2nd Supplement 05/21/2014' BOARD OF COUNTY COMMISSIONERS
Coupof Monroe �' 1 Mayor Sylvia J. Murphy, District 5
�j] �- � � \ Mayor Pro Tern, Dann L. Kolha e, District 1
J Y Y g
.\= y George Neugent, District 2
The Florida Keys " ~' V Heather Carruthers, District 3
David Rice, District 4
MEMORANDUM
PUBLIC WORKS & ENGINEERING Q /�
DATE: July 11, 2014
TO: Vitia Fernandez or
` Lindsay Ballard��
VIA: Kathy Peters, Paralegal i 2014
County Attorney's Office
FROM: Pamela G. Hancok,$r�
Ex Fi
SUBJEC Item_C33= May-2-1; 2014 BOCC Meeting -
_Enclosed is a fii y exec T T^ pp emental #2 to the Joint Participation Agreement (JPA)
AQNT533ith the Florida Department of Transportation (FDOT)_to extend the contract deadline to June 30,
2015 and to increase the funding for the county's transportation planning program by $230,000 Please file
for the record.
Should you have any questions, please feel free to contact me at 4529. Thank you.
cc: Finance
Enclosure (1)
A
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
osr„
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Page Iof5
Number 2
Financial Project No.: Fund: SL - FLAIR Category: 088854
25222811407 Function: 215 Object Code: 790015 & 750031
(item -segment -phase -sequence) Federal No.: Org. Code: 55062010630
Contract No.: AQN53 DUNS No.: 80-939-7102 Vendor No.: F596000749054
Catalog of Federal Domestic Assistance Number: 20.205 Catalog of State Financial Assistance Number: 55.023
THIS AGREEMENT, made and entered into this 27 1441. day of Jy�! z..Q t , by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Monroe County
102050 Overseas Hichwav, Rm 212. Key Larao. FL 33037
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 21 day of June , 2012 ,
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A"
for a total Department Share of _$533,750,00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to
flow from each to the _other. _the .parties hereto_agree-that_the_abo_v_e described Joint: ParticipationAgreement.is,to-be_ _
amended and supplemented as follows:
1.00 Project Description: The project description is amended
Funds are being added to this JPA per Exhibits B and D for planning services.
The agreement is extended for a period of one year. Attached Exhibits B and D supersede the previously incorporated
exhibits in JPA AQN53, dated June 21, 2012.
725-030-07
PUBLIC TRANSPORTATION
08111
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ® increased / ❑ decreased by $230.000.00
bringing the revised total cost of the project to $610,000.00
Paragraph 4.00 of said Agreement is ® increased / ❑ decreased by 1201,250.00
bringing the Department's revised total cost of the project to $633,750.00
3.00 Amended Exhibits:
Exhibit(s) A. B, and D of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is extended until June 30, 2015.
5.00 E-Verify:
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725-030-07
PUBLIC TRANSPORTATION
GW1I
Page 3 of 5
Financial Project No. 25222811407
Contract No. AQN53
Agreement Date % •2,7 • 2 01 f
Except as hereby modified, amended or changed, all other terms of said Agreement dated Juv►e 2 1 2,04'1-
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County
AGENCY NAME
Mayor
_ -• -__. -TITLE--
Attest:
By:
Title:
Clerk
Approved as to form and legality:
By:
COUNTY Attomey
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
7—) (71b
:GAL REVIEW
_PARTMENT OF TRANSPORTATION
SPARTMENT OF TRANSPORTATION
May 21, 2014 li4r414 ZPJ dins /--
Y nn �► r+ec ?b r ®r(—rklz^ .br7�a toc,
MONROE COU1\1TY ATTORNEY
CHRISTINE= M. LIMBERT-BARROWS
ASSISTANT, COUNTY ATTORNEY
Data _Ll—
���
Department Legal Review:
By:
725.030-07
PUBLIC TRANSPORTATION
06111
Pape 4 of 5
Financial Project No. 25222811407
Contract No. AON53
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the
State of Florida, Department of Transportation and Monroe County
dated An LO L4, X(-L-
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
t. . Project Cost:
Total Project Cost
As Approved
$380,000.00
$380,000.00
As Amended
$610,000.00
$610,000.00
Net Change
$230,000.00
$230,000.00
It. Fund Participation: _
As Approved
As Amended
Net Change
Department:
$332,500.00
$533,750.00
$201,250.00
Agency:
$47,500.00
$76,250.00
$28,750.00
Other.
Total Project Cost
$380,000.00
$610,000.00
$230,000.00
Comments:
725-030-07
PUBLIC TRANSPORTATION
06111
Page 5 of 5
III. MULTI -YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
If a project is a multi -year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are
programmed in the Department's Work program in the following fiscal year(s):
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
Project years may be advanced or deferred subject to Legislative appropriation or availability of funds:
FM # 2522281-14-07
CONTRACT # A N53
Supplemental JPA #2
EXHIBIT "B"
PROJECT COST AND BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the
Florida Department of Transportation and the Monroe County . 2748 Overseas Highway Suite
400, Marathon, Florida. 33050 dated June 21, 2012, referenced by the above Financial Project
Number.
I: PROJECT BUDGET:
Original JPA Amount
$150,000.00
Supplemental Agreement
$460,000.00
TOTAL PROJECT COST:
$610,000.00
11. FUND PARTICIPATION:
Maximum Federal Participation
(750/o)
$457,500.00
Public Agency Participation
(12.5%)
$76,250.00
Cash
(00/0)
$0.00
Other
(00/0)
$0.00
Maximum Department Participation
(DSF) (12.50/6) $76,250.00
TOTAL PROJECT COST $610,000.00
May 5, 2014 FDOT District 6
Intermodal Systems Development Office
EXHIBIT D PUBLIC TRANSPORTATION
04108
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the
resources awarded to the recipient represent more than one Federal or State program, provide the same information for
each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program
should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable
compliance requirements for each program in the same manner as shown here:
• (e.g., What services or purposes the resources must be used for)
• (e.g., Eligibility requirements for recipients of the resources)
• (Etc...)
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to
use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules,
regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation
referred to.
FEDERAL RESOURCES
Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount
FHWA 20.205, Highway Planning and Construction $457,500.00
Compliance Requirements
1. Federal participation is 75%; State participation is 12.5%; Local participation is 12.5%.
2. In accordance with this JPA # AQN-53 and Supplemental Agreement #1 including Exhibits A, B, C, and D.
3.
OBJECTIVES
Federal -aid Highway Program: To assist State transportation agencies in the planning and development of an integrated,
interconnected transportation system important to interstate commerce and travel by constructing at}d rehabilitating the
National Highway System (NHS), including the Eisenhower Interstate System; and for transportation improvements to
mosf oilier piiblic roads; to provide aid for the repair of Federal=aid highways following disasters; to foster safe highway
design; to replace -or rehabilitate deficient or obsolete bridges; and to provide for other special purposes. This program
also provides for the improvement of roads in Puerto Rico, Guam, the U.S. Virgin Islands, American Samoa, the Northern
Mariana Islands, and the Alaska Highway. The Federal Lands Highway Program (FLHP), as an adjunct to the Federal Aid
Highway Program, provides assistance to the Federal Land Management Agencies (FLMAs) for Federally owned roads. It
provides transportation engineering services for planning, design, construction, and rehabilitation of the highways and
bridges providing access to federally owned lands. The Federal Lands Highway organization also provides training,
technology, deployment, engineering services, and products to other customers.
USES AND USE RESTRICTIONS
Federal -aid highway funds are generally apportioned by statutory formulas to the States. They are generally restricted to
roads open to the public and not functionally classified as rural minor collectors or local. Exceptions to this highway
functional classification restriction include: planning and research activities; bridge, bicycle and pedestrian, and safety
improvements that may be on any public road; transportation enhancement activities; the recreational trails program (see
program 20.219); safe routes to school, non -motorized
transportation, the FLHP, and public transportation improvement. The FLHP is not a grant program. For
highway projects, funds may be used for environmental studies, engineering and design services, right-of-way
acquisition and relocation assistance, and construction for capital improvement projects classified as new construction,
reconstruction, restoration, rehabilitation, and resurfacing, or for functional, geometric, or safety reasons. Funds may also
be used for planning; research, development, and technology transfer; intelligent transportation systems projects; roadside
FM# 2522281-14-07 FDOT District Six - Intermodal Systems Development Office
EXHIBIT D
725.030-08
PUBLIC TRANSPORTATION
04MG
beautification; wetland and natural habitat mitigation, traffic management and control improvements; improvements
necessary to accommodate other transportation modes, development and establishment of transportation management
systems; billboard removal; construction of bicycle facilities and pedestrian walkways; fringe and corridor parking; car
pool and van pool projects; transportation enhancements such as scenic and historic highway improvements; and
recreational trails. Funds generally cannot be used for routine highway operational activities, such as police patrols,
mowing, snow plowing, or maintenance, unless it is preventative maintenance. Also, funds authorized for the NHS,
Surface Transportation Program (STP), Congestion Mitigation and Air Quality (CMAQ) Improvement Program, Equity
Bonus (BE) program, and some additional programs may be used for mass transportation improvements; CMAQ funds
are limited to projects and programs in air quality, non -attainment and maintenance areas for ozone, carbon monoxide,
and small particulate matter that reduce transportation related emissions. Eligibility criteria for the programs differ, so
program guidance should be consulted. Projects in urban areas of 50,000 or more population must be based on a
transportation planning process carried out by a Metropolitan Planning Organization (MPO) in cooperation with the State
and transit operators, and the projects must be included in metropolitan transportation plans and improvement programs.
Projects in non -metropolitan areas of a State must be consistent with a statewide transportation plan. Projects in both
metropolitan and non -metropolitan areas must also be included in a fiscally constrained Statewide Transportation
Improvement Program (STIP) developed as part of the required statewide transportation planning process. The FHWA
and the Federal Transit Administration (FTA) must approve the STIP jointly.
APPLICANT ELIGIBILITY
By law, the Federal -aid highway program is a federally assisted State program that requires each State to have a suitably
equipped and organized transportation department. Therefore, most projects are administered by or through State
transportation departments (State DOTs). Projects to be funded under the Federal -aid highway program are generally
selected by State DOTs or MPOs, in cooperation with appropriate local officials, as specified in 23 U.S.C. and
implementing regulations. Territorial highway projects are funded in the same manner as other Federal aid highway
projects, with the territorial transportation agency functioning in a manner similar to a State transportation department.
Most FLHP projects are administered by the FHWA Office of
Federal Lands Highway and its Divisions or by the various FLMAs. Under the FLHP, projects in the Indian Reservation
Road (IRR) Program are selected by Tribal governments and are approved by the Bureau of Indian Affairs (BIA) and the
Federal Highway Administration. Due to recent legislation, Tribal governments meeting certain requirements may now
administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National
_Park Service
_(NPS)_select.projects in the Refuge Road and Park Roads.and.Parkways_programs,.respectively...Eor_the. _...
Forest Highway Program, the Forest Service, the States and the Federal Highway Administration jointly select projects.
FORMULA AND MATCHING REQUIREMENTS
Most Federal -aid highway funds are distributed by statutory formula. Eligibility requirements for most programs are also
determined by legislative criteria. Some categories, including part of the bridge and Interstate Maintenance funds, are
distributed on a discretionary basis. The normal maximum Federal share is 90 percent for the EIS projects, and 80 percent
for most other projects. The Federal share for some programs may be increased in the case of States with large areas of
Federal lands. Some projects, including territorial highway projects, FLHP projects, certain safety improvements, and
emergency relief projects require no matching of Federal funds.
AUDITS
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), Audits of States, Local
Governments, and Nonprofit Organizations, nonfederal entities that expend financial assistance of $500,000 or more in
Federal awards from all sources during their fiscal year must have a single or a program -specific audit conducted for that
year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit
requirements for that year, except as noted in Circular No. A-133.
FM# 2522281-14-07 FDOT District Six - Interm®dal Systems Development Office
EXHIBIT D 725430-08
PUBLIC TRANSPORTATION
04106
STATE RESOURCES
State Agency
Catalog of State Financial Assistance (Number & Title) Amount
FDOT
55.023, State Highway Project Reimbursement $76,500.00
Compliance Requirements
1. Federal participation is 75%; State participation is 12.5%; Local participation is 12.5%.
2. In accordance with this JPA #AQN53 and including Exhibits A, B, C, and D.
3.
CSFA Number:
55.023
State Project Title:
State Highway Project Reimbursement
Agency:
Department of Transportation
Program Objectives:
To reimburse counties or municipalities for expenditures made on
projects on the State Highway System.
Program Procedures:
The Department enters Into an agreement with the county or
municipality identifying the project scope of services, eligible o
project costs and the project schedule.
Compliance
Requirement:
Activities Allowed:
Project costs must be Incurred subsequent to agreement
execution (contract provision). Project scope of services identifies
the types of work that are eligible for reimbursement (contract
provision).
Allowable Costs:
Identified In the contract document up to a lump sum or
maximum limiting amount.
Cash Management:
Not applicable.
Eligibility:
Project must be on the State Highway System.
Equipment/ Real
Not applicable.
Property
Management:
Matching: Not applicable.
Period of Availability: State Fiscal Year: July 1 to June 30. The contract must be
executed during the fiscal year for which state funds are
programmed. Once committed, the funds certify forward across
fiscal years for the life of the contract.
Reporting: Project costs are reviewed and approved upon receipt of an
Invoice from the county of municipality.
Sub -recipient The county or municipality is responsible for monitoring to work
Monitoring: of sub -recipients. Sub-reclpient invoices are reviewed, verified
and paid by the county of municipality. County or municipality
invoices are then reviewed and approved for payment by FDOT.
Sub -recipients do not Invoice FDOT directly.
Matching Resources for Federal Programs
FM# 2522281-14-07 FDOT District Six'- Intermodal Systems Development Office
EXHIBIT D
PUBLIC TRANSPORTATION
041M
Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount
n/a n/a n/a
Compliance Requirements
1.
2.
3.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that
the information about Federal Programs and State Projects included in this exhibit be provided to the recipient.
FM# 2522281-14-07 FDOT District Six - Intermodal Systems Development Office
TO: PL630CT@dot.state.fl.us 11023900
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT AQN53
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AQN53 Contract Type: Al Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749054
Beginning date of this Agmt: 06/21/12
Ending date of this Agmt: 06/30/15
Contract Total/Budgetary Ceiling: ct = $505,000.00
************************************************************************
Description:
Monroe County Long Range Transportation Plan
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062010630 *TP *790052 * 1725.00.00 *25222811407 *215 *20.205
2014 *55100100 *088854/14
S003 *00 * SA 2 *0004/04
-----------------------------------------------------------------------
TOTAL AMOUNT: *$ 172,500.0'0
--------------- 7--------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 06/23/2014
TO: PL630CT@dot.state.fl.us 11023900
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT AQN53
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
ContractC#AQN53'Contract Type: Al Method of Procurement: G
Vendor Name: NROE COUNTY
Vendor ID: VF596000749054
Beginning date of this Agmt: 06/21/12
Ending date of this Agmt: 06/30/15
Contract Total/Budgetary Ceiling: ct = $505,000.00
Description:
Monroe County Long Range Transportation Plan
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
55'062010630 *TP *790092 * 28750.00 *25222811407 *215 *20.205
2014 *55100100 *088854/14
S003 *00 * SA 2 *0005/10
--------------------_-_---------------------------------------------------
TOTAL AMOUNT:
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 06/26/2014
F1DOT OWPB - Federal Aid Management Reports; Electronic Signatures (Elsig) Page 1 of 2
06/17/2014 Florida Department of Transportation
Federal Authorization Management System
Notice of Approved Modification
to Federal Project Agreement
from Federal Highway Administration
Federal Aid Project Number: 8887 370 State Project Number: 252228-1 14 07
Modification Number:007
The Project Agreement for the above -referenced project entered into between the undersigned parties and executed by
the Division Administrator on 06/18/2007 is hereby modified as follows:
Project Location: MONROE COUNTY LONG RANGE TRANSPORT PLAN;PLANNING
MODELS/DATA UPDATE;PLANNING
Character of proposed work: Preliminary Engineering
Revised
Revised
Urban/
Revised
Federal
Federal Funds
Dist.
Appr. With
Total Cost
Share
Under Agreement
06
L200
312,750.00
100.0%
312,750.00
06
L20E
873,562.00
100.0%
491,250.00
06
Q200
521,250.00
100.0%
312,750.00
Department of Transportation
Available funds certified by: ANA ALVAREZ
Approval recommended by: DONNA LOCKHART
Approved and Authorized by: RICHARD LUTEN
Federal Highway Administration
Approval Recommended By: KYLE M. PICKETT
Approved and Authorized By: STACIE E. BLIZZARD
Agreement Approved By: STACIE E. BLIZZARD
Revised
Advance
Construction
0.00
0.00
0.00
Date: 06/10/2014
Date: 06/11/2014
Date: 06/11/2014
Date: 06/11/2014
Date: 06/17/2014
Date: 06/17/2014
State Remarks:
$172,500 FOR JPA SUPPLEMENTAL 42 WITH MONROE COUNTY PLANNING DEPARTMENT
FOR THE 2014 LONG RANGE TRANSPORTATION PLAN. PROJECT IS IN THE 2014 STIP.
Division Remarks
STIP checked for project 6/17/2014 pg 447 S. Blizzard
All other terms and conditions of the Project Agreement will remain in full force and effect.
This Notice of Approved Modification is not the official FHWA Project Agreement Modification for the project
designated above. The official Project Agreement Modification must be printed from FHWA's Fiscal Management
Information System (FMIS). The District Federal Aid Coordinator may obtain the Project Agreement at
https://fhwaapps.fhwa.dot.gov/.
file:HIC/[Isers/nl630(,t/Annl)ata/I,nc21/Micrncnft/Winrinwc/TPmnnrarve/^?OTntprnPt0/')OF; ti/12/)ntd