2014-2015 FK-121 08/20/2014AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONM COUNTY, RMIM
DATE: October 3, 2014
TO: Christine Hurley, Director of
Growth Management
ATTN. Mayra Tezanos
Executive Assistant
FROM: Lindsey Ballard, D. C�
At the August 20, 2014, Board of County Commissioner's meeting the Board granted approval
and authorized execution of Items:
G3 Task Assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive
$70,000 for the removal of invasive exotic plants from conservation lands that are owned or managed by
Monroe County.
G4 Task Assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive
$125,000 which will allow the County to hire a contracted crew of invasive exotic plant control
technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe
County.
Enclosed is duplicate originals executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance (electronic copy)
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663
3117 Overseas Highway, Marathon, FL 330SO Phone: 305-289-6027 Fax. 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
TASK ASSIGNMENT NOTIFICATION FORM
I'W C CONTRACT NO. 13101
Task Assignment Number.: FK-121 Date: 6.Iune 2014
Contractor Name:Monroe County FWC Contract Manager.Roark Cleary(850)617-9429
Contractor's Contract Manager:Beth Bergh 305.2892511 FWC Site Manager Jackie Smith(772)871-5407
Project Title:Monroe County Maintenance PIDn: 97849391000
Task Description and Payment Schedule:See Exhibit I. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and
the Contractor have fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at
the Contractors expense.The Contractor is authorized to subcontract.
Deliverables:As specified in the Scope of Work(Exhibit I);systematically traverse,locate,and treat 100%of the listed invasive plants within the 450 acres of
Monroe County Properties resulting in a minimum of95%of target plant being killed.
Task Assignment Conditions
I. The Contractor shall provide written notification to the Contract Manager upon completion oftreatmmt evenl(s).
2. Upon FWC Site Manager approval,the Contractor is authorized to control incidental occurrences of any current FEPPC category one or category two invasive
exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed the established'I'ask Assignment amount,and must
not jeopardize the Contractor's ability to achieve the required level of control fir the primary target species. It is the responsibility of the Contractor to determine
that all control operations do not exceed the established Task Assignment amount.
Financial Consequences:
If the Contactor materially fails to comply with the terms and conditions of this Purchase Order as determined by the Contract Manager,including any
Federal and State statutes,roles or regulations applicable to this Purchase Order,the Commission shall take one or more of the following actions,as
appropriate for the circumstances and allowed by law:A-Temporarily withheld cash payments pending correction of the deficiency;B-Reduction of cash
payment if correction or deficiency is not made C-Disallow all or part of the cost ofthe activity or action not in compliance;D-Request refund of previously
disbursed payments related to deficiency;E-Wholly or partly suspend or terminate this agreement;F-Withhold future Purchase Order for the project or
program;G-Seek other remedies legally available.
'I ask Assignment Start Date: Upon execution Final Treatment Completion Date: June 30,2015
Task Assignment Type: Amount NotTo Exceed'.
Fixed Price $125,000 00
Total Task Assignment Value 5125,00000
Funding Information:
ORG CODE EO OBJECT CODE MODULE SPEC.CAT. PROJECT# YEAR OUNT
77358090200 02 139940 102334 FK-121 14-15 S125,000.00
MONI aJ CO TV FLORIDA
FISII AND WILDLIFE
CONSERVATION
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FWC Contract No. 13101;Task Assignment FK-121,Pagel of 2 'er --
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
I. Upon full execution of the Task Assignment,the Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule;
2. A Ground Crew Supervisor,employed by the Contractor,will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites.The Ground Crew Supervisor
will assure contract crews are knowledgeable of,and remain within property and treatment boundaries. Every effort shall be
made by the Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current edification by the Florida Department of Agriculture
and Consumer Services(FDACS)in the Natural Areas categories. A copy of each supervisor's FDACS certification will be
provided to the FWC Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight(8)field employees at any given time,unless otherwise noted
in the Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection,recording,and timely submission of all data and reports
required. At weekly intervals and at the completion of initial treatments and site reassessment,a complete report will be
submitted to the Site Manager detailing sites treated,number and size of plants killed,and type oftreatment used.This data will
be recorded on the FWC"Daily Progress Report Form";
7. The Contractor will strictly adhere to all herbicide label application,precautionary,and safety statements;
8. All control efforts shall be at least 95%effective in preventing re-sprout of treated target vegetation.If 95%kill rate is not
achieved for any area of the project after two months following project completion,one additional thorough treatment of the
plant species listed under"Project Goals"in the project area will be the responsibility of the Contractor at no cost to the FWC;
9. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms,completed and
approved,to FWC Invasive Plant Management,3800 Commonwealth Boulevard,MS 705,Tallahassee,Florida 3 23 99-3 000
within ten(10)working days of work completion.
10. RESPONSIBILITIES OF THE FWC SITE MANAGER:
II. The Site Manager reserves the right to inspect,at any time,the Contractor's procedure,spray system(s),spray solution(s),and
other ancillary equipment,and to approve operating personnel. Inspection,however,will not relieve the Contractor of any
obligations or responsibilities nor will it transfer any liability to the lands listed under"Project Location";
12. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology;
13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment Payment will be approved only for that work approved by the Site Manager. A copy
of the approved invoice will be forwarded to the site management agency.
FWC Contract No.13101;Task Assignment FK-121,Page 2 of 2
Project EXHIBIT 1
Project Information
Project Title : Monroe County Maintenance Project 2014-15
Fiscal Year : 2014-2015
Project Category : Large
Treatment Type : Maintenance
Timing of the Treatment(s) : Information not provided
Contact Information
Site Manager Contact Information
First Name: Beth
Last Name : Bergh
Addressl : 2796 Overseas Hwy,Suite 400
City : MARATHON
State: FL
Zip: 33050
Primary Phone: 305-289-2511
Email : bergh-beth@monroecounty-fl.gov
Location
Managed Area : Monroe County Managed Areas
Total Acreage of Managed Area : 1,606
Lead Agency : Monroe County
Regional Working Group : Florida Keys
Project Location
Project Location: Monroe County conservation lands are located throughout the Florida Keys from Key West to Key Largo,with the majority of the
lands located in the Lower Keys(south of the Seven Mile Bridge) and in Key Largo. These lands are either owned by Monroe County or owned by the
State of Florida and managed by the County through a management lease. There are approximately 3,878 parcels and 1,700 acres of Monroe County
conservation lands. Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much larger management units.
Project Counties
County
Monroe
-----------------
--------------------- -----------
Directions to Pre-bid Location
NA - County to hire contractor
Description
Habitat Description
see attached document with descriptions of natural communities
FNAI Natural Communities
Select FNAI Natural Communities(%)
Targeted Plants
Common Name Scientific Name
Brazilian pepper Schinus terebinthifolius
Australian pine Casuarina species
seaside mahoe, portia Thespesia populnea
lead tree Leucaena leucocephala
lather leaf Colubrina asiatica
scaevola,beach naupaka Scaevola sericea
sapodilla Manilkara zapota
Other Targeted Plants
EXHIBIT 1
Unit Treatment History
Year i Acres Unit Agency Species TreatmentType Amount
2006 7 9,13 IPM BP, AP, Thespesia, etc Initial $26,200.00
2006 250 All IPM All Cat I&II Maintenance $30,000.00
2007 10 2,5,6,9,12,18 IPM BP, AP,Thespesia, etc Initial $56,700.00
2007 500 All _ IPM All Cat I&II Maintenance $62,400.00
2008 16 2,4,5,6,9,12,13,16 IPM BP, AP,Thespesia, etc Initial $80,000.00
2008 500 All IPM All Cat I&II Maintenance $88,600.00
2009 500 All IPM All Cat I&II Maintenance $86,200.00
2009 13 2,5,12,14,16 IPM BP, AP,Thespesia, etc Initial $80,000.00
2010 11 1,2,5,6,7,8,9,12 IPM BP, AP,Thespesia, etc Initial $80,000.00
1 2010 500 All IPM All Cat 1&2 Maintenance $92,000.00
2011 7 5,6,7,8,12,18 IPM BP, AP, Thespesia, etc Initial $50,000.00
2011 500 All IPM All Cat 1&2 Maintenance $96,000.00
2012 5 2,5,8,9,12,16,18 IPM BP,AP,Thespesia, Etc Initial $50,000.00
2012 500 All IPM All Cat 1&2 Maintenance $78,400.00
. 2013 500 All IPM All Cat 1&2 Maintenance $60,000.00
I 2014 500 All IPM All Cat 1&2 Maintenance $75,000.00
2014 8 2,12,6 IPM BP,AP,Thespesia, etc Initial $50,000.00 •
Unit Description
Treatment Units(s) Acerage Cover class estimates,etc.
project is maintenance of previously treated/maintained sites so exotics coverage on average will be no more than 5%for
Units 450 the selected parcels; newly acquired sites to be treated may have exotics up to Cover Class 2(5-25%coverage); this
2,3,4,5,6,7,8,9,10,12,14,15,16,17,18,19,20 project does not include sites heavily infested with exotics,those sites are to be treated under the County's"Initial
Treatment"project
Maintenance
Current Fiscal Year Area Maintenance Plan
All Monroe County conservation lands are to be maintained by either Monroe County staff or its contractors
Restoration Plan for Native Plants
The exotic plant species listed will be treated according to developed effective control techniques. Depending upon the species treated and the type
of habitat, plants may be hand-pulled, treated in place, removed from site, or chipped on site. Decisions regarding specific plant treatment methods
on each site will be made by the Land Steward. Treating vegetation in place and allowing it to decompose in situ is cost effective and biologically
sound. However, physical removal of vegetation from the site will be the preferred treatment method in the following situations: where fuel loading
may be a concern; where excessive vegetative debris may preclude native seedling recruitment or negatively affect wildlife; where falling trees could
pose a hazard to roads or structures; or where aesthetics are a concern. It is anticipated that most work areas will revegetate naturally without
replanting. However, for severely degraded sites with distant native seed sources, planting of natives will be considered utilizing funds from Monroe
County's Environmental Land Management and Restoration Fund.
Funding and Labor Source for Follow-up Treatments
All Monroe County conservation lands are to be maintained by either Monroe County staff or its contractors. Funding sources include the Monroe
County Environmental Land Management and Restoration Fund and IPM funds as applicable
Specifications
Work Specifications
Work Specifications: Work performance will consist of the contractor furnishing all labor, herbicides, diluents, small equipment, transportation, spray
equipment,and performing all operations necessary to control the exotic plants listed under"Project Goals" using proven techniques on the individual
species. If heavy equipment (clam truck, etc.) is required for disposal purposes, the equipment will be provided by Monroe County Solid Waste or a
separate County contractor(s). The contractor's crew shall be responsible for completing a Weekly Progress Report(WPR) that will record date,
name of site, hours of work, species treated and other data that will be submitted to the Land Steward at the end of each week. Monroe County will
submit periodic invoices to the Florida Fish&Wildlife Conservation Commission (FWC), Invasive Plant Management Section, for reimbursement of exotic
plant control activities based on the WPRs. The exotic plant species listed under"Project Goals"will be treated according to developed effective
control techniques. Depending upon the species treated and the type of habitat, plants may be hand-pulled, treated in place, removed from site, or
chipped on site. Decisions regarding specific plant treatment methods on each site will be made by the Land Steward. Treating vegetation in place
and allowing it to decompose in situ is cost effective and biologically sound. However, physical removal of vegetation from the site will be the
preferred treatment method in the following situations: where fuel loading may be a concern; where excessive vegetative debris may preclude native
seedling recruitment or negatively affect wildlife; where falling trees could pose a hazard to roads or structures; or where aesthetics are a concern.
It is anticipated that most work areas will revegetate naturally without replanting. However, for severely degraded sites with distant native seed
sources, planting of natives will be considered utilizing funds from Monroe County's Environmental Land Management and Restoration Fund. Every
effort shall be made by the contractor's crew to avoid damaging native vegetation or disturbing wildlife. The crew will abide by all herbicide label
' application, precautionary,safety,cleaning, and disposal information. Specimen labels and MSDS information for all chemicals used will be kept with
the chemicals, and the crew shall be provided with first aid kits and emergency contact numbers while working in the field.
EXHIBIT 1
Equipment Considerations
The Florida Keys Invasive Exotics Task Force's Decontamination protocol will be included in the County's contract requirements with the selected
contractor
Other Requirements and Provisions
Monroe County currently employs a crew of invasive exotic plant technicians (currently four technicians) who work on lands owned or managed by
Monroe County. The requested funding will allow the County to contract with a private firm to conduct the maintenance work rather than the County
employing an in-house crew of technicians. The proposed project will build on the success of the past nine years of invasive exotic species control.
The contracted crew will continue the eradication of woody and herbaceous invasive exotic plants from designated conservation lands under the
direction of the Monroe County Land Steward. The contracted crew will remove invasive exotics using hand tools only; no mechanical removal is
proposed. The Land Steward will provide the selected contractor with a specific list of parcels needing treatment within each unit listed below.The
contracted crew's priorities will include: maintaining previously treated exotic removal sites free of exotics; conducting sweeps of large conservation
areas, looking for new infestations; and the removal of exotics from recently purchased conservation lands. In fiscal year 2013 the County acquired
an additional 114 parcels of conservation land totaling 50 acres.
Threatened, etc. Species
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species. The non-native
plants that invade these areas decrease habitat value and lower biodiversity. Just a few of the state and federally listed endangered and threatened
species of animals and plants that potentially utilize these habitats include: white-crowned pigeon (Columba leucocephala), Key deer (Odocoileus
virginianus clavium), Lower Keys marsh rabbit (Sylvilagus palustris hefneri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus),
Bartram's hairstreak butterfly (Strymon ads bartrami), eastern indigo snake (Drymarchon corals couperi), key mud turtle (Kinosternon baurii), piping
plover (Charadrius me/odus), Key Largo cotton mouse (Peromyscus gossypinus allapaticola), Blodgett's wild mercury (Argythamnia blodgettii),
Cupania (Cupania glabra); skyblue clustervine (Jacquemontia pentanthos), manchineel (Hippomane mancinella), and Garber's spurge (Chamaesyce
garberi).
Project Time Frame
The project will begin as soon as funding is available and conclude by June 1, 2015, with the Monroe County Land Steward providing a comprehensive
final report to accompany the final invoice for cost reimbursement to the FWC no later than June 19, 2015.
Education and Regional Issues
Public Education Program
The Monroe County Land Steward will work to educate neighbors of natural areas by providing "Monroe County Conservation Lands" brochures and by
discussing the issue of invasive exotics with them. Due to the scattered nature of the County's parcels and the high visibility of the crew, there is
ample opportunity to interact with neighbors. Additionally, the crew will be easily recognized by signage posted on the work site.
Regional Criteria Issues
Information not provided
Budget
FWC Upland Invasive Exotic Control Program
Budget Justification Worksheet
Total funds requested from FWC : $125,000.00
Method of Control : Contracted
Source
Dollars
MCELMR fund $10,000.00
Total matching funds from project sponsor(A): $10,000.00
In-kind Contribution
Category Total Hours Rate($/Hr) Total in-kind value($)
supervisor hours 125 $40.80 $5,100.00
i A`.eitlreFrf ATa fSelA.4 = " , 1 43,000'00 33.00000. .
Total in-kind value from project sponsor(B):S8.100.00
Total matching and in-kind dollars(A+B):S18,100.00 EXHIBIT 1
Total funds requested from FWC (C):$125,000.00
Total cost of Project(A+B+C):S143,100.00
Notes/Ex pla nations
"Other"category above is for disposal of vegetative debris and any other associated cleanup costs
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UNIT MAPS
Monroe County Conservation Lands
Blue highlight indicates Monroe County Conservation lands.
Land Steward will provide selected contractor with a list of selected sites within each unit.
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Monroe County Invasive Exotic Maintenance Page I of 9
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EXHIBIT 1
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Monroe County Invasive Exotic Maintenance Page 2 of 9
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Monroe County Invasive Exotic Maintenance Page 3 of 9
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EXHIBIT 1
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Monroe County Invasive Exotic Maintenance Page 4 of 9
2014-2015
EXHIBIT 1
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Unit 9- Big Pine Key (including Eden Pines Subdivision)
UNIT 10-Big Pine Key East(Palm Vila) ! I At;-.$ I r'
Monroe County Technician Crew if .a —.
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Unit 10- Big Pine Key (including Palm Villa Subdivision)
Monroe County Invasive Exotic Maintenance Page 5 of 9
2014-20I5
EXHIBIT 1
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Unit 12- Big Pine Key (including Sands Subdivision)
s' UNIT 14-Tavemier
, Monroe County Technician Crew II I 1 CEI
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Unit 14 -Tavernier (including Harris Ocean Park & Palma Sola)
Monroe County Invasive Exotic Maintenance Page 6 of 9
2014-2015
EXHIBIT 1
UNIT 16 y t W Al N ' a,,' I R' t en• R * 1 l
Monroe County Technician Craw r i 11 11j 111 I \,,
Key Largo-Bay Haven „
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Unit 15- Key Largo (including Bay Haven Subdivision)
UNIT 16 IS a v *7 A N: wive.
Monroe County Techni0tap Crt • - ' J C,,
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Unit 16 - Key Largo (including Thompsons Subdivision)
Monroe County Invasive Exotic Maintenance Page 7 of 9
2014-2015
EXHIBIT 1
trat"Monroe County Technician Crew y, • i �,� „ /
Key Largo-Thompaona 1 .•i i ; •• w.00,
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Unit 17- Key Largo
r, It!'" 6. a
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4 +. - „r.� " tI _� Monroe County Technician Crew
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Unit 18 - Key Largo (including Pamela Villa)
Monroe County Invasive Exotic Maintenance Page 8 of 9
2014-2015
EXHIBIT 1
•L'S , '''''1':6-1 ",''') NIT19
4`.iv:e. ." dir' 4, .14% Monroe County Teopilan i:re I I. IIV I
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- 411
rto- TS MA I i ir '
Unit 1.9 — Key Largo (including Anglers Park)
._ . ,p-,-- i•
UNIT 20
Monroe County Technician Crew
i 4 Key Largo-Largo City
i ' $ ,.......II.• it 1 i t, ,,t i
Is •
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Unit 20 — Key Largo (including Largo City Subdivision)
Monroe County Invasive Exotic Maintenance Page 9 of 9
2014-2015
EXHIBIT 1
Monroe County Maintenance 2014-2015
Natural Communities: The majority of the Counts conservation lands are
located within one of the units listed below. However, the crew may treat exotic
vegetation on other County conservation lands,even those properties not
included in the following table. The Land Steward will provide the selected
contractor with a specific list of parcels needing treatment within the following
units (not all parcels within each unit will be treated):
UNIT KEY APPROX NATURAL COMMUNITY
ACRES
2 U Sug 43 Hardwood hammock,freshwater
wetlands,saltmarsh,mangrove
3 Cudjoe 39 Hardwood hammock,saitmarsh,scrub
mangrove
4 Cudjoe 30 Hardwood hammock,buttonwood /
saltmarsh,scrub mangrove
5 Summ 39 Hardwood hammock,buttonwood /
saltmarsh,scrub mangrove
6 Ramrod 36 Hardwood hammock,buttonwood /
saltmarsh,scrub mangrove, mangrove
7 Torches 23 Hardwood hammock,buttonwood /
-- -- saltmarsh,scrub mangrove,mangrove
8 Big Pine 13 Pine rockland,hardwood hammock,
freshwater wetland
9 Big Pine 20 Hardwood hammock,pine rockland,
buttonwood / saltmarsh
10 Big Pine 27 Hardwood hammock,pine rockland,
freshwater wetland
12 Big Pine 68 Hardwood hammock,pine rockland,
buttonwood / saltmarsh
14 Largo 52 Hardwood hammock,buttonwood /
saltmarsh
15 Largo 15 Hardwood hammock
16 Largo 29 Hardwood hammock,buttonwood /
saltmarsh
17 Largo 11 Hardwood hammock
18 Largo 8 Hardwood hammock,mangrove
- --- 9 Largo 5 Hardwood hammock
20 Largo 8 Hardwood hammock
Totals 466
Adjacent Natural Areas:
UNIT KEY Adjacent Natural
Areas
2 USug PWC -WEA
EXHIBIT 1
3 Cudjoe USFWS Refuge
4 Cudjoe USFWS Refuge
5 Summ NA
6 Ramrod FWC-WEA
7 Torches FWC-WEA
8 Big Pine USFWS Refuge
9 Big Pine USFWS Refuge
10 Big Pine USFWS Refuge
12 Big Pine USFWS Refuge
14 Largo FWC-WEA
15 Largo FWC-WEA
16 Largo NA
17 Largo Pennekamp SP
18 Largo Pennekamp SP
19 Largo NA
20 Largo Pennekamp SP