does not permit gratuity as a reimbursable expense in any amount. (We would further remind the Clerk's Office of its memo to OMB dated January 7, 2014, informing us that this very same $20 tip expense was disallowed as non -compliant with the County's travel policy.) • Dec 2013 $4.13 Sales Tax, a personal check was sent to Bank of America and was posted on 1/31/14. • Jan 2014 $4.43 Sales Tax, a refund was credited by the merchant to Bank of America on 4/15/14. Response to Recommendations: 1. The Purchasing Card Administrator will continue to work on getting charges resolved and/or reimbursed. 2. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 3. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are known to be disallowed are paid for by cardholders. We work with Cardholders and merchants to attempt to have disallowed items removed. IR 4. Under the prior Clerk of the Court, checks were sent with the statement to the Clerk's Office for payment to the bank. Under the new Clerk we were notified by the Chief Accountant, Cheryl Morgan (who abruptly began returning reimbursement checks to the Office of Management and Budget), that checks should be sent directly to the Bank as "the Clerk's Office would no longer do that job for us." The Chief Accountant also directed us to provide supporting documentation showing the payment was made to the bank with the corresponding statement at the time it was forwarded to the Clerk's Office for payment. With the extreme turnover of employees in the Finance Department over the past 18 months it is confusing as to what procedure we should follow. We agree with the Auditor that reimbursements should be submitted with the monthly statements to the Clerk's Finance Department as per the adopted policy. 5. The Purchasing Card Administrator will put a process in place to forward a copy of any accidental charges of disallowed items along with a copy of the Cardholder's payment to both the County Administrator and County Attorney. In the event of what is considered "continual Cardholder misuse" the Purchasing Card Administrator will forward those items along with a memo of concern to the County Administrator and County Attorney. 6. The County Administrator will enforce disciplinary action which may include loss of privileges if he deems there is misuse on a continuing basis. 7. The Clerk of the Court will be notified in writing of any Cardholder loss or restriction of privileges. 8. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 9. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. Finding: C. Three (3) Cardholders made twenty-three (23) purchases that have not been validated because of missing receipts and/or other required documentation. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "3.2 Missing Documentation — Missing documentation may result in the cancellation of the employee's purchasing card. No exceptions will be made. Cardholders must keep all receipts, boarding passes and any other documentation such as packing slips, registrations, etc., as normally required by the Clerk of the Court for payment. 3.3.1 Receipts: The Purchasing Card recei t or vendor's sales receipt for purchases must be supplied." "Failure to keep adequate receipts will lead to the loss of Purchasing Card privileges." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found numerous purchases for which the Cardholder did not submit receipts or other required documentation. It is the Cardholder's responsibility to acquire and retain receipts and other 16 required documentation to validate Purchase Card transactions. The proper authorizations cannot be achieved without the proper receipts and documentation. Providing an Affidavit instead of the required receipt or documentation circumvents the effectiveness of the policy and its controls. The Table below lists the instances of missing receipts from Cardholders at the time of submission of Monthly Statement by the Purchasing Card Administrator to the Clerk's Finance Division: Statement Month Charge Amount Item Last four digits of Cardholder Acct # Nov-2010 $25.00 American Airlines Change Charge 3347 Nov-2010 $566.70 American Airlines Airfare Change Charge & Orbitz Change Charge 3347 Feb-2011 $345.40 American Airlines Flight 3347 A r-2011 $30.00 Parking 8247 Ma -2011 $449.80 AirTran Flight 2660 Ma -2011 $20.00 Luggage Fee Receipt 2660 Ma -2011 $442.80 AirTran Flight 2688 Ma -2011 $90.90 A' Port Taxi 2688 Ma -2011 $21.00 Parking 2688 Jun-2011 $45.00 Parking 2688 Jun-2011 $177.40 Spirit Airlines Flight 2688 Mar-2012 $390.00 Delta Airlines Flight 2688 Ma -2012 $24.00 Taxi 3472 June-2013 $384.00 American Airlines Flight 5742 June-2013 $48.01 American Airlines Seat Assign Change 5742 June 2013 $13.83 FedEx Office 5742 June 2013 $3.39 FedEx Office 5742 June 2013 $24.22 FedEx Office 5742 June 2013 $13.42 FedEx Office 5742 Oct-2013 $75.00 American Airlines Change Charge 5742 Oct-2013 $218.30 1 US Airwayllght 5742 Oct-2013 $224.37 Hilton Hotel Stay 5742 Oct-2013 $10.00 Parking 5742 Exhibit 6 - Missing Receipts/Documentation for charges. The BOCC Purchasing Policy states "If the County Administrator through the Purchasing Card Program Administrator and/or Clerk of the Court becomes aware of any inappropriate or late approval of transactions, Cardholder privileges may be cancelled." The BOCC Purchasing Policy further states "The County Administrator will be responsible for resolving abuses by each Cardholder. Appropriate disciplinary action will be taken against any Cardholder who misuses their privileges of up to and including dismissal." Although Internal Audit found repeated incidents of missing documentation by individual Cardholders, the County Administrator stated that he was not aware of any disciplinary action taken against any Cardholder. Recommendation(s): 1. Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should ensure that the missing documentation for the charges above is provided by the Cardholder immediately or reimbursed by the Cardholder. 3. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness and proper documentation. 4. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 5. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder noncompliance. 6. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 7. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. S. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. County Administrator's Response: The documentation provided affidavits for items Nov-2011 through June-2013 were acceptable under the opinion of the Clerk at the time of the expense. All of the charges were processed and paid for by the prior Clerk. We are confused about the changing requirements, and there even seems to be confusion among the new Clerk's Finance staff as to what is acceptable in terms of documentation so clarification if difficult. For example: While reviewing this audit, an OMB staff member called the Clerk's Accounts Payable Supervisor on 5/27/14 to ask if incidental expenses like a missing taxi receipt would be paid and were told yes. On 5/29/14 the Purchasing Card Administrator spoke with the Director of Internal Audit who stated that she spoke with an Accounts Payable Clerk the prior day who told her it would not be paid. On 5/29/14 the OMB staff member called the same Accounts Payable Clerk the auditor had spoken to who stated that the Auditor must have misunderstood her and confirmed it W would be paid on a signed certified State of Florida Travel Voucher with or without an affidavit attached. Another example: On August 21, 2013, we were notified in writing through electronic mail by the Clerk's Finance Director that boarding passes are no longer required documentation for travel reimbursements or payments under the new Clerk. Based on this new direction, it is unclear to us as to why the items listed below are included in the audit's Finding C, as "missing receipts or documentation." • The affidavits listed below are specifically related to incomplete or missing boarding passes, affidavits were required under the previous Clerk. • Feb-2011 $345.40: American Airlines Flight, missing boarding pass • May-2011 $449.80: AirTran, incomplete boarding pass • May-2011 $442.80: AirTran, incomplete boarding pass • June-2011 $177.40: Spirit Airlines, incomplete boarding pass ■ March-2012 $390.00: Delta Airlines, incomplete boarding pass On Friday, May 23, 2014 a meeting was held with County Staff and the Director of Internal Audit for discussion and clarification of audit findings. When asked why the boarding pass items were included, the Director of Internal Audit stated that she was not made aware of the fact that boardins passes are not required by the Clerk. Staff provided her with a copy of the written notification from the Clerk's Finance Director referenced above. For the items dated October 2013, the Cardholder has since obtained all of the receipts and the Clerk's Office has since made payment to the bank for those items which was posted on 4/10/14. The Administration would like clearly defined examples, in writing, of what will and will not be acceptable documentation that specifically addresses special and unusual circumstances from the new Clerk. 1. The Purchasing Card Administrator will continue to work on getting charges resolved and/or reimbursed. 2. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 3. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are known to be disallowed are paid for by cardholders. We work with Cardholders and merchants to attempt to have disallowed items removed. 4. Under the prior Clerk of the Court, checks were sent with the statement to the Clerk's Office for payment to the bank. Under the new Clerk we were notified by the Chief Accountant, Cheryl Morgan (who abruptly began returning reimbursement checks to the Office of Management and Budget), that checks should be sent directly to the Bank as "the Clerk's Office would no longer do that job for us." The Chief Accountant also directed us to provide supporting documentation showing the payment was made to the bank with the corresponding statement at the time it was forwarded to the Clerk's Office for payment. With the extreme turnover of employees in the Finance Department over the past 18 months it is confusing as to what procedure we should follow. We agree with the Auditor 1 MF that reimbursements should be submitted with the monthly statements to the Clerk's Finance Department as per the adopted policy. 5. The Purchasing Card Administrator will put a process in place to forward a copy of any accidental charges of disallowed items along with a copy of the Cardholders payment to both the County Administrator and County Attorney. In the event of what is considered "continual Cardholder misuse" the Purchasing Card Administrator will forward those items along with a memo of concern to the County Administrator and County Attorney. 6. The County Administrator will enforce disciplinary action which may include loss of privileges if he deems there is misuse on a continuing basis. 7. The Clerk of the Court will be notified in writing of any Cardholder loss or restriction of privileges. 8. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 9. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. 20 FindinLY: D. Cardholders are allowing Florida Sales and Use Tax to be charged on their Purchasing Card when making tax exempt purchases. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "2.4 When using the Purchase Card, Cardholders should: 2.4.4 Inform the merchant that the purchase is tax-exempt. Review the receipt before leaving the store and if taxes were included, request a credit. 2.5.2 Purchases made in Florida and for use in Florida are exempt from Florida sales and use taxes. The BOCC tax exempt identification number is printed on the Purchasing Card. 2.5.2.1 As with all BOCC purchases, the Cardholder must be diligent when dealing with the merchant regarding taxes." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. There were seventeen (17) instances, in which Florida Sales and Use Tax was charged for goods and/or services purchased by the Cardholder. Internal Audit found that many of the charges for sales tax were car rentals procured by Cardholders on behalf of Monroe County, a tax exempt organization. Florida Sales Tax Exempt Purchases Statement Month Charge Amount Item. Last four digits of Cardholder Account# an-2011 $4.04 Rental Car Tax 3347 Mar-2011 $13.26 Hotel Tax 8247 A r-2011 $34.38 Hotel Tax 8247 Jun-2011 $63.72 Hotel Tax 2688 Jun-2011 $8.08 Rental Car Tax 2688 Au -2011 $5.81 Rental Car Tax 9827 A -2011 $19.88 Hotel Tax 8830 Nov-2011 $15.33 Hotel Tax 2688 Jun-2012 $2.56 Rental Car Tax 2660 an-2013 $9.22 Rental Car Tax 2660 Jun-2013 $3.28 Rental Car Tax 2660 Jun-2013 $11.97 Rental Car Tax 5742 Jun-2013 $5.00 Rental Car Tax 5742 Se -2013 $15.71 Rental Car Tax 9827 Nov-2013 $14.87 Rental Car Tax 5742 Dec-2013 $4.13 Sales Tax 5742 an-2014 $4.43 Rental Car Tax 5742 TOTAL $235.67 See Exhibit 7 — Florida Sales Tax Exempt Purchases. 21 Reeommendatx�on(l: 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. The Purchasing Card Administrator should review the Purchasing Card statements for any Florida Sales and Use Tax and have any Sales and Use Tax removed, credited or reimbursed by the Cardholder immediately. 3. The Purchasing Card Administrator should submit resolution of all Florida Sales and Use Tax issues with the Monthly Statement to the Clerk's Finance Division. 4. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 5. The Purchasing Card Administrator should report all Cardholder violations of BOCC Purchasing Card Policy and Procedures to the County Administrator for disciplinary action and/or loss of privileges. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder missing documentation. 7. The County Administrator should notify the Clerk's Finance Division of any Cardholder loss or restriction of Cardholder privileges. 8. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. County Administrator's Response: We agree, the table presented here is a duplicate listing of items already addressed in Finding A and Finding B, staff will continue to resolve sales tax issues that have not been paid or credited by the merchant and remain outstanding. 1. The Purchasing Card Administrator will continue to work on getting charges resolved and/or reimbursed. 2. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 3. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are known to be disallowed are paid for by cardholders. We work with Cardholders and merchants to attempt to have disallowed items removed. 4. Under the prior Clerk of the Court, checks were sent with the statement to the Clerk's Office for payment to the bank. Under the new Clerk we were notified by the Chief Accountant, Cheryl Morgan {who abruptly began returning reimbursement checks to the Office of Management and Budget), that checks should be sent directly to the Bank as "the Clerk's Office would no longer do that job for us." The Chief Account also directed us to provide supporting documentation showing the payment was made to the bank with the corresponding statement at the time it was forwarded to the Clerk's Office for payment. With the extreme turnover of employees in the Finance Department over the past 18 months it is confusing as to what procedure we should follow. We agree with the Auditor that reimbursements should be submitted with the monthly statements to the Clerk's Finance Department as per the adopted policy. 5. The Purchasing Card Administrator will put a process in place to forward a copy of any accidental charges of disallowed items along with a copy of the Cardholders payment to both the County Administrator and County Attorney. In the event of what is considered "continual Cardholder misuse" the Purchasing Card Administrator will forward those items along with a memo of concern to the County Administrator and County Attorney. 6. The County Administrator will enforce disciplinary action which may include loss of privileges if he deems there is misuse on a continuing basis. 7. The Clerk of the Court will be notified in writing of any Cardholder loss or restriction of privileges. 8. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 9. Monroe County Staff and Cardholders should reeducate themselves on the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures concerning disallowed purchases. W Finding: E. Payment on a Gato Building Office Lessee's U-Verse account. The following charges were made on Cardholder Account #9876 for payment on a "U-Verse" account in a Gato Building lessee's Name. Cardholder Account # Date of Charge Amount Charged 9876 March 13, 2013 $188.00* 9876 June 3, 2013 $70.00 9876 August 27, 2013 $60.00 9876 October 28, 2013 $123.00 $441.00 Of the $441.00 total payments made, it appears there was only one check in the amount of $188.00 received from Department of the Treasury to reimburse the Monroe County Board of County Commissioners. The Lease states "The BOCC shall direct its Administrator, Departments Heads, County Attorney, and staff to provide certain facilities and support to the Congressman as can be provided without requiring an increase in personnel, any purchase or lease of real or personal property, or any other out-of-pocket expenditures." These charges are inconsistent with the language of the lease for office space at the Gato Building. See Exhibit 8 — U-Verse payments on BOCC Purchasing Card and Lease. Recommendations 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 2. Monroe County Staff should pursue immediate reimbursement of these charges. The Purchasing Card Administrator and/or designee should review the Purchasing Card statements for disallowed purchases/charges and have those items removed or reimbursed by the Cardholder immediately. 4. The Purchasing Card Administrator should submit reimbursements with the Monthly Statement to the Clerk's Finance Division. County Administrator's Response: The lessee is the Office of the US Representative Joe Garcia. On the four occasions stated, the County Administrator's office received phone calls from the Congressman's office because the internet services in his office had been disconnected for non payment by the Clerk's Finance Department. We were told their office was behind with a heavy back -log. In a good faith effort to assist both parties, we extended immediate payment. The Lessee has requested reimbursement from the US Department of Treasury, and we are confident that we will be reimbursed by Treasury for the outstanding balances. 1. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. Staff is already working with the Congressman's office for payment. 3. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are known to be disallowed are paid for by cardholders. We work with Cardholders and merchants to attempt to have disallowed items removed. 4. Under the prior Clerk of the Court, checks were sent with the statement to the Clerk's Office for payment to the bank. Under the new Clerk we were notified by the Chief Accountant, Cheryl Morgan (who abruptly began returning reimbursement checks to the Office of Management and Budget), that checks should be sent directly to the Bank as "the Clerk's Office would no longer do that job for us." She also directed us to provide supporting documentation showing the payment was made to the bank with the corresponding statement at the time it was forwarded to the Clerk's Office for payment. With the extreme turnover of employees in the Finance Department over the past 18 months it is confusing as to what procedure we should follow. We agree with the Auditor that reimbursements should be submitted with the monthly statements to the Clerk's Finance Department as per the adopted policy. ME Finding: F. Cardholders failed to make proper notifications when he or she had a Lost/Stolen Purchasing Card. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "8. LOST OR STOLEN PURCHASING CARDS 8.1 Should an employee lose or have their Purchasing Card stolen, it is the responsibility of the Cardholder to immediately notify the credit card issuer, their Department Director, the Purchasing Card Program Administrator and the Clerk's Accounts Payable/Receivable Division of the loss. See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Per the County's policy, the Clerk's Accounts Payable/Receivable Division was not notified of any lost or stolen card(s) by any Cardholders listed below. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. Card Card Cardholder # Activation Date Delete Date Card Status 3347 10/24/ 2008 06/16/2011 Lost/Stolen 8247 03/16/2011 05/13/2011 Lost/Stolen 2688 09/30/2011 10/04/2012 Lost/Stolen 7233 01/21/2011 02/03/2011 Lost/Stolen 3854 12/29/2008 03/31 /2011 Lost/Stolen 1770 07/14/2011 08/09/2011 Lost/Stolen See Exhibit 9 — Bank of America Lost/Stolen Report. Recommendation(s): 1. The Monroe County Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator should ensure that all parties listed in the BOCC Purchasing Card Policy and Procedures are notified when she processes a card as Lost/Stolen. Counjy Administrator's Response: The Clerk's office was properly and timely notified Under the prior Clerk, the Assistant Finance Director handled the P-card program and served as the "Accounts Payable Agent." There was a very productive and open line of communication between the Budget Office and the Clerk's Office. The Clerk's Assistant Finance Director was keep abreast of each of these lost card instances via verbal communication, which was considered to be sufficient at that time. In the future the Purchasing Card Administrator will send a written memorandum directly to the Clerk to alert her of these instances. It should also be noted that an incorrect date was listed by the Auditor in the audit report: • Card 3347- Card deletion listed as 6/16/11 should read 3/16/11. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator will send written notification directly to the Clerk for any future occurrences. 3. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. Those items that inadvertently get charged to the card that are known to be disallowed are paid for by cardholders. We work with Cardholders and merchants to attempt to have disallowed items removed. M 4. Finding: G. Missing executed "Cardholder Agreements" for Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "QUICK REFERENCE 4. What is the responsibility of the Cardholder? • Upon acceptance of the Purchasing Card, employee must sign a "Cardholder Agreement". Signing this agreement, acknowledges employee receipt of the card and acceptance of responsibility for abiding by the terms and conditions of the agreement." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchasing Card Administrator and County Administrator, documentation of the "Cardholder Agreement" form for all current Cardholders. The auditors received a total of nineteen (19) "Cardholder Agreement" forms from Purchasing Card Administrator and County Administration collectively. The auditors determined that there were seven (7) missing "Cardholder Agreement" forms from the total of twenty-six (26) current Cardholders. See Exhibit 3 — Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The "Cardholder Agreement" form is missing from the following Cardholders: Last four digits of Cardholder Acct# 9926 9959 0015 0056 0064 0148 7954 In addition to being a policy violation, missing executed "Cardholder Agreements" allow for a control weakness and possible liability and exposure for the County should the Purchase Card be used fraudulently. Recommendation(s): 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator should ensure that a "Cardholder Agreement" is executed by all Cardholders prior to issuance of a BOCC Purchasing Card. We] • County Administrator's Response: These are emergency cards that have not been issued to any cardholders, and as such cannot have executed cardholder agreements. As stated they are for emergency purposes, and are kept under lock and key. I£ the County were to experience a serious emergency disaster situation immediate access to cards by key staff will enable Monroe County to respond to the needs of our citizens in an expeditious manner. They will not be issued to cardholders without the proper documentation. There has never been any activity on the cards listed. 1. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator does ensure that a "Request for Purchasing Card" is completed prior to issuing purchasing cards to Cardholders. 3. The BOCC Purchasing Card policy is silent on the issue of emergency cards, but would benefit from an additional statement addressing the purpose and procedures for emergency cards. Finding: H. Missing "Request for Purchasing Card" Forms for Cardholders. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "6. REQUEST FOR INITIAL, ADDITIONAL, OR CHANGES TO PURCHASING CARD 6.1 Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card" form. The Form will be processed by the affected Department Director, who will forward the request to the Purchasing Card Program Administrator." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchasing Card Administrator and the County Administrator, the "Request for Purchasing Card" form for all current Cardholders. The auditors received from. the Purchasing Card Administrator and the County Administrator a total of nineteen (19) "Request for Purchasing Card" forms for Cardholders. Internal Audit determined that seven (7) "Request for Purchasing Card" forms were missing from the total of twenty-six (26) current Cardholders. See Exhibit 3 — Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The "Request for Purchasing Card" form is missing from the following Cardholders: Last four dWts of Cardholder Acct# 9926 9959 0015 0056 0064 0148 7954 Missing "Request for Purchasing Cat&" forms is a violation of the policy's intended control. Recommendations : 1. Monroe County Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Purchasing Card Program Administrator and/or designee should ensure that a "Request for Purchasing Card" form is completed before issuing a BOCC Purchasing Card. 30 County Administrator's Response: These are emergency cards that have not been issued to any cardholders, and as such they are not accompanied by a "Requests for Purchasing Card." As stated they are for emergency purposes, and are kept under lock and key. If the County were to experience a serious emergency disaster situation immediate access to cards by key staff will enable Monroe County to respond to the needs of our citizens in an expeditious manner. They will not be issued to cardholders without the proper documentation. There has never been any activity on the cards listed. 1. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. The Purchasing Card Administrator does ensure that a "Request for Purchasing Card" is completed prior to issuing purchasing cards to Cardholders. 3. The BOCC Purchasing Card policy is silent on the issue of emergency cards, but would benefit from an additional statement addressing the purpose and procedures for emergency cards. 31 F I. Absence of Proper Approval/Authorization on "Request for Purchasing Card" Forms. Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "Requests for a new Cardholder or changes to a current Cardholder will be done by submitting "Request for Purchasing Card" form. The Form will be processed by the affected Department Director, who will forward the request to the Purchasing Card Program Administrator." The policy further states "All requests for Purchasing Cards must be approved by the Purchasing Card Program Administrator and/or the Budget & Finance Division Director." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found that the approval for a request for Purchasing Card is not clearly documented on the "Request for Purchasing Card" form. On fifteen (15) of the nineteen (19) "Request for Purchasing Card" forms provided, the Purchasing Card Administrator signed the form in place of the "Signature of Division Director". It is not clearly stated on the "Request for Purchasing Card" form if the Purchasing Card Administrator's signature is an approval of the Request and/or a submittal of the Request. The four (4) remaining "Request for Purchasing" Card forms were not signed by the Purchasing Card Administrator. See Exhibit 3 -- Purchasing Card Administrator Response to Request for Information. See Exhibit 10 — County Administrator Response to Request for Information. The Request form is directed to the "Purchasing Card Administrator" therefore, it is a vital control for the request to be signed by the Division Director and then approved by the Purchasing Card Program Administrator and/or the Budget & Finance Division Director. Absence of the Division Director's signature is a control violation. Recommendation(s): 1. The Monroe County Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The "Request for Purchasing Card" form should be altered to include a signature/approval line for the Purchasing Card Program Administrator and/or Budget & Finance Division Director. 3. Monroe County Management Staff should properly approve the Request for Purchasing Card form when requesting an initial, additional or changes to a purchasing card. County Administrator's Response: Additional control measures are vital to a successful card program. The "Request for Purchasing Card" document, though in accordance with the BOCC Purchasing Card program policy, will be amended to include a new line for an additional signature for added control measures. 1. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. W4 2. The "Request for Purchasing Card" document will be amended to include a new line for an additional signature for added control measures. 3. Management staff will incorporate the added signature to the "Request for Purchase" form. m Finding• J. Property/Equipment Tracking Form Missing for Current Cardholders. The Monroe County Administration Instruction 4725, dated June 18, 2012 states: "DISTRIBUTION When ANY property or equipment is issued to employees, a "Property/Equipment Tracking" form must be completed by the employee's supervisor within five (5) working days of the employee acquiring the property/equipment and signed by the employee acknowledging the receipt of such. Upon completion of the form, the department must keep the original form and ensure that a copy of the form is sent to the Human Resources office to be placed in the employee's official personnel file." Note: "County Credit Card" is an item preprinted/listed on the "Property/Equipment Tracking Form". See Exhibit 11- Monroe County Administrative Instruction 4725, dated June 18, 2012. The following is a listing of current Cardholders that do not have a Purchasing Card documented on a "Property/Equipment Tracking" Form. Last four digiLs of Cardholder Acct. # 7487, 9710 Same Cardholder 6678 9827 7622 2402, 0464 Same Cardholder 9913 See Exhibit 12 - Employee Services Director's Response to Request for Information. The "Property/Equipment Tracking Form" is a control in place to help ensure that Monroe County Property, in this case the Purchasing Card is returned upon separation. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. Recommendation(s): 1. Monroe County should audit their Human Resource employee files and add the Purchasing Card to or complete an additional "Property/Equipment Tracking Form" for all current Cardholders. 2. When a Purchase Card is issued, Monroe County Supervisors, Department Directors and the Purchase Card Administrator should work together to ensure that a "Property/Equipment Tracking Form" is completed and sent to the Human Resources office to be placed in the employee's official personnel file in accordance with Monroe County Administrative Instruction 4725. all Coum Administrator's Response; The Office of Management and Budget will assign additional resources to its office and develop a process for following up with Supervisors to ensure Cardholders have the purchasing card documented on a "Property/Equipment Tracking" form. 1. The Purchasing Card Administrator will put a process in place for ensuring employee files are complete. 2. The Purchasing Card Administrator will put a process in place for ensuring that employee files are updated for new card issuance. No F K. Absence of proper approval of "Daily Purchasing Card Purchase Report." The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "In, addition, certification of all purchases is required by each Cardholder, with verification performed by their immediate supervisor before payment is made to the vendor." "3.3.3 Immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Noncompliance may mean denial of future use, or other disciplinary action." "3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within. two (2) days after receipt from Cardholder. The department's director will fax all "Statement of Disputes" to Bank of America." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found Cardholders approving their own "Daily Purchase Card Purchase Report" Form and instances of Cardholder "Daily Purchase Card Purchase Report" Forms not being approved by the Division Director. The auditors recognize that ultimately the Purchasing Card Administrator signs off on all of the expenditures submitted, but the verification procedures are controls put in place to provide additional protection for safeguarding the County's assets. In addition the Policy states " Department Directors, because of his/her knowledge of the job responsibilities of Cardholder, are required to look at each Cardholder's purchases, and at the merchant who made the sale in or to determine if these items were for Official Use and if they were items allowed to be purchased in accordance with the instructions provided." See Exhibit 13 — "Daily Purchase Card Purchase Report" forms. Recommendation(s): 1. Monroe County Management Staff should abide by and administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. 3. "Daily Purchasing Card Purchase Report" forms should be certified by the Cardholder and verified by the Cardholder's immediate supervisor, Department Director and finally the Purchasing Card Administrator. 4. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness, proper approval and proper documentation. W 5. The Board of County Commissioners should evaluate the current Purchasing Card Policy and Procedures which does not address the proper approval of the "Daily Purchasing Card Purchase Report" for the County Administrator, County Attorney and Commissioners and possibly amend or update the policy to address these instances. County Administrator's Response: There will be occasional extenuating circumstances for which a Division Director is not available to sign a "Daily Purchase Card Report". The Purchasing Card Administrator, who is also the Budget and Finance Director, has fiscal authority to sign for all expenditure accounts in the County and ultimately approves the expenditure. This is a rare occurrence but will happen. 1. Monroe County Management and Staff abide by the Purchasing Card Policy and Procedures. 2. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. I Only on rare occasions does the Purchasing Card Administrator act as the approving signatory agent. 4. The Purchasing Card Administrator reviews the submission for completeness, proper approval and documentation acknowledging that there will be occasional extenuating circumstances for which she must act as the signatory agent. 5. A review of the current policy language for possible amendment by the BOCC is underway. WA Finding L. The Submission of Monthly Bank of America Purchase Card Statement and supporting documentation for payment to the Clerk's Office is not occurring in a timely manner. The Monroe County Board of County Commissioners Purchasing Card Policy sets out the following procedures to ensure prompt processing and payment of the Bank of America Purchase Card Account Ending in 9215. "3.3.3 Immediately following a purchase, the Cardholder must submit the charge slip to his/her department's director, via, their immediate supervisor. The charge slip must be stapled to a completed Daily Purchase Card Purchase Report. Non-compliance may mean denial of future use, or other disciplinary action." "3.3.4 The department's director reviews the Daily Purchase Card Purchase Report received from the Cardholder and where applicable, a "Statement of Dispute," is attached. Once review is completed, the department's director will forward to the Purchasing Card Program Administrator within two (2) days after receipt from Cardholder. The department's director will fax all "Statement of Disputes" to Bank of America." "3.3.6 The Purchasing Card Administrator will be responsible for reviewing completed statements from all Cardholder, verifying approval of purchases, resolving any questions on the purchases, and signing the cover letter that accompanies the statements and forwarding completed package with all attachments to the Clerk's Office within three (3) working days after receipt from the department directors. All statements should be furnished to Clerk's Office at the same time..." "3.3.6.1 All attachments to the Statement must be stapled to the statement and be sent to the Clerk's Office not later than the third working day_ after being received by the Card Administrator." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. The Bank of America Purchase Card Account statement period closes at the end of the 25d' day of each month. The Purchase Card Administrator has electronic access to the purchasing activity at any time. Policy directs that Daily Purchase Card Reports should be completed by Cardholders immediately following a purchase, approved by the Department Director and forwarded to the Purchase Card Administrator. Therefore, it should not take an average of Sixteen (16) business days after the statement closes for the Clerk to receive the complete monthly package for payment. For Thirty-six (36) of the last forty-one (41) statements, the monthly package for payment was not received by the Clerk's Office until after the payment due date. When payment is not made by the due date it can result in the Purchase Cards being put on Hold or Declined. Late Payments may also affect Monroe County's ability to renew this contract with Bank of America. Exhibit 14 — Timeliness of Submission of Monthly Statement and Documentation for Payment to the Clerk's Finance Department. Timeliness of Submission of Monthly Statement and Documentation for Payment to Clerk's Finance Division. # of business days between Statement end Date & Clerk Statement Ending Date Payment Due Date Date Received by Clerk_ Receipt date November 25, 2010 December 8, 2010 December 14, 2010 11 days* December 25, 2010 file not in record January 25, 2011 February 8, 2011 February 2, 2011 5 days February 25, 2011 March 11, 2011 March 11, 2011 9 days March 25, 2011 April 8, 2011 April 15, 2011 14 days April 25, 2011 May 9, 2011 June 2, 2011 26 days* May 25, 2011 June 8, 2011 June 29, 2011 23 days* June 25, 2011 July 8, 2011 July 29, 2011 23 days* July 25, 2011 August 8, 2011 August 22, 2011 19 days August 25, 2011 September 8, 2011 September 19, 2011 15 days* September 25, 2011 October 7, 2011 October 17, 2011 14 days* October 25, 2011 November 8, 2011 November 18, 2011 16 days* November 25, 2011 December 9, 2011 December 22, 2011 18 days* December 25, 2011 January 6, 2012 January 9, 2012 8 days* January 25, 2012 February 8, 2012 February 9, 2012 10 days February 25, 2012 March 9, 2012 March 19, 2012 15 days March 25, 2012 April 6, 2012 April 16, 2012 14 days* April 25, 2012 May 9, 2012 May 22, 2012 18 days May 25, 2012 June 8, 2012 June 27, 2012 21 days* June 25, 2012 July 9, 2012 August 7, 2012 29 days* July 25, 2012 August 8, 2012 September 17, 2012 36 days* August 25, 2012 September 7, 2012 October 1, 2012 24 days* September 25, 2012 October 9, 2012 November 7, 2012 29 daps* October 25, 2012 November 8, 2012 November 15, 2012 14 days November 25, 2012 December 7, 2012 December 12, 2012 10 days* December 25, 2012 January 7, 2013 January 10, 2013 10 days* January 25, 2013 February 8, 2013 February 12, 2013 12 days February 25, 2013 March 11, 2013 March 14, 2013 12 days March 25, 2013 April 8, 2013 April 8, 2013 9 days* April 25, 2013 May 9, 2013 May 10, 2013 10 days -May 25, 2013 June 7, 2013 June 13, 2013 13 days* June 25, 2013 July 9, 2013 July 22, 2013 17 days* July 25, 2013 August 8, 2013 August 15, 2013 14 days August 25, 2013 September 6, 2013 September 6, 2013 8 days* September 25, 2013 October 9, 2013 October 15, 2013 12 days* 39 October 25, 2013 November 8, 2013 November 22, 2013 19 days* November 25, 2013 December 25, 2013 January 25, 2014 December 9, 2013 January 7, 2013 February 7, 2014 December 19, 2013 January 27, 2014 February 11, 2014 15 days* 20 days* 11 days February 25, 2014 March 11, 2014 March 13, 2014 11 days March 25, 2014 April 8, 2014 April 11, 2014 12 days * # of Days adjusted for Holidays occurring during the period. Recommendations : 1. The Monroe County Purchasing Card Cardholders should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 2. Monroe County Department Directors, the Purchasing Card Administrator and the County Administrator should properly administer the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. 3. The Bank of America Purchasing Card Statement monthly package should be submitted to the Clerk's Finance Division in a more timely manner and prior to the payment due date. 4. The Purchasing Card Administrator should review the submission of the Monthly Statement to the Clerk's Finance Division for completeness and proper documentation. The Purchasing Card Administrator should reconcile any beginning balance on the Monthly Statement to ensure any and all outstanding items have been resolved. 6. The County Administrator should enforce applicable disciplinary action and loss of privileges for continual Cardholder missing documentation. County Administrator's Response: We are reviewing the process for streamlining and reducing the amount of time required to get the monthly billing to the Clerk's office for payment. Since the inception of the Purchasing Card Program in 2006 there have only been 2 instances that have occurred (both under the direction of the new Clerk) within the last 18 months where the bank has cut off the BOCC's charging privileges for non-payment. Extreme staff turnover of Clerk's staff left BOCC staff somewhat confused and frustrated as to who they should be working with to ensure a smooth monthly payment process. It is recognized that improvement is needed in the turnaround tune and number of business days between the date the statement is ready and when it is forwarded by OMB to the Clerk's Finance Department fox review. weekends & holida s weekends & holid s weekends & hollda 1. Purchasing Card Cardholders make diligent efforts to follow the Purchasing Card Policy and Procedures. 2. Monroe County Management and Staff abide by the Purchasing Card Policy and Procedures. 3. We are reviewing the process for streamlining and reducing the amount of time required to get the monthly billing to the Clerk's office for payment. 4. The Purchasing Card Administrator or designee performs a review of all statements for purchases/charges. 5. The Purchasing Card Administrator shall create a process to track outstanding items. 6. The County Administrator will enforce disciplinary action which may include loss of privileges if he deems there is misuse on a continuing basis. MR Finding: M. The Clerk's Office is not receiving monthly statements from Bank of America for Purchase Card account. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states: "3.3.2 The Purchasing Card Issuer, Bank of America, will provide one copy of the billing statement to the Program Card Administrator and one copy to the Clerk's Office, at the end of the billing cycle..." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. As of the date of this report, the Clerk's Office is not receiving the monthly billing statement for Bank of America Purchase Card Account at the end of the billing cycle. Recommendations : 1. The Purchasing Card Administrator should immediately direct Bank of America to provide a copy of the monthly billing statement to the Clerk's Finance Division pursuant to the Monroe County BOCC Purchasing Card Policy and Procedures. County Administrator's Response: Under the previous Clerk it was agreed that paper statements were not requited as both the Finance Director and Assistant Finance Director were given on-line access to the BOCC's Bank of America site at the Auditor level. After the new Clerk took over there was extreme turnover of finance staff and we were unsure of who would fill this role. We made contact with the Finance Director in the Clerk's office but never heard back. We contacted Serafin Cabayan, Officer, Treasury Services Advisor, with Bank of America who has informed us in writing that the bank is unable to set zi du plzcaie billing statements. We need to discuss on-line access with the Clerk or present to the BOCC a possible revision to the policy language. 1. Reviewing possible policy revision language with the BOCC. WA Finding: N. Some Cardholders have been assigned more than one (1) Purchase Card and Account Number. Internal Audit discovered several Cardholders who had been assigned more than one Purchase Card and Purchase Card Account number. Internal Audit asked the Purchasing Card Administrator, "Does any Cardholder have more than one card assigned to them?" The Purchasing Card Administrator's response was "No". See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Bank of America records show the following cardholders assigned more than one Purchase Card. Some Cardholders had two (2) or more cards "active" for the same time period. Card # Date Card Opened Date Card Closed 0381 12/27/2008 11/27/2012 6776 12/29/2008 11/01/2013 Both of these Card numbers were assigned to the same Cardholder. • Both of these Cards were active from 12/29/2008 to 11/27/2012. Card # Date Card O ened Date Card Closed 0577 12/27/2008 12/29/2008 3854 12/29/2008 03/31/2011 Listed as Lost or Stolen 9659 12/29/2008 09/12/2013 2660 04/01 /2011 Still Active All four (4) of these Card numbers were assigned to the same Cardholder. • 3854 & 9659 were active at the same time from 12/29/2008 to 03/13/2011. • 9659 & 2660 were active at the same time from 04/01/2011 to 09/12/2013. Card # Date Card Opened Date Card Closed 7487 05/01/2013 05/02/2013 9710 05/01/2013 Still Active • Both of these Card numbers were assigned to the same Cardholder. Card # Date Card Opened Date Card Closed 2402 11/25/2013 12/05/2013 0464 11/26/2013 Still Active Both of these Card numbers were assigned to the same Cardholder. Both of these Cards were active from 11 /26/2013 to 12/05/2013. Card # Date Card Opened Date Card Closed A 3347 10/24/2008 03/16/2011 Listed as Lost/Stolen 8247 03/17/2011 05/13/2011 Listed as Lost/Stolen 2688 05/14/2011 10/04/2012 Listed as Lost/Stolen 4502 10/05/2012 11/13/2012 4151 10/06/2012 11/13/2012 5742 10/05/2012 Still Active • All Six (6) of these Card numbers were assigned to the same Cardholder. 4502 & 4151 were active at the same time from 10/06/2012 to 11/13/2012. 4502, 4151 & 5742 were active at the same time from 10/06/2012 to 11/13/2012. The Bank of America Purchase Card statement ending April 25, 2013 shows transactions for Card number 4151 and 5742, both assigned to the same Cardholder. There aren't any purchases on this statement to the 4151 account but there is a credit in the amount of $13.26 from BANANA BAY RESORT. This account number does not show any other activity during the audit period. See Exhibit 15 — Cardholders assigned more than one Card/Account number. The auditors question the validity, purpose and appropriateness of any Monroe County Board of County Commissioners Purchase Cardholder having more than one active card at a time. Having multiple cards open at the same time for the same Cardholder is a lack of control which could result in fraudulent activity, exposure and possible liability to Monroe County. Recommendations: 1. The Purchasing Card Administrator should review the active Purchasing Cards to assure that Cardholders only have one Card/Account number assigned to them at a time. 2. Monroe County should strengthen the policy by implementing additional internal controls; specifically the segregation of duties. This type of control is critical to reduce the risk of both erroneous and inappropriate actions as well as potential fraud. 3. The Purchasing Card Administrator should provide records documenting the validity, purpose and appropriateness of the above Cardholders have more than one active card at a time. County Administrator's Response_ No one is given more than one card at a time. We met with the Clerk's Internal Auditor on May 23, 2014 and discussed with her that no one had more than one card. She requested supporting documentation and we supplied it. Examples of additional cards that were never "assigned" to Cardholders: Card#6776, Key punch error. This card was opened with $1 limit in error -card never issued to cardholder cut up system was cleaned up at a Iater date • Card#0577, Keypunch error. This card was ordered with a misspelled name -never issued to A cardholder cut up, system was cleaned up at a later date. • Card #9659, Key punch error. This card was opened with $1 limit in error -never issued to cardholder cut up system was cleaned up at a later date • Card#7487, Key punch error. This card was opened with $1 limit in error -card never issued to cardholder cut up system was cleaned up at a later date Card#2402 Did not think system took first card requested second card ordered by mistake card destroyed upon receipt. • Card#4502 &4151 Did not think card orders went through system both deactivated never issued destroyed. 1. The Purchasing Card Administrator will assign additional resources to OMB and put a process in place for timely updating of the bank card system. 2. The Purchasing Card Administrator will assign additional resources to OMB and put a process in place for segregation of duties. 3. Subsequent to the June 23, 2014 meeting with BOCC Staff and the Clerk's Internal Auditor when it was clarified that the card banking on-line system was just cleaned up at a later date, she requested supporting documentation from the bank showing no activity on any of the cards had occurred, that documentation was forwarded on Tuesday June 27, 2014 as requested. WO Finding: O. Purchasing Cards were not deactivated immediately upon Employee Separation/Retirement. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "9. EMPLOYEE TERMINATION/TRANSFER 9.1 A Cardholder who terminates their employment must relinquish their Purchasing Card at the time of the separation from BOCC to their Department Director who will forward the card to the Purchasing Card Programs Administrator. The Purchasing Card Program Administrator will notify the bank and the Cardholder's card will be immediately deactivated." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit found that during the audit period, there were eight (8) instances when the Cardholder's card was not immediately deactivated at the time of separation. The auditors observed numerous inconsistencies between the "Account Closed Date" listed by the "Purchasing Card Administrator Inventory List" and the Bank of America card "Delete Date". None of the "Account Closed Dates" listed on the "Purchasing Card Inventory List" were immediately following the separation date of the employee. See Exhibit 3 — Purchasing Card Administrator's Response to Request for Information. Violation of the policy control could allow for fraudulent activity to occur and cause liability/exposure to Monroe County. The following is a comparative list of BOCC personnel that separated or retired. Cardholder Card Delete Account Closed Date Payroll Date listed by according to Time Period between Separation/ Purchase Card Bank of Separation/Retire Date & Cardholder # Retire Date Administrator America BOA Card Delete Date 9835 11/15/2010 11/30/2009 04/24/2012 1 year, 5 months, 9 days 0023 10/31/2012 11/13/2012 11/13/2012 13 days 0049 09/30/2011 09/30/2012 04/24/2012 6 months,25 days 0080* 12/28/2012 09/30/2011 01/16/2014 1year, 19 days 10/17/2013 0130 09/30/2013 10/17/2013 01/16/2014 3 month,17 days 9967 06/30/2012 Not on re ort 09/25/2012 2 months, 26 days �0381 11/19/2012 11/30/2012 11/27/2012 8 days 6776 11/19/2012 11/01/2013 11 months, 13 days See Exhibit 16 — Purchasing Card not Deactivated Upon Employee Separation/Retirement. S * This Cardholder was listed on the Purchasing Card Administrator Inventory List with two different Account Closed dates. Recommendation(s): 1. The Monroe County Purchase Cardholders and Staff should abide by the Monroe County Board of County Commissioners Purchasing Card Policy and Procedures and Cardholder Agreement. County Administrator's Response: Of the 8 cards listed on the table, 4 cards were never given to the cardholders. These are the emergency cards kept under lock and key only to be issued in the event of an emergency disaster. 1 was never issued to the cardholder; 1 was returned destroyed to the budget office; and the other 2 (belonging to retired County Attorney Suzanne Hutton and former County Commissioner Kim Wigington) were deactivated within days. The cards were retrieved and cut up immediately. Subsequent to the May 23, 2014 meeting with BOCC Staff and the Clerk's Internal Auditor requested supporting documentation from the bank showing no activity on any of the cards had occurred, was forwarded on Tuesday May 27, 2014, along with copies of cut up cards date stamped into the budget office. The amount of time cleaning up the bank card system needs improvement. The Purchasing Card Administrator will assign additional resources to OMB and put a process in place for timely updating of the bank card system. • Card#9835: The date 11/30/09 should read 11/23/10. The card was cutup and returned to OMB immediately; there was no activity. • Card#0023: The card was returned to OMB immediately; there was no activity. • Card#'s 0049, 0080, 0130, 9967: These cards were kept under lock and key for Emergency Disaster Situations, they were never issued to the cardholders. The system was cleaned up at a later date. • Card#6776: As stated above in finding N. , key punch error. This card was opened with $1 limit in error -card never issued to cardholder cut up system was cleaned up at a later date Bank reports provided show that no activity has ever occurred on any card from date of cardholder separation. • Bank reports provided show that no activity has ever occurred on the emergency cards. 1. The amount of time cleaning up the bank card system needs improvement. The Purchasing Card Administrator will assign additional resources to OMB and put a process in place for timely updating of the bank card system. 47 Finding: P. The Internal Control of an Annual Inventory of Purchasing Cards slid not accomplish it's intended goal. The Monroe County Board of County Commissioners Purchasing Card Policy and Procedures states the following: "7. ANNUAL INVENTORY OF PURCHASING CARDS On an annual basis, the Purchasing Card Administrator will provide a list of Purchasing Cards issued to employees for each department. The Purchasing Card Program Administrator will conduct a physical inventory of Purchasing Cards and prepare a report on the results of the physical inventory. Additionally, spot check inventories of partial or whole departments, may be held at any time and without prior notification." See Exhibit 1 — Monroe County Board of County Commissioners Purchasing Card Policy and Procedures. Internal Audit requested from the Purchase Card Administrator the annual inventories for the years 2010, 2011, 2012 & 2013. The annual inventories submitted to the auditors were inconsistent when compared to Bank of America records. In addition, there was no documentation provided that the required "physical inventory" had been taken. Recommendations : 1. Monroe County should strengthen the policy by implementing additional internal controls; specifically the segregation of duties. This type of control is critical to reduce the risk of both erroneous and inappropriate actions. 2. The policy should clearly identify who receives the "list" provided by the Purchasing Card Program Administrator. The recommended recipient would be the Board of County Commissioners. County Administrator's Response: The Purchasing Card Administrator will assign additional resources to OMB and put a process in place for timely updating of the bank card system, thus ensuring that paper records match on-line .records. The Purchasing Card Administrator will create some type of signature form to record the "physical inventory". 1. We will review the recommendation and consider changing the policy language. 2. We will review the recommendation and consider changing the policy language. Finding: Q. Airfare credits due to Monroe County. Internal Audit found several instances in which the Cardholder cancelled advance travel paid for with the Purchasing Card, resulting in credit for future travel being issued by the airline. The Auditors could not identify the existence of any formal procedure for accounting of these credits for future use. Since County funds have been expended on this airfare, the resulting credits are due Monroe County. These credits should to be formally accounted for and tracked as any other County asset and expenditure to mitigate any loss or misuse of County funds in this area. Cardholder Acct # Statement Date Credit Amount 2660 June 2011 Airfare $ 87.70 2688 January 2012 Airfare $ 136.00 6294 April 2013 Airfare $ 543.60 2660 June 2013 Airfare $ 127.80 9827 October 2013 Airfare $ 245.80* 3472 February 2014 Airfare $1 046.00 0031 February 2014 Airfare $1,046.00 Total Credits $3,232.90 *The Clerk's Finance Department has not paid this charge because the travel never occurred. See Exhibit 17 -- Airfare Credits. Recommendations : 1. Monroe County should develop a policy and procedure to account for these instances. There is an absence of control over these credits and their proper use. There is exposure for loss and misuse of County fiends in this area. Cuum Administrator's Response: Historically the traveler and or their Administrative Aide along with the Clerk's Finance Department would track airline credits. The Purchasing Card Administrator will assign additional resources in OMB and put a process in place to maintain a tracking mechanism for outstanding airline credits. We