10/17/2014 AgreementAMY REAVIIIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: October 23, 2014
TO: Kevin Wilson
Project Management
ATTN.• Ann Riger
FROM: Lindsey Ballard, D. C. ffl
At the October 17, 2014, Board of County Commissioner's meeting the Board granted approval
and execution of the following Item C22 Contract with Bender & Associates Architects, P.A. for the
design through construction administration of the roof replacement at the gang quarters building on
Pigeon Key. This project is funded by the TDC.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finance
Filed
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax. 305 -289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
FOR
PIGEON KEY GANG QUARTERS ROOF REPLACEMENT
THIS CONTRACT made as of the 15 day of October 2014, FOR PROFESSIONAL
SERVICES BETWEEN OWNER AND ARCHITECT (the "Contract" or "Agreement ") is made
and entered into by MONORE COUNTY BOARD OF COUNTY COMMISSIONERS (the
"Owner" or "County "), a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, Florida 33040, its successors and assigns through the Monroe
County Board of County Commissioners ( "BOCC "), and BENDER & ASSOCIATES
ARCHITECTS, P.A. (the "Architect "), whose address is 410 Angela Street, Key West, Florida
33040, its successors and assigns.
WITNESSETH
WHEREAS, on the 20 day of January 2010, the parties gntered into a continuing contract for
Professional Services, pursuant to Florida Statute 287.055 (2) (g) where services are to be
rendered for projects in which the estimated construction costs of each individual project under
the contract does not exceed Two Million Dollars ($2,000,000.00), or for study activity if the fee
for Professional Services for each individual study under the contract does not exceed Two
Hundred Thousand Dollars ($200,000.00); and
WHEREAS, on November 20 2013, the parties renewed the continuing contract for the first of
two one -year renewals which will commence on January 20, 2014 and will terminate on January
19, 2015; and
WHEREAS, funding has been approved by the Tourist Development Council (TDC) on July 29,
2014 for the Roof Replacement at the historic Gang House at Pigeon Key; now therefore
IN CONSIDERATION of the mutual promises, covenants and agreements stated herein, and for
other good and valuable consideration, the sufficiency of which hereby acknowledged, the
Owner and the Architect agree:
1. SCOPE OF SERVICES
Architect to provide design through construction administration services for the re-
roofing of the historic Gang House. Services shall include the following:
• Field measurements & verification
• Construction Documents
Roof Replacement at the historic Gangs House on Pigeon Key
• Submittals: HPC/DHR Applications, Coordination, Meetings
• Pre -bid conference on site
• Bidding support to issue addenda
• Bid evaluation and recommendation
• 2 Site visits and field reports
• Answers to Requests for Information (RFI's), issue bulletins /review and approve
payment applications.
2. All drawings and specifications shall be sufficiently complete and correct as required to
obtain all permitting for the project and shall meet all applicable codes and requirements. Pigeon
Key is a significant historic resource in Monroe County and as such, all work is required to be in
compliance with the Secretary of Interiors Standards for Rehabilitation and any other
requirements of the State Division of Historic Resources. The original Historic Structures
Report and restoration drawings for Pigeon Key were completed in the 1990's by Bender &
Associates. These will be utilized as reference material for the repair work.
3. PAYMENTS
Professional fees for the services rendered shall be a lump sum of Six Thousand Three
Hundred Dollars, ($6,300.00) paid on a percentage complete basis at the end of each
month.
4. REIMBURSABLE EXPENSES
Allowable reimbursable expenses are as follows:
• Reproductions as requested only by the County beyond eight (6) signed and
sealed sets, and one electronic copy.
• Renderings and models requested by the County
• Fees paid for securing approval of authorities having jurisdiction over the project.
PUBLIC RECORDS
"Pursuant to F. S. 119.070 1, Architect and its sub - consultants shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
Roof Replacement at the historic Gangs House on Pigeon Key
.,
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the Architect upon termination of the
contract and destroy and duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the
information technology systems of Monroe County.
6. SCHEDULE
The Architect shall perform his services as expeditiously as is consistent with
professional skill and care and the orderly progress of the Work. This contract shall
terminate upon completion of the Reroofing of Pigeon Key Building.
7. All other terms and conditions of this Contract shall comply with the Continuing Contract
dated January 20, 2010 and renewed on November 20, 2013.
IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly
representative on the day and year first above written.
HEAVILIN C.P.A, Clerk
Deputy Clerk
Witness to Architect's Signature
WITNESS Signature
A 7�)
Print Witness Name
Date: e
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
BENDER & 4SSOCIATES A CHITECTS, P.A.
By:
Signature of Corporate Agent
Print Name of Corporate Agent
Date: Z6 157 Z
MONROE COUNTY ATTOFRN
ROVED AS TO O
NATILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Date
c
3
Roof Replacement at the historic Gangs House on Pigeon Key
r
H
r
0
0
rn
N
H
N
H
a
Q
w
z
0
H
H
4
❑o
OH
WCA
POP
A
a
zo
OH
HP(,
UNA
a wz
O a
_ W
1
LL
A
LL
O
MW
Q zx
�Q
W
W
G40
0
A
za
z°
E4
PS
Q
Pa
W
A
c-1
M
QO
CD
N
U
Q
j ; 111' 1
rn
r
O
D 4.) LI)
r7
-+ ate+
0 o
,a
4 N
w
U
0
�
woN
W
rn
d'
r W 93W
W
U O W
,a
n H -ri
E1
,a m••
Hr)
'i -r-! N
P4'
m vl > 4.)
W e�
N E-+HOId
aaa
W 041
-OM
Hr°a)o
w43
O x 0 - 4
N U rQ 4-) +.
o >+
Ch 4bHN
�:r
0) Q) •ri
r-�
510 04
N �cd0X
'1 E,z
z
O ?H
ma
34
4 EA
I
zU
WW
b�
m
w
D
a
W
}
Q
J
a
U)
Hx
OO
U 7
W m P
o
H.
z
0>4
m ix
�::g
4 P
aw
zu
WW
9m
Q
J
m
w
O LIJ
02 1
Q
Q
J
a
co
❑i
E P;
00
U7
cn
W
a°
rn
r
0
0
rn
N
r-I
N
r-�
a
v
w
z U)
0
H
H
4
Dc
W rl2
PI W
A
a
zo
OH
H P�
v]W
�H
wz
P4 `S
O
J
U-
U-
0
w
MW
WE 1
f 4
F-
zx
;�
p,
OD
H
R$
-
E4 O
D,<
z
m
Ei an
D4
W
o
t� to
H th
r4 0
m
N
ac
x
O
z
o
�
U
N
w
E42
z U
p
wo o
a
HW
w
Pi
W H N W
1Q
Pa
WQ� oW
U
W
04 W -4
0 E4
A
o m ••
ulm
00
M 4
CTi
H
W Q,
o
CD
3
m
H
4W0
w z
M (L) A -rq
N
UA4.)a -)
co >4
CD
�w
v�zia
U
HzUw
z
0>4
m ix
�::g
4 P
aw
zu
WW
9m
Q
J
m
w
O LIJ
02 1
Q
Q
J
a
co
❑i
E P;
00
U7
cn
W
a°
' It "
CITY OF -tCEY WEST, F'9-JORIDA
Business Tax Receipt '
•: This Document is a business tax receipt
Holder must meet all City zoning and use provisions.
P.O. Box 1409, Key West, Florida 33040 (305) 809 -3955
Business Name BENDER & ASSOCIATES ARCHITECTS Ct1Nbr:0001702
Location Addr 410 ANGELA ST
Lic NBR /Class 14- 00009562 SERVICE - PROFESSIONAL
Issue Date: September 10, 2013 Expiration Date:September 30, 2014
License Fee $309.75
Add. Charges $0.00
Penalty $0.00
Total $309.75 ppper: CWMLEK TT ype: OC Drawer: 1
Comments: ARCHITECT Date:28i�11 /13 95x 2 keceipt no: 185464 OR 'It Reftfit
s document must be prominentl amisi 9*8mVed. 2963469
BENDER, 4j*p 11484 $369.75
BENDER & ASSOCIATES ARCHITECTS Trans date: 9/11/13 Tise: 9:42:52
410 ANGELA ST
KEY WEST FL 33040
2013 / 2014
MONROE COUNTY BUSINESS TAX RECEIPT
EXPIRES SEPTEMBER 30, 2014
Business Name: BENDER & ASSOCIATES ARCHITECTS PA
RECEIPT# 46110 -63601
Owner Name: BERT BENDER
Mailing Address:
410 ANGELA ST
KEY WEST, FL 33040
Business Location: 410 ANGELA ST
KEY WEST, FL 33040
Business Phone: 305 -296 -1347
Business Type: PROFESSIONAL (ARCHITECT)
STATE LICENSE:AR0011082
Tax Amount
Transfer Fee
Sub -Total
Penalty
Prior Years
Collection Cost
Total Paid
30.00
0.00
30.00
0.00
1 0.00 1
0.00
30.00
Paid 122 -12- 00003798 09/05/2013 30.00
THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX.
WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL
COUNTY AND /OR
MUNICIPALITY PLANNING
r
- --0041 11 BEND&AS -01 ZGONZALEZ
A` oR °• CERTIFICATE OF LIABILITY INSURANCE °"'�'" 2/10/ 2014 Y'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THiS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If this certificate holder is an ADDITIONAL INSURED, the paky(lm) must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate doss not confer rights to the
certifiats holder In lieu of such sndomamenUsl.
PRODUCER NAl"re Zoraida Go nzalez
Collinsworth, Alter, Fowler 3 French, LLC MUM
s
Governors Square Blvd E (305) 822 -7800
Miami Lakes, FL 33016 � onzaIe caf II
INSURED
Insumnes Co
Bender 3 Associates Architects, P.A. alsuRNt C Casualty and Surety Company o Americ
Key L330 40 (lNStprerto:RLi insurance Company
Key West, FL 330 _
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
nw w i v vcr% it T i rv% i rte rVutltb OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INOICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT MATH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAiD CLAIMS.
N O -
LTR ; TYPE OF INSURANCE I POLICY NUMBER LtlekTa
GENERAL LIABILITY f 1 EACH OCCURRENCE j S
A
1,000,00
MERCLAL GENERAL LIABILITY i X 8600178X318 1 2/10/2014 2110/ZD! 5RE s
300 0
_ CLAIMS -MAW X I OCCUR t MEO EXP (Any e penan) S
ns
5,00
r^-- PERSONAL S_ACV INJURY 1 5
1,000,0
1-- ! GENERAL AGGREGATE
2,000,0
GEN'L AGGRE LIMIT APPLIES PER I PROOLICT6 - COMPlOP AGG S
~~
2,000,00
POLICY } X PRl3 7 LOC I S
AUTOMO MA UABILM
SINGLE UPAT
1,000,00
A X A AUTO X
NY
ALL OWNED !—� SCHEDULED
717 !X186 21`1012014 2/101201$ BODILY� .rs
INJURY (P.rponj s
AUTOS --j AUTOS
BODILY INJURY (PV SecddW) S
X ' HIREDAUTOS X ANO1.OWNED
1
'
i S
X ! EXCE1 EL� ' X 1 OCCUR EACH OCCURRENCE S
B B CUP3MT176
;
2,DOO,D00
, CLAIMS -MAC ; ZI�WM4 1 2/10/2015 AG�
RATE S
DED X
tNTCN3 Aggregab f
2,000,00
WORKERS COMPENSATION = TTU� OFTW
AND EMPLOYERS LI" LnY X TORY LIL ITC I gR
l
C ANY PROPMET "ARTNEIVEXECUiIVE YIN
J UB3704TS08 2MVII2014 I 2M01201$ EL EACH S
D I EXCLUDED? MI j
500 0
,
andat ry to n NKI
yyees� gs sr E.L. Dt8EAw - EA EMPLOY e • S
500,00
DE3CRIPTIDN OF OPERATIONS balm E L DISEASE •POLICY LIMIT S
D 'Professlonal Liab P0013658
500,00
i 2/10/2014 t V1191=5 Each Claim
2,000,00
D C laims -Made Basle Z1 2MOM14 2MOP 015
Annual Aggregate
2,000,00
I
=I' UI TION OF OPERATIONS I LOCA7WNa I v9flCLEa (Aesch ACORD tot, AMNAPM Rn *z SahW ub, a wars span is nMskvdj
rofesslonai Liability Retroactive deb 0110611993; Professional Liability Deductible $iS,000 Each Claim
Monroe County Board of County Commissioners is an additional insured an the General A Auto Liability enju 111g5p rofessjonall services.
PP IVkw
DATE
WAIVER N A _
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE:
Monroe County Board Of County Commissioners Attn: THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Project Manager ACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simonton St., Room 2216
Key Wast, FL 33040 AUTNORiZ D I EFRESIBMTnE
®1988 -2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD