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10/17/2014 Task Order AMY HEAVILIH, CPA • /42 �� CLERK OF CIRCUIT COURT & COMPTROLLER ! "�l� MDNRDECWNTY,FLDRIDA DATE: November 13, 2014 TO: Dent Pierce, Director Public Works Division ATTN: Beth Leto FROM: Lindsey Ballard, D.C. 57- At the October 17, 2014, Board of County Commissioner's meeting the Board granted approval and execution of Items C28 Task Order FM-TYLIN-001 with T.Y. Lin International/H. J. Ross to provide design services for the replacement of various mechanical equipment located at the Stock Island Jail Complex. Enclosed is a duplicate original of the above mentioned executed on behalf of Monroe County for your handling. Should you have any questions,please feel free to contact me. cc: County Attorney Finance Fileq 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax::305-852-7146 MONROE COUNTY CONTRACT FOR ON CALL PROFESSIONAL ENGINEERING SERVICES TASK ORDER NUMBER FM-TYLIN-001 This Task Order made and entered into this 17th day of October, 2014, by and between Monroe COUNTY hereinafter referred to as the "COUNTY", through the Monroe COUNTY Board of COUNTY Commissioners (BOCC), the Owner and T.Y. Lin International/H.1. Ross, hereinafter referred to as "CONSULTANT", is predicated upon the Contract for On Call Professional Engineering Services made and entered into the 16th day of January, 2014 by and between the COUNTY and CONSULTANT. All the terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to this Task Order, unless changed by completion of the following contract paragraphs. Any additions/deletions/changes to those contract requirements, as identified as such, override the contract requirement, which is permitted by the contact language. Contract Para. No. Change,Title and Description 2.1 Add Para. 2.1.1,Scope of Services 2.1.1 Scope of Services CONSULTANT will furnish the personnel, services, equipment, materials, and other requirements necessary for providing design, contract administration and reporting services for the following and hereinafter referred to as EQUIPMENT: 1. Replacement of Monroe County Sheriffs Administration Building's rooftop chilled water air handler, possibly incorporating heat pipe technology, UV lighting and demand ventilation 2. Replacement of up to three Carrier air handlers (depending on budget) located within the Stock Island Jail, possibly incorporating heat pipe technology, UV lighting and demand ventilation 3. Retrofit of the Stock Island Jail's existing HVAC constant flow condenser and chilled water system with variable flow systems. Task Order PW-TYLIN-001 > Stock Island Jail has two original 300-ton York Chillers with their own BAC cooling towers along with two condenser pumps, two chilled water pumps and two secondary chilled water pumps. ➢ Proposed Retrofit,at a minimum, would include: • Replacement of existing chillers with variable flow Mag-Lev chillers • Replace existing chilled water pump motors with premium efficiency, inverter duty motors and install variable frequency drives • Confirm existing cooling tower motors are inverter duty and install variable frequency drives • Implement revised controls scheme for new variable system — Current building automation system program is Insight/Apogee by Siemens 4. Replace MCSO Administration Building's 300 GPM cooling tower 5. Develop and implement energy measurement and verification strategies, including current energy models along with post retrofit models that will track performance 6. Consultant shall provide construction cost estimates to maintain total project budget at or under$840,000.00. The scope of services to be provided under this task order is described below. 1.1 Project Kick Off Meeting Following CONSULTANT receipt of contract documents authorizing the work, CONSULTANT will coordinate with the COUNTY to schedule and conduct a kick- off meeting with key COUNTY staff and CONSULTANT staff assigned to this project. The purpose of the meeting will be to confirm that both the CONSULTANT project team and the COUNTY clearly understand the scope and schedule to perform the work, project constraints, project risks, and that the COUNTY's expectations of the results of the work are aligned with CONSULTANT's understanding of its performance requirements. CONSULTANT will prepare and distribute meeting minutes via e-mail. The meeting is estimated to last approximately one half day and is to be held in the city of Key West. Task Order P W-T Y L IN-00 I 2 During the kick-off meeting,the following will also be accomplished: • Introduce members of CONSULTANT project team to key COUNTY staff • Identify the primary Point of Contact for both CONSULTANT and the COUNTY • Establish the desired chain of communication • Determine site access restrictions and escort/security requirements • Review schedule and identify known schedule constraints • Provide and receive feedback on possible energy conservation measures • Discuss and identify foreseeable negative impacts upon facility users during construction and possible mitigation strategies • Verify invoicing schedule and format Proposed EQUIPMENT shall not: 1. Jeopardize the operation or environmental conditions of dedicated computers or computer rooms; 2. Increase water consumption; e.g., once through fresh water cooling systems 3. Result in an adverse effect upon the quality of the human environment or violate any Federal,State, or local environmental protection regulations; 4. Degrade performance or reliability of existing COUNTY equipment; 5. Reduce extra capacity that was intentionally included for future growth, mobilization needs,safety, or emergency back-up; 6. Violate current versions of national codes (e.g., National Electric Code, Uniform Building Code, etc., State or local building codes; See Section C.5.2);or 7. Create unsafe conditions or otherwise adversely impact COUNTY facilities, operations,and/or personnel; 1.2 EQUIPMENT Design and Construction Documents Task Order PW-TYLIN-001 3 1. CONSULTANT shall confer with COUNTY staff to define EQUIPMENT scope of work. CONSULTANT shall conduct a discovery site survey to evaluate the identified Heating, Ventilating and Air Conditioning (HVAC) systems to develop an inventory of system equipment and confirm as- built conditions. 2. The design and construction package shall be prepared per Paragraph 1.1.3 of the Contract for On Call Professional Engineering Services and at a minimum, shall include the following: 1. Design Specifications The CONSULTANT shall identify and provide design specifications applicable to installed EQUIPMENT. 2. Construction Drawings Construction drawings shall be prepared showing in detail: • The installation (i.e., form, fit, and attachment details) of the interface between EQUIPMENT and existing COUNTY equipment. • The location of installed equipment on building floor plans. • Certification of EQUIPMENT Compliance with Building Codes and Standards. The CONSULTANT shall provide registered engineer certification that all EQUIPMENT complies with applicable building codes and standards. 4. Design documents along with CONSULTANT construction cost estimates will require both a preliminary and final review by the COUNTY as follows: Schematic; 30%, 60% & 100% of Design Development and 30%, 60%, 90% & 100% of Construction Drawing phases. 5. At a minimum, all work, equipment and materials required for EQUIPMENT installation shall comply with the most recent issue of the design and construction standards indicated in the delivery order as applicable. The following list of standards is provided as a guideline for establishing these requirements. • American National Standards Institute (ANSI) • Code of Federal Regulations (CFR) -29 CFR 1910 Occupational Safety and Health Standards Task Order PW-TYLIN-001 4 - 10 CFR 435 Energy Conservation Voluntary Performance Standards for Commercial and Multi-Family High Rise Residential Buildings -29 CFR 1926 Safety and Health Regulations for Construction • National Electric Code(NEC) • National Electrical Safety Code (NESC) • National Fire Protection Association (NFPA) Standards including, but not limited to NFPA 101-Life Safety Code • National Electrical Manufacturers Association (NEMA). • Underwriters Laboratory(UL). • Uniform Building Code (UBC) • Uniform Plumbing Code (UPC) • American Society of Heating, Refrigeration and Air- Conditioning Engineers(ASHRAE) -ASHRAE 90.1 • Army Corps of Engineers Safety Manual • National Electrical Manufacturers Association (NEMA) • National Historic Preservation Act, as applicable • Illuminating Engineering Society of North America (IES) • American Institute of Architects(AIA) Masterspec • Air Conditioning and Refrigeration Institute(ARI) • Occupational Safety and Health Administration regulations 1.3 EQUIPMENT Commissioning The CONSULTANT shall assure the COUNTY through EQUIPMENT Commissioning that the EQUIPMENT performance achieves facility performance requirements as set out in the CONSULTANT'S design. The EQUIPMENT Commissioning shall be accomplished through a process of verification and documentation, from the post-award design phase to Acceptance. 1. EQUIPMENT Commissioning Approach - The CONSULTANT shall submit with its final design documents, a severable EQUIPMENT Commissioning Approach document that utilizes data and factors derived from the design, needed to achieve facility performance requirements. 2. EQUIPMENT Commissioning Plan - The CONSULTANT shall provide a Commissioning Plan that finalizes the Commissioning Approach and addresses each EQUIPMENT installation with specific steps that will be taken during the commissioning process. Task Order P W-TYLIN-00 I 5 3. EQUIPMENT Commissioning Report - The CONSULTANT shall submit a Commissioning Report documenting the EQUIPMENT affect upon facility performance requirements in accordance with the Commissioning Plan. 1.4 Bidding Phase 1. The CONSULTANT, following the Owner's Approval of the Construction Documents and the CONSULTANT's latest estimate of Construction Cost, shall assist the Owner in obtaining bids and in preparing contracts for construction. 2. The CONSULTANT shall assist the Owner in issuing bidding documents to bidders and participating in a pre-bid conference with prospective bidders. The CONSULTANT, through the Owner and via addenda, shall respond to questions from bidders. One on-site pre-bid conference will be scheduled. On the same day, a Facility User conference will be scheduled to give and receive feedback as to the scope and status of the Project. 1.5 Construction Phase 1. The CONSULTANT's responsibility to provide Basic Services for the Construction Phase under this Task Order commences with the award of the Contract for Construction and terminates with the issuance of the final Project Certificate for Payment including the submission of all project closeout documents by the CONSULTANT and Contractor. 2. The CONSULTANT shall have access to the Work whenever it is in preparation or progress. 3. The CONSULTANT shall, as contemplated herein and in the Construction Contract, but not otherwise, act on behalf and be the agent, of the Owner throughout construction of the Project. Instructions, directions and other appropriate communications from the CONSULTANT to the Contractor shall be given through the Owner. 4. The CONSULTANT shall have authority, after notification to the Owner to reject Work,which does not conform to the Contract Documents. Task Order PW-TYLIN-001 6 5. The CONSULTANT shall review and sign or take other appropriate action on required submittals, Change Orders and Construction Change Directives. 6. The CONSULTANT shall promptly provide appropriate interpretations as necessary for the proper execution of the work as long as there is no change in Contract price. 7. The CONSULTANT, assisted by the Owner shall conduct inspections to determine the adequacy of equipment installation, dates of Substantial Completion and the date of Final Completion. For the purpose of this Task Order, the CONSULTANT shall schedule to attend two (2) on-site Coordination Meetings and inspections through the course of construction, one (1) Substantial Completion inspection and one (1) Final Completion inspection and Closeout Conference. 8. The CONSULTANT shall render written decisions within a reasonable time on all claims, disputes or other matters in question between Owner and Contractors relating to the execution or progress of the Work. 9. The CONSULTANT shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The CONSULTANT shall not be responsible for the Contractor's schedules or failure to carry out the work in accordance with the contract documents. The CONSULTANT shall not have control over or charge of acts or omissions of the Contractor, Subcontractors or their agents or employees or of any other persons performing portions of the work. 10. The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions, deficiencies or conflicts in the work product of the CONSULTANT or its sub-consultants. 2.0 Milestone Schedule Task Order PW-TYLIN-001 7 1. MCBOCC approval of Task Order 10/15/14 2. Task Order Execution 11/1/14 3. Design Phase 11/1/14 - 1/30/15 4. Bidding Phase 2/1/15 - 3/15/15 4. Construction Phase 4/16/15 - 7/16/15 5. Closeout Phase 7/5/15 - 7/15/15 2.3 Notice Requirements-Change Para.2.3 per the following: 2.3.1 All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the COUNTY by certified mail, return receipt requested, to the following: Mr. Bob Stone Monroe COUNTY Public Works 1600 Aviation Blvd. Marathon, Florida 33050 And Mr. Roman Gastesi,Jr. COUNTY Administrator 1100 Simonton Street Key West, Florida 33040 For the CONSULTANT: Mr. Francisco I.Alonso, PE T.Y. Lin International/HJ. Ross 201 Alhambra Circle,Suite 900 Coral Gables, FL 33134 Task Order PW-TYLIN-001 8 7.1 PAYMENT SUM—Change Para.7.1.1 per the following: 7.1.1 Fees for services described above will be invoiced on a percentage of completion Lump Sum basis, and total$79,315.04. The fee includes all labor and expenses, which can reasonably be anticipated to complete the scope of services as stated, and includes travel costs and expendable supplies. There will be no reimbursable expenses. Prior to the first invoice, the CONSULTANT shall submit for COUNTY approval, a Schedule of Values for services. CONSULTANT will invoice the COUNTY on a monthly basis. CONSULTANT invoices will reflect the value of the services delivered in the previous month. Upon the COUNTY's receipt of an acceptable and approved invoice, payments will be made pursuant to the Local Government Prompt Payment Act 218.40, Florida Statures. The terms and conditions of the executed Contract for On Call Professional Engineering Services as approved by the Monroe County Board of County Commissioners on January 16, 2014 shall apply to this Task Order, except to the extent expressly modified above. IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized representative on the day and year first above written. (Seal) Attest: Board of County Commissioners Amy Heavilin,Clerk of Monroe County, Florida By: 40Deputy Clerk Mayor/Chairman M OE COU TTOR, EY P OVED A Task Order PW-TYLIN-OUI 9 '„ a (.O U N Y AT OR (Seal) Attest: CONSULTANT T.Y. Lin International/H.1. Ross :ness: 1Ltk<gct I �`nU�►1R��lrD��NI cfe, n,•e g/f f1-1) Wffritto00 Print Name L Print Name L f Witness: U� ('C Pietcr- 71DTN7 Title Csrrran eareal2ki Print Name Task Order P W-TYLIN-00I I 0