07th Addendum 11/18/2014 CL'ER
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2�' ?',,1, Via,/ MONROE COUNTY,FLORIDA
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DATE: January 6, 2015
TO: Christine Hurley, Director of
Growth Management
ATTN: Mayra Tezanos
Executive Assistant
FROM: Lindsey Ballard, D.C*
At the November 18, 2014, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Items:
JK1 7th Amendment to SunGard professional services contract to document 2010 customizations in the
CommunityPLUS v8.2 system prior to needed upgrade to CommunityPLUS v9.
K2 A resolution of the Monroe County Board of County Commissioners establishing the monetary value
for payment to the County's land acquisition fund for an applicant to receive additional points (max of
2) within the Rate of Growth Ordinance/Non Residential Rate of Growth Ordinance (ROGO/NROGO)
allocation systems.
Enclosed is duplicate originals executed on behalf of Monroe County,for your handling. Should you
have any questions,please feel free to contact me.
cc: County Attorney(Electronic)
Finance (Electronic)
File (Electronic)
Air SCANNED
I • ra- 217fs
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
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3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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ADDENDUM TO CONTRACT BETWEEN
MONROE COUNTY AND SUNGARD PUBLIC SECTOR, INC.
Addendum NO. 7
THIS ADDENDUM to the Contract(Contract) dated January 14, 1999 between Monroe County
(County) and SUNGARD PUBLIC SECTOR INC, as successor in interest to SUNGARD
PENTAMATION, INC. [formerly Pentamation Enterprises, Inc.] (SunGard) whose address is
1000 Business Center Drive, Lake Mary, FL 32746 is entered into on November 18, 2014.
WITNESSETH:
WHEREAS, the County and SunGard entered into a Contract dated January 14, 1999, for
software for the building department and for other services; and
WHEREAS, there have been several addenda, the last one being called by Monroe County for
record keeping Addendum Number 6 dated October 16, 2013,for the provision of services and
software;and
WHEREAS, for record keeping purposes,this shall be called Addendum No. 7; and
WHEREAS, the specific original software purchased has been provided by SunGard and
payments due have been made by County; and
WHEREAS, the County needs additional software, and SunGard desires to provide it; and
WHEREAS, SunGard is the only vendor able to provide this software to be compatible with the
existing service and SunGard's proprietary software;
NOW,THEREFORE, the parties agree as follows:
1. SunGard will provide to County an analysis of the County's current CommunityPLUS
software system as provided for on the quote signed 10/15/14, attached as Exhibit A
which will be paid for by County as itemized in the amount of$12,538.00.
2. Three days of on-site analysis are included in the Addendum and quote at $1,280 per
day each for two analysts.
3. The cost for the three days of on-site analysis, including $2,298 as a fixed fee for Travel
and Living expenses is$9,978{[($1280+ $383) *3] *2}.
4. The cost for preparation and presentation of the customization document is $2,560.
5. All requests for payment will be invoiced by SunGard. County's payment is governed by
the terms of Exhibit A to the extent allowable under the Florida Local Government
Prompt Payment Act.
6. This Addendum is subject to an annual appropriation by the Monroe County Board of
County Commissioners. County believes that sufficient funds can be obtained to pay all
amounts due SunGard throughout the term of this Agreement and hereby covenants and
agrees that it will make appropriate requests for budget appropriations for the fiscal
years in amounts as specified herein. County further agrees that said funds, once
10/30/14
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appropriated, will be maintained and expended for the expressed purpose of acquiring
from SunGard the licenses and services set forth herein. In the event sufficient funds
are not appropriated, not budgeted or not otherwise legally available, County shall
immediately notify SunGard of such occurrence and SunGard will respond with a
proclamation that the Agreement, or the appropriate executory portions thereof, is
terminated. Should there be any premature termination of this Agreement, County shall
be responsible to pay a) for any services delivered by SunGard prior to the notice and b)
for all software which has been delivered and accepted.
7. The County will notify Sungard of executed quote via email for invoicing of 100% cost,
due as provided in Exhibit A and payable within 30 days.
8. All other provisions of the contract between the parties remain in full force and effect.
IINgSS WHEREOF, the parties have executed this Addendum as indicated below.
`""yam ' ' th `�:3 r8
Q , aATj^ `,� RD OF COUNT COMMISSIONERS
r fAMY, -ERKO ROE •- `` '
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't� putCler1F Mayor Danny L. Kolhage
WITNESSES: SUNGARD PUBLIC SECTOR INC.
OocuSigned by:
(1) By:CSa Ai-MaA.IA• Lisa Neumann, Controller
. Sungard Public Sector Inc.
6eol'9-t .. �YC':ll&S Print Name and T'F4F503AE4002479.tle
Print Merle lZ' n,yeri CQi1f}trac fS io/ 7f'i
Date:
(2)
ail;clo 04-, r), ,
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Print Name Tee &/, eon-yin/5- --
MON E COUNTY TTORNEY
Al ROVED AS FORM:
wVJ
STEVEN T. WILLIAMS
ASSISTANT COUNTY ATTORNEY
Date 0 7a— 4(
10/30/14
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SunGard Public Sector Inc.
1000 Business Center Dr.—Lake Mary,FL—32746
Phone:800.727.8088
SUNGAREY Add-On Quote
r
PUBLIC SECTOR 09Dat ri 1cA
/17/14 Chriss ]`4cAtee
Quote Prepared For:
Monroe County Technical
2798 Overseas Hwy
Marathon, FL 33050
Karen Pleasant
305 289 2505
Professional Services for CommunityPLUS 9.0 Upgrade Custom Analysis:
On site analysis (Consulting) $9, 978.
Preparation and Presentation of
Customization Document (Consulting) $2,560.
Total Engagement: $12,538.00, due 100% upon execution of this quote.
• Please refer to Attachment 1 for a description of the Professional
Service deliverables.
o As more fully described under Attachment 1, prices above are inclusive
of a fixed amount for Travel and Living Expenses.
This quote is valid until 10/30/14
•
Remote Assistance
SunGard Public Sector uses SecureLink from SecureLink Corporation for remote access to servers inside your network.SecureLink
is designed specifically for the secure remote support of enterprise software applications.SecureLink utilizes encrypted SSH
tunneling and proprietary port-forwarding technology to broker secure,audited remote connectivity.SecureLink is specifically
designed to provide control,security and audit capability for timely and effective remote support.SecureLink operates on a
dedicated server,with login access to the SecureLink server only available to authorized support and services peisonnel
authenticated to the vendor's network.The SecureLink Gatekeeper is a client application installed on remote servers and PCs with
outbound Internet access to act as a secure access point for SunGard support.Once installed and enabled,the Gatekeeper sends an
outbound"ping"over SSH on regular polling intervals to the SecureLink server checking to see if anyone is requesting a remote
connection.
SUNGAR®®
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SunGard Public Sector Inc.
1000 Business Center Dr.—Lake Mary,FL—32746
Phone:800.727.8088
This Quote constitutes an Amendment to the existing Contract and Agreement by and between SunGard Public Sector and Customer. Except as
otherwise provided herein,all terms and conditions of the existing Contract and Agreement shall remain in full force and effect.As applicable for
certain customers,the term"Contract and Agreement"is defined as the Software license Agreement by and between the parties hereto.
The Software or"Licensed Systems"licensed by SunGard Public Sector are provided in and may be used in machine-readable object code form only.
SunGard Public Sector offers the Customer,through a third party escrow agent,a Source Code Escrow Agreement that provides for release of the
source code version of the Licensed Systems from escrow upon the occurrence of certain release events,such as SunGard Public Sector's failure to
provide required maintenance services as agreed.
Applicable taxes are not included,and,if applicable,will be added to the amount in the payment of invoice(s)being sent separately.
Date of delivery is the date on which SunGard delivers,F.O.B.SunGard Public Sector's place of shipment,the Licensed Systems to Customer.
The SunGard Public Sector application software warranty shall be for a period of one(1)year after delivery. There is no Testing and Acceptance period
on the Licensed System(s)herein. .
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other
document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any
amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector to Customer.
'Hurd party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). SunGard
Public Sector makes no representations as to expected performance,suitability,or the satisfaction of Customer's requirements with respect to the
hardware or other third party products specified in this Quote.The return and refund policy of each individual third party hardware/software supplier
shall apply.Before signing this Quote,please contact your Client Success Executive if you arc not certain which products are provided by a third party.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event
that a manufacturer changes any of these respective policies or prices,SunGard reserves the right to adjust this proposal to reflect those changes_
Except when specified as fixed fee services above,pricing for professional services is a good faith estimate based on the information available to
SunGard Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual
number of hours of services required to complete the services.If required,additional services will be provided on a time and materials basis at hourly
rates equal to SunCYard Public Sector's then-current rates for the services at issue.
For training and on-site project management sessions which arc cancelled at the request of Customer within fourteen (14)days of the scheduled start
date,Customer is responsible for entire price of the training or on-site project management plus incurred expenses.
Payment Terms are as Follows:
License,Project Planning,Project Management,Consulting,Conversion,Custom Modification,Third Party Product Software and Hardware Nees are
due upon execution of this Quote. Training fees ace due as incurred monthly. Installation is due upon completion. Implementation and Third Party
Product Service fees arc due 50%on execution of this Quote,and 50%due upon invoice,upon completion. Unless otherwise provided,other
Professional Services are due monthly,as such services are delivered. Additional services,if requested,will be invoiced at then-current rates. Any
shipping charges shown are estimated only and actual shipping charges will be due upon delivery.
SunGard Public Sector Application Annual Support:Customer is committed to the initial term of Maintenance and Support Services for which the
support fee is included in the License fee(s)and begins upon execution of this Quote and extends for a twelve(12)mouth period.Subsequent terms of
support will be for twelve(12)month periods,commencing at the end of the prior support period.Support fees shown are for the second term of
support for which SunGard Public Sector is committed and which shall be due prior to the start of that term.Fees for subsequent terms of support will
be due prior to the start of each term at the then-prevailing rate.Subsequent terms will renew automatically until such time SunGard Public Sector
receives written notice from the Customer thirty(30)days prior to the expiration of the then current term.Notification of non-renewal is required prior
to the start of the renewal term. Customer will be invoiced,and payment is due,upon renewal.
Third Party Product Annual Support Fees:The support fee for the initial annual period is included in the applicable Third Party Product License fees(s)
unless otherwise stated.Subsequent terms invoiced by SunGard Public Sector will renew automatically at then-prevailing rates until such time SunGard
Public Sector receives written notice of non-renewal from the Customer ninety(90)days in advance of the expiration of the then-current term.
Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced,and payment is due,upon renewal.As
applicable for certain Third Party Products that are invoiced directly by the third party to Customer,payment terms for any renewal tenn(s)of support
shall be as provided by the third party to Customer.
SUI iGAREE
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SunGard Public Sector Inc.
1000 Business Center Dr.—Lake Maly,FL---32746
Phone:800.727.8088
SunGard Public Sector Inc.Acceptance:
PDocuStgned by;
ais (it
0240c2OA72094ea.. 10/15/2014 Chris Coleman, VP & CFO
Authorized Signature Date Printed Name
Customer Acceptance:
ter ,se4yre f JdeJv N
Authorized Signature Date Printed Name
SUNGARD®
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Attachment 1
Monroe County Technical Services CommunityPLUS Upgrade Custom Analysis
Monroe County Technical Services has requested that SunGard Public Sector work with them to determine
the scope of work for their upgrade to CommunityPLUS 9.0. We propose to do this during a three day
on -site visit where we will:
• Observe in each of 3 offices Permitting and Code Compliance users entering and
updating data in the current system to verify customizations.
• Discuss existing customizations and whether they need to be retrofitted into
CommunityPLUS 9.0.
• Review additional customization requests.
• Determine training requirements for upgrade.
The deliverables from the sessions will be a customization document listing of customs needed in 9.0,
whether retrofits of existing customizations or new projects with an associated price for inclusion in the
PLUS Upgrade quote. The customization document will itemize each feature and detail the objective of
the feature and how the feature is to work, in addition to detailing the affected screens, reference
configuration functions and database tables, reports, queries, system triggers, as well as if any peripheral
applications (i.e. IVR, ePlan, eGov) are affected. This document therefore serves as the reference source
for Monroe County and SunGard to identify issues/cases reported as either "bugs" (not working according
to specifications) or as enhancements (request is beyond function specifications).
The cost for the three days of on -site analysis, including $2,298 as a fixed fee for Travel and Living
expenses, is $9978 ((($1280 -r $383)* 3)*2).
The cost for preparation and presentation of the customization document is $2560 ($1280 *2)
On Site Analysis: SunGard Public Sector staff (up to 2 persons) will appear at Monroe County's location in
person for provision of the services which are provided hereunder. The Services will be scheduled at mutually
satisfactory times, upon no less than seven (7) days' prior notice to SunGard Public Sector. The flat fee all
inclusive price, excluding any applicable taxes, for this additional service will be $1663.00 (one person) or
$3326.00 (two persons) for the first 24 hours of on -site visit. Additional two (2) days on -site visit will be at the
flat fee all inclusive price of $3326.00 (one person) or $6652.00 (two persons). Total cost of professional
service on site for 3 days with 2 staff is $9,978.00.
Preparation and Presentation of Customization Document: Additional flat fee cost for preparation and
presentation of the customization document is $2,560. Price includes first draft due to customer 10 days
after onsite visit, with up to 2 revisions within 30 days of onsite visit.
Total Engagement: Total cost of professional service on site and customization document is $12,538.00,
Customer will notify SunGard of executed quote via email for invoicing of 100% cost, due within 30 days.
Attachment 1 MRO_CustomAnalysisDescriptionCost_revs 10072014.docx
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