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2014-2015 FK-126 08/20/2014AMY NEAVILIN, CPA CLERK OF CIRCUIT COURT & COMPTROLLER MONM COUNTY, RMIM DATE: October 3, 2014 TO: Christine Hurley, Director of Growth Management ATTN. Mayra Tezanos Executive Assistant FROM: Lindsey Ballard, D. C� At the August 20, 2014, Board of County Commissioner's meeting the Board granted approval and authorized execution of Items: G3 Task Assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive $70,000 for the removal of invasive exotic plants from conservation lands that are owned or managed by Monroe County. G4 Task Assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to receive $125,000 which will allow the County to hire a contracted crew of invasive exotic plant control technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe County. Enclosed is duplicate originals executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. cc: County Attorney Finance (electronic copy) File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3117 Overseas Highway, Marathon, FL 330SO Phone: 305-289-6027 Fax. 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 TASK ASSIGNMENT NOTIFICATION FORM FWC CONTRACT NO. 13101 Task Assignment Number: FK-I26 Date: 6 June 2014 Contractor Name:Monroe County FWC Contract Manager.Ruark Cleary(850)619 9420 Contractor's Contract Manager:Beth Bergh 305289.2511 MC Site Manager Jackie Smith(7]2)871-5407 Project Title:Monroe County Contracted Initial PION: 97849391000 Task Description and Payment Schedule:See Exhibit I. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and the Contractor have filly executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense.The Contractor is authorized to subcontract. Deliverables: As specified in the Scope of Work(Exhibit I):systematically traverse,locate,and treat 100%of the listed invasive plants within the 10 acres of Monroe County Properties resulting in a minimum of95%of target plants being killed 'Task Assignment Conditions I. The Contactor shall provide written notification to the Contract Manager upon completion of treatment events). 2. Upon FWC Site Manager approval,the Contractor is authonzed to control incidental occurrences of any current FEPPC category one or category two invasive exotic plant species encountered within the Project Sitc(s). Costs for these control operations shall not exceed the established Task Assignment amount,and must not jeopardize the Contractor's ability to achieve the enquired level of control fiu the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the established Task Assignment amount. Financial Consequences: If the Contractor materially fails to comply with the tens and conditions ofthis Purchase Order as determined by the Contract Manager,including any Federal and State statutes,rules or regulations applicable to this Purchase Order,the Commission shall take one or more of the following actions,as appropriate for the circumstances and allowed by law:A-Temporarily withhold cash payments pending correction of the deficiency;B-Reduction of cash payment if correction of deficiency is not madct C-Disallow all or part of the cost of the activity or action not in compliance;D-Request rethnd of previously disbursed payments related to deficiency;E-Wholly or partly suspend or terminate this agreement;F-Withhold future Purchase Onler for the project or program;O-Seek other remedies legally available Task Assignment Start Date: Upon execution Final Treatment Completion Date: June 30,2015 'I ask Assignment Type: Amount Not To Exceed: Fixed Price $70 0tb_00 Total Task Assignment Value $70000.00 Funding lnf ation: G CODE EO OBJECT CODE MODULE SPEC.GAT. PROJECT# YEAR AMOUNT T1358090200 02 139940 102334 FK-128 14-15 $70,00000 MOLAR COUNL FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION / N II j7I ct Manager �1—� Date i LEV I+ Ruark Cleary,t n \ it te ate , __ �/%• , / o-// 2a e av 7171/V I�i, O(, o/r'onroe c0 �'r coststCee1nterAAmmon att« te J W l.4on Leader ( - le/lo 14 WM Section/Leea Date a ROE COUNTY ATTORNEY V PROVED AS•TO FHRN Division DiruAor/designee Date X a71%. +y: r at ,ter -)i FWC Contract No. 13101;Task Assignment FK-126,Page 1 of2 } l-' k� I/ I • TASK ASSIGNMENT RESPONSIBILITIES RESPONSIBILITIES OF THE CONTRACTOR: I. Upon full execution of the Task Assignment,the Contractor will coordinate with the FWC Site Manager to establish a mutually agreeable work schedule; 2. A Ground Crew Supervisor,employed by the Contractor,will be present at all times when work on the site is underway; 3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will assure contract crews arc knowledgeable of,and remain within property and treatment boundaries. Every effort shall he made by the Contractor to avoid damage to native vegetation and wildlife; 4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and Consumer Services(FDACS)in the Natural Areas categories. A copy of each supervisors FDACS certification will be provided to the FWC Site Manager prior to initiation of on-site supervisory duties; 5. The Ground Crew Supervisor may supervise a maximum of eight(8)field employees at any given time,unless otherwise noted in the Task Assignment; 6. The Ground Crew Supervisor shall be responsible for the collection,recording,and timely submission of all data and Tern rts required. At weekly intervals and at the completion of initial treatments and site reassessment,a complete report will be submitted to the Site Manager detailing sites treated,number and size of plants killed,and type of treatment used.This data will be recorded on the FWC"Daily Progress Report Form"; 7. The Contractor will strictly adhere to all herbicide label application,precautionary,and safety statements; 8. All control efforts shall be at least 95%effective in preventing re-sprout of treated target vegetation. If 95%kill rate is not achieved for any area of the project after two months following project completion,one additional thorough treatment of the plant species listed under"Project Goals"in the project area will be the responsibility of the Contractor at no cost to the FWC; 9. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms,completed and approved,to FWC Invasive Plant Management,3800 Commonwealth Boulevard,MS 705,Tallahassee, Florida 32399-3000 within ten(10)working days of work completion. 10. RESPONSIBILITIES OF THE FWC SITE MANAGER: I I. The Site Manager reserves the right to inspect,at any time,the Contractors procedure,spray system(s),spray solution(s),and other ancillary equipment,and to approve operating personnel. Inspection,however,will not relieve the Contractor of any obligations or responsibilities nor will it transfer any liability to the lands listed under"Project Location"; 12. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes additional treatment areas or change in treatment methodology; 13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all fends encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the approved invoice will be forwarded to the site management agency. FWC Contract No. 13101;Task Assignment FK-126,Page 2 of 2 Project Exhibit 1 Project Information Project Title : Monroe County Contracted Removal (Initial) Fiscal Year : 2014-2015 Project Category : Large Treatment Type : Initial Timing of the Treatment(s) : Information not provided Contact Information Site Manager Contact Information First Name: Beth Last Name : Bergh Addressl : 2796 Overseas Hwy,Suite 400 City : MARATHON State: FL Zip: 33050 Primary Phone : 305-289-2511 Email : bergh-beth@monroecounty-fl.gov Location Managed Area : Monroe County Managed Areas • Total Acreage of Managed Area : 1,606 Lead Agency : Monroe County Regional Working Group : Florida Keys Project Location Monroe County conservation lands are located throughout the Florida Keys from Key West to Key Largo, with the majority of the lands located in the Lower Keys(south of the Seven Mile Bridge)and in Key Largo. These lands are either owned by Monroe County or owned by the State of Florida and managed by the County through a management lease. There are approximately 3,878 parcels and 1,700 acres of Monroe County conservation lands. Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much larger management units. The current project includes work on Upper Sugarloaf Key, Big Pine Key, Fat Deer Key and Key Largo. Project Counties County Monroe Directions to Pre-bid Location NA - County to hire contractor Description Habitat Description See attached tables (PDF)of Natural Communities and Adjacent Natural Areas.These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species. The non-native plants that invade these areas decrease habitat value and lower biodiversity. Just a few of the state and federally listed endangered and threatened species of animals and plants that potentially utilize these habitats include: white-crowned pigeon (Columba leucocephala), Key deer(Odocoileus virginianus clavium), Lower Keys marsh rabbit(Sylvilagus palustris hefneri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus), Bartram's hairstreak butterfly(Strymon acis bartrami),eastern indigo snake (Drymarchon corals couperi), key mud turtle(Kinosternon baurii), piping plover(Charadrius melodus), Key Largo cotton mouse (Peromyscus gossypinus allapaticola), Blodgett's wild mercury(Argythamnia blodgettii), skyblue clustervine (Jacquemontia pentanthos), manchineel (Hippomane mancinella),and Garber's spurge (Chamaesyce garberi). Additional sites may be added to the project by the Land Steward, as needed, if requested by neighboring property owners or if the site is a new acquisition by the County. FNAI Natural Communities Select FNAI Natural Communities(%) UnitHardwood Forested r Uplands 2 100% 1 Unit ( Hardwood Forested I Marine and Estuarine Uplands Vegetated Wetlands 13A 50 °'° 50°'° Exhibit 1 Targeted Plants Common Name Scientific Name Australian pine Casuarina species Brazilian pepper Schinus terebinthifolius seaside mahoe, portia Thespesia populnea lead tree Leucaena leucocephala Other Targeted Plants Unit Treatment History Year Acres Unit Agency Species TreatmentType Amount 2007 10 2,9,12 IPM funds Aus pine, Brazilian pepper, lead tree, seaside mahoe Initial $56,700.00 2008 16 2,9,12,16 IPM funds same as above Initial $80,000.00 2009 13 2,12,16 IPM funds same as above Initial $80,000.00 2010 11 2,9,12 IPM funds same as above Initial S80,000.00 2011 7 9,12,13A IPM funds same as above Initial $50,000.00 2012 5 2,9,12,16 IPM funds same as above Initial $50,000.00 2014 5 2,12 IPM funds same as above Initial $50,000.00 Unit Description .. .. ... .. . .... Treatment Units(s) Acerage Cover class estimates,etc. 2 1 cover class =2(1 acre infested) 9 1 cover class=5(1.2 acre infested) 10 1 cover class = 5(1.2 acres infested) 12 5 cover class =5(5 acres infested) 13A 1 Cover class = 5(0.7 acres infested) 16 0 cover class =2(0.5 acres infested) Maintenance Current Fiscal Year Area Maintenance Plan As with all Monroe County managed lands, once the initial treatment is completed, the site will be maintained by Monroe County staff or its contractors. Due to the amount of edge associated with the County conservation lands, most properties are maintained on an annual basis. Restoration Plan for Native Plants It is anticipated that many work areas will revegetate naturally without artificial seeding or native planting. However, for severely degraded sites with distant native seed sources, planting of natives will be considered with funds from Monroe County's Environmental Land Management and Restoration Fund. Funding and Labor Source for Follow-up Treatments Follow up treatments will be done using Monroe County staff or its contractors. Funding source for follow-up treatments will be the Monroe County Environmental Land Management and Restoration Fund and/or IPM funds (for technician crew) as available Specifications Work Specifications The contractor will be hired by Monroe County in accordance with the County's purchasing procedures. The contractor will remove the exotic vegetation from designated conservation lands under the direction of the Monroe County Land Steward. Work performance will consist of the contractor furnishing all labor, herbicides, diluents, small equipment, transportation, spray equipment, etc. and all operations necessary to eradicate invasive exotic vegetation. Monroe County Public Works or a County contractor will provide heavy equipment(clam truck, dump truck, etc) as required to remove and dispose of vegetative debris and to cleanup the sites as needed. The contractor will complete Weekly Progress Reports (WPRs) which will include the date, name of site, hours of work, species removed, and herbicide used, along with other pertinent information. The WPRs will be submitted to the Monroe County Land Steward. The Land Steward will prepare and submit periodic invoices to the Florida Fish and Wildlife Conservation Commission (FWC), Invasive Plant Management Section based on the WPRs. The exotic plant species listed under "Project Goals", and any other FLEPPC Category I or II species found on the site, will be treated according to developed effective control techniques. Plants shall be treated in place or removed from the site and chipped. Decisions regarding specific plant treatment methods on each site will be made by the Land Steward. Treating vegetation in place and allowing it to decompose in situ is cost effective and biologically sound. Removing vegetation from • the site will be the preferred treatment method in habitats where fuel loading may be a concern, where excessive mulching would preclude native seedling recruitment or negatively affect wildlife, where falling trees could pose a hazard to roads or structures, or where aesthetics are a concern. It is anticipated that many work areas will revegetate naturally without artificial seeding or native planting. However, for€9dbitl2braded sites with distant native seed sources, planting of natives will be considered with funds from Monroe County's Environmental Land Management and Restoration Fund. Every effort shall be made by the contractor to avoid damaging native vegetation or disturbing wildlife. The contractor will abide by all herbicide label application, precautionary, safety, cleaning, and disposal information. Equipment Considerations The Florida Keys Invasive Exotics Task Force's"Decontamination Protocol"requirements will be included in the County's contract with the selected contractor Other Requirements and Provisions The proposed project will build on the success of the last nine years of invasive exotic removal work on Monroe County conservation lands by enabling the County to hire contractors to remove Category I and II invasive plant species. The County's contractor(s) will complete as many of the listed sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. The project will remove stands of invasive exotic vegetation that are either too large or located too close to improvements (such as power lines, roads and buildings) to be safely removed by County staff. The proposed sites are within management units that have had extensive exotic removal work in recent years on lands adjacent to the proposed sites. These adjacent County lands are currently in the maintenance phase. As with all Monroe County managed lands, once the initial treatment is completed, the site will be maintained by Monroe County staff or its contractors. Additionally, the IPM funding will be used to leverage restoration funds available from the Monroe County Environmental Land Management and Restoration Fund (MCELMR). The MCELMR funds will continue to be utilized for invasive exotic removal, site cleanup, native plantings and other restoration efforts. Additional sites may be added to the project by the Land Steward, as needed, if requested by neighboring property owners or if the site is a new acquisition by the County. Threatened, etc. Species These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species. The non-native plants that invade these areas decrease habitat value and lower biodiversity. Just a few of the state and federally listed endangered and threatened species of animals and plants that potentially utilize these habitats include: white-crowned pigeon (Columba leucocephala), Key deer (Odocoileus virginianus clavium), Lower Keys marsh rabbit (Sy/vilagus palustris hefneri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus), Bartram's hairstreak butterfly (Strymon acis bartrami), eastern indigo snake (Drymarchon corais couperi), key mud turtle (Kinosternon baurii), piping plover (Charadrius melodus), Key Largo cotton mouse (Peromyscus gossypinus allapaticola), Blodgett's wild mercury (Argythamnia blodgettii), skyblue clustervine (Jacquemontia pentanthos),manchineel(Hippomane mancinella),and Garber's spurge(Chamaesyce garberi). Project Time Frame The project will begin as soon as funding is available and conclude by June 1, 2015, with the Monroe County Land Steward providing a comprehensive final report to accompany the final invoice for cost reimbursement to the FWC no later than June 20, 2015. Education and Regional Issues Public Education Program The Monroe County Land Steward will conduct a door-to-door education and outreach effort that will focus on reaching the neighbors of the selected worksites. This outreach effort will include the distribution of the "Monroe County Conservation Lands" brochure. Regional Criteria Issues Information not provided Budget FWC Upland Invasive Exotic Control Program Budget Justification Worksheet Total funds requested from FWC : $70,000.00 Method of Control : Contracted • Source Dollars Monroe County Environmental Land Management and Restoration Fund $15,000.00 Total matching funds from project sponsor(A): $15,000.00 In-kind Contribution Category Total Hours Rate(S/Hr) Total in-kind value($) supervisor hours 125 $40.80 $5,100.00 other(explain below) 1 ;15,000.00 $15,000.00 (o. ':,.. 44 Li5 ......?' \_ . ;,, , .% x O w Et O are Y (I)I' Lt I U __I— - w O ~ w o U X Y Q W W '1 r, 17 O p , CC Li ro o v O U C 2 -`'I ''-i LL- I— z >- O Y U w z >- C w Y 0 LL CO Q . . 0 d• . A.! -0111i. o I`, 'V~ {! V. / (n !{ Ct -.re, 0 .- P}f d 1 Q. 11V 9 A' 4-, 't a,-sr- 1 Exhibit 1 MONROE COUNTY CONTRACTED REMOVAL(INITIAL)2014-2015 Pre-bid map is not applicable as the County hires the contractor . . . • Exhibit 1 UNIT MAPS Monroe County Conservation Lands Note: Red hatching indicates public conservation lands. Blue highlight indicates proposed invasive exotic removal projects on Monroe County conservation lands. Green hatching indicates previous contracted invasive exotic removal projects within the management unit. { UNIT 2 r ''. -l .. UPPER SUGARL F KEY - a. , l "1 it I • :.-. .. , 1 I. . v IL!" fi,• k t.`: , - *WI I. 4Ir orilk 41"1P"4404? . * I. a' .0 .I .4 4 A '?ii ei 4,,...„„...„4 _ , , ,.. .. tt r....., II. ...IOW- liiikal i ill W .0 it . lipe FWC W EA • ';1;/ ' s ' • - - A.31515Th , i ' TA - I No 4.1v rase* i i xvIlmovo,.. . . - , ImiliMMISAct. ! ,- -0 A.,,IilinNMEr'"- I At-z---•-.. _,, . - -k '17 '. 0 '..` ,.:,.. .1" . _—N‘..Jt_ 11 vb .... Gm G 1 • S. ... im. T ,,,.,. • I:' , Unit 2- Upper Sugarloaf Key USF Ws LI Nil 9 'a BIG PINE KEY , •4124 6 'et ' .. - a A as a.t - " r ,_ Jr, I • i-4 ii •..•:;•, 1'1 1: ...!-a-----;1g- .. .. , • ,''' • GI*" 1 :I rill i‘ ..... —•-'7':' I I of sit. ••• 4h,1 i I' USFVVS ' I. a.11. I -,I • L.-, AS y_li ..• PI •I i a -4 Vs • - g .1 -..,•.$ . .• - i•00%1 tii. 0 or 7. •....1 '' 14 ,.. 4 AO .' ',.- IC•1111 - 0"1.14 r „ ,a dr al.'..1....ut_r_ileals; ,. I. ..1 . -• ',. lit5riptvoif . ir .... .... JP IN •Ir a i/A rit4-7.0.0er : 0._1 ....' I'. t$4 414, ' ihd ;411INP '171'.i ::''' ''' ‘.;i., a.10 ° dl •.: ill 0/,i I,' * , 9 1 & .i.V ni C.,' ; ••.• 7 USEWS ;•.‘I._ lb"! g l'li iiiiiiii-1 10". ; 'EM ai 4'.iJ Gil .• Ai .. .. ,.:,•or itll .,, *IL ift_Driiii Jr. iijy .•,..- ,, ..1. .r,-;.,4 'Jams ..,-2 Unit 9- Big Pine Key Monroe County Pagel of 4 Contracted Exotic Removal 2014-15 Exhibit 1 _ . 'is i _1;1 1 , UNIT'10 1 k Ai irl BIG PINE KEY , A 1 , "1 3 tit/ A ..v. •A isre:.10 ' lif.-1 # le •;‘,41 ,; i lis it ., 1 -,. , ,,. ..4., .•r 4 r, • % V a • ...i,"dirli '7 .-10 1s4 -c.- . • ;11.r, lip • -ale, 1--=-• 441:400p i ., .. ....1 . ____ .._- • *-- ill! I I,-.! „,4 "'"' -;iJ 11 47 I_ - ..... - A - • -4." . . . . , , 10• ,-.„*. USPWS USFWS Unit 10 - Big Pine Key i._ - ..,.. i f Atts or Iim imoismis!,4 UNIT 12 I• _.14ed "1? ' if* VI; $ 11/4114&mrt&frtame Big Pine Key ir-,-,,:. '----•••--- .-- , ... p littoral' or .7)fi itsi - Ifikalk$1,101111911 ' , ,1 E10 ..........4LI r•r .11114111111% 7.=:-e f. tiI P 4' 14-'4 Alt - CPIs*, 1.0 ri A • 'i P'" '7?.. ial.- Li!iiN4,V igfr 7'k.-..i IF oilvitfro 4,Asszeimose,',.iwi. fl.,sig.i k.in.I.N. sr, , 211r)11 1 pinviairk-Nat li,mr,,A- . 4 a-0, If.iirtrOsko it is .r., FAigovisie.hi, 4,14 ; lit4-4— - It* .idil 1 i trii4i't r-Inillhati. 111'I il'• a t 2I gftti I a.: TO 4 r'' ti ri .;.1 voill: tat VIE7-Ser - * 1 i[Mrs;111.1.1i111 ' 4 ,111 i WA!Jill Ai 1 111 6 . ia ... r!._,..ii ,.. .. . ..,_ _, 11 k; g ii II-.J1IP''''IIT-4e'' itr:rzi i h'-'1 N-4---P---iR Ili _ . IF .. ..Le I 44 , I A 11 1 . itir4).517:114;1111/11147t ft -- 4* Unit 12- Big Pine Key Page 2 of 4 Monroe County Contracted Exotic Removal 2014-15 Exhibit 1 t • UNIT• 12 }14 mot Y`_ BIG PINE KE ' USFWS n 11 v Ili :p .USFWS Ia. ''• ''�y �Ni. .A ink e S IV *— r ` 1 -y._ 7..1'. -. __�.:.-r Sri SAY -�'7x IIR ' Unit 12-Big Pine Key MO. ..rt 4T; f / g ti `: ' •..-1i..r} 14. ■ Y 1 r C . ;rod ✓ , F'. ` a�►�. It `. +Cf.' ��" ..' �400.' UNIT 13A COCOPLDEER M BEACH FAT FAT DEER KEY A Unit 13 A-Cocoplum Beach,Fat Deer Key Monroe County Page 3 of 4 Contracted Exotic Removal 2014-15 Exhibit 1 Fr" Pr \ 4.:;-**e . * ` '"„t KEY LARGO .r14 0 ' 11 ar. ",� . : .. — - _mid 14. _1.flil <� Jr NI_ . . 7r Unit 16 - Key Largo Monroe County Page 4 of 4 Contracted Exotic Removal 2014-15 Exhibit 1 MONROE COUNTY CONTRACTED EXOTIC REMOVAL(INITIAL) 2014-2015 Natural Communities: UNIT KEY PARCELS ACRES NATURAL COMMUNITY 2 Upper 1 1 Hardwood hammock Sugarloaf 9 Big Pine 10 1.2 Hardwood hammock,pine (Eden rockland,buttonwood Pines) 10 Big Pine 4 1.2 Hardwood hammock,pine rockland,buttonwood / saltmarsh 12 Big Pine 26 Approx Pine rockland,hardwood 5 hammock, buttonwood / saltmarsh 13A Fat Deer 2 0.7 Hardwood hammock / Saltmarsh 16 Largo 5 0.5 Hardwood hammock Adjacent Natural Areas: UNIT KEY Adjacent Natural Areas 2 Upper FWC-WEA ---- ---- Sugarloaf USFWS Refuge 9 Big Pine USFWS Refuge 10 Big Pine USFWS Refuge 12 Big Pine USFWS Refuge I3A Fat Deer Curry Hammock SP 16 Largo NA