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#03/18/2015 AgreementAMY NEAVILIN, CPA o CLERK OF CIRCUIT COURT & COMPTROLLER _ MONROE COUNTY, FLORIDA FLORIDA' DATE: March 25, 2015 TO: Roman Gastesi County Administrator ATTN: Connie Cyr FROM: Lindsey Ballard, D. C� At the March 18, 2015 Board of County Commissioner's meeting the Board granted approval and authorized execution of Item C21 award contract for courier services for Monroe County, to Buccaneer Courier for a period of two (2) years commencing on March 16th, 2015 and ending on March 15th, 2017 with an option to renew for two (2) additional two (2) year periods. Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any questions, please feel free to contact my office. cc: County Attorney (Electronic Copy) Finance (Electronic Copy) ✓ File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 -852 -7146 CONTRACT THIS AGREEMENT, made and entered into this 18 day of March, 2015, A.D, by and between MONROE COUNTY, FLORIDA, (hereinafter called the " County or "owner "), and Buccaneer Courier, (hereinafter called the "Contractor "). WITNESSED: that the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1.01 THE CONTRACT DOCUMENTS The contract documents consist of this agreement, the RFP, and any addenda issued hereafter, any other amendments hereto executed by the parties hereafter, together with the bid proposal and all required insurance documentation. 1.02 SCOPE OF THE WORK The contractor shall provide courier service as specified herein. A. Locations to be serviced see exhibit A. B. Times specified in Exhibit A for pick up and deliveries by Contractor are approximate with the exception of the locations in Key West which remain firm. C. Deliveries — Deliveries to Stop #1 made will include opening the bags and distributing mail in department mail boxes in the Mailroom. Pick up and delivery is required Monday through Friday with the exception of holidays. A list of holidays will be provided to the Contractor and the Contractor will be notified should changes to the list occur. Deliveries to all locations en route from the Key Largo area west (south) to Key West Gato Building and including Monroe County Courthouse and Harvey Government Building, Key West will be made prior to 8:00 A.M. daily. Daily service will be available when needed from Key Largo to Key West with delivery in the afternoon. D. Materials to be transported. Contractor will be required to transport mail, cash, computer printouts, office supplies, etc. contained in colored courier bags, transporting of not more than three boxes for the Building Department office locations, general office supplies as long as they are boxed, sealed and weigh no more than 50 pounds per box. Boxes being used for the transportation of copy machine paper and general office supplies may no longer than 18" wide, 15" deep and 10" high. E. Provision of Lock Boxes. Lock boxes for the purpose of temporarily storing items until such time as they are picked up by Contractor will be installed at each location. Exceptions: Stop #1 through Stop #8 will not need a lock box as they are serviced during normal office hours. Owner will be responsible for the purchase of Lock Boxes to be installed at each location serviced, and such purchases will be made in accordance with Monroe County Purchasing Policies and Procedures. Lock Boxes will be a minimum of 24" wide, 17" deep and 48" high. F. Provision of mail bags. Mail bags are to be used as the transportation media of choice and are to be provided by Owner. Mail bags being used for transportation may be larger than 18" wide, 5" deep and 30" high. 1.03 THE CONTRACT SUM A. The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis on or before the 30 day of the following month in each of twelve (12) months. The Contractor shall invoice the County monthly for services rendered in accordance with the rates agreed by both parties. 1.03.1 CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. All specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly construed against the owner than against the Contractor. B. Any ambiguity, or uncertainty in the specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties. C. The passing, approval, and/or acceptance by the Owner of any of the services furnished by the Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and specifications covering the services. Failure on the part of the Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and /or his failure to comply strictly and in all things with this Contract and with the specifications. 1.04 TERM OF CONTRACT RENEWAL A. This contract shall be for a period of two (2) years commencing on March 16 2015 and terminating March 15 2017, unless the option to renew is exercised by the Owner and Contractor. B. The County shall have the option to renew this agreement after the second year and each succeeding year for two additional two (2) year periods. The contract amount agreed herein might be adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI -U) for the most recent twelve (12) months available. 1.05 HOLD HARMLESS The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its Subcontractor(s) in any tier, their employees, or agents. In the event that the services are delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. 1.06 INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 1.07 ASSURANCE AGAINST DISCRIMINATION The contractor shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other are affecting employment under this agreement or with the provision of services or goods under this agreement. 1.08 ASSIGNMENT /SUBCONTRACT The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the board in addition to the total agreed —upon price of the services /goods of the contractor. 1.09 COMPLIANCE WITH LAW In providing all services /goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances , rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the contractor. The contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. 1.10 INSURANCE Prior to execution of this agreement, the contractor shall furnish the Owner Certificates if Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached forms identified as INSCKLST 1 -5, as further detailed on forms WC I, GL1, and VL2, each attached hereto and incorporated as part of this contract document, and all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County Risk Management Department. 1.11 FUNDING AVAILABILITY In the event that funding from Purchasing Office Contractual Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of the services /goods specified herein, this agreement may then be terminated immediately at the option of the Board of County Commissioners by written notice of termination delivered in person or by mail to the contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. 1.12 PROFESSIONAL RESPONSIBILITY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth in these contract documents. The contractor shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Owner is contingent upon retention of appropriate local, state, and/or federal certification and/or licensure of contractor. 1.13 NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, return receipt requested, to the following: FOR COUNTY: Monroe County Purchasing Department 1100 Simonton Street, Ste. 2 -213 Key West, FL. 33040 1.14 CANCELLATION FOR CONTRACTOR: Buccaneer Courier P.O. Box 430763 Big Pine Key, FL. 33043 A. The County may cancel this contract for cause with seven (7) days notice to the contractor. Cause shall constitute a breach of obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this contract. B. Either of the parties hereto may cancel this agreement without cause by giving the party sixty (60) days written notice of its intention to do so. 1.15 GOVERNING LAWS This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising under this Agreement must be in Monroe County, Florida. In the event of any litigation, the prevailing party is entitled to attorney's fees and costs. 1.16 CONTINGENCY STATEMENT Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. 1.17 PUBLIC ACCESS The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. (b) Provide the public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed as except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. 1.18 NON - WAIVER OF IMMUNITY Notwithstanding the provisions of sec. 768.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the County be required to contain any provision for waiver. 1.19 SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to perform the Agreement to replace any stricken provision with a valid provision that come as close as possible to the intent of the stricken provision. 1.20 ATTORNEY'S FEES AND COSTS COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding ids initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and attorney's fees in appellate proceedings. Each party agrees to pay its own court costs, investigative, and out -of- pocket expenses whether it is the prevailing party or not, through all levels of the court system. 1.21 ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 1.22 COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 1.23 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. 1.24 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, worker's compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the I date first written above in four (4) counterparts, be deemed an original contract. AMY HEAVILIN, CLERK Deputy ClI- tv (SEAL) Attest: .1A, /• M " Witness I Title: g Y• Title: BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: May CON ie an Title: " O W n ..( 1 MONROE COUNTY ATTORNEY �APPROVED AS TO FORM: CNRISTINC ?T- BARROV:S ASSISTA; ATTORNEY Date Z 71 t e, forgot to heir bags ast night! Courier, Stop List I forgot the stop number... co EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) 1 Monroe County Courier Service Stops STOP #1 The Historic Gato Cigar Factory 1100 Simonton Street The Mail Room Key West, Florida 33040 OUT TO KEY WEST 8:30 AM and 12:15 PM OUT TO KEYS NORTH 3:15 PM from Keys North to Key West 8:00 AM CAD County Administrator SAF Safety Office ART Monroe Council of the Arts GRP Group Insurance WKC Workers Compensation RSK Risk Management PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office EXS Extension Services SSD Social Services Dept. PWD Public Works Division PMD Project Management ENG Engineering Department SWM Solid Waste Management STOP #2 Monroe County Health Dept. The Historic Gato Cigar Factory 1100 Simonton Street, l Floor Key West, Florida 33040 DOH Department Of Health STOP #2 B DOH Department Of Health Monroe County Roosevelt Sands Center Olivia Street Key West, Florida 33040 EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP #3 1201 White Street, Suite 102 Key West, Florida 33040 STOP #4 3583 S. Roosevelt Blvd. Key West, Florida 33040 STOP #5 3491 S. Roosevelt Blvd. Key West, Florida 33040 STOP #5 -B The Harvey Govt. Center IT located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT STOP #6 700 Fleming Street Key West, Florida 33040 TDC Tourist Development Council FMS Fleet Management Service PFM Public Facility Maintenance RDS Road Department APK Airport Director's Office LIB Information Technology Dept. Veteran Affairs Dept. Tax Collector, I st floor Land Authority Key West Library STOP #7 1111 12 Street, Suite 408 Key West, Florida 33040 CAY STOP #7A KOL CAR County Attorney Commissioner Kolhage Commissioner Carruthers EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /mouth) STOP #8 Monroe County Courthouse 500 Whitehead Street Key West, Florida 33040 CTA Court Administrator CLK Clerk of the Courts PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney STOP #9 3:30 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 SSB Bayshore Manor STOP #9 B 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 STOP #9 B 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 STOP #10 4:05 PM Cudjoe Key Transfer Station MM #21.5 Blimp Road Cudjoe Key, Florida 33042 SHF Sheriff Dept. BLD Building Dept. (RM #2030) NDF New Detention Facility CDF Code Compliance GAL Guardian Ad Litem PTS Pre -Trial Services DOH Environmental Health HAZ Hazardous Waste Transfer Station EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP #10 -A (last stop on way back) After 5:00 PM #25 Ships Way NUG Big Pine Key, FL 33043 Commissioner Neugent STOP #10-B After 5:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 LIB Big Pine Key Library FIR Big Pine Key Fire Rescue SSD Transportation STOP #11 After 5:00 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 EVR Environmental Resources CDF Code Compliance PFM Facility Maint. ( B1dg.Super.) PAO Property Appraiser Office PLN Planning Department GMD Growth Management BLD Building Department GIS GIS Department STOP #11A, After 5:00 PM Monroe County Regional Service Ctr. BLD 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 STOP #12 After 5:00 PM Marathon Sheriffs Office SHF 3101 Overseas Highway, MM 48 (ocean) CTH Marathon, Florida 33050 TAX CLK Building Department (Boxes) Sheriffs Department Courthouse Tax Collector Clerk EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP #13 After 5:00 PM Marathon Library LIB 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 Marathon Library STOP #14 After 5:00 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 STOP #15 After 5:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs SSD Transportation APM Airport Manager's Office RIC Commissioner Rice STOP #16 After 5:00 PM Marathon Public Works 10600 Aviation Blvd. Marathon, Florida 33050 RDS Road Department PFM Facilities Maintenance ENG Engineering FMS Fleet Management Services STOP# 17 After 5:00 PM Long Key Transfer Station MM 68 U.S. 41 (gulf) Long Key, Florida 33001 Transfer Station only EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, 5200.00 /stop /month) STOP #18 After 5:00 PM Islamorada Library MM 81.5 U.S. #1 (gulf) Islamorada, Florida 33036 LIB Islamorada Library STOP #19 After 5:00 PM Plantation Key Public Works 186 Key Heights Dr, MM 88 -89 (gulf) Plantation Key, Florida 33070 STOP #19A After 5:00 PM 87831 Overseas Hwy. Islamorada, Florida 33036 PWD Public Works EMG Emergency Management FMS Fleet Management Services ENG Engineering SSD Social Services SSD Transportation STOP #20 After 5:00 PM Ellis Building 88800 Overseas Hwy, MM 88 -89 (gulf) Plantation Key, Florida 33070 STOP #21 After 5:00 PM Plantation Government Center 88820 Overseas Hwy, MM 88 -89 (gulf) Plantation Key, Florida 33070 PK Garage TAX Tax Collector PAO Property Appraiser Office DRG Drug Court CLK Clerk of Court STOP #22 After 5:00 PM Key Largo Volunteer Ambulance Corp. KLV 98600 Overseas Hwy, MM 98.6 (median) UKT Key Largo, Florida 33037 Key Largo Volunteer Amb. Upper Keys Trauma Center EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP #23 After 5:00 PM Tradewinds Plaza LIB Key Largo Library 101485 Overseas Hwy, MM 101.485 (ocean) TAX Tax Collector's Office Key Largo, Florida 33037 STOP #24 After 5:00 PM Key Largo Transfer Station Transfer Station only 1180 State Road 905 (gulf) Key Largo, Florida 33037 STOP #25 After 5:00 PM Cardsound Toll Bridge CDS Card Sound Bridge County Road 905A US #AlA STOP #26 After 5:00 PM Murray E Nelson Govt & Cultural Center MUR Commissioner Murphy 102050 Overseas Highway EXS Extension Service Key Largo, FL 33037 VAD Veterans Affairs Approx. 11:00 PM SOE Supervisor of Elections CDF Code Compliance BLD Building Department PLN Planning Department DOH Environmental Health PMD Project Management STOP #26A, After 5:00 PM Murray E Nelson Govt & Cultural Center BLD Building Department (Boxes) 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP # 27 Ruth Ivins Clinic 3333 Overseas Hwy Marathon, Florida 33050 STOP # 28 Health Dept. Roth Building 50 High Point Road Tavernier, Florida 33070 DOH Department of Health DOH Department of Health STOP # 29 Unit A & Unit B 100 Street Center 10005 -10015 Overseas Highway Marathon, Florida 33050 SOE Supervisor of Elections STOP #30 After 5:00 PM Ocean Reef 11601 County Road 905 Key Largo, FL 33037 Approx. 11:00 PM BLD Building Department EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, 5200.00 /stop /month) d s } c a rn ° Y � U s y U � N V) � d Q O >o p z s a OC O cl� o O Q a a ° J a LL o a � �} z °o co W M F- Z o > f- Q w a o� OG O a ° C� O ° =N CC N O 'o U Z O r �o ZZO} f �� Z ra �aQ W � °' Q.� z o � a LL -J � m z Z Q W w m ° Q Qa ~ c o o W W � m d m Z O d N i N al ° O > LU O w L � z LU O ) ) z LU - 0 O d rn a w 0 U) z a L d U °y'a }0 w U d o °'} } m CD v- O } O V iz y E >1 1 4- 0 s o ° s 00 H m BID PROPOSAL FORM BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS c/o PURCHASING DEPARTMENT GATO BUILDING, ROOM 2 -213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 BID FROM: Q u c� rt �ov r le FL- 33 4 - 3 The undersigned, having carefully examined the work, bid specifications, and addenda thereto and other Contract Documents for the services of: COURIER SERVICES MONROE COUNTY, FLORIDA The Contractor, in submitting the foregoing bid, agrees to comply with all contract specification documents. 1 C\ Amount in Words $ �2 D w V v Amount in Numbers I acknowledge receipt of Addenda No.(s) I have included: • Bid Proposal • Non - Collusion Affidavit • Drug Free Workplace • Lobbying and Conflict of Interest Clause • Local Preference Form • Public Entity Crime Statement • Insurance Requirements per stop per month S \e Wj `Our (Che mark items above as a reminder that they are included In addition, I have included a current copy of the followiniZ Drc licenses: i u Bid Form: Page 1 of pages 39 and occupational L I C) b3 - Telephone: Mailing Address: Fax: Date: Signed: J Date: �► y l i / � G t (\GLics"rn (Print Name) nu -:. (Title) Witness: (S' atur�) 1�1u Gt�S (Print Name) Bid Form: Page 2 of 2 pages 40 NON - COLLUSION AFFIDAVIT according to law, on my oath, and under penalty of perjury, depose and say that: of the firm of L, u 0 G-h - e r F for the project described in the Notice of Request for Competitive I am 1. d > the bidder /responder making the proposal Solicitations for: (1 r _S f`tJ 1 A f r S `� G'1 ` v — and I executed the said proposal with full authority to do so. matter relating to such prices with any other bidder /responder or with any for the purpose of restricting competition, as to an ndependently without collusion, consultation, communication or agreemen 2. The prices in this proposal have been arrived a competitor. law, the prices which have been quoted in this proposal have not been knowingly disclosed by 3. Unless otherwise required by P not knowinglyp a disclosed o b y ompetibdder /responder prior to the opening of a responses, the bidder /responder and will directly or indirectly, to any other bidder /respo 4. No attempt has been made or will be made by the bidd er/re re stricting c . any other person, partnership or corporation to submit, or not to submit, a proposal for the purpose o g 5. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements containe in this affidavit in awarding contracts for said project. (Date) (Signature of B Print STATE OF: COUNTY OF: kl, PERSONALLY APPEARED BEFORE ME, the undersigned auth (name o i dividual signing Affidavit), who, after first being swor me, affixed his/her signatur space provided above on this t V_ day of My Commission Expires: wwv v.ewvw• �v PU¢ LINDA C. JONES MY COMK41SSION a FF062009 EXPIRES. November 13. 2017 OF cV NOBLI 41 DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: ��� c�_ t t i �C�C� t C (- — (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug - free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, for any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of this Section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder's Signature 12_)ial/s� Date 42 LOBBYING AND CONFLICT OF INTEREST FORM SWORN STATEM ROE COUNTYRF NO. 10-1990 M FLORIDA O ETHICS CLAUSE Q V (� � � C' (- 7 F (- warrants that he /it has not employed, retained or otherwise had act on his /its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10 -1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10 -1990. For breach or violation of this provision, the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Date: J / C STATE OF: I COUNTY OF: d h f J Mfr �� � PERSONALLY APPEARED BEFORE ME, the undersigned authority, eS , (name of individual signing Affidavit who, after first bein prn by me, affixed his er signature in the space Provided above on this 4 ` day of L' My Commission Expires: LINDA C. JONES MY COMMISSION b FF062009 NOTARY PUBLIC EXPIRES: Novanbca 13, 2017 w �en/�rnn/v► 43 LOCAL PREFERENCE FORM ** A. Vendors claiming a local preference according to Ordinance 023 -2009 must complete this form. Name of Bidder /Responder - (c� -4 Date:_ 1. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at least one year prior to the notice or request for bid or proposal? (Please furnish copy). 2. Does the vendor have a physical business address located within Monroe County from which the vendor operates or performs business on a day basis that is substantial component of the goods or services being offered to Monroe County? � / S I �[ List Address: L ¢ /— (/6- L I Telephone Number: B. Does the vendor /prime contractor intend to subcontract 50% or more of the goods, services or construction to local businesses meeting the criteria above as to licensing and location? If yes, please provide: i. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subcontractor dated at least one year prior to the notice or request for bid or proposal. 2. Subcontractor Address within Monroe County from which the subcontractor operates: Telephone Number Address and Title of Authorized Signatory for Print Name: A ' C .-1 - STATE OF: 1 ct. COUNTY OF: 'ilnY o ic On this , day of 20_, before me, the undersigned notary public, personally � app eared --_7 e f /te ( known to me to b e the person whose name is subscribed above or who produced as identification, and acknowledged that he /she is the person who executed the above Local Preference Form for the purposes therein contained. My commission expires: t ta otary Public wven I LINDA C. JONES (Seal) My COMMISSION k FF062009 EXPIRES. Nov—ba i3. 2011 Print Name OF� 44 PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither BV Q-0 t V (Proposer's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. STATE OF: hv,da COUNTY OF: DVlroe- r— Subscribed and sworn to (or affirmed) before me on the day of n ✓ Lt (A , 20, by \,-6C V1 Vle Vaw ;�e K (name of affiant). He /She i pe 3ona.Hy kn own to me or has produced (type of identification) as identification. My Commission Expires: E*= C. JONES LINDA MISSION k FF062019 NOTARY P LIC ES' Novanba 13, 2017 45 Qualifications for Buccaneer Courier: Have owned and operated company since 1998. Have been doing the courier services for Monroe County as owner operator since that time. Contact person for Monroe County is E. Coughlin, 11 QQ Sim QuIon �Ueet Kev West, Also does inter office courier service for HospiceNNA. Contact person is Kathleen Ryzol, RN, RW, Chief Operating Officer, 1.319 �-Ajilliam SL Kev West FL, 954 - 6 007893- (cell) 305-294- r. Also delivers toner for Sands of the Keys, based out of Plantation Key, FL, 3 5 - 852 - contact person George or Judy Sands. Buccaneer Courier has serviced all of these customers since 1998 or earlier. More references upon request. A� ° CERTIFICATE OF LIABILITY INSURANC 9/23/2014 M1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certfticate holder Is an ADDITIONAL INSURED, tfte policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this cartificate does not confer rights to the certificat holder in lieu of such endorsement(s). PRODUCER NAM. Debra Friis Pettitt The Johnson* Insurance Agency PHONE (305) 872 -2886 F " X (305) 872 - 2324 E MAIL 30975 Ave A A nnffsft' Dfriis@johnsonsinsure.com INSURSMS1 AFFORDING COVERAGE NAIL 0 Big Pine Key FL 33043 INSURED Buccaneer Courier P.O. Box 430763 Big Pine Key FL 33043 I INSURER F; I I COVERAGES CERTIFICATE NUMBER: CL1492307813 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PULICY PERIULI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. To-u -y- FF POLICY EXP UMRS L TR TYPE OF INSURANCE GENERAL UABIUTY POLICY N M M EACH OCCL'RRENCt S 1 , 000 , 000 P 3 50 , 000 X COMMERCIAL GENERAL LIABILrrY MED EXP ( one son) 3 5, 000 A CLAIMS ❑X OCCUR X 40206351 /20/2014 /20/2015 PERSONAL 6 ADV INJURY S 1, 000 , 000 GENERAL AGGREGATE S 2 , 000 , 000 AGGREGATE LIMIT APPLIES PER PRODUCTS COMPIOP AGO 3 2 , 000 , 000 3 71. X POLICY PRO LOC AUTOMOBILE LIABILITY W L 1 n BODILY INJURY (Per person S ANY AUTO BODILY INJURY (Per accd") S ALL OV4NE0 SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPER D S S UMBRELLA UAa OCCUR EACH OCCURRENCE S AGGREGATE 3 EXCESS I" CLAIMS - MADE DEO RETENTtON S 3 WORKERS COMPENSATION WC STATU OT AND EMPLOYERS UABIUTY Y 1 N ANY PROPRIETORIPARTNERrEXECUTIVE a OFFICERIMEMBER EXCLUDED') (Mandatory In NHI N I A E L EACH ACCIDENT S E L DISEASE EA EMPLOYE 3 E L DISEASE POLICY LIM T S It yes, descnbe urldef DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD tot, AdtliNorlal Remarks Sc"dule H mom apace A mgWmd) The limits of coverage on this certificate applies to all jobs and all locations. Description of operations: Courier service. Certificate holder is also Addl Inad when required by written contract. " AU RC±' , A71E ?T IAi (l WAIV r `te., SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED iN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board Of County Commissioners 1100 Simonton Street Key West, FL 33040 ACORD 25 (2010105) INS025(2otom) at AUTHORIZED REPRESENTATIVE S Cherrybon /SUECHE ©1988 -2010 ACORD CORPORATION. All rights reserved. The ArORO name and Innn Ara ranintarad marlre of arnpn A DDITIONAL COVERAGES Ref # Description Coverage Code Form No. Edition Data Property damage single limit PD Limit 1 Limit 2 it 3 Deductible Amount Deductible Type Premium 540 Percent Ref�Descri on l Coverage Code Form No. Edition Date Limit 1 Limit 2 j Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition DaM Limit i Limit 2 Unit 3 Deductible Amoun�2tb le Type -- Premium Ref # Description Coverage Code Form No. Edition Dab Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Premium Edition Dab Limit 1 Limit 2 Umit 3 _ Deductible Amount Deductible Type i Ref # Description Coverage Code Form No. Edition Dab Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # I Description Coverage Code Form No. Edition Dab Limit 1 Limit 2 Limit 3 Deductible Amount Deductible ib Type Premium- Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date I Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code , Form No. Edition Date Limit 1 Limit 2 i Limit 3 Deductible Amount Ded uctib le Type Premium Ref # Description Coverage Code Form No, Edition Date Limit 1 TLimit 2 Limit 3 Deductible Amount Deductible Type Premium OFADTLCV Copyright 2001, AMS Services, Inc. 1� Da DATE(MIWOMMY) CERTIFICATE OF LIABILITY INSURANCE 9/9/7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate colder Is an ADDITIONAL INSUR , the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certHicate does not Confer rights to the certificate holder In Ileu of such endorsement(s�. PRODUCER The Johnsons Insurance Agency 30975 Ave A Big Pine Key Er'L 33043 WWRED Buccaneer Courier P.O. Box 430763 Big Pine Key FL 33043 COVERAGES CERTIFICATE Debra lfriis- Pettitt . „. (305) 872 -2688 ua . qp�. (3031872-2224 cc= 7 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED AU UVr rUK It t; t'LJLIL: PE.KIUU INDICATED. NOTWITHSTANDING ANY REOU- REMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBUECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 001. SURF! ILTII TYPE OF INSURANCE P Y NUMISER — POLCY - EFf - POLICY xP UNITS GENERAL LIASMITY EACH OCCURRENCE 3 I.OMMERCIAL GENERAL LIABILITY e 3 MMISES (En A CLAIMS•MADE 1 OCCUR DA090000006614 /3/2014 /3/2015 MEDExP(Ant one oemw) f PERSONAL 6 ADV INJURY t GENERAL AGGREGATE 3 OWL AGGREGATE LIMIT APPLIES PER PRODUCTS COMPIOP AGG 3 POLICY PRO• F LOC $ AUTOMOa1LE LUa)LITY COMBINED S INGLE t LMIT ff&jZQUjL HODILY INJURY (Peer prnmi S 500, 000 A ANY AUTO ALLORAED X SCHEDULED X 90000006614 /3/2014 /3/2015 HODrLY INJURY IF -(jmdA q S AUTOS AUFOS fl AM 3 500,000 Hut D AUTOS AUTOSEO PIP Base S 1.0 UINBRELLA LIAR OL L R EACH OCCURRENCE $ AGGREGATE S Excess I” CLAIMS MADE DEC I I RETENTIONS S WORKERS COMPENSATION YVT: Lil IU W Hi AND EMPLOYERT UAa1LITY YIN E.L EACH ACCIDENT S ANY PRDPRICIORR'ARINEILEXECUINS E L OISFA.SE • PA EMPLOYEE S OFFK:ERIMEMBER EXL UUED (UmWokry In NH) NIA E L DISEASE POLICY LIMIT S U r doav:to vxfar OESC OF OPERATIONS Wow DESCRIPTION OC OPERATIONS 1 LOCATIONS r VEHICLES [Attach ACORD 101, Additional Remarks Sdwduh, N more space Is requW04 Courier Service ApPI10A� �t r AGf_MEI'iT DA ,or� ,Cl IV !J Y HOLDER IS ALSO ADDITIONAL INSURED GERTIFICA I t: HULLILK .....`..� ""^ (305) 295 -3179 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Coslmssioner 1100 Simonton Street Key West, FL 33040 AUTHOR DREPRESEflTATIVE S r W RD 25 TION. All rights reserved. INS025 (-101 101 The ACORD name and logo are registered marks of ACORD 2014 / 2015 MONROE COUNTY BUSINESS TAX RECEIPT EXPIRES SEPTEMBER 30, 2015 RECEIPT# 29240 -65882 Business Name: BUCCANEER COURIER Owner Name: JOANNE KAESTNER Business Location: MO CTY Mailing Address: BIG PINE KEY, FL 33043 PO BOX 430763 Business Phone: 305 - 872 -0015 BIG PINE KEY, FL 33043 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) 0 Tax Amount I Transfer Fee I Sub -Total Penalty Prior Years Collection Cost Total Paid 25.00 0.00 25.00 0.00 0.00 0.00 25.00 Paid 115 -13- 00005364 08/26/2014 25.00 THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND /OR MUNICIPALITY PLANNING AND ZONING REQUIREMENTS. L .--- ___ MONROE COUNTY BUSINESS TAX RECEIPT P.O. Box 1129, Key West, FL 33041 -1129 EXPIRES SEPTEMBER 30, 2015 RECEIPT# 29240 -65882 Business Name: BUCCANEER COURIER Business Location: MO CTY Owner Name: JOANNE KAESTNER BIG PINE KEY, FL 33043 Mailing Address: Business Phone: 305- 872 -0015 PO BOX 430763 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax Amount Transfer Fee Sub -Total Penalty Prior Years Collection Cost Total Paid L 25.00I 0.001 25.00 0.00 0.00 0.00 25.00 Paid 115 -13- 00005364 08/26/2014 25.00