1st Amendment 03/18/2015 AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
._ • MONROE COUNTY,FLORIDA
DATE: March 26, 2015
TO: Kevin Wilson
Director of Engineering
ATTN: Pamela Hancock
FROM: Lindsey Ballard, D.CS?.-
At the March 18, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item C35 Amendment 1, in the amount of$149,987, to the professional services
contract with TY Lin International for the relocation of Atlantic Boulevard at Higgs Beach Park.
Enclosed is a duplicate original executed on behalf of Monroe County,for your handling. Should you
have any questions, please feel free to contact me.
CC: County Attorney(Electronic copy)
Finance
,/File
•C SCANNED
gm, axis
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
Amendment 1—TY LIN INTERNATIONAL
19t Amendment to Contract for Professional Services
between Owner and Engineer
Atlantic Boulevard Road Relocation Project
The first amendment to Contract (herein, after "Amendment") between Owner and Engineer for
the Design and Permitting Services for the Relocation of Atlantic Boulevard, entered into
between Momoe C unty ("Owner" or "County") and TY LIN INTERNATIONAL is made and
entered into this, lay of �tu.2.-- ,2015, in order to amend the contract as follows:
Witnesseth
WHEREAS, on August 20, 2014, the parties entered into a contract for the design and permitting
of the relocation of Atlantic Boulevard at Higgs Beach in Key West, Florida; and
WHEREAS, the new alignment was set based on site limitations such as existing infrastructure,
historic gravesites, and permitting restrictions; and
WHEREAS, the existing dog park, the existing racquetball court, and connections to West
Martello Tower will be impacted by the road realignment project; and
WEREAS, Monroe County has a TDC grant that expires on September 30, 2015 to replenish the
sand on Higgs Beach;
NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements
stated, herein, and for other good and valuable consideration, the sufficiency of which hereby
acknowledged, the Owner and the Engineer agree as follows:
1) Article II, 2.1 is revised as follows: "CONSULTANT'S Scope of Basic Services consists
of those described in Attachment A of the contract and Exhibit A of Amendment 1."
2) Article VII, 7.1.1.1 of the contract is revised as follows: "The COUNTY shall pay the
CONSULTANT monthly, in current funds for percentage of progress completed for each
task based on the hourly rates outlined in Attachment B— Consultant Hourly Rates in the
contract. The total Not to Exceed Amount of$526,790.70 will apply to this agreement. "
3) In all other respects, the original Contract dated August 20,2014 remains unchanged.
1
et I.
Amendment 1-TY LIN INTERNATIONAL
IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly
authorized representative on the day and year first written above.
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` / �� BOARD OF COUNTY COMMISSIONERS
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) "Amy Heavilin, CPA, Clerk OF MONROE COUNTY, FLORIDA
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END OF AGREEMENT
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Ms. Patricia Smith
Higgs Beach Additional Services
February 2, 2015
Page 2
EXHIBIT"A"
SCOPE OF SERVICES
1. Project History
Higgs Beach was designated in 1948 by Monroe County(COUNTY, Owner) with a total area
of approximately 16.5 acres. It is affectionately known in the community as the "Local's
Beach." Located between White Street and Reynolds Street, Higgs Beach is bifurcated by
Atlantic Boulevard, which provides primary access for many residents and visitors to the area.
The sandy beach areas are located on the south side of the roadway as well as a restaurant
(Salute! On the Beach), a pedestrian walkway, beach tables, parking areas, and other beach
amenities. On the north side of Atlantic Boulevard, six asphalt tennis courts,two small parking
lots,a playground, a dog park, and an FAA tower are found.
2. Description of the Additional Project Components
The purpose of this proposal is to provide an additional Scope of Services (SoS)to provide the
COUNTY with a complete set of design plans for the additional components related to the
relocation of Atlantic Boulevard at Higgs Beach in Key West, Florida. This additional SoS
includes the following:
• Construction documents for the re-location of the existing dog park.
• Coordination of dog park layout with proposed fitness trail (by others)
• Construction documents for the south-side connections between the new Atlantic
Boulevard alignment, the Martello Tower, existing restaurant, beach and other amenities
• Construction documents for the re-located racquetball court with one outdoor squash
court.
• Construction Documents and Permitting for Higgs Beach replenishment.
T.Y. Lin H.J.! Ross (TYLI, CONSULTANT)will conduct the following activities:
• Conduct the necessary due diligence, including a topographic survey of the Higgs Beach
area
• Design and Permitting of the Higgs Beach Replenishment project.
• Paving, Grading, and Drainage designs for Dog Park, walkways, and connections to
existing facilities
4
Ms. Patricia Smith
Higgs Beach Additional Services
February 2, 2015
Page 3
• Landscape Architecture design for Dog Park, walkways, and connections to existing
facilities
• Perform architectural and structural design for the re-located racquetball court with one
outdoor squash court.
• Meet with permitting and regulatory agencies with Owner to review added scope items.
• Prepare final design plans in accordance to Monroe County Public Works and other
applicable standards including specifications package and technical special provisions, if
any.
3. Scope of Services
a. Dog Park Design
The CONSULTANT will analyze, design and provide supporting calculations as
necessary and prepare construction documents to support the development of a new
relocated Dog Park to the north of the relocated roadway. The size of the new Dog
Park will be equivalent in area to the existing Dog Park(approximately 1.5 ac).
The scope will include Landscape Architecture for the park hardscape and landscape
components, and Civil Engineering to address the Paving, Grading and Drainage
components of the project.
In addition, our services will include coordination with the consultant responsible for
the fitness trail at the northeast corner of the park which will have to be modified to
accommodate the new Dog Park.
b. South-Side Connectivity
The CONSULTANT will analyze, design and provide supporting calculations as
necessary and prepare construction documents to support the development of new
pedestrian connections south of the relocated roadway.
The pedestrian connections will connect the relocated roadway sidewalks and parking
lots to the existing and proposed facilities south of the roadway including Martello
Tower,the restaurant, and the beach.
Ms.Patricia Smith
Higgs Beach Additional Services
February 2, 2015
Page 4
The scope will include Landscape Architecture for the walkways and open spaces
hardscape and landscape components, and Civil Engineering to address the Paving,
Grading and Drainage components of the walkways.
c. Beach Replenishment Design
The CONSULTANT will prepare the design for the beach sand replenishment project
to support permit documents. The design plans will include:
• Dimensioned Site Plan
• Grading Plan
• Cross-sections
• Agency Coordination/Permitting
o The CONSULTANT will coordinate with FDEP to prepare the required CCCL
permit for the sand replenishment project. The CONSULTANT will prepare the
necessary permit applications and support documents to meet permitting
requirements. Responses to regulatory Request for Additional Information
(RAI) will be prepared within regulatory timeframes. One (1) RAI is
anticipated.
• Mean High Water Survey
o Establish the Mean High Water Line (MHWL) along the ocean front boundary
of the project.
o Take elevation cross sections at 50-foot intervals in order to interpolate the
MHWL elevation.
o Update the previously performed Map of Topographic Survey (Atlantic
Boulevard) in order to depict the MHWL
• Cost Estimate/Contractor Coordination
o The CONSULTANT will prepare an Engineer's Estimate of Probable
Construction Cost to assist the County in determining the quantity of sand that
may be imported for restoration. The CONSULTANT will also assist the
COUNTY in the identification of potential contractors and suppliers.
• Construction Phase Services
o The CONSULTANT will perform construction phase services to consists of site
visits during construction (estimated I week), review of shop drawings,
responses to Request for Information (RFI), and project close out. Sand will be
visually inspected for compliance with permit specifications.
Ms. Patricia Smith
Higgs Beach Additional Services
February 2, 2015
Page 5
d. Relocated Racquetball Court and Squash Court
The CONSULTANT will analyze, design and provide supporting calculations as
necessary and prepare construction documents to support the relocation of the existing
racquetball court (full reconstruction), and a new squash court at a location yet to be
determined.
The scope will include the Civil, Architecture, and Structural Engineering required to
design and permit this component of the project.
4. SUBMITTALS
Construction Plan submittals will be based on the following phases:
• Phase One-60%Plans will contain the following:
o Key Sheet(will be under originally scoped plan set)
o General Notes(will be under originally scoped plan set)
o Preliminary Tabulation of Quantities
o Preliminary Dog Park Layout—Paving, Grading, and Drainage(1"=40')
o Preliminary Walkway Layout—Paving, Grading, and Drainage (1"=40')
o Preliminary Beach Replenishment Plans (under separate cover for advanced
procurement) _
o Preliminary Landscape and Hardscape Layout—for dog park and connectivity
walkways
o Preliminary Racquetball and Squash Court Layout
o Preliminary Racquetball and Squash Court Arch./Struct. Drawings
o Preliminary Civil Site, Landscape, and Hardscape Details
o Drainage Details(NTS)
o Special Details(NTS)
o Preliminary Drainage Calculations
o Preliminary Permit Applications
o Preliminary Probable Opinion of Costs
• Phase One Submittal
The Phase One(60%) plans package will be transmitted to the COUNTY'S Project
Manager in 11"x17" hard copy format and with a CD containing all files and
Ms. Patricia Smith
Higgs Beach Additional Services
February 2,2015
Page 6
associated calculations and reports.
• Phase One Review
The COUNTY will distribute plan sets to all affected parties for a three week
review period. At the conclusion of the review period the COUNTY'S Project
Manager will transmit all comments to CONSULTANT for comment resolution
and disposition. CONSULTANT will provide all comments in spreadsheet form to
the COUNTY'S Project Manager with all comments addressed. CONSULTANT
and COUNTY'S Project Manager will meet within one week after submitting
comment spreadsheet to address and provide final disposition of all comments
before proceeding to Phase Two (90%) plans.
• Phase Two- 90%Plans will contain the following:
o Key Sheet(will be under originally scoped plan set)
o General Notes(will be under originally scoped plan set)
o Tabulation of Quantities
o Dog Park Layout—Paving, Grading, and Drainage (1"=40')
o Walkway Layout—Paving,Grading, and Drainage(1"40')
o Beach Replenishment Plans (under separate cover for advanced procurement)
o Landscape and Hardscape Layout—for dog park and connectivity walkways
o Racquetball and Squash Court Layout
o Racquetball and Squash Court Arch./Struct. Drawings
o Civil Site, Landscape, and Hardscape Details
o Drainage Details(NTS)
o Special Details(NTS)
o Drainage Calculations
o Permit Application responses and coordination
o Probable Opinion of Costs
• Phase Two Submittal
The Phase Two(90%)plans package will be transmitted to the COUNTY'S Project
Manager in 11"x17" hard copy format and with a CD containing all files and
associated calculations and reports.
• Phase Two Review
The COUNTY will distribute plan sets to all affected parties for a three week
review period. At the conclusion of the review period the COUNTY'S Project
Manager will transmit all comments to CONSULTANT for comment resolution
Ms. Patricia Smith
I-Eggs Beach Additional Services
February 2, 2015
Page 7
and disposition. CONSULTANT will provide all comments in spreadsheet form to
the COUNTY'S Project Manager with all comments addressed. CONSULTANT
and COUNTY'S Project Manager will meet within one week after submitting
comment spreadsheet to address and provide final disposition of all comments
before proceeding to Phase Three(100%) construction documents and
specifications.
• Phase Three- 100% Plans shall contain the following:
o Key Sheet(will be under originally scoped plan set)
o General Notes (will be under originally scoped plan set)
o Final Tabulation of Quantities
o Final Dog Park Layout—Paving,Grading, and Drainage (1"=40')
o Final Walkway Layout—Paving, Grading, and Drainage(1"=40')
o Final Beach Replenishment Plans (under separate cover for advanced
procurement)
o Final Landscape and Hardscape Layout—for dog park and connectivity
walkways
o Final Racquetball and Squash Court Layout
o Final Racquetball and Squash Court Arch./Struct. Drawings
o Final Civil Site,Landscape, and Hardscape Details
o Final Drainage Details(NTS)
o Final Special Details(NTS)
o Final Drainage Calculations
o Final Permits
o Final Probable Opinion of Costs
o Technical Special Provisions(signed and sealed)
o Other Specification Requirements from COUNTY
• Phase Three Submittal
The Phase Three (100%) is the complete set of documents to for biding purposes.
The Phase Three (100%)plans package will be transmitted to the COUNTY'S
Project Manager in 11"x17"hard copy format signed and sealed and with a CD
containing all files and associated calculations and reports. The CONSULTANT
will assist the COUNTY as requested in evaluation of the bids,attendance at
preconstruction meeting and answering prospective bidder questions.
• Post Design Services
Ms. Patricia Smith
Higgs Beach Additional Services
February 2,2015
Page 8
At the COUNTY'S request the CONSULTANT will provide a separate proposal
to be available during construction for shop drawing reviews,answering Request
for Information (RFIs), make necessary revisions based on field or unforeseen
conditions and other support services the COUNTY may desire.
5. ITEMS NOT INCLUDED
• Bid& Award Services
• Construction Phase Services other than what is described for the Beach Replenishment
Project.
6. INFORMATION TO BE PROVIDED TO TY LIN I HJ ROSS
• Access to the site
• Any pertinent information available
7. ADDITIONAL SERVICES
The above scope of services represents "basic services" to be performed as part of our
lump sum price. Additional services beyond the scope of these basic services will only be
performed on an as needed basis and with approved authorization. If additional services are
required, CONSULTANT will prepare a separate scope of services and labor cost.
S. COMPENSATION
CONSULTANT will perform the Work detailed in this Proposal for a Total Lump Sum fee
of One Hundred and Forty-Nine Thousand Nine Hundred and Eighty-Seven Dollars and 00
cents ($149,987.00). This includes an allowance for potential Permit Fees in the amount of
$2,500.00. Exhibit"B"provides a detailed estimate of the Man-Hours and Fees.
Ms. Patricia Smith
Higgs Beach Additional Services
February 2, 2015
Page 9
EXHIBIT"B"
FEE ESTIMATE
HIGGS BEACH
ADDITIONAL PROFESSIONAL ENGINEERING SERVICES
Monroe County
Higgs Beach
Additional Professional Engineering Services Fee and Cost Detail
s
g = LL
n. m w' a I. o
HOURLY WAGE RATES $175.00 $160.00 $125.00 $63.50
1.0 DOG PARK DESIGN-CIVIL
1.1 Construction Documents 20 40 60 80 200 $22,480
1.2 Cost Estimate 4 2 4 0 10 $1,520
2.0 SOUTH SIDE CONNECTIVITY DESIGN-CIVIL
2.1 Construction Documents 16 20 40 60 136 514818
2.2 Cost Estimate ' 4 2 4 0 10 S1620
3.0 BEACH RESTORATION
3.1 Design Plans 4 8 16 24 52 55,504
3.2 Coordination/Permitting with FDEP 8 4 16 16 44 $5,056
3.3 Cost Estimate/Contractor Coordination 4 2 4 0 10 $1,520
3.4 Construction Phase Services 4 8 48 16 76 $8,996
4.0 RACQUETBALL AND SQUASH COURTS
4.1 Structural Construction Documents(LA to provide Arch.Design) 20 60 80 120 280 $30,72C
4.2 Cost Estimate 4 2 4 0 10 51.520
Subtotal $93.646
SUMMARY OF HOURS 88 148 276 316 828
SUBTOTAL-SALARIES S15,400 $23,680 $34,500 $20,066 $93,646
MHW SURVEY $4,149
LANDSCAPE ARCHITECTURE-FERNANDEZ-BERAUD $45,010
ALLOWANCE FOR PERMIT FEES $2,500
DIRECT EXPENSES(5%of TY Lin 1 HJR Fee) $4,682
TOTAL LUMP SUM FEE $149,987
iTY IL1 NI INTERNATIONAL/H-J-ROSS