FY2014 1st Amendment 09/17/2014AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT 8 COMPTROLLER
CwuMrr Rowoa
DATE: October 3, 2014
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN. • Kelly
Administrative Assistant
FROM: Lindsey Ballard, D. C.
At the September 17, 2014, Board of County Commissioner's meeting the Board granted approval and authorized
execution of the following items:
Item D2 Amendment to Agreement with Pigeon Key Foundation, Inc. to revise Exhibit A
outlining scope of services for the Pigeon Key Solar Hot Water project.
Item D3 Amendment to Agreement with Nick Sheahan Scholarship Fund, Inc. to extend the
reimbursement deadline date from July 30, 2014 to September 30, 2014 to allow payment of a late
submission of invoices.
Attached is a duplicate original of the above mentioned for your handling. Should you have any
questions, please feel free to contact our office. Thank you.
CC: County Attorney (Electronic Copy)
Finance (Electronic Copy)
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax. 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax. 305 - 852 -7146
THIS AMENDMENT to agreement dated the * — day of 144014, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Nick Sheahan Scholarship Fund, Inc. ( "Event Sponsor ")
WHEREAS, there was an agreement entered into on October 16, 2013 between the
parties, awarding $8,370 to Event Sponsor for the Nick Sheahan Dolphin Rodeo in May 2014; and
WHEREAS, it has become necessary to revise the termination date of the agreement to
September 30, 2014 to allow for submission of invoices for reimbursement, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 3 of the agreement shall be revised to read as follows: Invoicing Event
Contractor agrees to submit all invoices and support documentation as required by the County's
Finance Department rules and policies no later than September 30, 2014 Event Contractor
shall not be reimbursed nor will Event Contractor's vendors be paid directly for any
invoices received by the County after September 30, 2014 and the County shall not be
obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received on or before this expiration date. To be eligible for
reimbursement, the request for reimbursement and supporting documents (checks, invoices, credit
card statements, bank statements, etc.) must show that the items were paid for directly by the
same entity named on the contract with the County.
2. Any references to the date of July 30, 2014 shall be revised to read September 30,
2014
3. The remaining provisions of the agreement dated October 16, 2013 shall remain in
full force and effect.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment #I
Nick Sheahan Dolphin Rodeo
ID# 1177
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WHEREOF, the parkas have set #m* hands and seal on the day and year first
(CORPORATE SEAL)
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MONROE COUNTY ATTORNEY
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