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2014-JAGC-MONR-2-E5-206 1st Adjustment 01/21/2015 jriw% AMY HEAVILIN, CPA . CLERK OF CIRCUIT COURT & COMPTROLLER 'l MONROE coon;FLORIDA ># All DATE: February 3, 1015 TO: Laura DeLoach-Hartle Grants FROM: Lindsey Ballard, D.C .,9' At the January 21, 2015 Board of County Commissioner's meeting the Board granted approval and authorized execution of the following item C15 Ratification of grant Adjustment submission to FDLE JAG sub- grant to account for unexpended fund of$921.94. Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,please,feel free to contact our office. cc: County Attorney(electronic) Finance (electronic) File(electronic) 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146 Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Justice Assistance Grant-County-wide Grant Adjustment Notice Il ll, Subgrantee: Monroe County Board of Commissioners Project Title: WOMEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM Grant Number: 2014-JAGC-MONR-2-E5-206 Adjustment Number: 1 Nature of Adjustment: Decrease Award To Subgrantee: Pursuant to your request of 12/22/2014,the following change, amendment or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below. Retain this Grant Adjustment Notice as part of official project records. Electronically Signed By: Date 12/22/2014 Annamarie M Whatley Authorized Official Clayton H.Wilder Administrator The following revised budget is approved: Current New Approved Approved Budget Category Budget Difference Budget Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $28,544.00 ($921.94) $27,622.06 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Indirect Costs $0.00 $0.00 $0.00 Total Project Costs 628,544.00 ($921.94) 627,622.06 Federal Match Total Funds New Approved Budget 827,622.06 $0.00 S27,622.06 OCJG Adjustment Memo: Based on your final project expenditure report,the revised budget reflects a decrease of federal funds in the amount of$921.94. NOTE: Retain this grant Adjustment Notice as part of official project records. Application Ref 2014-JAGC-2346 Contract 2014-JAGC-MONR-2-E5-206 Rule Reference I1 D-9.006 OCJG-020(rev.June 2012) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Adjustment Justification ',... Due to unforeseen circumstances a portion of the grant was unable to be expensed. We are requesting a budget reduction in the amount of$921.94. By electronically submitting this adjustment, I hereby certify that I have reviewed the changes and find them necessary for program activities. I am the signing authority or have been delegated as such by the appropriate official. Information regarding the signing authority is available for review. Electronically Signed By: 12/22/2014 Laura L Deloach-Hartle Date Authorized Official or Designated Representative Application Ref# 2014-JAGC-2346 Contract 2014-JAGC-MONR-2-E5-206 Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $27,622.06 $0.00 $27,622.06 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outiay Indirect Costs $0.00 $0.00 $0.00 --Totals-- $27,622.06 $0.00 $27,622.06 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# 2014-JAGC-2346 Section#4 Page 1 of 3 Contract 2014-JAGC-MONR-2-E5-206 Rule Reference 110-9 006 OCJG-005(rev.October 2005) • Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section 4: Financial (cont.) Budget Narrative: .. Contractual Services: The Guidance Care Center will provide approximately 1,522.715 hours of substance abuse services including substance abuse counseling(individual and group), case management, and drug testing to females incarcerated at the Monroe County Detention Center. Services will be provided by a Substance Abuse Counselor. Unit: 1 Service Hour Unit Cost: $18.14 Unit Cost Budget: 1,522.715 units of substance abuse services and case management©$18.14 per unit. Unit Cost Calc: $18.14 x 1,522.715 =$27,622.06 TOTAL PROJECT BUDGET: $27,622.06 CONTRACT: Monroe County will execute a contract with the Guidance Care Center for the period of October 1, 2013 through September 30, 2014 to cover the grant period. A copy of the executed contract will be sent to FDLE. Application Ref# 2014-JAGC-2346 Section#4 Page 2 of 3 Contract 2014-JAGC-MONR-2-E5-206 Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) • Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 4: Financiai Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: The basis for the unit cost is staff salaries assigned to the program, plus the cost of treatment workbooks/videos and drug tests. A. Counselor/Case Manager PIT= $18,168 Clinical Director P/T= $7,186 B. FICA for Counselor/Case Mgr. and Clinical Director= $1,940 C. Travel =0 D. Equipment=0 E. Supplies=$1,250 ($770=workbooks/videos, $480=drug tests) UNIT COST CALCULATION: Unit Cost=$18.14 Revised Total Units = 1,522.715 (apprx) Revised Budget: $27,622.06 Unit Cost provided by contracted provider, July 2013. Application Ref# 2014-JAGC-2346 Section#4 Page 3 of 3 Contract 2014-JAGC-MONR-2-E5-206 Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)