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2014-001 Terminal Sewer Laterals 07/16/2014 I u 2 -1 / •1tt-f.it.iI„-i ii".kl.it.1,i;/iZ;'fi\MIIk'''‘ s ,\ ar , ? . CLERK OF CIRCUIT COURT & COMPTROLLER ` —` ' '-' MONROE COUNTY,FLORIDA 4 eicy" A -N r 0. , DATE: August 12, 2014 TO: Peter Horton, Director of Airports ATTN: Judy Layne, Senior Coordinator Airport Grants and Finance FROM: Lindsey Ballard, D.Cv" At the July 16, 2014, Board of County Commissioner's meeting the Board granted approval and authorized execution of Items: Item C15 Task Order#2014-001 with(CDM Smithlfor Construction Administration Services (the "Project") for the Florida Keys Marathon Airport Terminal Sewer Laterals. Item C16 Contract with ESCO as a sole source provider for purchase of EMAS blocks for the western end of the runway at the Key West International Airport. Enclosed is a duplicate original of the above mentioned for your.handling. Should you have any questions,please feel free to contact our office. cc: County Attorney(without document) Finance File,/ 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146 SCGvi viTA ovrfirD I M,v Pi' AAP- 0vi 1,112-I20Ii-I' t.l? TASK ORDER NO.2014-001 TO MASTER SERVICES AGREEMENT BETWEEN OWNER AND ENGINEER At' This is Task Order No.2014-001 dated f(p-,2014 attached to and made part of the Master Services Agreement dated January 19,2012,between CDM Smith Inc. (ENGINEER)and Monroe County(OWNER). This Task Order describes the Scope of Services,Time Schedule,Charges,and Payment Conditions for the Task Order known as: Marathon Airport Terminal Sewer Laterals—Construction Administration Services(the"Project") 1. Scope of Services ENGINEER shall provide for OWNER the following specific Services: See attached Exhibit'A' 2. Time Schedule The time periods for the performance of ENGINEER'S Services are as follows: 270 days from Execution of this task order. 3. Compensation and Invoicing Compensation for Services of Engineer described in this Task Order will be on the following basis: Lump sum amount of$69,510(see attached Exhibit B') 4. Terms and Conditions The terms and conditions of the Agreement referred to above shall apply to this Task Order except to the extent expressly modified herein.IN the event of any such modification,the modification shall be set forth below and the Article of the Agreement to be modified shall be specifically references.Modifications included in this Task Order are: N/A 7/2008 Pagel Task Order—Master Services Agr. Marathon Airport Terminal Sewer Lateral—Construction Administration Services Task Order No.2014-001 June 2014 Acceptance of the terms of this Task Order is acknowledged by the following authorized signatures of the parties to the Agreement: OWNER • By: Title: y a j D or Zt> v la Orr (0... ("1 .W s '719 ti?,eWILiEkki,CLEM. BY ZJI-4/1 ENGINE R By: N co I. ukt,4 Title: n ZI O GI AT MO E COUNTY O . EY O ED AS ANT C NTY ORN Date C 7/2008 Page 2 Task Order—Master Services Agr. Marathon Airport Terminal Sewer Lateral—Construction Administration Services Task Order No.2014-001 June 2014 Exhibit 'A'to Task Order No. 2014-001 Florida Keys Marathon Airport Marathon Airport Terminal Sewer Force Main Connection Construction Administration Services This Authorization,when executed,shall be incorporated in and become part of the Agreement for Professional Services between the Monroe County(OWNER),and CDM Smith Inc. (ENGINEER),dated January 19,2012 hereafter referred to as the Agreement. PROJECT BACKGROUND OWNER has requested that ENGINEER provide construction administration and supervision services for the construction of the system to connect the existing Marathon Airport Terminal Building(TB)to the central sewer system. SCOPE OF WORK A wastewater pump station pumps wastewater from the Marathon Airport Terminal Building to a wastewater treatment facility with an effluent disposal injection well.The OWNER is abandoning the existing treatment facility and sending the TB wastewater to the central City of Marathon sewer force main.The force main is located in the Monroe County Right of Way adjacent to the Highway 1 Right of Way,which runs along the front of the TB. TASK 1 ENGINEERING SERVICES DURING CONSTRUCTION The ENGINEER will provide engineering services during construction as specified below and intends to contract with a qualified Minority Business Enterprise (MBE)subcontractor to provide a project representative (PR)for construction observation services.The ENGINEER will provide the following services: Subtask 1.1- Construction Progress Meetings The ENGINEER will prepare for and conduct a preconstruction meeting for the project within three weeks of construction contract award.The ENGINEER will prepare for and attend three additional progress or special purpose meetings during the anticipated six(6) month project duration to Final Acceptance. It is anticipated that one of the special purpose meetings will be a substantial completion inspection. Subtask 1.2- Shop Drawing Review The ENGINEER will review shop drawing submittals for compliance with the requirements of the Contract Documents.Ten submittal reviews are budgeted for this project.A single re-submittal of each rejected shop drawing will be counted within the ten shop drawing reviews conducted for this task. CIVI Smiith Page 1 of 4 3/21/14 Subtask 1.3- Construction Observation and Requests for Information The ENGINEER will provide construction observation during the anticipated four(4) months of actual on- site construction during the five (5) month construction period.These services include: • Three (3)six(6) hour days per week by the PR(up to 48 days) including startup services and substantial and final acceptance walk through. • PR will provide an electronic report of each site visit with status photographs and a summary of project activity. • Responses to up to Five (5) Requests for Information (RFIs)from the contractor. Subtask 1.4- Well Abandonment Observation The ENGINEER will supply a qualified staff to observe the existing injection TB effluent disposal well abandonment activities for a total of two (2)8-hour days to verify that the abandonment specifications are adequately followed by the contractor. Subtask 1.5- Project Final Acceptance/Closeout • The ENGINEER will provide closeout services including the following: • Recommendation of Final Acceptance Payment to Contractor _ • Permit Closeout • Review of record drawings(a total of two reviews) provided by the contractor, produced by an OWNER approved surveyor. TASK 2- PROJECT MANAGEMENT AND QUALITY CONTROL Subtask 2.1- Project Management The ENGINEER's project manager will prepare and submit monthly written status reports for an anticipated project life of five (5) months.This task also includes monthly internal project status review meetings. Subtask 2.2- Quality Control (QC)Technical Review The ENGINEER maintains a QC program on all of our projects.Activities performed under this task consist of those generally administrative functions required to maintain the project on schedule,within budget, and that the quality of the work products defined within this scope is consistent with the CDM Smith's quality management system. DATA OR COORDINATION BY OWNER 1. Coordination with TB and other airport tenants for potential access and brief service interruption issues 2. Information about current and future use of the TB 3. Information on existing wet well pumps CDM Page 2 of 4 3/21/14 4. Copies of existing TB facility environmental permits ASSUMPTIONS The following are assumptions this scope of work is based on,and any variations thereof may require a scope and fee modification: 1. As this is work on an existing system, unanticipated circumstances(e.g.,environmental contamination,differing site conditions,etc.) may require a change to the scope and fee. 2. If additional on-site inspection is required by the FAA or other funding or permitting agency,a modification to the scope and fee for this Task Order may be required. 3. Total construction period from Notice to Proceed (NTP)to Final Acceptance is five(5) months. 4. Airport staff will manage day-to-day coordination tasks with contractor for access,etc. DELIVERABLES The ENGINEER will provide the following deliverables. In addition to each format listed,the ENGINEER will provide each deliverable in Adobe PDF°format via email. If format is not listed,only Adobe PDF° electronic document is provided • Pre-construction meeting minutes • One hard copy of each reviewed submittal • A status report for each construction visit • Responses to Request for Information by the contractor • One hard copy of the substantial completion inspection punch list • Electronic Review comments for contractor-produced record drawings • Project status report monthly TIME OF COMPLETION/SCHEDULE The ENGINEER will commence work within seven (7)days of a written notice to proceed from the OWNER..The estimated overall time for construction is five(5) months. COMPENSATION AND PAYMENT For the basic services performed under this Scope of Work,the OWNER agrees,to pay the ENGINEER the lump sum fee of$ 69,510. Partial payment to be made on a monthly basis in proportion to the percentage of work completed. For invoice purposes only the value of each task is as shown in Table 1. The ENGINEER will submit monthly written status reports to accompany each invoice. CDM Smith Page 3 of 4 3/21/14 . Table 1: For Invoice Purposes Only Task No. Task Description Task Value 1 Engineering Services During Construction $ 59,540 2 Project Management,and Quality Control $ 9,970 Total Lump Sum $ 69,510 SD114 miith Page 4 of 4 3/21/14 • • Exhibit'B' FLORIDA KEYS MARATHON AIRPORT TERMINAL SEWER LATERAL-CONSTRUCTION SERVICES LABOR AND NON-LABOR PROJECT COST ESTIMATE 3/3/2014 Senior Officer Principal I Associate Professional Professional II Professional I CADD Supervisor CADD Operator Administration Labor Totals $200 /Hour $180 /Hour $155 /Hour $135 /Hour $120 /Hour $ 125 /Hour $ 85 /Hour $85 /Hour MH $ MH $ MH. $ MH $ MH $ MH $ MH $ TASK 1 ENGINEERING SERVICES DURING • CONSTRUCTION Task 1.1-Construction Progress Meetings 0 $0 24 $4,320 0 $0 0 $0 0 $0 0 $0 0 $0 2 $170 26 $4,490 Task 1.2-Shop Drawing Review 0 $0 6 $1,080 0 $0 .0 $0 28 $3,360 0 $0 0 $0 8 $680 42 $5,120 Task 1.3-Construction Observation/RFIs 0 $0 8 $1,440 0 $0 0 $0 20 $2,400 0 $0 0 $0 4 $340 32 $4,180 Task 1.4-Well Abandonment Observation 0 $0 0 $0 16 $2,480 0 $0 0 $0 0 $0 0 $0 2 $170 18 $2,650 Task 1.5-Project Final Acceptance/Close-out 0 $0 8 $1,440 0 $0 0 $0 16 $1,920 0 $0 0 $0 4 $340 28 $3,700 Subtotal Task 1 Services $20,140 TASK 2-MEETINGS,PROJECT MANAGEMENT AND QUALITY CONTROL Task 2.1-Project Management 0 $0 32 $5,760 0 $0 0 $0 0 $0 0 $0 0 $0 6 $510 38 $6,270 Task 2.2-Quality Control(QC)Technical Review 4 $800 8 $1,440 4 $620 2 $270 0 $0 0 $0 0 $0 2 $170 20 $3,300 Subtotal Task 2 Services $9,570 TOTAL LABOR 4 $800 86 $15,480 20 $3,100 2 $270 0 $0 0 $0 0 $0 28 $2,380 204 $29,710 2.7% 52.1% 10.4% 0.9% 0.0% 0.0% 0.0% 8.0% OTHER DIRECT COSTS(ODC'S) Travel&Subsistence $3,100 Reproduction,Equipment&Software $1,100 Communications $400 TOTAL ODC's: $4,600 OUTSIDE PROFESSIONAL(RPR) $35,200 GRAND TOTAL FEE $69,510