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HomeMy WebLinkAbout06/11/2014 AgreementAMY NEAVILIN, CPA CLERK OF CIRCUIT COURT &COMPTROLLER MONROE COUNTY, FLORIDA DATE: June 24, 2014 TO: Kevin Wilson Director of Engineering ATTN. Breanne Erickson FROM: Vitia Fernandez, D. At the June 11, 2014 Board of County Commissioner's meeting the Board granted approval and authorized execution of Item C38 Task Order with CDM Smith, Inc. for engineering design and permitting services for Key Largo (Sexton Cove) Roadway and Drainage Improvements project. The task order is being awarded under the On Call contract for Professional Services. Enclosed a duplicate original executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. Cc: County Attorney (w /o documents) Finance / File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 -295 -3130 Fax: 305 -295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146 TASK ORDER FOR ON CALL PROFESSIONAL SERVICES BETWEEN MONROE COUNTY AND CDM SMITH, INC. FOR KEY LARGO (SEXTON COVE) ROADWAY AND DRAINAGE IMPROVEMENTS PROJECT In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 16th day of January 2014 between Monroe County hereinafter referred to as the "County" and CDM Smith, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract For On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This Task Order is effective on the 21 Day of May, 2014. Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows: The scope of services for the Key Largo (Sexton Cove) Roadway And Drainage Improvements Project will include completion of design for construction and South Florida Water Management District (SFWMD) permitting for the asphalt overlay, milling and resurfacing, roadway reconstruction including establishing roadway crowns and the installation of french drains for the roads in the Sexton Cove subdivision of Key Largo. The Design for Construction shall include, but shall not necessarily be limited to, plans and specifications which describe all systems, elements, details, components, materials, equipment, and other information necessary for construction. The Design for Construction shall be accurate, coordinated and in all respects adequate for construction and shall be in conformity, and comply, with all applicable law, codes, permits, and regulations. Products, equipment and materials specified for use shall be readily available unless written authorization to the contrary is given by the County. Details of the scope of services are outlined below and included in the Consultant's proposal that is attached to this task order as Exhibit A. 1.0 DESIGN DEVELOPMENT The Consultant will evaluate existing adjacent environment and habitat and provide a design that eliminates or minimizes impacts to the surrounding environment and habitat. 2.0 CONSTRUCTION DOCUMENTS PHASE 2.1 The Consultant shall prepare, for approval by the County, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the project. Construction documents shall conform to the standards contained in the following: Sexton Cove CDM Smith, Inc. May 21, 2014 Page 1 of 6 Florida Department of Transportation Roadway Plans Preparation Manuals hftp:/twww.dot.state.fl.us/rddesign/PPMManual/PPM.shtm 2. Florida Department of Transportation Design Standards http: / /www dot state fl us/ rddesiqn /DesignStandards /Standards.shtm 3. Florida Department of Transportation Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways hftp://www.dot.state.fl.us/rddesign/FloridaGreenbook/FGB.shtm 4. Florida Department of Transportation Surveying Procedure 5. Florida Department of Transportation Drainage Manual http: /twww dot state fl us /rddesign /dr /files /2008DrainageManual.pdf 6. MUTCD hftp://mutcd.fhwa.dot.gov/ 7. American Disabilities Act hftp://www2.dot.state.fl.us/pro eduraidocuments/procedures/bin/6250200 15. pd 8. Florida Department of Transportation Flexible Pavement Design Manual hftp://www.dot.state.fl.us/pavementmanagement/PUBLICATIONS.shtm 9. Florida Statutes 2.2. The Consultant shall provide Drawings and applicable Technical Specifications for the County's review. 2.3 Upon completion of the Construction Documents Phase, the Consultant shall provide Construction Documents for the County's approval. Upon approval by the County the Consultant shall provide the County 3 sets of Construction Documents that have been signed and sealed by the Engineer. The Consultant shall also provide an electronic version of the construction documents. The Consultant shall provide an estimate of anticipated construction cost in accordance with the construction development phase. 2.4 The Consultant shall assist the County in the preparation of the necessary bidding information for the production of bidding forms, the Conditions of the Contracts, and the forms of Agreements between the County and the Contractors by providing supporting information as to the projects scope, bid items, estimated quantities and construction duration. The County shall prepare all Bidding Forms, Conditions of the Contract, and Forms of Agreement. 2.5 The Consultant's construction documents (plans, specifications, etc) will conform to all codes and regulations of the federal government, county, state, municipalities, agencies and state departments, in effect at the date of this Agreement, and shall be of such completion as to be acceptable for review and ruling by said agencies when permits are applied for. The Consultant shall use due care in determining SFWMD Sexton Cove CDM Smith, Inc. May 21, 2014 Page 2 of 6 permit requirements and will conduct a pre - application meeting with SFWMD to coordinate specific permit requirements. The Consultant shall document all meetings and conversations with said regulatory agency. If permits are denied for incompleteness or for lack of following said codes or regulations, or permit requirements, then the Engineer will conform the construction documents in such manner to receive permits upon such plans. Work required by the Consultant to conform documents to federal, state, city, county, or agency specifications to allow them to be approved shall be completed at no charge or cost to the County, unless said requirements are changed during the course of the project. 2.6 The County shall be responsible for the timely submittal of all permit application fees. 2.7 At the 60% and 100% design phases the Consultant shall provide drawings and other documents which depict the current status of design for the County's review and information. The Consultant shall provide an estimate of anticipated construction costs and construction schedule. 2.8 As needed, the Engineer will provide clarification and answers to questions from prospective bidders during the construction bid process. Answers will be provided in a timely manner in order to facilitate bidding. 3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS To satisfactorily perform the Construction Documents phase requirement, the Engineer must complete the tasks set forth in items 3.1 through 3.4. 3.1 Construction Plans — This consists of Key Sheet (1), Typical Section Sheets (12), General Notes (1), Pay items /Quantities (1), Drainage Details (1), Roadway Resurfacing Plan Sheets (1 per road), Roadway Reconstruction Plan /Profile Sheets (3 per road), Cross Sections along Grassy Road (15 sections) and Pavement Marking Plans (1). 3.2 Specifications — For general specifications, FDOT Specifications will be used. Comprehensive, abbreviated methods, materials and systems descriptions in tune with the drawings will be developed as necessary with Technical Special Provisions. 3.3 Schedules — Prepare an estimate of the Construction Time. 3.4 Estimate of Construction Cost — Estimate of anticipated cost in accordance with the Construction Documents. 4.0 CONSTRUCTION COST Contemporaneously with the submission of the Design, the Consultant shall submit to the County in writing its final estimate of the contractor's anticipated bid price for constructing the Project. Once submitted, the final anticipated price estimate shall be adjusted by the Consultant to reflect any increase or decrease in anticipated price resulting from a change in Design. Sexton Cove CDM Smith, Inc. May 21, 2014 Page 3 of 6 4.1 The Construction Cost shall be the total estimated bid cost to the County of all elements of the Project designed or specified by the Engineer. 4.2 The Construction Cost shall include the cost at current market rates of labor and materials and Equipment designed, specified, selected or specially provided for by the Engineer, plus a reasonable allowance for Contractor's overhead and profit. 4.3 Construction cost does not include the compensation of the Consultant and the sub - consultants, the costs of land, rights -of -way, financing or other costs which are the responsibility of the County. Construction Phase services will be included in future task orders. Article VII, Paragraph 7.1 is amended to include the following: The Consultant shall be paid monthly; the following lump sum amounts will apply for each task (except where noted): Task 1: Data Collection and Pre - Design Evaluation $ 31,221.00 Task 2: Design and Plans Production $110,116.00 Task 3: Permitting (Not to Exceed) $ 10,484.00 Task 4: Engineering Services During Construction (Not to Exceed) $ 17,302.00 Task 5: Meetings, Project Management and Quality Control $ 21,582.00 Other Direct Costs (Not to Exceed) $ 10,100.00 Geotechnical Engineering $ 7,660.00 Topographic Survey $ 51,841.00 Total $ 260,306.00 Article IX Miscellaneous, Paragraph 9.21 is amended to add the following: Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. (b) Provide the public with access to public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically Sexton Cove CDM Smith, Inc. May 21, 2014 Page 4 of 6 must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. Paragraph 9.29 Federal Highway Administration Requirements do not apply to this project. REMAINDER OF PAGE LEFT BLANK Sexton Cove CDM Smith, Inc. May 21, 2014 Page 5 of 6 IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized representative. Consultant CDM S th, Sig ),51 q� Date Witness: Si nature D Iq Date BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Date: �' ' ' 4 MONROE COUNTY ATTORNEY ,,kPPRQXED AS TO FORM: CHRISTINE M. LIMBERT- BARROWS ASSIST T gQl).NTY ATTORNEY Date ll�� v Sexton Cove CDM Smith, Inc. May 21, 2014 Page 6 of 6 AZOC (A Title � N p c� a t, N MONROE COUNTY ATTORNEY ,,kPPRQXED AS TO FORM: CHRISTINE M. LIMBERT- BARROWS ASSIST T gQl).NTY ATTORNEY Date ll�� v Sexton Cove CDM Smith, Inc. May 21, 2014 Page 6 of 6 AZOC (A Title Monroe County, Florida Sexton Cove Estates — Roadway Resurfacing Engineering Design and Construction Administration Services This Authorization, when executed, shall be Incorporated in and become part of the Agreement for Professional Services between the Monroe County (COUNTY), and CDM Smith Inc. (CONSULTANT), dated January 16, 2014, hereafter referred to as the Agreement. PROJECT BACKGROUND COUNTY has requested that CONSULTANT provide engineering design and construction administration services for paving, drainage and associated improvements to roadways located within the Sexton Coves Estates subdivision in Key Largo, Florida. SCOPE OF WORK The following is a description of the services to be provided under this Task Authorization: • Evaluate the subdivision roads to determine the appropriate rehabilitation method (resurfacing, widening, reconstruction) • Design of appropriate rehabilitation method and associated drainage • Preparation of contract documents and technical specifications in coordination with standard County specifications and bid requirements • Permitting of project with South Florida Water Management District (SFWMD) • Provide support during construction in responding to contractor needs and inquiries • Assistance with project close -out TASK 1.0 — DATA COLLECTION & PRELIMINARY DESIGN EVALUATION Subtask 1.1 Data Collection and Field Investigation The CONSULTANT will review documents provided by the COUNTY, such as Geographic Information Systems (GIS) data and Pavement Assessment Reports. The CONSULTANT's roadway designer will perform a field investigation with County Public Works (roads and utility) staff on the same day as the kick -off meeting to gather data and identify potential problem areas that will require additional pavement cores to be performed by the geotechnical consultant and to locate utilities in the roadway. The CONSULTANT will take notes and photographs during the field investigation to document observations, discussions, and recommendations. The CONSULTANT'S drainage designer will also attend the field investigation to assess existing drainage patterns and identify potential locations for exfiltration trenches. Subtask 1.2 Roadway Pavement Analysis The CONSULTANT will evaluate the data obtained to determine the appropriate method of rehabilitation for the following roads: Bunting Drive, Cormorant Drive, Eagle Drive, Flamingo Road, Grassy Road, Osprey Drive, Pelican Road, Pigeon Drive, Sexton Cove Drive, Snipe Road, Swallow Road, S mith Page 1 of 6 05105/14 and Mockingbird Road. Rehabilitation methods include milling and resurfacing of streets in good condition or reconstruction of streets showing evidence of pavement failure or flooding. The CONSULTANT will recommend a rehabilitation method for each street or logical segments of each street for review and approval by the COUNTY. For purposes of this scope of services, it is assumed that 12 roads will be improved: six (6) roads will be resurfaced and six (6) roads will require reconstruction. In addition, Flamingo Road and Grassy Road will widened by one foot on each side to provide a 20 -foot pavement width. Subtask 1.3 Drainage Analysis The CONSULTANT will prepare a conceptual drainage plan outlining the locations of ditch grading Improvements and exfiltration trench locations. The plan will be based on drainage needs determined during the field review and SFWMD permitting requirements for the roadway portions to be reconstructed. TASK 2.0 —DESIGN AND PLANS PRODUCTION Subtask 2.1 Roadway Design The CONSULTANT will design the following roadway elements in accordance with governing standards, as practical: • Reconstruction of Grassy Road from Largo Road to the north end, a distance of approximately 1,500 feet, to raise it above the existing grade to alleviate flooding conditions currently experienced during extremely high tides. The road will be raised to provide level of service performance for the 5 -year / 1 -day storm in accordance with the Monroe County Comprehensive Plan and as discussed in Subtask 2.2 Drainage Design, below. • Milling and resurfacing of roads in good condition • Widening of Flamingo Road and Grassy Road to provide 20 feet of pavement • Reconstruction of roads with evidence of structural failure Subtask 2.2 Drainage Design The drainage design tasks will include the following elements: • The ditch conveyance systems throughout the project alignment will be designed to provide 0.3 feet of freeboard above the normal depth for the 5 -year / 1 -day storm. The ditches will be designed assuming free discharge conditions using the mean high tide as the tailwater for surface water discharges or the normal groundwater elevation for groundwater discharges. Exfiltration trenches will be provided throughout the project as needed to facilitate positive drainage and to meet SFWMD permitting requirements. The existing seepage trenches will be replaced with exfiltration trenches. The exfiltration trenches will be detailed in the plans and supporting calculations will be provided in the Drainage Design Report. CONSULTANT will determine the horizontal extent of underground utilities including water and sewer at the proposed exfiltration trench locations. CONSULTANT will locate the trenches to minimize utility Impacts. CONSULTANT will provide design details for utility relocations as required. The vertical extent of the underground utilities will not be obtained for this project. Smith Page 2 of 6 05/05/14 • A detailed drainage approach with the locations of the proposed drainage improvements will be included in the Conceptual Design submittal. The final proposed drainage improvements will be included in the construction plans with supporting documentation provided in the Drainage Design Report. Subtask 2.3 Preparation of Contract Documents The CONSULTANT will prepare Construction Documents, including final plans and technical specifications. The plans will include the following major elements: • Key Sheet (1) • Typical Section Sheets (12) • General Notes (1) • Pay Items /Quantities (1) • Drainage Details (1) • Roadway Resurfacing Plan Sheets (1 per road) • Roadway Reconstruction Plan /Profile Sheets (3 per road) • Cross Sections along Grassy Road (15 sections) • Signing and Pavement Marking Plans (1) In addition, the following deliverables are anticipated for this task: • Three (3) copies of conceptual design sketch and project approach /criteria memorandum • Three (3) copies of 90% Construction Documents (plans, technical specifications, preliminary drainage design report); • Cost estimates at 90% and 100% • One (1) electronic copy of 100% Construction Documents (plans and technical specifications) with Draft Environmental Resource Permit (ERP) application package • One (1) electronic copy of Final Environmental Resource Permit (ERP) application package • Three (3) signed and sealed sets of 100% Construction Documents (plans and technical specifications) for the County's files. TASK 3.0 - ENVIRONMENTAL RESOURCE PERMr17ING The CONSULTANT will submit an Environmental Resource Permit (ERP) application to SFWMD for the proposed roadway improvements described herein. It is assumed that the ERP requirements will Include water quality treatment for the portions of roadway that are being reconstructed. This task includes the following items: At the onset of the project, the CONSULTANT will conduct a pre - application meeting with SFWMD to discuss the project and finalize the project criteria. The meeting minutes will be prepared and delivered to Monroe County and SFWMD. • CONSULTANT will prepare a draft ERP application package to be provided to Monroe County for review, comment and signatures. This package will include the Drainage Design Report referred to in Task 3.0 above. CONSULTANT will electronically submit the ERP application to SFWMD. CONSULTANT will respond to SFWMD requests for additional information that are covered under our scope of services. Smith Page 3 of 6 05/05/14 TASK 4.0 - GENERAL ENGINEERING SERVICES DURING CONSTRUCTION Subtask 4.1 Shop Drawing Review The CONSULTANT will review and approve shop drawings that the contractor is required to submit. Subtask 4.2 RFI Responses The CONSULTANT will review requests for information (RFI) submitted by the Contractor and provide responses. Subtask 4.3 Plan Revisions The CONSULTANT will prepare and submit up to three (3) plans revisions to address minor design changes as a result of unforeseen field conditions or approved Contractor recommendations. TASK 5.0 - MEETINGS, PROJECT MANAGEMENT AND QUALITY CONTROL Activities performed under this task consist of those general functions required to maintain the project on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CONSULTANT's standards and the COUNTY's requirements. Specific activities included are identified below: Subtask 5.1 Project Kick -Off Meeting CONSULTANT will prepare for and conduct a brief kick -off meeting for the project with County staff to review the scope of services, schedule and budget, and discuss initial design issues /preferences and gather any additional available data. CONSULTANT will prepare and distribute draft and final meeting minutes to all attendees. Subtask 5.2 Project Management CONSULTANT's project manager will prepare and submit monthly written status reports for an anticipated project life of 19 months. This task also includes monthly project status review management meetings, and periodic progress internal team meetings. Subtask 5.3 Project Quality Control (QC) Technical Review CONSULTANT maintains a QC program on all of its projects. Technical Review Committee (TRC) meetings are budgeted for and will be performed before submitting the deliverables. ASSUMPTIONS The above described engineering services have been based upon the following assumptions: 1. The COUNTY will make the existing information available to the CONSULTANT in a timely fashion. 2. The COUNTY will utilize its boilerplate front -end contract documents for bidding. If the CONSULTANT believes that significant changes or supplemental conditions are required to the Smith Page 4 of 6 05/05/14 COUNTY's front -ends, the CONSULTANT will discuss the recommendations with the County and provide a separate proposal for an amendment for additional scope and compensation. 3. The COUNTY will provide review comments within two weeks of delivery of submittals requested to be reviewed. 4. The COUNTY will be available for key meetings within two weeks of the requested date. S. Construction inspection /RPR services are not included in this scope of work. 6. Permits other than SFWMD are not anticipated to be required for this project. If any other permits become required over the course of the project, they may be completed with additional scope and budget. 7. COUNTY will pay the SFWMD permit fees. 8. CONSULTANT services for SFWMD and Contractor request(s) for information are generally limited to those items covered within the scope of services provided here -in. Additional items, such as storm water treatment facilities (ponds) and storm sewer design are not included within this scope of services and will require an addendum to this contract. 9. The as -Built survey to be used by CONSULTANT for the SFWMD as -built certification is to be provided by the Contractor. CONSULTANT will submit the as -built certification to SFWMD for transferring the environmental resource permit to the operations phase. Any additional project requirements or as -built survey revisions requested by SFWMD will be the responsibility of the CONTRACTOR. DELIVERABLES CONSULTANT will provide the following deliverables to the OWNER: • Kick -off meeting minutes to all attendees (e- mailed in Adobe PDF) • SFWMD pre - application meeting minutes • Conceptual design sketch to be included on 11x17 sheets with aerial background. The design sketch will include proposed limits of reconstruction, widening, and milling & resurfacing, as well as the proposed exfiltration trench locations and ditch upgrades. • Electronic delivery of the 90% design documents including, opinion of probable cost, draft specifications, 90% plans and preliminary drainage design report • Three (3) hard copies (signed and sealed) and one (1) electronic copy of the 100% design package to include updated 100% cost estimate and the Draft Permit Application package • One (1) hard copy and one (1) electronic copy of final permit application package to include Drainage Design Report and application forms • Project meeting minutes (e- mailed in Adobe' PDF) • Shop drawing review transmittals and responses • Responses to RFIs (e- mailed in Adobe PDF) MM smith Page 5 of 6 05/05/14 • One (1) electronic copy of the SFWMD As -Built Certification form (signed and sealed) accompanied by the as -built construction drawings (provided by CONTRACTOR). • CONSULTANT project documentation for close -out • Monthly status reports (e- mailed in Adobe PDF) TIME OF COMPLETION /SCHEDULE CONSULTANT shall commence work within seven (7) calendar days after issuance of a written notice -to- proceed from the COUNTY and the kick -off meeting will be scheduled within seven (7) calendar days of notice to proceed. A project schedule will be submitted to the COUNTY at the kick -off meeting and updated monthly. The total time allowed for completing the CONSULTANT's design services required under this Task Assignment is anticipated to be 9 months. COMPENSATION AND PAYMENT For the Basis Services performed under the Scope of Work, the COUNTY agrees to pay the CONSULTANT the lump sum fee of $260,410, partial payments to be made on a monthly basis in proportion to the percentage of work completed. For invoice purposes only the value of each task is as shown in Table 1. CONSULTANT will submit invoices on a monthly basis along with written monthly status reports. Table 1 Task Value for Invoice Purpose Only Task No. Description Value 1.0 Data Collection & Preliminary Design Evaluation (lump sum) $ 31,221 2.0 Design and Plans Production (lump sum) $110,116 3.0 Environmental Resource Permitting (not to exceed) $ 10,484 4.0 General Engineering Services During Construction (not to exceed) $ 17,302 5.0 Meetings, Project Management and Quality Control (lump sum) $ 21,582 Outside Professionals (lump sum) $ 59,501 other Direct Costs (not to exceed) $ 10,100 TOTAL TASK AUTHORIZATION S 260,306 Sm ith Page 6 of 6 05105/14 MONROE COUNTY SEXTON COVE ESTATES ROADWAY RESURFACING - ENGINEERING DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES PROJECT FEE ESTIMATE 6M2014 Senior Support Staff Support Officer Principal I Associate Senor Prehssienal Professional Professional So Wks Services Admhnkh on Labor Total* $228 hoour 5206 /Hour $175 (Flour $153 /Hour $137 hour S 143 (Hour $ 116 Mour $106 /Hour MH 5 MH 5 MH S MH $ MH i MH S MH i Task 1.1 - Data Collection and Field Investigation 8 51,624 so 15 52,625 28 $4,284 12 91,644 s0 S0 $O 63 $10,377 Task 12 - Roadway Pavement Analysis 8 51,824 4 5624 18 $2.800 24 $3,672 90 SO SO s0 52 $9,120 Task 1.3 - Drainage Analysis 4 $912 So 20 $3,500 50 8 $1,096 24 $3,432 24 $2,764 so 80 911,724 Task 2.1 - Roadway Design 16 53.646 6 :1,646 So 80 $12,240 50 40 $5,720 $0 $0 144 $23,204 Task 2.2 - Drainage Design SO 0 SO 60 :10,500 0 $0 16 $2,192 90 100 $11,600 12 $1,272 186 929,6&1 Task 2,3- Preparation of Contract Documents 18 53,649 8 51,648 70 SIZ250 5o $7,650 so 220 $31,46D 40 34,640 $0 404 $61.299 Task 3.1 - Environmental Resource Pem9t 2 9456 0 301 12 $2.1001 Sol 24 $3,288 0 $01 40 $4,640 $01 76 $10,464 Task 4.1 - Shop Drawing Review 1 $228 90 18 $2.600 f0 2 $274 f0 40 8 3638 25 $3,036 Task 42 - RA Responses 1 5228 SD 24 $4,200 10 51,530 2 $274 s0 so B $646 45 $7,004 Task 4 3 -Plan Revisions 1 $226 f0 a $1,400 6 41,224 $0 24 $3.432 50 SO 41 16 264 Task 5.1- Project Kickoff Meeting S 2 $412 2 $350 $0 90 SO $0 1 $106 5 "as Task 5.2 - Project Management 4 $912 10 $2,050 60 510,500 8 16 $1,698 9e 919,166 Task 5.3 - Project Quality Control Technical Review 4 $912 10 52,060 10 $1.750 4 $812 so $0 $0 2 $212 30 59.944 7,8% 4.5% 28.7% 16.4% 4,6% 23.1% 12.4% 2.5% OTHER DIRECT COSTS {OWS) $0.800 Travel b Subsistence s1,400 ttwe Reproduction, Equipment 8 Sore 51.600 Communications 510,100 TOTAL Ot>Cs OUTSIDE PROFESSIONALS t1 Geotechnical Topographic Survey TOTAL OUTSIDE PROFESSIONALS 969,601 GRAND TOTAL FEE S260 Geote ftical & Con*uction Materials Nutting � =. De Engineers to a Un Sp of Florida Inc.I EscaMOW 1967 www.nuthrVKiglneer8.=n k*Gnutlingen neemcom P1*d& Wt March 26, 2014 (Revised April 21, 2014) CDM Smith 709D Windsor Lane Key West, Florida 33040 Attn: Mr. John Mafera 321 -431 -7029 Email: maferajl@cdmsmith.com Miami Dade County Tier 2 CBE Palm Beach County SBE SFWMD SBE Small Business Administration SBE /or Federal Projects Re: Proposal /Agreement for Asphalt Pavement Monitoring and Testing Services Sexton Cove Estates Between Lake Surprise Road and Cormorant Drive Key Largo, Florida Dear Mr. Mafera: Nutting Engineers of Florida, Inc. (NE) is pleased to present this proposal /agreement for performing asphalt pavement testing services for the above referenced project. We understand that plans include milling and re- surfacing the asphalt pavement areas, with some areas extending the pavement approximately one to two feet beyond the existing asphalt limits. During the placement of the asphalt within the roadway areas, specific field testing is needed to verify the work is performed in accordance with the project specifications and standard practices. Seepage trenches will also be excavated as part of the improvements and will be approximately ten feet in depth. Based on your request for proposal and our understanding of the project to date, we have prepared the following scope of work and fee schedule. SCOPE OF WORK We will collect bulk soil samples of material immediately adjacent to the existing asphalt pavement to determine the Limerock Bearing Ratio (LBR) of the material to determine its suitability for use as basecourse material. In addition, just after the placement and compaction of the asphalt, we will core the asphalt at twenty locations to determine the thickness of the placed asphalt. The cores will be patched with 'cold patch'. If other methods of patch are needed, the patch should be performed by others. In order to help determine the drainage characteristics of the near - surface soils, we propose to perform six "Usual Open -Hole' exfiltration tests in general accordance with South Florida Water Management District specifications to a depth of ten feet. We will calculate the hydraulic conductivity (K- value) based on the results of the exfiltration testing. 2051 NW 112 AVENUE • MIAMI, FLORIDA 33172 • 305 - 824 -0060 • FAX 305 - 824 -8827 St. Lucie 772 - 408 -1050 • Broward 954- 941 -8700 - Palm Beach 561- 736 -4900 DCM Smith Sexton Cove Estates Asphalt Monitoring and Testing Page 2 of 4 Fee Schedule The above scope of work will be performed for an estimated cost of $7,660.00 based on the following unit rates and quantities. Mobilization of equipment and crew 3 @ $600.00 each $1,800.00 Exfiltration Tests 6 @450.00 each I $2,700.00 Asphalt Coring 20 x $75.00 /core $1,500.00 Limerock bearing ratio (LBR) tests 2 tests x $250.00 /test $500.00 Laboratory moisture density Proctor test 2 tests x $120.00 /test $240.00 Project Engineer — Site visits, meetings, report preparation, review and sign test reports, project management 8 hours x $100.00 /hour $800.00 Clerical /Drafting Services 3 hours x $40.00 /hour $120.00 Estimated cost of Soil /Asphalt Testing 1$7,660.00 The above items and costs are estimated based on our general understanding of the project. The final cost will be based on actual project scheduling and other issues beyond our control, and could be more or less than indicated. You will be charged only for tests performed. For time over eight hours on a normal work week day, or any time on weekends and holidays, the unit rates will be increased by 1.50. Note that NE is not responsible for means and methods of construction or project site safety, which are the responsibility of others. NE has been offering geotechnical engineering, environmental sciences, materials testing, and structural inspection services for over 47 years in South Florida during which time we have worked on many similar projects. Our commitment to practical, cost effective solutions supported by responsive client services distinguishes our firm and enables us to solve your most demanding technical challenges. Another value added component NE brings to your project is our staff of approximately fifty experienced professionals including geotechnical engineers, licensed structural inspectors, and field personnel who are certified and have been trained to provide a wide range of consulting services, and our dedicated administrative staff. 2051 NW 112 AVENUE • MIAMI, FLORIDA 33172 • 305 -824 -0060 • FAX 305-824 -8827 5t. Lucie 772- 408 -1050 , Broward 954- 941 -8700 • Palm Beach 561- 736 -4900 DOW Smith Sexton Cove Estates Asphalt Monitoring and Testing Page 3 of 4 Our laboratory is checked annually by the Construction Materials Engineering Council (CMEC) and is certified to perform geotechnical engineering and materials testing services for the Florida Department of Transportation (FDOT). Thank you for providing us the opportunity to present this proposal /agreement. We look forward to working with you on this and future projects. Respectfully submitted, NUTTING ENGINEERS OF FLORIDA, INC. Paul Catledge, P.E. Senior Geotechnical Engineer Richard C. Wohlfarth, P.E. Director of Engineering Reports and invoices will be addressed to the client as listed below unless other instructions are provided in writing with this executed proposal. The undersigned, as an authorized representative of the entity listed below, approves this proposal and agrees to be bound by the terms and conditions contained in this proposal. Deposit amounts are collected at time of written authorization to proceed. If you are a first time client, we request that the balance due for these services be paid at the time of report completion. Once your account is established, our terms are net 30 days. Any invoices over 30 days will be assessed a 11/2 percent service charge per month until paid in full. SIGNATURE: PRINT NAME: COMPANY NAME: ADDRESS: PHONE: EMAIL: DATE: TITLE: FAX: CDM Smith Sexton Cove Estates Asphalt CMT General Terms and Conditions For the purpose of this project, the addressee of this proposal w01 be known as the Client The client Is expected to furnish NUTTING ENGINEERS OF FLORIDA, INC. ("NE'), with accurate Information Including sketch of survey and/or site plan, construction drawings /specifications as appropriate, details of proposed osnstructlon Including the proposed structural system and bads or existing construction problem Information and ske aocessiblkty Information as appropriate. Otter Information requirements may be detailed in the enclosed proposal IF ANY CONDITIONS CHANGE such as building layout bating, project specificatlons /design, or unusual she conditions are observed, NE should be notified immediately In writing about the changed condition for possible review and comment. Delwery— Scheduled upon receipt of written authorization to proceed and deposit unless other arrangements are agreed to in writing. Additional report copies can be provided for a nominal fee to the Cient NE will exercise appropriate measures to ensure project completion within a reasonable time frame subject to existing workloads. However, NE will not be held responsible for unavailability of necessary project data and site access within the time frame agreed upon for the investigation. Project delivery may be delayed If the ENTIRE signed proposal and deposit are not received In atimely manner. The ENTIRE signed Quotation should be returned aloes with the requested project information. This unsigned proposal Is valid for 60 days. Payment - No deposit required with signed agreement. Directing NE to proceed with the work shall constitute acceptance of the terms of NE's proposal and these General Terms and Conditions. Balance due upon delivery of report. Interest at the rate of 18% per annum, or the highest rate allowable by law whichever Is less, will be added to all amounts not paid within 30 days after date of Invoke. All attorney fees and expenses associated with collection of past due Invoices coil be paid by Client. Insurance — NE maintains Workers' Compensation and Employer's Liability Insurance in conformance with state law. In addition, we maintain Comprehensive General liability Insurance and Automobile liability Insurance with bodily Injury limits of $1,000,000.00 and property damage limits of $1,000,000.00. A Certificate of Insurance can be suppled evidencing such coverage which contains a clause provic ing that fifteen days written notice be given prior to cancellation. Right-of- Entry - Untless otherwise agreed, Client will furnish right-of-entry on the property for NE to make the planned borings, surveys, and /or explaratxuts. NE will not be responsible for removing fences, earth berms, vegetation or other obstructions for purposes of our investigation. NE will take reasonable precautions to minimize damage to the property caused by Its 2051 NW 112` AVENUE • MIAMI, FLORIDA 33172 • 305 -824 -0060 • FAX 305 - 824 -8827 St. Lucie 772-408 -1050 • Broward 954 - 941 -8700 • Palm Beach 561 - 736 -4900 OCM Smith Sexton Cove Estates Asphalt Monitoring and Testing Page 4 of 4 equipment and sampling procedures, but the cost of restoration of damage which may result from the planned operations is not included in the contracted amount. 0 Client desires to restore the property to its former condition, NE will accomplish this and add the cost to its fee. Client agrees to waive all daims arising from or related to the failure to provide NE with proper access to conduct Its work Damage to Existing Men-made Objects - It shall be the responsibility of the Owner or his duly authorized representative to disclose the presence and accurate location of all hidden or obscure man -made objects relative to routes of access, field tests, sampling, or boring locations. When cautioned, advised or given data in writing that reveal the presence or potential presence of underground or over-ground obstructions, such as utik"res, septic tanks, etc., NE will give special Instructions to its field personnel. In additions, Client waves any claim against NE arising from damage to existing man -made objects, Warranty and Lknitation of Liability - NE shall perform services for Client in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of competent consultants practicing in the same or a similar locality as the project. In the event any portion of the services fails to comply with this warranty obligation and NE Is promptly ratified In welting prior to one year after completion of such portion of the services, NE will re- perform such portion of the services, of If re- pedorm race Is impracticable, NE will refund the amount of compensation paid to NE for such portion of the services. This warranty is in Neu of all other warranties. No other warranty, expressed or implled, Including warranties of merchantability and fitness for a particular purpose is made or intended by the proposal for consulting services, by furnishing an oral response of the findings made or by any representations made regarding the services Included in this agreement. In no event shall NE or any of Its professional employees be liable for any special, indirect, incidental or consequential loss or damages, including but not limited to impact and delay clairm The remedies set forth herein are exclusive and the total liability of consultant whether in contract, tort (Including negligence whether sole or concurcent), or otherwise arising out of, connected with or resulting from the services provided pursuant to this Agreement shall not exceed the total fees paid by Client or $50,000.00, whichever Is greater. At additional cost, Client may obtain a higher limit prior to commencement of services. PURSUANTTO §SSL0035, FLORIDA STATUTE% NE'S INDIVIDUAL EMPLOYEES AND /OR AGENTS MAY NOT HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM THEIR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT. Indemnification —Client agrees to defend, indemnify and save harmless NE from all claims, including negligence claims, suits, losses, personal injuries, death and property Rability resulting from NE's performance of the proposed work whether such claims or damages are caused in part by NE, and agrees to reimburse NE for expenses in connection with any such claims or suits, including reasonable altomey's fees. Dienes obligation to indemnify Is limited to $2 million per occurrence, which Client agrees bears a reasonable commercial relationship to the work undertaken by NE. Client further agrees that these gerwalconditbns are a part of the worles specifications or bid documents, N any. sampling or Testing Location - Unless specifically stated to the contrary, the unit fees included in this proposal do not include costs associated with professional land surveying of the site or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in our report or shown on our sketches are based on specific Information fumished to US by others and/or estimates made in the field by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated In the report R B understood that all drilling locations are accessible tD conventional truck mounted drilling equipment unless otherwise specified by the client R unscheduled Mina lizatiors or use of portable or all terrain equipment Is required additional charges will apply. NE will attempt to dear utilities at our axcavatloniltest locations by manual drilling to 3' below land surface (BIS). Arty utflitles/obstructlons present at client specified test locations or below 3' BLS will be the responsibllityof the client. Sample Handling and Retention — Generally soli test samples are retained for approximately three months after which time they will be discarded unless written instructions to the contrary are received from the client. Legal Jurl chodon - The parties agree that any actions brought to enforce any provision of this Agreement shall only be brought In a court of competent jurisdiction located in Palm Beach County, Florida. Any and all causes of action arlsing out of NE's performance of the Work, including but not limited to claims for indemnity, contribution and equitable subrogation, shall be deemed to have accrued and the applicable statutes of limitations shall commence to nun not later than the date of NE's last Invoice for the Work performed hereunder. Fora Majeure - NE shall not be.beld responsible for any delay or failure in performance of any part of this Agreement to the extent such delay or failure is caused by flee, flood, explosion, war, stoke, embargo, govern ment requirement, civil or military authority, acts of God, act or omission of subcontractors, carriers, client or other similar causes beyond Its control. Documents - NE shag be entitled to rely upon the accuracy and completeness of all surveys, reports and information furnished by the client If conditions different from those described In our report are found at the site, NE should be notified in writing immediately upon discovery. NE reserves the right to revise conclusions and recommendations presented In the final report should additional Information regarding the project become available. Al permits will be obtained by others unless otherwise specified in this proposal or In writing to NE. NE has no liability for consequences of Information not provided or unavailable or otherwise not reviewed or (mown from the normal sources cusromarly examined by NE in such kwestigatlons within the time frame allowed for this investigation under this agreement The client, entities identified in writing on the address portion of our report design team professionals engaged by our client and building official staff are entitled to use and rely upon NE'S reports for purposes of the curer project Other parties are not authorized to use or rely upon NE'S reports unless NE so states in writing. NE - General Contract Terms and Conditions Sept 2013 2051 NW 112 AVENUE • MIAMI, FLORIDA 33172 • 305 - 824 -0060 - FAX 305 -824 -8827 St. Lucie 772 -408 -1050 • Broward 954 -941 -8700 - Palm Beach 561- 736 -4900 AVIROM & ASSOCIATES, INC. SURVEYING &MAPPING May 5, 2014 Mr. Nick Benedico, P.E. CDM Smith 2301 Maitland Center Parkway, Suite 300 Maitland, FL 32751 VIA e -mail: BenedicoNA@CDMSmith.com RE: Grassy Road, Sexton Cove Estates, Key Largo, Monroe Cou Topographic Surveying Services — Revised 4 Dear Nick: In accord with your request, the following proposal for the above referenced project is submitted for your consideration: SCOPE: The topographic survey limits shall be along 12 streets with an approximate total length of 12,500 linear feet. The bandwidth shall be within the full width of the right -of -way of each street. 1. We shall obtain all recorded plats and right -of -way maps to graphically delineate the platted boundary lines within the digital files. Surveyor shall recover sufficient monumentation in the field to spatially place the plats within the digital file. There is no provision to perform boundary surveys or surveys to resolve conflicts, ownerships or occupation issues relative to the recorded instruments. 2. We shall research the Monroe County Property Appraiser's database to delineate the current ownership lines within our survey. Establish a minimum of twenty (20) National Geodetic Vertical Datum of 1929 (NGVD 29) benchmarks at the site, referenced to a published Benchmark Network by the National Geodetic Survey (NGS). The benchmarks shall also be referenced horizontally to the North American Datum of 1983 (NAD 83), current adjustment and tied to the National Geodetic Survey Geodetic Control Network. The vertical and horizontal controls (nail & disk) set shall be placed along the topographic route survey. 402 APPELROUTH LANE, SUITE 2E, KEY WEST, FLORIDA 33045 13053 294-7770 WWW.AVIROMSURVEY.COM Grassy Road Project Page 2 5/5/2014 Topographic Route -of -Line — Rev. 4 3. We shall locate all above ground improvements including, but not limited to buildings, pavement, ramps, driveways, steps, doors, gates, top of curb, bottom of curb, flow line, edge of pavement, centerline of pavement, bottom of gutter, face of walk, and above ground evidence of utility. We will obtain rim elevations, pipe size, material and inverts of sewer and drainage structures where possible. Due to the nature of obtaining the data where the structures are in use, the information obtained may be the best approximation of the true measurements. It is the responsibility of the end user to verify the diameter and material utilizing as-build drawings or other resources prior to construction. 4. Utility locations will include fire hydrants, water valves, meter boxes, vaults and electrical outlets, power poles and overhead wires. We will locate wells, main irrigation valves, but will not locate individual sprinkler heads. There is no provision for the excavation, probing or location ofunderground utilities, structures or improvements. Utilities shall be located to the extent that they are above ground and visible. This proposal does not include the contracting of an underground utility locating service to locate the subsurface utilities. 5. Sections shall betaken at 100' intervals, including high and low points including significant grade breaks. 6. Locate 5 seeparage trenches (no piping), at the extent of the rock at the surface. 7. Survey of the horizontal and vertical location of 20 geotechnical borings and pavement cores. This item is based on performing the work in conjunction with the topographic route survey. Additional mobilization costs will incur if this option is exercised after completion of the topographic survey. DELIVERABLES: Two (2) signed and sealed hard copies of the survey shall be furnished to the client, together with an AutoCAD (2013 or lower) digital drawing. The drawing scale shall be at 1 " =20'. TIMEFRAME: We can mobilize within 72 hours from a Notice to Proceed and have the project completed eight (8) weeks after mobilization. COST: The cost to provide the above surveying services shall be a lump sum amount of $47,680.00 Additional services not included in the above scope will be negotiated on an as needed basis and performed at our current hourly rates. AVIROM & ASSOCIATES, INC. Grassy Road Project Page 3 5/5/2014 Topographic Route -of -Line — Rev. 4 CURRENT HOURLYRATES P.L.S. Technical Coordination $150.00/Hour Survey Crew $125.00/Hour Computer Computations & Drafting $ 85.00/Hour All rates are on a portal to portal basis. Overtime rates may apply after eight (8) working hours and weekends. Invoicing is based on work -in- progress or section complete basis. GENERAL All invoices are due and payable in full upon receipt. Surveyor reserves the right to withhold certified prints and CAD files to client or client's consultants until payment is made in full. Invoices not questioned by the client within ten (10) days of receipt are assumed to be accepted for payment. If payment is not received within thirty (30) days of the invoice date, a late charge may be added to the invoice in an amount not to exceed one and one -half percent (1 '/2 %) per month on the outstanding balance. If payment is not received within forty-five (45) days of the invoice date, Surveyor may terminate this agreement or suspend work under the agreement until payments have been made in full. Client agrees to pay all cost of collection, including reasonable attorney's fees, should such action be required. Thank you for the opportunity to submit this proposal. Should you have any questions, please contact me accordingly. Respectfully, Keith M. Chee -A -Tow, P.L.S. Director of Special Projects THESE CONDITIONS ARE ACCEPTABLE, AND I HEREBY AUTHORIZE YOU TO PROCEED. Mr. Nick Benedico, P.E. CDM Smith Weift Documents\Proposel\Kcys\Key LargoWDM Sexton Cove Estates Revision 4.doc Date AVIROM & ABBOCIATEB, INC. AVIROM &ASSOCIATES, INC. 4 :D SURVEYING &MAPPING May 5, 2014 Mr. Nick Benedico, P.E. CDM Smith 2301 Maitland Center Parkway, Suite 300 Maitland, FL 32751 VIA e -mail: BenedicoNA@CDMSmith.com RE: Grassy Road, Sexton Cove Estates, Key Largo, Monroe County As -built of Water and Sewer at 12 Proposed Exfdtration Trench Locations Dear Nick: In accord with your request, the following proposal for the above referenced project is spb.mitted for your consideration: SCOPE: Provide horizontal survey of utilities (water and sewer) at 12 proposed exfiltration trench locations each being approximately 100 feet long. 1. This survey will be performed after the review of the topographic survey of the 12 roads and the subsequent design. 2. The client shall have the water and sewer at the 12 proposed exfiltration trenches identified, flagged and marked prior to our mobilization to the site. 3. This proposal does not include the contracting of an underground utility locating service. 4. Existing utility records shall be provided to us by the client prior to mobilization of our crews. 5. The location of the underground utilities that have no visible above ground components shall be based upon a combination of visual findings in the field, utility locations provided by the client's utility locating consultant, and information obtained from existing utility records which will be provided to us by the client. There is no provision for the excavation, probing or location of underground utilities, structures or improvements. 6. Utility patches will be located during the course of the topographic survey, showing evidence of underground utilities and combined with the existing utility records provided to us by the client, we will delineate the underground lines. 402 APPELROUTH LANE, SUITE 2E, KEY WEST, FLORIDA 33045 [305] 294 -7770 WWW.AVIROMSURVEY.GOM Grassy Road Project Page 2 5/5/2014 Water and Sewer Locates DELIVERABLES: Two (2) signed and sealed hard copies of the survey shall be furnished to the client, together with an AutoCAD (2013 or lower) digital drawing. The drawing scale shall be at 1 " =20'. TIMEFRAME: We can mobilize within 72 hours from a Notice to Proceed and have the project completed two (2) weeks after mobilization. COST: The cost to provide the above surveying services shall be a lump sum amount of $4,161.00, based on one mobilization and limited to two days in the field. Additional services not included in the above scope will be negotiated on an as needed basis and performed at our current hourly rates. CURRENT HOURLYRA TES P.L.S. Technical Coordination Survey Crew Computer Computations & Drafting $150.00/Hour $125.00/Hour $ 85.00/Hour All rates are on a portal to portal basis. Overtime rates may apply after eight (8) working hours and weekends. Invoicing is based on work -in- progress or section complete basis. GENERAL All invoices are due and payable in full upon receipt. Surveyor reserves the right to withhold certified prints and CAD files to client or client's consultants until payment is made in full. Invoices not questioned by the client within ten (10) days of receipt are assumed to be accepted for payment. If payment is not received within thirty (30) days of the invoice date, a late charge may be added to the invoice in an amount not to exceed one and one -half percent (1 %: %) per month on the outstanding balance. If payment is not received within forty-five (45) days of the invoice date, Surveyor may terminate this agreement or suspend work under the agreement until payments have been made in full. Client agrees to pay all cost of collection, including reasonable attorney's fees, should such action be required. Thank you for the opportunity to submit this proposal. Should you have any questions, please contact me accordingly. Respectfully, ,�� (Y At-- Keith M. Chee -A -Tow, P.L.S. Director of Special Projects AVIROM & A88OCIATE8 INC. Grassy Road Project Page 3 5/5/2014 Water and Sewer Locates THESE CONDITIONS ARE ACCEPTABLE, AND I HEREBY AUTHORIZE YOU TO PROCEED. Mr. Nick Benedico, P.E. CDM Smith \Keift Documents\Proposat\Keys\Key Largo\CDM Sexton Cove UG Locates.doc Date AVIROM & ASSOCIATES, INC.