06/11/2014 Diesel GeneratorsAMY REAVILIN, CPA
CLERK Of CIRCUR COURT &COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: June 25, 2014
TO: Jose Tezanos,
Emergency Management Planner
ATTN: Holly Pfiester
FROM: Vitia Fernandez, D.
At the April 16, 2014 Board of County Commissioner's meeting the Board granted approval and
execution of Item C5 Memorandum of Agreement between the City of Miami and Monroe County for
distribution of two (2) Diesel Generators with Tandem Trailer at no cost to the County and valued at
$58,017.48 and $53,250.78 respectively with no county match required; and authorization for the
County Administrator to execute any other required documentation related to modifications,
amendments, extensions, or any other matter related to this UASI Memorandum of Agreement.
Enclosed is duplicate original executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney (w /o documents)
Finance (w /o documents)
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 -289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT AGENCIES
FO T�IB�U�TIO F IPMENT
This Agreement is entered into this day of , 201_, by
and between the City of Miami, a munici al corporation of the State of Florida, (the
"Sponsoring Agency") an lM (&- t)Y , (the "Participating Agency").
REC ITALS
WHEREAS, the United States Department of Homeland Security ( "USDHS "),
through the State of Florida Division of Emergency Management, has sub - granted the
Urban Area Security Initiative ( "UASI ") Grant Program 2010 to the City of Miami,
accepted pursuant to Resolution No. 11 -0478, adopted November 17, 2011, to provide
funds to address the unique equipment, training, planning, exercise and operational
needs for urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASI 2010 Grant Program, the participating
agencies will uphold the Memoranda of Agreements ( "Agreement') which will now
include the distribution of equipment as identified in "Attachment A ", which specifies
responsibilities, use, maintenance, inventory, and disposal responsibilities in
accordance with the UASI grant's policies; and
WHEREAS, the City Commission, by Resolution No. A` �(D ,
adopted on 4 'a � ' � , has authorized the City Manager to enter into this
Agreement with the City of Hialeah on behalf of the City of Miami; and
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
6t_0713-a�O � 72,
1
I. PURPOSE
A. This Agreement delineates the transfer of federal UASI grant funded
equipment, from the Sponsoring Agency to the Participating agency, and
identifies such in "Attachment A" per Participating Agency.
B. This Agreement stipulates the Participating Agency's responsibilities for said
equipment as per the Sponsoring Agency's and the UASI grant's guidelines.
C. This Agreement describes the intent and sole purpose of equipment as used
in coordination by the Participating Agency for the participation, use, and
availability of "Regional" equipment. "Regional ", for the purposes of this grant
and it's participants, is equipment or training that shall benefit and be made
available to UASI participants (the "Requesting Agency "), as part of the
collaboration of South Florida local and state first responder agencies, as
listed above but not limited to, in working effectively and efficiently together to
prepare for, respond to, and recover from man -made or natural disasters.
II. PARTICIPATING AGENCY'S RESPONSIBILITIES
A. The Participating Agency shall not sell or otherwise dispose of this equipment
without the written consent of the Sponsoring Agency. If and when the
Sponsoring Agency approves of Participating Agency selling or disposing of
said equipment, the Participating Agency will dispose of equipment properly.
B. The Participating Agency shall submit an inventory report to the Sponsoring
Agency when requested and in a timely manner. The inventory reports shall
include but not limited to: the make, model, serial number, location, Point of
Contact ("POC ") who has functional authority, condition of equipment and any
additional information as requested.
C. The Participating Agency shall provide /make available the equipment for
inventory and audit site visits as requested.
D. The Participating Agency shall be fully responsible for the funding and
coordination of maintenance to keep the "Regional" equipment in- service,
fully operational, and available for use in the event the Requesting Agency
requires the use of the listed equipment in "Attachment A ".
2
E. The Participating Agency shall ensure that equipment obtained from the UASI
Grant Program is readily available for use by personnel trained to use such
equipment for actual emergencies or exercises. Also, ensure that such
equipment is readily available for onsite monitoring by DHS, DEM, and the
Sponsoring Agency. If the Participating Agency is incapable of staffing the
equipment, such equipment shall be made available to another Participating
Agency for use during any actual emergencies or exercises. Failure to
ensure equipment availability may result in loss of funding and /or equipment
to the Participating Agency.
F. All equipment obtained from the UASI Grant Program is the sole responsibility
of the Participating Agency. This includes, where applicable, maintenance,
replacement, training on equipment, and insuring of equipment and
personnel, and compliance with intra- agency auditing requirements.
III. CONDITIONS: DEFAULT REMEDIES TERMINATION
A. This Agreement may be modified or amended only with the written
agreement of each party.
B. EVENT OF DEFAULT - If any of the responsibilities or obligations listed
above in Section II are not met, provided, or responded to in a timely manner,
the Sponsoring Agency has the option to terminate the Agreement.
C. REMEDIES - If an Event of Default occurs, then the Sponsoring Agency
may, after thirty calendar days written notice to the Participating Agency and
upon the Participating Agency's failure to cure within those thirty days,
exercise any one or more of the following remedies, either concurrently or
consecutively:
a. Terminate this Agreement, provided that the Participating Agency
is given at least thirty days prior written notice of the termination. The
notice shall be effective when placed in the United States, first class
mail, postage prepaid, by registered or certified mail- return receipt
requested;
b. Begin an appropriate legal or equitable action to enforce performance
of this Agreement;
3
c. Require that the Participating Agency refund to the Sponsoring Agency
any monies used for ineligible purpose under the laws, rules and
regulations governing the use of the these funds;
d. Request additional information from the Participating Agency to
determine the reasons for or the extent of non - compliance or lack of
performance;
e. Require that the Participating Agency return all distributed equipment
identified in °Attachment A" to the Sponsoring Agency
D. TERMINATION — The Sponsoring Agency may terminate the Agreement for
cause after thirty days written notice. Cause can include misuse of funds,
fraud, lack of compliance with Section II and any other applicable rules, laws
and regulations, failure to perform on time, and refusal by the Participating
Agency to permit public access to any document, paper, letter, or other
material subject to disclosure under Chapter 119, Fla. Stat as amended.
2
=r e
MMG205
(IT4) Diesel
Generator
w/
2
$58,017.48
$116,034.96
Tandem
Trailer
City of Hialeah
Class A
Mobile Trainer 2014(P-
1
$185,000.00
$185,000.00
294G)
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Broward County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
$53,250.78
Tandem
Trailer
Broward County
Class A Mobile Trainer 2014(P-
1
$185,000.00
$185,000.00
Sheriff's Office
294G)
City of Ft. Lauderdale
MMG205
Tandem
(IT4) Diesel
Trailer
Generator
w/
2
$58,017.48
$116,034.96
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Palm Beach County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
$53,250.78
Tandem
Trailer
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Monroe County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
$53,250.78
Tandem
Trailer
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Miami -Dade County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
$53,250.78
Tandem
Trailer
MMG205
(IT4) Diesel
Generator
w/
2
$58,017.48
$116,034.96
Tandem
Trailer
City of Miami
Class
A Mobile Trainer 2014(P-
1
$185,000.00
$185,000.00
294G)
,9824, bUb.44
ATTEST:
1-6
Todd Hannnon
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
APPROVED AS TOINSURANCE
Ann -
Depa
id ShArve, Interim Director
f gisk Management
City Attorney
PARTICIPATING AGENCY
1u C( k
Title:
tv APPROVED AS TO FORM AND
c.� to CORRECTNESS:
0-
(✓ OEJ
O to �L
ta- N
o
ui
CD
2
Pa cipating Agency Attorney
'S- x( Lv If
L Monroe County ps
BY:
a-- V
NAME: Sylvia J. Murphy
TITLE: Mayor
6
City of Miami
Master Report
Resolution R -14 -0066
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID #: 14 -00051 Enactment Date: 2/27/14
Version: 1 Controlling Office of the City Status: Passed
Body: Clerk
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE MEMORANDUM OF AGREEMENTS ( "MOA'S "), IN
SUBSTANTIALLY THE ATTACHED FORMS, BETWEEN THE PARTICIPATING AGENCIES OF
BROWARD COUNTY, BROWARD COUNTY SHERIFF'S OFFICE, THE CITY OF FORT LAUDERDALE,
THE CITY OF HIALEAH, MIAMI -DADE COUNTY, MONROE COUNTY, AND PALM BEACH
COUNTY, FOR THE DISTRIBUTION OF EQUIPMENT IN ACCORDANCE WITH THE URBAN AREA
SECURITY INITIATIVE ( "UASI ") GRANT'S POLICIES, FOR THE UASI GRANT FISCAL YEAR 2010, IN
ACCORDANCE WITH THE UASI GRANT FISCAL YEAR 2010, ACCEPTED PURSUANT TO
RESOLUTION NO. 11 -0478, ADOPTED NOVEMBER 17, 2011, WHICH SPECIFIED RESPONSIBILITIES,
USE MAINTENANCE, INVENTORY, AND DISPOSAL RESPONSIBILITIES; FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS,
EXTENSIONS OR MOA'S, ON ALL UASI GRANT MATTERS, EXCEPT THOSE DEALING WITH
FUNDING CHANGES, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY.
Reference: Introduced: 1/21/14
Name: Execute MOA's - Distribution of Equipment
Requester: Department of Cost: Final Action: 2/27/14
Fire- Rescue
Notes:
Sections:
Indexes:
Attachments: 14 -00051 Summary Form.pdf, 14 -00051 Executed FY'10 UASI Subgrant Agmt.pdf, 14 -00051
Legislation.pdf, 14 -00051 Exhibit.pdf
Action History
Ver. Acting Body Date Action Sent To Due Date Returned Result
1 Office of the City 2/8/14 Reviewed and
Attorney Approved
1 City Commission 2/27/14 ADOPTED i
City of Miami Page I Printed on 3/12/2014
A motion was made by Frank Carollo, seconded by Marc David Sarnoff, that this matter be ADOPTED. The motion
carried by the following vote:
Aye: 4 - Wifredo (Willy) Gort, Marc David Sarnoff, Frank Carollo and Keon Hardemon
Absent: 1- Francis Suarez
Office of the Mayor 3/7/14 Signed by the Mayor Office of the City
Clerk
1 Office of the City Clerk 3n1l4 Signed and Attested by
City Clerk
City of Miami Page 2 Printed on 3/122014
City of Miami
Legislation
11Clft tiFR _
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14 -00051
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
AGREEMENTS ( "MONS "), IN SUBSTANTIALLY THE ATTACHED FORMS,
BETWEEN THE PARTICIPATING AGENCIES OF BROWARD COUNTY, BROWARD
COUNTY SHERIFF'S OFFICE, THE CITY OF FORT LAUDERDALE, THE CITY OF
HIALEAH, MIAMI -DADE COUNTY, MONROE COUNTY, AND PALM BEACH
COUNTY, FOR THE DISTRIBUTION OF EQUIPMENT IN ACCORDANCE WITH
THE URBAN AREA SECURITY INITIATIVE ( "UASI ") GRANTS POLICIES, FOR THE
UASI GRANT FISCAL YEAR 2010, IN ACCORDANCE WITH THE UASI GRANT
FISCAL YEAR 2010, ACCEPTED PURSUANT TO RESOLUTION NO. 11 -0478,
ADOPTED NOVEMBER 17, 2011, WHICH SPECIFIED RESPONSIBILITIES, USE
MAINTENANCE, INVENTORY, AND DISPOSAL RESPONSIBILITIES; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY OTHER RELATED
MODIFICATIONS, AMENDMENTS, EXTENSIONS OR MONS, ON ALL UASI
GRANT MATTERS, EXCEPT THOSE DEALING WITH FUNDING CHANGES, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY.
WHEREAS, the United States Department of Homeland Security, through the State of Florida
Division of Emergency Management, has sub - granted the Urban Area Security Initiative ( "UASI ")
Grant Program Fiscal Year ( "FY ") 2010 to the City of Miami ( "City "), accepted pursuant to Resolution
No. 11 -0478, adopted November 17, 2011, to provide funds to address the unique equipment, training,
planning, exercise and operational needs for large urban areas, and to assist them in building an
enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of
terrorism; and
WHEREAS, in accordance with the UASI FY 2010 Grant Program, the participating agencies of
Broward County, Broward County Sheriff's Office, the City of Fort Lauderdale, the City of Hialeah,
Miami -Dade County, Monroe County, and Palm Beach County (collectively "Participating Agencies "),
will be added to this Resolution and will uphold the Memoranda of Agreements ('MOA's ") which
identify the distribution of equipment by the City which specify maintenance and inventory
responsibilities in accordance with the UASI grant's policies; and
WHEREAS, additional language is stipulated to further authorize the City Manager to execute
any other related modifications, amendments, extensions, or MOA's on all UASI grant matters except
those dealing with funding changes;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Section 2. The City Manager is authorized (1) to execute MOA's, in substantially the attached
City of Alarm Page 1 of 2 File Id: 14-00051 (version: 1) Printed On: 112912014
File Number. 14 -00059
form, between the Participating Agencies, for the distribution of equipment in accordance with the
UASI Grant's policies, for the UASI Grant FY 2010, accepted pursuant to Resolution No. 11 -0478,
adopted November 17, 2011, which specified responsibilities, use maintenance, inventory, and
disposal responsibilities.
Section 3. The City Manager is further authorized {1} to execute any other related
modifications, amendments, extensions or MOA's, on all UASI Grant matters, except those dealing
with funding changes, in a form acceptable to the City Attorney.
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
AP ROVED AS TO FOR AND CORRECTNESS:
- --1 t
VIVORI�MFNDEZ 6,� ;� )
CITY ATT RNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miand Page 2 of 2 File Id: 14 -00051 (Version: I) Printed On: 112912014