HomeMy WebLinkAbout2nd Amendment/Extension 05/11/2014AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: June 24, 2014
TO: Dent Pierce, Director
Public Works Division
ATTN. Beth Leto
FROM: Vitia Fernandez, D. C
At the May 21, 2014, Board of C Inty Commissioner's meeting the Board granted approval and
execution of Item C30 Waive bidding procedures under the solid waste service exemption and enter into
an agreement with Sweetwater Environmental for the transfer, storage, treatment, transportation and
disposal of sludge /septage generated within Monroe County.
Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
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AMENDMENT AND EXTENSION OF AGREEMENT FOR THE TRANSFER, COLLECTION, STORAGE,
TREATMENT, TRANSPORATION, AND DISPOSAL OF SLUDGE /SE PTAGE
GENERATED WITHIN MONROE COUNTY
THIS AMENDMENT AND EXTENSION is entered into this 21 day of May 2014, between the
Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
(County) and Sweetwater environmental, Inc. (Contractors).
WHEREAS, the parties entered into an agreement dated May 19, 2004, for the transfer,
collection, storage, treatment, transportation, and disposal of sludge /septage generated within Monroe
County; and
WHEREAS, due to the changes in County policies and centralized sewer systems being put in
place, the amount of sludge /septage being brought to the County's transfer stations has dropped from
approximately 2,000,000 gallons to approximately 500,00 gallons; and
WHEREAS, while the flow rates have decreased, the County still has a need for the services until
all centralized sewer systems in Monroe County are completed and properties are connected ; and
WHEREAS, the agreement between the parties is due to expire on June 30, 2014; and
WHEREAS, the parties have negotiated a monthly maintenance fee to keep the sites in proper
working order and a cost estimate for repairs /upgrades needed at the Cudjoe and Long Key sites;
NOW THEREFORE IN CONSIDERATION OF the mutual promises contained herein, the parties
agree as follows:
1. Section I of the Agreement is hereby amended to read as follows:
TERM OF AGREEMENT: This agreement shall be for a two (2) year period beginning July 1, 2014
and ending at 12:00 midnight on June 30, 2016. The term of this agreement may be extended upon
written agreement by the parties.
2. Section II of the Agreement is hereby amended to add the following:
The COUNTY shall pay the CONTRACTOR a monthly maintenance fee of One Thousand Eight
Hundred Dollars and Zero Cents ($1800.00) on a per month in arrears basis for keeping the sites
in proper working order.
The COUNTY shall pay the CONTRACTOR for repairs and upgrades at the Cudjoe and Long Key
sites as set forth in the Proposal, attached hereto and incorporated by reference. The estimated
cost for the repairs /upgrades at Cudjoe Key site is Thirty -two Thousand Two Hundred dollars
and Zero Cents ($32,200.00). The estimates cost for the repairs /upgrades at the Long Key site is
Twenty -Two Thousand Six Hundred Dollars and Zero Cents ($22,600)
3. Section III of the agreement SCOPE OF SERVICES is hereby amended to add the following:
OF
The CONTRACTOR agreed to perform repairs /upgrades at the Cudjoe and Long Key Sites as
set forth in the Proposal, attached hereto and incorporated by reference. The CONTRACTOR
agrees to conduct minor repairs on the Key Largo site at no cost to the COUNTY.
The CONTRACTOR agrees to furnish all labor, parts and equipment to complete the
repairs /upgrades.
The COUNTY intends to close Key Largo site for sludge /septage depository before, January 1,
2015 and upon closure the CONTRACTOR shall no longer be required to service this site. The
CONTRACTOR shall remove all equipment at the Key Largo site upon closure and shall
removal all equipment at the Cudjoe and Long Key Sites prior to expiration of this
Agreement and in coordination with the COUNTY. C 3
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4. Section XI of the agreement is hereby amended to add the following:?
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Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply wiA.11 pub(I
records laws of the State of Florida, including but not limited to:
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(a) Keep and maintain public records that ordinarily and necessarily would die requirdrby
Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of the contract
and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided to
Monroe County in a format that is compatible with the information technology systems of
Monroe County.
In all other respects, the original agreement between the parties dated May 19, 2004, as
amended on June 16, 2004 and renewed on June 17 2009 not inconsistent herewith, shall
remain in full force and effect.
a. BOARD OF COUNTY COMMISSIONERS
4eputy eavilin OF MONROE COUNTY, FLORIDA
By:
Clerk M Syl 'a Murphy
.Y
(Seal) SWEETWATER ENVIRONMENTAL, INC.
Attest:
By: MUNHUE ATT RNEY
APPROVED AS TO FORM:
CHRISTINE M. LIMBERT- BARROWS
ASSIS ' T C �j O Uu NTY ATTORNEY
Date �4-
By: J4 - F44��
Spence Steadman, VP /General Manager