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07/16/2014 AgreementAMY NEAVILIN, CPA CLERK OF CIRCUIT COURT & COMPTROLLER DATE: August 7, 2014 TO: Kevin Wilson Director of Engineering ATTN. • Breanne Erickson FROM: Lindsey Ballard, D. C.lj%r At the July 16, 2014 Board of County Commissioner's meeting the Board granted approval and authorized execution of Item C21 Ratification of a Professional Services Contract (Task Order) under an existing Continuing Professional Services Contract with Currie, Sowards, Aguila Architects to develop several site plan options for a new library on a School Board property in Marathon. Funding is from infrastructure sales taxes. Enclosed a duplicate original executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. Cc: County Attorney Finance File I/ 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax. 305 - 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146 CONTRACT FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECUENGINEER Marathon Library Site Options, Marathon, Florida THIS CONTRACT made as of the. /I d day of June, 2014 FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT/ENGINEER (the "Contract" or "Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY COMMISSIONERS ( "Owner" or "County "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns through the Monroe County Board of County Commissioners ( "BOCC "), and CURRIE SOWA.RDS AGUILA ARCHITECTS, the ( "Architect ")., whose address is 185 NE 0 Avenue, Suite 101, Delray Beach, FL 33483, its successors and assigns. WITNESSETH WHEREAS, on the 20' day of January 2010, the parties entered into a Continuing Contract for projects in which the estimated construction costs of each individual project under the contract does not exceed Two Million Dollars ($2,000,000.00), or for study activity if the fee for professional services for each individual study under the contract does not exceed Two Hundred Thousand Dollars ($200,000.00); and WHEREAS, on the 20` day of November 2013, the parties entered into a First Amendment to Contract renewing the Continuing Contract for the first of two one -year periods effective January 20, 2014 and terminating January 19, 2015; and WHEREAS, the County is considering alternate sites for the location of a new public library in the City of Marathon; and WHEREAS, the County has discussed a particular School Board site for the location of that new public library in the City of Marathon pending presentation of site layout options; and WHEREAS, the Board of County Commissioners have directed staff to determine if the School Board property would be an appropriate location for the new library; now therefore, IN CONSIDERATION of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which hereby acknowledged, the Owner and Architect agree: I. PROJECT DESCRIPTION & SCOPE OF WORK A. Architect shall provide several site plan proposals for presentation to the School Board and BOCC for a new public library on the land owned by the Monroe County School Board next to Stanley Switlik School. B. The Scope of Work includes: 1) Review applicable Land Development Regulations to determine any code constraints. Page I 1 Professional Services Marathon Library Site 2) Prepare a general understanding of program spaces required to house the intended facilities, including Adult Education Classes, public library space, and other meeting spaces. 3) Prepare several site planning options for review and discussion. 4) Prepare an initial opinion of cost for the selected site plan option. 5) Attend on -site meetings, if necessary, to discuss plan with stake holders. C. Architect shall complete his services within forty-five (45) days after a written notice to proceed. Additional time may be given the architect, in writing, in such cases that presentation of a final conceptual site plan falls beyond the forty-five (45) days. 2. FEES Fees for services described above will be based on the firm's hourly rates per the current Continuing Contract Agreement between the BOCC and the Architect with a not to exceed amount of Six Thousand Five Hundred Dollars ($6,500.00) and No Cents, including reimbursable expenses for printing and reproduction. 3. ADDITIONAL SERVICES Any Additional Services that may be required shall be approved by the County only after receiving an Amendment to the Agreement and a Notice to Proceed from the County. Additional Services may be provided by the Architect by a proposed lump sum fee, or at the hourly rates attached to Exhibit A. 4. PUBLIC RECORDS ,, Pursuant to F.S. 119.070 1, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: A. Keep a nd maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. B. Provide the public with access to public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. Page 12 Professional Services Marathon Library Site All other terms and conditions of this Contract shall comply with the Continuing Contract dated January 20, 2010, and as renewed on November 20, 2013, which shall be made a part of this contract as if written herein in its entirety. IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: 95 -- County Administrator BOARD OF COUNTY COM1vIISSIONERS HEAVILIN, CPA, Clerk OF MONROE COUNTY, FLORIDA G� By: ^ Deputy Clerk T ayor /Chairman ARCHITECT/ENGINEER CURRIE SOWARDS AGUU A ARCHITECTS By: Print N N . P4AA I LA Title: PKINCi96L Date: JUNE 6, 2DIW MONROE COUNTY ATTORNEY APF+IROVED AS TQ r�M Ij NATI EENE ASSISTANT COUNTY ATT RNEY Data Q — -' —:. - •_� STATE OF FLORIDA COUNTY OF LM On this 6I day of TO NE 2014, before me, the undersigned notary public, personally appeared _T+^f -- Al • P6U I Lik , known to me to be the person whose name is subscribed above, or who produced as identification, and acknowledged that he /she is the person who executed the above Contract with Monroe County for Professional Services for the Marathon Library Site Options for the purposes therein contained. v expires: 2b 2bl J. WHITLEY .• ;, Commission # EE 032097 ,+ w. Expires November 20, 2014 �I �� � Bodkd Thu Troy Fan Inuanoe 800.385.7019 Page 13 Professional Services Marathon Library Site EXHIBIT A List of hourly rates CURRIE SOWARDS AGUILA architects ARCHITECTURAL HOURLY SERVICES CALENDAR YEAR 2014 ARCHITECTURE: Principal $175.00 Project Architect $150.00 Project Manager $125.00 TECHNICIANS: Cadd Tech 1 $85.00 Cadd Tech II $65.00 OFFICE SUPPORT: Office Support Staff $45.00 Architecture, Planning, Interiors, Sustainable Design 185 NE 4th Avenue, Suite 101, Delray Beach, FL 33483 T 561- 176 -4951 F 561- 243 -8184 www.csa- architects.com A4w msw FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION LICENSES RICK SCOTT Gammon 1 RICK SCOTT ISSUED. MOST 3 SEGO L130ZMM4 3 E LAWSO GOVERNOR DISPLAY AS REOUIREC BY LAW RKYC SCOTT G0MWWS M09 L13MOiNNISIS GOVERNOR DISPLAY AS REWIRED BY LAW Client#: 1049. _j CURRISOW DATE (MM1DD/YYYY) ACORD,. CERTIFICATE OF LIABILITY INSURANCE 08/19/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: USI Insurance Services, LLC, PHONE AIC No, Ext 813 321 -7500 A 4 X C N, : 813 321 -7525 1715 N. Westshore Blvd. Suite 700 E-M ADDR ESS: INSURER(S) AFFORDING COVERAGE NAIC # Tampa, FL 33607 INSURER A: MSA Insurance Company 11066 INSURED INSURER B : Travelers Casualty 8r Surety Co 31194 Currie Sowards Aguila Architects Inc INSURER C: XL Specialty Insurance Company 37885 185 NE 4th Ave INSURER D: Suite 101 INSURER E Delray Beach, FL 33483 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUB POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDO MM /DDIYYW GENERAL LIABILITY BPG98835 08/17/2013 08/17/201 EACH OCCURRENCE $11,000,000 A DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence 1 $ 500,000 CLAIMS -MADE OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE ! 2,000,000 PRODUCTS - COMP /OPAGG $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: $ POLICY JECOT LOC A AUTOMOBILE LIABILITY BPG98835 08/17/2013 08/17/201 Ea accciden1SINGLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS PROPERTY DAMAGE $ NON -OWNED Per accident X HIRED AUTOS X AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ S DED RETENTION $ WC STATU- OTH- B WORKERS COMPENSATION X UB5436Y349 01101/2013 01101/201 X jY1, AND EMPLOYERS' LIABILITY Y / N E.L. EACH ACCIDENT $1,000000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? H N/A E.L. DISEASE - EA EMPLOYEE $1000-000 (Mandatory in NH) If yes, describe under E.L. DISEASE -POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS below C Professional DPS9711454 08/24/2013 08/24/201 $2,000,000 per claim $2,000,000 annl aggr. Liability DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) A PR Y Professional Liability coverage is written on a claims -made basis. B Monroe County is an additional insured with respect to General Liability and Auto Liability. DATE P'- _ WAN N/ Monroe County 1100 Simonton St. Room 2 -216 Key West, FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE oe! I11. 0 -_Wl- Aa --- ACORD 25 (2010/05) 1 of 1 #S10819832/M10819821 ©1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD KEBEW Client#: 1049229 CURRISOW DATE (MMIDDNYYY) ACORD. CERTIFICATE OF LIABILITY INSURANCE 1/02/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: USI Insurance Services, LLC, PHONE g13 321 -7500 FAX No) 813 321 -7525 A/C No a, 1715 N. Westshore Blvd. Suite 700 E MAIL�� Tampa, FL 33607 INSURED Currie Sowards Aguila Architects Inc 185 NE 4th Ave Suite 101 Delray Beach, FL 33483 COVERAGES CERTIFICATE NUMBER: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: MSA Insurance Company 11066 INSURER B: Travelers Casualty & Surety Co 31194 INSURER C: XL Specialty Insurance Company 37885 INSURER D: REV ISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE ADD WVD POLICY NUMBER MM/DDY EFF MM/DDY EXP LIMITS A GENERAL LIABILITY X BPG98835 8/17/2013 08/17/2014 EACH�O $ 1,000, 000 PREMISES E.. D n.) $500,000 X COMMERCIAL GENERAL LIABILITY MED EXP (Any one person) $5000 CLAIMS -MADE OCCUR PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $2,000,000 $ POLICY PRO,- LOG A AUTOMOBILE LIABILITY BPG98835 8/17/2013 08/171201 COMBINED SINGLE LIMIT Ea $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS PROPERTY DAMAGE Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS MADE DIED I I RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEM ER EXCLUDED? ECUTIVE� (Mandatory In NH) N / A X UB5436Y349 1101/2014 01/01/2015 X WCSTATU- 0TH- E.L. EACH ACCIDENT $1, 000,000 E.L. DISEASE - EA EMPLOYEE $1, 000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below C Professional DPS9711454 8/24/2013 08124/2014 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Professional Liability coverage is written on a claims -made basis. For Proposal Purp oses SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE P P THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE o0l:o 06 - -Oa.. ,Q.- -- (V 19BU - ZUIU AUVKU GUKrvKAI Ivry. An ngnt5 reuerveu. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S11520428/M11422873 KEBEW