2013-001R3 Design & Permitting 01/21/2015 0
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CLERK OF CIRCUIT COURT & COMPTROLLER
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MONROE COUNTY FLORIDA
DATE: February 3, 2015
TO: Don DeGraw,
Director of Airports
ATTN: Judy Layne, Senior Coordinator
Airport Grants and Finance
FROM: Lindsey Ballard, D. C
At the January 21, 2015, Board of County Commissioner's meeting the Board granted approval
and authorized execution of Items C7 Task Order #2013 -001R3 with CDM Smith for Project Design
and Permitting Services (the "Project ") for the Florida Keys Marathon Airport Terminal Sewer Laterals.
Enclosed is a duplicate originals executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance
File ✓
q. a. l IS11(
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
Exhibit 'A' to
Task Order No. 2013 -001R3
Florida Keys Marathon Airport
Marathon Airport Terminal Sewer Force Main Connection - Addendum
PROJECT BACKGROUND
CDM Smith Inc. (ENGINEER) has provided engineering consulting services to Monroe County (OWNER)
for permitting and design and bidding of a system to connect the existing Marathon Airport Terminal
Building and all Airport tenant facilities to the central sewer system. These projects were originally
developed and packaged for bid as two separate projects. Due to funding availability, it is now
necessary to repackage the Airport tenant and terminal sewer designs into a single project and one bid
package to maximize the amount of work completed. This addendum provides the necessary scope and
budget to complete that work.
SCOPE OF WORK
This scope of work includes repackaging the current Airport tenant and terminal building 100% "issue
for bid" designs and bid packages into a single bid package that includes both projects and all work
associated with connecting the airport facilities and updating the engineer's estimate of probable cost in
preparation for bid advertisement.
TASK 1 ADDITIVE ALTERNATE REVIEW AND IDENTIFICATION
This task includes review of the existing airport tenant design package and identification of logical
groups of alternate bid items based on high usage (Le. FBOs, Sherriff's hangar, etc.) and constructability.
It is anticipated that most "groupings" within each alternative will at a minimum contain all those
tenants associated with each connection point to the force main or vacuum line. Once the proposed
number and scope of additive alternates has been identified it will be reviewed with the OWNER /Airport
for approval prior to completing the new bid package. This review will be completed via conference call.
TASK 2 - REVISED ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
ENGINEER will complete and provide updated opinions of probable construction cost (OPCC) for the
airport terminal building connection (base bid) and each of the airport tenant groups (additive
alternates) identified in Task 1. The updated OPCCs will be reviewed with the OWNER /Airport for
acceptance prior to completing the new bid package. This review will be completed via conference call.
TASK 3 - REVISED BID PACKAGE
ENGINEER will prepare a revised single bid package of the 100% "issue for bid" plans, specs and project
manual for the airport terminal (base bid) and tenant (additive alternate) sewer connections. The
revised bid package will include all necessary Federal and State requirements (i.e. Buy American, Davis
Bacon, DBE goals, etc.) for the project.
TASK 4 - CREDIT FOR ELIMINATION OF ONE (1) BID PACKAGE
No work product or effort is included in this task however; ENGINEER acknowledges that the change to a
single bid package and bidding process included in this addendum does reduce a certain level of effort
that was originally included when two projects were to be bid. This task provides a credit back to the
OWNER for the budget /fee associated with original second bid package.
TASK 5 - MEETINGS AND QUALITY CONTROL
Activities performed under this task consist of those general functions required to maintain the project
on schedule, within budget, and that the quality of the work products defined within this scope is
consistent with ENGINEER's standards and OWNER's expectations.
ASSUMPTIONS
The above described engineering services have been based upon the following assumptions:
1. The OWNER will provide review responses within one week of delivery of materials requested to be
reviewed.
2. The OWNER will be available for key meetings within one week of the requested date.
DELIVERABLES
ENGINEER will provide the following deliverables to the OWNER:
1. Three hard copies of the repackaged 100% (Final Issue for Bid) signed and sealed drawings, project
manual and contract documents, as well as one PDF copy of all drawings, specifications and project
manual bid documents.
TIME OF COMPLETION /SCHEDULE
ENGINEER shall commence work upon written notice -to- proceed from the OWNER and Tasks 1 and 2
will be completed within 21 calendar days of NTP. Tasks 3 and 5 will be completed within 45 calendar
days of approval of the proposed additive alternates by the OWNER.
COMPENSATION AND PAYMENT
For services performed under the Scope of Work of this addendum, the OWNER agrees to pay the
ENGINEER the lump sum fee of $14,690, partial payments to be made on a monthly basis in proportion
to the percentage of work completed. For invoice purposes only the value of each task is as shown in
Table 1.
Table 1
Task Value for Invoice Purpose Only
Task No. Description Value
1.0 Add Alternate Review and Identification $3,685
2.0 Revised Engineer's Estimate of Probable Cost $2,665
3.0 Revised Bid Package $8,630
4.0 Credit for Elimination of One Bid Package ($3,950)
5.0 Meetings and Quality Control $2,910
Outside Professionals $ 0
Other Direct Costs $ 750
TOTAL TASK AUTHORIZATION No. 2013 -001R3 (Lump Sum) $14,690
ENGINEER will submit invoices on a monthly basis along with written monthly status reports.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and
date first written above in four (4) counterparts, each of which shall, without proof or
accounting for the other counterparts, be deemed and original contract.
A.i , ": BOARD OF COUNTY COMMISSIONERS
~ OF MONROE COUNTY, FLORIDA -
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CONSULTANT:
CDM SMITH INC.
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Task Value for Invoice Purpose Only
Task No. Description Value
1.0 Add Alternate Review and Identification $3,685
2.0 Revised Engineer's Estimate of Probable Cost $2,665
3.0 Revised Bid Package $8,630
4.0 Credit for Elimination of One Bid Package ($3,950)
5.0 Meetings and Quality Control $2,910
Outside Professionals $ 0
Other Direct Costs $ 750
TOTAL TASK AUTHORIZATION No. 2013 -001R3 (Lump Sum) $14,690
ENGINEER will submit invoices on a monthly basis along with written monthly status reports.
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