FY2015 01/21/2015AMY NEAVILIN, CPA
CLERK Of CIRCUR COURT &COMPTROLLER
Mom coamr, FLORIDA
DATE: February 3, 2015
TO: Tina Boan, Director
Office of Budget & Management
ATTN. Laura DeLoach- Hartle
FROM: Lindsey Ballard, D.C�_k
At the January 21 2015 the Board of County Commissioner's granted approval and authorized
execution of Item C22 Authorization for the Mayor to execute a Memorandum of Understanding with
Florida Keys Outreach Coalition Supportive Housing: Substance Abuse Education and Relapse
Prevention project, for the period from October 1, 2014 through September 30, 2015.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finance
File ✓
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 -289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fox: 305- 852 -7146
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGRMMENT
THIS AGREEMENT is made and entered into this 21st day of January, 2015, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and
Florida Keys Outreach Coalition, Inc. hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that
provides substance abuse education and relapse prevention services; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, inconsideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2014 through
September 30, 2015, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub -
grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$8,845. All funds shall be distributed and expended in accordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub -grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter.
The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this
quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
services rendered, the cost of the services, and all other information required. The original
invoice shall be sent to:
It a
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only reimburse subject to the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment A - Expense
Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form
of a letter, summarizing the expenses with supporting documentation attached. The letter
should contain a notarized certification statement. An example of a reimbursement request
cover letter is included as Attachment B.
6. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice delivered to
the other party. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the
term of this Agreement, within one - hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Stephen E. Braddock, President
1100 Simonton Street Florida Keys Outreach Coalition, Inc.
Key West, FL 33040 2221 Patterson Avenue
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement immediately upon delivery of written notice of termination to the
AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order
to cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
Cgywty, Florida, on the day and year first written above.
(SfAC;) BOARD OF COUNTY COMMISSIONERS
ATTEST AMY'HEAVILIN, Clerk OF M E COUN
By: y
bep ty Clerk
Witness
Witness
By:
Mayor/Ctdirman
Florida Keys Outreach Coalition, Inc.
B
Title: President & CEO
MONROE C:OUN I`Y ATTORNEY
APPROVED AS T 0 FORM:
- 1'5f-IRI - 1 LIMBERT- SAgR(WS
ASSISTANT COUNTY ArMRNEY
Date (l (D Jj
ATTACHMENT A
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-
Based Organizations, county travelers, and contractual parties who have reimbursable
expenses associated with Monroe County business. These guidelines, as they relate to
travel, are from the Monroe County Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the
Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305 -292 -3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter - company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and paid payroll taxes, check
number and check amount. If a Payroll Journal is not provided, the following information
must be provided: pay period, check amount, check number, date, payee, support for
applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel reimbursement requests must be submitted and will be paid in
accordance with Monroe County Code of Ordinances and State laws and regulations. Credit
card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Non - allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non - sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time period of
to
Check #
Payee Reason
Amount
101
Company A Rent
$ X,XXX.XX
102
Company B Utilities
XXX.XX
104
Employee A P/R ending 05/14/01
XXX.XX
105
Employee B P/R ending 05/28/01
XXX.XX
(A)
Total
$ X,XXX.XX
(B)
Total prior payments
$ X,XXX.XX
(C)
Total requested and paid (A + B)
$ X,XXX.XX
(D)
Total contract amount
$ X,XXX.XX
Balance of contract (D C)
$ X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20_
by who is personally known to me.
Notary Public Notary Stamp
FDLE ATTACHMENT C
Florida Department of
Business Support
Law Enforcement
Office of Criminal Justice Grants
Post Office Boot 1489
Richard L. Swearingen
Tallahassee, FL 32302 -1489
Commissioner
(850) 617 -1250
www.fdle.state.fl.us
The Honorable Danny Kolhage
Mayor
Monroe County Board of Commissioners
530 Whitehead Street
Suite 102
Key West, FL 33040 -6547
Re: Contract No. 2015 - JAGC - MONR -2- 83-204
Dear Mayor Kolhage:
Rids Sool% GoVOemor
Pam Bond, Aflorney General
Jeff Atwater, Chief Financial Ofter
Adam Putnam, Commissioner ofAgdlculture
The Florida Department of Law Enforcement Is pleased to award an Edward Byrne Memorial Justice Assistance
Grant to your unit of government In the amount of $ 8,845.00 for the project entitled, FKOC SUPPORT HOUSING:
SUBSTANCE ABUSE EDUC & RELAPSE PREY. These funds shall be utiltzed for the purpose of reducing crime and
Improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed
for your file. All correspondence with the Department should always refer to the project number and title.
As you may be aware, Information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency
Ad (FFATA) to meet current federal transparency requirements. Contract and grant Information Is also provided to
the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System
(FACTS). This grant contract and all subsequent correlating information including general contract, performance,
amendment/modification Information and a copy of the grant document is provided to FACTS to meet requirements
under Chapter 2013 -54 and 2013 -154 Laws of Florida for transparency in government spending. If this grant
agreement contains confidential or exempt information not subject to disclosure under public records law, Chapter
119, F.S., (such as disclosure of equipment for certain undercover operations that may result In sensitive information
on grant documents) please contact the Offloe of Criminal Justice Grants for information on requesting exemption
from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the data of award. This certificate constitutes official acceptance or the award and must be
received by the Department prior to reimbursement of any project expenditures.
Some costs require prior written approval from OCJG and /or the Department of Justice before beginning project
activities Including: a sole source procurement In excess of $ 150, 000; compensation for consultant services for rates
In excess of $650/day ($81.25 per hour); publication plans; and purchase of aubmated data processing (ADP)
equipment and software. A written request for approval Is required If they are applicable to your project. You may also
see a correlating special condition on your grant award in the Subgrant Information Management ON -Line (SIMON)
system.
We took forward to working with you on this project. Please contact Planning Manager Annemarie Whatley at (850)
617 -1250 if you have any questions or we can be of further assistance.
etrina Tuttle Hering
Bureau Chief
PTH /ar
Enclosures
Service - Infegrrty - Respect - QuaNy
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 52368
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgranles, through its authorized representative, admawiedges receiptand acceptance of subgrant award
nurnber 2015,1AGGMONFW4t3 -204, in the amount of $ 8,845.00. for a project entitled, FKOC SUPPORT
HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREY, for the period of 10101/2014 through 0813012015, to be
irnplemented in accordance with the approved subgrent application, and subject b the Florida Department of Law
EnforoernenVe Standard Conditions and any special conditions governing this subgranL
& f
M r-7171P vi-i., aw
.ba n r\ L• ko l k ca Q Mavo rlClG a l rm ct. n
(Typed Narrt4 and Title of Oflicia
M oh ro-e o 1,+ -rJ Board o 0 Corrf i ss i a n� r s
(Name of Subgrantee)
i/to
(Date df Acideptionoe)
Rule Reference 11D-9.006 OC.JG -012 (rev. June 2012)
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: I Z I 2-90H
Grant Period: From: 10/01/2014 TO: 09130/2015
Project Title: FKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREV
Grant Number: 2015 - JAGC - MONR- 2- R3-204
Federal Funds: $ 8,845.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 8,845.00
CFDA Number. 1038
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751 - 3759); the
Consolidated Appropriations Act, 2008, Public Law 110 -161; and Public Law 109 -162, Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in Me Financial and
Administrative Guide for Grants, Guideline Manual 71001 D, Office of Justioe Programs, Common Rule for State and
Local Governments and A-87, or OMB Circulars A-110 or A -102, as appkable; and A -21, in their entirety. R is also
subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of P.L. 90 -351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning data of the grant period provided that within 30 days from the data
of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
r
Authorized OfFiaal
Petrina Tuttle Herring
Bureau Chief
) 2 /2gJ2d1i4
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Danny Kolhage
Title:
Mayor
Address:
530 Whitehead Street
Clerk of Court
Suite 102
City:
Key West
State:
FL Zip: 33040 -6547
Phone:
305 - 292 -3440 Ext:
Fax:
Email: boccdis1 @monroecounty-fl.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Clerk of Court
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305-295 -3130 Ext:
Fax:
Email: aheavilin@monroe- clerk.com
Application Ref # 2015 -JAGC -2627 Section #1 page 1 of 2
Contract 2015 - JAGC - MONR -2 -R3 -204
Ruie Reterenoe I ID -9.006 OCJG -M (rev. October 2006)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
Danny Kolhage
Title:
Mayor
Address:
530 Vyhitehead Street
305 - 292 -4482 Ext:
Suite 102
City:
Key West
State:
FL Zip: 33040 -6547
Phone:
305 - 292-3440 Ext:
Fax:
Email: boccdisi@monroecounty - fl.gov
Project Director
Name: Laura Deloach -Hartle
Title: Senior Administrator- Grants & Special Projects
Address: 1100 Simonton Street
Application Ref # 2015- JAGC-2627 Section #1 Page 2 of 2
Contract 2015 -JAGC- MONR -2- 83-204
We Reference 11 D -9.008 OCJG -W5 (rev. October 2005)
Room 2 -285
City:
Key West
State:
FL Zip: 330403110
Phone:
305 - 292 -4482 Ext:
Fax:
Email:
deloachharde4aura@monroomunty -fl.gov
Application Ref # 2015- JAGC-2627 Section #1 Page 2 of 2
Contract 2015 -JAGC- MONR -2- 83-204
We Reference 11 D -9.008 OCJG -W5 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Secti Pro ject
General Project Information
Project Title: FKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC &
RELAPSE PREV
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2014 End Date: 9/3012015
Problem Identification
Abstinence and relapse prevention is the most important part of substance abuse recovery and
the most successful relapse prevention program is one that can be reliably sustained over a long
period of time. Frequent urine testing has been shown to increase the probability of remaining
abstinent from alcohol and illegal drugs.
Alcohol and substance abuse prevention and education programs are essential components in
helping individuals heal and attain lives of sobriety, independence and self- sufficiency as
contributing members of our community.
Between the period of 10/01/2013 to the data of this application 08101/2014 FKOC has provided
housing and supportive services to two hundred seventy one (271 ) adults. 73% of those
individuals equating to one hundred ninety nine (199) individuals served have a documented
history with the criminal justice system; including repeat offenders, chronically homeless, alcohol
and/or substance abusers, and individuals living with serious mental illness requiring continuous
mental health care, observation, and medication management.
Addiction and relapse very often precipitates offender recidivism. The greatest potential to reduce
re- incarceration and drug relapse among offenders is a continuum of treatment individualized
care; one that incorporates the need for complimentary services such as supportive housing,
Intensive case management, peer-to-peer support groups, life skills education and education to
minimize the risk of relapse.
Reporting for grant year October 1, 2013 through August 1, 2014 FKOC has thus far admitted
one hundred ninety nine (199) adults with a criminal background history into one of our seven
residential facilities. Referrals have been made by the Offender Release Program and courts;
Monroe County Sheriffs Office CARE41.1 Jail Diversion Program, The Guidance/Care Center, and
other community partners. Under the current grant year, FKOC administered 5,905 drug tests
through August 1, 2014.
During 2013 81 % of FKOC clients exited the program clean and sober with housing stability and
increased income.
One hundred percent (100 %) of clients served by the Edward Byrne Memorial Justice Assistance
Grant Program will receive individualized case management and additional services including life
skills education; life enrichment programs; health education/screenings; support with crisis
intervention, transportation assistance, advocacy and links to community and mainstream
resources.
Application Ref # 2015 - JAGC -2627 Section #2 Page 1 of 3
Conbad 2015•JAGC- MONR- 2- R3-204
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Countywide
Project Summary (Scope of Work)
All clients served under the Edward Byrne Memorial Justice Assistance Grant Program will have a
documented history with the criminal justice system.
Clients are tested frequently and randomly for drug and alcohol use
FKOC's experience has been that requiring ex- offenders with a history of substance abuse to
seek treatment and participate in relapse prevention activities is not so much that coercion may
improve the individual's chance of continued sobriety and reduce the likelihood of reoffending, but
that relapse prevention programs do indeed improve coercion's dismal record, particularly the risk
of incarceration, in reducing criminal behavior.
Drug tests detect the use of alcohol, cocaine, THC, Amphetamines, benzodiazepine, opiates,
synthetic cannabis and oxycodone. FKOC will purchase testing supplies and administer a
minimum 7,126 alcohol/drug tests between October 1, 2014 and September 30, 2015.
FKOC's Byme /JAG grant funded supportive services will be limited strictly to Alcohol and drug
abuse relapse prevention and education alcohol and drug testing for approximately 65-75% of our
residential population (78% as of today's date) who are currently involved with or have a history
with the criminal justice system. Currently, 48% are repeat offenders.
Drug testing supplies are received at Neece Recovery Center where test kit boxes are marked
with a "B" (for Byrne) are kept separate from the test supplies for the general population. The kits
are inventoried, looked, and stoned at the Neece Center. A master list of clients is on file at Neece
and individuals are identified as having a criminal background or not Tests are distributed to the
different housing sites on an as needed basis. Staff /Client Monitors are instructed to use the "B"
tests only for those with a criminal background. Each client has an individual test results sheet in
a notebook. This sheet also identifies if they have a criminal background or not Each phase of
the program is required to submit a weekly testing report. The report tracks the number of tests
given, how many of those were given to those with a criminal background, and how many to the
general population. This allows FKOC to keep track of the inventory which has been distributed
and used. A visual inspection/count of all test kits is conducted biamonthly.
Application Ref # 2015- JAGC-2627 Section #2 Page 2 of 3
Contract 2015 - JAGC- MONR- 2- R3-204
Rub Reference 11 D-9.We ociG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer. No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer. No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual .
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer. No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 19869 If answer to
Pari;1, above, was "no," answer N /A.
Answer. N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost -
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement.
Answer: Yes
Application Ref # 2015- JAGG-2627 Section #2 Page 3 of 3
Contract 2015- JAGC-MONR -2 -R3-
Rub Reference I ID -9.006 OdX; -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Couhty -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A - Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Drug Prevention Education
Target Group: Adults - Male or female*
Geographic Area: Urban ,
Location Type: County -Wide
Address(es) :
FKOC
2221 Patterson Ave.
key West, FL 33040
r
Objectives and Measures
h
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG - funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: A minimum of one hundred seventy -five (175) individuals will receive testing for
alcohol and/or substance use during the 12 -month grant period. All clients served
will have a documented history with the criminal justice system.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Application Ref # 2015 -JAGC -2627 Section #3 Page 1 of 5
Contract 2015JAGC- MONR -2 -R3-
Rule Reference 11D -8.008 OCJG005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section 3: Performance
Ire MR
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one -time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Geographic Area: Urban
Location Type: County -Wide
Address(el) :
FKOC
2221 Patterson Ave.
key WBst , FL 33040
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1.
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Goal: $8,845.00
Objective: PE2 - Provide prevention or education programs
Measure: Part 1
How many prevention or education programs will you implement?
Goal: 1
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Application Ref # 2015- JAGC-2627 Section #3 Page 2 of 5
Gontnact 2016-JAGC-M0NR -2 -R3-
Rule Reference 11 D -9.006 OCJG -005 (rev. Odober 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section 3: Performance
1 .
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti- -gang, Anti-drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED; Housing, Job Skills, Mental Health, Mentoring, Pro - social, Substance Abuse,
Truancy, Vocational, Other. Do not select other If your item fits into any of the
categories above. if other, state "other" and specify.
Goal: Drug Prevention & Substance Abuse
Objective: PE3 - Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one -time events.
Goal: 175
Measure: Part 2
Of those participants to be served, how many will be NEW participants?
..
Goal: 175
Objective: PE4 - Develop prevention or education program materials
Measure:. Part 1
How many types of prevention or education program materials will be developed?
Please report the number of distinct types of materials developed. In your response,
please list all that apply and the number of each from the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E- malls;
Webinars;
Websites;
Web -based presentations;
Other. Do not select other if your item fits into any of the categories above. if other,
state "other" and specify.
Goal: None
Measure: Part 2
Of the prevention or education program materials to be developed, how many types
will be related to substance abuse? Please report the number of distinct types of
materials to be developed. In your response, please list all that apply and the number
of each from the following choices:
How many types of prevention or education program materials have been developed
during the reporting period? Please report the number of distinct types of materials
developed. In your response, please list all that apply and
Application Ref # 2015- JAGC-2627 Section #3 Page 3 of 5
Contract 2015-JAGC-MONR -2-R3-
Rub Reference I ID -9.006 OCJCr005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant , County -wide
Section 3: Perfori
the number of each from the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E- mails;
Webinars;
Websites;
Web -based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state 'other" and specify.
Goal: WA
Measure: Part 3
How many educational activities and materials will be disseminated? Please report
the total number of materials to be distributed (not the number of copies), such as
brochures, pamphlets, and posters.
Goal: 0
Measure: Part 4
Where will the materials be disseminated? In your response, please list all that apply
from the following choices:
Events Targeting Youth and Teens,
Govemment Agencies,
Schools,
Youth Groups,
Other. Do not select other if your item fits into any of the categories above. If other,
state "other" and specify.
Goal: WA
Measure: Part 5
What other prevention - related or educational media will be used to disseminate
prevention and education information? In your response, please list all that apply
from the following choices:
Listserv,
Radio (Advertisements or Program Specials),
Social Media (e.g., Facebook, Twitter),
Television Advertisement (Commercial, Public Service Announcement [PSA], or
Special),
Webinars,
Other. Do not select other if your item fits Into any of the categories. If other, state
"other" and specify.
Goal: WA
Application Ref # 2015 - JAGC -2627 Section #3 Page 4 of 5
Contract 2015- JAGC-MONR -2-R3-
Rub Reference 11 D -9.008 OCJG005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer. N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Application Ref # 2015 -1AGC -2627 Section #3 Page 5 of 5
Contract 2015,)AGC- MONR -2 -R3-
Rule Reference 11 D -9.006 OCJG -005 (rev. Oftber 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Countywide
Section 4: Financial
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrent: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number 5960.00749
Budget:
Budg Category Federal Match Total
Salaries and Benefits $0.00. $0.00 som
Contractual Services
$8,845.00
.$0.00
$8,845.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
— Totals --
$8,845.00
$0.00
$8,845.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2015 -JAGC -2627 Section #4 Page 1 of 3
Contract 2015-JAGC- MONR -2 -R3-
Rule Reference 110.9.005 OCJG4005 (rev. 00bober 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
0 R
Budget Narrative:
Budget Category: Contractual Services
Project Expenses:
Alcohol and Drug Test Kits 8,845.00
Total Budget: 8,845.00
Individual test screens range from $.75 to $3.40 depending upon the substance type. Average kit
cost 1.24.
Monroe County will provide additional funding to Florida Keys Outreach Coalition. A copy of the
executed contract will be sent to FDLE.
Application Ref # 2015 -JAGC -2827 Section #4 Page 2 of 3
Contract 2015 - JAGC - MONR- 2- R3-204
Rule Retemm 11 D-9.WS OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If salaries and benefits are Included in the. budget as actual costs for staff in the
implementing agency, is there a net personnel Increase, or a continued net personnel
increase from the previous Byme program?
Answer. N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer. N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost Is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit.costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer. Afars Toxicology, Inc.
TESTS
STICKS Cost ❑TOTAL
Multipanel
200 3.400 880.00
Alcohol
2,376 2.00 4,752.00
Cocaine
1,6500 .750 . 1,237.50
THC
1,8750 .75 1,406.25
Oxy
2000 .750 150.00
Opi/Mor
275 .750 206.25
Amp
2500 .7511 187.50
Benzo
3000 .750 225.00
TOTAL 7,1260 $8,844.50
Application Ref # 2015- JAGC-2627 Section #4 Page 3 of 3
Contract 2015•JAGC- MONR -2 -R3-
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Florida Department of Law Enforcement
1W Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302 -1489 (850) 617 -1250 criminaliusticeWdle.stateAus
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2015 JAG Standard Conditions Page 1 of 23
Rev. 09/2014
[This page intentionally left blank]
SFY2015 JAG Standard Conditions Page 2 of 23
Rev. 09/2014
Conditions of agreement requiring compliance by units of local government ( subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 19 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (www.oip. usdoi .aov /financialauide/index.html and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www. bia .gov /ProuramDetails.aspx ?Prouram ID =59 as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
Florida Administrative Code, Chapter 11 D -9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program ": www.flrules.org/
Office of Management and Budget (OMB) Circulars: www.whitehouse.gov /omb / circulam
• A -21 (2 CFR 220), "Cost Principles for Educational Institutions"
• A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
• A -102, "Grants and Cooperative Agreements with State and Local Governments"
• A -110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
• A -122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
• A -133, "Audits of States, Local Governments, and Non - Profit Organizations"
Code of Federal Regulations: www.gDo.govlfdsys/
0 2 CFR 175.15(b), "Award Term for Trafficking in Persons"
o 28 CFR 38, "Equal Treatment for Faith -Based Organizations"
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
o 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
0 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
• Public Law 109 -162, Title XI— Department of Justice Reauthorization, Subtitle B— Improving
the Department of Justice's Grant Programs, Chapter 1— Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program:
www. bia .aov /ProaramDetails.aspx ?Prouram ID-69
• United States Code: www.apo.aovffdsys/
o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies: htti): //d lis .dos.state.fl.us /barm/aensched u les/GS2- 2008- Rev2010.Ddf
• State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and
215.985 (Transparency in government spending)
2. Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711
et seq. at www.gpo.aov/fds ; the provisions of the current edition of the Office of Justice
Programs Financial Guide (www.ohp. usdoi .4ov /financial- uidelindex.htm and all other applicable
federal and state laws, orders, circulars, or regulations.
SFY2015 JAG Standard Conditions Page 3 of 23
Rev. 09/2014
3. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A -87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A -21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A -110, or OMB Circular A -102, and Florida law to be eligible for reimbursement.
4. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the 'original' project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 19, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes /no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addition, if
the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant Information
Management ON -line)
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -
audit and post- audit.
(d) Before the 'final' Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
SFY2015 )AG Standard Conditions Page 4 of 23
Rev. 09/2014
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty -five
(45) days of the subgrant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income (PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant ends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
S. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A -21, A -87, and A -110,
or A -102 as applicable, in their entirety.
The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgrant recipients.
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrant recipient.
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination date, of the subgrant award period. Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subgrant recipient's
SFY2015 JAG Standard Conditions Page 5 of 23
Rev. 09/2014
project are eligible for reimbursement. All payments must be completed within thirty (30) days of
the end of the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign
travel must obtain prior written approval.
11. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the federal grant program, then the cost would be
allowable using program income. PGI budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the federal grant period must be submitted to
OCJG for transmittal to the Bureau of Justice Assistance.
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence costs)
per eight -hour day, or $81.25 per hour. A detailed justification must be submitted to and
approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based
upon the contract's compliance with requirements found in the Financial Guide, the Common
Rule, and in applicable state statutes. The Department's approval of the subgrant recipient
agreement does not constitute approval of consultant contracts. If consultants are hired through
a competitive bidding process (not sole source), the $650 threshold does not apply.
13. Property Accountability
a. The subgrant recipient agrees to use all non - expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to § 274, Fla. Stat.
SFY2015 JAG Standard Conditions Page 6 of 23
Rev. 09/2014
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A -110 or A -102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
14. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A -110 or A -102, as applicable.
15. Copyright
The awarding agency reserves a royalty -free non - exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable items, patent rights, processes, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported to the awarding agency.
a. Unless there is a prior agreement between the subgrant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will be sought.
b. The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ( "President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23, 1971, and statement of
Government patent policy, as printed in 36 Federal Register 16839).
c. Government regulations have been issued in Title 37 CFR Part 401 by the U.S. Department
of Commerce.
17. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web -based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date. The subgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at
www. oip. usdoi. Qov/ fundin4/ o iptraining- uidin- orinciples.htm
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. awarded by the Bureau of Justice Assistance,
Office of Justice Programs. The opinions, findings, and conclusions or recommendations
expressed in this publication /program /exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice".
SFY2015 JAG Standard Conditions Page 7 of 23
Rev. 09/2014
18. Audit
a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a
single or program - speck audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A -133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules. "; § 215.97, Fla. Stat.,
"Florida Single Audit Act "; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For - Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular A -133 for that fiscal year. In this case,
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to criminajustice .fdle.state.fl.us or mailed to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302 -1489
19. Performance of Agreement Provisions
In the event of default, non - compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
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20. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Grant Adjustments
a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive
changes such as changes in project activities or scope of the project, target populations,
service providers, implementation schedules, project director, and designs or research plans
set forth in the approved agreement and for any budget changes that affect a cost category
that was not included in the original budget, Adjustments are also required when there will
be a transfer of 10% or more of the total budget between budget categories, or there is an
indirect cost rate category change.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item.
c. Under no circumstances can transfers of funds increase the total budgeted award.
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Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty -one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat.,
and in procedures set forth in Rule 28- 106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat.
24. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
25. Access to Records
a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat., unless specifically
exempted and /or made confidential by operation of § 119, Fla. Stat., and made or received
by the subgrant recipient or its contractor in conjunction with this agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
26. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The subgrant recipient shall comply with State of Florida General
Records Schedule GS1 -SL for State and Local Government Agencies:
http://dlis.dos.state.fl.us/barrn/aenschedules/GS2-2008-Rev201 0-Pd f
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgrant recipient or Implementing Agency or any contact information to include mailing address,
phone number, email or title change, project staff must notify the SIMON help desk to update the
organizational information in SIMON. If the project director changes, a grant adjustment must be
entered in SIMON to reflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall
apply.
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a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The subgrant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this
regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part
23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the
subgrant recipient may be fined as per 42 U.S.C. 3789g(c) -(d). The subgrant recipient may
not satisfy such a fine with federal funds.
b. The subgrantee understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not
limit the use of awarded funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecutions, or
adjudication activities.
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32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily - imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
§ 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 -34); the
Education Amendments of 1972 (20 U.S.C. § §1681, 1683, 1685 -86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101 -07); and Department of Justice Non - Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability,
or age in the delivery of services or benefits or in employment. The subgrant recipient must
notify program participants and beneficiaries that it does not discriminate on the basis of race,
color, national origin, religion, sex, disability, and age in the delivery of services or benefits or
in employment practices.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass- through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of $25,000 or more from the
Department of Justice. The plan must be prepared using the on -line short form at
www.oip.usdoi.00v /abouVocr /eeoa complv.htm must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter.
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of $25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
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e. In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights /Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
h. If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee,
Florida 32302 -1489 or online at infoAfdle.state.fl.us Discrimination complaints may also be
submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice, 810 7 Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307 -0690.
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients, customers, and program participants file directly with
the subgrant recipient.
j. The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the subgranteefimplementing
agency with FDLE or the OCR.
k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
1. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101 -336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title 1), state and local government services and transportation (Title II), public
accommodations (Title III), and telecommunications (Title IV).
m. Rehabilitation Act of 1973 (28 C.F.R. Part 42, Subpart G)
If the subgrant recipient has 50 or more employees and receives DOJ funding of $25,000 or
more, the subgrant recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28
C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in
employment practices and the delivery of services.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
(3) Notify participants, beneficiaries, employees, applicants, and others that the
subgrantee /implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
SFY2015 JAG Standard Conditions Page 13 of 23
Rev. 09/2014
providing language services to LEP individuals, please see the website at www.leo.gov
FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan.
o. Title IX of the Education Amendments of 1972 (28 C.F.R. Part 54)
If the subgrant recipient operates an education program or activity, the subgrant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DOJ regulations implementing Title IX of the
Education Amendments of 1972, found at 28 C.F.R. Part 54, which prohibit discrimination
on the basis of sex.
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part 54.
(3) Notify applicants for admission and employment, employees, students, parents, and
others that the subgrantee /implementing agency does not discriminate on the basis of
sex in its educational programs or activities.
p. Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation "). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proselytization. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
The subgrantee also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for
employment. See www.oir).-qov /about/ocr /equal fbo.htm
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ( "INA "). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
35. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds, Accordingly, the subgrantee agrees to first determine if any of the following activities
will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees
to contact FDLE OCJG.
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(1) New construction
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100 -year flood plain; a
wetland, or habitat for endangered species, or a property listed on or eligible for listing on
the National Register of Historic Places;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and /or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice at www.bia.-gov /Funding /neaa.html for programs relating to
methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmentlimpact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with federal, state, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories. The subgrant recipient also agrees to complete a Methamphetamine Mitigation
Plan (MMP) that includes the nine protective measures or components required by BJA and
submit the plan to FDLE's Office of Criminal Justice Grants.
b. Speck Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
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recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter - agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible parry, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing federal and state requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow -up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity
37. Non - Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department or agency;
b. Have not within a three -year period preceding this application been convicted of or had a civil
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judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
Have not within a three -year period preceding this application had one or more public
transactions (federal, state, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
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41. "Pay — to — Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and /or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and /or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
43. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93 -234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a -1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
47. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
48. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
SFY2015 ]AG Standard Conditions Page 18 of 23
Rev. 09/2014
constituent elements, where applicable, as described at: www.it.oip.aov /asp grantcondition
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
49. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by FDLE.
50. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
37898 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
51. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
www.it.oap.-gov/default.ast)x?area=policyAndPractice&paqe=1 046
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
53. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally- assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501 -08 and §§ 7324 -28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
SFY2015 JAG Standard Conditions Page 19 of 23
Rev. 09/2014
57. Additional Required Certifications
Employees Working Solely on a Single Federal Award
For any position that works 100% of its time on a single federal award, the employee must certify
that 100% of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi - annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
Sole Source
If the project requires a purchase of services or equipment from a sole source, the subgrant
recipient must complete the Sole Source Justification for Services and Equipment Form. This
form must be submitted upon application if applicable and pre - approval must be obtained. If the
cost is below $100,000, the form must be kept on file for review at monitoring. If the subgrantee is
a state agency and the cost is at least $150,000, then the agency must submit a copy of the
approval from the Department of Management Services (F.S. 287.057(5)).
ADP Justification
The subgrant recipient must complete an Automated Data Processing (ADP) equipment and
Software and Criminal Justice Information and Communication Systems Request for Approval
form if the purchase of any ADP equipment is to be made. This form must be submitted upon
application if applicable and pre - approval must be obtained.
Confidential Funds Certificate
For all projects involved with confidential funds the subgrant recipient must submit a confidential
funds certificate. This certificate certifies the Project Director has read, understands, and agrees
to abide by the provision in Chapter 8 of the Office of Justice Programs Financial Guide. This
form must be submitted upon application if applicable.
Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications,
must be signed by the subgrant recipient or implementing agency chief official or an individual
with formal, written signature authority for the chief official.
58. Timesheets
Timesheets must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project- related activities in accordance with the contract agreement.
60. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds.
61. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete required online (internet-
based) task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership ( www.ctfli.ora) . All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include th r This training addresses task force effectiveness as well
SFY2015 JAG Standard Conditions Page 20 of 23
Rev. 09/2014
as other key issues including privacy and civil liberties /rights, task force performance
measurement, personnel selection, and task force oversight and accountability. When FDLE
award funds to support a task force, the subgrant recipient must compile and maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via BJA's web site and the Center
for Task Force Integrity and Leadership ( www.ctfli.ora) .
62. Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval of OJP.
63. High Risk Subgrant Recipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgrant recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
64. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305, F.S., the subgrant recipient is
encouraged to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this subgrant and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
66. System for Award Management (SAM)
The subgrant recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment, whichever is later. This requires
that the subgrant recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term.
66. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees is available at http:// www. opm.aov /oca/Dayrates/index.asp
A subgrant recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non - federal funds.). This limitation on
compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is
made.
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System ( CODIS), by a government
DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any
other non - governmental DNA database without prior express written approval from BJA. For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
https://www.nc*rs.-gov/r)dffilesl/nid/sIO01 062.0
In addition, funds may not be used for purchase of DNA equipment and supplies when the
resulting DNA profiles from such technology are not accepted for entry into CODIS (the National
DNA Database operated by the FBI).
SFY2015 JAG Standard Conditions Page 21 of 23
Rev. 09/2014
68. Interoperable Communications Guidance
Subgrant recipients that are using funds to support emergency communications activities must
comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice- over - intemet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance
can be found at www.safecomprogram.aov /library /lists /library/DispForm.aspx ?ID =334
Subgrant recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with
the full -time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the project, the recipient should submit associated documentation, and other material, as
applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
69. Ballistic - Resistant and Stab Resistant Body Armor
Subgrant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for body armor. There are no requirements regarding the nature of the policy other than it
being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the
mandatory wear policy and certifications can be found at www.bia.aov /Funding /JAGFAQ.r)df
JAG funds may be used to purchase armor for an agency, but may not be used as the 50%
match for purposes of the Bulletproof Vest Partnership (BVP) program.
Body armor purchased with JAG funds may be purchased at any threat level, make, or model
from any distributor or manufacturer, as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor Model List (http: / /nij.gov). In addition, body armor purchased must be
American -made. The latest NIJ standard information can be found at:
www. n ii . gov/ topics /tech noloav /body- armor /safety -i n itiative. htm
70. BJA or FDLE Sponsored Events
The subgrant recipient agrees to participate in BJA- or FDLE- sponsored training events, technical
assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's
request.
71. Expenses Related to Conferences, Meetings, Trainings, and Other Events
The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance is available at
http: / %jp govtfinancialauide/ PostawardReauirements /chapter15paoe1 htm
72. Environmental Requirements and Energy
For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable
standards, orders, o r r issued under section 306 of the Clean Air Act (42 U.S.C.
SFY2015 JAG Standard Conditions Page 22 of 23
Rev. 09/2014
1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR part 15).
The subgrant recipient must comply with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act (Pub. L. 94 -163, 89 Stat. 871), if any.
73. Other Federal Funds
The subgrantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those awards have been, are being, or are to be
used, in whole or in part, for one or more of the identical cost items for which funds are being
provided under this award, the subgrantee will promptly notify, in writing the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
procedures, and to cooperate with FDLE on all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may result in
sanctions affecting the recipient's award, including, but not limited to: withholding and /or other
restrictions on the recipient's access to funds referral to the Office of the Inspector General for
audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an
award(s).
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned
aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. Additionally, any funding approved for this purpose would be subject to
additional reporting, which would be stipulated by FDLE post award.
SFY2015 JAG Standard Conditions Page 23 of 23
Rev. 09/2014
RESOLUTION NO 2_67 -2007 Administration
A RESOLUTION OF TIME BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFOR'T'S TO SEEK OUT AND APPLY FOR AppROpIDq� GRANTS
TO OFFSET COSTS; WAIVING TAE EXISTING REQUIREMEM
THAT EACH GRANT APPLICATION BE INDIVLDUALLV APPROVED
BY THE BOARD PRIOR TO S'UEMSSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISCI'IIYG jMQUMZMZM Volt GRAN ApPI,ICATIQNg AND
ACCEPTANCE OF CHANT AWARDS THAT Do RVQUIRE A MATCH
BY MONROE COUNTY,
need to
WHEREAS, Monroe CMV has been impacted by recent legiahhm and the su
significantly cut budgets and N
WHEREAS, it is our desire to continue to provide
to the needs of our citizens, conuaunity, aad environment public service responsive
cuts; and mPhe the impact of these budget
WHEREAS, currentl the Board must approvb all S
submission, which can cause a delay of up to six aka or to
until the ne�ci submission at times delaying the grant application
cycle, as well as adding unnecessarily to the Board agenda; and
ASS it is unnecessary to delay acceptance of gma do not require any matching funds, again adding unne�sarily ga
and
requires moved S� between Divi pursuing a ender variety of oppotivaitiea
number of grant applications; now, therefore,O°s and will resat in a sicandy ink
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, HEREBY.-
1. Directs Division staff ! o
submission with the Project Manager to the Coun �
2. Waives the requirement that be
submission, and dories the ap y ° by the B
d oard before
submission approval and execution ofrelated documents.8e grant application
3. Authorizes the County Administrator to ac awar criteria, and to execute related documents. of gram that have no match
PASSED AND ADOPTED by the Hoard of County Commissioners of Monroe County,
Florida. at a meeting of said Hoard held on the 18th day of July, 2007.
Mayo' Dwan" ro Tea
MsyOr 1ho Teo Spehar T
Commioioaer Neoput Tam
Comminioner McCoy y
Commi»ioser Murphy Yee
;• f 5 . -;
BOARD OF COUNTY C0 ACKjWbDNfM
OF MONROE COUNTY R1DA
OLHAGE, Clerk
By:
Clerk Mayor/Chairman
MONROE COUNTY ATTO EY
EO AS TO
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CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (ESOP) Requirements
Please read carefully fire instructions (see below) and then complete Section A or Section B or Section C, not all three.
Reci ient's Name: Morrne County Board a t,atxdy cornerssioners DUNS Number: 0738
Address: wo shanion street, Key West, FL 330403110
Grant Title: mm +�.�w• a .�...�..,.w.,..., ,, Grant Number: sols,lAGC -sett Award Amount: ss,sas
Name and Title of Contact Person: Laura deLo�l, ttanls, Gmants Adml�ster
Telephone Number: 3os.m.4482 E -Mail Address: ty wv
Section A— Declaration Claiming Complete Exemption from the EEOP Requirement
Pleasr check all7be following banes that apply;
• Recipient has less than fifty employees, o Recipient is an Indian tribe. o Recipient is a medical institution.
• Recipient.is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than $25,000.
I,
certify that [responsible qcial],
not required to prepare an EEOP for the reasons checked above, [recipient] is
() e, pursuatrt to 28 C.F.R § 42.302.
I further certify that [recipient].
will .comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or 23pe Name and 77tle Signature Date
Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
if a recipient agency hasAgy or more employees and is receiving a single award or subaward of $25,000 or more, but less than $500, 000, then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it cert fes the following (42 C.F.R § 42.305):
1, Ranart Gadest County A*ft6trator
certify that Mena coin socc (responsible o i],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, bu[ reci pi e nt ] , less hn
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The ESOP is on file at the following office:
Cahn Monroe n Alm, EEO Ofter, Mon county 7
1100 Shvnton street, Kay West, FL 33040 -3110 [organiwdon],
[address].
Roman Gastesl, County Adn*ftvsW /Q [
Print or Type Name and Tide gnatu)v Dale
Section C— Decharation Stating that an EEOP Utilitntion Report Has Been Submitted to the Officee for
Civil Rights for Review
ifa recipient agency har ft or more employees and tr receiving a single award or subaward of $500,000 or more, then On recipient agency must
send an EEOP Utlltmtlon Report to dhe OCR for review.
i,
certify that [responsible o
r
which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
Print or Type Name and Title Signature Date
OMB Approval No. 1121 -0340 Expiration Date: 05/31/14
•
• %
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
e
1 In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout,etc.are not acceptable. e
r•r•- P'Y i .;,n •ty! �.� t`•y'-K». ` t .x �.7 p r, °'kf 4' V �'�,w rR ! '::
[X{ 1 ., tdy! � c ` ' r,.- a cf. lo' d ,:.1,.:..r .4f. !..... xo-F d °'
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Signature: } c\I
Typed Name and Title: J
Date: /2/21`/126/L1
•
t . ,,4, i• S.ubgg �iROb lititt. �+. ' .. 'Ai - x:
,.Y?> hrj ,:c,qe 'tj ' r' `t TAvee �If of c� C>" in yrr.$,- th`orizingOfiil .M4Sz' �e U >� 'a P , k .
`SU'°w�K!"+F}Pt d�,j'S7 }?ib°[ TyC ""v'� �� • ik I d S,tt'`M�� a ':
(Commisslon�Chainnan,Ill ayorl ociDeslgtiated to enta Ve) ;.
Typed Name of Sub ;p; Monroe County BOCC
Signature:
Typed Name and Title: Roman astesi, County Administrator
Date: 10 / 10//4
tF �t� 'Y fakl v'�.5�'xrA ":� ".0 �c- `" r �,5f��lrpsry.�t{�'i M eS' Y � .j>�"'[= sfw.��'! !T�"y`:"�'-••:1S
yy, Ta& !.,Cf '1'R"� V t; f T Ole,hi�_. SCy : f i j°r 7' � t ip
h Official,Administrator or'besighated Representative - �4`
K4 !, ?
k'>.a«ii';...SL¢c,.,i..S`1:&1:Cu:.�..:v..�..r9Y3S:!+.a.r�z�?.k;.{'':4 !... t fi ,a�'t�vk4y'.i,I1»ir:�:»:� , ..=gi: .,...:'J.• ....� .•,, i
Typed Name of Imple n • A : Monroe County BOCC
ii
Signature:
Typed Name and Title: OM-.'Gastesi, County Administrator
Date: 10 /I Ol ii-tt
Application Ref# 2015-JAGC-2627 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
4 V 0
PUBLIC ENTITY CRIME STATEMENT
ATTACHMENT D
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or
CONTRACTOR under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither (Respondent's name)
nor any Affiliate has been placed on the convicted vendor list within the last 36 months.
(Signature)
Date: O 1 O
STATE OF: Flor
COUNTY OF: ImnA counb -
Subscribed and sworn to (or affirmed) before me on of MR/201r, (date) by R�U Sf��h i��a (name of affiant). He /She is personally
kno n to m e or has produced
as identification.
(type of identification)
NOTARY PUBLIC
My Commission Expires: !I Ig $
summ Y. me
NOTARY I UBW
STATE OF FLORIDA
Conn* FF1784M
Expk" 111MMI8
L v r
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
v
(Company)
"...warrants that heAt has not employed, retained or otherwise had act on his/her behalf any
former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement without
liability and may also, in its discretion, deduct from the Agreement or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration
paid to the former County officer or employee."
A ignature)
Date: 0 /^
STATE OF: FloriAa
COUNTY OF: M ()n �7e r o 4
Subscribed and sworn to (or affirmed) before me on
01 11 OK ao I s
(date) by 12�U Ah�n Q ,�oldock (name of affiant). He /She is
ersonally known me or has produced
identification.
(type of identification) as
NOTARY PUBLIC
My Commission Expires: — 1112 - 0 - 1-
Suzwm M. Ha
NOTARY FUSM
STATE OF FLORIDA
Camp FF178M
E)q*n I UA x2018
oo : _4
ATTACHMENT F
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business'
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
g i � g � n a t u re)
Date: v � J
STATE OF: FIDri�a
COUNTY OF: M Onf - b CocJn�`y
Subscribed and sworn to (or affirmed) before me
b � r �: doc
own _to m - gr has produced
identification) as identification.
on
�o� i5 (date)
(name of affiant). He /She is personally
(type of
L
NOTARY PU LIC
My Commission Expires:
Suzanne M. Hdl
NOTAW PUBLIC
awl
STATE OF FLORIDA
. Conm# FF1784M
Expires 11/2=18