01/21/2015 Administration Phase •
AMY HEAVILIN, CPA
a CLERK OF CIRCUIT COURT & COMPTROLLER
W MONROE COUNTY,FLORIDA
al
DATE: February 3, 2015
TO: Kevin Wilson
Director of Engineering
ATTN: Breanne Erickson
FROM: Lindsey Ballard, D.C19 ..
At the January 21, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item C42 a Task Order with T.Y. Lin International/H.J. Ross for the
Construction Administration Phase of the Drainage Projects at Grouper Lane in Key Largo and 9th
Avenue on Stock Island. This project is funded through the Gas Tax Fund.
Enclosed is a duplicate original executed on behalf of Monroe County,for your handling. Should you
have any questions,please feel free to contact me.
CC: County Attorney
Finance
File
•
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
TASK ORDER
FOR ON CALL PROFESSIONAL ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND T.Y.LIN INTERNATIONAL/H.J.ROSS
FOR
DRAINAGE IMPROVEMENT PROJECTS
In accordance with the Continuing Contract for On Call Professional Engineering
Services, made and entered on the le day of January, 2014 between MONROE
COUNTY, hereinafter referred to as the "County" and T.Y. LIN
INTERNATIONAL/HJ. ROSS, hereinafter referred to as "Consultant" where design
services are allowed if construction costs do not exceed$2,000,000.00.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to this Task Order, unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described. These additions apply only to the project
referenced in this Task Order.
The parties agree that the prior On Call Contract dated January 20, 2010 has expired and
that TY Lin has been paid all the compensation due for completed work under that
contract; and that any services left uncompleted under that contract are now null and
void.
This Task Order is effective on the 21'm of January,2015.
1. In accordance to Article II SCOPE OF BASIC SERVICES on the On Call
Professional Engineering Agreement dated January 16w, 2014, the Consultant will
perform services as described below:
a. Consultant shall perform Construction Administration Phase services for the
completion of the Drainage Improvements projects at Grouper Lane, in Key Largo
MM95, and 91h Avenue in Stock Island. Services are to consist of the following
activities and deliverables:
• Pre-Bid meeting attendance
• Pre-Construction meeting attendance and minutes
• Weekly site visits per site during construction, Minutes and logs will be
provided.
• Review of shop drawings
• Responses to Request for Information(RFD
• Punch list
• As-Built plan review
• Project close out
b. The above Construction Administration services represent "basic services" to be
performed as part of the Consultant's price. Additional services beyond the scope of
these basis services will only be performed on an as needed basis and with approved
1
authorization. If additional services are required, Consultant will prepare a separate
scope of services and labor cost.
2. Article III ADDITIONAL SERVICES on the On Call Professional Engineering
Agreement dated January 16w, 2014,paragraph 3.1 shall be amended as follows:
a. Section 3.1 shall be amended to add the following requirements:
The services described in this Article II are not included in the Basic
Services. They shall be paid for by the County as provided in this agreement as an
addition to the compensation paid for the Basic Services, but only if approved by the
County before commencement and as follows:
• Wetland Mitigation Design or Fees
• Phase I Environmental Assessments
• Environmental Monitoring During Construction
• Roadway improvements beyond incidental impacts due to drainage
improvement construction
• Permit fees
• Property Boundary Survey (only topographic surveys of the right-of way)
• Geotechnical Investigations (County to provide previously performed
studies)
• Landscaping
• Bid& Award Services other than with is described above
3 Article IV COUNTY'S RESPONSIBILITIES in the On Call Professional
Engineering Agreement dated January 16, 2014, shall be amended to add the following
requirements:
• Record Drawings and As-Built plans, including any CAD files, that may
be available
• Previous Geotechnical Studies and/or Reports for adjacent sites depicting
percolation rates and borings
• Limits of County-owned property adjacent to the project
• Access to the site
• Any pertinent information available
4. Article VII PAYMENTS on the On Call Professional Engineering Agreement
dated January 16, 2014, paragraph 7.1.1 shall be amended to add the following
requirements:
a. Section 7.1.1 requires the County shall pay the Consultant in current funds
for the Consultant's performance of this Task Order based on rates as follows:
• The Group Lane project will be billed monthly on the basis of the percent
of the Construction Phase completed. The agreed percentage of the
Construction Phase will be determined by the county's Project Manager.
The lump sum fee for the Construction Phase is$16,852.00.
• The 9th Avenue in Stock Island project project will be billed monthly on
the basis of the percent of the Construction Phase completed. The agreed
percentage of the Construction Phase will be determined by the county's
2
Project Manager. The lump sum fee for the Construction Phase is
$46,328.00.
5. All requirements for both projects shall be completed no later than December 15,
2015, for a total lump sum amount for the Construction Phases for both projects of
$63,I80.00.
6. Attachment A — Consultant Rates on the On Call Professional Engineering
Agreement dated January 16,2014 shall be amendment as follows:
Two additional Job Classifications shall be added as follows:
• Chief Engineer $175.00 Burdened Hourly Rate
• Senior Technician$81.00 Burdened Hourly Rate
All other terms and conditions of the Task Order shall be in accordance with the On Call
Professional Engineering Services contract dated January 16,2014.
IN WITNESS WHEREOF, each party caused Task Order to be executed by its duly
authorized representative.
, .dl . BOARD OF COUNTY COMMISSIONERS
>/, II &t . Y HEAVILIN, CLERK OF MONROE COUNTY,FLORIDA
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MONROE COUNTY ATTORNEY
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ASSISTANT COUNTY ATTORNEY
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3
Client#:722 TYLININTEI
ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(ISAD°""
1/05/2015
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Mislay,Renton&Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O.Box 12675 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland,CA 94604-2675
510 4653090 INSURERS AFFORDING COVERAGE
INSURED INSURER A: Hartford Fire Ins.Co.
T.Y.Lin Intemationa1111.J.Ross INSURER B: Hartford Underwriters Ins.Co.
2 Harrison Street,5th Floor INSURER C: Aspen Specialty Ins.Co.
San Francisco,CA 94105 INSURER D: Twin City Fire Ins.Co.
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INTTR TYPE OF INSURANCE POLICY NUMBER DAATTEEIY POLICY UNDONON
R LASTS
A GENERAL LIABILITY 57CESOF1487 03/01/14 03/01/15 EACH OCCURRENCE Y1,000,000
X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(My One fire) S1,000,000
CLAIMS MADE n OCCUR MED EXP(Ay are poison) f10,000
X Contract'I Liab. PERSONAL It ADVINJURY S1,000,000
X Cross Liability GENERAL AGGREGATE 82,000,000
GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS-00MP/OP AGG S2,000,000
7 POLICY n 78, — LOC
D NROMCOILE LABILRY 57UENPV4294 03/01/14 03/01/15 COMBINED SINGLE LIMIT a1,000,000
X ANY AUTO (E"m°"')
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (PS NINON
X HIRED AUTOS BODILY INJURY
X NON-OWNED AUTOS (PvavJEnl)
-..- PROPERTY DAMAGE
Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT
Nit AUTO OTHER THANFA ACC
AUTO ONLY. AGG
EXCESS LWBIUTY .14nt .. . Jd EACH OCCURRENCE
7 OCCUR CLNMS MADE DA T#As/LIUF/"a AGGREGATE
DEDUCTIBLE
RETENTION $
B WORKERScospwisAncN AND 57WEK08793 03/01/14 03/01/15 X Ta"IORvuurts TRH-
EYRAYERSIMBIUIY EL,EACH ACGDENT 1,000,000
E.L.DISEASE-EA EMPLOYEE 1,000,000
E.L.DISEASE-POLICY UMIT 1,000,000
C OWIER Professional LRA9P0114 02/27/14 03/01/15 52,000,000 per Claim
Liability $2,000,000 Annl Agg .
DESCRIPTION OF OPERATI0NWLOr.ATIONSNENCLEBIEncwaau ADDED BY ENO flEJWITISPECIAL PROVISIONS
General Liability policy excludes claims arising out of the performance of professional services.
Re: Drainage Improvements Projects/On-Call Professional Engineering Services.Monroe County and its
successors and assigns are included as Additional Insured for General and Automobile Liability.Insurance
is primary per policy form.
CERTIFICATE HOLDER ADDMONAL INSURED;WSURERLETER: CANCELLATION
SHOULD ANY OF ME ABOVE DESCRIBED POUCIESBE CANCELLED BEFCIETNEEXPIRATION
Monroe County DATE THEREOF,THE IS SUING INSURER NEU.XEREEECCOPMNL in DAYS WRITTEN
Its successors and assigns NORCETOTHE CERTIFICATE HOLOERNPMED TOTHE LEN,IDODeaRRAIMARIMIKIRD0c
1100 Simonton Street,Rm.1-216 .. , .n,, ,,,, ,,,, ,,,, ,,,,,,,,,,I ,,.,.,•-, , , .
Key West,FL 33040XalDeam
AUTHORIZED REPRESENTATIVE
ALL d dJolaa.
ACORD 254(7J97)1 of 1 #51218598/M889690 NMF D ACORD CORPORATION 1988