HomeMy WebLinkAbout06/11/2014 Contract b.
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AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
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MONROE COUNTY,FLORIDA
DATE: June 25, 2014
TO: Kevin Wilson
Project Mangement
ATTIC• Ann Riger
FROM: Villa Fernandez, D.C.
At the June I I, 2014, Board of County Commissioner's meeting the Board granted approval and execution of the
following items:
Item C9 First Amendment to Contract for Professional Services with Bender& Associates Architects, P.A. for the
renovation sfthe community meeting room at the W. Martello Tower. This is a TDC funded project.
Item CIO Contract with Currie Sowards Aguila Architects to perform a Facility Condition Assessment on the
Plantation Key Courthouse to determine the viability of the structure. The replacement of the Plantation Key Jail and
Courthouse are to be funded by the infrastructure sales tax.
Item CII First Amendment to Contract for Professional Services with Currie Sowards Aguila Architects for the
Freeman Justice Center Acoustic Renovation.
Item CI3 First Amendment to Agreement for Professional Services with William P. Horn Architect, P.A. for the
Monroe County Redevelopment of Bernstein Park. The Redevelopment will be funded through the one cent infrastructure
sales tax.
Enclosed is a duplicate original of the above-mentioned for your handling Should you have any questions,please
feel free to contact our office.
cc: County Attorney
Finance
File V/
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
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CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
P.K. COURTHOUSE CONDITION ASSESSMENT & REPORT
THIS CONTRACT made as of the 11 day of June, 2014 FOR PROFESSIONAL
SERVICES BETWEEN OWNER AND ARCHITECT /ENGINEER (the "Contract" or
"Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY
COMMISSIONERS ( "Owner" or "County "), a political subdivision of the State of
Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors
and assigns through the Monroe County Board of County Commissioners ( "BOCC "), and
CURRIE SOWARDS AGUILA ARCHITECTS, the ( "Architect ")., whose address is
185 NE 4' Avenue, Suite 101, Delray Beach, FL 33483, its successors and assigns.
WITNESSETH
WHEREAS, on the 20 day of January 2010, the parties entered into a Continuing
Contract for projects in which the estimated construction costs of each individual project
under the contract does not exceed Two Million Dollars ($2,000,000.00), or for study
activity if the fee for professional services for each individual study under the contract
does not exceed Two Hundred Thousand Dollars ($200,000.00); and
WHEREAS, on the 20 day of November 2013, the parties entered into a First
Amendment to Contract renewing the Continuing Contract for the first of two one -year
periods effective January 20, 2014 and terminating January 19, 2015; and
WHEREAS, County is ready to embark on a capital project that involves the
modernization of the Plantation Key Courthouse and Detention Center; and
WHEREAS, it is not known if the current structure of the Courthouse is in a condition to
be renovated or possibly demolishing the existing structure and re- building would better
meet the interests of the residents of Monroe County; and
WHEREAS, Architect proposes to perform a Facility Condition Assessment to report and
determine the more favorable and cost effective plan of action; now therefore
IN CONSIDERATION of the mutual promises, covenants and agreements stated herein,
and for other good and valuable consideration, the sufficiency of which hereby
acknowledged, the Owner and Architect agree:
PROJECT DESCRIPTION & SCOPE OF WORK
A. Professional Services consist of providing the County with a Facility
Condition Assessment and Report based on field non - destructive observations
of the Monroe County Court House facility located at 88820 Overseas
Highway, Tavernier, Florida.
Page 1 of 5
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B. Disciplines will include architectural, MEP engineering, structural and civil
engineering services. The basic Scope of Services shall be: Facility
Condition Assessment (FCA) to include inspections and accurate analysis of
all visible architectural, structural, mechanical, electrical and plumbing
components of the facility. The results of the FCA shall be detailed in a
Facility Condition Assessment Report (FCAR). The process of the FCA and
FCAR shall be in general accordance with the standards and practices of
ASTM, where applicable and practical.
C. No FCA can wholly eliminate the uncertainty regarding the presence of
physical deficiencies and the performance of a subject property's building
systems. Preparation of a FCAR is intended to reduce, but not eliminate, the
uncertainty regarding the potential for component or system failure and to
reduce the potential that such component or system may not be initially
observed. Further by conducting an FCA and preparing an FCAR, the
consultant merely is providing an opinion and does not warrant or guarantee
the present or future condition of the subject property, nor may the FCA be
construed as either a warranty or guarantee any of the following: compliance
with any federal, state, or local statute, ordinance, rule or regulation including
but not limited to , fire and building codes, life safety codes, environmental
regulations, health codes, zoning ordinances, compliance with trade /design
standards, or standards developed by the insurance industry However, should
there be any conspicuous material present violations observed or reported
based upon actual observable knowledge of violations of the aforementioned,
those observations will be included in the FCA and FCAR.
D. The FCA will at a minimum include the following items that would normally
be in the scope of work designated to the design engineers:
1) Review of visible components and elements of the building, both interior
and exterior, specifically materials, treatments, finishes, etc. Review for
evidence of water intrusion or other similar system failures.
2) Review vertical circulation systems and life safety components of the
facility.
3) Prepare a basic code review and life safety analysis. Specific Code
violations will be based on current Florida Building Code (FBC) — 2010
and not the code that may have been enforced at the time the facility was
permitted and constructed.
4) Conduct a visual review of readily accessible structural components.
5) Document any structural deficiencies and concerns found. If any are
found, recommend remedial repair strategies to address deficiencies and
concerns.
6) Review of day -to -day operational observations and report on apparent
code or ADA deficiencies.
7) Review of any available, Client provided reports, drawings, system
warranties, maintenance logs, etc., and any other data for assessment.
Page 2 of 5
8) Visual inspection of immediate on -site areas to determine condition of
pavement, flat work, striping and signage, landscape and irrigation
systems.
9) Review and report existing HVAC systems and condition of duct work.
10) Report on any readily observable mold or conditions conducive to mold.
11) Observe plumbing system pressure and flows.
12) Observe electrical power and lighting systems, including emergency
power systems.
E. Limitations and Exclusions: The following items are specifically excluded
from the FCA and FCAR, but may be added as an Additional Service and
billed at the hourly rates described below in Paragraph 4:
1) It is anticipated that the load - bearing structural systems are concealed by
finish materials and buried underground. Consequently, Architect's
assessment of the structural conditions of the building will be limited to
spot check at any random, readily accessible locations that may be
available. Architect will look and report of any secondary signs of
concern such as cracking, sagging, and /or deterioration of finish materials.
2) Measurements of existing building conditions.
3) Structural analysis and design calculations.
4) Testing of construction materials or indoor air quality testing and report.
5) Asbestos testing and report.
6) Readily Observable mold and conditions conducive to mold will be
reported, however no sampling for mold growth will be conducted.
7) ADA compliance assessment except as related to mechanical, electrical or
plumbing systems.
8) Removing, relocating, or repositioning of materials, ceiling, wall, or
equipment panels, furniture, storage containers, personal effects, debris
material or finishes; conducting exploratory probing or testing;
dismantling or operating of equipment or appliances; or disturbing
personal items or property, that obstructs access or visibility.
9) Preparing engineering calculations (mechanical, electrical, etc.) to
determine any systems, components, or equipment's adequacy or
compliance with any specific or commonly accepted design requirements
or building codes, or preparing designs or specifications to remedy any
physical deficiency. Taking measurements or quantities to establish or
confirm any information or representation provided by the owner or use,
such as size and dimensions of the subject property or subject building;
any legal encumbrances, such as easements.
10) Cost estimates for repair or replacement of facility or components.
2. DELIVERABLES AND SCHEDULE
A. Three bound copies and one CD of all observations, reports, sketches, if any, and
other accomplished data for internal use by the County.
Page 3 of 5
B. Architect and consulting engineers will schedule one site visit to perform the
review and analysis as soon as a written notice to proceed is provided. A written
report will be delivered within 30 days of completion of the filed inspection.
3.
REIMBURSABLE EXPENSES
A. Site visits beyond the one visit to conduct the assessment shall be reimbursed only
if approved, in writing, by the owner, and shall be in the amounts authorized by
Section 112.061 Florida Statutes, and /or Monroe County Code, whichever is more
restrictive.
B. Fees paid for securing approval of authorities having jurisdiction over the project.
4.
ADDITIONAL SERVICES
Any Additional Services that may be required shall be approved by the County
only after receiving an Amendment to the Agreement and a Notice to Proceed
from the County.
Additional Services may be provided by the Architect by a proposed lump sum
fee, or at the hourly rates listed below:
Principal
$175.00
Project Architect
$150.00
Project Manager
$125.00
Cadd Tech I
$85.00
Cadd Tech II
$65.00
Office Support Staff
$45.00
5. PAYMENT
Professional fees for the services described shall be a lump sum fee of Fourteen
Thousand Seven Hundred and Fifty Dollars and 00 /100 ($14,750.00) and shall be
invoiced monthly on a percentage of completion basis. All site visits are
included.
6. PUBLIC RECORDS
"Pursuant to F. S. 119.070 1, Consultant and its sub - consultants shall comply with
all public records laws of the State of Florida, including but not limited to:
A) Keep and maintain public records that ordinarily and necessarily would be
required by Monroe County in order to perform the service.
B) Provide the public with access to public records on the terms and conditions
that Monroe County would provide the records and at a cost that does not exceed
Page 4 of 5
the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by
law.
C) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by
law.
D) Meet all requirements for retaining public records and transfer, at no cost, to
Monroe County all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements.
All records stored electronically must be provided to Monroe County in a format
that is compatible with the information technology systems of Monroe County.
7. All other terms and conditions of this Contract shall comply with the Continuing
Contract dated January 20, 2010, and as renewed on November 20, 2013, which
shall be made a part of this contract as if written herein in its entirety.
IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly
d year first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
ARCHITECT /ENGINEER
CURRIE SOWARDS AGUILA ARCHITECTS on
By: MONROE COUNTY ATTORNE
Print Na 6d : ,JOSE A4a(& V PROVED AS TO "M: �
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Date j49kA NA ILEENE W CASSEL
ASSISTANT COUNTY ATTORNEY
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STATE OF FLORIDA
COUNTY OF E
On this I( day of MAN 2014, before me, the undersigned notary public, personally
appeared - TC5E N , A6 Q LA known to me to be the person whose name is subscribed above, or
who produced as identification, and acknowledged that he /she is the person who
executed the above Contract with Monroe County for Professional Services for the P.K. Courthouse Condition
Assessment Report, for the purposes therein contained.
J. wHIT1EY
;. CmVnission # EE 032097
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My Commission expires: It
Page 5 of 5
Client#: 1049. _j CURRISOW
- DATE (MMIDD/YYl'Y)
ACORD,. CERTIFICATE OF LIABILITY INSURANCE 08119/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER N ACT
NAME:
USI Insurance Services, LLC PHONE Ext 813 321 -7500 F 321 -7525
A/C No
1715 N. Westshore Blvd. Suite 700 EMAIL
Tampa, FL 33607
INSURED
Currie Sowards Aguila Architects Inc
185 NE 4th Ave
Suite 101
Delray Beach, FL 33483
COVERAGES
CERTIFICATE NUMBER:
INSURER($) AFFORDING COVERAGE
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
NAIC #
INSURER A: MSA Insurance Company
LTR TYPE OF INSURANCE ""q WVD POLICY NUMBER MMIDD MM /DD/NYYY
11066
INSURER B: Travelers Casualty & Surety Co
EACH OCCURRENCE $1, 000,000
31194
INSURER C: XL Specialty Insurance Company
CLAIMS -MADE a OCCUR
37885
INSURER D:
PERSONAL & ADV INJURY $1,000,000
INSURER E:
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG $ 2,000,000
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIUU
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR TYPE OF INSURANCE ""q WVD POLICY NUMBER MMIDD MM /DD/NYYY
LIMITS
A GENERAL LIABILITY BPG98835 8/17/2013 08/171201
EACH OCCURRENCE $1, 000,000
X COMMERCIAL GENERAL LIABILITY
PREMISE a o� $ 500,000
CLAIMS -MADE a OCCUR
MED EXP (Any one person). $ 5,000
PERSONAL & ADV INJURY $1,000,000
GENERAL AGGREGATE $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG $ 2,000,000
POLICY JECT LOC
$
A
AUTOMOBILE LIABILITY
BPG98835
08/1712013
081171201
COM cinSINGLELIMIT
$1,000,000
BODILY INJURY (Per person)
$
ANY AUTO
BODILY INJURY (Per accident)
$
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
X X
PROPERTY DAMAGE
Per accident
$
HIRED AUTOS AUTOS
UMBRELLA LIAB
EACH OCCURRENCE
$
H OCCUR
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED I I RETENTION $
$
B
WORKERS COMPENSATION
X
UB5436Y349
01/01/2013
01101/201
X 1 WCSTATU- OTH-
E.L. EACH ACCIDENT
$1 OOO,OOO
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE - N
E.L. DISEASE - EA EMPLOYEE
$1, 000,000
OFFICER /MEMBER EXCLUDED?
N/A
(Mandatory in NH)
E.L. DISEASE - POLICY LIMIT
$1,000-
If yes, describe under
DESCRIPTION OF OPERATIONS below
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Professional
DPS9711454
08/24/2013
08/24/201
$2,000,000 per claim
Liability
$2,000,000 annl aggr. "
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) A PRO Y
Professional Liability coverage is written on a claims -made basis. g
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County is insured with respect to General Liability and Auto Liability.
Monroe an additional
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Monroe County
1100 Simonton St.
Room 2 -216
Key West, FL 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
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