1st Amendment 12/10/2014 •
AMY HEAVILIN, CPA
� �. CLERK OF CIRCUIT COURT & COMPTROLLER
c. _I MONROE COUNTY,FLORIDA
> rMl
DATE: January 6, 2015
TO: Roman Gastesi
County Administrator
ATTN: Connie Cyr
FROM: Lindsey Ballard, D.0
At the December 10, 2014, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item M6 Authorize Amendment No. 1 to the Task Order with
HDR Engineering, Inc. to provide further professional consulting services for the County's yard waste
processing project, specifically the proposed gasification project.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions,please feel free to contact my office.
cc: County Attorney
Finance
J File
SCANNEDEv
tigi
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
AMENDMENT NO. 1
FOR THE CONTRACT FOR PROFESSIONAL SERVICES TO THE TASK ORDER
FOR TECHNOLOGY EVALUATION ASSISTANCE
FOR THE COUNTY YARD WASTE PROGRAM
In accordance with the Continuing Contract for On Call Professional Engineering Services
made and entered on the 161h day of January, 2014 between Monroe County hereinafter referred
to as the"County" and HDR Engineering, Inc.,hereinafter referred to as "Consultant" where
services for an individual study are allowed if fees do not exceed$200,000.
All terms and conditions of the referenced Contract for Professional Services Between
Owner and Engineer apply to the Amendment to the Task Order, unless the Amendment
modifies an Article of the Agreement of which will be specifically referenced in this Task
Order and modification shall be precisely described.
This Amendment to the Task Order is effective on December 1, 2014 and shall extend
through December 9, 2015.
Article II Scope of Basic Services, Paragraph 2.1 is amended as follows:
The scope of services for the Monroe County yard waste processing program will include:
• Review of the detailed Basis of Design, and provide comments(via a letter report or
by email);
• Assistance in preparation of clarification questions to E3 during negotiations or the
preparation of a Term Sheet;
• Prepare questions or information requests for the County prior to site visits of
E3/Chinook's reference facilities;
• Review and comment on operating data provided by E3 for their reference facilities;
and
- Participation in attending site visits of one of E3/Chinook's reference facilities in the
continental United States.
Specific tasks to complete the project are outlined in the Consultant's Proposal included as
Exhibit 1.
Article VII Compensation, Paragraph 7.1 is amended to read:
The Consultant shall be paid monthly based on hourly according to the Rate Schedule in the
Contract with a not-to-exceed fee of$25,000.00. The total amount for this AMENDMENT No.
1 shall be a fee not to exceed Twenty Five Thousand Dollars ($25,000). The total Task Order
1 fee shall hereby not exceed Forty Six Thousand One Hundred Fifteen Dollars ($46,115.00).
Direct expenses incurred in support of the County will be reimbursed to HDR upon proof of
expenditure, without markup.
Page I of Amendment No. I
IN WITNESS WHEREOF,each party caused this AMENDMENT NO.1 to be executed by
its duly authorized representative on the day and year first above written.
HDR ENGINEERING, INC.
Witness /�/' �{C
Signature: By: �r Y Y /1 `
Title: 52 wcL P2z:Si:'CN MONROE COUNTY ATTORNEY
' APPROVED AS TO FO,/ n
Date: /if 11 I� /,APPROV E IT L/C/!-6�`v//
NATILEENE W. CASSEL
sbioTANT COUNTY ATTORNEY
Dam-_. La-aa iy _
BOARD OF COUNTY
'
(SEAL) COMMISSIONERS OF MONROE
':.
Attest: . !fiLERK COUNTY, FLORIDA�
BY, . ,na . itzaceu By: \ 1T7
liCet
Deputy Clerk 4 / ai Mayorr//ChaiTj}trson
Date: Dee. Will, apple-
Page 2 of Amendment No. I
EXHIBIT 1
HDR PROPOSAL
FYI
November 3,2014
Monroe County, Florida
Attn: Rhonda Haag
Sustainability Program Manager
Via email:Haaq-Rhonda(d)MonroeCounty-FL.Gov
RE: PROPOSAL-Yard Waste Processing Technology Evaluation Assistance
Dear Ms. Haag,
HDR Engineering, Inc.(HDR)offers this proposal as requested by Monroe County(County)to
provide assistance in evaluation of the Energy 3(E3)proposal for Yard Waste Processing. We
understand the County can self-perform much of the work required to evaluate the E3 proposal;
however,given HDR's relevant and recent experience with similar projects throughout North
America(New York City,Toronto, Los Angeles)we propose the County retain HDR under an open
Task/Purchase Order to provide assistance on an as-needed basis.
Proposed Scope of Work
HDR's role would include but not necessarily be limited to the following elements
• Review of the detailed Basis of Design,and provide comments(via a letter report or by
email);
• Assistance in preparation of clarification questions to E3 during negotiations or the
preparation of a Term Sheet;
• Prepare questions or information requests for the County prior to site visits of E3/Chinook's
reference facilities;
• Review and comment on operating data provided by E3 for their reference facilities; and
• Participation in attending site visits of one of E3/Chinook's reference facilities in the
continental United States.
Proiect Team
For this assignment, HDR offers the following team of professionals:
• Project Principal-Chuck Sinclair,P.E.currently serves as HDR's South Florida
Managing Principal.
• Senior Project Manager•Allison Trulock currently serves as HDR's Southeast Region
Practice Lead for Integrated Waste Planning.
• Technical Advisor-Tim Raibley,P.E.currently serves as HDR's National Director for our
Organics Management Group.
hdinc.co,n
15450 New Barn Road,Suite 304.Miami Lakes,FL 33014-2169
(305)728-7400
•
Technical Advisor—Bruce Howie, P.E.currently serves as HDR's Practice Leader for
Waste-To-Energy and Waste Conversion Technology.
Estimated Fees
We recognize that the assistance the County may need from HDR is dependent on the amount and
timeliness of receipt of information from E3,vendors, regulators,and other stakeholders in this
project;therefore it is difficult to estimate an exact fee for professional services. As such, HDR is
proposing a not to exceed fee of$25,000. We propose this fee be paid for HDR personnel working
directly in support of the County based on the Rate Schedule included in HDR's On Call
Professional Engineering Services contract with the County.
Direct expenses incurred in support of the County will be reimbursed to HDR upon proof of
expenditure,without markup.
We do not anticipate the use of subconsultants on this project.
HDR would notify the County in advance when we have expended up to 75%of the budget limit.
Schedule
HDR is prepared to assist the County immediately and only when requested,preserving the budget
and utilizing our budgeted labor hours at the direction of the County.
We appreciate the opportunity to continue to be of service to Monroe County. Please do not
hesitate to contact me by phone at(305)728-7400 or by email at Chuck.Sinclair@hdrinc.com.
Sincerely,
HDR Engineering,Inc.
Charles T.Sinclair, PE
Senior Vice President