Task Order 07/16/2014TASK ORDER FOR ON CALL PROFESSIONAL SERVICES BETWEEN
MONROE COUNTY AND STANTEC CONSULTING SERVICES, INC.
FOR
US1 BAYSIDE SHARED USE PATH PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 16th day of January 2014 between Monroe County
hereinafter referred to as the "County" and STANTEC CONSULTING SERVICES, INC.
hereinafter referred to as "Consultant' where professional services are allowed if
construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract For On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an Article
of the Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effective on the 16th Day of July, 2014.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services for US1 Bayside Shared Use Path Project will include
construction engineering and inspection (CEI) services for construction of an asphalt
path on the right of way U.S. 1 in Key Largo. Details of the scope of services are
included in Exhibit A attached to this task order.
Article VII, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly based on hourly rates per the continuing services
contract and estimated staff hours as follows:
Personnel
Estimated
Hours
Hourly Rate
Total
Senior Engineer
171
$144.00
$24,624.00
Senior CEI Inspector
156
$104.00
$16,224.00
CEI Inspector
1,560
$87.00
$135,720.00
Estimated Expenses: Mileage and Vehicle
$8,944.20
Total Not To Exceed Amount
1 $185,512.20
A total not to exceed amount of one hundred eighty five thousand five hundred twelve
dollars and twenty cents ($185,512.20) will apply.
Article IX Miscellaneous, Paragraph 9.21 is amended to add the following:
Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by Monroe County in order to perform the service.
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(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to
Monroe County all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
Paragraph 9.29 Federal Highway Administration Requirements do not apply to this
project.
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
Consultant
Stantec Consulting Services, Inc.
Sig
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Witness:
Date Signature Date
Heavilin, Clerk
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Deputy -
Date: Ji-L[' /(o r', aZD /4
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:
Mayor /Chairman
MONROE COUNTY ATTORNEY
NA ILEENP vv CA aSEL
ASSISTApk7 COUNTY ATTORNEY
Date /— J Z /t!
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Exhibit A
1.0 SCOPE OF SERVICES:
The US 1 Bayside Shared Use Path Project consists of construction of a 10' wide
paved shared use path on the bayside right of way of US 1 from approximately
MM 100 to MM 106 in Key Largo, Florida. The construction scope of work
includes clearing and grubbing vegetation, trimming and relocating trees as
needed, construction of a 10' wide asphalt path, installation of required pavement
markings, signage and stormwater structures and construction of a gravity wall in
one area. The scope includes placing sod to restore the right of way and
incidental work such as replacing guardrails and mailboxes, installing bicycle
railing and performing driveway maintenance, and all other work shown on the
plans and described in the contract documents. The Consultant shall provide
Construction Engineering and Inspection Services for the US 1 Bayside
Shared Use Path Project.
The Consultant shall exercise their independent professional judgment in
performing their obligations and responsibilities under this Task Order. Pursuant
to Section 4.1.4 of the FDOT's Construction Project Administration Manual
(CPAM), the authority of the Consultant's lead person, such as the Senior Project
Engineer, and the Consultant's Project Administrator shall be identical to the
Department's Resident Engineer and Project Administrator respectively and shall
be interpreted as such.
Services provided by the Consultant shall comply with FDOT manuals,
procedures, and memorandums in effect as of the date of execution of the Task
Order unless otherwise directed in writing by the County.
On a single Construction Contract, it is a conflict of interest for a professional firm
to receive compensation from both the County and the Contractor either directly
or indirectly.
The Consultant shall utilize the U.S. Department of Homeland Security's E- Verify
system to verify the employment eligibility of all new employees hired by the
Consultant during the term of the Contract and shall expressly require any
subconsultants performing work or providing services pursuant to the Contract to
likewise utilize the U.S. Department of Homeland Security's E- Verify system to
verify the employment eligibility of all new employees hired by the subconsultant
during the Contract term.
2.0 LENGTH OF SERVICE
The Consultant services for the Construction Contract shall begin upon written
notification to proceed by County.
The Consultant Senior Project Engineer will track the execution of the
Construction Contract such that the Consultant is given timely authorization to
begin work. While no personnel shall be assigned until written notification by the
County has been issued, the Consultant shall be ready to assign personnel
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within two weeks of notification. For the duration of the project, the Consultant
shall coordinate closely with the County and Contractor to minimize rescheduling
of Consultant activities due to construction delays or changes in scheduling of
Contractor activities.
For estimating purposes, the Consultant will be allowed an accumulation of thirty
working days to perform preliminary administrative services prior to the issuance
of the Contractor's notice to proceed and thirty calendar days to demobilize after
final acceptance of the Construction Contract.
Construction Contract Estimate
Bid Date Start Date Duration
June 17, 2014 August 4, 2014 270 days
3.0 DEFINITIONS
A. Resident Engineer The Engineer assigned to a particular Project or area
to administer Construction Contracts for the County.
B. Construction Project Manager The County employee assigned to
manage the Construction Engineering and Inspection Contract and
represent the County during the performance of the services covered
under this Agreement.
C. Engineer of Record The Engineer noted on the Construction plans as the
responsible person for the design and preparation of the plans.
D. Consultant The Consulting firm under contract to the County for
administration of Construction Engineering and Inspection services.
E. Agreement The Professional Services Agreement between the County
and the Consultant setting forth the obligations of the parties thereto,
including but not limited to the performance of the work, furnishing of
services, and the basis of payment.
F. Consultant Senior Project Engineer The Engineer assigned by the
Consultant to be in charge of providing Construction Contract
administration for one or more Construction Projects. This person may
supervise other Consultant employees and act as the lead Engineer for
the Consultant.
G. Consultant Project Administrator The employee assigned by the
Consultant to be in charge of providing Construction Contract
administration services one or more Construction Projects.
H. Contractor The individual, firm, or company contracting with the County
for performance of work or furnishing of materials.
Construction Contract The written agreement between the County and
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the Contractor setting forth the obligations of the parties thereto, including
but not limited to the performance of the work, furnishing of labor and
materials, and the basis of payment.
K.
L.
M
CPAM Florida Department of Transportation, Construction Project
Administration manual; latest.
Department Florida Department of Transportation
F.D.O.T. Florida Department of Transportation.
County Monroe County Board of County Commissioners.
4.0 REQUIREMENTS
4.1 General
It shall be the responsibility of the Consultant to administer, monitor, and
inspect the Construction Contract such that the project is constructed in
reasonable conformity with the plans, specifications, and special
provisions for the Construction Contract.
The Consultant shall observe the Contractor's work to determine the
progress and quality of work, identify discrepancies, report significant
discrepancies to the County, and direct the Contractor to correct such
observed discrepancies.
The Consultant is hereby designated by the County to negotiate
Supplemental Agreements. However, the Consultant must seek input
from the Construction Project Manager. The Consultant shall prepare the
Supplemental Agreement as a recommendation to the County, which the
County may accept, modify or reject upon review. The Consultant shall
consult with the Construction Project Manager, as it deems necessary
and shall direct all issues, which exceed its delegated authority to the
Construction Project Manager for County action or direction.
The Consultant shall advise the Construction Project Manager of any
significant omissions, substitutions, defects, and deficiencies noted in the
work of the Contractor and the corrective action that has been directed to
be performed by the Contractor. Work provided by the Consultant shall
not relieve the Contractor of responsibility for the satisfactory
performance of the Construction Contract.
4.2 Survey Control
The Consultant shall check or establish the survey control baseline(s)
along with sufficient baseline control points and bench marks at
appropriate intervals along the project in order to: (1) make and record
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such measurements as are necessary to calculate and document
quantities for pay items; (2) make and record pre- construction and final
cross section surveys of the project site in those areas where earthwork
(i.e., embankment, excavation, subsoil excavation, etc.) is part of the
construction project; and (3) perform incidental engineering surveys. The
Senior Project Engineer will establish the specific survey requirements for
each project prior to construction.
Any questions or requests for "Waiver of Survey" should be directed to
the Senior Project Engineer.
4.3 On -site Inspection
The Consultant shall monitor the Contractor's on -site construction
activities and inspect materials entering into the work in accordance with
the plans, specifications, and special provisions for the Construction
Contract to determine that the projects are constructed in reasonable
conformity with such documents. The County will monitor all off -site
activities and fabrication. The Consultant shall keep detailed accurate
records of the Contractor's daily operations and of significant events that
affect the work.
Consultant shall be responsible for monitoring and inspection of
Contractor's Work Zone traffic control plan and review of modifications to
the Work Zone Traffic Control Plan, including alternate Work Zone Traffic
Control Plan, in accordance with F.D.O.T. procedures. Consultant
employees performing such services shall be qualified in accordance with
F.D.O.T. department procedure.
4.4 Sampling and Testing
The Consultant shall perform sampling and testing of component
materials and completed work in accordance with the Construction
Contract documents. The minimum sampling frequencies set out in the
Department's Materials Sampling, Testing and Reporting Guide shall be
met. In complying with the aforementioned guide, the Consultant shall
provide daily surveillance of the Contractor's Quality Control activities at
the project site and perform the sampling and testing of materials and
completed work items that are normally done in the vicinity of the project
for verification and acceptance.
The Consultant shall be specifically responsible for job control samples
determining the acceptability of all materials and completed work items on
the basis of either test results or verification of a certification, certified mill
analysis, DOT label, DOT stamp, etc.
Sampling, testing and laboratory methods shall be as required by the
Department's Standard Specifications, Supplemental Specifications or as
modified by the special provisions of the Construction Contract.
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Documentation reports on sampling and testing shall be submitted to
responsible parties during the same week that the construction work is
done.
If required, the Consultant will transport samples to be tested in a
Department laboratory to the appropriate laboratory or appropriate local
FDOT facility.
The Consultant will review and approve contractor samples in FDOT's
LIMS system.
The Consultant will input verification testing information and data into the
Department's LIMS system database using written instructions provided
by the Department.
4.5 Engineering Services
The Consultant shall coordinate the Construction Contract administration
activities of all parties other than the Contractor involved in completing the
construction project. Notwithstanding the above, the Consultant is not
liable to the County for failure of such parties to follow written direction
issued by the Consultant.
Services include maintaining the required level of surveillance of
Contractor activities, interpreting plans, specifications, and special
provisions for the Construction Contract, maintaining complete, accurate
records of all activities and events relating to the project, and properly
documenting all significant project changes. The Consultant will also
provide coordination with Florida Department of Transportation (FDOT)
contractors who may be working on the US 1 right of way within the limits
of the Project. The Consultant shall perform the following services:
(1) Schedule and attend, within ten days after the Notice to Proceed,
a pre- construction conference for the project in accordance with
County and FDOT procedures. The Consultant shall provide
appropriate staff to attend and participate in the pre- construction
meeting.
(2) The Consultant shall record a complete and concise record of the
proceedings of the pre- construction meeting and distribute copies
of this summary to the participants and other interested parties
within seven days.
(3) Analyze the Contractor's schedule(s) (i.e. baseline(s), revised
baseline(s), updates, as- built, etc.) for compliance with the
contract documents. Elements including, but not limited to,
completeness, logic, durations, activity, flow, milestone dates,
concurrency, resource allotment, and delays will be reviewed.
Verify the schedule conforms with the construction phasing and
MOT sequences, including all contract modifications. Provide a
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written review of the schedule identifying significant omissions,
improbable or unreasonable activity durations, errors in logic, and
any other concerns as detailed in CPAM.
(4) Verify that the Contractor is conducting inspections, preparing
reports and monitoring all storm water pollution prevention
measures associated with the project.
(5) Analyze problems that arise on a project and proposals submitted
by the Contractor, endeavor to resolve such issues, and process
the necessary paperwork.
(6) Produce reports, verify quantity calculations, field measure for
payment purposes as needed to prevent delays in Contractor
operations and ensure prompt processing of such information in
order for the County to make timely payment to the Contractor. .
(7) Provide Public Information services as required to manage
inquiries from the public, public officials, and the news media.
Prepare newsletters for distribution to adjacent property owners.
The County Construction Project Manager shall approve all
notices, brochures, responses to news media, etc., prior to
release.
(8) Prepare and submit to the Construction Project Manager monthly,
a Construction Status Reporting System (CSRS) report.
(9) Schedule and conduct a meeting with the County Engineering
Office at least 45 calendar days prior to project final acceptance.
The purpose of this meeting is to discuss the required
documentation, including as- builts, necessary to close out the
permit(s).
(10) Video tape the pre- construction conditions throughout the project
limits. Provide a digital photo log or video of project activities, with
heavy emphasis on potential claim items /issues and on areas of
real /potential public controversy.
(11) The Consultant shall have a digital camera for photographic
documentation of noteworthy incidents or events to cover the
following areas:
(a). Pre - construction photographs
(b). Normal and exceptional progress of work
(c). Critical path activities
(d). Accidents showing damage
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(e). Unsafe working conditions
(f). Unusual construction techniques
(g). Damaged equipment or materials
(h). Any activity, which may result in claims
These photographs will be filed and maintained on the
Consultant's computer. Copies of photographs will be
electronically transferred to the County at an interval determined
by the Senior Project Engineer and the Construction Project
Manager.
The taking of the photographs shall begin the day prior to the start
of construction and continue regularly throughout this project.
Photographs shall be taken the days of Conditional, Partial and /or
Final Acceptance.
(12) Monitor each Contractor and Subcontractor's compliance with
specifications and special provisions of the Construction Contract
in regard to payment of predetermined wage rates in accordance
with FDOT procedures.
(13) Provide a Resident Compliance Specialist for surveillance of the
Contractor's compliance with Construction Contract requirements.
The Resident Compliance Specialist is responsible for reviewing,
monitoring, evaluating and acting upon documentation required for
Construction Contract compliance, and maintaining the
appropriate files thereof. Typical areas of compliance
responsibility include EEO Affirmative Actions for the prime
contractor and subcontractor, DBE Affirmative Action, Contractor
Formal Training, Payroll, and Subcontracts. The Resident
Compliance Specialist must keep all related documents and
correspondence accurate and up to date; attend all compliance
reviews and furnish the complete project files for review; and
assist the District Contract Compliance Manager as requested.
(14) As needed, prepare and make presentation before the Dispute
Review Boards in connection with the project covered by this
Agreement
5.0
ITEMS TO BE FURNISHED BY THE COUNTY TO CONSULTANT
A. The County, on as needed basis, will furnish the following Construction
Contract documents for this project. These documents may be provided
in either paper or electronic format.
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1 Construction Documents (drawings, specifications)
2 Special Provisions
3 Copy of the executed Construction Contract.
6.0 ITEMS FURNISHED BY THE CONSULTANT
6.1 County Documents
All applicable documents referenced herein shall be a condition of this
Agreement.
62 Vehicles
Vehicles will be equipped with appropriate safety equipment and must
be able to effectively carry out requirements of this Agreement.
Vehicles shall have the name and phone number of the consulting firm
visibly displayed on both sides of the vehicle.
6.3 Field Equipment
The Consultant shall supply survey, inspection and testing equipment,
essential in order to carry out the work under this Agreement. Such
equipment includes those non - consumable and non - expendable items,
which are normally needed for a CEI project and are essential in order
to carry out the work under this Agreement.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this
Agreement will remain the property of the Consultant and shall be
removed at completion of the work.
The Consultant's handling of nuclear density gauges shall be in
compliance with their license.
The Consultant shall retain responsibility for risk of loss or damage to
said equipment during performance of this Agreement. Field office
equipment shall be maintained and in operational condition at all times.
6.4 Licensing for Equipment Operations
The Consultant will be responsible for obtaining proper licenses for
equipment and personnel operating equipment when licenses are
required. The Consultant shall make the license and supporting
documents available to the County, for verification, upon request.
Radioactive Materials License for use of Surface Moisture Density
Gauges shall be obtained through the State of Florida Department of
Health.
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7.0 LIAISON
The Consultant shall keep the Construction Project Manager informed of all
significant activities, decisions, correspondence, reports, and other
communications related to its responsibilities under this Agreement, and seek
input from the Construction Project Manager in order for the Construction Project
Manager to oversee the Consultant's performance.
Agreement administrative duties relating to Invoice Approval Requests,
Personnel Approval Requests, User ID Requests, Time Extension Requests, and
Amendment and Supplemental Amendment Requests shall be reviewed and
approved by the Construction Project Manager.
8.0 PERSONNEL
8.1 General Requirements
The Consultant shall staff the project with the qualified personnel
necessary to efficiently and effectively carry out its responsibilities under
this Agreement. Not all positions listed below may be required; however,
personnel performing a specific task must have the qualifications required
for the task.
Unless otherwise agreed by the County, the County will not compensate
straight overtime or premium overtime for the positions of Senior Project
Engineer, Project Administrator, Contract Support Specialist, and
Associate Contract Support Specialist.
8.2 Personnel Qualifications
The Consultant shall utilize only competent personnel, qualified by
experience, and education. The Consultant shall submit in writing to the
Construction Project Manager the names of personnel proposed for
assignment to the project, including a detailed resume for each containing
at a minimum salary, education, and experience. The Consultant Action
Request form for personnel approval shall be submitted to the
Construction Project Manager at least two weeks prior to the date an
individual is to report to work.
Personnel identified in the Consultant technical proposal are to be
assigned as proposed and are committed to performing services under
this Agreement. Personnel changes will require written approval from
County. Previously approved staff, whose performance is unsatisfactory,
shall be replaced by the Consultant within one week of County
notification.
Before the project begins, all project staff shall have a working knowledge
of the current CPAM and must possess all the necessary
qualifications /certifications for obtaining the duties of the position they
hold. Cross training of the Consultant's project staff is highly
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recommended to ensure a knowledgeable and versatile project inspection
team but shall not be at any additional cost to the County and should
occur as workload permits. Visit the training page on the State
Construction Office website for training dates.
Minimum qualifications for the Consultant personnel are set forth as
follows. Exceptions to these minimum qualifications will be considered on
an individual basis. The County Engineer or designee will have the final
approval authority.
CEI SENIOR PROJECT ENGINEER - A Civil Engineer degree and be
registered in the State of Florida as a Professional Engineer (or if
registered in another state, the ability to obtain registration in the State of
Florida within six months) and six years of engineering experience (two
years of which are in major road and bridge construction), or for non -
degreed personnel the aforementioned registration and ten years of
engineering experience (two years of which are in major road or bridge
construction). Qualifications include the ability to communicate effectively
in English (verbally and in writing); direct highly complex and specialized
construction engineering administration and inspection program; plans
and organizes the work of subordinate and staff members; develops
and /or reviews policies, methods, practices, and procedures; and reviews
programs for conformance with County standards. Also must have the
following:
Qualification:
FDOT Advanced MOT
Pass the CTQP examination covering the training video "Grouting of
Bridge Post - tensioning Tendons" (If applicable)
Attend the CTQP Quality Control Manager course and pass the
examination.
Certifications: None
A Master's Degree in Engineering may be substituted for one (1) year
engineering experience.
CEI PROJECT ADMINISTRATOR -A Civil Engineering degree plus two
(2) years of engineering experience in construction of major road or
bridge structures, or eight (8) years of responsible and related
engineering experience, two (2) years of which involved construction of
major road and bridge structures.
Receives general instructions regarding assignments and is expected to
exercise initiative and independent judgment in the solution of work
problems. Directs and assigns specific tasks to inspectors and assists in
all phases of the construction project. Will be responsible for the progress
and final estimates throughout the construction project duration. Must
have the following:
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Qualifications FDOT Intermediate MOT Pass the CTQP examination
covering the training video "Grouting of Bridge Post - tensioning Tendons"
(If applicable) CTQP Final Estimates Level II
Certifications None
Other Attend CTQP Quality Control Manager Course and pass the
examination.
A Master's Degree in Engineering may be substituted for one (1) year of
engineering experience
CEI CONTRACT SUPPORT SPECIALIST - A Civil Engineering Degree
or High School diploma or equivalent and four years of road & bridge
construction engineering inspection (CEI) experience having
performed /assisted in project related duties (i.e., progress and final
estimates, EEO compliance, processing Construction Contract changes,
etc.) or a Civil Engineering degree. Should exercise independent
judgment in planning work details and making technical decisions related
to the office aspects of the project. Should be familiar with the County's
Procedures covering the project related duties as stated above and be
proficient in the computer programs necessary to perform these duties.
Shall become trained in CTQP Final Estimates Level II course and
maintain a current qualification.
CEI SENIOR INSPECTOR/ CEI SENIOR ENGINEER INTERN — High
school graduate or equivalent plus four years of experience in
construction inspection, two years of which shall have been in bridge
and /or roadway construction inspection.
Must have the following:
Qualifications
CTQP Concrete Field Inspector Level I
CTQP Concrete Transportation Construction Inspector (CTCI) Level II (all
bridges) CTQP Asphalt Roadway Level I (If applicable)
CTQP Asphalt Roadway Level II (If applicable)
CTQP Earthwork Construction Inspection Level I
CTQP Earthwork Construction Inspection Level II
CTQP Pile Driving Inspection (If applicable) CTQP Drilled Shaft
Inspection (If applicable)
CTQP Grouting Technician Level I (If applicable)
CTQP Post - Tensioning Technician Level I (If applicable)
FDOT Intermediate MOT
CTQP Final Estimates Level I
Certifications
Nuclear Radiation
Safety
Or a Civil Engineering degree and one year of road & bridge CEI
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experience with the ability to earn additional required qualifications within
one year. (Note: Senior Engineer Intern classification requires one year
experience as an Engineer Intern.)
Responsible for performing highly complex technical assignments in field
surveying and construction layout, making, and checking engineering
computations, inspecting construction work, and conducting field tests
and is responsible for coordinating and managing the lower level
inspectors. Work is performed under the general supervision of the
Project Administrator.
8.3 Staffing
Once authorized, the Consultant shall establish and maintain an
appropriate staff through the duration of construction and completion of
the final estimate. Responsible personnel, thoroughly familiar with all
aspects of construction and final measurements of the various pay items,
shall be available to resolve disputed final pay quantities until the
appropriate Construction Contract has been paid off.
Construction engineering and inspection forces will be required of the
Consultant at all times while the Contractor is working. If Contractor
operations are substantially reduced or suspended, the Consultant will
reduce its staff appropriately.
In the event that the suspension of Contractor operations requires the
removal of Consultant forces from the project, the Consultant will be
allowed ten (10) days maximum to demobilize, relocate, or terminate such
forces.
9.0 QUALITY ASSURANCE (QA) PROGRAM
9.1 Quality Reviews
The Consultant shall conduct semi - annual reviews to make certain his
own organization is in compliance with the requirements cited in the
Scope of Services. Quality Reviews shall be conducted to evaluate the
adequacy of materials, processes, documentation, procedures, training,
guidance, and staffing included in the execution of this Agreement.
Quality Reviews shall also be developed and performed to achieve
compliance with specific QA provisions contained in this Agreement. The
semi - annual reviews shall be submitted to the Construction Project
Manager in written form no later than one month after the review.
On short duration CCEI projects (nine months or less), the CCEI shall
perform an initial QA review within the first two months of the start of
construction.
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9.2
QA Plan
Within thirty days after receiving award of an Agreement, the Consultant
shall furnish a QA Plan to the Construction Project Manager. The QA
Plan shall detail the procedures, evaluation criteria, and instructions of the
Consultant's organization to assure conformance with the Agreement.
Unless specifically waived, no payment shall be made until the County
approves the Consultant QA Plan.
Significant changes to the work requirements may require the Consultant
to revise the QA Plan. It shall be the responsibility of the Consultant to
keep the plan current with the work requirements. The Plan shall include,
but not be limited to, the following areas:
A. Organization
A description is required of the Consultant QA Organization and
its functional relationship to the part of the organization performing
the work under the Agreement. The authority, responsibilities and
autonomy of the QA organization shall be detailed as well as the
names and qualifications of personnel in the quality control
organization.
B. Quality Reviews
The Consultant QA shall detail the methods used to monitor and
achieve organization compliance with Agreement requirements for
services and products.
C. Quality Records
The Consultant will outline the types of records, which will be
generated and maintained during the execution of his QA
program.
D. Control of Sub - consultants and Vendors
The Consultant will detail the methods used to control sub -
consultants and vendor quality.
E. Quality Assurance Certification
An officer of the Consultant firm shall certify that the inspection
and documentation was done in accordance with FDOT
specifications, plans, standard indexes, and County procedures.
9.3 Quality Records
The Consultant shall maintain adequate records of the quality assurance
actions performed by his organization (including subcontractors and
vendors) in providing services and products under this Agreement. All
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records shall indicate the nature and number of observations made, the
number and type of deficiencies found, and the corrective actions taken.
These records shall be available to the County, upon request, during the
Agreement term. All records shall be kept at the primary job site and shall
be subject to audit review.
10.0 CERTIFICATION OF FINAL ESTIMATES
10.1 Final Estimate and As -Built Plans Submittal
Prepare documentation and records in compliance with the Agreement,
Consultant's approved QC Plan and the County's Procedures.
Submit the Final Estimate(s) and three sets of final as built plans
documenting Contractor's work (one record set with two copies) as
follows:
(a) Within thirty calendar days of final acceptance; or
(b) Where all items of work are complete and
conditional /partial acceptance is utilized (Lighting, Plant
establishment, etc.) for a period exceeding thirty calendar
days, the final estimate(s) will be due on the thirtieth (30th)
day after conditional /partial acceptance. A memorandum
with documentation will be transmitted to the Director of
Engineering Services at final acceptance detailing any
necessary revisions to the pay items covered under the
conditional /partial acceptance.
The Consultant shall be responsible for making any revisions to the
Certified Final Estimate.
10.2 Certification
Consultant personnel preparing the Certified Final Estimate Package
shall be CTQP Final Estimates Level II qualified.
Duly authorized representative of the Consultant firm will provide a
notarized certification on a form pursuant to Department procedures.
11.0 SUBCONSULTANT SERVICES
Upon written approval by the Construction Project Manager and the County, and
prior to performance of work, the Consultant may subcontract for engineering
surveys, materials testing, or specialized professional services.
12.0 OTHER SERVICES
Upon written authorization by the Director of Engineering Services or designee,
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the Consultant will perform additional services in connection with the project not
otherwise identified in this Agreement. The following items are not included as
part of this Agreement, but may be required by the County to supplement the
Consultant services under this Agreement.
A. Assist in preparing for arbitration hearings or litigation that occurs during
the Agreement time in connection with the construction project covered
by this Agreement.
B. Provide qualified engineering witnesses and exhibits for any litigation or
hearings in connection with the Agreement.
C. Provide on- and off -site inspection services in addition to those provided
for in this Agreement.
13.0 POST CONSTRUCTION CLAIMS REVIEW
In the event the Contractor submits a claim for additional compensation and /or
time after the Consultant has completed this Agreement, the Consultant shall, at
the written request from the County, analyze the claim, engage in negotiations
leading to settlement of the claim, and prepare and process the required
documentation to close out the claim. Compensation for such services will be
negotiated and effected through a Supplement to this Agreement.
14.0 CONTRADICTIONS
In the event of a contradiction between the provisions of this Scope of Services
and the Consultant's proposal as made a part of their Agreement, the provisions
of the Scope of Services shall apply.
15.0 THIRD PARTY BENEFICIARY
It is specifically agreed between the parties executing this Agreement that it is
not intended by any of the provisions of any part of the Agreement to create in
the public or any member thereof, a third party beneficiary hereunder, or to
authorize anyone not a party to this Agreement to maintain a claim, cause of
action, lien or any other damages or any relief of any kind pursuant to the terms
or provisions of this Agreement.
16.0 COUNTY AUTHORITY
The County shall be the final authority in considering contract modification of the
Contractor for time, money or any other consideration except matters agreed to
by the Contractor through contract changes negotiated by the Consultant, as
authorized in Section 4.1 herein.
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