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HomeMy WebLinkAbout1st Amendment 01/21/2015 1 2. AMY HEAVILIN, CPA __ CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: February 3, 2015, TO: Dent Pierce, Director Public Works Division ATTN: Alice Steryou FROM: Lindsey Ballard, D. C.\ At the January 21, 2015 Board of County Commissioner's meeting the Board granted approval and execution of Item C48 amend bid award agreement to include /clarify Addendum No. 3 (dated June 27, 2014) with Stockton Maintenance Group Inc. (SMG) for janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building, second floor Enclosed is a duplicate original of the above mentioned executed on behalf of Monroe County for your handling. Should you have any questions, please feel free to contact me. cc: County Attorney Finance J File 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 FIRST AMENDMENT AGREEMENT FOR JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY AND DEPARTMENT OF JUVENILE JUSTICE BUILDING – SECOND FLOOR d i First Amendment Agreement is made and entered into this � day of , 2015, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political subdivisi of the Sta e of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and Stockton Maintenance Group, Inc. (SMG) ( "CONTRACTOR "), a Florida corporation, whose address 1975 Sansbury Way, Suite 116, West Palm Beach, FL 33411. WHEREAS, on October 15, 2014, the parties entered into an agreement to provide janitorial services for the May Hill Russell Library and /or the Department of Juvenile Justice Building – Second Floor, Monroe County (hereinafter "Original Agreement "); and WHEREAS, the parties acknowledged receipt of Addendum No. 3 in the bid documents and bid submission; and WHEREAS, the parties hereto wish to amend the contract to add, modify, clarify, supplement and incorporate Addendum No. 3 into the contract documents; and NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the original contract dated October 15, 2014, as follows: Item 2 Scope of the Work, DEPARTMENT OF JUVENILE JUSTICE BUILDING – SECOND FLOOR – APPROXIMATELY 20,000 SQUARE FEET shall read as follows: The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the DEPARTMENT OF JUVENILE JUSTICE BUILDING, SECOND FLOOR located at 5503 College Road, Key West, FL. Services listed below are to be conducted only during the hours of 8:00 AM to 5:00 PM Monday through Friday. A mutually agreed upon schedule will be developed with the minimum services to include, but not limited to, the following: A. GENERAL OFFICE CLEANING two nonconsecutive days per week. Contractor will not have access to offices after business hours i. Tile floors —dust mopped and/or damp mopped ii. Furniture and Furnishings- Dusted and spot cleaned iii. Low ledges, sills, rails & baseboards dusted and spot cleaned iv. Trash and recycle containers emptied and liners changed v. Vacuum carpets vi. Carpeting spot cleaned B. RESTROOM SANITATION Non - business hours, Monday through Sunday, six days per week. Non - business hour access to the facility will be provided via fingerprint bio- reader i. Floors swept and loose dirt removed ii. Floor washed, disinfected and mopped iii. Stall partitions damp cleaned iv. Commodes, urinals, basins & vanities scoured and disinfected. Bid Award Amendment Agreement January 21 2015 v. All supplies replaced with sufficient stock to last through the next cleaning day (includes hand soap, paper towels & toilet paper) vi. Trash receptacles emptied and liners replaced. vii. Mirrors polished C. PUBLIC AREAS/ HALLWAYBREAKROOM Non - business hours, Monday through Sunday, six days per week. i. Low ledges, sills, rails and baseboards dusted and spot cleaned ii. Drinking fountains cleaned and polished iii. Trash and recycle receptacles emptied and liners replaced, recycled material shall be transported to exterior recycling bin iv. Furniture and furnishings dusted and spot cleaned v. Upholstered furniture vacuumed vi. Tile floors dust mopped and/or damp mopped D. FITNESS ROOM MAINTENANCE Business and/or non - business hours, Monday through Sunday, six days per week. The Fitness Room is closed for public use on Sundays between the hours of 9 PM and 11 PM to provide Contractor free access for the cleaning and disinfecting of all gym equipment. i. Same as RESTROOM SANITATION as described above ii. Vacuum and damp mop both tile and rubber matted flooring iii. Clean mirrors iv. Low ledges, sills, rails and baseboards dusted and spot cleaned. v. Drinking fountain cleaned and polished. vi. Trash receptacles emptied and lined vii. Clean all gym equipment seats and handles with disinfectant viii. Clean all gym equipment base/housing on a weekly basis ix. Keep paper towel dispensers (2) well stocked E. ELEVATOR MAINTENANCE (Monday through Saturday) i. Clean and disinfect interior car walls, holding bars, and push buttons ii. Vacuum and damp mop floor iii. Vacuum door track F. PERIODIC SERVICES i. Floors buffed once a month ii. Floors stripped and refinished once per year iii. All door vents cleaned weekly iv. All high dusting — monthly v. All interior windows washed every other week. vi. Clean/Shampoo all carpeted areas every six (6) months vii. Clean all A/C vents in all offices and hallways once per month viii. Sweep out, mop and dust STAIRWELLS once per month. GENERAL SPECIFICATION (Both Facilities) Bid Award Amendment Agreement January 21 2015 • . Contractor agrees to use and provide documentation for whole - building cleaning and • maintenance practices, using A. Sustainable cleaning chemicals (non- disinfecting) that meet the requirements of Green Seal's GS -37 and/or EPA's Design for the Environment program B. Use of micro -fiber wipes, dust cloths and dust mops in place of paper wipes and where paper products are used, including hand towels, use of products that contain at least 30% recycled content and which are recyclable C. Floor care products (Finishers and Sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal -free) or shall meet the requirements of Green Seal's GS -40 and/or Environmental Choice's CCD -47 and/or EPA's Design for the Environment program D. Carpet care products shall meet the requirements of GS -37 and/or CCD -148 E. Proper training of Contractor's personnel in the hazards, use, maintenance and disposal of cleaning chemicals, dispensing equipment and packaging F. Use of hand soaps that do not contain antimicrobial agents, except where required by health codes and that meet Green Seal GS -41A standard G. Use of cleaning equipment that reduces impacts on Indoor Air Quality. 2. Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. 1_ �� BOARD OF COUNTY COMMISSIONERS <' iR 4 �, AVILIN, CLERK OF MONROE COUNTY, FLORIDA '" : :._ F s - � , lerk J dr j Da e. O''IV 1 Gary a" a Date: gallU y Witnesses for CONTRACTOR: I-a- Aax- Sign. 1 e of person authorized to a legally bind Corporation Date: /--/Z --- /.5 - 0/ // Ar . /c-L4s S. i .itm Date - Print Name ,�.,....' _ . _ Address: 5 5` �, v✓,f /6 Signature 5b/ - t e(?),? Telephone Number 0 Date M F O. COU ATTORNEY Pt / oVED • F•RM PEDRO •. MERCAD• • Bid Award Amendment Agreement �'�'�i .T • ` l '• �'